Report - Supply and Delivery of 18T Narrow Track Refuse Collection Vehicle
Renfrewshire Council · 10 September 2026
Back to Finance, Resources and Customer Services Policy Board — 10 September 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 10 September 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for the Supply and Delivery of 18T Narrow Track Refuse Collection Vehicle – RC-CPU-26-102 ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Call-Off Contract for the Supply and Delivery of a 18T Narrow Track Refuse Collection Vehicle (RC- CPU-26-102) to Dennis Eagle Limited (Co. No 03794455). 1.2 The recommendation to award the Call-Off Contract follows a procurement exercise conducted as a direct award under Lot 10 (Bodies for Refuse Collection Vehicles) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference: 03/21. 1.3 A Contract Strategy was prepared by the Corporate Procurement Unit and Environment, Housing and Infrastructure Services, which covered the purchase of vehicles for the Vehicle Replacement Programmes from 2023 to 2027 and was approved by the Director of Environment, Housing & Infrastructure, and the Interim Corporate Procurement Manager in February 2023. An Executive Contract Strategy which covered the purchase of this Refuse Collection Vehicles, was approved by the Head of Operations and Service Development and the Strategic Category Manager on 5 July 2026. __________________________________________________________________________
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PUBLIC 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Call-Off Contract for the Supply and Delivery of a 18T Narrow Track Refuse Collection Vehicle (RC-CPU-26-102) to Dennis Eagle Limited (co. no 03794455), which is awarded under Lot 10 (Bodies for Refuse Collection Vehicles) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference 03/21. 2.2 Authorises the Call-Off Contract value of £237,700, excluding VAT. 2.3 Note, that Dennis Eagle Limited has confirmed that delivery of the Refuse Collection Vehicle will be made within 54 weeks from receipt of the Council’s Purchase Order. Delivery of these vehicles will be made to Fleet Services, Underwood Road, Paisley. _________________________________________________________ 3. Background 3.1 As part of the Vehicle Replacement Programme, Environment, Housing & Infrastructure Services identified a requirement to purchase 1 x 18T Narrow Track Refuse Collection Vehicle. In accordance with Standing Order 29.5 of the Standing Order relating to Contracts, the Scotland Excel Framework Agreement for Heavy Vehicles (ref: 03/21) (“the Framework”) Lot 10 (Bodies for Refuse Collection Vehicles) (“Lot 10”) was identified as the best option for this purchase. 3.2 Soft market testing under Lot 10 of the Framework was undertaken. The soft market testing demonstrated that best value for money could be achieved by making a direct award for the purchase of a 18T Narrow Track Refuse Collection Vehicle from Dennis Eagle Limited. This soft market testing took into consideration ability to meet the Council’s specification and vehicle delivery lead time. 3.3 The cost of this Call-Off Contract will be funded from the Environment, Housing & Infrastructure Capital budget allocation for the Vehicle Replacement Programme for financial year 2026/27. 3.4 Community Benefits were requested as part of the procurement process and Dennis Eagle Limited confirmed the following would be delivered as part of this Call-Off Contract:
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PUBLIC ___________________________________________________________________ Implications of the Report 1. Financial – The cost of £237,700.00, excluding VAT, under this Call- Off Contract will be funded from the Environment, Housing & Infrastructure Capital budget allocation for the Vehicle Replacement Programme for financial year 2026/27. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – Place - Delivering those strong universal services we all receive, and all rely on - like safe roads, clean and well-lit streets, efficient waste and recycling - making Renfrewshire a great place to live. 4. Legal - The procurement of this Call-Off Contract was conducted in accordance with the requirements for a direct award under Lot 10 (Bodies for Refuse Collection Vehicles) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference: 03/21 and the Renfrewshire Council Standing Orders Relating to Contracts. 5. Property/Assets - When delivered, this vehicle will replace an older Refuse Collection Vehicle and become an integral part of the Council’s fleet. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – Dennis Eagle Limited’s Health and Safety credentials were evaluated by the Council’s Corporate Health & Safety team and met the requirements regarding Health & Safety. 9. Procurement – The Procurement process was tendered in accordance with The Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference: 03/21 under Lot 10 and the Renfrewshire Council’s Standing Orders Relating to Contracts. Community Benefit Description No of People / Activity Community Engagement – Financial Support 1
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PUBLIC 10. Risk - Dennis Eagle Limited’s insurances have been assessed and evaluated to confirm they meet the minimum requirements regarding insurable risk. 11. Privacy Impact – None directly arising from this report. 12. Climate Risk - The level of impact associated with provision of the supply of this vehicle has been assessed by Scotland Excel using the Scottish Government Sustainability Test and is low risk. o Vehicle Emissions - The continued replacement of current Renfrewshire Council vehicles with new vehicles of Euro 6 emission standards, helps Renfrewshire Council continue to reduce the carbon footprint of the fleet by removing older and less environmentally friendly vehicles. The Council will continue to explore alternative fuelled models including electric, hydrogen and hydrotreated vegetable oil (HVO) fuelled vehicles. This vehicle is suitable for HVO fuel. 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – None directly arising from this report. _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: KerriAnne Ben Ammar, Senior Procurement Specialist (kerri-anne.benammar@renfrewshire.gov.uk)