Minutes of meeting
Renfrewshire Council · 11 June 2026
Back to Finance, Resources and Customer Services Policy Board — 11 June 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Minute of Meeting Finance, Resources and Customer Services Policy Board Date Time Venue Thursday, 11 June 2026 10:00 Remotely via MS Teams, Present: Councillor Fiona Airlie-Nicolson, Councillor Alison Ann-Dowling, Councillor Jacqueline Cameron, Provost Lorraine Cameron, Councillor Audrey Doig, Councillor Chris Gilmour, Councillor Edward Grady, Councillor Neill Graham, Councillor Robert Innes, Councillor James MacLaren, Councillor Iain Nicolson, Councillor Jim Paterson, Councillor John Shaw Chair Councillor Shaw, Convener, presided. In Attendance A MacArthur, Director of Finance & Resources; C Dalrymple, Head of Facilities & Property Services, G Hannah, Head of Climate, Public Protection & Roads, G Hutton, Head of Operations & Service Development, A Scott, Lead Officer (Public Transport & Active Travel) (all Environment, Housing & Infrastructure); and R Cree, Head of People & Organisational Development, C McCourt, Head of Finance & Procurement, P Murray, Head of Digital, Transformation & Customer Services, E Shields, Head of Business Services, Risk & Safety, J Bowles, Corporate Procurement Manager, G Beattie, A Donaldson, L Gillan and R Park, all Strategic Category Managers, R Davison, Digital Category Manager, B Bradley and J Tannock, both Assistant Category Managers, E Simpson, Strategic Lead Partner (Organisational Development), G Innes, Senior Service Delivery Manager (Customer & Digital Operations) and D Low, Democratic Services Manager, D Gallagher, Members' Services Officer, D Cunningham, Committee Services & Licensing Officer and S Anderson, Records Management Officer (all Finance & Resources). Webcasting of Meeting Prior to the commencement of the meeting the Convener intimated that this meeting of the Policy Board would be filmed for live or subsequent broadcast via the Council's internet site.
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Apologies Councillors Clark and Mullin. Declarations of Interest and Transparency Statements There were no declarations of interest or transparency statements intimated prior to the commencement of the meeting. 1 Joint Consultative Board (Non-Teaching) There was submitted the Minute of the meeting of the Joint Consultative Board (Non- Teaching) held on 23 April 2026, a copy of which forms Appendix 1 to this Minute. DECIDED: That the Minute be approved. 2 Business Services Performance Report There was submitted a report by the Director of Finance & Resources relative to the performance of key business services functions, including revenue collection and benefit administration, for the period ending 28 April 2026. Appendices to the report provided information on revenue collection and key performance indicators. DECIDED: That the contents of the report be noted. 3 Customer Services Performance Report There was submitted a report by the Director of Finance & Resources relative to performance of key customer services functions including call centre, face-to-face and digital support for customers during April 2026. DECIDED: That the contents of the report be noted. 4 Civic Hospitality There was submitted a report by the Director of Finance & Resources relative to consideration of requests received by the Provost for civic hospitality from organisations for specific events as detailed within the report. Councillor Nicolson, seconded by Councillor J Cameron, moved that the application for hospitality from Paisley Loyal Orange Lodge No.6 District be refused. Councillor J MacLaren, seconded by Councillor N Graham, moved as an amendment that consideration of the application for hospitality from Paisley Loyal Orange Lodge No.6 District be continued.
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On the roll being called, the following members voted for the amendment: Councillors Ann-Dowling, Gilmour, Grady, N Graham and J MacLaren. The following members voted for the motion: Councillors Airlie-Nicolson, J Cameron, Audrey Doig, Innes, Nicolson, Paterson and Shaw. The following member abstained: Provost L Cameron. 5 members having voted for the amendment, 7 members having voted for the motion and 1 member having abstained, the motion was accordingly declared carried. In terms of Standing Order 59, Councillor Shaw moved that the recommendations detailed in paragraph 2.1 of the report, as amended, be approved. This was agreed unanimously. DECIDED: (a) That the provision of hospitality as detailed in section 1 of the report for Bishopton Bowling Club be approved; (b) That the provision of hospitality as detailed in section 1 of the report for Paisley Loyal Orange Lodge No 6 District be refused; (c) That the purchase of a table at the Accord Hospice Ladies Day event be approved; and (d) That the Director of Finance & Resources, in consultation with the Provost, be authorised to make the necessary arrangements for the hospitality detailed above. 5 Report on the Voluntary Redundancy/Early Retirement Scheme There was submitted a report by the Director of Finance & Resources relative to the number of employees leaving the Council through the voluntary redundancy or voluntary early retirement schemes (VR/VER) for the period 1 April 2025 to 31 March 2026 together with the associated financial implications for the Council. DECIDED: That the report be noted. 6 Empty Property Relief – Listed Buildings Under reference to item 16 of the Minute of the meeting of Renfrewshire Council held on 11 December 2025, there was submitted a report by the Director of Finance & Resources relative to the outcome of the review carried out into the Non-Domestic Rates – Empty Properties Operational Policy and any potential amendments required which could assist in encouraging owners to bring their properties back into use. DECIDED: That the report be noted.
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7 Non-Domestic Rates - Investment Zone Relief There was submitted a report by the Director of Finance & Resources relative to proposed local operational policy arrangements required to underpin decision making regarding non-domestic rates investment zone relief. A copy of the proposed policy was appended to the report. DECIDED: That the policy be approved. 8 Revised Code of Conduct for Employees There was submitted a report by the Director of Finance & Resources relative to the revised Code of Conduct for Employees, a copy of which was appended to the report. DECIDED: That the revised Code of Conduct for Employees, attached as an appendix to the report, be approved. 9 'People Strategy 2021/26' - Council Workforce Demographics and People Metrics (I April to 31 March 2026) There was submitted a report by the Director of Finance & Resources relative to an overview of the Council’s workforce demographics and key people metrics for the period 1 April 2025 to 31 March 2026. DECIDED: (a) That the contents of the report be noted; and (b) That it be noted that the next report would be submitted on 19 November 2026. This report would detail quarter by quarter comparison data, with targeted interventions to drive improvements where necessary. 10 Records Management Policy There was submitted a report by the Director of Finance & Resources relative to the regular review of the Council's Records Management Policy. The updated Policy was appended to the report. DECIDED: That the revised Records Management Policy which was appended to the report be approved and that it be agreed that that this be reviewed on a two- yearly basis. 11 Inspection of Salmon Fishings – River Clyde There was submitted a report by the Director of Finance & Resources relative to the three-yearly event which was undertaken to maintain the Council's salmon fishing rights on the River Clyde.
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DECIDED: (a) That the actions outlined in the report in relation to the confirmation of fishing rights on the River Clyde be agreed; and (b) That the costs involved in the Salmon Fishings, estimated at £5,500, be met from the Renfrew Common Good Fund. 12 COSLA Annual Levy There was submitted a report by the Chief Executive relative to the annual levy for COSLA member organisations for 2026/27, 2027/28 and 2028/29. The report intimated that the Council's contribution for 2026/27 had been set at £126,528 excluding VAT and that a 7.5% increase had been agreed for 2027/28 and a further 5% increase for 2028/29. DECIDED: That the payment of the COSLA levy for 2026/27, 2027/28 and 2028/29 be agreed. 13 Property Asset Management Strategy 2026/30 There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the development of the Property Asset Management Strategy 2026/30 to outline the strategy for the operational building property portfolio over the next 5 years. A copy of the Strategy was appended to the report. DECIDED: (a) That the updates detailed in the report be noted; and (b) That the Property Asset Management Strategy 2026/30 and the initiation of the Strategic Property Programme as outlined in the Property Asset Management Strategy be approved. 14 Facilities and Property Services - Service Update Report There was submitted a report by the Director of Environment, Housing & Infrastructure relative to an operational performance update on Facilities Management (Hard and Soft Services), Building Services and Technical Services delivered by Environment, Housing & Infrastructure since the last meeting of this Policy Board held on 23 April 2026. DECIDED: That the content of the report be noted. 15 Electric Vehicle Salary Sacrifice Scheme for Employees There was submitted a report by the Director of Environment, Housing & Infrastructure relative to a proposal to introduce an electric vehicle salary sacrifice scheme for employees.
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DECIDED: (a) That the report be approved, which would allow a procurement exercise to be undertaken; and (b) That it be noted that a report to award a contract in relation to the scheme would be brought back to a future meeting of this Policy Board for approval. 16 Finance and Resources Service Improvement Plan Outturn Report 2025/26 There was submitted a report by the Director of Finance & Resources relative to a summary of the Finance & Resources service’s performance against the actions and performance indicators agreed within the Service Improvement Plan for 2025/28. A copy of the outturn report was appended to the report. DECIDED: (a) That the contents of the report be noted; (b) That the progress to date on delivering the actions contained within the Finance & Resources Service Improvement Plan be noted; and (c) That the current performance of the Service as measured by the scorecard indicators be noted. 17 Finance and Resources 2026/29 Service Improvement Plan There was submitted a report by the Director of Finance & Resources relative to the Service Improvement Plan for Finance & Resources for the period 2026/29. A copy of the Plan was appended to the report. DECIDED: (a) That the Service Improvement Plan 2026/29 appended to the report be approved; and (b) That it be noted that the mid-year progress of this Service Improvement Plan would be reported to a meeting of this Policy Board to be held in in the autumn of 2026, with updates to the performance indicators and action plan. 18 Chief Executive's Service - Service Improvement Plan Outturn Report 2025/28 There was submitted a report by the Chief Executive relative to a summary of the Chief Executive's service’s performance against the actions and performance indicators agreed within the Service Improvement Plan for 2025/28. A copy of the outturn report was appended to the report. DECIDED:
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(a) That the contents of the report be noted; (b) That the progress to date on delivering the actions contained within the Chief Executive's Service Improvement Plan be noted; and/ (c) That the current performance of the Service as measured by the scorecard indicators be noted. 19 Chief Executive’s Service 2026-2029 Service Improvement Plan There was submitted a report by the Chief Executive relative to the Service Improvement Plan for the Chief Executive’s Service for the period 2026/29. A copy of the Plan was appended to the report. DECIDED: (a) That the Service Improvement Plan attached to the report be approved; and (b) That it be noted that the mid-year progress of this Service Improvement Plan would be reported to the meeting of this Policy Board to be held on 19 November 2026, with updates to the performance indicators and action plan. 20 Chief Executive's Service - Annual Health and Safety Report 2025/26 and Action Plan Outturn Report 2025/26 There was submitted a report by the Chief Executive relative to the Chief Executive’s service's Annual Health & Safety Report, a copy of which was attached as Appendix 1 to the report and the Action Plan Outturn Report 2025/26, attached as Appendix 2. DECIDED: That the contents of the report be noted. 21 Environment, Housing and Infrastructure - Service Improvement Plan 2025/28 Outturn Report There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the Environment, Housing & Infrastructure Service Improvement Plan 2025/28. A copy of the Plan's Outturn report was appended to the report. DECIDED: (a) That the content of the report be noted; (b) That the progress to date on delivering the actions contained within the Environment, Housing & Infrastructure - Service Improvement Plan be noted; and (c) That the current performance of the Service as measured by the scorecard indicators be noted.
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22 Environment, Housing and Infrastructure - 2026/29 Service Improvement Plan There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the Service Improvement Plan for Environment, Housing & Infrastructure for the period 2026/29. A copy of the Plan was appended to the report. DECIDED: (a) That the Service Improvement Plan, as appended to the report, be approved; (b) That it be noted that the mid-year progress of the Service Improvement Plan would be reported to a meeting of this Policy Board to be held in the autumn of 2026, with updates to the performance indicators and action plan; and (c) That it be noted that this plan had been submitted to this Policy Board for approval of the areas within this Policy Board’s remit only. The plan and covering report had been submitted to both the Infrastructure, Land & Environment and the Communities & Housing Policy Boards for approval of the areas within the respective remits of those Policy Boards. 23 Environment, Housing and Infrastructure (EHI) Health, Safety and Wellbeing Plan 2025/28: Annual Report There was submitted a report by the Director of Environment, Housing & Infrastructure relative to an annual update on the work undertaken by Environment, Housing & Infrastructure to implement the actions contained in the Health, Safety and Wellbeing Plan 2025/28. A copy of the annual update was appended to the report. DECIDED: (a) That the Environment, Housing & Infrastructure Health, Safety and Wellbeing Plan 2025-2028 annual update, attached as Appendix 1 to the report, be approved specific to the areas of activity delegated to this Policy Board; and (b) That it be noted that the annual update on the 2025/28 Plan had also been presented to the Communities & Housing Policy Board and the Infrastructure, Land & Environment Policy Board to approve the elements covered within those Policy Boards’ remits. 24 Environment, Housing and Infrastructure Health, Safety and Wellbeing Plan 2026/29 There was submitted a report by the Director of Environment, Housing & Infrastructure relative to the Environment, Housing & Infrastructure’s Health, Safety and Wellbeing Plan 2026 - 2029, a copy of which was attached as Appendix 1 to the report. A detailed Health, Safety and Wellbeing Action Plan 2026/29, was attached as Appendix 2.
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DECIDED: (a) That the Environment, Housing & Infrastructure Health, Safety and Wellbeing Plan 2026/29, attached as Appendix 1 to the report, and associated Action Plan, which was attached as Appendix 2, as specific to the areas of activity delegated to this Policy Board be approved; and (b) That it be noted that this Plan had also been submitted to the Communities & Housing and Infrastructure, Land & Environment Policy Boards to approve the elements covered within those Boards’ remits. 25 Contract Authorisation Report for Treatment of Garden Waste (RC- CPU-25-254) There was submitted a joint report by the Directors of Finance & Resources and Environmental, Health & Infrastructure relative to the award of a contract for the Treatment of Garden Waste, reference RC-CPU-25-254 to Enva Organics Recycling Limited (Co. No. SC178301). DECIDED: (a) That the Head of Corporate Governance be authorised to award the call-off contract for Treatment of Garden Waste (RC-CPU-25-254) made under the Scotland Excel Framework Agreement for Organic Waste, reference 0220, Lot 2 to Enva Organics Recycling Limited (Co. No. SC178301); (b) That the cumulative spend under this call-off be authorised up to a maximum value of £375,000 excluding VAT; and (c) That the period of call-off be authorised for up to three years. The anticipated commencement date was 1 July 2026 to 30 June 2029. In the event that the call-off contract did not commence on 1 July 2026, the period of contract would run from the actual commencement date as stated in the Council’s letter of acceptance (Purchase Order). 26 Contract Authorisation Report for Treatment of Comingled Food and Garden Waste (RC-CPU-25-255) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a contract for the Treatment of Comingled Food and Garden Waste, reference RC-CPU-25-255 to Enva Organics Recycling Limited (Co. No.SC178301). DECIDED: (a) That the Head of Corporate Governance be authorised to award the call-off contract for the Treatment of Comingled Food and Garden Waste (RC CPU-25-255) made under the Scotland Excel Framework Agreement for Organic Waste, reference 0220, Lot 3 to Enva Organics Recycling Limited (Co. No. SC178301); (b) That the cumulative spend under this call-off up to a maximum value of £3,500,000 excluding VAT be authorised; and
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(c) That the period of call-off of up to three years be authorised. The anticipated commencement date was 1 July 2026 until 30 June 2029. In the event that the call-off contract did not commence on 1 July 2026, the period of call-off would run from the actual commencement date as stated in the Council’s letter of acceptance (Purchase Order). 27 Contract Authorisation Report for the Supply and Delivery of 4 x Low Entry Split Lift Refuse Collection Vehicles (RC-CPU-25-271) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a call-off contract for the Supply and Delivery of Low Entry Split Lift Refuse Collection Vehicles (RC-CPU- 25-271) to Faun Zoeller (UK) Limited (Co. No 00751804) for the purchase of four vehicles. DECIDED: (a) That the Head of Corporate Governance be authorised to award a call-off contract for the Supply and Delivery of Low Entry Split Lift Refuse Collection Vehicles (RC- CPU-25-271) to Faun Zoeller (UK) Limited (co.no 00751804), which was awarded under Lot 10 (Bodies for Refuse Collection Vehicles) of the Scotland Excel Framework Agreement for Supply and Delivery of Heavy & Municipal Vehicles, reference: 03/21; (b) That the total approved contract value of £963,596 excluding VAT be authorised; and (c) That it be noted that Faun Zoeller (UK) Limited had confirmed delivery of the four vehicles within 32 weeks from receipt of the Council’s letter of acceptance. Delivery of these vehicles would be made to Fleet Services, Underwood Road, Paisley. 28 Contract Authorisation Report for Advice Services (RC-CPU-25-216) There was submitted a joint report by the Director of Finance & Resources and the Chief Executive relative to the award of a Contract for Advice Services to Renfrewshire Citizens Advice Bureau (Co. No. SC282019). DECIDED: (a) That the Head of Corporate Governance be authorised to award the contract for Advice Services to Renfrewshire Citizens Advice Bureau (Co. No.SC282019); (b) That the maximum approved contract value of up to £840,000 excluding VAT for the period of contract be authorised; and (c) That the period of contract of 2 years be authorised. The contract was intended to commence on 1 July 2026 (to 30 June 2028); however, the actual commencement date would be formally confirmed in the Council’s letter of acceptance.
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29 Contract Authorisation Report for Advanced Automation Technology (RC-CPU-25-235) There was submitted a report by the Director of Finance & Resources relative to the award of a call-off contract for Advanced Automation Technology to Blue Prism Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award the contract for Advanced Automation Technology to Blue Prism Limited (Co. No. 04260035) being a call-off contract made under Lot 2 of the Crown Commercial Services G-Cloud 14 Framework Agreement (RM1557.14) (Framework); (b) That the maximum approved Call-Off Contract value of up to £400,000 excluding VAT for the full call-off contact term, including the extension be authorised; (c) That the call-off contract for a term of 2 years with the option to extend for up to 12 months at the sole discretion of the Council be authorised. The proposed call-off start date was 3 October 2026 however, the actual date would be formally confirmed in the Crown Commercial Services G Cloud 14 Framework Agreement RM1557.14 call-off contract; (d) That the following liability caps within the call-off contract be authorised: (i) defaults by either party resulting in direct loss to the property (excluding any loss or damage to Buyer Data) of the other party would not exceed 125% of the annual charges payable by the buyer to the supplier (ii) the annual total liability of the supplier for the following would not exceed the greater of £500,000 or 125% of the annual charges payable by the buyer to the supplier: − buyer data defaults resulting in damage to any buyer data − liability under clause 10.1 (Confidentiality) and clause 28 (Data Protection and Disclosure) (iii) the annual total liability of the supplier for all other defaults would not exceed the greater of £500,000 or 125% of the annual charges payable by the buyer to the supplier; and (e) This call-off contract would be made using the Framework Award Procedure, related order form and call-off terms. 30 Access to Counselling in Schools (RC-CPU-25-203) There was submitted a joint report by the Directors of Finance & Resources and Children's Services relative to the award of a contract for Access to Counselling in Schools with Health is One Limited.
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DECIDED: (a) That the Head of Corporate Governance be authorised to award the contract for Access to Counselling in Schools, reference RC-CPU-25-203 to Health is One Ltd (Company Registration Number SC296810). (b) That a maximum contract value of up to of £761,800 (up to £304,000 for the first eight months and thereafter up to £457,800 for additional 12 months) excluding VAT for the contract period be authorised; (c) That the award of a contract for a period of 8 months with the option to extend for a period of 12 months at the sole discretion of the Council, subject to funding be authorised; (d) That the commencement date of the contract was anticipated to be 1 October 2026. In the event that the contract did not commence on 1 October 2026, the commencement date would be confirmed in the Council’s letter of acceptance. 31 Contract Authorisation Report for Housing Fire & Intruder Alarm Maintenance (RC-CPU-25-167) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a services contract for Housing Fire & Intruder Alarm Maintenance (RC-CPU-25-167) to Secureshield Ltd (Co no. 11922806). DECIDED: (a) That the Head of Corporate Governance be authorised to award a services contract for Housing Fire & Intruder Alarm Maintenance to Secureshield Ltd (Co no. 11922806); (b) That the approved total contract value of up to a maximum value of £220,000, excluding VAT be authorised; and (c) That it be noted that the contract period would be for three years. The commencement date was 17 August 2026 and the completion date for the whole of the services was 156 weeks from the commencement date. In the event that the contract did not commence on 17 August 2026, the contract period would run from the access date as stated in the award schedule to the letter of acceptance issued to Secureshield Ltd. 32 Contract Award: Christie Street – Refurbishment Works (RC-CPU- 24-265) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a works contract for Christie Street – Refurbishment Works (RC-CPU-24-265) to Procast Building Contractors Ltd., (Company No. SC407400). DECIDED:
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(a) That the Head of Corporate Governance be authorised to award a works contract, in the form of a SBCC Minor Works Building Contract with Contractor’s Design for use in Scotland (MWD/Scot) 2013 Edition with Employer’s Amendments, for Christie Street – Refurbishment Works (RC-CPU-24-265) to Procast Building Contractors Ltd. (Company No. SC407400): (b) That the tendered contract sum of £510,359.44, excluding VAT. be authorised; (c) That a contingency spend of £51,035.94 which equated to 10% of the total tendered contract sum be authorised; (d) That a total approved contract value of £561,395.38, excluding VAT, which was the total contract sum plus the contingency spend be authorised; and (e) That it be noted that the date for commencement of the works was anticipated to be 13 July 2026, with the date for completion anticipated to be 13 November 2026. The actual dates would be confirmed in the Council’s award schedule issued with the Council’s letter of acceptance to Procast Building Contractors Ltd. 33 Contract Authorisation Report for Demolition of Former Food store, 33-35 Houston Court, Johnstone (RC-CPU-25-185) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a works contract for the Demolition of Former Food Store, 33-35 Houston Court, Johnstone (RC-CPU-25-185) to Caskie Limited (Co No. SC294508). DECIDED: (a) That the Head of Corporate Governance be authorised to award a works contract for the Demolition of Former Food Store, 33-35 Houston Court, Johnstone (RC-CPU- 25-185) to Caskie Limited (Co No. SC294508). (b) That the tendered contract sum of £238,459.61 excluding VAT be authorised; (c) That a contingency spend of £23,845.96 which equated to 10% of the total contract sum be authorised; (d) That a total approved contract value of £262,305.57, excluding VAT, which was the total contract sum plus the contingency spend be authorised; and (e) That it be noted that the date for commencement of the works was 13 July 2026, and the date for completion was 2 October 2026. Any changes to these dates would be confirmed in the Council’s letter of acceptance. 34 Contract Authorisation Report for Maintenance and Refurbishment Works – Void Properties (RC-CPU-24-247) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a measured term contract for Maintenance and Refurbishment Works – Void Properties (RC-CPU-24- 247) to City Gate Construction (Scotland) Limited (Co. No. SC244614).
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DECIDED: (a) That the Head of Corporate Governance be authorised to award a measured term contract for Maintenance and Refurbishment Works – Void Properties (RC-CPU-24- 247) to City Gate Construction (Scotland) Limited (Company no. SC244614); (b) That the approved total contract value of up to a maximum value of £15,000,000, excluding VAT be authorised; (c) That it be noted that the contract period would be 24 months with the Council having the option to extend for up to 12 months on one occasion, with the contract commencing on 18 July 2026. In the event that the contract did not commence on 18 July 2026, the contract period would run from the date as stated in the award schedule to the letter of acceptance. 35 Contract Authorisation Report for Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a measured term contract for Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256) to McTear Contracts Limited (Co. No SC309568). DECIDED: (a) That the Head of Corporate Governance be authorised to award a measured term contract for Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256) to McTear Contracts Limited (Co. no. SC309568); (b) That the approved total contract value of up to a maximum value of £18,079,000, excluding VAT be authorised; and (c) That it be noted that the contract period would be 24 months with the option to extend for up to 12 months on two separate occasions, commencing on 13 July 2026. In the event that the contract did not commence on 13 July 2026, the contract period would run from the access date as stated in the award schedule to the letter of acceptance. 36 Contract Authorisation Report for Howard Street Demolition (RC- CPU-25-127) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a works contract for Howard Street Demolition (RC-CPU-25-127) to Dem-Master Demolition Limited (Company no SC165457). DECIDED: (a) That the Head of Corporate Governance be authorised to award a works contract for Howard Street Demolition, (RC-CPU-25-127) to Dem-Master Demolition Limited (Company no SC165457);
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(b) That the tendered contract sum of £294,080 excluding VAT be authorised; and (c) That it be noted that the date for commencement of the works was 6 July 2026 and the date for completion was 18 December 2026. Any changes to these dates would be confirmed in the Council’s letter of acceptance. 37 Contract Authorisation Report for Festive Lighting (RC-CPU-25-246) There was submitted a joint report by the Directors of Finance & Resources and Environment, Housing & Infrastructure relative to the award of a contract for Festive Lighting (RC-CPU-25-246) to Field and Lawn Limited. DECIDED: (a) That the Head of Corporate Governance be authorised to award a contract for Festive Lighting (RC-CPU-25-246) to Field and Lawn Limited (Co. No. SC100165); (b) That a maximum contract value of up to £740,000 excluding VAT be authorised. This figure included £80,000 excluding VAT to cover re-measurable works for the three-year service period; and (c) That the service period of three years be authorised with the Council having the option to extend the service period for up to a further 12 months, subject to contract performance. The anticipated starting date was 26 September 2026. The actual starting date would be confirmed in the Council’s letter of acceptance to Field and Lawn Limited. 38 Reactive Repair & Maintenance of CCTV, Fire Alarm and Intruder Alarm Systems (Including the Provision of an Alarm Monitoring Service) - RC-CPU-25-060 Under reference to item 19 of page 2631 of the Minute of the meeting of this Policy Board held on 23 April 2026, the Procurement Manager advised that the quality score for one of the tenderers had been incorrectly reported to the meeting. However, she intimated that the corrected quality scoring would not have required a change to the order of scores or to the recommendations submitted to this Policy Board at its meeting held on 23 April 2026. DECIDED: That the position be noted.