Report - Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256)
Renfrewshire Council · 11 June 2026
Back to Finance, Resources and Customer Services Policy Board — 11 June 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 June 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Measured Term Contract for Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256) to McTear Contracts Limited (Co. No SC309568). 1.2 The recommendation to award the Contract follows a procurement process that was conducted in accordance with the Open Procedure under the Public Contracts (Scotland) Regulations 2015 for an above Government Procurement Agreement (GPA) Threshold Works Contract and the Renfrewshire Council Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Corporate Procurement Manager on 18 March 2026 and the Head of Housing Services on 13 March 2026. ___________________________________________________________________
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PUBLIC 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Measured Term Contract for Replacement of Boilers and Full Gas Heating Systems – Tenanted Properties (RC-CPU-25-256) to McTear Contracts Limited (Co. no. SC309568). 2.2 Authorises the approved total contract value of up to a maximum value of £18,079,000, excluding VAT. 2.3 Notes, the Contract Period will be 24 months with the option to extend for up to 12 months on two separate occasions, commencing on 13 July 2026. In the event that the Contract does not commence on 13 July 2026, the Contract Period shall run from the access date as stated in the Award Schedule to the Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council has a requirement to appoint a suitably experienced and qualified Contractor to carry out the replacement and maintenance of boilers and full gas heating systems for tenanted properties within the Renfrewshire Council’s housing stock. 3.2 To initiate this procurement process a Contract Notice was published on Find a Tender Service via the Public Contracts Scotland portal on 18 March 2026 with the tender documentation available for downloading from the Public Contracts Scotland – Tender platform on the same day. 3.3 During the live tender period, 61 companies expressed an interest in the tender. By the closing date set 12 noon, 20 April 2026 for return of electronic tender submissions, 14 companies had submitted a tender response, 42 companies did not respond, and 5 companies declined to respond. 3.4 As required by Regulation 60 of the Public Contracts (Scotland) Regulations 2015, as amended, each Tenderer was required to complete a Single Procurement Document (“SPD”), which was to be submitted with their tender submission. All 14 tender submissions were evaluated against a pre-determined set of criteria within the SPD by representatives from the following Council services: Housing Services,
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PUBLIC the Corporate Procurement Unit, Corporate Risk and Corporate Health and Safety. 3.5 All 14 tender submissions complied with the minimum selection criteria of the SPD and progressed to evaluation against the published Award Criteria which were based on a weighting of 30% Quality and 70% Price. 3.6 During the evaluation process, three tenderers failed to comply with the pricing instructions and were therefore treated as irregular bids in accordance with Regulation 27 (6)(a) of The Public Contracts (Scotland) Regulations 2015. 3.7 The remaining 11 tender submission scores relative to the award criteria are noted below: Company Price (70%) Quality (30%) Total (100%) McTear Contracts Limited (Company No SC309568) 70.00% 25.38% 95.38% MHSL Services Limited (Company No SC317233) 64.26% 30.00% 94.26% Procast Building Contractors Ltd. (Company No SC407400) 60.21% 30.00% 90.21% BRB Electrical Limited (Company No SC246337) 56.72% 30.00% 86.72% James Frew Limited (Company No SC036286) 50.60% 28.50% 79.10% City Gate Construction (Scotland) Limited (Company No SC244614) 44.63% 30.00% 74.63% MP Group UK Limited (Company No SC421124) 42.89% 29.25% 72.14% Sureserve Compliance North Limited (SC163066) 41.34% 28.50% 69.84% Retrofit Group Ltd (Company No SC654383) 43.93% 19.75% 63.68% Simple Heating Services Ltd (Company No 10982928) 34.96% 26.50% 61.46% Easy Heat Systems Limited (Company No SC181331) 31.48% 25.00% 56.48% 3.8 The evaluation of the tender submissions identified that the tender submission by McTear Contracts Limited was the most economically advantageous to the Council. 3.9 The form of contract is SBCC Measured Term Contract for use in Scotland (MTC/Scot 2011) amended by the Employer’s Amendments.
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PUBLIC 3.10 The costs for this Measured Term Contract will be met from the Housing Revenue Account Capital Programme Budget. 3.11 Community Benefits were requested as part of the procurement process and McTear Contracts Limited confirmed that the following Community Benefits would be made available to the Council for this Measured Term Contract: ___________________________________________________________________ Implications of the Report 1. Financial – The total approved contract value will be up to a maximum value of £18,079,000., excluding VAT, for the Contract Period, including optional extensions (total 4 years). The costs will be met from the Housing Revenue Account Capital Programme Budget. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – Making sure the infrastructure is in place to support growth in local economy and population (such as housing, transport and schools) • Our Renfrewshire is well - Developing strong community-based services that respond to local need • Our Renfrewshire is safe - Protecting vulnerable adults and children, ensuring they can live safely and independently • Place - Working with partners to ensure our neighbourhoods are safe, vibrant and attractive places to live 4. Legal - The procurement of this Measured Term Contract has been conducted as an above GPA (Works) Open Procedure in accordance with the Renfrewshire Council Standing Orders Relating to Contracts Community Benefit Description No of People / Activity Modern Apprenticeship 2 Work Experience Placement for an individual 16+ years of age (who is not currently in employment, education or training) and preferably from an identified priority group. 8 Financial Support for a Social Enterprise within Renfrewshire 4
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PUBLIC 2026 and the Public Contracts (Scotland) Regulations 2015, as amended. 5. Property/Assets - By awarding this Measured Term Contract, the Council will have the ability to carry out the replacement and maintenance of boilers and full heating systems within the Renfrewshire Council area. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – McTear Contract Limited Health and Safety credentials were evaluated by the Council’s Corporate Health and Safety team and met the requirement regarding Health & Safety. 9. Procurement – This Measured Term Contract was tendered in compliance with the Renfrewshire Council’s Standing Orders Relating to Contracts and statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – McTear Contracts Limited insurance levels have been assessed and evaluated to confirm they meet the minimum requirements regarding insurance risk. 11. Privacy Impact - None directly arising from this report 12. Climate Risk – The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and is considered to be high risk with mitigations set out below: • Waste – waste products produced through this contract will be required to be recycled and disposed of appropriately. – • Energy Efficiency – products provided through this contract must meet applicable energy standards. • Vehicles – Given the nature of the requirement reduction in vehicles is difficult to navigate. The SPD will require suppliers to respond with detail about the sustainability of their working practices at 4C.7. • Communities – Community benefits will be requested through this contract which will enable community enrichment. 13. Children’s Rights – None directly arising from this report.
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PUBLIC 14. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Joanna Tannock, Assistant Category Manager, joanna.tannock@renfrewshire.gov.uk