Report - Maintenance and Refurbishment Works – Void Properties (RC-CPU-24-247)
Renfrewshire Council · 11 June 2026
Back to Finance, Resources and Customer Services Policy Board — 11 June 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 June 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Maintenance and Refurbishment Works – Void Properties (RC-CPU-24-247) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Measured Term Contract for Maintenance and Refurbishment Works – Void Properties (RC-CPU-24-247) to City Gate Construction (Scotland) Limited (Co. No. SC244614). 1.2 The recommendation to award the Contract follows a procurement process that was conducted in accordance with the Open Procedure under the Public Contracts (Scotland) Regulations 2015, as amended for an above Government Procurement Agreement (GPA) Threshold Works Contract and the Renfrewshire Council Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Corporate Procurement Manager on 19 March 2026 and the Head of Housing Services on 24 March 2026. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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PUBLIC 2.1 Authorises the Head of Corporate Governance to award a Measured Term Contract for Maintenance and Refurbishment Works – Void Properties (RC-CPU-24-247) to City Gate Construction (Scotland) Limited (Company no. SC244614). 2.2 Authorise the approved total contract value of up to a maximum value of £15,000,000, excluding VAT. 2.3 Notes the Contract Period will be 24 months with the Council having the option to extend for up to 12 months on one occasion, with the Contract commencing on 18 July 2026. In the event that the Contract does not commence on 18 July 2026, the Contract Period shall run from the date as stated in the Award Schedule to the Letter of Acceptance. _________________________________________________________ 3. Background 3.1 The Council has a requirement to appoint a suitably experienced and qualified Contractor to carry out Maintenance and Refurbishment Works to Void Council Properties within the Renfrewshire Council housing estate. 3.2 To initiate this procurement process a Contract Notice was published on Find a Tender Service via the Public Contracts Scotland portal on 24 March 2026 with the tender documentation available for downloading from the Public Contracts Scotland – Tender Platform on the same day. 3.3 During the live tender period, 63 organisations expressed an interest in the tender. By the closing date set 12 noon, 27 April 2026 for return of electronic tender submissions, 10 organisations had submitted a tender response, 45 organisations did not respond, and 8 organisations declined to respond. 3.4 As required by Regulation 60 of the Public Contracts (Scotland) Regulations 2015, as amended, each Tenderer was required to complete a Single Procurement Document (“SPD”), which was to be submitted with their tender submission. All 10 tender submissions were evaluated against a pre-determined set of criteria within the SPD by representatives from the following Council services: Housing Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health and Safety. 3.5 All 10 tender submissions complied with the minimum selection criteria of the SPD and progressed to evaluation against the published Award
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PUBLIC Criteria which were based on a weighting of 65% Price and 35% Quality. 3.6 During the evaluation process, three tenderers failed to comply with the pricing instructions and were therefore treated as irregular bids in accordance with Regulation 27 (6)(a) of The Public Contracts (Scotland) Regulations 2015 and those bids were not considered. 3.7 The remaining 7 tender submission scores relative to the award criteria are noted below: Company Price (65%) Quality (35%) Total (100%) City Gate Construction (Scotland) Limited (Co. No. SC244614) 65.00% 35.00% 100.00% CRD Property Renovations & Reinstatements Ltd (Co. No. SC533267) 47.26% 29.25% 76.51% Consilium Contracting Services Ltd (Co. No. SC472396) 40.74% 31.75% 72.49% Procast Building Contractors Ltd. (Co. No. SC407400) 41.93% 30.00% 71.93% McConnell Construction Services Limited (Co. No. SC625250) 42.85% 29.00% 71.85% C Hanlon Facilities Management Ltd (Co. No. SC246704) 39.35% 31.25% 70.60% A C Whyte & Co Limited (Co. No. SC054565) 24.53% 33.00% 57.53% 3.8 The evaluation of the tender submissions identified that the tender submission by City Gate Construction (Scotland) Limited was the most economically advantageous to the Council. 3.9 The form of contract is SBCC Measured Term Contract for use in Scotland (MTC/Scot 2011) amended by the Employer’s Amendments. 3.10 The costs for this Measured Term Contract will be met from the Housing Revenue Account Capital and Revenue Budgets. 3.11 Mandatory Community Benefits were included as a condition of this contract which City Gate Construction (Scotland) Limited confirmed they would adhere to. This commitment was to deliver three Employment Opportunities each year of the Contract; these Employment Opportunities will be delivered without any spend on the Contract. The mandated Community Benefits are detailed below:
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PUBLIC 3.12 In addition to the mandatory Community Benefits requirements, the quality criteria specified that 40 community benefits points must be delivered for every £2,000,000 of contract spend. City Gate Construction (Scotland) Limited have committed to deliver the following for their first £2m of contract spend: ___________________________________________________________________ Implications of the Report 1. Financial – The total approved contract value will be up to a maximum value of £15,000,000, excluding VAT, for the Contract Period, including the full 12-month extension (3 years in total). The costs will be met from the Housing Revenue Account Capital and Revenue Budgets. The breakdown of work between the budgets is: - Capital – Void kitchen and bathroom work - Revenue – Maintenance of houses and void repairs. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – Making sure the infrastructure is in place to support growth in local economy and population (such as housing, transport and schools) Mandated Community Benefits Requested No of People / Activity Year 1 - Job for a young person (age 16-24) from a recognised priority group e.g. from the councils' most deprived data zones. 1 Year 2 - Job for a young person (age 16-24) from a recognised priority group e.g. from the councils' most deprived data zones. 1 Year 3 - Job for a young person (age 16-24) from a recognised priority group e.g. from the councils' most deprived data zones. 1 Community Benefit Description No of People / Activity Work Experience Placement for an individual 16+ years of age 2 Industry Awareness Events 2 Industry Skill Transfer to Schools 1
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PUBLIC • Our Renfrewshire is well - Developing strong community-based services that respond to local need • Our Renfrewshire is safe - Protecting vulnerable adults and children, ensuring they can live safely and independently • Place - Working with partners to ensure our neighbourhoods are safe, vibrant and attractive places to live 4. Legal - The procurement of this Measured Term Contract has been conducted as an above GPA (Works) Open Procedure in accordance with the Renfrewshire Council Standing Orders Relating to Contracts 2026 and the Public Contracts (Scotland) Regulations 2015, as amended. 5. Property/Assets – This Measured Term Contract will allow the Council to carry out Void Housing maintenance and repair work, including kitchen and bathroom upgrades. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety – City Gate Construction (Scotland) Limited Health & Safety credentials were evaluated by the Council’s Corporate Health & Safety team and met the requirements regarding Health & Safety. 9. Procurement – This Measured Term Contract was tendered in compliance with the Renfrewshire Council’s Standing Orders Relating to Contracts 2026 and statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – City Gate Construction (Scotland) Limited has been assessed and evaluated by the Council’s Risk team to confirm they meet the Council’s minimum requirements regarding insurance risk. 11. Privacy Impact - None directly arising from this report 12. Climate Risk – The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and is considered to be high risk. Tackling Climate Change and working towards Net Zero are addressed throughout this Contract. The environmental impacts considered are broad and range from the disposal of waste generated from the works being carried out to the type of vehicles and machinery being used on site. City Gate Construction (Scotland) Limited will be required to consider the emissions from their vehicles when working onsite and to switch engines off when not using them to prevent unnecessary emissions.
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PUBLIC Another mitigation included was the mandatory requirement to provide a Waste Management Plan Template that will be used in the delivery of the Contract. 13. Children’s Rights – None directly arising from this report 14. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kevin Milliken, Senior Procurement Specialist, kevin.milliken@renfrewshire.gov.uk