Report - Contract Award Christie Street – Refurbishment Works (RC-CPU-24-265)
Renfrewshire Council · 11 June 2026
Back to Finance, Resources and Customer Services Policy Board — 11 June 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 June 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Award: Christie Street – Refurbishment Works (RC-CPU-24- 265) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for Christie Street – Refurbishment Works (RC-CPU-24-265) to Procast Building Contractors Ltd., (Company No. SC407400). 1.2 The recommendation to award the Contract follows a procurement exercise conducted in accordance with the Renfrewshire Council Standing Orders Relating to Contracts for a below Regulated (Works) Contract using the Quick Quote Procedure. 1.3 A Contract Strategy was approved by the Strategic Category Manager on 10 March 2026 and the Head of Housing on 18 March 2026. ___________________________________________________________________ 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Works Contract, in the form of a SBCC Minor Works Building Contract with Contractor’s Design for use in Scotland (MWD/Scot) 2013 Edition with Employer’s Amendments, for Christie Street – Refurbishment Works
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PUBLIC (RC-CPU-24-265) to Procast Building Contractors Ltd. (Company No. SC407400). 2.2 Authorises the Tendered Contract Sum of £510,359.44, excluding VAT. 2.3 Authorises a contingency spend of £51,035.94 which equates to 10% of the Total Tendered Contract Sum. 2.4 Authorises a total Approved Contract value of £561,395.38, excluding VAT, which is the Total Contract Sum plus the contingency spend. 2.5 Note that the Date for Commencement of the Works is anticipated to be 13 July 2026, with the Date for Completion is anticipated to be 13 November 2026. The actual dates will be confirmed in the Council’s Award Schedule issued with the Council’s Letter of Acceptance to Procast Building Contractors Ltd. _________________________________________________________ 3. Background 3.1 Renfrewshire Council requires a suitably qualified contractor for the refurbishment and repairs to the external building fabric of four storey residential blocks. 3.2 The Renfrewshire Council Quick Quote procurement process was utilised for this Contract. To initiate this procurement process, nine organisations were invited to participate in the Quick Quote. The tender documentation was published on Public Contracts Scotland – Tender portal on 24 March 2026 with the tender documentation available for downloading from the PCS-Tender portal from this date. 3.3 By the closing date set for the return of electronic tender submissions, 12 noon on 22 April 2026, three organisations submitted a tender response, three organisations did not respond, and three organisations declined to respond. 3.4 In accordance with the Renfrewshire Council Standing Orders Relating to Contracts Bidders were required to complete a Single Procurement Document (SPD) to be submitted with their quotation response. The three tender responses were evaluated against a pre-determined set of criteria in the form of the SPD by representatives from the following Council Services: Property Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health & Safety. 3.5 All three quotation responses received complied with the minimum selection criteria of the SPD.
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PUBLIC The three tender responses were each evaluated against the Award Criteria which were based on a weighting of 60% Price and 40% Quality. 3.6 The scores relative to the Award Criteria for each of the three tender submissions are noted below: Company Price (60%) Quality (40%) Total (100%) Procast Building Contractors Ltd. (Company No. SC407400) 60.00% 40.00% 100.00% City Gate Construction (Scotland) Limited (Company No.SC244614) 52.71% 40.00% 92.71% Clarks Contracts Limited (Company No.SC088490) 40.22% 40.00% 80.22% 3.7 The evaluation of tender submissions received identified that the submission by Procast Building Contractors Ltd. was the most economically advantageous tender. 3.8 The form of Contract is SBCC Minor Works Building Contract with Contractor’s Design for use in Scotland (MWD/Scot) 2013 Edition with Employer’s Amendments 3.9 The costs for this Contract will be met from the Housing Capital budget. 3.10 Community Benefits were requested as part of the procurement process and Procast Building Contractors Ltd. confirmed that the following Community Benefits would be made available to the Council for this Contract: ___________________________________________________________________ Community Benefit Description No of People / Activity Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 1 Commitment to ensure that supply chain opportunities are prioritised for Renfrewshire based businesses 1 Financial Support for a Social Enterprise or other approved community initiative 1 Non-financial support for a Social Enterprise or other approved community initiative 1
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PUBLIC Implications of the Report 1. Financial – The Approved Contract Value is £561,395.38, excluding VAT, which includes the Total Tendered Contract Sum and the Contingency. The costs for this Contract will be met through the Housing Capital budget. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – Making sure the infrastructure is in place to support growth in local economy and population (such as housing, transport and schools) • Place - Adopting a 'placeshaping' approach to developing our communities - working together to maximise our collective impact and influence across economic, social, physical, cultural and environmental policies and practices • Green - Integrating climate considerations into our long term strategic and financial planning as an organisation 4. Legal - The Procurement of this Contract was conducted as a below Regulated (Works) Quick Quote Procurement Procedure in accordance with the Council’s Standing Orders Relating to Contracts. 5. Property/Assets – This refurbishment work will allow the Council to meet the requirements of the Scottish Housing Regulator, to safeguard and prolong the useful life of the residential blocks. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report 8. Health & Safety – Procast Building Contractors Ltd. Health and Safety credentials were evaluated by the Council’s Corporate Health and Safety team and met the requirement regarding Health & Safety. 9. Procurement – The procurement procedure outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk - Procast Building Contractors Ltd. insurance has been assessed and evaluated to confirm they meet the minimum requirements regarding insurance risk.
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PUBLIC 11. Privacy Impact - None directly arising from this report. 12. Climate Risk – The level of impact associated with the provision of these works have been assessed using the Scottish Government Sustainability Test and is considered High Risk: To mitigate against the High Risk, the Contractor will: • Will segregate waste using a licensed Waste Management Contractor. • Demonstrate the appropriate ability to complete the works - including safe disposal of hazardous materials such as asbestos, if discovered. • Will be required to consider waste reduction and recycling measures while undertaking the works. • Will be required to use products listed in the specification and equivalents that meet energy rating criteria 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Stuart McLean, Procurement adviser, stuart.mclean@renfrewshire.gov.uk