Report - Contract Authorisation Report for Housing Fire & Intruder Alarm Maintenance (RC-CPU-25-167)
Renfrewshire Council · 11 June 2026
Back to Finance, Resources and Customer Services Policy Board — 11 June 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 June 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Housing Fire & Intruder Alarm Maintenance (RC-CPU-25-167) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Services Contract for Housing Fire & Intruder Alarm Maintenance (RC-CPU-25- 167) to Secureshield Ltd (Co no. 11922806). 1.2 The recommendation to award the Contract follows a procurement process that was conducted in accordance with the Open Procedure under the Public Contracts (Scotland) Regulations 2015 for an above Government Procurement Agreement (GPA) Threshold Services Contract and the Renfrewshire Council Standing Orders Relating to Contracts. 1.3 A Contract Strategy was approved by the Strategic Category Manager on 26 February 2026, the Head of Facilities & Property Services on 27 February 2026 and the Head of Housing Services on 02 March 2026. ___________________________________________________________________
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PUBLIC 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a Services Contract for Housing Fire & Intruder Alarm Maintenance to Secureshield Ltd (Co no. 11922806). 2.2 Authorises the approved total contract value of up to a maximum value of £220,000, excluding VAT. 2.3 Note, the Contract Period will be for 3 years. The Commencement Date is 17 August 2026 and the Completion Date for the whole of the services is 156 weeks from the Commencement Date. In the event that the Contract does not commence on 17 August 2026, the Contract Period shall run from the access date as stated in the Award Schedule to the Letter of Acceptance issued to Secureshield Ltd. _________________________________________________________ 3. Background 3.1 The Council has a requirement to appoint a suitably experienced and qualified Service Provider to carry out Planned Preventative Maintenance (PPM) and attend to reactive repairs on fire and intruder alarms throughout the Renfrewshire Council Housing Estate. 3.2 To initiate this procurement process a Contract Notice was published on Find a Tender Service via the Public Contracts Scotland portal on 03 March 2026 with the tender documentation available for downloading from the Public Contracts Scotland – Tender platform from 04 March 2026. 3.3 During the live tender period, 22 companies expressed an interest in the tender. By the closing date set 12 noon, 07 April 2026 for return of electronic tender submissions, 9 companies had submitted a tender response, 9 companies did not respond, and 4 companies declined to respond. 3.4 As required by Regulation 60 of the Public Contracts (Scotland) Regulations 2015, as amended, all Tenderers were each required to complete a Single Procurement Document (“SPD”), which was to be submitted with their tender submission. All 9 tender submissions were evaluated against a pre-determined set of criteria within the SPD by representatives from the following Council services: Property Services,
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PUBLIC the Corporate Procurement Unit, Corporate Risk and Corporate Health and Safety. 3.5 All 9 tender submissions complied with the minimum selection criteria of the SPD and progressed to evaluation against the published Award Criteria which were based on a weighting of 70% Price and 30% Quality. 3.6 The 9 tender submission scores relative to the award criteria are noted below: Company Price (70%) Quality (30%) Total (100%) Secureshield Ltd 68.78% 23.75% 92.53% Fortress Security Limited (co.no. 03652965) 70.00% 20.50% 90.50% Invincible Security Ltd.(co.no.SC221100) 62.27% 22.50% 84.77% HF Group Limited (Co.no.SC316875) 58.28% 19.25% 77.53% Chubb Fire & Security Limited (co.no. 00524469) 44.59% 26.25% 70.84% Bell Fire and Security Limited (Co.no SC091929) 51.09% 19.25% 70.34% DFP Services Limited (co.no. 04123832) 40.35% 28.75% 69.10% DM Integrated Limited (co.no SC362445) 43.52% 25.00% 68.52% Churches Fire Security Ltd. (co.no. 02703471) 38.11% 28.75% 66.86% 3.7 The evaluation of the tender submissions identified that the tender submission by Secureshield Ltd was the most economically advantageous to the Council. 3.8 The form of contract is SBCC Measured Term Contract for use in Scotland (MTC/Scot 2011) amended by the Employer’s Amendments. 3.9 The costs for this Measured Term Contract will be met from the Housing Revenue Account. 3.10 Community Benefits were requested as part of the procurement process and Secureshield Ltd confirmed that the following Community Benefits would be made available to the Council for this Measured Term Contract:
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PUBLIC ___________________________________________________________________ Implications of the Report 1. Financial – The total approved contract value will be up to a maximum value of £220,000, excluding VAT, for the contract period (3 years). The costs will be met from the Housing Revenue Account. 2. HR & Organisational Development - None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – Making sure the infrastructure is in place to support growth in local economy and population (such as housing, transport and schools) • Our Renfrewshire is well - Developing strong community-based services that respond to local need • Our Renfrewshire is safe - Protecting vulnerable adults and children, ensuring they can live safely and independently • Place - Working with partners to ensure our neighbourhoods are safe, vibrant and attractive places to live 4. Legal - The procurement of this Measured Term Contract has been conducted as an above GPA (Services) Open Procedure in accordance with the Renfrewshire Council Standing Orders Relating to Contracts 2026 and the Public Contracts (Scotland) Regulations 2015, as amended. Community Benefit Description No of People / Activity Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 2 Business advice/support to a local SME /Social Enterprise/ Voluntary organisation 1 Commitment to ensure that supply chain opportunities are prioritised for Renfrewshire based businesses 1 Financial Support for a Social Enterprise or other approved community initiative 1 Non-financial support for a Social Enterprise or other approved community initiative 2
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PUBLIC 5. Property/Assets - By awarding this Measured Term Contract, the Council will have the ability to carry out planned preventative maintenance and repairs on a reactive basis to housing fire & intruder alarms throughout the Renfrewshire Council area. 6. Information Technology - None directly arising from this report. 7. Equality & Human Rights - None directly arising from this report. 8. Health & Safety - Secureshield Ltd Health and Safety credentials were evaluated by the Council’s Corporate Health & Safety team and met the requirements regarding Health & Safety. 9. Procurement – This Measured Term Contract was tendered in compliance with the Renfrewshire Council’s Standing Orders Relating to Contracts and statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – Secureshield Ltd insurance has been assessed and evaluated to confirm they meet the minimum requirements regarding insurance risk. 11. Privacy Impact - None directly arising from this report 12. Climate Risk – The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and is considered to be low risk 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – No COSLA Policy Position implications have arisen or are anticipated. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Stuart McLean, Procurement Adviser, stuart.mclean@renfrewshire.gov.uk