Report - Contract Authorisation Report for Treatment of Garden Waste (RC-CPU-25-254)
Renfrewshire Council · 11 June 2026
Back to Finance, Resources and Customer Services Policy Board — 11 June 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 11 June 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Treatment of Garden Waste (RC- CPU-25-254) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Contract for the Treatment of Garden Waste, reference RC-CPU-25-254 to Enva Organics Recycling Limited (Co. No. SC178301). 1.2 This procurement exercise was conducted as a Mini Competition Call- off (Model B) under Lot 2 – Garden Waste of the Scotland Excel Framework Agreement for Organic Waste, reference 0220, and in accordance with the Renfrewshire Council Standing Orders Relating to Contracts. 1.3 An Overarching Waste Commodity Contract Strategy was approved by the Director of Environment, Housing and Infrastructure and the Corporate Procurement Manager in October 2024. An Executive Summary Strategy specific to the Treatment of Garden Waste was also signed off by the Head of Infrastructure and Service Development and the Corporate Procurement Manager in April 2026.
Page 2
PUBLIC 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award the Call-off Contract for Treatment of Garden Waste (RC-CPU-25-254) made under the Scotland Excel Framework Agreement for Organic Waste, reference 0220, Lot 2 to Enva Organics Recycling Limited (Co. No. SC178301). 2.2 Authorises the cumulative spend under this Call-off up to a maximum value of £375,000 excluding VAT. 2.3 Authorise the Period of Call-off of up to three years. The anticipated commencement date is 1 July 2026 to 30 June 2029. In the event that the Call-off Contract does not commence on 1 July 2026, the Period of Contract shall run from the actual commencement date as stated in the Council’s Letter of Acceptance (Purchase Order). _________________________________________________________ 3. Background 3.1 Environment, Housing and Infrastructure have a requirement for a Service Provider to treat garden waste. The Council identified that in accordance with Standing Order 29.5 there was a pre-existing Framework available i.e. Scotland Excel Framework Agreement for Organic Waste, reference 0220 (“Framework”) for this form of contract. 3.2 The Council conducted a Mini Competition Call-Off (Model B) under Lot 2– Garden Waste of the Framework, and in accordance with the Renfrewshire Council Standing Orders Relating to Contracts. 3.3 All 5 Suppliers on Lot 2 – Garden Waste of the Framework were invited to participate in the Mini Competition issued on 6 May 2026 with the tender documentation available for downloading from the Public Contract Scotland – Tender platform on this date. 3.4 By the closing date set for return of electronic tenders of 12 noon on 13 May 2026, 2 Suppliers submitted a Tender Submission and 3 Suppliers did not respond. 3.5 Both Suppliers who submitted a response confirmed they continued to meet the requirement of the Single Procurement Document (SPD) completed when applying for a place on the Framework.
Page 3
PUBLIC 3.6 Both Tender Submissions received were evaluated against a set award criterion of 30% quality and 70% price. The quality score the Supplier achieved thought the Framework evaluation process was carried forward as the quality score attributed for this procurement exercise. The scored achieved by each Supplier are detailed in the table below: Quality (30%) Price (70%) Total (100%) 1 Enva Organics Recycling Limited (co.no SC178301) 20.69% 70.00% 90.69% 2 Forth Resource Management Limited (co.no SC229855) 20.31% 66.16% 86.47% 3.7 The Tender Submission received by Enva Organics Recycling Limited was the most economically advantageous Tender Submission. 3.8 Community Benefits were requested as part of the procurement process and Enva Organics Recycling Limited confirmed that the following would be delivered as part of this Contract: Community Benefit Description No of People / Activity Industry Awareness Events • Schools • Invest in Renfrewshire – Employability • Further Education 2 Industry Skill Transfer to Schools 1 Business advice/support to a local SME / Social Enterprise / Voluntary Organisation 1 Financial Support for a Social Enterprise or other approved community initiative 1 Non-financial support for a Social Enterprise or other approved community initiative 5 ___________________________________________________________________ Implications of the Report 1. Financial - The costs for this Contract of up to £375,000 excluding VAT, for the Period of Call-off of up to three years, will be met from the Council’s waste disposal revenue budget within Environment, Housing and Infrastructure. 2. HR & Organisational Development – None arising directly from this report.
Page 4
PUBLIC 3. Community/Council Planning – Green – Working across partners and communities to deliver the priority areas highlighted in the Council’s Plan for Net Zero. Place - Working with partners to ensure our neighbourhoods are safe, vibrant, and attractive places to live. Economy - Supporting our citizens, particularly those furthest from the jobs market, into fair work - well paid, fulfilling employment through Community Benefits. Green - Working across partners and communities to deliver the priority areas highlighted in our Plan for Net Zero, working towards a net zero Renfrewshire by 2030. Living our Values - Ensuring our journey to net zero is a just transition with climate justice and fairness at the heart, finding opportunities to challenge inequalities in new green ways as we tackle the climate crisis. 4. Legal –The Mini Competition was issued in accordance with the requirements of the Scotland Excel Framework for Organic Waste, reference 0220 and included Council specific additional supplementary special conditions of contract issued with the further competition and the Renfrewshire Council Standing Orders Relating to Contracts 5. Property/Assets – None arising directly from this report. 6. Information Technology – None arising directly from this report. 7. Equality & Human Rights – None arising directly from this report. 8. Health & Safety – Enva Organics Recycling Limited’s health and safety credentials were evaluated by Scotland Excel to confirm they meet the requirements. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern government. 10. Risk – Enva Organics Recycling Limited’s insurances were assessed to confirm that they have met the minimum requirements regarding insurable risk.
Page 5
PUBLIC 11. Privacy Impact – None arising directly from this report. 12. Climate Risk - The level of impact associated with provision of this service has been assessed using the Scottish Government Sustainability Test and this contract will strive towards the Scottish Government’s aims and objectives for a Zero Waste Scotland. 13. Children’s Rights – None arising directly from this report. 14. Cosla Policy Position – None arising directly from this report. _________________________________________________________ List of Background Papers None ___________________________________________________________________ Author: Sam Smith, Procurement Advisor (sam.smith@renfrewshire.gov.uk)