Agenda reports pack
Argyll and Bute Council · 11 September 2024
Back to Oban Lorn & The Isles Area Committee — 11 September 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Argyll and Bute Council Comhairle Earra-Ghàidheal Agus Bhòid Executive Director: Douglas Hendry Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 4 September 2024 NOTICE OF MEETING A meeting of the OBAN LORN & THE ISLES AREA COMMITTEE will be held in the ON A HYBRID BASIS ON MICROSOFT TEAMS AND IN THE MCCAIG SUITE, CORRAN HALLS, OBAN on WEDNESDAY, 11 SEPTEMBER 2024 at 10:30 AM, which you are requested to attend. Douglas Hendry Executive Director BUSINESS 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST 3. MINUTES (a) Oban, Lorn and the Isles Area Committee - 12 June 2024 (Pages 3 - 12) (b) Oban, Lorn and the Isles Area Community Planning Group - 14 August 2024 (Pages 13 - 22) (c) Oban Common Good Fund - 12 August 2024 (Pages 23 - 26) 4. PUBLIC QUESTION TIME 5. AREA PERFORMANCE REPORT - FQ1 2024/25 (Pages 27 - 62) Report by Executive Director with responsibility for Customer Support Services 6. CULTURAL HERITAGE AND ARTS ASSEMBLY FOR ARGYLL AND ISLES (CHARTS) (Pages 63 - 78) Presentation by Vice Chair of the Cultural Heritage and Arts Assembly for the Argyll and Isles. 7. ROADS AND INFRASTRUCTURE UPDATE (Pages 79 - 82) Report by Executive Director with responsibility for Roads and Infrastructure Services 8. ANNUAL RECYCLING PERFORMANCE REPORT (Pages 83 - 90) Report by Executive Director with responsibility for Roads and Infrastructure Services Public Document Pack
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9. OBAN FLOODING UPDATE (Pages 91 - 104) Report by Executive Director with responsibility for Roads and Infrastructure Services E1 10. CHARITABLE TRUSTS AND BEQUEST FUNDS REPORT (Pages 105 - 110) Report by Executive Director with responsibility for Legal and Regulatory Support. REPORTS FOR NOTING 11. DRAFT OBAN, LORN AND THE ISLES AREA COMMITTEE WORKPLAN (Pages 111 - 114) The Committee will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraph is:- Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). Oban Lorn & The Isles Area Committee Councillor Kieron Green Councillor Amanda Hampsey Councillor Willie Hume Councillor Andrew Kain (Vice-Chair) Councillor Jim Lynch Councillor Luna Martin Councillor Julie McKenzie (Chair) Councillor Andrew Vennard Contact: Karen Campbell, Senior Committee Assistant - 01631 567855
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MINUTES of MEETING of OBAN LORN & THE ISLES AREA COMMITTEE held on a HYBRID BASIS ON MICRO SOFT TEAMS AND IN THE MCCAIG SUITE, CORRAN HALLS, OBAN on WEDNESDAY, 12 JUNE 2024 Present: Councillor Julie McKenzie (Chair) Councillor Kieron Green Councillor Amanda Hampsey Councillor Willie Hume Councillor Andrew Kain Councillor Jim Lynch Councillor Luna Martin Councillor Andrew Vennard Attending: Shona Barton, Governance Manager Jim Smith, Head of Roads and Infrastructure Aileen Jackson, Deputy Headteacher of Oban High School Shelley Carmichael, Headteacher of Tobermory High School Caroline Cherry, Health & Social Care Partnership Douglas Grierson, Sustainable Travel Co-Ordinator Suzanne Mason, Engagement and Communities Lead Antonia Baird, Community Development Officer 1. APOLOGIES FOR ABSENCE There were no apologies intimated. 2. DECLARATIONS OF INTEREST There were no declarations of interest intimated. 3. MINUTES (a) Oban, Lorn and the Isles Area Committee - 6 March 2024 The Minute of the meeting of the Oban, Lorn and the Isles Area Committee, held on 6 March 2024 was approved as a correct record (b) Oban, Lorn and the Isles Area Community Planning Group - 8 May 2024 The Minute of the meeting of the Oban, Lorn and the Isles Area Community Planning Group held on 8 May 2024 was noted. (c) Oban Common Good Fund - 20 May 2024 The minute of the Oban Common Good Fund meeting held on 20 May 2024 was noted. 4. PUBLIC QUESTION TIME Question 1 – Frank Roberts Page 3 Agenda Item 3a
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The Council secured Government funding to add to its own contribution of £3m for Campbeltown's flood protection scheme, which was neither the Council's first priority, nor the one causing the greatest loss and damage to local businesses and residents according to a December 2019 consultant's very detailed report. What steps are being taken to secure funding for the Oban Flood Prevention scheme, as outlined in the 2019 consultant's report and in the current Flood Risk Management Plan? Secondly, the consultant's report specifically highlights (at 8.3.2 of that report) the Council's responsibilities for the proper maintenance of the Black Lynn (Knot Weed removal etc) and effective maintenance of the pumps in the Lochavulin Car Park. What is the Council's ongoing maintenance programme in regard to these? The following response was received by Jim Smith prior to the meeting and read out by the Governance Manager:- The Campbeltown Flood Scheme received funding through Scottish Government/SEPA’s flood prevention scheme which enabled these works to be progressed. The Campbeltown scheme having been prioritised as part of a Scottish wide flood prevention programme. Some work will be carried out to clear the burn however this on its own will not create sufficient capacity to cope with a significant flood event. Work is underway to modify the pumps at Lochavullin car park to make them more resilient, however, it should be noted that the pumps can only deal with minor flood events due to the surrounding levels. When flood waters reach a certain height there is nowhere for the water to be pumped to. A report is due at the June meeting of the Environment, Development and Infrastructure Committee setting out the detail and future options for Oban. Question 2 At item 10 on the Agenda today, Councillors will be considering the proposals for an active travel plan for George Street. Four approaches, each being more complex than the previous one have been considered, and Approach 2 selected for further development. Approach 1 includes the proposal, inter alia, to “retain the formal parking throughout and remove the provision for informal yellow line parking”. Approach 2 builds on Approach 1 with additional infrastructure, but additionally requires ”a localised reduction of parking and a new loading strategy”. The Chair noted that this item would be fully discussed later in the agenda and it would not be appropriate for a response to be given at this time. Mr Roberts noted this and agreed to stay in the meeting until the item was taken. Question 3 and 4 – Duncan Martin Page 4
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At the previous Area Committee Meeting flooding at Lochavullin was discussed, in particular the business premises of Mr Strathern who had sewage backing up into his property – as the Council is the Landlord of these sites what is done as an emergency to sort this out, as Mr Strathern is still suffering this problem? The Chair advised it would be remiss of the Area Committee to discuss individual businesses without their consent or being in attendance. Question 4 The Black Lynn burn is full of Japanese Knotweed, the Council could remove it over the next 2 years, however, it would come back as it is well established further upstream. Is there a provision for the Council to serve a Statutory Notice on the landlord in Soroba to remove the Japanese Knotweed at their end? I am not suggesting the localised reduction in parking at this time, but might it not be possible to implement those provisions relating to parking on the West side of George Street, and developing a new loading strategy now, with a view to reducing congestion on George Street, and so at least in part, address the problem of congestion throughout the centre of town? To take this approach now would not, I believe, require any capital input. The Governance Manager agreed to seek a response from the relevant department. Question 5 – Mr Strathern What is the progress of the flooding mitigation? The businesses that have been affected in Lochavullin are now uninsurable and any further flood damage will put these businesses out of business as they will be unable to bear the cost themselves. As Mr Strathern had not been in attendance at the beginning of the meeting when the first question was asked, the Governance Manager read out the response from Jim Smith again. Councillor McKenzie advised Mr Stathern to engage with his ward Councillors to ensure he gets a response. Councillor Martin advised that she had received quite a comprehensive response to her query over the flooding at Lochavullin and Black Lynn area and will forward it on to Mr Strathern. Councillor Hampsey advised that she had invited Mr Strathern to contact her after the last Area Committee but he had not got in touch, and she is still happy to assist him going forward. 5. SECONDARY SCHOOLS ANNUAL REPORT (a) Oban High School The Committee heard from Mrs Jackson, Deputy Head Teacher of Oban High School, who picked out some highlights from the school report which had been provided to Members. The report included information in relation to S3 attainment of Curriculum for Excellence levels in literacy and numeracy and Gaelic; the pass rates of National qualifications and the Page 5
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Insight data. Information in relation to wider achievement qualifications; equity and attainment and Pupil Equity Funding was also provided. Decision The Oban, Lorn and the Isles Area Committee considered and noted the contents of the report and information provided. (Reference: Report by Executive Director with responsibility for Education, dated 12 June 2024, submitted) (b) Tiree High School The Committee heard from Mrs Jackson, Deputy Head Teacher of Oban High School, who picked out some highlights from the school report which had been provided to Members. The report included information in relation to S3 attainment of Curriculum for Excellence levels in literacy and numeracy and Gaelic; the pass rates of National qualifications and the Insight data. Information in relation to wider achievement qualifications; equity and attainment and Pupil Equity Funding was also provided. Working in partnership with Oban High the School continues to thrive, with a number of Tiree pupils attending Oban High School to complete their S6 studies. Decision The Oban, Lorn and the Isles Area Committee considered and noted the contents of the report and information provided. (Reference: Report by Executive Director with responsibility for Education, dated 12 June 2024, submitted) (c) Tobermory High School The Committee heard from Mrs Carmichael, Head Teacher of Tobermory High School, who picked out some highlights from the school report which had been provided to Members. The report included information in relation to S3 attainment of Curriculum for Excellence levels in literacy and numeracy and Gaelic; the pass rates of National qualifications and the Insight data. Information in relation to wider achievement qualifications; equity and attainment and Pupil Equity Funding was also provided. Tobermory High has added subjects to the Nat 5 Curriculum and will continue to increase year on year to give the pupils more opportunities. They are focused on gaining accreditation for a SQA in piping and drumming; level 6 journalism and television and television production. Decision The Oban, Lorn and the Isles Area Committee considered and noted the contents of the report and information provided. (Reference: Report by Executive Director with responsibility for Education, dated 12 June 2024, submitted) Page 6
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6. AREA SCORECARD FQ4 2023/24 Consideration was given to the Area Performance Report for financial quarter 4 of 2023/24 (January to March 2024) which illustrated the agreed performance measures for this period. Decision The Oban, Lorn and the Isles Area Committee:- 1. noted and considered the performance and supporting commentary as presented. (Reference: Report by Executive Director with responsibility for Customer Support Services, dated 12 June 2024, submitted) 7. ARGYLL AND BUTE HEALTH & SOCIAL CARE PARTNERSHIP - BI-ANNUAL REPORT Consideration was given to the Health and Social Care Partnership Performance Reports for financial quarter 3 and 4 of 2023/24. Decision The Oban, Lorn and the Isles Area Committee considered and noted the Performance Reports for financial quarter 3 and 4 of 2023/24. (Reference: Report by Head of Strategic Planning, Performance and Technology, Argyll and Bute Health and Social Care Partnership, submitted) 8. ROADS AND INFRASTRUCTURE UPDATE The Committee gave consideration to a report which provided links to the recent activities of Roads and Infrastructure Services relevant to the Oban, Lorn and the Isles Area. Decision The Oban, Lorn and the Isles Area Committee considered and noted the contents of the report. (Reference: Report by Executive Director with responsibility for Roads and Infrastructure Services, dated 12 June 2024, submitted) 9. TOBERMORY PLAY PARK UPDATE The Committee gave consideration to the updated position of Tobermory Playpark. Decision Page 7
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The Oban, Lorn and the Isles Area Committee agreed to:- • note the engagement process and supportive work from local residents in the Tobermory Area; • note the suggestion that local residents will continue with a constituted group with the option to take on the play park replacement works locally and • note the Community Benefit work which has agreed a further £24k can be added to the funding for the play park. (Reference. Report by Executive Director with responsibility for Roads and Infrastructure, submitted) 10. OBAN TOWN CENTRE, NORTH ACTIVE TRAVEL REPORT The Committee gave consideration to a report providing an update to Members on the progress made to date on the Oban Town Centre North Active Travel Project, highlights the next steps and seeks support for the continuation of the project to complete the design process from Members. The recommendations of the report were for the Area Committee to • acknowledge the progress made to date and • support the continuation of the project and the submission of a new PFE funding application for design stages 3 (Developed Design) to complete the design work required. Motion To replace the officer recommendations with:- 1. Note the work to date; 2. Note the loss of parking spaces in an area that is known to have high demand for parking spaces; 3. Note the divergence of public support for the proposal; and 4. Agree that members are unable to support the Project in its current form. This was moved by Councillor McKenzie and seconded by Councillor Kain, and was unanimously agreed by the Committee. Decision The Oban, Lorn and the Isles Area Committee agreed to:- 1. Note the work to date; 2. Note the loss of parking spaces in an area that is known to have high demand for parking spaces; 3. Note the divergence of public support for the proposal; and 4. Agree that members are unable to support the Project in its current form. Page 8
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(Reference: Report by Director with responsibility for Development and Economic Growth, submitted) 11. SUPPORTING COMMUNITIES FUND - APPLICATIONS Consideration was given to a report which detailed recommendations for the award of the Council’s Supporting Communities Fund (SCF) for the 2024/25 round of funding that had been made available for distribution by Council to organisations in the Oban, Lorn and the Isles area. Motion That Members agree the awards as per the officer recommendations. Moved by Councillor McKenzie and seconded by Councillor Kain. Amendment The Oban, Lorn and the Isles Area Committee agree to make amendments to the awards as follows:- Tiree Development Trust – reduce the total awarded to £2500 Mull and Iona Trust – reduce the total awarded to £2500 Pennyghael Community Hall – raise the award to £2500 An Iodhlann – Tiree’s Historical Centre – raise the award to £2500 Hynish Trust – Award £1882.10 Moved by Councillor Green and seconded by Councillor Martin. As the meeting was being held on a hybrid basis, the vote required to be taken by calling the Roll and Members voted as follows:- Motion Amendment Councillor Kieron Green Councillor Willie Hume Councillor Luna Martin Councillor Andrew Kain Councillor Jim Lynch Councillor Julie McKenzie Councillor Andrew Vennard Decision The Motion was carried by 5 votes to 2 and the Oban, Lorn and the Isles Area Committee resolved accordingly that the 15 applications, marked as ‘Award’ and ‘Partial Award’ within Appendix 1 of the report, are awarded funding from the Supporting Communities Fund Budget totalling £32,117.50, as follows: Page 9
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Applicant Recommendation Amount Requested Recommended Award 2024/25 Bendoran Watersports CIC Award £ 2,500.00 £ 2,500.00 Taynuilt Primary School and ELC Parent Council Award £ 2,500.00 £ 2,500.00 Lorn and Oban Healthy Options Award £ 2,500.00 £ 2,500.00 Home-Start Lorn Award £ 2,500.00 £ 2,500.00 Mull and Iona Community Trust (MICT) Award £ 2,500.00 £ 2,500.00 Tiree Community Development Trust 1 Award £ 2,500.00 £ 2,500.00 Dervaig Community Hall Award £ 2,500.00 £ 2,500.00 Tiree Community Development Trust 2 Award £ 2,500.00 £ 2,500.00 The Victory Hall, Benderloch Award £ 2,500.00 £ 2,500.00 Appin Skiff Coastal Rowing Club Award £ 2,122.00 £ 2,122.00 Tiree Makery CIC Award £ 2,499.00 £ 2,499.00 Mull and Iona Community Trust (MICT) 2 Award £ 2,500.00 £ 2,500.00 Live Music Now Award £ 614.40 £ 614.40 Pennyghael Community Hall Partial award £ 2,500.00 £ 941.05 An Iodhlann – Tiree’s Historical Centre Partial award £ 2,500.00 £ 941.05 Hynish Trust (was the Hebridean Trust) No award £ 2,500.00 £ 0.00 Mull and Iona Community Trust (MICT) 3 No award £ 2,500.00 £ 0.00 Luing Community Council No award £ 1,800.00 £ 0.00 Argyll FM No award £ 666.66 £ 0.00 Lismore Historical Society No award £ 2,500.00 £ 0.00 Developing Potential SCIO No award £ 2,500.00 £ 0.00 Hebridean Pursuits Outdoor Learning No award £ 1,400.00 £ 0.00 Argyll & Bute Citizens Advice Bureau No award £ 2,300.00 £ 0.00 Còisir Ghàidhlig Thaigh an Uillt No award £ 700.00 £ 0.00 37th Argyll (Ardchattan) Scout Group. No award £ 1,960.00 £ 0.00 Oban FM Community No award £ 2,400.00 £ 0.00 Page 10
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Radio Tobermory High School Parent Council No award £ 2,500.00 £ 0.00 Argyll Wellbeing Hub No award £ 2,500.00 £ 0.00 Argyll Talking Newspapers No award £ 666.67 £ 0.00 Craignure Village Hall and Community Centre No award £ 2,500.00 £ 0.00 Oban Pipe Band No award £ 2,500.00 £ 0.00 Comunn Gàidhealach An Òbain (Oban Mod Academy) No award £ 2,000.00 £ 0.00 Appin Hall No award £ 1,007.46 £ 0.00 TOTAL £70,136.19 £ 32,117.50 (Reference, Report by Chief Executive’s Unit dated 12 June 2024, submitted) 12. APPOINTMENTS TO OUTSIDE BODIES A report asking the Committee to consider making appointments to a number of local bodies/organisations within the Oban, Lorn and the Isles area was considered. Decision The Committee agreed that appointments within Appendix 1 would remain as agreed in 2022 and 2023, with the addition of Councillor Luna Martin to Atlantis Leisure. (Reference: Report by Executive Director with responsibility for Legal and Regulatory Support dated 13 May 2024, submitted) E1 13. CHARITABLE TRUSTS AND BEQUEST FUNDS REPORT The Committee gave consideration to a report providing information on the number of applications that have been received for support from the John of Lorn Bequest, MacKinnon Ledigham Bequest, Archibald Dow Bequest and Coals for the Poor Oban. Decision The Oban, Lorn and the Isles Area Committee:- 1. noted and considered the number of awards made from the John of Lorn Bequest since March 2024; 2. noted that no applications had been submitted to the MacKinnon Ledigham Bequest; 3. agreed to award £50 to the two individual applicants who meet the criteria of the Archibald Dow Bequest and Page 11
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4. refused the 2 family applicants and 1 individual applicant who do not meet the criteria of the Coals for the Poor Oban fund. (Reference: Report by Executive Director with responsibility for Legal and Regulatory Support dated 12 June 2024, submitted) 14. DRAFT OBAN, LORN AND THE ISLES AREA COMMITTEE WORKPLAN The Committee gave consideration to the Area Committee workplan for future meetings. Decision The Oban, Lorn and the Isles Area Committee considered and noted the contents of the workplan. (Reference: Area Committee Workplan, dated 12 June 2024, submitted) Page 12
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MINUTES of MEETING of OBAN LORN & THE ISLES COMMUNITY PLANNING GROUP held BY MICROSOFT TEAMS on WEDNESDAY, 14 AUGUST 2024 Present: Colin Buchanan, Luing Community Council (Chair) Stuart McLean, Committee Manager, Argyll and Bute Council Councillor Kieron Green, Argyll and Bute Council Councillor Andrew Kain, Argyll and Bute Council Sergeant Matthew Shaw, Police Scotland Robert Taylor, Scottish Fire and Rescue Maureen Evans, Community Learning Services, Live Argyll Rory Munro, Argyll and Bute Health and Social Care Partnership Seonaid Cameron, ACHA Susan MacRae, Skills Development Scotland Jim Tolmie, Oban District Access Panel Frank Roberts, Oban Community Council Duncan Martin, Oban Community Council Sue Barnard, Oban Community Council Kirsty McLuckie, Community Development, Argyll and Bute Council John McLuckie, Community Development, Argyll and Bute Council Judith Hawcroft, North Argyll Carers Petra Pearce, Argyll and Bute Third Sector Interface Lucy Sumsion, National Farmers Union Mary Braithwaite, Luing Community Council Becs Barker, Community Contacts, Carr Gomm Attending: Becky Rose, UK Covid Inquiry Carrie Langley, UK Covid Inquiry Takki Sulaiman, Argyll and Bute Third Sector Interface Dr David Gould, Includem Andrew Galloway, Press 1. WELCOME AND APOLOGIES The Chair welcomed everyone to the meeting and advised that a request had been received from representatives from UK Covid Inquiry to present to partners at this meeting. The Chair agreed that as the UK Covid Inquiry would meet in Oban on Wednesday 4th and Thursday 5th September, before the next meeting of the Group, that he would agree to this request and that the representatives would be invited to speak following consideration of the minutes of the previous meeting. Apologies were intimated by:- Councillor Julie McKenzie Theresa Bain, UHI Argyll Joan Best, Crossroads Page 13 Agenda Item 3b
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Carol Flett, Wellbeing Health Network Becky Hothersall, Poverty Alliance 2. DECLARATIONS OF INTEREST There were no declarations of interest intimated. 3. MINUTE OF THE OBAN, LORN AND THE ISLES AREA COMMUNITY PLANNING GROUP, HELD ON WEDNESDAY 8 MAY 2024 The minute of the Oban, Lorn and the Isles Area Community Planning Group held on Wednesday, 8 May 2024, were approved as a correct record. 4. UK COVID INQUIRY The Group considered a presentation by UK Covid Inquiry representatives, who will be visiting the Rockfield Centre in Oban on Wednesday 4th and Thursday 5th September to gather information on people’s experience during the Covid 19 pandemic. Becky Rose advised that counselling support will be available at the Centre to help anyone who requires help and that evidence gathered during the event will be referenced within the overall UK Inquiry. Decision The Oban, Lorn and the Isles Area Community Planning Group noted the presentation. (Reference: Presentation by UK Covid Inquiry, Every Story Matters, submitted 14 August 2024) 5. GOVERNANCE (a) Appointment of Vice Chair of the Oban, Lorn and the Isles Area Community Planning Group The Group gave consideration to a report providing information relating to the appointment of a Vice Chair of the Oban, Lorn and the Isles Area Community Planning Group and outlined the expected time commitment and information on the role. The Committee Manager invited nominations from those on the call for the position. There were no nominations intimated. Decision The Oban, Lorn and the Isles Area Community Planning Group agreed to carry this item forward to the next meeting. (Reference: Report by Committee Manager, Argyll and Bute Council, dated 14 August 2024, submitted) Page 14
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(b) Future Meeting Arrangements - Survey Results The Group Considered a report from Stuart McLean, Committee Manager relating to the results of the Meeting Survey carried out following the June meeting of the Oban, Lorn and the Isles Area Community Planning Group. The report highlighted that 29 people responded to the survey and feedback showed the majority of respondents would like the option for either face to face or Hybrid meetings. It was also highlighted that respondents’ preference was for daytime meetings and that a majority of respondents indicated that they would like to be offered the opportunity to participate on a Hybrid basis. Stuart added that this would require any venue to have a reliable and robust broadband connection. Decision The Oban, Lorn and the Isles Area Community Planning Group agreed: 1. to note the results of the survey; 2. that future meetings would take place either in the morning or afternoon on a Hybrid basis, within a venue with suitable wi-fi; and 3. that a review of the arrangements would be carried out in a year’s time. (Reference: Report by Committee Manager, Argyll and Bute Council, dated 14 August 2024, submitted) 6. ARGYLL AND BUTE HEALTH AND SOCIAL CARE PARTNERSHIP (a) Partner Update - Public Health Consideration was given to a public health update from Argyll and Bute Health and Social Care Partnership’s Public Health Team on the ongoing wellbeing and prevention activities overseen and delivered by them in Argyll and Bute. The update provided information on the positive outcomes from the evaluation of the Community Link Working Service in Argyll and Bute; Suicide Prevention Activity aimed at providing resources needed to understand and improve mental health and understanding and preventing suicide; World Suicide Prevention Day on 10 September and Art of hosting at The Living Well Programme. The update also provided information on alcohol and drug prevention and early intervention; families affected by alcohol and drugs; medically assisted treatment standards; Mat 8 Groups and recovery orientated systems of care. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. Page 15
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(Reference: Report by Report by Health Improvement Lead, Argyll and Bute Health and Social Care Partnership and Alcohol and Drug Partnership Coordinator, Argyll and Bute Health and Social Care Partnership, submitted) (b) Community Link Working (CLW) in Argyll and Bute The Group gave consideration to a presentation on Community Link Working. The presentation highlighted that Community Link Working is part of Modernising Primary Care and that Community Link Workers follow a social prescribing model. Community Link Workers are embedded in GP Practises and aim to address socio economic and person circumstances that affect health and wellbeing to improve the outcomes for patients and reduce pressure of GP’s time. The presentation also provided information on the Argyll and Bute Model; the Argyll and Bute Impact; and client feedback. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Reference: Report by Public Health Team, Argyll and Bute Health and Social Care Partnership, submitted) (c) Analogue to Digital Switchover and Telecare Update Consideration was given to an update in relation to the Analogue to Digital Telecare Switchover. It was highlighted that all telephone lines within the UK are migrating from analogue lines to digital ones and that the deadline for this is June 2025 with this being led by industry (the telephone providers) and that due to this, Telecare need to switch analogue devices to ones that are compatible with a digital telephone line (broadband) or which operate over the mobile signal. It was highlighted that there is a programme to swap over all analogue units with digital ones and that it was currently being rolled out and that the Telecare team are continuing to focus on those who have already moved onto a digital line and those who live in areas of very good mobile signal. It was noted that 46.5% of all clients in Argyll and Bute currently have a digitally capable telecare device and it was highlighted that if people do go to a digital line but live in an area with no mobile signal, that they have a work-around solution that enables them to still have telecare whilst they are awaiting connection via broadband/the digital line. It was advised that the Telecare team will continue to support both analogue and digital telecare devices for as long as required and will not be insisting that people have to be on a digital line in order to receive telecare if they still have an analogue line in the property. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. Page 16
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(Reference: Report by TEC Lead, Argyll and Bute Health and Social Care Partnership, submitted) 7. PARTNER UPDATES (a) Police Scotland Update Consideration was given to an update which provided information on the ongoing work of the Service and information on serious and organised crime; acquisitive crime; road safety and road crime; violent crime; public protection; fraud prevention and awareness; the work of the Youth Engagement Officer for Oban and the continued work on pro-actively engaging with the public in Oban, Lorn and the Isles. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Reference: Report by Police Scotland, submitted) (b) Scottish Fire and Rescue Service Update The Group gave consideration to a report highlighting the Scottish Fire and Rescue Service’s (SFRS) FQ1 review of local performance across Oban, Lorn and the Isles for the period 2024-25. The report included information on the local firefighter training plan; incidents during this period; unwanted fire alarm signals; road and water safety campaigns; community engagement activities; East and West Dunbartonshire and Argyll and Bute Local Senior Officer Activities and home fire safety. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Reference: Report by Scottish Fire and Rescue Service, submitted) (c) UHI Argyll Update Consideration was given to a written update from UHI Argyll. The update included information on an open day held in June for applicants and potential students and activity and information sessions on Early Years education and funding. The update also provided information on funding received to continue the multiple programme; forthcoming commercial courses; new courses for the academic year 2024-25 and the “Keep Warm” project which is up and running. Decision The Oban, Lorn and the Isles Area Community Planning Group Page 17
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considered and noted the information provided. (Reference: Report by UHI Argyll, submitted) (d) Argyll and Bute Third Sector Interface Update Consideration was given to an update from Argyll and Bute TSI. The update provided information on the Scottish Government, TSI landscape and policy activity; local strategic partnerships; TSI Scotland, contracts, sector support and strategic action plan delivery and the Communities Mental Health and Wellbeing Fund. Petra Pearce also highlighted the new initiative of Employee Assistance Programme which is an online service where employees and volunteers can get free advice on matters such as finance, legal issues, consumer advice and personal matters. https://www.argylltsi.org/employee-volunteer-assistance-programme Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Report by Argyll and Bute TSI, submitted) (e) Opportunity for Verbal Updates Argyll and Bute Council’s Community Planning Partnership John McLuckie highlighted that a development session had been held with the Community Planning Partnership on 26 June where they discussed the proposed national self-assessment programme for Community Planning Partnerships; the promotion of the new outcomes improvement plan for Argyll and Bute; approaches to developing actions needed to deliver the new priority outcomes for the plan and how the cross cutting themes of Community Wealth Building, Digital Inclusion and climate change would fit into these actions. John advised that the next meeting of the Community Planning Partnership is on 16 September and that the Community Planning team have created a promotional leaflet and short video to explain what the Community Planning Partnership is and what the priority outcomes are, to assist partners with promoting the new plan. John agreed to circulate details of the promotional materials following the meeting. Skills Development Scotland Susan MacRae advised that following the closure of the Oban Cinema Skills Development Scotland had support the staff that had been made redundant through their PACE service. Susan further advised that Skills Development Scotland will taking part in the young people’s event at the Page 18
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up and coming Royal National Mod, which takes place in Oban in October and that they will be on site to advise young people of the opportunities of employment within the Gaelic Culture. 8. COMMUNITY WEALTH BUILDING Consideration was given to a presentation by Takki Sulaiman, Argyll and Bute TSI, in relation to Community Wealth Building. The presentation highlighted what Community Wealth Building is, related local activities and the actions being taken forward by the CPP Management Committee to develop and integrate the model. Takki encouraged the Group to consider what actions they would like to see to establish Community Wealth Building within the locality and whether a local Working Group would be beneficial and whether this would take an athematic or place-based approach; integrating the Community Wealth Building work into a Local Place Plan or if there were any training needs of the Group. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Reference: Presentation by CEO, Argyll and Bute Third Sector Interface) 9. INCLUDEM - YOUTH JUSTICE Consideration was given to a presentation by David Gould, Associate Researcher, Includem, in relation to Includem’s ADAPT Research Project. Information was provided in relation to Includem’s background as a Scottish charity dedicated to providing 24-hour, one-to-one support for young people and their families/carers; their normal operating processes when assisting young people who may be in conflict with the law; and funding from the Scottish Government’s Whole Family Wellbeing Fund to identify gaps and opportunities in provisions for young people who are in potential or actual conflict with the law. It was noted that Includem were engaging with services and organisations across Scotland to identify gaps in current services and provisions for young people in order to create pilot projects that could work alongside existing services. It was noted that 12 broad themes had been identified across Scotland in relation to youth justice, with a variety of factors identified in relation to this and Includem were planning to design pilot projects around local needs. The Associate Researcher provided examples of current pilot projects, including bail support; structured deferred sentencing support; and restorative justice. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Reference: Leaflet by Includem, submitted and Presentation by Associate Researcher, Includem) Page 19
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10. COMMUNITY FOCUS (a) Isle of Luing's Participation Request Process - Cuan Ferry Timetable The Group heard from Mary Braithwaite of Luing Community Council regarding their experience of the Participation Request process with the Council concerning the timetable of the Cuan Ferry. Mary thanked Councillor Kain and Kirsty McLuckie for their advice and support throughout the process, highlighting that Luing is a small island with few services and as such the ferry is a life line for the islanders, particularly in respect of health, employment and education opportunities. In taking forward the Participation Request the Community Council undertook a Ferry Users Survey, which received a high number of responses. The results were considered at a Community Council meeting and submitted to the Marine Section of the Council for comment. Mary advised Partners that while the process can be slow there is real value in engaging in it. Decision The Oban, Lorn and the Isles Area Community Planning Group considered and noted the information provided. (Reference: Report by Mary Braithwaite, Luing Community Council) (b) Self Directed Support across Argyll and Bute The Group heard from Becs Barker of Community Contacts Carr Gomm, who gave a short presentation outlining ways to access Self-Direct Support access to social care. The presentation confirmed the planned outcomes for Argyll and Bute from 2018 – 2024, a list of contacts across the area, the range of activity on offer for independent support, information and advice. Becs also advised of the joint working undertaken across sector partners and work carried out with national partners and organisations based in other local authority areas. Decision The Oban, Lorn and the Isles considered and noted the presentation. (Reference, Presentation by Community Contacts, Carr Gomm) 11. CLIMATE CHANGE (a) Opportunity for verbal updates on community based initiatives There were no verbal updates provided under this item. Page 20
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12. WATER SAFETY SCOTLAND COMMUNICATION TOOLKITS Consideration was given to communication toolkits produced by Water Safety Scotland for use in developing people’s understanding and awareness of the danger of open water and enabling safe participation in water-based activities. Decision The Oban, Lorn and the Isles Area Community Planning Group noted the information provided for promoting water safety for kayaking/canoeing and stand-up paddle boarding. (Reference: Report by Water Safety Scotland, submitted) 13. DATE OF NEXT MEETING The Group noted that the next meeting of the Oban, Lorn and the Isles Area Community Planning Group would take place on Wednesday 13 November 2024. Page 21
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MINUTES of MEETING of OBAN COMMON GOOD FUND held BY MS TEAMS on MONDAY, 12 AUGUST 2024 Present: Councillor Julie McKenzie (Chair) Councillor Kieron Green Councillor Amanda Hampsey Councillor Jim Lynch Attending: Stuart McLean, Committee Manager Rev Margi Campbell, Observer Fr James MacNeil, Observer 1. WELCOME AND APOLOGIES There were no apologies intimated. 2. DECLARATIONS OF INTEREST Councillor Jim Lynch declared a non-financial interest in Item 6(c) of the agenda as he was a member of The Grab Trust. He advised that he would leave the room during the consideration of this item of business. 3. MINUTES (a) Minutes of Oban Common Good Fund Meeting held on 20 May 2024 The minutes of the Oban Common Good Fund held on 20 May 2024 were approved as a correct record. The Trustees resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. 4. INCOME AND EXPENDITURE A financial statement detailing the current position of investment transaction for the period up to 31 July 2024 was considered. Decision The Trustees noted the income and expenditure report. (Reference: Report by Simmers & Co for period ending 31 July 2024, submitted) 5. END OF PROJECT MONITORING Page 23 Agenda Item 3c
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(a) Highlands and Islands Music & Dance Festival The Trustees were invited to consider the End of Project Monitoring Form from the Highland and Islands Music and Dance Festival. Decision The Trustees noted the end of project report. (Reference: End of Project Monitoring Form, submitted) (b) Soroba Community Enterprise Ltd The Trustees were invited to consider the End of Project Monitoring Form from the Soroba Community Enterprise Ltd. Decision The Trustees noted the end of project report. (Reference: End of Project Monitoring Form, submitted) 6. NEW APPLICATIONS (a) Home Start Lorn The Trustees considered the application submitted by Home Start Lorn. Decision: It was unanimously agreed to award the full amount of £5,000. (Reference: application submitted by Home Start Lorn) (b) Lorn Toy Library The Trustees considered the application submitted by Lorn Toy Library. Decision: The Trustees agreed to continue the application to allow the applicant to provide clarification and further information in support of the application. (Reference: application submitted by Lorn Toy Library) Having declared an interest in the following item of Business, Councillor Jim Lynch left the meeting at this point. (c) The Grab Trust The Trustees considered the application submitted by The Grab Trust. Page 24
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Decision: It was unanimously agreed to award the sum of £3,000. (Reference: application submitted by The Grab Trust) Councillor Lynch re-joined to the meeting at this point. 7. DISCUSSION ON POSSIBLE RETURN OF OBAN COMMON GOOD ASSET The Trustees discussed the possible return of Common Good assets. Decision The Trustees unanimously agreed to request that the clerk contact a former applicant to confirm arrangements for the immediate return of goods which are owned by the Oban Common Good Fund, in order that they be made available for use by other appropriately constituted local community groups. 8. DATE OF NEXT MEETING It was agreed that the next meeting of the Oban Common Good Fund would take place on Monday, 11 November 2024 at 2pm. Page 25
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1 ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE CUSTOMER SUPPORT SERVICES 11 SEPTEMBER 2024 AREA PERFORMANCE REPORT – FQ1 2024/25 1.0 BACKGROUND 1.1 This paper presents the Area Performance Report for Financial Quarter 1 2024/25 (April to June 2024) and illustrates the agreed performance measures. 1.2 The features of the Performance Report are as follows:- Indicators are grouped by Corporate Outcome. The data table for each indicator is coded to identify the level of reporting. o Area level measures are blue o Council level measures are grey o COI measures are white Each indicator details the o Target, Actual and Performance status (Green / Red / No Target) for the current and four previous financial quarters. o Commentary for the current financial quarter only. o Narrative explaining the performance trend e.g. This indicator is above Target and performance has improved since the last reporting period. o Where appropriate a Performance Trend Line has been added. o The name of the Responsible Officer. o Where possible performance is presented at both Area and Council level. 1.3 The commentary for each indicator helps ‘Tell Our Story’ and enables Elected Members to put the performance data into perspective and understand if an issue is local in nature or should be escalated up to a Strategic Committee. 1.4 As part of our improvements to performance reporting and making best use of the digital technology available to us, the information contained in this report is also available in your online scorecard. If support is required to navigate the online scorecard please contact lorna.gillies@argyll-bute.gov.uk 1.5 To improve the response to performance queries, it is requested that should there be any queries that either the Responsible Person or Kay Owen are contacted. This should enable some queries being resolved or clarified prior to the Area Committee meeting, and therefore being carried forward as Actions at a subsequent meeting. Page 27 Agenda Item 5
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2 2.0 RECOMMENDATIONS 2.1 It is recommended that the Area Committee – a) Notes and considers the performance and supporting commentary as presented. 3.0 IMPLICATIONS 3.1 Policy All of the indicators in this report are based on agreed Council policy. 3.2 Financial All indicators with financial implications are actively managed through agreed budget monitoring processes. 3.3 Legal All appropriate legal implications are complied with. 3.4 HR All HR implications are actively managed through agreed Wellbeing and Management monitoring processes. 3.5 Fairer Scotland Duty See below. 3.5.1 Equalities All activities comply with Equal Opportunities/Fairer Scotland Duty policies and obligations. 3.5.2 Socio-economic Duty All activities comply with the council’s socio- economic duty. 3.5.3 Islands Duty All activities comply with the council’s islands duty. 3.6 Climate Change The Council is committed to working towards net zero. 3.7 Risk Without this information Elected Members are less informed of activities within their area. 3.8 Customer Service All activities with customer feedback or insight are rigorously monitored for improvement. 3.9 The Rights of the Child This report highlights examples of how the Council is (UNCRC) committed to, and working towards reducing child poverty and improving outcomes for every child. Kirsty Flanagan, Executive Director with responsibility for Customer Support Services Jane Fowler Head of Customer Support Services 6 August 2024 For further information, please contact: Kay Owen Team Lead - Organisation Development Project Office - Customer Support Services 01546 604073 Appendix 1: FQ1 2024/25 OLI Performance Report Page 28
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Appendix 1 Page 1 All Areas FQ1 2024/25 Overall Performance Summary The information presented is a summary of the agreed measures. Unless stated otherwise, performance is presented at both Area and Council-wide levels. The measures show the performance against target for the current and previous three reporting periods with an explanation of performance trend. The data table for each indicator is colour coded to identify the level of reporting: Area level measures are blue. Council level measures are grey. Corporate Outcome Indicators (COIs) are white. Where appropriate a Trend Line has been added to illustrate movement in ‘Actual’ over the reporting period. Page 29
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Appendix 1 Page 2 Performance Reporting All Areas .................................................................................................................................................................................................................................................. 1 Performance Reporting .............................................................................................................................................................................................................................. 2 Corporate Outcome No.1 – People live active, healthier and independent lives ............................................................................................................................ 5 COI – Maximise distribution of Scottish Welfare Fund ................................................................................................................................................................. 5 Corporate Outcome No.1 – People live active, healthier and independent lives ............................................................................................................................ 6 COI – Percentage of clients satisfied that they are better able to deal with their financial problems following our support and intervention ...................... 6 Corporate Outcome No.2 – People live in safer and stronger communities .................................................................................................................................... 7 Number of parking penalty notices issued – Oban, Lorn and the Isles......................................................................................................................................... 7 Number of parking penalty notices issued – Argyll and Bute ....................................................................................................................................................... 7 Corporate Outcome No.2 – People live in safer and stronger communities .................................................................................................................................... 8 Car parking income to date – Oban, Lorn and the Isles................................................................................................................................................................. 8 Car parking income to date – Argyll and Bute ............................................................................................................................................................................... 9 Corporate Outcome No.2 – People live in safer and stronger communities .................................................................................................................................. 10 Dog fouling – total number of complaints – Oban, Lorn and the Isles ....................................................................................................................................... 10 Dog fouling – total number of complaints – Argyll and Bute ...................................................................................................................................................... 10 Corporate Outcome No.3 – Children and young people have the best possible start ................................................................................................................... 11 COI – Increase the percentage of our care experienced young people that have the recommended additional tracking and monitoring plans in place .... 11 Corporate Outcome No.3 – Children and young people have the best possible start ................................................................................................................... 12 COI – Provide quality meals with cost margins to all pupils ....................................................................................................................................................... 12 Corporate Outcome No.4 – Education, skills and training maximises opportunities for all .......................................................................................................... 13 Maximise the percentage of 16-19 years olds participating in education, training or employment – Oban, Lorn and the Isles ............................................ 13 Maintain the percentage of 16-19 years olds in Argyll and Bute participating in education, training or employment services – Argyll and Bute ................ 13 Corporate Outcome No.5 – Our economy is diverse and thriving .................................................................................................................................................. 15 Number of affordable social sector new builds completed per annum – Oban, Lorn and the Isles ......................................................................................... 15 Page 30
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Appendix 1 Page 3 Number of affordable social sector new builds completed per annum – Argyll and Bute ........................................................................................................ 15 Corporate Outcome No.5 – Our economy is diverse and thriving .................................................................................................................................................. 16 Percentage of pre-planning application enquiries processed within 20 working days – Oban, Lorn and the Isles .................................................................. 16 Percentage of pre-planning application enquiries processed within 20 working days – Argyll and Bute ................................................................................ 16 Corporate Outcome No.5 – Our economy is diverse and thriving .................................................................................................................................................. 18 Householder planning applications – average number of weeks to determine – Oban, Lorn and the Isles ............................................................................. 18 Householder planning applications – average number of weeks to determine – Argyll and Bute ........................................................................................... 18 Corporate Outcome No.5 – Our economy is diverse and thriving .................................................................................................................................................. 20 COI – Number of new homeless applicants who required temporary accommodation this period ......................................................................................... 20 Corporate Outcome No.5 – Our economy is diverse and thriving .................................................................................................................................................. 21 COI – Maintain the percentage of local suppliers that benefit from the awards of contracts via the procurement portal .................................................... 21 Corporate Outcome No.5 – Our economy is diverse and thriving .................................................................................................................................................. 22 COI – Increase the number of community benefits that are delivered through contracts we award locally ........................................................................... 22 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth ............................................................................................................... 23 Street lighting – percentage of faults repaired within 10 days – Oban, Lorn and the Isles ....................................................................................................... 23 The percentage of street lighting faults are completed within 10 working days – Argyll and Bute .......................................................................................... 23 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth ............................................................................................................... 24 Total number of complaints regarding waste collection – Lorn ................................................................................................................................................. 24 Total number of complaints regarding waste collection – Mull ................................................................................................................................................. 24 Total number of complaints regarding waste collection – Argyll and Bute ............................................................................................................................... 25 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth ............................................................................................................... 26 COI – Percentage of waste recycled, composted and recovered ................................................................................................................................................ 26 Renewi (formerly Shanks) – Percentage of waste recycled, composted and recovered ........................................................................................................... 26 Islands – Percentage of waste recycled, composted and recovered .......................................................................................................................................... 27 H&L – Percentage of waste recycled, composted and recovered ............................................................................................................................................... 27 Page 31
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Appendix 1 Page 4 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth ............................................................................................................... 29 COI – The number of tonnes of waste sent to landfill ................................................................................................................................................................. 29 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth ............................................................................................................... 30 LEAMS (Local Environment Audit and Management System) – Lorn ......................................................................................................................................... 30 LEAMS (Local Environment Audit and Management System) – Mull ......................................................................................................................................... 30 LEAMS (Local Environment Audit and Management System) – Argyll and Bute ....................................................................................................................... 31 Making It Happen.............................................................................................................................................................................................................................. 32 Teacher sickness absence – Oban, Lorn and the Isles ................................................................................................................................................................. 32 Teacher sickness absence – Argyll and Bute ................................................................................................................................................................................ 32 Making It Happen.............................................................................................................................................................................................................................. 33 LGE staff (non-teacher) sickness absence – Oban, Lorn and the Isles ........................................................................................................................................ 33 LGE staff (non-teacher) sickness absence – Argyll and Bute ....................................................................................................................................................... 33 Making It Happen.............................................................................................................................................................................................................................. 34 COI – Increase the percentage of all self-service automated contacts ....................................................................................................................................... 34 Page 32
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Appendix 1 Page 5 Corporate Outcome No.1 – People live active, healthier and independent lives COI – Maximise distribution of Scottish Welfare Fund This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status FQ1 2023/24 95.3% 112.9% Green FQ2 2023/24 95.3% 134.3% Green FQ3 2023/24 95.3% 138.2% Green FQ4 2023/24 95.3% 128.6% Green FQ1 2024/25 95.3% 94.0% Red This indicator for FQ1 has is lower than the target and the actual has decreased since the last reporting period. FQ1 Comment As of 30 June 2024, our expenditure stands at £107,676, which is £6,894 below the profiled budget. This reduction in cost is primarily because the cost of white goods has decreased, leading to an average reduction of £120 in our standard community care grant awards. The number of awards we have made has increased this year and we are able to support more vulnerable claimants within the budget. Responsible person: Fergus Walker Page 33
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Appendix 1 Page 6 Corporate Outcome No.1 – People live active, healthier and independent lives COI – Percentage of clients satisfied that they are better able to deal with their financial problems following our support and intervention This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status FQ1 2023/24 100% 100% Green FQ2 2023/24 100% 100% Green FQ3 2023/24 100% 100% Green FQ4 2023/24 100% 100% Green FQ1 2024/25 100% 100% Green This indicator for FQ1 has met the target with no change in performance since the last reporting period. FQ1 Comment This is a voluntary survey with no obligation for clients to respond either in full or in part. It is also common for incomplete returns to be received. In FQ1 2024/25, 19 survey forms were distributed to clients. 1 was returned. Of this 1 return, 1 responded to the question relating to being better able to deal with their financial problems. Of this 1 respondent 1 responded positively, whilst 0 responded negatively. Accordingly, 100% of clients that responded were positive about their experience i.e. no negative comments or responses were reported. Responsible person: Lee Roberts Page 34
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Appendix 1 Page 7 Corporate Outcome No.2 – People live in safer and stronger communities Number of parking penalty notices issued – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 496 No target FQ2 2023/24 No target 427 No target FQ3 2023/24 No target 307 No target FQ4 2023/24 No target 493 No target FQ1 2024/25 No target 527 No target The indicator for FQ1 shows the number of parking penalty notices has increased since the last reporting period. FQ1 Comment There has been a slight increase in PCNs issued in the OLI area, this is on par with last year’s FQ1 PCN numbers. This is acceptable and expected. Responsible person: Hugh O’Neill Number of parking penalty notices issued – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 1,816 No target FQ2 2023/24 No target 1,172 No target FQ3 2023/24 No target 1,015 No target FQ4 2023/24 No target 1,196 No target FQ1 2024/25 No target 1,763 No target This indicator for FQ1 shows the number of parking penalty notices has increased since the last reporting period. FQ1 Comment In comparison to last year's FQ1 figure, there is a very slight overall drop in PCNs issued across the full area of 3%. This is in line with budget expectations. Responsible person: Hugh O’Neill Page 35
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Appendix 1 Page 8 Corporate Outcome No.2 – People live in safer and stronger communities Car parking income to date – Oban, Lorn and the Isles Performance is presented cumulatively for both Area and Council-wide levels. For individual car parks, the income presented is on a quarterly basis. Reporting Period Target (Cumulative) Actual (Cumulative) Status FQ1 2023/24 £165,702 £151,185 Red FQ2 2023/24 £413,592 £299,188 Red FQ3 2023/24 £564,477 £514,847 Red FQ4 2023/24 £685,489 £604,034 Red FQ1 2024/25 £177,897 £170,527 Red This indicator for FQ1 shows the cumulative amount of income collected is lower the cumulative target. There is no performance trend as this data is cumulative. FQ1 Comment At present we are unable to explain why there is a shortfall in the OLI area, although this is more than last year’s FQ1 Figures. The weather may well be a contributing factor along with the cost of living crisis which may prevent people from travelling. All car parks are open, and the warden is in the area as often as possible. Responsible person: Hugh O’Neill Actual Quarterly Income collected in Oban, Lorn and Isles during FQ4 and FQ1. Car Park Location FQ4 Actual FQ1 Actual Corran No.1, Oban £1,524 £13,564 North Pier, Oban £10,730 £21,951 Corran No.2, Oban £1,990 £7,924 Longsdale, Oban £1,524 £3,502 Non-trunk, Oban £38,852 £58,531 Lochavullin, Oban £2,145 £8,814 Ganavan, Oban £1,894 £2,403 Trunk, Oban £9,872 £6,043 Page 36
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Appendix 1 Page 9 Car Park Location FQ4 Actual FQ1 Actual Albany Street, Oban £2,516 £5,519 Oban £3,956 £8,704 Tweedale Street, Oban £8,341 £21,228 Market Street, Oban £798 £1,516 Esplanade, Oban £1,170 £942 Craignure, Mull £607 £515 Fionnphort, Mull £3,268 £9,371 OLI (parking permits) £0 £0 Total £89,187 £170,527 Car parking income to date – Argyll and Bute Performance is presented cumulatively for both Area and Council-wide levels. Reporting Period Target (Cumulative) Actual (Cumulative) Status FQ1 2023/24 £234,056 £253,705 Green FQ2 2023/24 £584,204 £486,151 Red FQ3 2023/24 £797,331 £807,348 Green FQ4 2023/24 £968,262 £937,090 Red FQ1 2024/25 £289,219 £247,216 Red This indicator for FQ1 shows the cumulative amount of income collected is lower than the cumulative target. There is no performance trend as this data is cumulative. FQ1 Comment At present we are unable to explain why there is an overall shortfall across all areas. The weather may well be a contributing factor along with the cost of living crisis which may prevent people from travelling. All car parks are open, and the wardens are in the areas as often as possible. Responsible person: Hugh O’Neill Page 37
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Appendix 1 Page 10 Corporate Outcome No.2 – People live in safer and stronger communities Dog fouling – total number of complaints – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 4 No target FQ2 2023/24 No target 9 No target FQ3 2023/24 No target 4 No target FQ4 2023/24 No target 10 No target FQ1 2024/25 No target 8 No target This indicator for FQ1 shows the number of dog fouling complaints has decreased since the last reporting period. FQ1 Comment This quarter OLI received 8 dog fouling complaints; these were all received for the Lorn area with no complaints received for Mull. Responsible person: Tom Murphy Dog fouling – total number of complaints – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 60 No target FQ2 2023/24 No target 51 No target FQ3 2023/24 No target 46 No target FQ4 2023/24 No target 65 No target FQ1 2024/25 No target 57 No target This indicator for FQ1 shows the number of dog fouling complaints has decreased since the last reporting period. FQ1 Comment This quarter the section has received a total of 57 dog fouling complaints and only 1 fine was issued in the Kintyre area. This is quite a high number and our Warden service where possible will continue to monitor this when they can. Dog fouling fines are difficult to enforce as the Warden would actually have to witness the act and even then, the dog owner may have a medical reason as to why they are unable to pick up after their dog. However, this will not deter the Wardens and they will continue to educate people on this matter. Responsible person: Tom Murphy Page 38
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Appendix 1 Page 11 Corporate Outcome No.3 – Children and young people have the best possible start COI – Increase the percentage of our care experienced young people that have the recommended additional tracking and monitoring plans in place This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status FQ1 2023/24 100% 100% Green FQ2 2023/24 100% 100% Green FQ3 2023/24 100% 100% Green FQ4 2023/24 100% 100% Green FQ1 2024/25 100% 100% Green This indicator for FQ1 has met the target with no change in performance since the last reporting period. FQ1 Comment Each care experienced child and young person enrolled in an authority school has tracking and monitoring plans in place via our education management information system knowns as Seemis. Data collated includes attendance, exclusion, progress and attainment and wellbeing information. The Virtual Head Teacher (VHT) for Care Experienced Children and Young People (CECYP) works closely with the education data team and receives monthly reports specific to CECYP. The VHT offers both support and challenge to Designated Managers for CECYP across authority settings to ensure each young person has the correct framework of support to help them achieve success. The profile of our CECYP continues to be raised through system improvements, training opportunities, information sharing (as appropriate) leading to greater consideration of personalised support at all stages of the young person’s educational journey. We continue to develop and refine our tracking and monitoring systems to ensure data is relevant and meaningful. This happens through self-evaluation and linking with wider local authorities to ensure best practice. Next steps include developing a system to formally track and monitor CECYP who are out-with our authority schools. A data sharing agreement is currently being produced for this purpose. Responsible person: Louise Chisholm Page 39
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Appendix 1 Page 12 Corporate Outcome No.3 – Children and young people have the best possible start COI – Provide quality meals with cost margins to all pupils This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status FQ1 2023/24 +/-5.00% 5.00% Green FQ2 2023/24 +/-5:00% -7.07% Red FQ3 2023/24 +/-5.00% 4.12% Green FQ4 2023/24 +/-5.00% -3.44% Green FQ1 2024/25 +/-5.00% 0.48% Green This indicator for FQ1 is within the +/-5.00% target variance and performance has increased since the last reporting period. FQ1 Comment Work continues to monitor all schools that are out with the Food cost percentage target. B&C 8.89% H&L 0.25% MAKI -4.68% OLI 1.58% Responsible person: Christine Boyle Page 40
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Appendix 1 Page 13 Corporate Outcome No.4 – Education, skills and training maximises opportunities for all Maximise the percentage of 16-19 years olds participating in education, training or employment – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 94.00% 95.45% Green FQ2 2023/24 94.00% 97.66% Green FQ3 2023/24 94.00% 95.93% Green FQ4 2023/24 94.00% 94.43% Green FQ1 2024/25 94.00% 95.57% Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment As of 4th July 2024, the participation figure (16-19 year-olds in employment, training or education) in Oban, Lorn and the Isles was 1,101 young people, which equates to 95.57%. This is 1.57% above the target and 0.03% below the annual Argyll and Bute participation figure of 95.60%, which was released by Skills Development Scotland at the end of August 2023. The participation figure of 95.57% for FQ1 of 2024/25 is an increase of 1.14% on the participation figure for FQ4 of 2023/24. Responsible person: Jennifer Crocket Maintain the percentage of 16-19 years olds in Argyll and Bute participating in education, training or employment services – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 94.00% 93.75% Red FQ2 2023/24 94.00% 95.94% Green FQ3 2023/24 94.00% 94.37% Green FQ4 2023/24 94.00% 93.59% Red FQ1 2024/25 94.00% 94.99% Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. Page 41
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Appendix 1 Page 14 FQ1 Comment As of 4th July 2024, the participation figure (16-19 year-olds in employment, training or education) for the whole of Argyll and Bute was 4,287 young people, which equates to 94.99%. This is 0.99% above the target and 0.61% below the annual Argyll and Bute participation figure of 95.60%, which was released by Skills Development Scotland at the end of August 2023. The participation figure of 94.99% for FQ1 of 2024/25 is an increase of 1.40% on the participation figure for FQ4 of 2023/24. Responsible person: Jennifer Crocket Page 42
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Appendix 1 Page 15 Corporate Outcome No.5 – Our economy is diverse and thriving Number of affordable social sector new builds completed per annum – Oban, Lorn and the Isles Reporting Period Target Actual Status FQ1 2023/24 26 26 Green FQ2 2023/24 40 40 Green FQ3 2023/24 0 0 Green FQ4 2023/24 0 0 Green FQ1 2024/25 0 0 Green This indicator for FQ1 show the number of completions has met the target for the reporting period. FQ1 Comment There were no completions for Oban, Lorn & Isles during this period. Responsible person: Kelly Ferns Number of affordable social sector new builds completed per annum – Argyll and Bute Reporting Period Target Actual Status FQ1 2023/24 26 26 Green FQ2 2023/24 40 40 Green FQ3 2023/24 0 0 Green FQ4 2023/24 0 0 Green FQ1 2024/25 12 12 Green This indicator for FQ1 shows the number of completions has met the target for the reporting period. FQ1 Comment There were 12 units completed during this period. Dunbritton Housing Association – 12 units in Helensburgh 8 x 1 bed and 4 x 2 bed. B&C 0 MAKI 0 H&L 12 OLI 0 Responsible person: Kelly Ferns Page 43
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Appendix 1 Page 16 Corporate Outcome No.5 – Our economy is diverse and thriving Percentage of pre-planning application enquiries processed within 20 working days – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 75.0% 68.8% Red FQ2 2023/24 75.0% 80.4% Green FQ3 2023/24 75.0% 87.5% Green FQ4 2023/24 75.0% 87.5% Green FQ1 2024/25 75.0% 87.5% Green This indicator for FQ1 is above the target with no change in performance since the last reporting period. FQ1 Comment Performance across the Development Management Service continues to be impacted as it works through a backlog of casework that has accumulated through the Covid pandemic and which has been exacerbated by extended periods of operating with reduced staffing levels due to issues with recruitment to vacant posts, and the introduction of National Planning Framework 4. Whilst vacancies across the service have now largely been filled the focus of officers remains geared toward the resolution of statutory casework with the handling of pre-application enquiries afforded lower priority in caseload management. To assist with the management of reduced customer expectations the target for responding to pre-app enquiries has been temporarily extended to 6 weeks. During FQ1, 32 pre- apps were responded to within OLI. 96.9% were issued within 6 weeks. This excellent performance is indicative of the more settled position of the OLI DM team. Responsible person: Peter Bain Percentage of pre-planning application enquiries processed within 20 working days – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 75.0% 55.4% Red FQ2 2023/24 75.0% 47.5% Red FQ3 2023/24 75.0% 49.1% Red FQ4 2023/24 75.0% 55.0% Red FQ1 2024/25 75.0% 49.5% Red This indicator for FQ1 is below the target and performance has decreased since the last reporting period. Page 44
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Appendix 1 Page 17 FQ1 Comment Performance across the Development Management Service continues to be impacted as it works through a backlog of casework that has accumulated through the Covid pandemic and which has been exacerbated by extended periods of operating with reduced staffing levels due to issues with recruitment to vacant posts, and the introduction of National Planning Framework 4. Whilst vacancies across the service have now largely been filled the focus of officers remains geared toward the resolution of statutory casework with the handling of pre-application enquiries afforded lower priority in caseload management. To assist with the management of reduced customer expectations the target for responding to pre-app enquiries has been temporarily extended to 6 weeks. During FQ1, 105 pre- apps were responded to across ABC. 57.1% were issued within 6 weeks. Responsible person: Peter Bain Page 45
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Appendix 1 Page 18 Corporate Outcome No.5 – Our economy is diverse and thriving Householder planning applications – average number of weeks to determine – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 8.0 weeks 10.7 weeks Red FQ2 2023/24 8.0 weeks 11.4 weeks Red FQ3 2023/24 8.0 weeks 9.2 weeks Red FQ4 2023/24 8.0 weeks 5.2 weeks Green FQ1 2024/25 8.0 weeks 7.9 weeks Green This indicator for FQ1 has met the target however performance has decreased since the last reporting period (lower is best). FQ1 Comment This measure only relates to planning applications received for alterations to existing premises. Performance across the Development Management Service continues to be impacted as it works through a backlog of casework that has accumulated through the Covid pandemic and which has been exacerbated by extended periods of operating with reduced staffing levels due to issues with recruitment to vacant posts, and the introduction of National Planning Framework 4. Improving resource availability has allowed the focus of the DM Service to shift from the prioritisation of the most significant applications to addressing the accrued backlog of older applications. The determination of a higher-than-normal volume of older cases has a significant impact on "average time taken" performance measures as a relatively small number of older cases can skew the outcome. It is also noted that these performance measures are based on "raw data" and as such have not been adjusted to take into account delays to determination out with the control of the planning authority. FQ4 has seen the determination of 2 'legacy' applications and continued high volume of newer case work. Performance overall has improved significantly although it is noted that the determination of older applications continues to impact on the headline figure however 83% of applications determined in FQ1 were less than 6 months old; these items were determined in an average time of 9.6 weeks. Responsible person: Peter Bain Householder planning applications – average number of weeks to determine – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 8.0 weeks 21.6 weeks Red FQ2 2023/24 8.0 weeks 18.1 weeks Red FQ3 2023/24 8.0 weeks 16.8 weeks Red FQ4 2023/24 8.0 weeks 20.0 weeks Red Page 46
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Appendix 1 Page 19 Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2024/25 8.0 weeks 16.1 weeks Red This indicator for FQ1 has not met the target however performance has increased since the last reporting period (lower is best). FQ1 Comment This measure only relates to planning applications received for alterations to existing premises. Performance across the Development Management Service continues to be impacted as it works through a backlog of casework that has accumulated through the Covid pandemic and which has been exacerbated by extended periods of operating with reduced staffing levels due to issues with recruitment to vacant posts, and the introduction of National Planning Framework 4. Improving resource availability has allowed the focus of the DM Service to shift from the prioritisation of the most significant applications to addressing the accrued backlog of older applications. The determination of a higher-than-normal volume of older cases has a significant impact on "average time taken" performance measures as a relatively small number of older cases can skew the outcome. It is also noted that these performance measures are based on "raw data" and as such have not been adjusted to take into account delays to determination out with the control of the planning authority. FQ4 has seen the determination of 2 'legacy' applications and continued high volume of newer case work. Performance overall has improved significantly although it is noted that the determination of older applications continues to impact on the headline figure however 83% of applications determined in FQ1 were less than 6 months old; these items were determined in an average time of 9.6 weeks. Responsible person: Peter Bain Page 47
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Appendix 1 Page 20 Corporate Outcome No.5 – Our economy is diverse and thriving COI – Number of new homeless applicants who required temporary accommodation this period This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 32 No target FQ2 2023/24 No target 36 No target FQ3 2023/24 No target 26 No target FQ4 2023/24 No target 30 No target FQ1 2024/25 No target 26 No target This indicator for FQ1 shows the number of applicants has decreased since the last reporting period. FQ1 Comment During FQ1, the housing service provided temporary accommodation for 26 new homeless households. B&C: 10 households (1 x Private Sector Property, 6 x Serviced Accommodation, 3 x Bed & Breakfast). H&L: 0 new households. MAKI: 2 household (1 x Bed & Breakfast, 1 x Serviced Accommodation). OLI: 14 households (1 x Registered Social Landlord, 4 x Private Sector Property, 1 x Serviced Accommodation, 4 x Supported Accommodation, 4 x Bed & Breakfast). Please note: • The Registered Social Landlord and Private Rented Sector properties are leased by the Council and sub-let to homeless households as temporary accommodation. • Serviced Accommodation is available in Cowal and Helensburgh and is for single people providing an en-suite bedroom and shared kitchen facilities. • Supported accommodation is provided in Lorn by Blue Triangle Housing Association. • Accommodation may be offered outwith the HMA area that the homeless application was taken due to availability i.e. application taken in Oban and the applicant offered accommodation in Dunoon as there was no accommodation available in Oban. B&C 10 H&L 0 MAKI 2 OLI 14 Responsible person: Morven Macintyre Page 48
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Appendix 1 Page 21 Corporate Outcome No.5 – Our economy is diverse and thriving COI – Maintain the percentage of local suppliers that benefit from the awards of contracts via the procurement portal This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 20.0% 10.8% Red FQ2 2023/24 20.0% 26.5% Green FQ3 2023/24 20.0% 27.8% Green FQ4 2023/24 20.0% 14.3% Red FQ1 2024/25 20.0% 36.0% Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment FQ1 – 36.0% (an increase from previous quarter 14.3%). From the 24 contracts awarded, 11 local suppliers submitted a bid, 9 of which were successful (81.8%) with an estimated contract value of £10.1m. The Procurement, Commercial and Contract Management Team will continue to support local suppliers by providing useful information on the Council's website. Responsible person: Anne MacColl-Smith Page 49
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Appendix 1 Page 22 Corporate Outcome No.5 – Our economy is diverse and thriving COI – Increase the number of community benefits that are delivered through contracts we award locally This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status FQ1 2023/24 No target - No target FQ2 2023/24 No target 37 No target FQ3 2023/24 No target - No target FQ4 2023/24 No target 37 No target FQ1 2024/25 No target - No target This indicator is reported in FQ2 and FQ4. This indicator for FQ4 shows the number of community benefits has remained the same since the last reporting period. FQ1 Comment The next report will be due in October 2024. Responsible person: Anne MacColl-Smith Page 50
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Appendix 1 Page 23 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth Street lighting – percentage of faults repaired within 10 days – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 75% 28% Red FQ2 2023/24 75% 41% Red FQ3 2023/24 75% 50% Red FQ4 2023/24 75% 20% Red FQ1 2024/25 75% 81% Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment Given the summer months, the number of faults reported in FQ1 has reduced, allowing our electrician in this area to attend and repair the majority of faults. Responsible person: Tom Murphy The percentage of street lighting faults are completed within 10 working days – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 75% 37% Red FQ2 2023/24 75% 43% Red FQ3 2023/24 75% 46% Red FQ4 2023/24 75% 49% Red FQ1 2024/25 75% 93% Green This indicator for FQ1 is below the target however performance has increased since the last reporting period. FQ1 Comment Given the summer months, the number of faults reported in FQ1 has reduced, allowing our electricians in all areas to attend and repair the majority of faults within the timescales set out. We have now fully recruited our team of electricians. We are in the process of recruiting a Street Lighting Inspector who will oversee all areas, and assist our Team Leader on the ground. Responsible person: Tom Murphy Page 51
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Appendix 1 Page 24 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth Total number of complaints regarding waste collection – Lorn Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 8 No target FQ2 2023/24 No target 41 No target FQ3 2023/24 No target 1 No target FQ4 2023/24 No target 2 No target FQ1 2024/25 No target 7 No target This indicator for FQ1 shows the number of waste collection complaints has increased since the last reporting period. FQ1 Comment Lorn received only 7 waste collection complaints for the months of April, May and June. Very good service. Responsible person: Tom Murphy Total number of complaints regarding waste collection – Mull Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 0 No target FQ2 2023/24 No target 0 No target FQ3 2023/24 No target 1 No target FQ4 2023/24 No target 0 No target FQ1 2024/25 No target 2 No target This indicator for FQ1 shows the number of waste collection complaints has increased since the last reporting period. FQ1 Comment Only 2 waste collection complaints were received for the Isle of Mull this quarter which is very good. Responsible person: Tom Murphy Page 52
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Appendix 1 Page 25 Total number of complaints regarding waste collection – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 67 No target FQ2 2023/24 No target 101 No target FQ3 2023/24 No target 18 No target FQ4 2023/24 No target 7 No target FQ1 2024/25 No target 38 No target This indicator for FQ1 shows the number of waste collection complaints has increased since the last reporting period. FQ1 Comment A total of 38 waste collection complaints were received this month for the whole of Argyll and Bute. This is an excellent level of service given the number of properties serviced and the various waste collected. Any complaints received are acted on timeously by the administration staff and waste collection staff. Responsible person: Tom Murphy Page 53
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Appendix 1 Page 26 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth COI – Percentage of waste recycled, composted and recovered Performance is presented by Council-wide service provision. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 45.0% 47.6% Green FQ2 2023/24 45.0% 59.8% Green FQ3 2023/24 45.0% 49.0% Green FQ4 2023/24 45.0% 74.0% Green FQ1 2024/25 45.0% 68.4% Green This indicator for FQ1 is above the target however performance has decreased since the last reporting period. FQ1 Comment 68.4% recycling, composting and recovery during the quarter (40.9% recycling/composting plus 27.5% recovery). Figure is high mainly due to significant recovery from Helensburgh and Lomond’s general waste which now all goes for refuse derived fuel (RDF)/energy from waste (EFW) instead of being landfilled. Responsible person: John Blake Renewi (formerly Shanks) – Percentage of waste recycled, composted and recovered Performance is presented by Council-wide service provision. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 53.0% No target FQ2 2023/24 No target 68.7% No target FQ3 2023/24 No target 55.3% No target FQ4 2023/24 No target 66.5% No target FQ1 2024/25 No target 56.2% No target This indicator for FQ1 shows the percentage of waste recycled has decreased since the last reporting period. Page 54
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Appendix 1 Page 27 FQ1 Comment 56.2% recycling, composting and recovery during the quarter (40.2% recycling/composting plus 16% recovery). Recovery levels back to normal in this quarter after previous time limited trial by Renewi ended whereby during the trial some general waste from their sites was sent for energy from waste (EFW). Responsible person: John Blake Islands – Percentage of waste recycled, composted and recovered Performance is presented by Council-wide service provision. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 39.2% No target FQ2 2023/24 No target 35.6% No target FQ3 2023/24 No target 34.2% No target FQ4 2023/24 No target 41.5% No target FQ1 2024/25 No target 45.8% No target This indicator for FQ1 shows the percentage of waste recycled has increased since the last reporting period. FQ1 Comment 45.8% recycling, composting and recovery during the quarter (32.8% recycling/composting plus 13% recovery). Increase is due to more recovery because Tiree/Coll general waste goes to same contractor as Helensburgh and Lomond. The Tiree/Coll general waste therefore is no longer landfilled and instead goes for refuse derived fuel (RDF)/energy from waste (EFW), which is classed as recovery. Responsible person: John Blake H&L – Percentage of waste recycled, composted and recovered Performance is presented by Council-wide service provision. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 40.1% No target FQ2 2023/24 No target 41.6% No target FQ3 2023/24 No target 41.5% No target FQ4 2023/24 No target 100.0% No target Page 55
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Appendix 1 Page 28 Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2024/25 No target 100.0% No target This indicator for FQ1 shows the percentage of waste recycled has remained the same since the last reporting period. FQ1 Comment 100% recycling, composting and recovery during the quarter (44.9% recycling/composting plus 55.1% recovery). Figure is high mainly due to significant recovery from Helensburgh and Lomond’s general waste which now all goes for refuse derived fuel (RDF)/energy from waste (EFW) instead of being landfilled. Recycling and composting was also higher than similar quarter in FQ1 last year mainly due to increased wood recycling and green garden waste composting from these segregated waste streams via the Blackhill Recycling and Civic Amenity Site (Helensburgh). Responsible person: John Blake Page 56
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Appendix 1 Page 29 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth COI – The number of tonnes of waste sent to landfill This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 5,850 5,075 Green FQ2 2023/24 5,550 5,510 Green FQ3 2023/24 5,100 4,253 Green FQ4 2023/24 5,000 2,567 Green FQ1 2024/25 5,850 3,200 Green This indicator for FQ1 is below the target (lowest is best). FQ1 Comment Biodegradable municipal waste to landfill figure is well within target mainly due to significant recovery from Helensburgh and Lomond’s general waste which now all goes for refuse derived fuel (RDF)/energy from waste (EFW) instead of being landfilled. New waste disposal contractors have been appointed to deal with the general waste from the Helensburgh and Lomond area following the closure of Barr Environmental operations. Responsible person: John Blake Page 57
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Appendix 1 Page 30 Corporate Outcome No.6 – We have infrastructure that supports sustainable growth LEAMS (Local Environment Audit and Management System) – Lorn (Monthly data combined to show quarterly average) Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 73 87 Green FQ2 2023/24 73 87 Green FQ3 2023/24 73 86 Green FQ4 2023/24 73 85 Green FQ1 2024/25 73 89 Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment Lorn's street cleanliness figure is high again this quarter, April 91, May 87 and June 89. Responsible person: Tom Murphy LEAMS (Local Environment Audit and Management System) – Mull (Monthly data combined to show quarterly average) Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 73 95 Green FQ2 2023/24 73 95 Green FQ3 2023/24 73 93 Green FQ4 2023/24 73 93 Green FQ1 2024/25 73 95 Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment The Isle of Mull is showing the highest figure of street cleanliness this quarter, April 96, May 93 and June 95, this is an excellent level of service. Responsible person: Tom Murphy Page 58
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Appendix 1 Page 31 LEAMS (Local Environment Audit and Management System) – Argyll and Bute (Monthly data combined to show quarterly average) Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 73 84 Green FQ2 2023/24 73 83 Green FQ3 2023/24 73 85 Green FQ4 2023/24 73 83 Green FQ1 2024/25 73 84 Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment All areas in Argyll and Bute have again this quarter well exceeded the target LEAMS figure, showing a very good level of street cleanliness. Responsible person: Tom Murphy Page 59
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Appendix 1 Page 32 Making It Happen Teacher sickness absence – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 1.79 days No target FQ2 2023/24 No target 0.53 days No target FQ3 2023/24 No target 2.04 days No target FQ4 2023/24 No target 2.75 days No target FQ1 2024/25 No target 2.11 days No target This indicator for FQ1 shows the number of sickness absence days has decreased since the last reporting period. FQ1 Comment There has been an increase of 0.32 days on the same quarter last year. There has been a decrease of 0.64 days on FQ4. Most work days lost have been due to Mental Health related reasons. Responsible person: Wendy Brownlie Teacher sickness absence – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 2.15 days No target FQ2 2023/24 No target 1.25 days No target FQ3 2023/24 No target 2.82 days No target FQ4 2023/24 No target 2.82 days No target FQ1 2024/25 No target 2.14 days No target This indicator for FQ1 shows the number of sickness absence days has decreased since the last reporting period. FQ1 Comment Work days lost has remained almost the same as the same quarter last year. It has decreased by 0.68 days on the same quarter last year. Most work days have been lost due to Mental Health related absence reasons. Responsible person: Jennifer Crocket (B&C and MAK) and Wendy Brownlie (H&L and OLI) Page 60
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Appendix 1 Page 33 Making It Happen LGE staff (non-teacher) sickness absence – Oban, Lorn and the Isles Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 3.63 days No target FQ2 2023/24 No target 3.69 days No target FQ3 2023/24 No target 4.62 days No target FQ4 2023/24 No target 4.76 days No target FQ1 2024/25 No target 4.19 days No target This indicator for FQ1 shows the number of sickness absence days has decreased since the last reporting period. FQ1 Comment There has been an increase of 0.56 days on the same quarter last year. There has been a decrease of 0.57 days on the last quarter. Most work days lost have been due to Mental Health related reasons. Responsible person: Carolyn Cairns LGE staff (non-teacher) sickness absence – Argyll and Bute Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 No target 3.53 days No target FQ2 2023/24 No target 3.18 days No target FQ3 2023/24 No target 3.73 days No target FQ4 2023/24 No target 4.12 days No target FQ1 2024/25 No target 3.85 days No target This indicator for FQ1 shows the number of sickness absence days has decreased since the last reporting period. FQ1 Comment There has been an increase of 0.32 days absence on the same quarter last year. There has been a decrease of 0.27 days on the last quarter. Most work days lost have been due to Mental Health related reasons. Responsible person: Carolyn Cairns Page 61
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Appendix 1 Page 34 Making It Happen COI – Increase the percentage of all self-service automated contacts This indicator is a Corporate Outcome Indicator that is reported quarterly. The performance presented is Council-wide only. Reporting Period Target Actual Status Trend of ‘Actual’ over the period FQ1 2023/24 70.0% 80.7% Green FQ2 2023/24 70.0% 72.1% Green FQ3 2023/24 70.0% 72.7% Green FQ4 2023/24 70.0% 70.1% Green FQ1 2024/25 70.0% 71.6% Green This indicator for FQ1 is above the target and performance has increased since the last reporting period. FQ1 Comment In FQ1 there was 41,574 transactions dealt with by Customer Service Agents (28.4%) and 105,051 automated or self-service transactions (71.6%) so the 70.0% target was exceeded. Responsible person: Robert Miller Page 62
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28 GEM Case Studies Vol.32 2024 Kathleen O’Neill The Culture, Heritage and Arts Assembly, Argyll and Isles (CHARTS), in partnership with Argyll and Bute Council Community Summary The Argyll Collection, Reconnected, explores the cultural significance of a collection of artworks, built from an idea first conceived over 60 years ago. Believed to be unique in the UK for its forward-thinking concept and transient composition, this moveable collection is located throughout Scotland’s second largest region, currently in 13 schools and 2 libraries, including four islands and mainland Argyll. Background Enabled by the former local authority, Naomi Mitchison, well known Scottish artist, author and Argyll resident and Jim Tyre, Council Arts Advisor, created the collection in the 1960s to a total of 179 pieces, paintings, ceramics, textiles and sculptures. Astutely sourcing works from artists Reviewing a Museum Without Walls – The Argyll Collection, Reconnected in Scotland and Uganda, they made contemporary art accessible to pupils attending Argylls rural primary and secondary schools. Creating the collection as a tool for learning, they were authorised to spend up to £100 per single purchase. “Argyll school children have very little chance of visiting art galleries. Even if there is an art exhibition in the few centres of population, only those who live close are likely to see it.” Naomi Mitchison Challenge The collection now contains what is believed to be amongst the best collection of African art in Europe and includes some of Scotland’s best-known artists. Therefore, the Reconnected challenge was always multi-fold, to know how best the collection could be profiled and utilised, while still meeting its original purpose as a tool for educational progression. Approach To address challenges, the culture- support charity CHARTS appointed both a Reconnected project and research manager to simultaneously ascertain both the current and former educational and social life of the artworks. Intended outcomes Aims included to raise the profile of the collection in schools across subject areas, in community contexts, and nationally in the context of museums, galleries and heritage. Intended outputs Intended outputs included to create exhibitions, case studies, assess protection needs and build evidence to enable future resource. Obstacles and issues Essential external funding for infrastructure support ceased for the collection in 1990 and therefore Reconnected became the much- needed catalyst from the outset to inform new collection systems and management processes. Relationship building with schools and others was also a critical project component, as staff sought to understand any ongoing use of the artworks across the curriculum and otherwise. Locating a trail of archival information GM171 Gem Case Studies 32_AW.indd 28GM171 Gem Case Studies 32_AW.indd 28 25/04/2024 10:1225/04/2024 10:12 Page 63 Agenda Item 6
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29 GEM Case Studies Vol.32 2024 dispersed nationally, became vital for future-proofing the collection. Collectively this placed additional demands on staff scheduling, compounded by travelling across mainland and islands with poor roads, limited ferries and train services. Actual outcomes Outcomes have included a new inventory with priority to arrange central storage for works identified as at risk and to offer CPD and online toolkits for teaching staff keen to uptake all the project ‘re-offers’. Global audiences are now possible by the recent merger of the digital springboard Smartify, enabled by support from Highlands and Islands Enterprise Xpo North initiative, including content development support. Exhibitions are being curated and academic partners are now working with Reconnected to create higher education and in- school learning opportunities. The project was presented at the Scottish Association of Art History fortieth anniversary conference in March 2024. Actual outputs As an organisation with co-working at the heart of its operational structure CHARTS has enabled its international staff to collaborate on development by visiting Uganda, ‘re-connecting’ with related people, institutions, and place, regenerating the life of the African pieces in the collection. New economic and educational relationships have been built to contribute to exhibitions and presentations and this has included an exhibition research traineeship supported by the National Lottery Heritage Fund, also assisting to build youth engagement beyond school walls. Lessons learned Since the inception of the Argyll Collection, cultural-economic and educational circumstances have vastly changed nationwide, leading to the local authority seeking CHARTS support to protect this key asset. Initial partnership quickly revealed far greater potential for Reconnected and demanded more time than anticipated for foundational work. Reconnected has been vastly assisted with generous in-kind support of St Andrews University’s Find out more CHARTS – The Argyll Collection, Reconnected, Showcase chartsargyllandisles.org/project- showcase/the-argyll-collection- reconnected Argyll and Bute Council – The Argyll Collection www.argyll-bute.gov.uk/ argyllcollection/about St Andrews – African Collection st-andrews.ac.uk/art-history/ research/impact/modern-african- art-in-the-argyll-collection Contact: Rosalyn McKenna, Project Manager Rosalyn@ chartsargyllandisles.org Kirsty McNab, Research Manager Kirsty@chartsargyllandisles.org Kathleen O’Neill, CHARTS Director Kathleen@ chartsargyllandisles.org CHARTS will continue to develop paid training opportunities focused on the Argyll Collection, mindful to maintain the original concept that the collection be ‘owned and of value’ to young Argyll residents. School of History (Dr Kate Cowcher) and Glasgow University (museums and conservation). We now better understand how a complex range of stakeholders can be positioned for ongoing development and consider this essential to fully realise the significance of this outstanding collection. Next steps Next steps include local area discussions with young people and new stakeholders to help inform a codesigned development strategy between CHARTS and the local authority. This will assist to enable future benefits with cross-curricular outcomes and attract resource for ongoing development in both cash and kind. CHARTS will continue to develop paid training opportunities focused on the Argyll Collection, mindful to maintain the original concept that the collection be ‘owned and of value’ to young Argyll residents. International development will also include Makerere University, in Kampala, fostering opportunities for refreshed interpretation of African works and exchange projects for Argylls artists. GM171 Gem Case Studies 32_AW.indd 29GM171 Gem Case Studies 32_AW.indd 29 25/04/2024 10:1225/04/2024 10:12 Page 64
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OBAN, LORNE & ISLES ARGYLL & BUTE COUNCIL AREA COMMITTEE SUMMARY REPORT August 2024 CULTURE, HERITAGE AND ARTS ASSEMBLY, ARGYLL AND ISLES (CHARTS) 2023-2024. ‘To raise our profile as a centre for cultural activity and vibrant and sustainable creative sector’ Argyll & Bute Council Economic Strategy 2019-2023 For details see Annual Review 2023- 2024 Page 65
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This report highlights CHARTS work including impact and key projects: We support Argyll and Bute’s culture, heritage and arts sector under 4 strategic areas, Achieve, Connect, Promote, Sustain: • Key project supporters 2023-2024, include the National Lottery Heritage Fund, Creative Scotland, the Art Fund, Bòrd na Gàidhlig, Museums and Galleries Scotland and the Scottish Government (islands) • National collaborators include the School of Innovation and Technology at the Glasgow School of Art, University of St Andrews, University of Glasgow • Key regional partners include Live Argyll, the Argyll and Bute Tourism Cooperative and the Argyll and Bute Museum and Heritage Forum • We support 680 professional members, including individuals, cultural organisations and venues PHOTO CREDITS; Argyll Collection at Mount Stuart 23 (top) , Coastal Culture, Islands Project, Screen Argyll, Tiree 23 Page 66
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Local impact 23/24 to date • Reflect, Remembering Together –community projects create places of memory across 4 Argyll locations as part of a national post-covid memorial programme (November 23- August 24). This included Nina Pope, Mull based artist working in partnership within the Aros Park Walled Garden, with community participation including a group of artists based on the island. See film link enclosed: Our Community Reflects Day (August 24), including participants across the 4 Reflect Argyll locations. Funder, The Scottish Government, partners, Greenspace Scotland, Argyll and Bute Council. • Visual Artists and Craft Makers Awards (VACMA) – 7 VACMA awards were distributed throughout Argyll and Bute. This included 1 artist based in Iona receiving a professional development award. Funders, Creative Scotland and Argyll and Bute Council. • Islands Support projects, funded by the Scottish Government and Creative Scotland included participation by island resident artists in business mentoring and international development projects. CHARTS supported artists living in Mull and the Isle of Seil to develop their work in Japan, Sweden and the USA,. • An Oban based artist was also supported to develop new work in Ireland resulting in an exhibition tour. Please see Annual Review Case Study for more details of international work. • See also Coastal Culture, Islands Residencies, Heritage & Museums Youth Training & St Columba/Colmcille Exhibition Tour information to follow: Page 67
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Coastal Culture, Islands Achievements 23-24 • 3 projects delivered to engage communities in socially imaginative ways, strengthening connections: • Expressing an Island, Luing and Slate Islands – Scottish Centre for Geopetics and local artists exploring visual art and language • Between the Tides, Tiree – Screen Argyll and local artists exploring climate change • Fearna/ Alder, Gaelic language and culture exploration, Isle of Mull – artists Rhona Dougal, Alice Stillman and Dr Alasdair Whyte • Between July 2023 – Jan 2024 nearly 500 people took part • 10 local venues were supported • 19 paid opportunities for artists • Funder Creative Scotland - £97k Page 68
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Coastal Culture, Islands Screen Argyll, Tiree (top left; bottom right) Scottish Centre for Geopoetics Slate Islands (top right) Fearna (Gaelic for Alder), Mull (bottom left) Page 69
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Argyll Aspires Heritage & Museums Youth Training & Routes to Employability Dunollie Museum, Shannen Calderwood (below) – Oban, Lorne & Isles Area Funder – National Heritage Lottery Fund, supported by the Gannochy Trust; £94k, 3 apprenticeships across Argyll • 12 month paid Apprenticeship in Museums and Galleries Practice, created at Dunollie Museum (2023-2024) • 353 people benefited from guided tours delivered by the apprentice • 18,878 people visitors benefited from apprentice’s research and care of the collection • Blog posts for visitors written by apprentice, 494, out of a total of 869 created by others ; the apprentice had the top performing blog with 328 public views • Professional Youth-Peer Networks created, bringing together apprentices at Dunollie Museum, Campbelltown Museum and the Argyll Papers, Inveraray. • Collaboration with Developing Young Workforce led to films for national Creative Careers Week • 3 new jobs created – all young people CHARTS and partners trained, were offered jobs by the host venues at the end of the project See Argyll Aspires Evaluation Report at the CHARTS website: https://www.chartsargyllandisles.org/media/7335/ar gyll-aspires-report.pdf Page 70
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“This has filled a huge void on our team, bringing curatorial skills and enthusiasm. I don’t know how we would have done it any other way... I’m really proud of Shannen (and it’s) really exciting for Argyll” Emma Sutcliffe Dunollie Castle & Museum General Manager “Itwasallfantastic,butourhighlight wasdefinitely thetourwith Shannen. She was fun, enthusiastic and very knowledgeable. She made us love the place even more than we already did.” Tour participant, Summer 2023 - about Shannen Calderwood Dunollie Museum Apprentice 2023-2024 Page 71
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Key Regional Support ST COLUMBA/ COLMCILLE EXHIBITION Five Venue Tour 23-24 Campbeltown Museum Islay Gaelic Centre Kilmartin Museum Rockfield Centre, Oban Iona Community Hall Page 72
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Colmcille Tour Achievements 2023-2024 400+ attendees at launch events 6,000+ people viewed the exhibition 15 musicians employed from Argyll and Ireland 4 artists employed to lead workshops 1 young person event management experience 4 photographers employed 4 young musician performers employed 1 Gaelic Cultural officer supporting launch events 1 co-ordinator employed, managing the tour 4 local caterers employed for launch events Local accommodation providers utilised • New partnership with Donegal Museum, enabled through matched funding between Scotland and Ireland • Tour concluding in Iona on the Feast Day of St Columba, included 5 venues including Islay Gaelic Centre (4280 visitors) and Kilmartin Museum event (454 visitors) • Campbeltown Museum year-long tour launch (1021 visitors) Page 73
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Key Regional Support THE ARGYLL COLLECTION, RECONNECTED 23-24 • New CHARTS partnership with Argyll and Bute Council, Education • £50k fundraised from the Art Fund (UK) to review cultural value and build awareness of the Argyll Collection • Youth training, regional school and community activities also supported by the National Lottery Heritage Fund and Gannochy Trust • Collection inventory and condition check - 179 council owned art works in every school and library • Collaborators include, University of Andrews, University of Glasgow, Makerere University, Kampala Page 74
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Key Regional Support GAELIC LANGUAGE & CULTURE HIGHLIGHTS • Gaelic Culture Strategy under development; region- wide consultation events took place including at the Rockfield Centre, Oban. • Gaelic Culture Officer, reports to the Gaelic Policy Lead Group, Argyll and Bute Council. Funder Bòrd na Gàidhlig. • Gaelic Culture Officer supports development and delivery of the Argyll Gaelic Gathering working in collaboration with the Council. • Projects include building relationships between Argyll and Ireland – CHARTS commended by Bòrd na Gàidhlig • Match project funding developed for Colmcille Exhibition Tour from Bòrd na Gàidhlig and Foras na Gaeilge in Ireland • PHOTO CREDITS: (Top) Gaelic environment event, Isle of Mull ,Coastal Cultures project; Gaelic strategy consultation Page 75
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Our Impact 2023-2024 Argyll and Bute Council funding of £75k (23-24) enabled CHARTS to generate a total of £371,825, to support cultural development. Impacts included: • 67,700 views to the CHARTS website • 25 media features – regional and national press & tv • 33 opportunities created to work in Argyll • 5 paid apprenticeships/traineeships delivered for young people • 11 countries and 4 continents hosted international work by Argyll’s artists • 24 arts and heritage commissions created • New Gaelic connections made between Argyll and Ireland • New Argyll Collection connections made: Working with Makerere University, Uganda, regarding African art in the collection Profiling the collection via the world leading Smartify App Page 76
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CHARTS grows local opportunity, creating work in partnership with others regionally and nationally to support and raise the profile of the cultural sector in Argyll and Bute. Argyll and Bute Council funding of £75k (24-25) despite inflation, enables CHARTS to continue its valuable work for education, employment, social and economic development. This currently includes CHARTS management and research of the Council-owned Argyll Collection, further to the Council’s additional request for support and new investment secured by CHARTS from the Art Fund (£50k -2023/4),to enable first stage review of the collection’s cultural significance; educational, economic and social values. This project has resulted in wide-ranging interest in this heritage asset created by the Council in the1960s and has built its profile regionally, nationally and internationally. As the Art Fund’s support for this first phase review is due to end in Autumn 2024, this means that additional funds will be required for continued Argyll Collection development facilitated by CHARTS in partnership with the Council. Since 2020 CHARTS has fundraised more than £1.4m in total - including and due to annual Council investment (2020-25). Our work brings significant return. For further information, contact CHARTS Board Seymour Adams Seymour@chartsargyllandisles.org https://www.chartsargyllandisles.org CHARTS is a SCIO registered in Scotland SC049113 Page 77
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ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE ROADS AND INFRASTRUCTURE 11 SEPTEMBER 2024 SERVICES ROADS AND INFRASTRUCTURE SERVICES UPDATE 1.0 INTRODUCTION 1.1 A Roads and Infrastructure standing report was a fixture on Area Committee agendas throughout the life of the last Council. In the first two rounds of Area Committee meetings in the new Council feedback was sought on the value of these updates, and their format and frequency. Generally Members felt having a standard item was beneficial and it was acknowledged that the Roads and Infrastructure weekly briefings issued to all members each Friday afternoon provide for the main sources of live information on current activities. On top of these briefings there is a bank of resources on the new Member Zone system which include the weekly briefings, subject specific briefings, ad hoc short briefings on issues, relevant previous committee reports, operational service procedures, legislation and Council policies. 1.2 In the last Council the purpose of these reports was to provide an update on service activities but since weekly briefings these have largely superseded the original stated purpose of these reports. 1.3 On the basis of the above this new format has been agreed through the December 2022 round of area committees for this standing item. This format removes duplication for Officers and rather links to existing published information, with additional updates only in the body of the reports if these are specifically requested/noted from previous meetings. The report remains as a standing item and continues to provide the opportunity for Officer engagement at the committee meetings. 2.0 RECOMMENDATIONS It is recommended that the Area Committee: 2.1 Note and consider the contents of this report. 3.0 DETAIL 3.1 Roads and Infrastructure Services provides Members with weekly briefings on topical service activities which are all available here. Page 79 Agenda Item 7
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3.2 As part of the resources on the new Member Zone system there are various key documents available in an online library here. 3.3 There are also additional online resources covering the streetlighting, footway, surface dressing and roads reconstruction programmes available on the website here. 4.0 CONCLUSION 4.1 This report provides links to existing published information on service activities and provides for the opportunity for officer attendance and engagement at committee meetings. 5.0 IMPLICATIONS 5.1 Policy – Roads and Infrastructure work to a number of policies across the range of service areas. 5.2 Financial – revenue and capital budgets are in place to deliver projects and cyclic work. 5.3 Legal – Roads and Infrastructure Services work to a number of different pieces of legislation such as the Roads Scotland Act 194 and the Environmental Protection Act 1990. 5.4 HR – none known. 5.5 Fairer Scotland Duty: 5.5.1 Equalities - protected characteristics – where appropriate EqSEIAs will be carried out to identify any implications. 5.5.2 Socio-economic Duty – where appropriate EqSEIAs will be carried out to identify any implications. 5.5.3 Islands – where appropriate Island impacts assessments will be carried out to identify any implications. 5.6. Climate Change – due regard will be given to climate change with a view to minimising any climate change impact and these will be considered as and when they arise. 5.7 Risk – risk managed through toolbox talks, safety briefings and where appropriate risk registers – all of the above are monitored through the RIS leadership and management teams. 5.8 Customer Service – none known. Page 80
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5.9 The Rights of the Child (UNCRC) – none known. Executive Director with responsibility for Roads and Infrastructure Services, Kirsty Flanagan Policy Lead for Roads, Transport and Amenity Services, Councillor John Armour August 2024 For further information contact: Jim Smith, Head of Roads and Infrastructure Services or Mark Calder, Project Manager Page 81
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ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE ROADS AND INFRASTRUCTURE SERVICES SEPTEMBER 2024 RECYCLING AND RECOVERY PERFORMANCE 1.0 EXECUTIVE SUMMARY 1.1 Argyll and Bute Council is both a waste collection and waste disposal authority. 1.2 Waste disposal is dealt with by 3 separate models across the council as follows: • Island sites e.g. on Mull and Islay where landfill sites are operated directly by the council; • Helensburgh and Lomond area where waste is disposed of at sites outside of Argyll and Bute; • A 25 year (2001 – 2026) Waste PPP contract which covers the rest of Argyll and Bute. 1.3 Waste figures for all four administrative areas have been summarised within this report. Due to the way the reporting is carried out it is not possible to accurately break down the information on an area by area basis for all data. 1.4 National policy decisions, guidance and regulations e.g. relating to the Biodegradable Municipal Waste landfill ban will have a significant impact on future recycling, composting and recovery performance. 1.5 It is recommended that Members note and give consideration to the details as outlined in this report and the national policy drivers that will likely impact over the coming years. Page 83 Agenda Item 8
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ARGYLL AND BUTE COUNCIL MID ARGYLL KINTYRE AND ISLANDS AREA COMMITTEE ROADS AND INFRASTRUCTURE SERVICES SEPTEMBER 2024 RECYCLING AND RECOVERY PERFORMANCE 2.0 INTRODUCTION 2.1 Argyll and Bute Council is both a waste collection and waste disposal authority. Recycling, composting and recovery (i.e. other landfill diversion) statistics are reported quarterly within the council’s performance management system. Statutory returns to SEPA e.g. licensed site tonnage, landfill tax and waste data flow vary from quarterly to annual. 2.2 This report provides details on the council’s recycling and landfill diversion performance along with national policy, targets and regulations which are likely to impact on future performance. 3.0 RECOMMENDATIONS 3.1 It is recommended that Members note and give consideration to the details as outlined in this report and the national policy drivers that will likely impact over the coming years. 4.0 DETAILS 4.1 The Council’s waste strategy was approved by the Environment, Development and Infrastructure Committee in September 2019. Whilst this strategy will emerge in line with government guidance, regulation legislation, and contractual requirements the Strategy is predicated on the model shown below in Figure 1. Page 84
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Figure 1 4.2 Argyll and Bute Council operates a performance management system. Quarterly recycling/composting, recovery and landfill percentages are included and split between the Islands waste disposal sites, Waste Management PPP and Helensburgh/Lomond areas. These details include: • percentage of waste recycled and composted; • percentage of waste recovered e.g. other landfill diversion; • combined percentage of waste recycled, composted and recovered; • percentage of waste to landfill; • tonnes of biodegradable municipal waste to landfill. Percentages Summary of Landfill, Recycling, Composting and Recovery 2022 and 2023 2022 2023 Argyll & Bute wide % of waste recycled, composted and recovered 51.8% 53.0% % waste recycled and composted 37.6% 43.3% % waste recovered 14.2% 9.7% % waste landfilled 48.2% 47.0% Tonnes of municipal waste to landfill 28,265 30,872 Page 85
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Waste PPP % of waste recycled, composted and recovered 57.6% 61.2% % waste recycled and composted 36.3% 46.0% % waste recovered 21.3% 15.2% % waste landfilled 42.4% 38.8% Helensburgh & Lomond % of waste recycled, composted and recovered 44.7% 39.5% % waste recycled and composted 40.6% 39.3% % waste recovered 4.2% 0.2% % waste landfilled 55.3% 60.5% Islands % of waste recycled, composted and recovered 37.3% 36.3% % waste recycled and composted 36.7% 36.3% % waste recovered 0.6% 0 % % waste landfilled 62.7% 63.7% 4.3 Some points to note are as follows: • There was an overall improvement in recycling performance in 2023 which was mainly due to an increase in green garden waste, soils and rubble tonnages recycled by Renewi from the PPP area. • There was a drop in recovery performance in 2023 compared to 2022. This was in part due to an energy from waste trial carried out by Renewi in the PPP area in 2022, whereby Renewi sent circa 1,500 tonnes of general mixed residual general waste to an energy from waste (EFW) plant in the central belt. A similar but smaller trial was carried out by Renewi in 2023, whereby a reduced amount of circa 700 tonnes of residual general waste was sent to EFW during the year. • The drop in recovery performance was also due to a reduction in recovery from the Helensburgh and Lomond area. Following The Scottish Government introduction of a Landfill Tax Abatement Order legislation in 2022, Barr Environmental decided to discontinue their waste treatment plant from July 2022 and landfill all residual general waste at their Auchencarroch landfill site near Alexandria. With no recycling or recovery occurring from the mixed general waste at the Barr site from July 2022 onwards, this had a Page 86
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negative impact on overall recycling and recovery rates from the Helensburgh and Lomond area. The negative impact affected 6 months of figures in 2022 and the full year in 2023.This also had a minor impact on the Islands waste recovery rate which fell from 0.6% in 2022 to 0% in 2023 as the Tiree/Coll general waste was transferred to the mainland and disposed of at the Auchencarroch site. • The overall combined recycled, composted and recovery rate however increased from 51.8% in 2022 to 53% in 2023. This is mainly due to the increased recycling in the PPP area described in the first bullet point above. • The recovery in the Waste PPP area is carried out by Renewi mainly through residual waste mechanical biological treatment plants based at their waste facilities near Oban, Dunoon and Lochgilphead. In 2022 and 2023 Renewi also sent some residual general waste to an energy from waste (EFW) plant in the central belt. Waste sent for energy from waste is also classed as recovery. • The recovery in the Helensburgh and Lomond area was carried out by Barr Environmental at their Auchencarroch waste facility, near Alexandria. As described, Barr ceased operation of their mixed residual waste treatment plant following The Scottish Government Landfill Tax Abatement Order which was introduced from July 2022. Since July 2022 until the end of 2023, Barr landfilled all mixed general waste at their Auchencarroch Landfill Site. In January 2024, Barr Environmental closed the Auchencarroch landfill site and ceased operations completely at the end of March 2024. Since January 2024, Helensburgh and Lomond’s general waste has been going for refuse derived fuel (RDF)/energy from waste which will see a significant increase in recovery tonnages for 2024. • Cardboard is consistently now the most prominent recycling material in the blue recycling bin (previously paper which was the highest proportion pre- pandemic). The increase in the cardboard proportion in recent years is likely due to more on-line purchasing while newspapers are not as widely purchased in hard copy compared to previous years. • The overall percentage waste to landfill in 2023 (47.0%) was a lower percentage than 2022 (48.2%) due to the increased recycling levels in the PPP area relating mainly to green garden waste ,soils and rubble. • The tonnage of municipal waste to landfill, however in 2023 (i.e. 30,872 tonnes) was more than in 2022 (i.e.28,365 tonnes).This was mainly due to the Renewi energy from waste trial being smaller in 2023 than in 2022, plus Barr Environmental landfilled all general waste in 2023 following the cessation of their waste treatment plant from July 2022. • Recycling and composting is mainly from recycling collections to households and businesses, bring sites and segregated wastes from recycling/civic amenity sites. Recovery is predominantly moisture/process loss and compost like output from mixed waste treatment plants operated by Renewi. Page 87
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In addition there was also some recovery from a Renewi energy from waste trial where some residual general waste was sent to an energy from waste plant in the central belt. • SEPA published annual recycling, recovery and landfill data for local authorities focuses mainly on recycling/composting from household waste and less on recovery in line with the waste hierarchy. Landfill Ban 4.4 The Waste (Scotland) Regulations were introduced by the Scottish Government in 2012 and included a landfill ban of biodegradable waste from 2021. 4.5 The landfill ban planned for 2021 was subsequently delayed by The Scottish Government until the end of 2025. This delay was welcomed by the Council and provided more time for alternative solutions and funding to be sought. An update report on the Waste PPP/Landfill Ban was included in the June 2024 Environment, Development and Infrastructure Committee plus additional Scottish Government funding of £1.5 million towards compliance in the PPP contract area was announced in July this year. Deposit Return Scheme (DRS) 4.6 The UK Government had indicated a planned start date of October 2025 for a UK wide deposit return scheme, however this has since been delayed until 2027. 4.7 A UK wide DRS scheme may result in an overall increase in recycling including other environmental benefits e.g. current non-recyclers may use the scheme plus there should be less littering of such items. The scheme may however, see a slight reduction in Council recycling performance if plastic drinks bottles and cans are no longer handled by Council recycling collections albeit they should still be recycled in future via the UK wide DRS scheme. Scottish Government Circular Economy Bill 4.8 During June 2024, The Scottish Government published details of its Circular Economy Bill. Further details on these Scottish Government proposals and Bill have been and will be reported at future ED&I Committees as they progress. Some of the main proposals which relate to local authorities recycling are as follows: • A Duty of Care on households regarding their waste and recycling with new powers given to local authorities for the issuing of fixed penalties to enforce this. • Local Authorities will be required to comply with a statutory code of practice on recycling. • The Scottish Government will have the powers to set mandatory recycling targets on Local Authorities from 2030 onwards. Page 88
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5.0 CONCLUSION 5.1 In concluding this report, steady progress was made on overall recycling and composting performance during 2023. Recovery performance however decreased which resulted in increased tonnages to landfill in 2023. Landfill should be reduced in 2024 as the Barr Environmental Auchencarroch landfill site (near Alexandria) closed at the end of 2023.The council now uses alternative providers for the Helensburgh and Lomond general waste which now goes mainly for recovery e.g. refuse derived fuel/energy from waste. National Policy drivers such as the ban on municipal waste to landfill, the deposit return scheme and the circular economy bill will have significant implications for future recycling, composting and recovery performance. 6.0 IMPLICATIONS 6.1 Policy National policies and regulations will likely impact on future recycling, composting and recovery performance. The council’s policy is to reduce landfill. 6.2 Financial The end of 2025 ban on biodegradable waste to landfill will have financial implications. An update report was included in the June 2024 Environment, Development and Infrastructure Committee. 6.3 Legal The landfill ban is a legal requirement under the Waste (Scotland) Regulations 2012. Other legal requirements may likely result following The Scottish Government Circular Economy Bill e.g. statutory code of practice for recycling. 6.4 HR None known. 6.5 Fairer Scotland Duty: 6.5.1 Equalities – protected characteristics None known. 6.5.2 Socio-economic Duty None known. 6.5.3 Islands The landfill ban will require increased transport of waste off the islands of Mull and Islay from the Glengorm (Mull) and Gartbreck (Islay) waste and recycling facilities. Page 89
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6.6 Climate Change The landfill ban will significantly reduce methane emissions from landfill sites however there will be additional transport related emissions with waste having to travel longer distances for treatment/disposal. 6.7 Risk Risks to the council on the landfill ban and any other future statutory requirements are mainly financial. A future UK wide deposit return scheme for plastic drinks containers and cans will hopefully have an overall environmental benefit, although it may impact on council recycling rates. 6.8 Customer Services None at present. 6.9 The Rights of the Child (UNCRC) None known Executive Director with Responsibility for Roads and Infrastructure Services: Kirsty Flanagan Policy Lead: Councilor John Armour For further information contact: John Blake – Fleet, Waste & Transport Manager Page 90
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ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE ROADS AND INFRASTRUCTURE 14 SEPTEMBER 2024 SERVICES OBAN FLOODING UPDATE 1.0 INTRODUCTION 1.1 A recent report providing an update on Oban flooding issues was considered by the Environment, Development and Infrastructure Committee in June 2024. 1.2 The report considered short, medium and long term measures to help to mitigate flooding. 2.0 RECOMMENDATIONS 2.1 It is recommended that the Oban, Lorn and the Isles Committee consider and note the report provided to the Environment, Development and Infrastructure Committee. 3.0 DETAIL 3.1 At the meeting of the Environment, Development and Infrastructure Committee held on 20 June 2024, the Committee gave consideration to a report proposing that all funding opportunities be explored including lobbying the Scottish Government to seek to secure funding to implement flood prevention works in Oban, as well as exploring any additional funding opportunities. The report detailed a number of short, medium and long term actions and works that had been identified to mitigate flooding. Decision The Environment, Development and Infrastructure Committee – 1. noted the content of the submitted report; and 2. endorsed the proposals by officers to lobby for funding and explore external funding opportunities and agreed that the Chair engages with the Scottish Government to try and secure additional resource to mitigate flooding issues in Oban. Page 91 Agenda Item 9
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Update on works 3.2 Since the report to the Environment, Development and Infrastructure Committee in June, the following actions/works have commenced/been completed: • A new concrete plinth has been installed to house a new control box for the pumps at Lochavullin car park. A new control box is due to be installed. • A new safety railing has been installed around the plinth by a local fabricator. • We are currently working on researching and finding a specialist consultant to deal with invasive species around the burn, and are liaising with SEPA with the view to source a contractor to come and remove debris and foreign objects from the burn. Any trees and vegetation will also be removed from the burn in line with SEPA recommendations. 3.3 In terms of long term measures there is currently no identified funding. The cost of permanent flood prevention measures is likely to run into several tens of millions of pounds. 4.0 CONCLUSION 4.1 This report provides the Oban, Lorn and the Isles Area Committee with an update on flooding matters in Oban. 5.0 IMPLICATIONS 5.1 Policy – In line with existing Council policies and in line with the Flood Risk Management (Scotland) Act 2009. 5.2 Financial – No funding identified for long term solution, this report proposes that lobbying is taken forward with a view to securing funding. 5.3 Legal – The Council has four key responsibilities under the Flood Risk Management (Scotland) Act 2009: • Prepare maps of bodies of water etc • Assess bodies of water • Prepare local flood risk management plans and carry out the Actions identified in the LFRMP • Carry out clearance and repair works. 5.4 HR – None known. 5.5 Fairer Scotland Duty: None known. Page 92
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5.5.1 Equalities - protected characteristics – An EqSEIA will be required as and when long term solutions can be progressed. 5.5.2 Socio-economic Duty – None known. 5.5.3 Islands – None known. 5.6 Climate Change – Due regard will be given to climate change with a view to minimising any climate change impact and these will be considered as and when they arise. 5.7 Risk – None known. 5.8 Customer Service – None known. 5.9 The Rights of the Child (UNCRC) – None known. Executive Director with responsibility for Roads and Infrastructure Services: Kirsty Flanagan Policy Lead for Roads, Transport and Amenity Services: Councillor John Armour August 2024 For further information contact: Jim Smith, Head of Roads and Infrastructure Services jim.smith@argyll-bute.gov.uk Elsa Simoes, Infrastructure Design Manager elsa.simoes@argyll-bute.gov.uk APPENDICES Appendix 1 – Oban Flooding Update – June EDI Committee Page 93
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ARGYLL AND BUTE COUNCIL ENVIRONMENT, DEVELOPMENT AND INFRASTRUCTURE COMMITTEE ROADS AND INFRASTRUCTURE 20 JUNE 2024 SERVICES OBAN FLOODING UPDATE 1.0 INTRODUCTION 1.1 Historically there have been numerous flooding events within the Oban. The sources of the flooding consists of water from; coastal, fluvial (water course), surface water and combined sewer overflows. In some cases the combined effects of some of these flooding sources has increased severity of the flood hazard in Oban. One localised flood hotspot affected by combined source flooding is centred on the Council’s Lochavullin Road Car Park bounded by Soroba Road, Tesco and Lochavullin Road. 1.2 Preventing future flooding will require significant works which currently are unfunded. Through this report it is proposed that all funding opportunities are explored including lobbying Scottish Government to seek to secure funding to implement flood prevention works as well as exploring any additional external funding opportunities. 1.3 A number of short, medium and long term actions and works identified to help to mitigate flooding are detailed in this report. 2.0 RECOMMENDATIONS 2.1 It is recommended that the Environment, Development and Infrastructure Committee: i. Consider and note this report. ii. Endorse the proposals by officers to lobby for funding and to explore external funding opportunities 3.0 DETAIL 3.1 SEPA’s Flood maps (Appendices 1,2 and 3) show areas susceptible to Coastal, Fluvial (watercourse) and Surface Water flooding. Full map coverage available from Flood Maps | SEPA - Flood Maps | SEPA 3.2 Coastal flooding is influenced by high astronomical tides and tidal surges caused by low atmospheric pressure and storm events. In certain conditions, when high spring tides are worsened by tidal surge, sea water will flood into the tidal reach Page 95
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of the Black Lynn burn. The combination of tidal and high flows in the Black Lynn burn cause flooding in adjacent areas. Subject to the necessary permissions it is proposed that some clearance work is carried out. Whilst these works will provide some additional water storage capacity, they are not expected to mitigate against any significant weather event. 3.3 In addition to this the Scottish Water combined sewers (drains that contain both storm water and foul sewerage) can also surcharge adding raw sewerage to the combined source flood waters. The Lochavullin car park has a pumping system which copes with low levels of water, however, above a certain level there is nowhere to pump water to and the pumps become ineffective. 3.4 The consequences of these flooding events can often result in roads having to be closed for safety resulting in significant diversions and significant flood damage to adjacent businesses. 3.5 Climate change is very likely to increase the severity and frequency of flood events. Current guidance (SEPA Climate change allowances for flood risk assessment in land use planning) points to the following changes: By 2100 Peak River Flows in Argyll increase by 59% of the 2017 values By 2080 Peak Rainfall Intensities increase by 46% of the 2017 values By 2100 cumulative rise in sea level above 2017 levels will be 0.86m 3.6 In Cycle 1 of the Highland and Argyll Local Flood Risk Management Plan 2016- 22 Oban was identified as a Potentially Vulnerable Area (PVA) for flooding and an Action was placed on the Council to carry out a Flood Study and Surface Water Management Plan. 3.7 A detailed Flood Study and Surface Water Management Plan (SWMP) was completed in 2019. The Oban Flood Study and SWMP has identified a number of mitigation and adaptation measures. These measures will require significant infrastructure and are likely to require attenuation (creating storage capacity for water either via a reservoir(s) or in underground tanks) for storm water as well as creating sea defences to prevent flooding from tidal surge. At present detailed design has not been progressed however it is reasonable to assume that works to deal with the flooding issues would run to several millions of pounds. In the recent past, the Council has been successful in securing funding for flood studies and physical works such as those underway in Campbeltown. These studies and physical works have been 80% funded by Scottish Government and 20% by the Council. At the time of writing, the next round of flood funds has not been released and it is currently unknown as to what, if any, funding will be available and over what period of time. 3.8 On 7-9 October 2023, the flooding in Oban was significant. Connectivity including access to hospitals and healthcare, residential property, light industry, commercial and retail premises were all affected. Access to shops and food stores was cut off and general disruption including flooding of the underground fuel tanks at Tesco superstore which resulted in no fuel being available from this site for a Page 96
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number of weeks. In addition there were a number of commercial properties, some Council owned that were affected on the Lochavullin site. Future Actions 3.9 Short term actions during a flood event:- The Council will continue to respond as required assisting emergency services and others where possible to do so. In addition to ensuring the pumping system for Lochavullin car park is functioning, the Council’s input during a flood event is likely to include providing the necessary signage, posting service disruption notices via the website and working closely with Partners through the Local Resilience Partnership and responding and assisting where possible. An Oban Local Flood Resilience Group has been established by volunteers with an initial meeting held with Council officers. This local community group is a good point of contact and it is understood that they are linked in with the Scottish Flood Resilience Forum. Officers will work collaboratively with this group. 3.10 Medium term actions include:- Watercourse inspection of Black Lynn Burn and its tributaries; Clearance of obstructions (trees, trolleys etc) noted during inspection; Topographic and Bathymetric surveys carried out for the area immediately surrounding Black Lynn Burn (this shall be commissioned to a specialist consultant); Hydrologic study to be carried out for the Black Lynn Burn (this is being commissioned to a specialist consultant); Repair the existing pumping system at Lochavullin car park: o Existing control unit repaired / replaced as required and raised on a plinth to reduce risk of future water damage; o Existing pumps replaced as required; o Investigate whether existing pump outfall can be moved downstream Consult with SEPA on consents for watercourse clearance and repair works following watercourse inspection (it has since been noted that Japanese Knotweed is present along the Black Lynn Burn, which will need to be considered, including any Japanese Knotweed upstream); Secure quotes for proposed works to identify if funding can be identified within available budgets or otherwise secured; Further collaboration with Scottish Water regarding sewer flooding and identify options to share resources and reduce this source of flooding; Make representations to Scottish Government seeking to make available funding to accelerate flood prevention works at Oban; Explore all opportunities for securing any available funding to accelerate flood prevention works at Oban. 3.11 Long term actions include:- Long term works will be significant and likely to run into tens of millions of pounds requiring attenuation/water storage and general climate Page 97
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change adaptation measures aimed at mitigating or minimising disruption from severe weather events; Currently SEPA prioritise residential property above businesses in terms of assessment and allocation of funding. The Council will lobby to seek to secure funding to accelerate flood prevention works at Oban; No identified funding for major works; Currently SEPA have a public consultation underway regarding Oban Potential Vulnerable Area (PVAs) which runs until 24 June. This consultation is covered on another agenda item for this meeting; The impact of revised PVAs on future LFRMP Actions is uncertain at present, as information becomes available further updates will be brought forward to Members; NOTE – PVAs highlight the potential risk of flooding, this will enable any development to take flooding into consideration and ‘build in’ flood mitigation by raising levels, adding in flood defence etc. PVAs also help in seeking external funding to mitigate against flooding. Impact on Local Businesses and Council Tenants 3.12 Some of the properties in Oban which have been affected by the recent flooding are owned by the Council and are leased to commercial tenants. These properties are located within the Lochavullin area where the Council leases premises in Mill Lane, Millpark Road and Crannog Lane. Some of the properties have been affected by flooding before but the tenants have reported that the recent flooding events have been worse than previously experienced. 3.13 A number of tenants have contacted the Council to seek compensation or rent reductions to reflect the impact of the flooding on their businesses. However, there are also businesses in the same area who either own or privately lease their premises and it would not be fair if compensation or rent reductions were only offered to Council tenants. Accordingly it is considered that only a centralised support scheme made available through the Scottish Government would offer an equitable response to the impact of the recent flooding events. 3.14 As part of the wider flood prevention works being investigated and undertaken by the Council, additional survey work of the drainage systems around the Lochavullin area has been instructed by the Estates Section. This is to assess if there are any short term measures which could be taken to make improvements to address specific issues some tenants are having. The drainage systems have been altered over the years by a number of tenants and understanding how this impacts on the wider network will assist to determine if any short term measures will improve matters. There may also be a role in this exercise for Scottish Water depending on the outcome of the surveys and it should be noted that these works will not address the larger scale flooding events which require a larger flood prevention scheme as outlined elsewhere within the report. Other Affected Locations 3.15 There are a number of sites already included within a list of potential flood Page 98
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prevention schemes that may receive funding from future Scottish Government allocations. There are also additional sites that have been prone to recent flooding that are not included in Scottish Government’s list of schemes, these include Ledaig car park at Tobermory and Kilmichael Glen. Both of these locations have been subject to recent flooding. 4.0 CONCLUSION 4.1 This report provides the Environment, Development and Infrastructure Committee with an update on flooding in Oban and potential medium and long term adaptation options. This report also acknowledges other sites across Argyll and Bute which do not currently feature on any flood plans. The report also proposes to seek external funding with the intention of bringing flood prevention works forward whilst also recognising that the works required to mitigate flooding in Oban will be significant. 5.0 IMPLICATIONS 5.1 Policy – In line with existing Council policies and in line with the Flood Risk Management (Scotland) Act 2009. 5.2 Financial – No funding identified for long term solution, this report proposes that lobbying is taken forward with a view to securing funding. 5.3 Legal – The Council has four key responsibilities under the Flood Risk Management (Scotland) Act 2009: • Prepare maps of bodies of water etc • Assess bodies of water • Prepare local flood risk management plans and carry out the Actions identified in the LFRMP • Carry out clearance and repair works. 5.4 HR – None known. 5.5 Fairer Scotland Duty: None known. 5.5.1 Equalities - protected characteristics – An EqSEIA will be required as and when long term solutions can be progressed. 5.5.2 Socio-economic Duty – None known. 5.5.3 Islands – None known. 5.6 Climate Change – Due regard will be given to climate change with a view to minimising any climate change impact and these will be considered as and when they arise. 5.7 Risk – None known. 5.8 Customer Service – None known. Page 99
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5.9 The Rights of the Child (UNCRC) – None known. Executive Director with responsibility for Roads and Infrastructure Services: Kirsty Flanagan Policy Lead for Roads, Transport and Amenity Services: Councillor John Armour May 2024 For further information contact: Jim Smith, Head of Roads and Infrastructure Services jim.smith@argyll-bute.gov.uk Elsa Simoes, Infrastructure Design Manager elsa.simoes@argyll-bute.gov.uk APPENDICES Appendix 1 - Plan shows the SEPA River flood hazard. Appendix 2 - Plan shows the SEPA Coastal flood hazard Appendix 3 - Plan shows the SEPA Surface Water flood hazard Page 100
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Appendix 1 - Plan shows the SEPA river flood map - Search Location - Tesco PA34 4HP 0.1% = 1 in 1000 year chance of flooding 0.5% = 1 in 200 year chance of flooding 1% = 1 in 10 year chance of flooding Page 101
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Appendix 2 - Plan shows the SEPA coastal flood map Search Location – Tesco PA34 4HP 0.1% = 1 in 1000 year chance of flooding 0.5% = 1 in 200 year chance of flooding 1% = 1 in 10 year chance of flooding Page 102
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Appendix 3 - Plan shows the SEPA coastal flood map Search Location – Tesco PA34 4HP 0.1% = 1 in 1000 year chance of flooding 0.5% = 1 in 200 year chance of flooding 1% = 1 in 10 year chance of flooding Page 103
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ARGYLL AND BUTE COUNCIL OBAN, LORN AND THE ISLES AREA COMMITTEE LEGAL & REGULATORY SUPPORT 11 September 2024 XX MARCH 2021 JOHN OF LORN BEQUEST AWARD RECOMMENDATIONS 1.0 APPLICATIONS 1.1 This report gives Members information regarding a number of applications that have been received and processed for support from the John of Lorn Bequest. 2.0 RECOMMENDATIONS 2.1 The Oban, Lorn and the Isles Area Committee are asked to consider the number of awards made since June 2024. 3.0 DETAIL 3.1 The Oban, Lorn and the Isles Area Committee on 09 September 2020 agreed new distribution arrangements for the John of Lorn Bequest, which had been established to support ‘poor persons resident in the Burgh of Oban’. In order to be considered for an award applicants must: 3.1.1 be in receipt of a qualifying benefit (Jobseekers Allowance, Employment Support Allowance, Income Support, or Universal Credit) and for those people who are employed/self-employed, they must be in receipt of some amount of Universal Credit as well (a nil payment due to deductions for earned income would mean they do not qualify); 3.1.2 live within the Burgh of Oban; and 3.1.3 be over the age of 16. 3.2 Furthermore, it was agreed that successful individual applicants would receive £50 while those applying on behalf of their family would receive £100. 3.3 The Area Committee on 14 September 2022 agreed to delegate to the Executive Director with responsibility for Legal and Regulatory Support or officers nominated by him, in consultation with the Chair, the authority to make awards from the John of Lorn Bequest using the criteria agreed in September 2020 and that reports be submitted to subsequent Area Committees to update trustees on awards made under this delegation. 3.4 Prior to this delegation those in need of support could wait up to 14 weeks for payment. Applications are now processed on receipt with payments made once applicants submit their banking details. Page 105 Agenda Item 10
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3.5 A total of 13 applications have been received since the June 2024 meeting of the Area Committee. Officers, in consultation with the Chair have confirmed awards for 10 family and 2 individual application, with a total of £1100 being awarded to individuals living within the Burgh. 3.6 1 application has been refused. Applications will only be refused if the applicant has either received a grant this calendar year or they live out with the Burgh of Oban. Details of each application can be found at appendix 1. 3.7 The total funds available for distribution from the John of Lorn Bequest at the time of preparing this report is around £3.2k. 4.0 CONCLUSION 4.1 Members are asked to consider the applications that have received support from the John of Lorn Bequest. 5.0 IMPLICATIONS 5.1 Policy None 5.2 Financial None, the Council acts as trustee for the Fund, it does not represent assets of the Council. However, there is a risk that the Council would have to repay the Trust if an objection was raised as to the use of the funds. 5.3 Legal Area Committees, as Trustees, must ensure that the distribution arrangements comply with the terms of the funds, failure to do so would result in the Council being liable. 5.4 HR None 5.5 Fairer Scotland Duty None 5.5.1 Equalities –protected characteristics None 5.5.2 Socio-economic Duty None 5.5.3 Islands None 5.6 Climate change None 5.7 Risk None 5.8 Customer Service None 5.9 The Rights of the Child (UNCRC) None Douglas Hendry - Executive Director with responsibility for Legal and Regulatory Support Policy Lead – Councillor Mark Irvine September 2024 For further information contact: Page 106
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Stuart McLean, Committee Manager Tel. No: 01436 658717 Email: Stuart.Mclean@argyll-bute.gov.uk APPENDICES: Appendix 1: Table of applications (private) Page 107
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Document is Restricted Page 109 NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Oban, Lorn and the Isles Area Committee Workplan 2024-25 Committee Date Report Description Lead Service and contact officer Regularity of occurrence/consideration Date for Reports to Committee Services Additional Comment 11 September 2024 11 September 2024 Area Performance Report FQ1 24/25 Performance Management and Improvement Officer Quarterly Report 19 August 2024 11 September 2024 Roads and Infrastructure Service Update Development and Infrastructure Jim Smith Quarterly Report 19 August 2024 11 September 2024 Annual Recycling Performance Report Jim Smith Roads and Infrastructure Services Annual Report 19 August 2024 11 September 2024 CHARTS – The Argyll Collection – Gem Studies Report Seymour Adams 19 August 2024 11 September 2024 Oban Flood Report Update Jim Smith Roads and Infrastructure Services Update 19 August 2024 11 September 2024 Charitable Trusts and Bequests Stuart McLean, Legal & Regulatory As required 19 August 2024 Cut off for applications 19 August 2024 11 September 2024 Area Committee Workplan Melissa Stewart For updating 19 August 2024 11 December 2024 11 December 2024 Area Performance Report FQ2 24/25 Performance Management and Improvement Officer Quarterly report 18 November 2024 Page 111 Agenda Item 11
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Oban, Lorn and the Isles Area Committee Workplan 2024-25 Committee Date Report Description Lead Service and contact officer Regularity of occurrence/consideration Date for Reports to Committee Services Additional Comment 11 December 2024 Roads and Infrastructure Service Update Development and Infrastructure Jim Smith Quarterly report 18 November 2024 11 December 2024 ACHA Annual Update Chief Executive ACHA Annual Report 18 November 2024 11 December 2023 HSCP Bi-Annual Update Report Charlotte Craig/Fiona Davies Argyll and Bute HSCP Annual 18 November 2024 11 December 2024 Charitable Trusts and Bequests Legal & Regulatory Support – Stuart McLean As required 18 November 2024 Cut off for applications 18 November 2024 11 December 2024 Area Committee Workplan Melissa Stewart For updating 18 November 2024 12 March 2025 12 March 2025 Primary School Update Wendy Brownlie, Head of Education Annual Report 17 February 2025 12 March 2025 Area Performance Report FQ3 24/25 Improvement and HR – Sonya Thomas Quarterly Report 17 February 2025 12 March 2025 Roads and Infrastructure Service Update Development and Infrastructure - Jim Smith Quarterly Report 17 February 2025 Page 112
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Oban, Lorn and the Isles Area Committee Workplan 2024-25 Committee Date Report Description Lead Service and contact officer Regularity of occurrence/consideration Date for Reports to Committee Services Additional Comment 12 March 2025 Roads Capital Reconstruction Programme Development and Infrastructure – Jim Smith Annual Report 17 February 2025 12 March 2025 Housing Services Activity Update- Strategic Housing investment plan Upadate (SHIP) Director of Development and Infrastructure – Douglas Whyte Annual Report 17 February 2025 12 March 2025 Active Travel Progress Report 2023-24 Colin Young, Development & Economic Growth Annual Report 17 February 2025 12 March 2025 Supporting Communities Fund 2022/23 End of Project Monitoring Report Kirsty McLuckie, Chief Executive Annual Report 17 February 2025 12 March 2025 Charitable Trusts and Bequests Stuart McLean Legal & Regulatory Support When required 17 February 2025 Cut off for applications 17 February 2025 6 March 2024 Charitable Trusts, Bequests & Trust Funds – Review of Distribution Arrangements Stuart McLean, Legal & Regulatory Support Review following initial 12 Months’ operation 17 February 2025 12 March 2025 Area Committee Workplan Melissa Stewart Legal & Regulatory Support For updating 17 February 2025 11 June 2025 11 June 2025 Area Performance Report FQ4 24/25 Improvement and HR – Sonya Thomas Quarterly Report 19 May 2025 Page 113
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Oban, Lorn and the Isles Area Committee Workplan 2024-25 Committee Date Report Description Lead Service and contact officer Regularity of occurrence/consideration Date for Reports to Committee Services Additional Comment 11 June 2025 Roads and Infrastructure Service Update Development and Infrastructure Jim Smith Quarterly Report 19 May 2025 11 June 2025 HSCP Bi-Annual Update Report Health & Social Care Partnership – Charlotte Craig Bi-Annual Report 19 May 2025 11 June 2025 Secondary School Reports - Oban High School Head Teacher Peter Bain Annual Report 19 May 2025 11 June 2025 Secondary School Reports - Tiree High School Head Teacher Peter Bain Annual Report 19 May 2025 11 June 2025 Secondary School Reports - Tobermory High School Head Teacher Shelly Carmichael Annual Report 19 May 2025 11 June 2025 Charitable Trusts and Bequests Legal and Regulatory Support As required 19 May 2025 Cut off for applications 19 May 2025 11 June 2025 Supporting Communities Fund Applications Rona Gold/Kirsty McLuckie Chief Executive Annual Report 19 May 2025 11 June 2025 Area Committee Workplan Melissa Stewart Legal and Regulatory Support For updating 19 May 2025 Page 114