Board Report - Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Buses
Renfrewshire Council · 23 April 2026
Back to Finance, Resources and Customer Services Policy Board — 23 April 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 23 April 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and The Director of Environment, Housing & Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report: Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Buses - RC-CPU-25-345 ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Contract for Supply and Delivery of two (2), 16-Seat + Driver Wheelchair Accessible Buses to Woodall-Nicholson Ltd t/a Treka Bus (Co.no.15010430). 1.2 The recommendation to award the Contract follows a further competition made under Lot 8 of the Crown Commercial Services Framework for Purchase of Standard and Specialist Vehicles (ref: RM6244). 1.3 An Overarching Transport Contract Strategy was prepared by the Corporate Procurement Unit which covered the purchase of vehicles for the Vehicle Replacement Programme from 2023 to 2027, and was approved by the Director of Environment and Infrastructure, and the Strategic Commercial and Procurement Manager in February 2023. An Executive Summary Strategy specific to the Supply and Delivery of 2 no. 16-Seat + Driver Wheelchair Accessible Bus was approved on 12 February 2026. ___________________________________________________________________
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PUBLIC 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board: 2.1 Authorises the Head of Corporate Governance to award a contract for Supply and Delivery of 2 x 16 Seat + Driver Wheelchair Accessible Bus – RC-CPU-25-345 to Woodall-Nicholson Ltd t/a Treka Bus, being a Call-Off Contract made under Lot 8 of the Crown Commercial Services Framework Agreement for Purchase of Standard and Specialist Vehicles, reference RM6244. 2.2 Authorises the Contract value of up to £213,750, excluding VAT. 2.3 Notes that Woodall-Nicholson Ltd t/a Treka Bus have confirmed delivery of the two vehicles within 10 weeks from receipt of the Council’s Purchase Order. Delivery of these vehicles will be made to Fleet Services, Underwood Road, Paisley. 2.4 Notes, the Call-Off Contract will be concluded in accordance with the Framework Schedule 7 Call Off Award Procedure using the CCS Order Form. 2.5 Authorises in accordance with the Framework Agreement Core Terms an aggregate liability cap of 150% of the Estimated Yearly Charges. _________________________________________________________ 3. Background 3.1 As part of the Vehicle Replacement Programme for 2025/26, Environment, Housing & Infrastructure Services identified a requirement to purchase two (2), 16 Seat + Driver Wheelchair Accessible Buses. In accordance with Standing Order 29.5 of the Renfrewshire Council Standing Order relating to Contracts, the Crown Commercial Services Framework for Purchase of Standard and Specialist Vehicles (ref: RM6244), Lot 8 Buses and Coaches (over 17 seats) was identified as the best option for these vehicle purchases. 3.2 This procurement exercise was conducted as a further competition under the Crown Commercial Services Framework for Purchase of Standard and Specialist Vehicles (ref: RM6244), Lot 8 Buses and Coaches (over 17 seats). 3.3 The further competition was issued to Suppliers on the 13 February 2026 with tender documentation available for downloading from the
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PUBLIC Public Contract Scotland Tender platform on this date. The 12 Suppliers on Lot 8 Buses and Coaches (over 17 seats) of the Framework Agreement were all invited to participate in the further competition. 3.4 By closing date set for return of electronic tenders set for 12 noon on 27 February 2026, one Supplier provided a Tender submission, with 11 Suppliers not providing a response. 3.5 The Supplier who submitted a response, continued to meet the requirements of the Single Procurement Document (SPD) issued by them when applying for a place on the Crown Commercial Services Framework for Purchase of Standard and Specialist Vehicles (ref: RM6244). 3.6 The Tender Submission was evaluated against an award criteria of 90% Price and 10% Quality The scores achieved by the Supplier is detailed in the table below: Price (90%) Quality (10%) Total (100%) 1 Woodall-Nicholson Ltd t/a Treka Bus 90.00% 10.00% 100.00% 3.7 Community Benefits were sought for this contract and Woodall- Nicholson Ltd t/a Treka Bus have offered the following: Community Benefit Description No of People / Activity Financial Support for a Social Enterprise or other approved community initiative 1 ___________________________________________________________________ Implications of the Report 1. Financial - The £213,750 cost of this contract will be funded from the Environment, Housing & Infrastructure Capital budget allocation for the Vehicle Replacement Programme for financial year 2026/27. 2. HR & Organisational Development - None directly arising from this report.
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PUBLIC 3. Community/Council Planning – • Fair Reducing inequalities in Renfrewshire, focusing on supporting our communities through the cost-of-living crisis with dignity and empowering people to live fulfilled lives 4. Legal - The procurement of this contract was conducted in accordance with the requirements for a further competition under Lot 8 of the Crown Commercial Services Framework Agreement for Purchase of Standard and Specialist Vehicles (ref: RM6244) and the Renfrewshire Council Standing Orders Relating to Contracts. 5. Property/Assets - When delivered, these 2 vehicles will replace older buses and become an integral part of the Council’s fleet. 6. Information Technology – None directly arising from this report. 7. Equality & Human Rights - No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety - Woodall-Nicholson Ltd T/A Treka Bus’s health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding Health and Safety. 9. Procurement – The procurement procedures outlined within this report shall ensure that the Council meets its statutory requirements in respect of procurement procedures, efficiency and modern Government. 10. Risk - Woodall-Nicholson Ltd T/A Treka Bus’s insurances have been assessed and evaluated to confirm that they have met the minimum requirements regarding insurable risk. 11. Privacy Impact - None directly arising from this report. 12. Climate Risk– The continued replacement of current Renfrewshire Council vehicles with new vehicles of Euro 6 emission standards, helps Renfrewshire Council continue to reduce the carbon footprint of the fleet by removing older and less environmentally friendly vehicles.
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PUBLIC These vehicles will be able to run on hydrotreated vegetable oil (HVO) fuel without any modification to the vehicles or fuel pumps. 13. Children’s Rights – No implications have arisen or are anticipated. 14. Cosla Policy Position – No Cosla Policy Position implications have arisen or are anticipated. ._________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kirstin Hornby, Procurement Assistant, Kirstin.Hornby@renfrewshire.gov.uk