1 - FRCS Revenue and Capital Budget Monitoring Report P10 v2
Renfrewshire Council · 23 April 2026
Back to Finance, Resources and Customer Services Policy Board — 23 April 2026 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 23 April 2026 ___________________________________________________________________ Report by: Director of Finance and Resources ___________________________________________________________________ Heading: Revenue and Capital Budget Monitoring 2025/26 at 9 January 2026 ___________________________________________________________________ 1. Summary 1.1 At the close of reporting Period 10 on 9 January 2026, the projected revenue outturn at 31 March 2026 for those services reporting to the Finance, Resources and Customer Services Policy Board is an underspend position of £3.247m (3.4%) against the revised budget for the year. 1.2 The projected capital outturn at 31 March 2026 for projects reporting to the Finance, Resources and Customer Services Policy Board is a break-even position. 1.3 This is summarised over the relevant services in the table below and further analysis is provided in the report and appendices. Revised Annual Budget £000 Projected Outturn £000 Budget Variance (Adv)/Fav £000 Budget Variance % Revenue Finance and Resources 50.626 50.581 0.045 0.1% Environment, Housing and Infrastructure 28.297 28.530 (0.233) (0.8%) Chief Executive's Service (Estates) 0.758 0.823 (0.065) (8.6%) Miscellaneous 17.175 13.675 3.500 20.4% Total 96.856 93.609 3.247 (3.4%) Capital Finance, Resources and Customer Services Policy Board 5.340 5.340 0 0%
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PUBLIC 2. Recommendations 2.1 Members are requested to: a) Note the projected Revenue outturn underspend position of £3.247m; b) Note the projected Capital outturn break-even position; and c) Note the budget adjustments detailed at section 6 and the proposed transfer to reserves detailed at section 5.4. 3. Revenue Budget Projection – underspend of £3.247m by 31 March 2026 3.1 The tables in Appendix 1 present the projected year-end position for all services reporting to this Board, by both subjective analysis (what the budget is spent on) and objective analysis (which division is spending the budget). Significant variances affecting the projected position are analysed further below. 3.2 It should be noted that the projected outturn position reported here is based on the latest information available, which is subject to change during the financial year, and that budget holders are obliged to seek mitigating action to minimise significant budget variances. The final outturn position will be reported to Council in June. 4. Objective Analysis – Significant Variances 4.1 Environment, Housing and Infrastructure - £0.233m overspend The Public Building Repairs budget is currently forecasting an overspend of £0.275m, which is a further improvement on the position reported at Period 8. The overspend is primarily driven by continued inflationary pressures and rising costs, which have impacted the service over the last number of years. The position continues to be closely monitored by management, with work ongoing to understand the underlying cost drivers and mitigating actions taken where possible, including moving to emergency repairs only in public buildings. 4.2 Chief Executive’s Service (Estates) - £0.065m overspend This forecast position relates mainly to the costs of maintaining surplus properties and progressing them to sale. 4.3 Miscellaneous - £3.500m underspend This forecast position arises from expected underspends within energy costs, NDR relief and Learning Estate loan charges, as explained below.
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PUBLIC 5. Subjective Analysis – Significant Variances 5.1 Employee Costs - £1.200m underspend Within this position, Environment, Housing and Infrastructure is projecting an underspend of £1.124m, which reflects current high staff turnover and recruitment challenges, particularly within Soft FM. This position is being managed and will continue to be monitored for the remainder of the year. 5.2 Premises Related - £0.646m underspend There is a projected overspend related to repairs and maintenance within Public Building Repairs due the continued inflationary and cost pressures that have been experienced by the service over the last few financial years. This is offset by expected underspends within Miscellaneous Services on energy costs, and empty property relief on Non-Domestic rates. 5.3 Supplies and Services - £0.940m overspend This projected overspend predominantly relates to Soft FM, where there are overspends in relation to the purchase of tools and equipment, as well as the cost of providing school meals, which is subject to inflationary pressures. 5.4 Depreciation and Impairment Losses - £2.000m underspend This forecast, within Miscellaneous Services, relates to an expected underspend in loan charges. This budget was set aside on a recurring basis in the 2025/26 budget to fund future borrowing for the Learning Estate Strategy. This underspend will be set aside to fund business case development costs, as outlined in the Learning Estate Strategy Update report to the Education and Children’s Services Policy Board on 12 March 2026. This sum will be transferred to earmarked reserves. 5.5 Income - £0.444m over-recovery Environment, Housing and Infrastructure is projecting an over-recovery of income of £0.398m, arising principally from a higher than expected surplus within Building Services, of which Public Buildings receives a share. This is offset by under-recoveries within Soft FM, due to the loss of car parking income and lower recharge income. 6. Revenue Budget Virements 6.1. Under the Council’s financial regulations, Directors and their nominated officers, in consultation with the Director of Finance and Resources, have certain delegated authority to transfer sums between subjective budget headings within a service division to enable budget management throughout the financial year. This is known as budget virement.
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PUBLIC 6.2. Transfers between divisions of the same service / department in excess of £100,000, and transfers between services / departments must be authorised by the respective service Director and the Director of Finance and Resources for submission to the relevant policy board for approval. The budget adjustments processed since the previous report to board reflect either the allocation of centrally held budgets already approved, or within delegation. 7. Capital Budget Projection – break even position by 31 March 2026 7.1 The revised Capital Investment Programme 2025/26 to 2029/30 was approved by the Council on 1 May 2025. The Finance, Resources and Customer Services approved capital spend for 2025/26 is £6.097m. 7.2 The in-year Capital budget is forecast to break even by 31 March 2026, however, this will be monitored as the projects progress. Further details of the programme can be found in the Capital Monitoring report at Appendix 2. 7.3 There have been a number of budget adjustments to reflect revised programming for some capital projects. The revised capital spend for 2025/26 is £5.340m, and details of these adjustments, which amount to (£0.757m) are as follows: Project Amount (£m) Budget carried forward into 2026/27 - updated cashflows ICT Infrastructure Maintenance & Renewal Programme (0.271) Artificial pitch upgrades (0.486) Total (0.757) Implications of the Report 1. Financial The projected budget outturn position for Finance, Resources and Customer Services’ Revenue budget is an underspend of £3.247m (3.4%) at 31 March 2026. Income and expenditure will continue to be monitored closely for the rest of the financial year, with steps being taken as far as possible to mitigate any overspends. The projected outturn position for Finance, Resources and Customer Services’ Capital budget is break-even, after the adjustments outlined at section 7.
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PUBLIC 2. HR & Organisational Development While staffing budgets form a significant proportion of the Council’s revenue budgets, there are no direct implications arising from the recommendations in this report. 3. Community/Council Planning Community Plan Our Renfrewshire is thriving The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Our Renfrewshire is well Our Renfrewshire is fair Our Renfrewshire is safe Council Plan Reshaping our place, our economy, and our future The Council’s revenue and capital spend ensures that its facilities are fit for purpose and safe for the community, to maximise accessibility. Building strong, safe, and resilient communities Tackling inequality, ensuring opportunities for all Creating a sustainable Renfrewshire for all to enjoy Ongoing revenue and capital budget monitoring is a tool to enable good financial management so that the Council has resources now and in the future for continued service delivery. Working together to improve outcomes 4. Legal There are no direct implications arising from the recommendations in this report. 5. Property/Assets The capital expenditure noted in this report will result mainly in lifecycle maintenance improvements to existing properties, replacement of ICT assets and infrastructure and replacement of artificial pitches. 6. Information Technology While ICT assets and revenue costs are included within these reported budgets, there are no direct implications arising from the recommendations in this report. 7. Equality & Human Rights While new areas of spend may impact on particular groups, any such impact would be assessed prior to the spend being incurred, therefore there are no direct implications arising from the recommendations in this report.
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PUBLIC 8. Health & Safety The capital expenditure noted in this report will result in lifecycle maintenance improvements to existing properties and replacement of ICT assets, which may in some cases improve health and safety measures. 9. Procurement While Procurement is an important consideration prior to the Council incurring any revenue or capital spend, there are no direct implications arising from the recommendations in this report. 10. Risk The potential financial risk that the Council will overspend its approved revenue budgets for the year is managed at a Council-wide level by the Chief Executive and Directors. 11. Privacy Impact There are no direct implications arising from the recommendations in this report. 12. Cosla Policy Position N/a 13. Children’s Rights There are no direct implications arising from the recommendations in this report. 14. Climate Change The Council aims to reduce its carbon and other emissions to net zero by 2030, however there are no direct implications arising from the recommendations in this report. List of Background Papers • Revenue Budget and Council Tax 2025/26, Council 27 February 2025 • The Capital Investment Programme 2025/26 to 2029/30, Council 27 February 2025 Author: Valerie Howie and Lisa Dickie, Finance Business Partners; Alison Burns, Corporate Finance Manager; and Linsey McGregor, Capital Accountant.
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Appendix 1 PUBLIC RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 9 January 2026 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Objective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Finance and Resources 50,669 (43) 50,626 50,581 45 0.1% 75 (30) Environment, Housing and Infrastructure 28,275 22 28,297 28,530 (233) (0.8%) (418) 185 Chief Executive's Service (Estates) 683 75 758 823 (65) (8.6%) (65) 0 Miscellaneous 17,914 (739) 17,175 13,675 3,500 20.4% 0 3,500 NET EXPENDITURE 97,541 (685) 96,856 93,609 3,247 3.4% (408) 3,655 Subjective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 90,340 (205) 90,135 88,935 1,200 1.3% 393 807 Premises Related 11,336 (157) 11,179 10,533 646 5.8% (1,111) 1,757 Transport Related 2,264 3 2,267 2,296 (29) (1.3%) (185) 156 Supplies and Services 24,815 380 25,195 26,135 (940) (3.7%) (939) (1) Third Party Payments 1,868 0 1,868 1,860 8 0.4% 8 0 Transfer Payments 38,722 594 39,316 39,348 (32) (0.1%) 4 (36) Support Services 877 0 877 927 (50) (5.7%) (65) 15 Depreciation and Impairment Losses 14,909 70 14,979 12,979 2,000 13.4% 0 2,000 GROSS EXPENDITURE 185,131 685 185,816 183,013 2,803 1.5% (1,895) 4,698 Income (87,590) (1,370) (88,960) (89,404) 444 0.5% 1,487 (1,043) NET EXPENDITURE 97,541 (685) 96,856 93,609 3,247 3.4% (408) 3,655
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Appendix 1 PUBLIC RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 9 January 2026 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Objective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Finance and Resources Directorate (807) 0 (807) (793) (14) (1.8%) (15) 1 Audit Services 531 0 531 445 86 16.2% 83 3 Corporate Governance 3,552 0 3,552 3,517 35 1.0% 41 (6) Digital, Transformation & Customer Services 25,478 (44) 25,434 25,464 (30) (0.1%) (25) (5) Finance and Procurement 5,149 0 5,149 5,161 (12) (0.2%) 6 (18) Business Services 7,931 1 7,932 7,933 (1) 0.0% (2) 1 People & Organisational Development 2,103 0 2,103 2,111 (8) (0.4%) (2) (6) Social care (non-delegated) 821 0 821 833 (12) (1.5%) (11) (1) Council and Externally Funded Schemes 5,911 0 5,911 5,911 0 0.0% 0 0 NET EXPENDITURE 50,669 (43) 50,626 50,581 45 0.1% 75 (30)
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Appendix 1 PUBLIC RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 9 January 2026 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - FINANCE & RESOURCES Subjective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 39,000 (15) 38,985 38,909 76 0.2% (10) 86 Premises Related 2,747 16 2,763 2,755 8 0.3% (10) 18 Transport Related 274 0 274 263 11 4.2% 11 0 Supplies and Services 11,754 (44) 11,710 11,791 (81) (0.7%) (83) 2 Third Party Payments 1,868 0 1,868 1,860 8 0.4% 8 0 Transfer Payments 37,663 0 37,663 37,673 (10) 0.0% (11) 1 Support Services 417 0 417 430 (13) (3.1%) (7) (6) Depreciation and Impairment Losses 0 0 0 0 0 0.0% 0 0 GROSS EXPENDITURE 93,723 (43) 93,680 93,679 1 0.0% (102) 103 Income (43,054) 0 (43,054) (43,098) 44 0.1% 177 (133) NET EXPENDITURE 50,669 (43) 50,626 50,581 45 0.1% 75 (30)
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Appendix 1 PUBLIC Objective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Previous Projected Outturn V i Movement £000 £000 £000 £000 £000 % £000 £000 Building Services 173 0 173 173 0 0.0% (1) 1 Public Building Repairs 6,733 22 6,755 7,030 (275) (4.1%) (402) 127 Soft Facilities Management Services 21,225 0 21,225 21,183 42 0.2% (15) 57 Property Services 144 0 144 144 0 0.0% 0 0 NET EXPENDITURE 28,275 22 28,297 28,530 (233) (0.8%) (418) 185 Subjective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Previous Projected Outturn i Movement £000 £000 £000 £000 £000 % £000 £000 Employees 34,376 707 35,083 33,959 1,124 3.2% 403 721 Premises Related 4,912 61 4,973 5,835 (862) (17.3%) (1,101) 239 Transport Related 1,812 176 1,988 2,028 (40) (2.0%) (196) 156 Supplies and Services 12,349 424 12,773 13,567 (794) (6.2%) (791) (3) Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 168 2 170 192 (22) (12.9%) 15 (37) Support Services 1,356 0 1,356 1,393 (37) (2.7%) (58) 21 Depreciation and Impairment Losses 1,677 70 1,747 1,747 0 0.0% 0 0 GROSS EXPENDITURE 56,650 1,440 58,090 58,721 (631) (1.1%) (1,728) 1,097 Income (28,375) (1,418) (29,793) (30,191) 398 1.3% 1,310 (912) NET EXPENDITURE 28,275 22 28,297 28,530 (233) (0.8%) (418) 185 Budget Variance (Adverse) or Favourable POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - ENVIRONMENT, HOUSING AND INFRASTRUCTURE RENFREWSHIRE COUNCIL Budget Variance (Adverse) or Favourable REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 9 January 2026
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Appendix 1 PUBLIC RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 9 January 2026 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - CHIEF EXECUTIVE'S SERVICE (ESTATES) Subjective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 0 0 0 0 0 0.0% 0 0 Premises Related 1,379 27 1,406 1,406 0 0.0% 0 0 Transport Related 0 0 0 0 0 0.0% 0 0 Supplies and Services 4 0 4 69 (65) (1625.0%) (65) 0 Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 66 0 66 66 0 0.0% 0 0 Support Services 503 0 503 503 0 0.0% 0 0 GROSS EXPENDITURE 1,952 27 1,979 2,044 (65) (3.3%) (65) 0 Income (1,269) 48 (1,221) (1,221) 0 0.0% 0 0 NET EXPENDITURE 683 75 758 823 (65) (8.6%) (65) 0
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Appendix 1 PUBLIC RENFREWSHIRE COUNCIL REVENUE BUDGET MONITORING STATEMENT 2025/26 1 April 2025 to 9 January 2026 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES - MISCELLANEOUS Subjective Summary Annual Budget at Period 8 Budget Adjustments Revised Annual Budget at Period 10 Projected Outturn Budget Variance (Adverse) or Favourable Previous Projected Outturn Variance Movement £000 £000 £000 £000 £000 % £000 £000 Employees 16,964 (897) 16,067 16,067 0 0.0% 0 0 Premises Related 2,298 (261) 2,037 537 1,500 73.6% 0 1,500 Transport Related 178 (173) 5 5 0 0.0% 0 0 Supplies and Services 708 0 708 708 0 0.0% 0 0 Third Party Payments 0 0 0 0 0 0.0% 0 0 Transfer Payments 825 592 1,417 1,417 0 0.0% 0 0 Support Services (1,399) 0 (1,399) (1,399) 0 0.0% 0 0 Depreciation and Impairment Losses 13,232 0 13,232 11,232 2,000 15.1% 0 2,000 GROSS EXPENDITURE 32,806 (739) 32,067 28,567 3,500 10.9% 0 3,500 Income (14,892) 0 (14,892) (14,892) 0 0.0% 0 0 NET EXPENDITURE 17,914 (739) 17,175 13,675 3,500 20.4% 0 3,500
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Appendix 2 PUBLIC Prior Years Approved Budget Revised Projected Total Approved Projected Expenditure Budget Adjustments Budget Outturn Budget Outurn Project Title to 31/03/2025 2025-26 since previous 2025-26 2025-26 to 31-Mar-30 to 31-Mar-30 Board report £000 £000 £000 £000 £000 £000 £000 CORPORATE PROJECTS ICT Infrastructure Maintenance & Renewal Programme 0 1,269 (271) 998 998 0 0% 4,469 4,469 0 0% Lifecycle Capital Maintenance (LCM) Fund 0 3,650 0 3,650 3,650 0 0% 22,583 22,583 0 0% Artificial Pitch Upgrades 1,315 571 (486) 85 85 0 0% 2,501 2,501 0 0% Digital Infrastructure Provision 1,907 29 0 29 29 0 0% 1,936 1,936 0 0% Commnunity Empowerment Fund 684 266 0 266 266 0 0% 951 951 0 0% Villages Improvement Fund 349 251 0 251 251 0 0% 600 600 0 0% Greenspaces and Parks 0 60 0 60 60 0 0% 60 60 0 0% Retail Improvement Fund 149 1 0 1 1 0 0% 150 150 0 0% TOTAL FINANCE, RESOURCES & CUSTOMER SERVICES BOARD 4,404 6,097 (757) 5,340 5,340 0 0% 33,250 33,250 0 0% *Rolling programmes have a prior year year expenditure of £0 as the expenditure is not directly linked from one year to the next as a singular project. RENFREWSHIRE COUNCIL CAPITAL INVESTMENT STRATEGY - NON-HOUSING SERVICES 1st April to 9th January 2026 POLICY BOARD: FINANCE, RESOURCES & CUSTOMER SERVICES Current Year 2025-26 Full Programme - All years Budget Variance (Adverse) or Favourable Budget Variance (Adverse) or Favourable