Heriot Primary School, Boiler House and Heating Replacement
Renfrewshire Council · 5 February 2026
Back to Finance, Resources and Customer Services Policy Board — 5 February 2026 and its agenda
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PUBLIC ___________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 5 February 2026 ___________________________________________________________________ Report by: The Director of Finance and Resources and the Director of Environment, Housing and Infrastructure ___________________________________________________________________ Heading: Contract Authorisation Report for Heriot Primary School, Boiler House and Heating Replacement (RC-CPU-25-082) ___________________________________________________________________ 1. Summary 1.1 The purpose of this report is to seek the approval of the Finance, Resources and Customer Services Policy Board to award a Works Contract for Heriot Primary School, Boiler House and Heating Replacement (reference RC-CPU-25-082) to Taylor & Fraser Limited (Co.no. SC155035). 1.2 The recommendation to award Heriot Primary School, Boiler House and Heating Replacement Works Contract follows a procurement exercise which was conducted in accordance with the Open Procedure under the Council’s Standing Orders Relating to Contracts for a below Regulated (Works) Contract. 1.3 A Contract Strategy was approved by the Interim Corporate Procurement Manager on 14 October 2025 and the Head of Facilities and Property Services on 15 October 2025. 2. Recommendations It is recommended that the Finance, Resources and Customer Services Policy Board:
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PUBLIC 2.1 Authorises the Head of Corporate Governance to award a Works Contract in the form of SBCC Standard Building Contract without Quantities for use in Scotland (SBC/Q/Scot), 2011 Edition with Employer’s Amendments for Heriot Primary School, Boiler House and Heating Replacement (reference RC-CPU-25-082) to Taylor & Fraser Limited (Co.no.SC155035). 2.2 Authorises the Total Tendered Contract Sum of £412,768.89 excluding VAT. 2.3 Authorises a contingency spend of £41,276.89 which equates to 10% of the Total Tendered Contract Sum. 2.4 Authorises a total Approved Contract value of £454,045.78 excluding VAT, which is the Total Tendered Contract Sum plus the contingency spend. 2.5 Note, the Date of Possession of the Site is 1 July 2026, and the Date of Completion of the Works is 13 August 2026. If there is a change to these dates then the actual dates will be as stated in the Award Schedule issued with the Council’s Letter of Acceptance to Taylor & Fraser Limited. _________________________________________________________ 3. Background 3.1 Renfrewshire Council has the requirement to appoint a contractor to carry out the strip out of all main plant in the Boilerhouse, Heating Pipes and Radiators at Heriot Primary School. The Contractor will replace boilers, gas-fired water heater and boiler house equipment and will be required to completely replace all school heating pipework and radiators. 3.2 To initiate the procurement process a Contract Notice was published on Public Contracts Scotland advertising portal on 15 October 2025 with tender documentation available for downloading from Public Contracts Scotland – Tender portal from this date. 3.3 During the live tender period, 32 organisations expressed an interest in this tender. By the closing date set for the return of electronic tender submissions at 12 noon on Monday 17 November 2025, 3 organisations submitted a tender response, 3 organisations declined to respond, and 26 organisations did not respond.
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PUBLIC 3.4 Tenderers were required to complete a Single Procurement Document (SPD) in accordance with the Renfrewshire Council Standing Orders relating to Contracts 11.5 and to submit this document with their tender submission. All 3 organisations were evaluated against a pre- determined set of criteria in the form of the SPD by representatives from the following Council Services: Property Services, the Corporate Procurement Unit, Corporate Risk and Corporate Health & Safety. 3.5 All 3 tender submissions complied with the minimum selection criteria within the SPD. The 3 tender submissions were each evaluated against the Award Criteria which were based on a weighting of 60% Quality and 40% Price. 3.6 During the Commercial Clarifications 1 tenderer withdrew their tender submission due to other work commitments. 3.7 The 2 remaining tender submissions scores relative to the Award Criteria are noted below: Quality (60%) Price (40%) Total (100%) 1 Taylor & Fraser Limited 55.00% 40.00% 95.00% 2 James Ramsay (Glasgow) Limited 54.25% 30.35% 84.60% 3.8 The evaluation of tender submissions received identified that the submission by Taylor & Fraser Limited is the most economically advantageous tender. 3.9 Community Benefits were requested as part of the procurement process and Taylor & Fraser Limited have committed the following Community Benefits: Community Benefits Description No of People / Activity Work Experience Placement for an individual 16+ years of age 1 Industry Awareness Events 1 Industry Skill Transfer to Schools 1 Business Advice/support 1 Commitment to Supply Chain 1 Non-Financial Support for social enterprise or other approved initiative 1 ___________________________________________________________________
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PUBLIC Implications of the Report 1. Financial The Approved Contract Value is £454,045.78, excluding VAT, which includes the Total Tendered Contract Sum and the Contingency. The costs for this Contract will be met through the Facilities Management – Planned Maintenance Capital budget. 2. HR & Organisational Development – None directly arising from this report. 3. Community/Council Planning – • Our Renfrewshire is thriving – maximising economic growth, which is inclusive and sustainable. • Our Renfrewshire is well – supporting the wellness and resilience of our citizens and communities. • Our Renfrewshire is fair – addressing the inequalities which limit life chances. • Our Renfrewshire is safe – protecting vulnerable people and working together to manage the risk of harm. Living our Values: Ensuring Renfrewshire Council delivers Best Value for our citizens and customers, that we demonstrate we are a well governed, effective organisation. 4. Legal – The procurement of this Contract was conducted in accordance with the requirements of the Renfrewshire Council’s Standing Orders Relating to Contracts for a below Regulated value Works Contract. 5. Property/Assets – This work will bring a significant upgrade to the heating infrastructure at Heriot Primary School with a new boiler, heating pipes and radiators throughout the school. This aligns with the Council’s commitment to continue to invest in schools that are on the priority list of the Learning Estate Strategy for major investment. 6. Information Technology – None directly arising from this report. . 7. Equality & Human Rights – None directly arising from this report. 8. Health & Safety - Taylor & Fraser Limited health and safety credentials were evaluated by Corporate Health and Safety and met the Council’s requirements regarding health and safety.
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PUBLIC 9. Procurement – The procurement procedure outlined within this report ensures that the Council meets its statutory requirements in respect of procurement procedures, efficiency, and modern Government. 10. Risk – Taylor & Fraser Limited insurance has been assessed and evaluated to confirm they meet the minimum requirements regarding insurance risk. 11. Privacy Impact – None directly arising from this report. 12. Climate Risk – The level of impact associated with the provision of these works have been assessed using the Scottish Government Sustainability Test and is considered High Risk. To mitigate against the High Risk, the Contractor: - accredited with ISO14001: 2015 - Environmental Management System Manual - Waste Management Process 13. Children’s Rights – None directly arising from this report. 14. Cosla Policy Position – None directly arising from this report. _________________________________________________________ List of Background Papers (a) None ___________________________________________________________________ Author: Kevin Milliken, Senior Procurement Specialist, Corporate Procurement Unit, (kevin.milliken@renfrewshire.gov.uk)