Civic Hospitality
Renfrewshire Council · 5 February 2026
Back to Finance, Resources and Customer Services Policy Board — 5 February 2026 and its agenda
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PUBLIC _________________________________________________________________ To: Finance, Resources and Customer Services Policy Board On: 5 February 2026 __________________________________________________________________ Report by: Director of Finance and Resources __________________________________________________________________ Heading: Civic Hospitality __________________________________________________________________ 1. Summary 1.1 The following requests for civic hospitality have been received for the financial years 2025/26 and 2026/27. a) Correspondence has been received from St Vincent’s Hospice in relation to two Renfrewshire based fundraising events taking place at the Glynhill Hotel, Renfrew suggesting the possibility that a table of 10 be taken for each of these charity events. The first event is being held on 6th March 2026, and is ‘An audience with’ event with the second event occurring on 31st May 2026 is a ‘Fizz and Fun’ charity evening. Following consultation with the Provost, it is proposed that the Board agree to take a table of 10 at both events detailed above at the cost of £450 each and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. b) Correspondence has been received from St Mirren Scouts in relation to their Centenary celebrations suggesting the possibility of civic hospitality to accompany their weekend break at Lapwing Lodge on 27th March 2026 for approximately 50 people. Following consultation with the Provost, it is proposed that the Board agree to provide soft drinks and a hot evening buffet on Friday 27th March at the cost of approximately £1100 and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements.
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PUBLIC c) Correspondence has been received from REN96 Swim Team, Renfrewshire’s largest swimming club in relation to their 30th anniversary celebrations, requesting the possibility of some civic hospitality to accompany an event that they are planning to hold for the volunteers and members of the club on Friday 4th September 2026 at the Normandy Hotel, Renfrew for approximately 210 people. Following consultation with the Provost, it was agreed to provide a contribution of £3000 towards the cost of a sit down 2 course dinner and welcome drink at the Normandy Hotel and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. d) Correspondence has been received from Renfrew Bowling Club in relation to their 175th anniversary suggesting the possibility of civic hospitality to accompany an event that they are holding on Saturday 20th March 2027 at the Glynhill Hotel, Renfrew consisting of a 3 course sit down meal for approximately 250 people. Following consultation with the Provost, it is proposed the Board agree to provide a contribution of £3000 towards the hospitality as detailed above and that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements. 1.2 The budget provision for 2025/26 for Civic Hospitality (including international Links) is £46,460. Should the above be agreed, and taking account of previous decisions, the remaining balance would be approximately £2,800. The budget provision for 2026/27 has not yet been determined. 2. Recommendations 2.1 That the Board agrees to: (a) provide the hospitality as detailed above for St Mirren Scouts, REN96 Swim Team and Renfrew Bowling Club (b) take a table at both St Vincent’s ‘An audience with’ event and the ‘Fizz and Fun’ event and; (c) that it be delegated to the Director of Finance & Resources in consultation with the Provost to make the necessary arrangements Implications of the Report 1. Financial – The costs of the request from civic hospitality will be met from the 2025/26 and 2026/27 budget provision. 2. HR & Organisational Development – None. 3. Community/Council Planning – Civic receptions provide recognition of the contributions made by individuals and organisations to the fabric of life in Renfrewshire. 4. Legal - None. 5. Property/Assets - None.
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PUBLIC 6. Information Technology – None. 7. Equality & Human Rights (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – None. 9. Procurement – None. 10. Risk – None. 11. Privacy Impact - None. 12. Climate Risk – None. 13. Children’s Rights – Not applicable. 14. Cosla Policy Position – Not applicable. __________________________________________________________________ List of Background Papers (a) Background Paper 1 – Email correspondence in relation to the St Vincent’s Hospice ‘An audience with event’ and ‘Fizz and Fun event’ (b) Background Paper 2 – Email correspondence in relation to the St Mirren Scout Group (c) Background Paper 3 – Email correspondence in relation to REN96 Swim Club (d) Background Paper 4 – Email correspondence in relation to Renfrew Bowling Club The foregoing background papers will be retained within Finance & Resources for inspection by the public for the prescribed period of four years from the date of the meeting. The contact officer within the service is Donna Gallagher, Member Services Officer (Telephone – 0141 487 1115, e-mail – donna.gallagher- pt@renfrewshire.gov.uk Author: Donna Gallagher – Member Services Officer. Tel: 0141 487 1115 E-mail donna.gallagher-pt@renfrewshire.gov.uk