Agenda reports pack
Argyll and Bute Council · 21 June 2022
Back to Oban Common Good Fund — 21 June 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Argyll and Bute Council Comhairle Earra-Ghàidheal Agus Bhòid Executive Director: Douglas Hendry Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 13 June 2022 NOTICE OF MEETING A meeting of the OBAN COMMON GOOD FUND will be held by MICROSOFT TEAMS on TUESDAY, 21 JUNE 2022 at 10:00 AM, which you are requested to attend. Douglas Hendry Executive Director BUSINESS 1. APOLOGIES 2. DECLARATIONS OF INTEREST 3. MINUTES OF OBAN COMMON GOOD FUND (a) Minutes from Oban Common Good Fund held on 14 March 2022 (Pages 3 - 8) (b) Special Meeting of Oban Common Good Fund held on 29 March 2022 (Pages 9 - 10) 4. APPOINTMENT OF CHAIR TO OBAN COMMON GOOD FUND (Pages 11 - 14) Report by Governance Officer 5. ROLE OF OBSERVERS (Pages 15 - 18) Report by Governance Officer E1 6. FINANCIAL UPDATE/DRAFT ANNUAL ACCOUNTS 2021/22 (Pages 19 - 46) Report by Simmers & Co E1 7. SET AWARD BUDGET FOR 2022/23 E1 8. END OF PROJECT MONITORING (a) Oban Saints FC (Pages 47 - 48) (b) MacDougall of Dunollie Preservation Trust (Pages 49 - 50) (c) Lorn Drama Festival (Pages 51 - 54) Public Document Pack
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E1 9. NEW APPLICATIONS (Pages 55 - 56) (a) Oban Bowling Club (Pages 57 - 76) (b) Oban Lifesaving Club (Pages 77 - 106) (c) Oban Pride (Pages 107 - 128) 10. DATE OF NEXT MEETING The Trustees will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraph is:- E1 Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). Oban Common Good Fund Councillor Kieron Green Councillor Andrew Kain Councillor Jim Lynch Councillor Luna Martin Contact: Melissa Stewart, Governance Officer, Kilmory, Lochgilphead (01546 604331)
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MINUTES of MEETING of OBAN COMMON GOOD FUND held in the SKYPE on MONDAY, 14 MARCH 2022 Present: Councillor Elaine Robertson (Chair) Councillor Kieron Green Councillor Sir Jamie McGrigor Attending: Melissa Stewart, Governance Officer Marri Malloy, Independent Observer Rev. Father James McNeil, Independent Observer 1. APOLOGIES FOR ABSENCE The Chair welcomed the Rev. Father James MacNeil to the meeting as one of the new observers and introductions were made. Apologies were intimated on behalf of :- Councillor Jim Lynch Very Rev Margi Campbell 2. DECLARATIONS OF INTEREST There were no declarations of interest intimated. 3. MINUTES OF OBAN COMMON GOOD FUND MEETING (a) Minutes of the Special Meeting of the Oban Common Good Fund held on 11 November 2021 The minutes of the Special Meeting held on 11th November 2021 were approved as a correct record. (b) Minutes of the Oban Common Good Fund Meeting held on 23 November 2021 The minutes of the meeting held on 23rd November 2021 were approved as a correct record. The Council resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following 11 items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraphs 6 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. E1 4. INCOME AND EXPENDITURE A financial statement detailing the current position of investment transaction for the period 1st April 2021 – 31st January 2022 was considered. Page 3 Agenda Item 3a
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Decision The Trustees noted the income and expenditure report. (Ref: Financial Statement by Simmers & Co dated 31 January 2022, submitted) E1 5. OUTSTANDING COMMITMENTS (a) Report by Governance Officer The Trustees considered a report that provided the up to date position of previously awarded payments but remain unpaid. Decision: The Trustees noted the report and agreed that the outstanding awards would not be carried over into the new financial year. (Ref: Report by Governance Officer dated 14th March 2022, submitted) (b) Update by LiveArgyll Community Sports Hub A update was received from Live Argyll, as request at the November meeting. Decision The Trustees noted the update provided. E1 6. END OF PROJECT MONITORING (a) Bid4Oban The Trustees were invited to consider the End of Project Monitoring Form from Bid4Oban. Decision The Trustees noted the end of project report. (Ref: End of Project Monitoring Form, submitted) (b) Camanachd Association The Trustees were invited to consider the End of Project Monitoring Form from Camanachd Association. Decision The Trustees noted the end of project report. (Ref: End of Project Monitoring Form, submitted) Page 4
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(c) Oban Community Playpark The Trustees were invited to consider the End of Project Monitoring Form from Oban Community Playpark Decision The Trustees noted the end of project report. (Ref: End of Project Monitoring Form, submitted) (d) Oban Pipe Band The Trustees were invited to consider the End of Project Monitoring Form from Oban Pipe Band. Decision The Trustees noted the end of project report. (Ref: End of Project Monitoring Form, submitted) (e) C Smith/Zumba Gold The Trustees were invited to consider the End of Project Monitoring Form from C Smith/Zumba Gold. Decision The Trustees noted the end of project report. (Ref: End of Project Monitoring Form, submitted) E1 7. NEW APPLICATIONS (a) Hebridean Pursuits Outdoor Learning The Trustees considered the application submitted by Hebridean Pursuits Outdoor Learning. Decision: It was agreed that clarification be obtained on the ratio of local people to people out with the town of Oban who would benefit from this award if granted. In the interim it was unanimously agreed that half the award applied for be paid out, with a delegation to the Governance Officer, in consultation with the Chair, to review the application based on the information provided. (Ref: Application by Hebridean Pursuits Outdoor Learning, submitted) (b) Oban Celtic Shinty Club The Trustees considered the application submitted by Oban Celtic Shinty Club Page 5
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Decision: 1. In noting that other funding opportunities had not yet been explored it was unanimously agreed to award Oban Celtic Shinty Club £5,000 in the hope that this would encourage match funding. 2. If, after seeking other funding opportunities, there remained a shortfall to allow the project to progress, the Trustees invited the Club to re-apply to the Oban Common Good Fund in the next financial year. (Ref: Application by Oban Celtic Shinty Club, submitted) (c) Oban & Ganavan Heritage The Trustees considered the application submitted by Oban and Ganavan Heritage Decision: It was unanimously agreed to award Oban and Ganavan Heritage £3,456 subject to clarification that a bank account had been acquired. (Ref: Application by Oban and Ganavan Heritage, submitted) (d) Oban High School Parent Council The Trustees considered the application submitted by Oban High School Parent Council. Decision: It was unanimously agreed to award Oban High School Parent Council £15,400. (Ref: Application by Oban High School Parent Council, submitted) (e) Oban Sailing Club The Trustees considered the application submitted by Oban Sailing Club. Decision: It was unanimously agreed to award Oban Sailing Club £995. (Ref: Application by Oban Sailing Club, submitted) 8. CLOSING STATEMENT FROM COUNCILLOR ELAINE ROBERTSON As this was the last scheduled meeting prior to the upcoming Local Government Elections, Councillor Robertson thanked her fellow Trustees, Observers and staff for their support over the last ten years. She spoke of the benefit in having the independent Observers and hoped that the next intake of Trustees would see the merit in their continued participation. Councillor McGrigor thanked the Chair for her valued contribution to the meetings and added support for the continuance of the observer roles. Page 6
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MINUTES of MEETING of OBAN COMMON GOOD FUND held in the SKYPE on TUESDAY, 29 MARCH 2022 Present: Councillor Elaine Robertson (Chair) Councillor Kieron Green Councillor Jim Lynch Councillor Sir Jamie McGrigor Attending: Shona Barton, Committee Manager Mairi Malloy, Observer 1. APOLOGIES FOR ABSENCE Apologies were intimated on behalf of:- Very Rev Margi Campbell Fr James MacNeil 2. DECLARATIONS OF INTEREST There were no Declarations of Interest intimated. The Council resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following terms of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraphs 6 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). E1 3. NEW APPLICATIONS (a) Lorn Drama Festival The Trustees considered the application submitted by the Lorn Drama Group. Decision:- The Trustees agreed to award the full amount applied for of £1000. (b) Oban Gaelic Choir Councillor Sir Jamie McGrigor joined the meeting during discussion of this item after some technical difficulties. The Trustees considered the application submitted by Oban Gaelic Choir. Page 9 Agenda Item 3b
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Decision:- The Trustees agreed to award up to the sum of £1250 towards the cost of expenses for the Ceilidh Buffet event subject to the submission of relevant receipts/invoices. Page 10
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ARGYLL AND BUTE COUNCIL OBAN COMMON GOOD FUND LEGAL & REGULATORY SUPPORT 21 JUNE 2022 APPOINTMENT OF CHAIR: OBAN COMMON GOOD FUND 1.0 EXECUTIVE SUMMARY This report invites the Trustees of the Oban Common Good Fund to appoint one of their number to the position of Chair. Page 11 Agenda Item 4
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ARGYLL AND BUTE COUNCIL OBAN COMMON GOOD FUND LEGAL & REGULATORY SUPPORT 21 June 2022 APPOINTMENT OF CHAIR: OBAN COMMON GOOD FUND 2.0 INTRODUCTION 2.1 The purpose of this report is to invite the Trustees of the Oban Common Good Fund to appoint a Trustee to serve as the Chair. 3.0 RECOMMENDATIONS 3.1 That the Trustees agree to appoint one of the Trustees nominated by the Council on 19 May 2022 to serve as the Chair of the Oban Common Good Fund. 4.0 DETAIL 4.1 At the first meeting of the new Council held on 19th May 2022 4 Members representing electoral wards 4 (Oban South & the Isles) and 5 (Oban North and Lorn) were appointed to serve as Trustees. 4.2 The Trustees of the Oban Common Good Fund are Councillors Andrew Kain, Kieron Green, Jim Lynch and Luna Martin. 4.3 At this first meeting of the Fund since the appointments were made, it would be appropriate to consider and agree the appointment of one of the appointed Trustees to fulfil the role of Chair. 5.0 CONCLUSION 5.1 To enable the fund to function efficiently, the Trustees are invited to consider appointing one of their number to carry out the role of Chair. 6.0 IMPLICATIONS 6.1 Policy - The appointment of a chair is consistent with Council Standing Orders 6.2 Financial – None 6.3 Legal - None 6.4 HR - None 6.5 Fairer Scotland Duty: Page 12
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6.5.1 Equalities – protected characteristics - None 6.5.2 Socio-economic Duty - None 6.5.3 Islands – None 6.6 Climate Change - None 6.7 Risk - None 6.7 Customer Service - None Executive Director with Responsibility for Legal and Regulatory Support – Douglas Hendry 27 June 2022 For further information contact: Melissa Stewart, Governance Officer, 01546 604331 Page 13
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ARGYLL AND BUTE COUNCIL OBAN COMMON GOOD FUND LEGAL & REGULATORY SUPPORT 21 JUNE 2022 OBAN COMMON GOOD FUND OBSERVER ROLE 1.0 EXECUTIVE SUMMARY The purpose of this report is to provide the Trustees of the Oban Common Good fund with information regarding the role of observers which the previous Trustees had put in place to ensure openness and transparency of decision making, and to seek instruction from the new Trustees as to whether they would like to continue this arrangement. Page 15 Agenda Item 5
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ARGYLL AND BUTE COUNCIL OBAN COMMON GOOD FUND LEGAL & REGULAORY SUPPORT 21 June 2022 OBAN COMMON GOOD FUND OBSERVER ROLE 2.0 INTRODUCTION 2.1 The purpose of this report is to invite the Trustees of the Oban Common Good Fund to consider the previous practice of appointing observers to attend meetings of the Oban Common Good Fund and to seek instruction from the newly appointed Trustees regarding the continuation of these roles. 3.0 RECOMMENDATIONS 3.1 That the Trustees agree to note the previous arrangement in appointing observers in terms of transparency and openness of decision making, and consider what approach, if any, they may wish to take in terms of widening participation at their future meetings. 4.0 DETAIL 4.1 In 2012 the incoming Trustees of the Oban Common Good Fund were keen to look at the operation of the fund and ensure openness and transparency in all of the decision making process. To assist with this they agreed, in November 2012, to invite observers to meetings to ensure greater visibility to the community of the application of fund criteria and distribution guidance when determining applications. This being seen to be beneficial as much of the business transacted by the Fund involves discussion of the financial affairs of third parties and as such most of the business is taken in private. 4.2 In terms of appointing observers, the 2012 Trustees agreed to invite a member of Oban Community Council, and one member of the religious community to serve as observers, with the intention that those observers would scrutinise decision making by offering views on the applications received and asking questions of the Trustees and Governance advisor about the application of the Fund criteria. 4.3 In 2019 the incoming Trustees again agreed to continue this practice and both Marri Malloy, Chair of Oban Community Council and the Reverend Dugald Cameron were once again re-appointed to fulfil this role with Reverend Cameron stepping down in 2021 due to a relocation to a parish Page 16
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outwith the area served by the Fund. 4.4 Following Reverend Cameron’s resignation the religious community were again approached and invited to put forward nominations for the vacancy. Two expressions of interest were received from Reverend Monsignor James MacNeil and the Very Reverend Canon Margi Campbell. The then Trustees agreed that both would be invited to a meeting to discuss various options, including increasing the number of observers. In recognition that there had been some occasions when the religious representative could not attend due to officiating at life events, the Trustees extended an invitation to both representatives to be observers, although the timing of the appointments has meant that they have only been eligible to attend meetings on 3 occasions. 4.5 At this first meeting of the Fund since the appointments were made, it would be appropriate that the newly appointed Trustees consider what approach, if any, they may wish to take to widen participation at future meetings. 5.0 CONCLUSION 5.1 Since 2012, the practice of having observer roles has been applied to meetings of the Oban Common Good Fund. The former Trustees will be aware that this practice has improved transparency and public awareness of the Fund. However, the involvement of observers, or other means of widening participation in meetings is a matter for the newly appointed Trustees to consider. 6.0 IMPLICATIONS 6.1 Policy - None 6.2 Financial – None, the positions of observer are voluntary and not subject to remuneration. 6.3 Legal - None 6.4 HR - None 6.5 Fairer Scotland Duty: 6.5.1 Equalities – protected characteristics - None 6.5.2 Socio-economic Duty - None 6.5.3 Islands – None 6.6 Climate Change - None 6.7 Risk - None 6.7 Customer Service - None Executive Director with Responsibility for Legal and Regulatory Support – Douglas Hendry 27 June 2022 For further information contact: Melissa Stewart, Governance Officer, 01546 604331 Page 17
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