Agenda reports pack
Argyll and Bute Council · 18 March 2024
Back to Oban Common Good Fund — 18 March 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Argyll and Bute Council Comhairle Earra-Ghàidheal Agus Bhòid Customer Services Executive Director: Douglas Hendry Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 11 March 2024 NOTICE OF MEETING A meeting of the OBAN COMMON GOOD FUND will be held by MICROSOFT TEAMS on MONDAY, 18 MARCH 2024 at 2:00 PM, which you are requested to attend. Douglas Hendry Executive Director of Customer Services BUSINESS 1. WELCOME AND APOLOGIES 2. DECLARATIONS OF INTEREST 3. MINUTES (a) Minutes of Oban Common Good Fund Meeting held 13 November 2023 (Pages 3 - 6) (b) Minutes of Special Meeting of Oban Common Good Fund held on 12 December 2023 (Pages 7 - 8) E1 4. INCOME AND EXPENDITURE Report by Simmers and Company (Pages 9 - 10) E1 5. END OF PROJECT MONITORING (a) Adventure Oban (Pages 11 - 12) (b) Atlantis Leisure (Pages 13 - 14) (c) Family Mediation (Pages 15 - 18) (d) Highlands and Islands Music & Dance Festival (Pages 19 - 24) (e) Lorn & Oban Health Options (Pages 25 - 28) (f) Oban War Memorial Centenary Group (Pages 29 - 32) Public Document Pack
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E1 6. NEW APPLICATIONS (Pages 33 - 34) (a) Highlands and Islands Music & Dance Festival (Pages 35 - 60) (b) Oban Communities Trust (Pages 61 - 126) E1 7. CONTINUED APPLICATION (a) Oban Community Council (Pages 127 - 136) The Trustees will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraph is:- Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). Oban Common Good Fund Councillor Kieron Green Councillor Andrew Kain (Chair) Councillor Jim Lynch Councillor Luna Martin Contact: Karen Campbell – 01631 567855
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MINUTES of MEETING of OBAN COMMON GOOD FUND held BY MICROSOFT TEAMS on MONDAY, 13 NOVEMBER 2023 Present: Councillor Kieron Green (Chair) Councillor Jim Lynch Councillor Luna Martin Attending: Melissa Stewart, Governance Officer Rev. Margi Campbell, Observer Marri Malloy, Observer 1. APOLOGIES Apologies were intimated by Councillor Andrew Kain. It was agreed that in Councillor Kain’s absence that Councillor Green would Chair the meeting. 2. DECLARATIONS OF INTEREST Councillor Jim Lynch declared a non-financial interest in Item 9(a) of these minutes as he is a member of Oban War Memorial Centenary Group. Councillor Lynch left the meeting during consideration of the item and did not participate in the decision making. The Trustees noted that given the Declaration of Interest made by Councillor Lynch the meeting would not be quorate in respect of item 9(a) of these minutes and resolved that for this item only they would agree a temporary delegation to the Governance Officer to participate as a decision maker. The decision is recorded on that basis. 3. MINUTES OF MEETING (a) Minutes of Oban Common Good Fund - 21 August 2023 The minutes of the Oban Common Good Fund held on 21 August 2023 were approved as a correct record. The Council resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. E1 4. INCOME AND EXPENDITURE A financial statement detailing the current position of investment transaction for the period up to 31 October 2023 was considered. Decision Page 3 Agenda Item 3a
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The Trustees noted the income and expenditure report. (Ref: Report by Simmers & Co for period ending 31 October 2023, submitted) E1 5. ANNUAL ACCOUNTS 2022/2023 The Governance Officer stated that the audited annual accounts for 2022/23 are not yet available, as the Council has new auditors and as a result, this year’s audit was not running to the normal timescales. It is anticipated that the accounts will be submitted to a special Council meeting in December, therefore if Trustees wish to consider these prior to that special meeting, a special meeting of the Oban Common Good Fund may need to be called in order for the accounts to be presented to the Trustees, should Trustees wish to consider these before the special Council meeting. Decision The Trustees agreed to hold a special meeting of the Oban Common Good Fund on 8 December to consider the audited accounts. The observers intimated apologies for the meeting but confirmed they are happy to receive a copy of the accounts by email and feedback any comments in advance of the special meeting. E1 6. END OF PROJECT MONITORING (a) Oban Pride The Trustees were invited to consider the End of Project Monitoring from Oban Pride. Decision The Trustees noted the end of project form. (Ref: End of Project Monitoring Form, submitted) E1 7. NEW APPLICATIONS (a) Dunollie Preservation Trust The Trustees considered the application from Dunollie Preservation Trust. Decision After careful consideration the Trustees agreed that the application required more detail in order for them to make a final decision. It was agreed to continue consideration of the applicant to the special meeting on 8 December and that the applicants would be invited to the meeting on 8 December to provide further details on their application and respond to any questions the Trustees may have. Page 4
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(Ref: Application from Dunollie Preservation Trust, submitted) (b) Hope Kitchen The Trustees considered the application from Hope Kitchen. Decision The Trustees agreed: 1. Award the sum of £2,178.96 in respect of the heaters; and 2. To delegate authority to the Governance Officer, in consultation with the Chair to award a further £3850 when clarification that the lease had been secured, and subject to confirmation that planning permission was not required, or otherwise had been obtained prior to purchase and installation of the shed. (Ref: Application from Hope Kitchen, submitted) (c) Oban Community Council The Trustees considered the application from Oban Community Council. Decision After careful consideration the Trustees agreed that the application required more detail in order for them to make a final decision. It was agreed to continue consideration of the applicant to the special meeting on 8 December and that the applicants would be invited to the meeting on 8 December to provide further details on their application and respond to any questions the Trustees may have. (Ref. Application from Oban Community Council, submitted) 8. DATE OF NEXT MEETING It was agreed that a special meeting be convened on 8 December 2023 and that the next scheduled meeting would be held on 18 March 2024 at 2pm. Both meetings would be held remotely. [Note: Having been advised post-meeting of a potential clash with a Council led event it was subsequently agreed to hold the next special meeting of the Oban Common Good Fund on 12th December 2023.] Councillor Lynch left the meeting at this point having declared an interest in the request by Oban War Memorial Centenary Group. E1 9. CONSIDER REQUEST TO EXTEND GRANT DEADLINE (a) Oban War Memorial Centenary Group Page 5
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A request from the Oban War Memorial Centenary Group had been received to extend the grant deadline, as they were still awaiting some invoices to allow them to fully draw down the funding awarded. Decision The Trustees agreed to extend the award deadline to the 31st March 2024. Page 6
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MINUTES of the SPECIAL MEETING of OBAN COMMON GOOD FUND held in the MICROSOFT TEAMS on TUESDAY, 12 DECEMBER 2023 Present: Councillor Kieron Green (Chair) Councillor Kieron Green Councillor Jim Lynch Councillor Luna Martin Attending: Melissa Stewart, Governance Officer Marri Malloy, Observer 1. APOLOGIES Apologies were received from Councillor Andrew Kain and Rev Margi Campbell. It was agreed that in Councillor Kain’s absence that Councillor Green would Chair the meeting. 2. DECLARATIONS OF INTEREST Marri Malloy declared an interest in Items 4c and 4d of these minutes as she is a member of Oban Community Council, and therefore would leave the meeting whilst these items were discussed. 3. DRAFT ANNUAL ACCOUNTS 2022/23 The draft annual accounts detailing the current position of investment transaction for period 1st April 2022 to 31st March 2023 were presented by David MacGregor with Trustees being invited to note them. Decision The Trustees noted the draft annual accounts. (Ref. Draft Annual Accounts 2022/23 as prepared by Simmers & Co dated 31st March 2023) E1 4. ADDITIONAL SUBMISSIONS (a) Dunollie Preservation Trust Additional information was received prior to the meeting to allow the Trustees to consider the application further. Emma Sutcliffe, joined the meeting to respond to any additional information the Trustees may require to support application by the MacDougall of Dunollie Preservation Trust. The Trustees were satisfied with the response and therefore had no further questions. Ms Sutcliffe left the meeting. Page 7 Agenda Item 3b
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The Chair, suggested that the agenda be taken out of sequence, to allow Marri to be present for decision on the application by Dunollie Preservation Trust to allow her leave the meeting thereafter. (b) Dunollie Preservation Trust The Trustees considered the application and the additional supporting information from the MacDougall of Dunollie Preservation Trust. Decision The Trustees agreed to award the sum of £4750 towards the project. Marri Malloy left the meeting at this point. (c) Oban Community Council The Trustees heard from Laura Corbe, Sue Barnard and Elaine Robertson, with the additional information they requested to support the Oban Community Council application submitted to the November meeting. (d) Oban Community Council The Trustees considered the application and additional supporting information received from Oban Community Council. Decision The Chair advised he had a prior engagement and would have to leave the meeting, as the meeting would then be inquorate, it was agreed the meeting would reconvene after the Oban, Lorn and the Isles Area Committee Meeting concluded on 13th December. Meeting reconvened on 13th December at 1pm by MS Teams when, Councillors Green, Lynch and Martin were in attendance along with Melissa Stewart, Governance Officer. After further discussions the Trustees agreed to award an initial sum of £4000 towards the initial public engagement for the first phase of the project, with the expectation being that they receive regular updates on the progress of the project and funding obtained. The Trustees further agreed the application would be continued and periodically reviewed up to 31 March 2025 with the first review taking place at their meeting on 18 March 2023. Page 8
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