5 - Council Meetings Timetable and Governance Arrangements
Renfrewshire Council · 9 May 2024
Back to Council — 9 May 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
To: Council On: 9 May 2024 Report by: Director of Finance and Resources Heading: Council Meetings Timetable and Governance Arrangements 1. Summary 1.1 The Council at its meeting held on 29 September 2022 agreed its timetable of meetings until December 2024. This report sets out a proposed timetable from January 2025 until May 2027, on the basis of current governance arrangements. 1.2 As usual, the following recess periods have been incorporated: Summer – 7 weeks to accommodate the Paisley Fair October – 2 weeks Christmas/New Year – 2 weeks Spring – 2 weeks 1.3 As previously, meetings of the Appeals Board and Local Review Body have been timetabled. However, it may be that these meetings are not required and will be cancelled in consultation with the respective convener. 1.4 The school holidays for session 2026/27 have still to be agreed and as a result the proposed recess in 2026 may require to be changed at a later date. 1.5 The dates of the meetings of the Audit, Risk & Scrutiny Board and Council in September 2025 and September 2026 have been arranged to synchronise with the Council’s audited accounts timetable. 1.6 The Council meeting to be held in May 2026 would usually take place on 7 May, the same day as the Scottish Parliamentary Elections. This has been moved in the attached timetable to 14 May to avoid this clash. 1.7 The statutory meeting of Council has been timetabled for 20 May 2027.
Page 2
1.8 In the current agreed timetable for 2022/24, a meeting of the Finance, Resources & Customer Services Policy Board has been programmed for 19 September 2024. As it stands the meeting would be held the day following the meeting of the Leadership Board which is usually the final meeting of any Board cycle before Council and which also allows a mechanism for any items to be called in. It is suggested that the date of the Finance, Resources & Customer Services Policy Board meeting be changed to 12 September 2024. 1.9 There has been an inconsistency of approach between the Joint Consultative Committee (Non-Teaching), which agrees its own meeting dates, and the Renfrewshire Council Joint Negotiating Committee for Teaching Staff where the meeting dates have been fixed by Council. It is therefore proposed that the JNC revert to setting its own meeting dates from January 2025 onwards. 1.10 The Conservative group has intimated that it wishes to replace Councillor McGonigle on the Finance, Resources and Customer Service Policy Board with Councillor Leishman and replace Councillor McGonigle on the Investment Review Board with Councillor Graham. 1.11 At the meeting of Renfrewshire Council held on 4 May 2023 it was agreed that the Council’s participation in developing the Advanced Manufacturing Innovation District Scotland (AMIDS) site in partnership with Tarras Park Properties Limited through membership of a Limited Liability Partnership (LLP) be approved. It was also agreed that the nomination of Barbara Walker, City Deal and Infrastructure Programme Director and Alastair MacArthur, Director of Finance & Resources as the Council’s representatives on the Board of the AMIDS (Renfrewshire) LLP be authorised. Agreement is now requested to add Alasdair Morrison, Head of Economy and Development, as an alternate member on the Board of the LLP, which would enable him to attend meetings in the absence of either of the Council’s two existing representatives. 2. Recommendations 2.1 That the Council determines the timetable of meetings of the Council and its Boards to May 2027, including the dates during which there are to be recesses, as detailed in the appendix to this report; 2.2 That it be noted that meetings of the Appeals Board and Local Review Body, although timetabled, will be cancelled in consultation with the respective convener, if there is no substantive business; 2.3 That the meeting of the Finance, Resources & Customer Services Policy Board timetabled to be held on 19 September 2024 be changed to 12 September 2024; 2.4 That the Renfrewshire Council Joint Negotiating Committee for Teaching Staff will set its meeting dates from January 2025 onwards;
Page 3
2.5 That Councillor Leishman replaces Councillor McGonigle on the Finance, Resources and Customer Service Policy Board and Councillor Graham replaces Councillor McGonigle on the Investment Review Board; and 2.6 That the Alasdair Morrison, Head of Economy and Development, be nominated as an alternate member to the Board of AMIDS (Renfrewshire) LLP as detailed in section 1.10 of this report. Implications of the Report 1. Financial – none 2. HR & Organisational Development – none 3. Community/Council Planning – none 4. Legal – none 5. Property/Assets – none 6. Information Technology – none 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals’ human rights have been identified arising from the recommendations contained in the report as it deals with Member appointments to Boards. If required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council’s website. 8. Health & Safety – none 9. Procurement – none 10. Risk – none 11. Privacy Impact – none 12. CoSLA Policy Position – none 13. Climate change – none
Page 4
List of Background Papers None Author: Dave Low Democratic Services Manager david.low@renfrewshire.gov.uk 0141 487 1118
Page 5
January 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 public holiday 2 public holiday 3 public holiday 4 5 6 7 8 9 10 11 12 – 1/3 13 14 ‐ 1pm: Communities & Housing 3pm: ‐ Police and Fire & Rescue Scrutiny 15 – 10 am: Regulatory Functions 16 ‐ 1pm: Education & Children’s Services 17 18 19 – 2/3 20 – 3pm: Audit, Risk & Scrutiny 21 – 10 am: Economy and Regeneration 1pm: Planning and Climate Change 22 – 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 23 ‐ 9.30am : Appeals 24 25 26 – 3/3 27 ‐ 2pm: Petitions 28 ‐ 2pm: Local Review Body 29 30 31 February 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 ‐ 10 am : Fairer Renfrewshire Sub‐ committee 6 ‐10 am : Regulatory Functions 7 8 9 – 4/3 10 11‐ 2pm: JNC 12 13 ‐ 10 am: Finance, Resources & Customer Services 14 15 16 – 5/3 17 18 19‐ 1pm: Leadership 20 21 22 23 – 6/3 24 25 26 27‐ 9.30am: Council 28 26– 7/3 27 28 March 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 ‐ 8/3 3 4 5 6 7 8 9 – 1/4 10 11‐ 1pm: Communities & Housing 3pm: ‐ Police and Fire & Rescue Scrutiny 12‐ 10 am: Regulatory Functions 13‐ 1pm: Education & Children’s Services 14 15 16 – 2/4 17‐ 3pm: Audit, Risk & Scrutiny 18– 10 am: Economy and Regeneration 1pm : Planning and Climate Change 19‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 20‐ 9.30am Appeals 21 22 23 ‐3/4 24‐ 2pm: Petitions 25 26‐ 10 am : Fairer Renfrewshire Sub‐ committee 27‐10 am : Regulatory Functions 28 29 30 4/4 31
Page 6
April 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1‐ 2pm: Local Review Body 2 3‐ 10 am: Finance, Resources & Customer Services 4 5 6 7 recess 8 recess 9 recess 10 recess 11 recess 12 13 14 recess 15 recess 16 recess 17 recess 18 public holiday 19 20 5/4 21 public holiday 22 23 24 25 26 27 6/4 28 29 30 ‐ 1pm: Leadership May 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 7/4 1‐ 9.30am: Council 2 3 4 5 public holiday 6 7 8 9 10 11 – 1/5 12 13 ‐ 1pm: Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 14 ‐ 10am: Regulatory Functions 15 ‐ 1pm: Education & Children’s Services 16 17 18 – 2/5 19 ‐ 3pm: Audit, Risk & Scrutiny 20 ‐ 10 am: Economy and Regeneration 1pm : Planning and Climate Change 21 ‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 22 ‐ 9.30am: Appeals 23 24 25 ‐3/5 26 Public Holiday 27‐ 2pm: Local Review Body 28‐ 10 am : Fairer Renfrewshire Sub‐ committee 29 – 10 am: Regulatory Functions 30 31 June 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 ‐ 4/5 2–‐ 2pm: Petitions 3 4 5 6 7 8 – 5/5 9 10 11 ‐ 11am: Investment Review Board 12 – 10 am: Finance, Resources & Customer Services 13 14 15 – 6/5 16 17 18 ‐ 1pm: Leadership 19 20 21 22 – 7/5 23 24 25 26 ‐ 9.30am: Council 27 28 29 30 recess July recess July recess July recess July recess July recess
Page 7
August 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 recess 2 3 4 public holiday 5 recess 6 recess 7 recess 8 recess 9 10 11 recess 12 recess 13 recess 14 recess 15 recess 16 17 – 1/1 18‐ 3pm: Audit, Risk & Scrutiny 19 – 1pm: Communities & Housing 3pm: ‐ Police and Fire & Rescue Scrutiny 20 ‐ 10am: Regulatory Functions 21 – 1pm: Education & Children’s Services 22 23 24 – 2/1 25 26 – 10 am: Economy and Regeneration 1pm : Planning and Climate Change 27 ‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 28 – 9.30am: Appeals 29 30 31 3/1 September 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 3/1 1 – 2pm: Petitions 2 3 ‐ 10 am – Fairer Renfrewshire Sub‐ committee 4 ‐ 10am: Regulatory Functions 5 6 7 ‐4/1 8 9 – 2pm: Local Review Body 10 11– 10 am: Finance, Resources & Customer Services 12 13 14 – 5/1 15 16 17 – 1pm: Leadership 18 19 20 21 – 6/1 22 – 3pm: Audit, Risk & Scrutiny 23 24 25 ‐ 9.30 am: Council 26 public holiday 27 28 29 public holiday 30 October 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 recess 14 recess 15 recess 16 recess 17 recess 18 19 20 recess 21 recess 22 recess 23 recess 24 recess 25 26 1/2 27 28 – 1pm : Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 29 10 am: Regulatory Functions 30 1pm : Education & Children’s Services 31 1
Page 8
November 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 – 2/2 3 ‐ 3pm: Audit, Risk & Scrutiny 4 – 10 am: Economy and Regeneration 1pm : Planning and Climate Change 5 ‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 6‐ 9.30am : Appeals 7 8 9 ‐ 3/2 10 ‐ 2pm: Petitions 11 12 ‐ 10 am : Fairer Renfrewshire Sub‐ committee 13 – 10am: Regulatory Functions 14 15 16 – 4/2 17 18 ‐ 2pm: Local Review Body 19 ‐ 11am: Investment Review Board 20‐ 10 am: Finance, Resources & Customer Services 21 22 23 – 5/2 24 25 26 27 28 29 30 – 6/2 December 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 6/2 1 2 3 ‐ 1pm: Leadership 4 5 6 7 – 7/2 8 9 10 11 ‐ 9.30am: Council 12 13 14 15 16 17 18 19 20 21 22 recess 23 recess 24 recess 25 public holiday 26 27 28 29 public holiday 30 recess 31 recess January 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 public holiday 2 public holiday 3 4 5 public holiday 6 7 8 9 10 11 – 1/3 12 13 ‐ 1pm: Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 14 – 10 am: Regulatory Functions 15 ‐ 1pm: Education & Children’s Services 16 17 18 – 2/3 19 ‐ 3pm: Audit, Risk & Scrutiny 20 – 10 am: Economy and Regeneration 1pm : Planning and Climate Change 21 ‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 22 ‐ 9.30am : Appeals 23 24 25 – 3/3 26 ‐ 2pm: Petitions 27 ‐ 2pm: Local Review Body 28‐ 10 am : Fairer Renfrewshire Sub‐ committee 29 – 10 am Regulatory Functions 30 31
Page 9
February 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 – 4/3 2 3 4 5 – 10 am: Finance, Resources & Customer Services 6 7 8 – 5/3 9 10 11 12 13 14 15 – 6/3 16 17 18 ‐ 1pm: Leadership 19 20 21 22 – 7/3 23 24 25 26‐ 9.30am: Council 27 28 March 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 – 1/4 9 10‐ 1pm: Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 11‐ 10am: Regulatory Functions 12‐ 1pm: Education & Children’s Services 13 14 15 – 2/4 16‐ 3pm: Audit, Risk & Scrutiny 17 – 10 am: Economy and Regeneration 1pm – Planning and Climate Change 18‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Sub‐ committee 19‐ 9.30am: Appeals 20 21 22 – 3/4 23‐ 2pm: Petitions 24‐ 2pm: Local Review Body 25‐ 10 am – Fairer Renfrewshire Sub‐ committee 26‐ 10am: Regulatory Functions 27 28 29 30 31 April 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 – public holiday 4 5 6 – public holiday 7 ‐ recess 8 ‐ recess 9 ‐ recess 10 ‐ recess 11 12 13 recess 14 recess 15 recess 16 – recess 17 recess 18 19 ‐ 4/4 20 21 22 23 ‐ 10 am: Finance, Resources & Customer Services 24 25 26‐ 5/4 27 28 29 – 1pm: Leadership 30
Page 10
May 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 ‐6/4 4 Public holiday 5 6 7 Scottish Parliamentary Elections 8 9 10 11 12 ‐ 2pm: JNC 13 14 ‐ 9.30 am: Council 15 16 17 ‐ 1/5 18‐ 3pm: Audit, Risk & Scrutiny 19 ‐ 1pm: Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 20 ‐ 10am: Regulatory Functions 21 ‐ 1pm: Education & Children’s Services 22 23 24‐ 2/5 25 Public Holiday 26 – 10 am: Economy and Regeneration 1pm : Planning and Climate Change 27 ‐ 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 28 ‐ 9.30am: Appeals 29 30 31 June 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 3/5 1 ‐ 2pm: Petitions 2 ‐ 2pm: Local Review Body 3‐ 10 am : Fairer Renfrewshire Sub‐ committee 4 ‐ 10am: Regulatory Functions 5 6 7 ‐ 4/5 8 9 10 ‐ 11am: Investment Review Board 11– 10 am: Finance, Resources & Customer Services 12 13 14 ‐ 5/5 15 16 17 ‐ 1pm: Leadership 18 19 20 21 ‐ 6/5 22 23 24 25 ‐ 9.30am: Council 26 recess 27 28 29 recess 30 recess July recess July recess July recess July recess August 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Public Holiday 4 recess 5 recess 6 recess 7 recess 8 9 10 recess 11 recess 12 recess 13 recess 14 recess 15 16 ‐ 1/1 17– 3pm: Audit, Risk & Scrutiny 18– 1pm: Communities & Housing 3pm: ‐ Police and Fire & Rescue Scrutiny 19 – 10am: Regulatory Functions 20 ‐ 1pm: Education & Children’s Services 21 22 23 ‐ 2/1 24 25– 10 am: Economy and Regeneration 1pm : Planning and Climate Change 26 – 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 27 ‐ 9.30am: Appeals 28 29 30 3/1 31 – 2pm: Petitions
Page 11
September 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 ‐ 10 am : Fairer Renfrewshire Sub‐ committee 3 ‐ 10am: Regulatory Functions 4 5 6 ‐ 4/1 7 8 – 2pm: Local Review Body 9 10– 10 am: Finance, Resources & Customer Services 11 12 13 ‐ 5/1 14 15 16 – 1pm: Leadership 17 18 19 20 ‐ 6/1 21 – 3pm: Audit, Risk & Scrutiny 22 23 24 – 9.30 am Council 25 Public Holiday 26 27 28 Public Holiday 29 30 October 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday ‐ 1 2 3 4 5 recess 6 recess 7 recess 8 recess 9 recess 10 11 12 recess 13 recess 14 recess 15 recess 16 recess 17 18 19 20 21 22 23 24 25 – 1/2 26 27– 1pm: Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 28 ‐ 10am: Regulatory Functions 29 ‐ 1pm: Education & Children’s Services 30 31 November 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 ‐ 2/2 2 ‐ 3pm: Audit, Risk & Scrutiny 3– 10 am: Economy and Regeneration 1pm – Planning and Climate Change 4 – 10 am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 5 – 9.30am: Appeals 6 7 8 ‐ 3/2 9 – 2pm: Petitions 10 11‐ 10 am : Fairer Renfrewshire Sub‐ committee 12 – 10am: Regulatory Functions 13 14 15 ‐ 4/2 16 17 – 2pm: Local Review Body 18 – 11am: Investment Review Board 19– 10 am: Finance, Resources & Customer Services 20 21 22 ‐ 5/2 23 24 25 26 27 28 29 30 December 2026 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 6/2 1 2 – 1pm: Leadership 3 4 5 6 ‐ 7/2 7 8 9 10 – 9.30 am: Council 11 12 13 14 15 16 17 18 19 20 21 recess 22 recess 23 recess 24 recess 25 public holiday 26
Page 12
27 28 public holiday 29 recess 30 31 January 2027 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 – public holiday 2 3 4 – public holiday 5 – public holiday 6 7 8 9 10 11 12 13 14 15 16 17 1/3 18 19 – 1pm: Communities & Housing 3pm: Police and Fire & Rescue Scrutiny 20 10 am: Regulatory Functions 21 – 1pm: Education & Children’s Services 22 23 24 2/3 25 – 3pm: Audit, Risk & Scrutiny 26 – 10am: Economy & Regeneration 1pm: Planning & Climate Change 27 – 10am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 28 – 9.30am: Appeals 29 30 31 3/3 February 2027 1 – 2pm: Petitions 2 – 2pm: Local Review Body 3 – 10am: Fairer Renfrewshire Sub‐ committee 4 – 10 am: Regulatory Functions 5 6 7 4/3 8 9 10 11 – 10am: Finance, Resources & Customer Services 12 13 14 5/3 15 16 17 18 19 20 21 6/3 22 23 24 – 1pm: Leadership 25 26 27 28 7/3 March 2027 1 2 3 4 – 9.30am: Council 5 6 7 1/4 8 9 – 1pm: Communities & Housing 3pm: Police and Fire & Rescue Sub‐committee 10 – 10 am: Regulatory Functions 11 – 1pm: Education & Children’s Services 12 13 14 2/4 15 ‐ 3pm: Audit, Risk & Scrutiny 16 – 10am: Economy & Regeneration 1pm: Planning & Climate Change 17 – 10am: Infrastructure, Land & Environment 1pm: Community Asset Transfer Sub‐ committee 18 – 9.30am: Appeals 19 20 21 3/4 22 – 2pm: Petitions 23 24 – 10am: Fairer Renfrewshire Sub‐ committee 25 – 10am: Regulatory Functions 26 public holiday 27 28 4/4 29 public holiday 30 – 2pm: Local Review Body 31 April 2027 1 – 10am: Finance, Resources & Customer Services 2 3
Page 13
4 5 recess 6 recess 7 recess 8 recess 9 recess 10 11 12 rcesss 13 recess 14 recess 15 recess 16 recess 17 18 5/4 19 20 21 – 1pm: Leadership 22 23 24 25 6/4 26 27 28 29 – 9.30am: Council 30 May 2027 1 2 3 public holiday 4 5 6 Local Government Elections 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Statutory Meeting of Council 21 22 23 24 public holiday 25 26 27 28 29 30 31