Agenda reports pack
Argyll and Bute Council · 20 May 2024
Back to Oban Common Good Fund — 20 May 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Argyll and Bute Council Comhairle Earra-Ghàidheal Agus Bhòid Customer Services Executive Director: Douglas Hendry Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 13 May 2024 NOTICE OF MEETING A meeting of the OBAN COMMON GOOD FUND will be held by MICROSOFT TEAMS on MONDAY, 20 MAY 2024 at 11:00 AM, which you are requested to attend. Douglas Hendry Executive Director of Customer Services BUSINESS 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST (IF ANY) 3. MINUTES Minutes of the Meeting of the Oban Common Good Fund held on 18 March 2024 (Pages 3 - 6) 4. APPOINTMENT OF A CHAIR TO THE OBAN COMMON GOOD FUND Report by Democratic Services Manager (Pages 7 - 10) E1 5. DRAFT ANNUAL ACCOUNTS AND SETTING OF ANNUAL BUDGET (a) Draft Annual Accounts 2023/24 (Pages 11 - 18) (b) Income and Expenditure Report (Pages 19 - 20) (c) Set Annual Grant Budget E1 6. END OF PROJECT MONITORING REPORTS (a) Oban High School Parent Teacher Association (Pages 21 - 24) E1 7. CONSIDERATION OF NEW APPLICATIONS (Pages 25 - 26) (a) Eadar Glinn Residents Comfort Fund (Pages 27 - 46) Public Document Pack
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(b) Oban FM (Pages 47 - 86) (c) Oban Pride (Pages 87 - 116) 8. DATE OF NEXT MEETING The Trustees will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraph is:- Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). Oban Common Good Fund Councillor Kieron Green Councillor Amanda Hampsey Councillor Jim Lynch Councillor Julie McKenzie Melissa Stewart Contact: Karen Campbell - 01631 567855
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MINUTES of MEETING of OBAN COMMON GOOD FUND held by MICROSOFT TEAMS on MONDAY, 18 MARCH 2024 Present: Councillor Kieron Green (Chair) Councillor Jim Lynch Councillor Luna Martin Attending: Melissa Stewart, Governance Officer 1. WELCOME AND APOLOGIES Apologies were intimated by Councillor Andrew Kain, Provost Margi Campbell, Fr James MacNeil and Marri Malloy. It was agreed that in Councillor Kain’s absence that Councillor Green would Chair the meeting. 2. DECLARATIONS OF INTEREST Councillor Jim Lynch declared a non-financial interest in Items 5(d) and Item 8 of these minutes as he is a member of Highlands and Islands Music & Dance Festival. Councillor Lynch left the meeting during consideration of the item and did not participate in the decision making. The Chair proposed, and the Trustees agreed, that the agenda be taken out of sequence, leaving item 6(a) of the agenda to be discussed at the end of the meeting, to allow Councillor Lynch to take part in discussions on other items of business prior to leaving the meeting. The minute reflects the order of business as taken at the meeting. The Trustees noted that given the Declaration of Interest made by Councillor Lynch the meeting would not be quorate in respect of items 5(d) and 8 of these minutes and resolved that for these items only they would agree a temporary delegation to the Governance Officer to participate as a decision maker. The decision is recorded on that basis. 3. MINUTES (a) Minutes of Oban Common Good Fund Meeting held 13 November 2023 The minutes of the Oban Common Good Fund held on 13 November 2023 were approved as a correct record. (b) Minutes of Special Meeting of Oban Common Good Fund held on 12 December 2023 The minutes of the Special Meeting of the Oban Common Good Fund held on 12 December 2023 were approved as a correct record. Page 3 Agenda Item 3
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The Trustees resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. 4. INCOME AND EXPENDITURE A financial statement detailing the current position of investment transaction for the period up to 26 February 2024 was considered. Decision The Trustees noted the income and expenditure report. (Ref: Report by Simmers & Co for period ending 26 February 2024, submitted) 5. END OF PROJECT MONITORING (a) Adventure Oban The Trustees were invited to consider the End of Project Monitoring from Adventure Oban. Decision The Trustees noted the end of project form. (Ref: End of Project Monitoring Form, submitted) (b) Atlantis Leisure The Trustees were invited to consider the End of Project Monitoring from Atlantis Leisure. Decision The Trustees noted the end of project form. (Ref: End of Project Monitoring Form, submitted) (c) Family Mediation The Trustees were invited to consider the End of Project Monitoring from Family Mediation. Decision The Trustees noted the end of project form. (Ref: End of Project Monitoring Form, submitted) Page 4
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Councillor Lynch left the meeting. (d) Highlands and Islands Music & Dance Festival The Trustees were invited to consider the End of Project Monitoring from Highlands and Islands Music & Dance Festival. Decision The Trustees requested further information regarding the use of the underspend of £320. (Ref: End of Project Monitoring Form, submitted) (e) Lorn & Oban Health Options Councillor Lynch rejoined the meeting at this point. The Trustees were invited to consider the End of Project Monitoring from Lorn and Oban Healthy Options. Decision The Trustees noted the end of project form. (Ref: End of Project Monitoring Form, submitted) (f) Oban War Memorial Centenary Group The Trustees were invited to consider the End of Project Monitoring from Oban War Memorial Centenary Group. Decision The Trustees noted the end of project form. (Ref: End of Project Monitoring Form, submitted) 6. NEW APPLICATIONS (a) Oban Communities Trust The Trustees considered the application from Oban Communities Trust. Decision It was recognised that the Oban Communities Trust had carried out extensive fundraising over the last few months to keep the centre running, therefore it was unanimously agreed to award £4000 to this project. Page 5
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(Reference: application submitted by Oban Communities Trust) 7. CONTINUED APPLICATION (a) Oban Community Council Oban Community Council provided an update on Phase 1 of their project . Decision The Trustees noted the update and agreed that the application be further continued with the applicant being invited to bring back a further update to the August 2024 meeting. Councillor Lynch left the meeting. 8. HIGHLANDS AND ISLANDS MUSIC & DANCE FESTIVAL The Trustees considered the application from Highlands and Islands Music & Dance Festival. Decision The Trustees agreed to award the amount of £4000 for the project. (Reference: Application submitted by Highlands and Islands Music & Dance Festival) Page 6
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ARGYLL AND BUTE COUNCIL OBAN COMMON GOOD FUND LEGAL & REGULATORY SUPPORT 20 MAY 2024 APPOINTMENT OF CHAIR: OBAN COMMON GOOD FUND 1.0 EXECUTIVE SUMMARY This report invites the Trustees of the Oban Common Good Fund to appoint one of their number to the position of Chair. Page 7 Agenda Item 4
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ARGYLL AND BUTE COUNCIL OBAN COMMON GOOD FUND LEGAL & REGULATORY SUPPORT 20 MAY 2024 APPOINTMENT OF CHAIR: OBAN COMMON GOOD FUND 2.0 INTRODUCTION 2.1 The purpose of this report is to invite the Trustees of the Oban Common Good Fund to appoint a Trustee to serve as the Chair. 3.0 RECOMMENDATIONS 3.1 That the Trustees agree to appoint one of the Trustees nominated by the Council on 25 April 2024 to serve as the Chair of the Oban Common Good Fund. 4.0 DETAIL 4.1 The Council reviewed the Political Management Arrangements on 25 April 2024. As part of their considerations, it was agreed to appoint Councillors Hampsey and Lynch (Ward 4 – Oban South & the Isles) and Councillors Green and McKenzie (Ward 5 – Oban North & Lorn) to serve as Trustees on the Oban Common Good Fund. 4.2 At this first meeting of the Fund since the appointments were made, it would be appropriate to consider and agree the appointment of one of the four appointed Trustees to fulfil the role of Chair. 4.3 Historically the Chair of the Oban, Lorn and the Isles Area Committee, when appointed as a Trustee, has also fulfilled the role of Chair of the OCGF but that is a matter for Trustees to determine. 5.0 CONCLUSION 5.1 To enable the fund to function efficiently, the Trustees are invited to consider appointing one of their number to carry out the role of Chair. 6.0 IMPLICATIONS 6.1 Policy - The appointment of a chair is consistent with Council Standing Orders 6.2 Financial – None Page 8
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6.3 Legal - None 6.4 HR - None 6.5 Fairer Scotland Duty: 6.5.1 Equalities – protected characteristics - None 6.5.2 Socio-economic Duty - None 6.5.3 Islands – None 6.6 Climate Change - None 6.7 Risk - None 6.8 Customer Service – None 6.9 The Rights of the Child (UNCRC) - None Douglas Hendry Executive Director with Responsibility for Legal and Regulatory Support – 29 April 2024 For further information contact: Melissa Stewart, Democratic Services Manager, Kilmory, Lochgilphead - 01546 604331 Page 9
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