Agenda reports pack
Argyll and Bute Council · 12 August 2024
Back to Oban Common Good Fund — 12 August 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Argyll and Bute Council Comhairle Earra-Ghàidheal Agus Bhòid Customer Services Executive Director: Douglas Hendry Kilmory, Lochgilphead, PA31 8RT Tel: 01546 602127 Fax: 01546 604435 DX 599700 LOCHGILPHEAD 5 August 2024 NOTICE OF MEETING A meeting of the OBAN COMMON GOOD FUND will be BY MS TEAMS on MONDAY, 12 AUGUST 2024 at 2:00 PM, which you are requested to attend. Douglas Hendry Executive Director of Customer Services BUSINESS 1. WELCOME AND APOLOGIES 2. DECLARATIONS OF INTEREST 3. MINUTES (a) Minutes of Oban Common Good Fund Meeting held on 20 May 2024 (Pages 3 - 6) E1 4. INCOME AND EXPENDITURE Report by Simmers and Company (Pages 7 - 8) E1 5. END OF PROJECT MONITORING E1 (a) Highlands and Islands Music & Dance Festival (Pages 9 - 12) E1 (b) Soroba Community Enterprise Ltd (Pages 13 - 14) E1 6. NEW APPLICATIONS (Pages 15 - 16) (a) Home Start Lorn (Pages 17 - 62) E1 (b) Lorn Toy Library (Pages 63 - 84) (c) The Grab Trust (Pages 85 - 146) E1 7. DISCUSSION ON POSSIBLE RETURN OF OBAN COMMON GOOD ASSET Public Document Pack
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8. DATE OF NEXT MEETING - 11 NOVEMBER 2024 @ 2PM The Trustees will be asked to pass a resolution in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the public for items of business with an “E” on the grounds that it is likely to involve the disclosure of exempt information as defined in the appropriate paragraph of Part I of Schedule 7a to the Local Government (Scotland) Act 1973. The appropriate paragraph is:- Paragraph 6 Information relating to the financial or business affairs of any particular person (other than the authority). Oban Common Good Fund Councillor Kieron Green Councillor Amanda Hampsey Councillor Jim Lynch Councillor Julie McKenzie Melissa Stewart Contact: Karen Campbell - 01631 567855
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MINUTES of MEETING of OBAN COMMON GOOD FUND held BY MS TEAMS on MONDAY, 20 MAY 2024 Present: Councillor Julie McKenzie (Chair) Councillor Kieron Green Councillor Amanda Hampsey Attending: Melissa Stewart, Democratic Services Manager David MacGregor, Accountant Simmers & Co Marri Malloy, Observer Rev Margi Campbell, Observer 1. APOLOGIES FOR ABSENCE Apologies were intimated by Councillor Jim Lynch and Fr James MacNeil. 2. DECLARATIONS OF INTEREST (IF ANY) Councillor Julie McKenzie declared a non-financial interest in Item 6(a) of these minutes. Councillor McKenzie did not take part in any discussion on this item. 3. MINUTES The minutes of the Oban Common Good Fund held on 18 March 2024 were approved as a correct record. 4. APPOINTMENT OF A CHAIR TO THE OBAN COMMON GOOD FUND The Democratic Services Manager gave a vote of thanks to the outgoing Trustees, Councillors Kain and Martin, for their contribution to the Oban Common Good Fund over the past two years. The Trustees then considered a report from the Democratic Services Manager on the appointment of a new Chair. Decision It was unanimously agreed that Councillor Julie MacKenzie would be appointed as Chair of the Oban Common Good Fund. (Ref. Report by Democratic Services Manager dated 20 May 2024 submitted) The Trustees resolved in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 to exclude the press and public for the following items of business on the grounds that it was likely to involve the disclosure of exempt information as defined in Paragraph 6 respectively of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973. Page 3 Agenda Item 3a
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5. DRAFT ANNUAL ACCOUNTS AND SETTING OF ANNUAL BUDGET (a) Draft Annual Accounts 2023/24 The draft annual accounts detailing the current position of investment transaction for period 1st April 2023 to 31st March 2024 were presented by David MacGregor with Trustees being invited to approve them. Decision The Trustees noted the draft accounts and also noted that these would be submitted to a future meeting for approval, once audited. (Ref. Draft Annual Accounts 2023/24 as prepared by Simmers & Co dated 31st March 2024) (b) Income and Expenditure Report A financial statement detailing the current position of investment transaction for the period up to 31 March 2024 was considered. Decision The Trustees noted the income and expenditure report. (Ref: Report by Simmers & Co for period ending 31 March 2024, submitted) (c) Set Annual Grant Budget Following the financial update the Trustees were asked to set the budget for 2024/25. Decision The Trustees agreed that the annual budget for 2024/25 would be £65,000. (Ref Financial Update as prepared by Simmers & Co dated 31st March 2024) 6. END OF PROJECT MONITORING REPORTS As Councillor McKenzie had declared an interest in this item, she did not take part in the discussion on the following item. (a) Oban High School Parent Teacher Association The Trustees were invited to consider the End of Project Monitoring Form from the Oban High School Parent Teacher Association. Decision Page 4
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The Trustees noted the end of project report. (Ref: End of Project Monitoring Form, submitted) 7. CONSIDERATION OF NEW APPLICATIONS (a) Eadar Glinn Residents Comfort Fund The Trustees considered the application submitted by Eadar Glinn Residents Comfort Fund. Decision: It was unanimously agreed to award the full amount of £2063.90. (Reference: application submitted by Eadar Glinn Residents Comfort Fund) (b) Oban FM The Trustees considered the application submitted by Oban FM. Decision: 1. The Trustees noted that the application was incomplete due to the absence of audited accounts; and 2. The Trustees agreed to continue the application to a meeting on 10th June 2024 at 11am when it was expected that the accounts would be available and that the applicant and directors/trustees of Oban FM could attend to supply further information in support of the application. (Reference: application submitted by Oban FM) (c) Oban Pride The Trustees considered the application submitted by Oban Pride. Decision: It was unanimously agreed to award the sum of £3000. (Reference: application submitted by Oban Pride) 8. DATE OF NEXT MEETING It was agreed that the next meeting of the Oban Common Good Fund would take place on Monday, 12th August 2024, at 2pm. Page 5
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MINUTES of RECONVENED MEETING of OBAN COMMON GOOD FUND held BY MS TEAMS on FRIDAY, 28 JUNE 2024 The Oban Common Good Fund re-convened on Friday 28 June 2024 to consider the application by Oban FM. Present: Councillor Julie McKenzie (Chair) Councillor Kieron Green Councillor Amanda Hampsey Attending: Melissa Stewart, Democratic Services Manager Apologies for absence were received from Councillor Jim Lynch, Father McNeil and Reverend Campbell. The Trustees considered the continued application from Oban FM, the accounts to June 2024 and the profit and loss records from May to June 2024. Decision At the meeting the Trustees unanimously: 1. noted with disappointment that some additional information sought following the meeting on 20 May 2024 had not been submitted; 2. agreed that at this time they must decline to consider the application on the basis that the applicants, based on publicly available information, do not appear to be properly constituted, contrary to the fund’s application criteria; and 3. agreed that a further application from Oban FM would be welcomed when the organisation could demonstrate that they are able meet the application criteria. Page 6
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Document is Restricted Page 7 Agenda Item 4NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Document is Restricted Page 9 Agenda Item 5aNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Document is Restricted Page 13 Agenda Item 5bNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Document is Restricted Page 15 Agenda Item 6NOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Document is Restricted Page 17 Agenda Item 6aNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Document is Restricted Page 63 Agenda Item 6bNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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Document is Restricted Page 85 Agenda Item 6cNOT FOR PUBLICATION by virtue of paragraph(s) 6 of Schedule 7A of the Local Government(Scotland) Act 1973
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