Governance Arrangements
Renfrewshire Council · 26 June 2025
Back to Council — 26 June 2025 and its agenda
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To: Council On: 26 June 2025 Report by: Director of Environment, Housing & Infrastructure and Director of Finance & Resources Heading: Governance Arrangements 1. Summary 1.1 The Council currently has a programme for flag flying and for lighting up buildings. The programme for flag flying is one that has been approved by Council over the years. 1.2 The new Renfrew Bridge has lighting and could be included in the structures that are lit up as part of the Council’s programme of lighting up for certain events. 1.3 Upon reviewing the lighting up of buildings programme to consider the bridge, there are now a number of light up events that have evolved from one off events, to annual events. On review if was felt relevant to bring a report to Council for approval to formalise the lighting up programme as a whole. 1.4 This report also sets out a number of Board nominations by the Labour Group to fill the vacancies created following the resignation of Councillor McGuire from that group. 2. Recommendations Council is asked to: 2.1 Agree the 5 structures and programme of events for lighting up of Council buildings as set out in appendix 1 of the report. 2.2 Note for information and awareness the programme of flag flying as detailed appendix 2.
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2.3 Approve the following nominations by the Labour Group: Councillor Grady will fill the vacancy on the Planning and Climate Change Policy Board Councillor Clark will fill the vacancy on the Communities & Housing Policy Board Councillor Mullin will fill the vacancy on the Economy & Regeneration Policy Board Councillor McCulloch to replace Councillor Montgomery on the Renfrewshire Valuation Joint Board Councillor McDonald will fill the vacancy as a substitute member on Renfrewshire Valuation Joint Board. 2.4 Agree an appointment to the single vacancy that has been created on the Licensing Board. Should no nominations be submitted in respect of the Licensing Board, Council is asked to consider reducing the total membership of that Board from the current number of 10. 3. Background Scheme of Delegated Functions 3.1 The delegations to light up a building/property or to fly a flag resides under the Council’s scheme of delegated functions, with a new request to be brought to and agreed by Council. 3.2 The Council has historically lit up the following buildings: Renfrew Town Hall, Bascule Bridge, Renfrew, Houston Square Bandstand, Johnstone Tweedie Hall, Linwood 3.3 These buildings are lit up as they have the technology to change colours and patterns to support the various events. 3.4 The Renfrew bridge is equipped with similar technology that will allow it to be included within the programme for light up events throughout the year. Board Memberships 3.5 Councillor McGuire has resigned from the Labour Group. This has created a vacancy on each of the Boards on which he had been nominated by the Labour Group as a member. Councillor McGuire was also a substitute member on the Renfrewshire Valuation Joint Board. 3.6 Accordingly, the Labour Group has proposed the following nominations to fill these vacancies: Councillor Grady will fill the vacancy on the Planning and Climate Change
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Policy Board Councillor Clark will fill the vacancy on the Communities & Housing Policy Board Councillor Mullin will fill the vacancy on the Economy & Regeneration Policy Board Councillor McDonald will fill the vacancy as a substitute member on the Renfrewshire Valuation Joint Board 3.7 The Labour Group has also proposed that Councillor McCulloch replace Councillor Montgomery on the Renfrewshire Valuation Joint Board. 3.8 A single vacancy exists on the Licensing Board Board as a result of Councillor McGuire’s resignation from the Labour Group. In relation to the Licensing Board vacancies, in terms of the Licensing (Scotland) Act 2005 the Licensing Board shall consist of not fewer than 5 and not more than 10 members as may be determined by the Council. All members of the Board require to undertake a course of training accredited by the Scottish Ministers within three months of their appointment to the Licensing Board, whether or not they have been Licensing Board members before. Assessment of training shall be undertaken under exam conditions. Prior to the resignation of Councillor McGuire, the Licensing Board had ten elected members, being five administration members, three Labour Group members and two Reform Group members. Should no nominations be submitted in respect of the Licensing Board, Council is asked to consider reducing the total membership of that Board from the current number of 10. Implications of the Report 1. Financial – none 2. HR & Organisational Development – none 3. Community/Council Planning – none 4. Legal – none 5. Property/Assets – The report sets out the lighting and flags programme on Council owned properties. 6. Information Technology – none 7. Equality & Human Rights - The recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of
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individuals’ human rights have been identified arising from the recommendations contained in the report as it relates to the Council’s existing Scheme of Delegations. 8. Health & Safety – none 9. Procurement – none 10. Risk – none 11. Privacy Impact – none 12. CoSLA Policy Position – none 13. Children’s Rights – none. 14. Climate Risk – n/a List of Background Papers 1) Council report of 26 September 2024 – Governance Arrangements 2) Council report of 1 May 2025 – Governance Arrangements Author: Gerard Hannah, Head of Climate, Public Protection and Roads Email: gerard.hannah@renfrewshire.gov.uk
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APPENDIX 1 Renfrewshire Civic Building Lighting 2025 Renfrewshire Council has architectural lighting at 5 locations across Renfrewshire. These are: 1. Renfrew Town Hall 2. Bascule Bridge, Renfrew 3. Houston Square Bandstand, Johnstone 4. Tweedie Hall, Linwood 5. Renfrew Bridge, Renfrew The architectural lighting has the ability to be a static colour or scrolling across different colours. The current building lighting arrangements for 2025 are detailed below. Following a Council motion on 9 May 2024, the colours of the Ukraine Flag were shown when there are no other lighting events as detailed below: Date Month Event Colour (s) Frequency 4th February World Cancer Day Orange Annual 18th February Girl Guide Movement Blue Annual 20th February Care Day Red Annual 8th March International Women's Day Purple Annual 10th March No Smoking Day (British Heart Foundation) Red Annual 27th March Earth Hour No Lights Annual 1st April Testicular Cancer Awareness Blue Annual 11th April World Parkinson's Day Blue Annual 28th April International Workers Memorial Day Purple Annual 1st May World Prostate Cancer Day Blue Annual 12th May Fibromyalgia Awareness Campaign Purple Annual 17th May Nerve Tumours UK Light Blue Annual 27th May Lyme Disease Awareness Green Annual 31st May Prader Willi Syndrome Association Orange Annual 14th June World Blood Donor Day Red Annual 21st-27th June MND Awareness Blue Annual 28th June Armed Forces Day Red/White/Blue Annual 4th July Mesothelioma Action Day Blue Annual 7th July 30th year Srebrenica Anniversary Green One-Off 25th July World Drowning Prevention Day Blue Annual 1st September Polycystic Ovary Syndrome (PCOS) Teal Annual 5th September Blood Cancer UK Red Annual 26th September MacMillan Cancer Support - Coffee Morning Green Annual 1st - 4th October Breast Cancer Awareness Pink Annual 10th October Fragile X Syndrome awareness Blue Annual 15th October Baby Loss Awareness Wave of Light Pink / Blue Annual 25th October PoTS Awareness Purple Annual 28th - 31st October Halloween Green/Red/Orange Annual 5th - 14th November Remembrance Week Red Annual 22nd November 22q11 Awareness Red Annual 25th - 29th November Gender Based Violence Orange/Purple Annual 30th November St Andrews Day Blue/White Annual 1st-10th December Gender Based Violence Orange/Purple Annual 11th - 31st December Christmas Red/Green/White Annual
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APPENDIX 2 Renfrewshire Flag Flying 2025 Renfrewshire Council has flags at 3 locations across Renfrewshire with 3 flagpoles at each location. These are: 1. Renfrewshire House 2. Renfrew Town Hall 3. Houston Square, Johnstone Throughout the year, the Saltire Flag and the Union Flag are flown on 2 of the flagpoles with the 3rd interchanging as per previous motions to Council. The current flag flying arrangements for 2025 are detailed below. Following a Council motion on 9 May 2024, the Palestine Flag and the Ukraine Flag are flown for 2 months alternatively when there are no other flags flying as detailed below: Date Reason Flag flown 14 February 2025 International Brigades Day International Brigades Flag 10 March 2025 Commonwealth Day Commonwealth Flag 28 April 2025 International Workers Memorial Day Lower Flags to half mast 9 May 2025 Europe Day EU Flag 17 May 2025 International Day against Homophobia, Biphobia and Transphobia Rainbow Flag June 2025 (month) Pride Month Rainbow Flag 20 June 2025 Armed Forces Day Armed Forces Flag 3 September 2025 Merchant Navy Day Red Ensign Flag 9 November 2025 Armistice Sunday Lower Flags