Agenda Document Pack - Perth Common Good Fund Committee - 28/09/2022
Perth and Kinross Council · 28 September 2022
Back to Perth Common Good Fund Committee — 28 September 2022 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 21/09/2022 A hybrid meeting of the Perth Common Good Fund Committee will be held in the Council Chamber on Wednesday, 28 September 2022 at 09:30. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Bailie Chris Ahern Councillor Liz Barrett Councillor Peter Barrett Councillor Andy Chan Councillor Stewart Donaldson Councillor Eric Drysdale Councillor Grant Laing Councillor Brian Leishman Councillor Iain MacPherson Councillor Ian Massie Councillor Sheila McCole Councillor Andrew Parrott Councillor John Rebbeck Page 1 of 52
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Perth Common Good Fund Committee Wednesday, 28 September 2022 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF PERTH COMMON GOOD FUND OF 22 JUNE 2022 FOR APPROVAL (copy herewith) 5 - 8 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (copy herewith 22/234) 9 - 32 6 BONFIRE AND FIREWORKS DISPLAY EVENT ON 5 NOVEMBER 2022 Report by Head of Cultural and Community Services (copy herewith 22/235) 33 - 44 7 2022/23 FINANCIAL STATEMENT Report by Head of Finance (copy herewith 22/236) 45 - 52 IT IS RECOMMENDED THAT THE PUBLIC AND PRESS SHOULD BE EXCLUDED DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ORDER TO AVOID THE DISCLOSURE OF INFORMATION WHICH IS EXEMPT IN TERMS OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973 P1 LANDLORD'S CONSENT TO DALTRADE LIMITED FOR PROPOSED SUBLETTING OF 2 GROUND LEASES TOTALLING 0.916 AC, HARBOUR ROAD, PERTH • Exempt Reason 6 - Information relating to the financial or business affairs of any particular person (other than the authority). • Exempt Reason 9 - Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services. Page 3 of 52
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PERTH COMMON GOOD FUND COMMITTEE Minute of meeting of the Perth Common Good Fund Committee held hybrid in the Council Chamber, 2 High Street, Perth on Wednesday 22 June 2022 at 09.30am. Present: Councillors A Parrott, C Ahern, L Barrett, P Barrett, A Chan, S Donaldson, E Drysdale, G Laing, B Leishman, I MacPherson, I Massie, S McCole and J Rebbeck. In Attendance: D Coyne, F Lambie, K Molley, A Brown, J Guild and M Pasternak (all Corporate and Democratic Services); L Campbell, L Davison, J Janes and L Haxton (Communities) Councillor A Parrott, Convener. 1. APPOINTMENT OF CONVENER Nominations were sought for the appointment of Convener. Councillor J Rebbeck seconded by Councillor I MacPherson nominated Councillor A Parrott as Convener. There being no other nominations, Councillor A Parrott was duly appointed Convener. 2. WELCOME AND APOLOGIES Councillor A Parrott welcomed all present to the meeting. 3. DECLARATIONS OF INTEREST In terms of Councillors’ Code of Conduct, Councillors C Ahern, I Massie and A Parrott declared a non-financial interest in item P2. 4. MINUTE OF MEETING OF THE PERTH COMMON GOOD FUND OF 26 APRIL 2022 FOR APPROVAL The minute of meeting of the Perth Common Good Fund Committee of 26 April 2022 was submitted and approved as a correct record. 5. MATTERS ARISING There were no matters arising. 6. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by Head of Culture and Community Services (22/143) asking Perth Common Good Fund Committee to consider applications for financial assistance for 2 small grants. 3 Page 5 of 52
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Resolved: (1) The Black Watch Castle and Museum be awarded a grant of £684.98 towards Platinum Jubilee Celebrations at the Castle project. (2) St Johns RC Academy Parent Council be awarded a grant of £580 towards their 2022 Award Ceremony. 7. 2021/22 & 2022/23 FINANCIAL STATEMENTS There was submitted a report by the Head of Finance (22/144) (1) providing details of the unaudited Income and Expenditure to 31 March 2022 and the outturn for Financial Year 2021/22 for the Perth Common Good Fund, and (2) providing an update on the Income and Expenditure for the Fund to 15 May 2022, and the projected outturn for Financial Year 2022/23. Resolved: (i) The unaudited Income and Expenditure to 31 March 2022, and the draft outturn for Financial Year 2021/22 for the Perth Common Good Fund, as set out in Appendix 1 of report 22/144, be noted (ii) The Income and Expenditure to 15 May 2022 and the projected outturn for Financial Year 2022/23 for the Perth Common Good Fund, as set out in Appendix 2 of report 22/144, be noted. IT WAS AGREED THAT THE PUBLIC AND PRESS SHOULD BE EXCLUDED DURING CONSIDERATION OF THE FOLLOWING ITEMS IN ORDER TO AVOID THE DISCLOSURE OF INFORMATION WHICH IS EXEMPT IN TERMS OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973. P1. PROPOSED RENT REVIEW AND ASSIGNATION AGREEMENT ON GROUND LEASE OF 0.206HA SITE, GROUND AND CAR PARK, WEST MILL STREET, PERTH There was submitted a report by Head of Planning & Development (22/145) seeking approval to agree (1) the rent review under the terms of the ground lease to Aviva of the 0.306 ha site at Ground & Car Park, West Mill Street, Perth, and (2) the assignation of the same ground lease to their tenant Jupiter Hotels Ltd. Resolved: (i) The rent review effective 15 May 2022 as detailed in report 22/145, be approved. (ii) The assignation of the ground lease from Aviva to Jupiter Hotels Ltd, be approved. COUNCILLORS C AHERN, A PARROTT AND I MASSIE LEFT THE MEETING AT THIS POINT. COUNCILLOR J REBBECK TOOK THE ROLE OF CONVENER FOR ITEM P2. Page 6 of 52
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P2. PROPOSED RENT REVIEW AGREEMENT ON GROUND LEASES OF 0.813 ACRE PLOT 2, HARBOUR ROAD PERTH AND 2.747 ACRE SAWMILL SITE, FRIARTON ROAD, PERTH There was submitted a report by Head of Planning and Development (22/146) seeking approval to agree the rent reviews under the terms of ground leases to (1) Rossco Properties (Harbour) Limited of 0.813 acre Harbour Road, Perth and (2) 2.747 acre Friarton Road, Perth. Resolved: (i) The rent review effective 28 May 2017 under the terms of the lease of 0.813 acre Harbour Road, Perth to Rossco Properties (Harbour) Limited as detailed in report 22/146, be approved (ii) The rent review effective 28 November 2017 under the terms of the lease of 2.747 acre Friarton Road, Perth to Rossco Properties (Harbour) Limited as detailed in report 22/146, be approved. ~~~~~~ Page 7 of 52
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PERTH AND KINROSS COUNCIL Perth Common Good Fund Committee 28 September 2022 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (Report No 22/234) 1. PURPOSE 1.1 The report asks Perth Common Good Fund Committee to consider a change in use of approved funding, and one small grant application. 2. RECOMMENDATIONS 2.1 It is recommended that Committee: • Considers the change to approved funding for St John’s Kirk of Perth. • Considers the grant application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Changes to Approved Funding • Section 6: Proposals: Small Grants • Section 7: Conclusion • Appendices 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range 5 Page 9 of 52
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of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (see Appendix 1). 4.4 The 2022/23 Budget for the Perth Common Good Fund was approved at the Committee meeting on 21 February 2022 (Report 22/40 refers). A summary of the approved Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 2022/23 Financial Assistance Budget Fireworks Small Grants Capital Grants £16,500 £60,000 £40,000 Value of grants paid and committed Fireworks Small Grants Capital Grants Nil £16,754 £37,000 Remaining Financial Assistance Budget Fireworks Small Grants Capital Grants £16,500 £43,246 £3,000 Value of funding requested and under consideration Fireworks Small Grants Capital Grants £22,094 £900 Nil 5. CHANGES TO APPROVED FUNDING St John’s Kirk of Perth 5.1 In April 2022, Perth Common Good Committee awarded a grant of £20,000 to St John’s Kirk of Perth towards the repair of the Kirk spire and reinstatement of the gilded finial. Report No. 22/99 (Appendix 2) refers. There has now been a change in circumstances as investigations by the contracted structural engineers Elliott & Co. and specialist building surveyors Hutton & Rostron have shown that it will cost more to repair the leadwork of the spire than originally expected. The repair of the side-belfry of the spire and temporary repairs to the leadwork itself are now the priority, as until the spire has been fully repaired, it is not possible to reinstate the finial. Therefore, the Kirk are seeking approval from the Committee to use the £20,000 awarded in April 2022 as a contribution towards the leadwork repair (a breakdown of costs has been supplied below), as opposed to work on the spire and gilded filial as previously agreed. Page 10 of 52
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5.2 The change of use requires no additional funds; the group are seeking confirmation that the Committee are content that the previously approved grant is used for this new purpose. Specific items of cost Basis of costing Amount Works to belfry Hardies budget estimate £80,000 Mastic repairs to spire Hardies budget estimate £20,000 Scaffolding to belfry Hardies budget estimate £50,000 Preliminaries Hardies budget estimate £30,000 Contingencies Hardies budget estimate £20,000 Subtotal £200,000 Fees: Hardies 4.9% of sub-total £9,800 Fees: LDN Architects 10.5% of sub-total £21,000 Fees: Elliot & Co, Engineers 3.5% of sub-total £7,000 Hutton & Rostron, Environmental survey Preliminary investigations £6,620 M3D survey Preliminary investigations £3,360 David Dodds Ecological survey Preliminary investigations £1,540 Asbestos Management Consultancy, Survey Preliminary investigations £360 Net cost £249,680 VAT 20% of net cost £49,936 Total proposed expenditure £299,616 Contribution from group £209,680 Trust for St John’s Kirk (requested funds) £20,000 Vat reclaimed through L.P.W.S. (subject to application) £49,936 Funding awarded by the Perth Common Good Fund £20,000 Consideration 5.3 Committee are asked to consider the change to approved funding for St John’s Kirk of Perth. 6. PROPOSALS – SMALL GRANTS Perth and Strathearn 200 Round Table 6.1 A grant application has been received for the Perth Fireworks and Bonfire display for £22,094. As with previous years this is provided as a separate report for Committee to consider. Perth and District Scout Council (joint application between Perth Common Good Fund and Kinross Common Good Fund) 6.2 A grant of £900 has been requested from the Perth and District Scout Council towards their World Scout Jamboree project. The grant would contribute towards financial support for young Scouts aged 14-17 and young leaders aged 18-25 to attend the World Scout Jamboree in Korea 2023. The event, running from 1 – 12 August this year, takes place every four years, enabling Page 11 of 52
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participants to meet other scouts from different cultures, religions, countries and continents. The event consists of team building, learning, and cultural activities. 6.3 The grant will go towards funding the ticket costs for 7 scouts and 2 young leaders from the Perth Common Good Fund area to attend the event. The other scout and young leader attending the event are from the Kinross Common Good area and have applied to the Kinross Common Good fund for financial support for their tickets. The Scouts are required to raise the ticket funds themselves with the assistance of local leaders. Part of the ticket costs are used towards enabling Scouts from less affluent countries in the world to attend. All 11 participants and their parents are running various fundraising events over the next few months – a Duck Race, Ceilidhs, Race Nights, and supermarket bag packing. 6.4 The total cost of the project is estimated at £37,020, of which £15,115 has been secured through other sources and £6000 is expected through further fundraising activities. A breakdown of costs has been provided below. The applicant has not received grant funding from the Common Good Fund in the last three years, however the same event held in West Virginia in 2019 was funded by the Perth Common Good Fund in 2018 (£1,575). Specific items Basis of Costing Amount 8 Scouts attendance fees 8 x £3,765 £30,120 3 International Service team members aged 18+ attendance fees 3 x £2,300 £6,900 Total proposed expenditure £37,020 Funding from Perth City Boys Club Trust (secured) £2,500 Funding from Jimmie Cairncross Charitable Trust (secured) £2,500 Funding from Forteviot Charitable Trust (secured) £3,765 Funding from Dunkeld Masonic Lodge (secured) £250 Funding from Thomson Charitable Trust (secured) £2,100 Funding from The Rotary Club of Perth (secured) £1,000 Fundraising activities – Duck Race (secured) £3,000 Fundraising activities – Other planned events (expected) £6,000 Funding from Kinross Common Good Fund £200 Funding requested £900 Page 12 of 52
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Additional Pending Funding Basil Death Trust, Lethendy Charitable Trust, Perth Guildry (applied) There are no maximum or minimum request amounts applied to these funding sources. It is up to each funder to determine how much they are willing to give in support of the project. Therefore, the group do not know what they are expecting to receive from each fund. Consideration 6.5 It is considered that a grant of £900 is consistent with Criteria 9.5. 7. CONCLUSION 7.1 The Committee is asked to consider the change to approved funding and the application for funding and agree any financial assistance to be awarded. Author(s) Name Designation Contact Details Lee Haxton Community Planning Team Leader (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 7 September 2022 APPENDICES • Appendix 1 – Perth City Common Good Fund Criteria • Appendix 2 - Report No. 22/99 Page 13 of 52
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budgets. Page 14 of 52
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. Page 15 of 52
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4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 6. BACKGROUND PAPERS 6.1 Perth Common Good Fund Application papers. Page 16 of 52
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Appendix 1 PERTH COMMON GOOD FUND REVISED FINANCIAL ASSISTANCE CRITERIA 1. All grants are awarded at the discretion of the Perth Common Good Fund Committee. 2. Within the boundary of the Perth Common Good area and if funding is available, applications will be considered from individuals and groups for projects or activities which demonstrate benefit to the residents of the City of Perth. 3. The Perth Common Good area is restricted to Elected Member Ward 10 Perth City South, Ward 11 Perth City North, and Ward 12 Perth City Centre. Applications for financial assistance from individuals residing or groups operating outwith the boundary of the Perth Common Good area must clearly demonstrate that the project or activity to be undertaken will provide benefit to the residents of the City of Perth. 4. Applications for financial assistance from schools and school groups (e.g. Parent Councils) within the Perth Common Good area will be considered regardless of where participating pupils reside. 5 Page 17 of 52
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5. The Financial Year for the Perth Common Good Fund covers the period 1 April to 31 March. The Perth Common Good Fund Committee meets five times per year to consider applications for financial assistance and other business matters; Committee meeting and application deadline dates are available at Perth & Kinross Council Grants Direct Community advice - grants - Perth & Kinross Council. 6. Applications for financial assistance must be submitted to the Perth Common Good Fund Committee in advance of the project or activity taking place. Retrospective applications where expenditure is incurred during the time between the application submission deadline date and the date of the Committee meeting will be considered however the applicant must be aware that funding may not be approved by Committee. 7. A separate Capital Grants fund will be maintained to support applications for financial assistance towards the funding of building improvement works, and the acquisition of equipment. Applications for Capital Grant funding assistance should be submitted to the first Perth Common Good Fund Committee meeting of the new financial year, which normally takes place during April or May. The Capital Grants fund will normally close until commencement of the next financial year, however the Committee may consider late applications if Capital Grant funding remains available. 8. The following conditions shall apply to all applications for financial assistance: 8.1 The application for financial assistance must demonstrate that the funding will provide benefit to the residents of the City of Perth. The Perth Common Good Fund Committee must be satisfied that all disbursements from the fund meet this requirement and the Committee decision in this regard is full and final. 8.2 The Perth Common Good Fund should not be viewed as a resource to supplement the funding of Council services; applications for financial assistance from Council services are therefore not encouraged. Any application submitted by a Council service will be considered by the Perth Common Good Fund Committee on its own merits. 8.3 All awards must be claimed on completion of the project or within three months of the activity taking place. Funding for awards not claimed will be returned to the Fund. Page 18 of 52
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9. Small Grants: 9.1 Applications for financial assistance will be considered by the Perth Common Good Fund Committee in line with the criteria below: - 9.2 Organisation of events/games/festivals including prize awards: - a) No entry fee payable by the public: up to maximum of 40% of the total actual costs. b) Entry fee payable by the public (commercial event): up to a maximum of 20% of the total actual costs subject to the submission of an evidenced Income & Expenditure account for the event. c) In the event, that the Common Good funding of a commercial event results in a profit, the level of funding award will be reduced accordingly. d) In the event, that the commercial event is loss making, the Common Good funding may be used to underwrite the loss, subject to the level of funding approved by Committee. e) Grants will not be paid for any event/games/festival which are cancelled following the approval of funding by Committee. 9.3 Hire of hall and provision of prizes for school prize giving ceremonies – up to a maximum of 40% of total costs. 9.4 Voluntary work overseas by individuals: - • 6 months or more: up to £400 per individual • Up to 6 months: up to £250 per individual 9.5 Attendance at summer schools/events by individuals or groups of up to 5: - • More than 2 weeks: up to £150 per individual • One to two weeks: up to £100 per individual 9.6 Excursions/Parties (up to two applications per year per group): - • Contribution of up to 50% towards the actual costs. Each organisation is permitted a maximum of two applications during the course of a financial year. Overall grant to be capped at £7 per individual with an overall maximum grant of up to £700. Page 19 of 52
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9.7 Visits or trips by and from School/Youth/Sport/Music groups: - • For groups of between 6 and 10 people, a flat contribution of £500. • For groups of 11 or more; a contribution of £50 per person to a maximum of £1,000 for youth groups, senior citizen or vulnerable groups for activities of one week or more. 9.8 Any other purpose where it can be demonstrated that there is a benefit to the residents of the City of Perth. 10. Capital Grants: - 10.1 The funding of applications for Capital Grant funding will be restricted to the available annual budget. 10.2 It is expected that the total funding available will be fully committed at the first meeting of the Perth Common Good Fund Committee at the start of the new financial year. In the event, that funding is not fully committed, the Common Good Fund Committee may choose to either roll forward the unallocated funding to the next financial year or consider further applications during the year. 10.3 Acquisition of equipment and uniforms - consideration on merits up to a maximum of 25% of total cost, subject to the budget available. 10.4 Provision and improvement of buildings - consideration on merits up to a maximum of 25% of total cost and up to £50,000, subject to the budget available. Note that the facilities must be available to the general public. 11. Expenditure which is not eligible for funding awards: - 11.1 Assistance with further or higher education fees 11.2 Charity fundraising e.g. sponsored walk/cycle/bungee etc. 11.3 Town twinning activities 11.4 Organisations with religious or political associations where there are restrictions on usage or availability 11.5 Core funding of the voluntary sector 11.6 Assistance with day to day running costs e.g. the rental of premises, employee costs etc. Page 20 of 52
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PERTH COMMON GOOD FUND COMMITTEE 26 April 2022 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Culture & Community Services (Report No. 22/99) 1. PURPOSE 1.1 The report asks Perth Common Good Fund Committee to consider applications for financial assistance for 3 small grants and 2 capital grants. 2. RECOMMENDATIONS 2.1 The Committee is asked to consider the applications and agree any financial assistance to be awarded. 3. BACKGROUND / MAIN ISSUES 3.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 3.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 3.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (see Appendix 1). 3.4 The 2022/23 Budget for the Perth Common Good Fund was approved at the Committee meeting on 21 February 2022 (Report 22/40 refers). A summary of the approved Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 5 Page 21 of 52
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2022/23 Financial Assistance Budget Small Grants Capital Grants £60,000 £40,000 Value of grants paid and committed Small Grants Capital Grants £ NIL £ NIL Remaining Financial Assistance Budget Small Grants Capital Grants £60,000 £40,000 Value of funding requested and under consideration Small Grants Capital Grants £17,629 £37,000 4. SMALL GRANTS Perthshire Musical (Competition) Festival Association (Perform in Perth) 4.1 An application has been received from Perthshire Musical (Competition) Festival Association, seeking a grant of up to £4,569 towards the Perform in Perth Festival 2022, which aims to advance, promote and encourage involvement in the performance of music, drama, dance, speech and literature. The event runs annually in March and consists of forty 3-hour sessions (120 hours) over two weeks. The festival enables competitors to gain experience of performing in public, whilst benefiting from the written and verbal adjudications by expert professionals. The event programme can be viewed here. There are opportunities for competitors to compete for a trophy or medals. The event gives members of the public the opportunity to attend and see/hear performances from performers across Perth and Kinross. The event will be held in venues across Perth city (Perth Concert Hall; St Leonard’s-in-the-Fields Church; St John the Baptist Episcopal Church; Elim Pentecostal Church; and North Inch Community Campus) and some performances will be hosted at Bankfoot Church Centre. Last year the event was held virtually. Approximately 75% of the over 1000 beneficiaries are from the Common Good area. People will know about the festival/event through advance publicity in the local press, as well as daily reporting/photographs of the results/winners in the local press throughout the run of the event. 4.2 The total costs for the project are £22,846, a breakdown of which has been included below. The group will charge entry fees for competitors and admission charges from members of the public (admission to Perth Concert Hall is £6 per session, £4 to all other venues, and £10 for a day ticket to all venues). Although there is only a gap of £2,720 between total proposed expenditure and total funding approved/requested, the group are applying for up to £4,569 due to the uncertainties of the pending funding and public admission costs so that they do not return a loss. If Perform in Perth secure the grants they have applied for elsewhere, the Common Good Fund grant will be adjusted downwards accordingly. Specific items Amount Facility Hire £8,481 Page 22 of 52
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Adjudicator/Accompanist Costs £5,050 Postage etc. £1,300 Stationary, Printing, Advertising £2,100 Music Purchases £200 Insurance £515 Website Maintenance/Licences £1,400 Honoraria (Secretaries, Music Secretary and Treasurer) £3,000 Audit/Affiliation Fees £500 Travel Subsidies £300 Total proposed expenditure £22,846 Forteviot Trust (approved) £1,200 Thomson Trust (approved) £850 Perth Guildry (approved) £1,400 William Syson Foundation (pending) £2,500 Patrons Subscriptions/Donations £2,200 Performer’s entry fees £6,000 Public admissions £4,000 Fundraising/Programme sales £1,076 Advertising £500 Bank interest/Gift Aid £400 Funding requested £4,569 Consideration 4.3 It is considered that a grant of up to £4,569 is consistent with Criteria 9.2(b). Past Funding PLUS Perth and Kinross 4.4 An application of £4,060 has been received from PLUS Perth and Kinross for the Ropemakers Close & Horners Lane: History, Heritage & Health project. The aim of the project is to engage with the history of the Ropemakers Close and Horners Lane sites (rich archaeological and historical areas linked to Perth’s trades, guilds and commerce, such as rope making) for the benefit of nearly 400 PLUS Perth members (a charity helping improve the lives of those suffering with mental health issues), the people of Perth, and Perth visitors. As part of the project, PLUS Perth members will undertake guided/facilitated research in Perth Museum and Art Gallery, the AK Bell Library, Perth and Kinross Archives. Local archaeologists and historians will deliver talks, undertake workshops and activities (with an artist/craftsperson) linked to the area’s history and ultimately design and commission information boards to be mounted outside the two sites (with Perth and Kinross Council’s permission). In particular, the project will engage with the Medieval and later history of the two sites and their immediate environments, and in the case of Ropemakers Close, the history of ropemaking in Perth. This project is part of the wider Year Amount Criteria Project 2020/2021 £1,500 9.2 Perform in Perth 2018/2019 £1,500 9.2 Perform in Perth Page 23 of 52
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work being undertaken by the group to improve Horners Lane and Ropemakers Close; the project is just one aspect of this work. 4.5 Those experiencing mental health issues are likely to come to PLUS Perth for support. The project will help to reignite the passions of some members to become an active participant in community building and help them find new purpose/sense of belonging after experiencing difficult periods of their lives. Around 400 (aged 17+) people from the Common Good Area are expected to benefit from the project. It is also expected to benefit everyone in Perth and Kinross, as well as visitors to the area, indirectly. The sites will be accessible to and will host events for the wider community. 4.6 Made in Perth, a local history and heritage charity, has been assisting PLUS Perth in developing the project and will continue to play a part in the project’s implementation. The group have also been working and liaising closely with Perth and Kinross Council on the purchase of the Ropemakers building and have explained their project’s vision to officers during this process. The project is estimated to take place between June 2022 and May 2023, dependent on securing the funding - it has been noted that without any funding, the project would not go ahead. 4.7 The total costs for the project are £4,060, a breakdown of which has been included below. The applicant has not received grant funding from the Common Good Fund in the last three years. Specific items Basis of costing Amount Alder Archaeology working with PLUS Perth members: preparing and giving a talk, working with members on their research, developing information boards and managing their production and mounting. £200 per day plus VAT – six days – standard daily rate for Alder Archaeology £1,440 Miscellaneous expenses: reproduction, minor travel costs for members, copyright permissions, contingency. Estimated based on experience running other projects £540 Artist or Craftsperson delivering ropemaking workshops and activities. £200 per day plus VAT – two days - standard daily rate £480 Information board manufacture and mounting. Estimated based on experience running other projects £1,600 Total proposed expenditure £4,060 Funding requested £4,060 Page 24 of 52
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Consideration 4.8 In line with Criteria 9.8, the Committee is asked to consider the request and determine the level of any grant to be awarded. Perth Chinese Association 4.9 An application of £9,000 has been received from Perth Chinese Association to contribute to the Perthshire Mela 2022 project. It is a 1-day event due to be held on Sunday 5th June between 12.00pm to 5.00pm in Perth City as part of the Queen’s Platinum Jubilee Celebrations. The event will feature: a main stage featuring a line-up of acts from international artists and local talent; music from DJs, MCs, and musical performers; art; dance; a fashion parade; a Mela Kid zone hosting a schedule of activities to keep children entertained, for example dance workshops, arts and crafts and live performances; food; and a market of stalls. The aim of the project is to advance the education and community development of the minority communities in Perth & Kinross to encourage active participation, and to promote cultural harmony, equality and diversity among communities, fostering integration and community cohesion. 4.10 Due to the City of Perth Chinese New Year and many other multi-cultural events not being celebrated in public due to the pandemic, the following groups have invested their time and effort to organise a Mela: Perth Chinese Association, ESOL Perth, Perth Polish School, Perth Polish Scouts, Saints Community Trust, Perth Indian Association, and Perth Welfare Society. It is currently anticipated that the Mela, linked to the Platinum Jubilee Mela aims to attract at least 1350 people from the Common Good Area, 1350 people from elsewhere in Perth and Kinross, and 900 people from outside of Perth and Kinross. Attendees will not be charged entry to the Mela. 4.11 The total costs are estimated to be £25,000, a breakdown of which has been provided below – all of the prices are based on quotes. Specific items Amount Main Stage, Viewing Screen, Sound & Lighting £6,000 Security and first aid £1,000 Main Stage Acts/Groups & Performers & parade £15,000 Decorations & Flags £2,000 Stalls £1,000 Total proposed expenditure £25,000 PKC Events Fund (secured) £11,000 Individual donations (secured) £1,000 Perth Chinese Association group contribution (secured) £1,500 Confederation of all Chinese Associations in Scotland (secured) £1,000 Pledge from Perth Indian Association (pending) £1,000 Estimated to be received in individual donations from local businesses etc (pending) £500 Funding requested £9,000 Consideration 4.12 It is considered that a grant of £9,000 is consistent with Criteria 9.2(a). Page 25 of 52
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Past Funding 5. CAPITAL GRANTS PKAVS Mental Health & Wellbeing Hub (The Walled Garden) 5.1 An application of £17,000 has been received from PKAVS MHWBH to contribute to the Room for Recovery project. Since 1994, PKAVS Mental Health & Wellbeing Hub has been delivering wellbeing support to the local community from the grounds of The Walled Garden based at Murray Royal Hospital. Since the service has been established, PKAVS have erected three portable buildings: a client portacabin used as a social/recreational space, a second portable art studio and a small timber shed used as the staff office. These buildings are no longer considered fit for purpose; however, they are essential to the delivery of the service. In order for the service to be sustained, the group are requesting funds to purchase a replacement office, including a therapeutic meeting room for their clients (modular building style structure). The building and work will be sourced from a local supplier ensuring there is as little environmental impact as possible. By investing in the replacement office, the group aim to create a space for staff that enables them to perform the group’s services at the optimum level for their clients. This will be the final stage of the full ‘Room for Recovery’ project. 5.2 Around 120+ people (per annum) in the Common Good area, of varying ages, are expected to benefit from the project. 5+ people from elsewhere in Perth and Kinross, and 5+ people from outside of Perth and Kinross are also expected to benefit. The project is predicted to start in May 2022, with the intention to have this complete within a year. 5.3 The total costs are estimated to be £68,000, of which a breakdown has been included below. The building will be maintained on an annual basis, using money from the group’s maintenance budget set aside each year. Any additional costs such as paintwork/papering and flooring will be covered using the maintenance budget. Specific items Basis of costing Amount Office unit (3 rooms) inclusive of: removal of existing structure, laying of foundations, erection of new portable building (fully insulated and A-rated double glazing windows/doors), light fittings and sockets, and VAT. Quote from Eurocell £68,000 Year Amount Criteria Project 2021/2022 £4,200 9.2 Chinese New Year Celebrations 2022 - cancelled 2020/2021 £3,500 9.2 COVID – Winter Festival cancelled 2019/20 2019/2020 £3,500 9.2 Chinese New Year Celebrations 1st and 2nd Feb 2020 2018/2019 £3,000 9.2 Chinese New Year Feb 2019 Page 26 of 52
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Total proposed expenditure £68,000 The National Lottery Young Start Fund (secured) £10,000 Mental Health Outcomes Framework pot (secured) £10,000 The Jimmie Cairncross Charitable Trust (pending) £5,000 The Thomson Charitable Trust (pending) £5,000 The Guildry (pending) £5,000 Fundraising target – 24 hour charity event and other small events such as car washes, bake sales, plant sales. £16,000 Funding requested £17,000 Consideration 5.4 It is considered that a grant of £17,000 is consistent with Criteria 10.4. Past Funding St. John’s Kirk of Perth 5.5 An application of £20,000 has been received from St. John’s Kirk of Perth for the repair of the Kirk spire and reinstatement of the gilded finial. In 2019, leaks in the leaded spire were investigated and the finial was found to be unsafe and the leaks unable to be repaired. Following advice from conservation architects (LDN Architects), structural engineers (Elliott and Co.), and Hardies Property and Construction Consultants, a programme of work has been developed under the leadership of LDN’s Conservation Architect. The grant will be used to boost the funds already available to assess what needs to be done and carry out repairs. 5.6 St. John’s Kirk is a city landmark of historical and architectural interest. The finial has been absent from the skyline for 2 years and the aim is to restore this. It is also adjacent to the new Museum, home to the Stone of Destiny, which is expected to attract many visitors. The group are also about to launch a press release to boost the present use of the Kirk. The project is estimated to begin mid-June 2022 and be completed mid-September 2022. The project is estimated to benefit an estimated 20,000 people from the Common Good Area, 40,000 people from elsewhere in Perth and Kinross, and 100,000 people from outside of Perth and Kinross. Year Amount Criteria Project 2021/2022 £800 Speak Over Stigma 2020/2021 £18,786 Capital Room for Recovery (Building Creativity) phase 1 2019/2020 £1,329 9.2 Open Studios leading to an End of Year Production Page 27 of 52
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5.7 The total cost of the project is £260,000, of which a breakdown has been detailed in the table below. Specific items Basis of costing Amount Repair of spire Probable cost, Hardies, 2021 £200,000 Allowance for inflation Excluded by Hardies, 2021. 10% assumed £20,000 Repairs to finial and regilding cockerel Verbal, 23/02/2022, from Ratho Forge for repair and gilding but not installation £8,000 Allowance for risk Excluded by Hardies, 2021. 15% assumed £30,000 VAT Excluded by Hardies but largely recoverable under the Listed Places of Worship Grant Scheme. £2,000 Total proposed expenditure £260,000 Funding secured from group contributions (for all works except finial repairs) £200,000 The Guildry (pending) £20,000 Cairncross Trust (pending) £20,000 Funding requested £20,000 Consideration 5.8 It is considered that a grant of £20,000 is consistent with Criteria 10.4. Past Funding Year Amount Criteria Project 2020/2021 £1,500 9.8 Carillion Recitals for Civic Engagements 2018/2019 £1,329 9.8 Civic Recitals Page 28 of 52
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Authors Name Designation Contact Details Lee Haxton Community Planning & Policy Team Leader 01738 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 04 April 2022 Page 29 of 52
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1. The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budget. Page 30 of 52
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Workforce 2.2 N/A. Asset Management (land, property, IT) 2.3 N/A. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. The Equality Impact Assessment undertaken in relation to this report can be viewed clicking here. Strategic Environmental Assessment 3.2 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.3 The proposals have been considered under the Act and no further action is required as it does not qualify as a PPS as defined by the Act and is therefore exempt. Sustainability 3.4 N/A. Legal and Governance 3.5 The Head of Legal and Governance has been consulted. Risk 3.6 N/A. 4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. Page 31 of 52
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External 4.2 N/A. 5. Communication 5.1 N/A. 6. BACKGROUND PAPERS 6.1 Perth Common Good Application papers. 7. APPENDICES 7.1 Perth City Common Good Fund Criteria. Page 32 of 52
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PERTH AND KINROSS COUNCIL Perth Common Good Fund Committee 28 September 2022 BONFIRE AND FIREWORKS DISPLAY EVENT ON 5 NOVEMBER 2022 Report by Head of Cultural and Community Services (Report No 22/235) 1. PURPOSE 1.1 The report provides details of the Bonfire and Fireworks event on 5 November 2022 to be organised by the Perth and Strathearn 200 Round Table and a request for additional funding from Perth Common Fund Committee. 2. RECOMMENDATION 2.1 It is recommended that Committee: • Considers the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposal • Section 6: Conclusion • Appendices 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 6 Page 33 of 52
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4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (see Appendix 1). 4.4 The 2022/23 Budget for the Perth Common Good Fund was approved at the Committee meeting on 21 February 2022 (Report 22/40 refers). The approved budget includes an allocation of £16,500 to support the Perth Fireworks and Bonfire Display on 5 November 2022. 4.5 This report outlines how this funding will be used and includes an application for additional funding. 5. PROPOSAL Perth & Strathearn 200 Round Table (Fireworks) 5.1 A grant application has been received for the Perth Fireworks and Bonfire display for £22,094. The group has organised this event for a number of years in collaboration with the Council, local communities and businesses. This is considered locally as a major event where the community can gather in large numbers on the South Inch in Perth and safely enjoy the sights and sounds of the display. In addition to the Bonfire and Fireworks Display, the event provides entertainment, including music, opportunities for local young artists, a funfair and food vendors. 5.2 It is estimated that the event will attract 8,000 people, of which 6,000 are from Perth and Kinross, 1,775 are from outside of Perth and Kinross and 225 are from outside of Scotland. Although the event is free of charge, the public can leave a donation. Perth and Strathearn Round Table subsequently vote on which groups requesting support will be allocated a share of the donations raised. 5.3 The total cost of the event is estimated at £22,094 – a breakdown of costs has been provided below. The Perth Common Good Fund has been asked to provide the full £22,094. Specific items Basis of Costing Amount Pyrotechnics fireworks display Quote £15,000 Fencing and safety barriers (2 days) Quote £2,244 First Aid trained personnel Quote £300 Other (e.g. fuel, volunteer’s food and drink etc) Estimate £250 South Inch Site Hire Quote £114 Pallets/Potato Boxes Quote £1,000 Pallets/Potato Boxes (delivery) Quote £600 Entertainment License (for next three years) Quote £2,086 Fun Fair License (for next three years) Quote £500 Page 34 of 52
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Portacabin x 2; Andrew Gray’s building supplies forklift and manitou; Local businesses support with free use of equipment, free delivery, provision of volunteers and provision of personal protective equipment; Vehicles/trailers fuel; Local youth groups provide entertainment; Perth Strathearn Round Table provide all organising and advertising, event volunteers, Health and Safety supervision; Generator; Forklift operator; Volunteering hours in preparation of the event before and after. In-kind support £0 Total proposed expenditure £22,094 Funding requested £22,094 Funding provisionally allocated £16,500 Remaining funding gap £5,594 Consideration 5.4 The Perth Common Good Fund has been asked to provide £22,094 of funding, of which £16,500 has provisionally been allocated as agreed at Perth Common Good Fund meeting on 21st February 2022. Based on the overall cost of £22,094, the Committee is asked to consider a further grant of £5,594 which is consistent with Criteria 9.2. The extra funding is needed due to an increase in the cost of items. PAST FUNDING Year Amount Criteria Project 2021/22 - - Application withdrawn as event cancelled 2020/21 - - COVID – No application as event cancelled 2019/20 £16,240 (£15,000 already earmarked + additional £1,240) 9.2 Bonfire/Fireworks Event (pyrotechnic fireworks display and the associated safety and logistical costs of running the event) 2018/19 £15,000 9.2 Bonfire/Fireworks 6. CONCLUSION 6.1 The Committee is asked to consider allocating a grant of £22,094 to Perth & Strathearn 200 Round Table for the costs of the Bonfire and Fireworks Display on 5 November 2022. This comprises the £16,500 previously allocated, with an additional grant of £5,594. Page 35 of 52
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Author Name Designation Contact Details Lee Haxton Community Planning Team Leader (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 7 September 2022 APPENDICES • Appendix 1 – Perth City Common Good Fund Criteria Page 36 of 52
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budgets. Page 37 of 52
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. Page 38 of 52
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4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 6. BACKGROUND PAPERS 6.1 Perth & Strathearn 200 Round Table Common Good Fund Application. Page 39 of 52
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Appendix 1 PERTH COMMON GOOD FUND REVISED FINANCIAL ASSISTANCE CRITERIA 1. All grants are awarded at the discretion of the Perth Common Good Fund Committee. 2. Within the boundary of the Perth Common Good area and if funding is available, applications will be considered from individuals and groups for projects or activities which demonstrate benefit to the residents of the City of Perth. 3. The Perth Common Good area is restricted to Elected Member Ward 10 Perth City South, Ward 11 Perth City North, and Ward 12 Perth City Centre. Applications for financial assistance from individuals residing or groups operating outwith the boundary of the Perth Common Good area must clearly demonstrate that the project or activity to be undertaken will provide benefit to the residents of the City of Perth. 4. Applications for financial assistance from schools and school groups (e.g. Parent Councils) within the Perth Common Good area will be considered regardless of where participating pupils reside. 6 Page 41 of 52
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5. The Financial Year for the Perth Common Good Fund covers the period 1 April to 31 March. The Perth Common Good Fund Committee meets five times per year to consider applications for financial assistance and other business matters; Committee meeting and application deadline dates are available at Perth & Kinross Council Grants Direct Community advice - grants - Perth & Kinross Council. 6. Applications for financial assistance must be submitted to the Perth Common Good Fund Committee in advance of the project or activity taking place. Retrospective applications where expenditure is incurred during the time between the application submission deadline date and the date of the Committee meeting will be considered however the applicant must be aware that funding may not be approved by Committee. 7. A separate Capital Grants fund will be maintained to support applications for financial assistance towards the funding of building improvement works, and the acquisition of equipment. Applications for Capital Grant funding assistance should be submitted to the first Perth Common Good Fund Committee meeting of the new financial year, which normally takes place during April or May. The Capital Grants fund will normally close until commencement of the next financial year, however the Committee may consider late applications if Capital Grant funding remains available. 8. The following conditions shall apply to all applications for financial assistance: 8.1 The application for financial assistance must demonstrate that the funding will provide benefit to the residents of the City of Perth. The Perth Common Good Fund Committee must be satisfied that all disbursements from the fund meet this requirement and the Committee decision in this regard is full and final. 8.2 The Perth Common Good Fund should not be viewed as a resource to supplement the funding of Council services; applications for financial assistance from Council services are therefore not encouraged. Any application submitted by a Council service will be considered by the Perth Common Good Fund Committee on its own merits. 8.3 All awards must be claimed on completion of the project or within three months of the activity taking place. Funding for awards not claimed will be returned to the Fund. Page 42 of 52
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9. Small Grants: 9.1 Applications for financial assistance will be considered by the Perth Common Good Fund Committee in line with the criteria below: - 9.2 Organisation of events/games/festivals including prize awards: - a) No entry fee payable by the public: up to maximum of 40% of the total actual costs. b) Entry fee payable by the public (commercial event): up to a maximum of 20% of the total actual costs subject to the submission of an evidenced Income & Expenditure account for the event. c) In the event, that the Common Good funding of a commercial event results in a profit, the level of funding award will be reduced accordingly. d) In the event, that the commercial event is loss making, the Common Good funding may be used to underwrite the loss, subject to the level of funding approved by Committee. e) Grants will not be paid for any event/games/festival which are cancelled following the approval of funding by Committee. 9.3 Hire of hall and provision of prizes for school prize giving ceremonies – up to a maximum of 40% of total costs. 9.4 Voluntary work overseas by individuals: - • 6 months or more: up to £400 per individual • Up to 6 months: up to £250 per individual 9.5 Attendance at summer schools/events by individuals or groups of up to 5: - • More than 2 weeks: up to £150 per individual • One to two weeks: up to £100 per individual 9.6 Excursions/Parties (up to two applications per year per group): - • Contribution of up to 50% towards the actual costs. Each organisation is permitted a maximum of two applications during the course of a financial year. Overall grant to be capped at £7 per individual with an overall maximum grant of up to £700. Page 43 of 52
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9.7 Visits or trips by and from School/Youth/Sport/Music groups: - • For groups of between 6 and 10 people, a flat contribution of £500. • For groups of 11 or more; a contribution of £50 per person to a maximum of £1,000 for youth groups, senior citizen or vulnerable groups for activities of one week or more. 9.8 Any other purpose where it can be demonstrated that there is a benefit to the residents of the City of Perth. 10. Capital Grants: - 10.1 The funding of applications for Capital Grant funding will be restricted to the available annual budget. 10.2 It is expected that the total funding available will be fully committed at the first meeting of the Perth Common Good Fund Committee at the start of the new financial year. In the event, that funding is not fully committed, the Common Good Fund Committee may choose to either roll forward the unallocated funding to the next financial year or consider further applications during the year. 10.3 Acquisition of equipment and uniforms - consideration on merits up to a maximum of 25% of total cost, subject to the budget available. 10.4 Provision and improvement of buildings - consideration on merits up to a maximum of 25% of total cost and up to £50,000, subject to the budget available. Note that the facilities must be available to the general public. 11. Expenditure which is not eligible for funding awards: - 11.1 Assistance with further or higher education fees 11.2 Charity fundraising e.g. sponsored walk/cycle/bungee etc. 11.3 Town twinning activities 11.4 Organisations with religious or political associations where there are restrictions on usage or availability 11.5 Core funding of the voluntary sector 11.6 Assistance with day to day running costs e.g. the rental of premises, employee costs etc. Page 44 of 52
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PERTH COMMON GOOD FUND COMMITTEE 28 SEPTEMBER 2022 2022/23 FINANCIAL STATEMENT Report by Head of Finance (Report No 22/236) 1. PURPOSE OF REPORT This report provides details of the Income and Expenditure to 31 July 2022 and the projected outturn for Financial Year 2022/23 for the Perth Common Good Fund. 2. RECOMMENDATIONS 2.1 The Committee is requested to: (i) Note the projected Income and Expenditure to 31 March 2022 for the Perth Common Good Fund for the 2021/22 Financial Year, as set out in Appendix 1 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 The budget for Financial Year 2022/23 was approved by the Committee on 21 February 2022 (Report 22/40 refers). The Committee received financial monitoring updates at the meetings on 26 April 2022 (Report 22/100 refers), and 22 June 2022 (Report 22/144 refers). 3.2 This report provides an update on the projected outturn for Financial Year 2022/23. 4. PROPOSALS Financial Statement 2022/23 4.1 Appendix 1 provides the 2022/23 Financial Statement which includes the Budget approved by Committee on 21 February 2022 (Report 22/40 refers). 4.2 Section 102 of the Community Empowerment (Scotland) Act 2015 requires the Council to establish and maintain a register of property which is held by the authority as part of the common good and to publish a list of property that it proposes to include in the register. 4.3 Andrew Ferguson, former solicitor with Fife Council and author of the Common Good Law publication, has been assisting Legal & Governance staff in the review of property titles for the former Perth burgh. The review of titles 7 Page 45 of 52
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2 is complex and, in some cases, has required the involvement of other external legal practitioners. The work is almost complete and members will be invited to attend an informal presentation of the review findings prior to commencement of the public consultation process. However, it is anticipated that further costs will be incurred to finalise the review and a £1,500 estimate for Legal costs is included in Appendix 1. It is anticipated that the cost can be managed from other budget lines and a corresponding adjustment is recorded against Repairs & Maintenance expenditure meantime. 4.4 The projected surplus for 2022/23 is unchanged from the previously reported position at £32,700, and the estimated Fund balance at 31 March 2023 remains at £1,851,692. Author(s) Name Designation Contact Details Donald Coyne Senior Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Stewart Mackenzie Head of Finance 09.09.2022 Page 46 of 52
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3 ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2018 – 2023 lays out five outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: (i) Giving every child the best start in life; (ii) Developing educated, responsible and informed citizens; (iii) Promoting a prosperous, inclusive and sustainable economy; (iv) Supporting people to lead independent, healthy and active lives; and (v) Creating a safe and sustainable place for future generations. 1.2 This report relates to all objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 47 of 52
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4 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Chief Operating Officer has been consulted in the preparation of this report. 5. BACKGROUND PAPERS 5.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. Page 48 of 52
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5 6. APPENDICES • Appendix 1 – Perth Common Good Fund - Financial Statement for the period to 31 July 2022 for Financial Year 2022/23 Page 49 of 52
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Appendix 1 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR FINANCIAL YEAR 2022/23 AS AT 31 JULY 2022 2022/23 Budget Actual to date Committed and Under Consideration Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Property Costs Rent & Rates 1,300 93 - 1,300 - Repairs and Maintenance - General 15,000 - - 13,500 (1,500) Depreciation & Impairment 3,400 - - 3,400 - 19,700 93 - 18,200 (1,500) Supplies and Services Financial Assistance - St Johns Kirk Carillon 2,000 - - 2,000 - Financial Assistance - Fireworks 16,500 - 16,500 16,500 - Financial Assistance - Small Grants 60,000 4,569 18,679 60,000 - Financial Assistance - Capital Grants 40,000 - 37,000 40,000 - Administration Charges 15,000 - - 15,000 - Legal Fees - - - 1,500 1,500 Printing, Stationery, Advertising and Postages 500 - - 500 - 134,000 4,569 72,179 135,500 1,500 Christmas Events Rent, Rates & other property costs (storage for Christmas lights) 15,000 6,626 6,636 15,000 - Erect, Dismantle and Maintain Christmas Lights 20,000 - 13,795 20,000 - Switch on Ceremony 40,000 - - 40,000 - 75,000 6,626 20,431 75,000 - Total Expenditure 228,700 11,288 92,610 228,700 - Income Rents, Fees & Charges 244,000 101,855 - 244,000 - Interest on Investments 6,000 - - 16,500 10,500 Fishing Permits 900 89 - 900 - Total Income 250,900 101,944 - 261,400 10,500 Surplus / (Deficit) 22,200 90,656 (92,610) 32,700 10,500 Estimated Opening Balance 01/04/22 1,818,992 1,818,992 Surplus / (Deficit) 22,200 32,700 Projected Common Good Fund Balance at 31 March 2023 1,841,192 1,851,692 Earmarked in Reserves:- Minimum Revenue Account Balance (1,500,000) (1,500,000) Repair and Renewal Reserve (120,000) (120,000) Projected Uncommitted Closing Balance at 31 March 2023 221,192 231,692 7 Page 51 of 52
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Appendix 1 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR FINANCIAL YEAR 2022/23 AS AT 31 JULY 2022 Grants Small Grants Capital Grants Meeting Paid Perthshire Musical (Competition) Festival Association (Perform in Perth) 4,569£ 26/04/2022 Total Paid 4,569£ -£ Committed PLUS Perth and Kinross 1,920£ 26/04/2022 Perth Chinese Association 9,000£ 26/04/2022 PKAVS Mental Health & Wellbeing Hub (The Walled Garden) 17,000£ 26/04/2022 St. John’s Kirk of Perth 20,000£ 26/04/2022 Black Watch Castle & Museum - Jubilee Celebrations 685£ 22/06/2022 St Johns RC Academy Parent Council - annual prizegiving 580£ 22/06/2022 Total Committed 12,185£ 37,000£ Under Consideration P&K District Scout Council - World Scout Jamboree 2023 900£ 28/09/2022 Perth Strathearn Round Table - Perth Fireworks Display 2023 5,594£ 28/09/2022 Total Under Consideration 6,494£ -£ Total £ 23,248 £ 37,000 Page 52 of 52