Bonfire and Fireworks Display Event on 5 November 2022
Perth and Kinross Council · 28 September 2022
Back to Perth Common Good Fund Committee — 28 September 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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PERTH AND KINROSS COUNCIL Perth Common Good Fund Committee 28 September 2022 BONFIRE AND FIREWORKS DISPLAY EVENT ON 5 NOVEMBER 2022 Report by Head of Cultural and Community Services (Report No 22/235) 1. PURPOSE 1.1 The report provides details of the Bonfire and Fireworks event on 5 November 2022 to be organised by the Perth and Strathearn 200 Round Table and a request for additional funding from Perth Common Fund Committee. 2. RECOMMENDATION 2.1 It is recommended that Committee: • Considers the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposal • Section 6: Conclusion • Appendices 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities.
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4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (see Appendix 1). 4.4 The 2022/23 Budget for the Perth Common Good Fund was approved at the Committee meeting on 21 February 2022 (Report 22/40 refers). The approved budget includes an allocation of £16,500 to support the Perth Fireworks and Bonfire Display on 5 November 2022. 4.5 This report outlines how this funding will be used and includes an application for additional funding. 5. PROPOSAL Perth & Strathearn 200 Round Table (Fireworks) 5.1 A grant application has been received for the Perth Fireworks and Bonfire display for £22,094. The group has organised this event for a number of years in collaboration with the Council, local communities and businesses. This is considered locally as a major event where the community can gather in large numbers on the South Inch in Perth and safely enjoy the sights and sounds of the display. In addition to the Bonfire and Fireworks Display, the event provides entertainment, including music, opportunities for local young artists, a funfair and food vendors. 5.2 It is estimated that the event will attract 8,000 people, of which 6,000 are from Perth and Kinross, 1,775 are from outside of Perth and Kinross and 225 are from outside of Scotland. Although the event is free of charge, the public can leave a donation. Perth and Strathearn Round Table subsequently vote on which groups requesting support will be allocated a share of the donations raised. 5.3 The total cost of the event is estimated at £22,094 – a breakdown of costs has been provided below. The Perth Common Good Fund has been asked to provide the full £22,094. Specific items Basis of Costing Amount Pyrotechnics fireworks display Quote £15,000 Fencing and safety barriers (2 days) Quote £2,244 First Aid trained personnel Quote £300 Other (e.g. fuel, volunteer’s food and drink etc) Estimate £250 South Inch Site Hire Quote £114 Pallets/Potato Boxes Quote £1,000 Pallets/Potato Boxes (delivery) Quote £600 Entertainment License (for next three years) Quote £2,086 Fun Fair License (for next three years) Quote £500
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Portacabin x 2; Andrew Gray’s building supplies forklift and manitou; Local businesses support with free use of equipment, free delivery, provision of volunteers and provision of personal protective equipment; Vehicles/trailers fuel; Local youth groups provide entertainment; Perth Strathearn Round Table provide all organising and advertising, event volunteers, Health and Safety supervision; Generator; Forklift operator; Volunteering hours in preparation of the event before and after. In-kind support £0 Total proposed expenditure £22,094 Funding requested £22,094 Funding provisionally allocated £16,500 Remaining funding gap £5,594 Consideration 5.4 The Perth Common Good Fund has been asked to provide £22,094 of funding, of which £16,500 has provisionally been allocated as agreed at Perth Common Good Fund meeting on 21st February 2022. Based on the overall cost of £22,094, the Committee is asked to consider a further grant of £5,594 which is consistent with Criteria 9.2. The extra funding is needed due to an increase in the cost of items. PAST FUNDING Year Amount Criteria Project 2021/22 - - Application withdrawn as event cancelled 2020/21 - - COVID – No application as event cancelled 2019/20 £16,240 (£15,000 already earmarked + additional £1,240) 9.2 Bonfire/Fireworks Event (pyrotechnic fireworks display and the associated safety and logistical costs of running the event) 2018/19 £15,000 9.2 Bonfire/Fireworks 6. CONCLUSION 6.1 The Committee is asked to consider allocating a grant of £22,094 to Perth & Strathearn 200 Round Table for the costs of the Bonfire and Fireworks Display on 5 November 2022. This comprises the £16,500 previously allocated, with an additional grant of £5,594.
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Author Name Designation Contact Details Lee Haxton Community Planning Team Leader (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 7 September 2022 APPENDICES • Appendix 1 – Perth City Common Good Fund Criteria
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budgets.
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable.
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4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 6. BACKGROUND PAPERS 6.1 Perth & Strathearn 200 Round Table Common Good Fund Application.