Agenda Document Pack - Perth Common Good Fund Committee - 25/11/2024
Perth and Kinross Council · 25 November 2024
Back to Perth Common Good Fund Committee — 25 November 2024 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 19/11/2024 A hybrid meeting of the Perth Common Good Fund Committee will be held in the Council Chamber on Monday, 25 November 2024 at 13:00. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Bailie Chris Ahern Councillor Liz Barrett Councillor Peter Barrett Councillor Andy Chan Councillor Stewart Donaldson Councillor Eric Drysdale Councillor Grant Laing Councillor Iain MacPherson Councillor Carol Mair Councillor Ian Massie Councillor Sheila McCole Depute Provost Andrew Parrott Councillor John Rebbeck Page 1 of 38
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Perth Common Good Fund Committee Monday, 25 November 2024 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF PERTH COMMON GOOD FUND OF 26 AUGUST 2024 FOR APPROVAL (copy herewith) 5 - 10 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing and Communities (copy herewith 24/324) 11 - 30 6 2024/25 FINANCIAL STATEMENT Report by Strategic Lead - Finance and Business Support (copy herewith 24/235) 31 - 38 Page 3 of 38
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PERTH COMMON GOOD FUND COMMITTEE Minute of hybrid meeting of the Perth Common Good Fund Committee held in the Council Chamber, 2 High Street, Perth on Monday 26 August 2024 at 1.00pm. Present: Depute Provost A Parrot; Bailie C Ahern; Councillors L Barrett, P Barrett, A Chan, S Donaldson (Item 5(12) onwards), I Massie, I Macpherson, S McCole and J Rebbeck. In Attendance: S Kimmet and D Stokoe (Economy, Place and Learning) J Guild, A Brown, S Dockerill, A O’Brien and F Lambie (Strategy, People and Resources). Apologies: Councillors E Drysdale and G Laing. Depute Provost A Parrott, Convener, Presiding. 1. WELCOME AND APOLOGIES The Convener welcomed all those present to the meeting and apologies were noted as above. 2. DECLARATIONS OF INTEREST In terms of the Councillors’ Code of Conduct Depute Provost A Parrott declared a non-financial interest in Item 5(11). 3. MINUTE OF MEETING OF THE PERTH COMMON GOOD FUND OF 29 APRIL 2024 FOR APPROVAL The minute of meeting of the Perth Common Good Fund of 29 April 2024, was submitted and approved as an accurate record. 4. MATTERS ARISING There were no matters arising. 5. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by the Strategic Lead – Housing and Communities (24/218) presenting eight small grant applications, three cost of living grant applications and one capital grant application. Resolved: Small Grants (1) Motion (Depute Provost A Parrott and Councillor I Massie) Adventure Circus be awarded a grant of £8,120 towards the costs of the Dragonfyre Project. 3 Page 5 of 38
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Amendment (Councillors P Barrett and L Barrett) Adventure Circus be awarded a grant of £5,000 towards the costs of the Dragonfyre Project. In terms of Standing Order 21.5 a roll call vote was taken. 3 Members voted for the Motion as follows: Councillors I MacPherson, I Massie and Depute Provost A Parrott. 6 Members voted for the Amendment as follows: Bailie C Ahern and Councillors L Barrett, P Barrett, A Chan, S McCole and J Rebbeck. Resolved: In accordance with the Amendment. (2) Children Alone Seeking Asylum (CASA) be awarded a grant of £500 to provide summer activities for children and young people who are alone and seeking asylum and are accommodated as located after and care experienced by Perth and Kinross Council. (3) Motion (Depute Provost A Parrott and Bailie C Ahern) Friends of Letham Primary Parent Council be awarded a grant of £1,734 towards the costs at the school’s 60th Anniversary celebration in September 2024. Amendment (Councillors I Massie and J Rebbeck) Friends of Letham Primary Parent Council be awarded a grant of £2,355 towards the costs at the school’s 60th Anniversary celebration in September 2024. In terms of Standing Order 21.5 a roll call vote was taken. 3 Members voted for the Motion as follows: Bailie C Ahern, Councillor P Barrett and Depute Provost A Parrott. 6 Members voted for the Amendment as follows: Councillors L Barrett, A Chan, I MacPherson, I Massie S McCole and J Rebbeck. Resolved: In accordance with the Amendment. (4) Neuro Central be awarded a grant of £320 towards the cost of initial running costs of setting up a new support group in Perth city. Page 6 of 38
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(5) Motion (Depute Provost A Parrott and Councillor P Barrett) Our Lady’s Primary School Parent Council be awarded a grant of £1,000 towards the cost of a whole school trip to the panto in December 2024. Amendment (Councillors J Rebbeck and L Barrett Our Lady’s Primary School Parent Council be awarded a grant of £1,459.03 towards the cost of a whole school trip to the panto in December 2024. In terms of Standing Order 21.5 a roll call vote was taken. 2 Members voted for the Motion as follows: Councillor P Barrett and Depute Provost A Parrott. 7 Members voted for the Amendment as follows: Bailie C Ahern, Councillors L Barrett, A Chan, I MacPherson, I Massie S McCole and J Rebbeck. Resolved: In accordance with the Amendment. (6) Perthshire Musical (Competition) Festival Association be awarded a grant of £6,230 towards the cost of running the Perform in Perth Festival in March 2025. (7) Perth Indian Association be awarded a grant of £2,000 towards their annual Diwali celebrations which take place on 3 November 2024. (8) Perth Outdoor Playgroup be awarded a grant of £618 to send two volunteers on an outdoor first aid training course and additionally to fund two half day education sessions at the playgroup. Cost of Living Grants (9) Ad-Lib Arts be awarded a grant of £1,800 to provide free spaces to one applicant in each of their five classes per term. (10) Perth Health and Wellbeing Cafe be awarded a grant of £1,560 to fund refreshments at the cafe which runs one afternoon a week. HAVING DECLARED AN INTEREST IN THE FOLLOWING ITEM, DEPUTE PROVOST A PARROTT LEFT THE MEETING AT THIS POINT. COUNCILLOR J REBBECK TOOK THE CHAIR. (11) Perth Minorities Association be awarded a grant of up to £6,848 towards the Safe Space project which will run from July 2024 to January 2025. Page 7 of 38
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DEPUTE PROVOST A PARROTT RETURNED TO THE MEETING AND RESUMED THE ROLE OF CHAIR. COUNCILLOR S DONALDSON ENTERED THE MEETING AT THIS POINT. Capital Grants (12) Motion (Depute Provost A Parrott and Bailie C Ahern) St John’s Kirk be awarded a grant of £10,000 towards the repair of the church spire. Amendment (Councillor L Barrett and P Barrett) St John’s Kirk be awarded a grant of £20,000 towards the repair of the church spire. In terms of Standing Order 21.5 a roll call vote was taken. 6 Members voted for the Motion as follows: Bailie C Ahern, Councillors A Chan, I MacPherson, I Massie S McCole, Depute Provost A Parrott and Councillor J Rebbeck. 2 Members voted for the Amendment as follows: Councillors L Barrett and P Barrett. 1 Member Abstained as follows: Councillor S Donaldson. Resolved: In accordance with the Motion. 6. ANNUAL FINANCIAL SUPPORT FOR PERTH AND KINROSS MELA ASSOCIATION AND THE PERTH SALUTE There was submitted a report by the Strategic Lead – Housing and Communities (24/219) seeking consideration of setting aside a portion of their annual budget to contribute towards the annual Perth and Kinross Mela Festival and the City of Perth Salute. Resolved: (i) An annual allowance of £17,500 be set aside in next year’s budget for the Perth and Kinross Mela Association. (ii) An annual allowance of £17,500 be set aside in next year’s budget for the City of Perth Salute. 7. 2024/25 FINANCIAL STATEMENT There was a submitted report by the Strategic Lead – Finance and Business Support (24/220) providing details of the Income and Expenditure to 30 June 2024 and the projected outrun for financial year 2024/25. Page 8 of 38
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Resolved: The projected Income and Expenditure to 30 June 2024, as set out in Appendix 1 to Report 24/220, be noted. IT WAS AGREED THAT THE PUBLIC AND PRESS SHOULD BE EXCLUDED DURING CONSIDERATION OF THE FOLLOWING ITEMS IN ORDER TO AVOID THE DISCLOSURE OF INFORMATION WHICH IS EXEMPT IN TERMS OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973. P1. LEASE OF LAND TO EMBER CORE LTD AT SOUTH INCH, PERTH / LEASE EXTENSION TO SCOTTISH WATER ON THE 0.383 ACRE SITE, FRIARTON ROAD, PERTH There was a submitted report by the Strategic Lead – Economy, Development and Planning (24/221), seeking approval to (1) grant a lease to Ember Core Limited for the provision of three coach spaces at South Inch Car Park, Perth; and (2) grant a lease extension to Scottish Water of the 0.383 acre site at Friarton Road, Perth. Resolved: (i) The lease of three coach spaces at South Inch Car Park, Perth to Ember Core Limited for an initial term of 15 years, be agreed. (ii) A 15 year lease extension with Scottish Water of the 0.383 acre site at Friarton Road, Perth from 28 May 2023, be agreed. P2. LEASE OF PART OF THE SOUTH INCH PAVILION TO FAIR CITY JUNIORS FOOTBALL CLUB There was a submitted report by the Strategic Lead – Economy, Development and Planning (24/222), seeking approval to grant a lease of the central and southern parts of the South Inch Pavilion to Fair City Juniors Football Club for use as changing facilities for football teams playing on the South Inch pitches. Resolved: (i) Lease of the central and southern parts of the South Inch Pavilion, being 290 m2 or thereby and as delineated on the draft lease plan at Appendix 1, to Fair City Juniors Football Club on the terms set out in this report or otherwise on terms to be agreed by the Strategic Lead, Economy, Development & Planning, be agreed. (ii) Fair City Juniors Football Club undertaking alterations to convert the central part of the leased subjects into changing facilities for sports teams, in line with the terms of the proposed lease and subject to landlord’s consent, and subject to all necessary statutory consents and warrants being granted, be agreed in principle. Page 9 of 38
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Perth Common Good Fund Committee 25 November 2024 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead – Housing and Communities (Report No. 24/324) 1. PURPOSE 1.1 The report asks Perth Common Good Fund Committee to consider six small grants, one cost of living, and two capital grant applications. 2. RECOMMENDATION 2.1 It is recommended that the Committee: • Consider the application and agree any financial assistance to be awarded 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grants • Section 6: Proposals: Cost of Living Grants • Section 7: Proposals: Capital Grants • Section 8: Conclusion • Appendices 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property "having regard to the interests of the inhabitants" of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. 5 Page 11 of 38
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The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (See Appendix 1). 4.4 The 2024/25 Budget for the Perth Common Good Fund was approved at the Committee meeting on 29 January 2024 (Report 24/28 refers). A summary of the approved Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 2024/25 Financial Assistance Budget St John’s Kirk Carillon Perth Strathearn Round Table Small Grants Cost of Living Grant Capital Grants £2,000 £20,000 £75,000 £30,280 £50,000 Value of grants paid and committed St Johns Kirk Carillon Perth Strathearn Round Table Small Grants Cost of Living Grant Capital Grants £0 £20,000 £62,768 £10,208 £22,029 Remaining Financial Assistance Budget St Johns Kirk Carillon Perth Strathearn Round Table Small Grants Cost of Living Grant Capital Grants £2,000 £0 £12,232 £20,072 £27,971 Value of funding requested and under consideration St Johns Kirk Carillon Perth Strathearn Round Table Small Grants Cost of Living Grants Capital Grants £4,500 £0 £3,184 £8,735 £19,038.71 5. PROPOSALS - SMALL GRANTS Wednesday Tea Dance Club 5.1 The Wednesday Tea Dance Club are seeking £530 towards their Christmas Party. 5.2 The Wednesday Tea dance club provide social dancing for elderly people and aim to provide company and fun for those who live alone and those on a limited income. They provide a relaxing and friendly atmosphere for people to come together and meet new friends. 5.3 The Christmas party will involve hall hire at the Perth Civil Service Sports Club, musicians, a buffet meal, and small gratitude provided to catering staff. Page 12 of 38
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Whilst staff are paid on a casual basis, it has become customary for the group to provide an additional gratitude. Attendees will be charged £5 entry. They hope that 35 people from the common good area will attend. 5.4 Proposed expenditure is detailed below: Specific items Basis of Costing Amount Catering (which includes 2 meals free for musicians) Quote – Kay Smart Catering £15 x 35 £525 Musical Entertainment Estimate £300 Hire of hall Estimate £30 Gratitude’s to staff £50 x 4 staff £200 Total proposed expenditure £1,055 Contribution from Individual/Group £525 Funding Requested from Perth Common Good Fund £530 Consideration 5.5 It is considered that a grant of £350 is consistent with criteria 9.6. Servite Housing Tennant’s Group 5.6 The Servite Housing Tennant’s Group of Canal Street, Perth are seeking a grant of £300 to contribute towards their Christmas Party. 5.7 The tenants group aim to bring together the thirty residents of the very sheltered housing complex in social activities and gatherings to reduce social isolation. They missed their annual Christmas Part last year as the committee had become too elderly to organise the event. The new committee hope to resurrect the event. The event will be suitable for all residents who wish to attend including those with physical mobility issues. Staff will be on-hand to provide assistance, with many offering to attend and provide support during their time off work. The group have managed to secure free entertainment, as the local newsagent who delivers papers to the group is also a musician and has offered his services free of charge. 5.8 The group have received a quote from a caterer who will provide a three- course meal which will cost £600. The group hope to make up the difference between the cost and any award from the Common Good with a small craft sale. They hope that they will raise enough money that they do not need to charge tenants to attend. Thirty people over the age of 65 from the Common Good area will benefit. Page 13 of 38
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5.9 Proposed expenditure is detailed below: Specific items Basis of Costing Amount Small 3 course Christmas Meal Cost per meal £20.00 plus 20% VAT £600 Total proposed expenditure £600 Contribution from Individual/Group £300 Funding Requested from Perth Common Good Fund £300 Consideration 5.10 It is considered that a grant of £300 is consistent with criteria 9.6. St John’s Kirk 5.11 St John’s Kirk of Perth are requesting £4,500, which is an additional £2,500 to the yearly amount of £2,000 set aside to support the playing of the Carillon. 5.12 This year they would like to increase the number of recitals to two per month during April-December totalling twenty-two recitals rather than the previous fourteen. This is to reflect the increased visitors to Perth since the new Perth Museum opened. The cost of paying the Carillonneur has not increased for the past fifteen years, however, this year in line with the price paid for an organ recital, the cost paid to the Carillonneur will increase from £150 to £175 per recital. This reflects the work of the Carillonneur as each recital is individually researched and complied and the programme is handwritten before being printed in the Kirk. Additionally, they would like to support more musicians to learn the skills needed to play the Carillon. They will invite experienced keyboardist to see the Carillon being played, and these players will then have the opportunity to learn from the experienced Carillonneur. For this they propose to pay the experienced Carillonneur £500. This will ensure that the bells remain played for many years to come. 5.13 It is estimated that 5,000 people form the Common Good area will benefit, 5000 from elsewhere in Perth and Kinross and 8,000 from further afield. It is hoped that these estimates may be conservative given the increased visitors to Perth with the new museum. 5.14 Proposed expenditure is detailed below: Specific items Basis of Costing Amount Recitals 22 recitals at £175 each £3,850 Cost of printing and lighting £150 Supervision of experienced keyboard players to support them to extend their skills to include the Carillon. £500 Total proposed expenditure £4,500 Funding Requested from Perth Common Good Fund £4,500 Page 14 of 38
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Consideration 5.15 Committee are asked to consider an award in line with criteria 9.8. Inch View Primary School – P7 Residential 5.16 Inch View Primary School are requesting a grant of £1,000 towards the cost of their Primary 7 residential trip. 5.17 Each year the P7 pupils go on a residential trip to Loch Insh Outdoor Centre to experience activities that they would not otherwise take part in. Activities include water sports, skiing and snowboarding and it is hoped that the children learn skills such as leadership, communication and resilience by taking part. This is a great opportunity for many children in the school, some of whom have never travelled outside of Perth before. School trips are expensive for many families, with this particular trip, planned for March 2025, costing £255 per child. This year in the P7 cohort there is a set of triplets, three sets of twins, a family of eight children and children who are care experienced or have social work involvement. Data has been used to identify those children living in SIMD 1 & 2 and ACORN 4. There are 38 families in the P7 cohort who meet this criterion and would therefore stand to benefit from a grant. A grant would help these children attend the trip at a lower or null cost. 5.18 The school have secured a grant to cover 100% of the travel costs for all 62 children attending. 5.19 Proposed expenditure is detailed below: Consideration 5.20 It is considered that a grant of £1,000 is consistent with criteria 9.7. Specific items Basis of Costing Amount Cost per child for 2 nights and 3 activity days Quote from Loch Insh Outdoor Centre - £252 per child x 62 children £15,624 Snacks for trip £3 per child x 62 £186 Travel Bus travel from Perth to Loch Insh £1100 Total proposed expenditure £16,910 Moncrieff Trust (approved) (travel) £1,100 Contribution from individual/group £14,810 Funding Requested from Perth Common Good Fund £1,000 Page 15 of 38
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Bertha Park High School Parent Angle 5.21 Bertha Park High School Parent Angle are applying for a grant of £1,534 to support the Intensive Support Provision (ISP) Pupils with Swimming Lessons and Life Skills sessions. 5.22 Bertha Park High School Parent Angle are a registered charity who aim to promote co-operation and communication between parents and staff at the school as well as promote equality and fairness and further activities which support the education and welfare of pupils. ISP provide intensive support to young people with complex additional support needs, covering a broad curriculum which includes widening opportunities to access the community and life skills experiences. Due to the complex needs of many of the young people, families are unable to support them to do activities like this in the community. Current activities are supported by departmental fundraising, however, funds for this will soon be ending and they are exploring new ways to fund these activities for the young people. Additionally, they have recently expanded from three to four classes which puts additional strain on budgets. These activities include swimming and water safety skills provided by Live Active Leisure; healthy living skills where young people visit the local supermarket to learn about budgeting, money handling, shopping, and public transport; and cycling safety skills provided by Active Schools. These activities are not required under the curriculum and are in addition to curricular learning, therefore cannot be covered by school core funding. So far these lessons have been very successful with seven pupils qualifying to swim in regional and national level competition. 5.23 Although the ISP is part of Bertha Park High School young people are sent to the school for this specialist provision and therefore 30 of the 32 young people attending are residents of the common good area. 5.24 Proposed expenditure is detailed below: - Consideration 5.25 Committee are asked to consider an award in line with criteria 9.8. Specific items Basis of Costing Amount Swimming Lessons January to June £27 per lesson. 45 minutes for up to 20 pupils for 26 weeks £702 Life Skills – Community Access and Healthy Living/Eating £1 per pupil per week £832 Total proposed expenditure £1,534 Funding Requested from Perth Common Good Fund £1,534 Page 16 of 38
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6. PROPOSALS - COST OF LIVING GRANTS Giraffe 6.1 Giraffe are seeking £4,500 towards their project delivering Christmas meals to people in need. 6.2 Giraffe is a charity that aims to help people with severe and complex barriers such as learning disabilities, autism and mental ill health, to make the transition towards inclusion, socialisation and, if appropriate, into meaningful work. They achieve this by providing relevant supported work experience, vocational skills and personal development. 6.3 For the last three years Giraffe trainees, volunteers, and staff have made, packaged, and distributed homemade style three-course Christmas dinners to households in need that are experiencing financial insecurity, food poverty, and/or are struggling due to the continuing cost of living crisis. They hope to continue this project this year with a contribution from the Perth Common Good Fund. 6.4 They estimate that 1800 people form the Common Good area will benefit from this project, as well as another 200 from elsewhere in Perth and Kinross. To ensure that the correct people benefit Giraffe work collaboratively with other local groups including Letham4All, Perth ADHD, Caledonia Housing, Perth Autism Support, Churches Action for the Homeless, Salvation Army, and Perth and Kinross foodbank. 6.5 As well as their own volunteers in the kitchen and driving, the project will receive support from Giraffe Staff and corporate volunteer drivers. 6.6 Proposed expenditure is detailed below: Specific items Basis of Costing Amount Food for meals Current market prices and previous years costs £12,500 Packing for meals Current market prices and previous years costs £1,500 Labels and ink for legal information for packaging Current market prices and previous years costs £1,100 Volunteer costs Largely milage/travel costs £800 Total proposed expenditure £15,900 Crowdfunder (pending and based on previous years’ donations) £3,000 Corporate donations (BAM, Balfour Beatty, AMEY etc) (pending and based on previous years’ donations) £5,500 Private Donations (pending and based on previous years’ donations) £2900 Funding Requested from Perth Common Good Fund £4,500 Page 17 of 38
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Consideration 6.7 Committee are asked to consider an award in line with criteria 9.8 Inch View Primary School – Panto Trip 6.8 Inch View Primary School are seeking a grant of £4235 to fund a school trip to the Panto. 6.9 Each December the whole school visit the Panto as a fun trip but also as a way of exposing children to the theatre, making literary connections, and improving language skills. Perth Theatre support the children to understand about the theatre and provide activities and lessons prior to the visit. 6.10 Tickets for the panto are £11 per child, but the school would like to fund this in full in order to reduce the cost of the school day for parents. Snacks for the interval will be provided by the parent council and parent volunteers will support the trip. 6.11 Proposed expenditure is detailed below: Specific items Basis of Costing Amount Panto Tickets £11 x 385 £4,235 Interval snacks £300 £300 Total proposed expenditure £4,535 Friends of Inch View Parent Council (approved) (for snacks) £300 Funding Requested from Perth Common Good Fund £4,235 Consideration 6.12 Committee are asked to consider an award in line with criteria 9.8 7. PROPOSALS - CAPITAL GRANTS 5th Perth Rainbows and Brownies 7.1 The 5th Perth Rainbows and Brownies are seeking a grant of £154.85 to purchase hi-visibility vests so as they can attend trips and events. 7.2 The 5th Perth Rainbows and Brownies were started a year ago and run out of Viewlands Primary. 46 girls from various local schools now attend. As the group have grown, they would now like to organise to attend trips and events. As a security measure as the girls are so young, they would like to purchase enough vests so as each participant can wear one when they are out. 7.3 47 young people and 3 adults from the Common Good area will benefit from the grant. Page 18 of 38
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7.4 Proposed expenditure is detailed below: Specific items Basis of Costing Amount Age 6-10 vests, pack of 4 £9.99 per pack (Amazon, Firtink Supplier)22 Rainbows = 6 packs £59.94 Age 7-9, M vests, pack of 6 £19.98 per pack (Amazon Brand:Swakuta) 12 Brownies = 2 packs £39.96 Age 10-12, L, pack of 6 £19.98 per pack (Amazon Brand:Swakuta) 6 Brownies = 1 pack £19.98 Age 13-15, XL, pack of 6 £19.98 per pack (Amazon Brand:Swakuta) 6 Brownies = 1 pack £19.98 Adult vests, pack of 5 £14.99 per pack (Amazon JWJK Store) 3 leaders + 2 helpers = 1 pack £14.99 Total proposed expenditure £154.85 Funding Requested from Perth Common Good Fund £154.85 Consideration 7.5 It is considered that a grant of £38.71 is consistent with criteria 10.3 Kinnoull Tennis Club 7.6 Kinnoull Tennis Club are applying for £15,000 towards improvements to their facilities. 7.7 Established in 1887 Kinnoull Tennis Club is one of the oldest in Scotland. The club provide four outdoor courts and have a successful record in local competitive leagues. They have a vision to provide the best Tennis facilities in Perth, open to all residents and visitors to the city. 7.8 The age, wear and tear, and poor drainage of the current courts mean that renovation is necessary. Plans include replacing the under surface, creating new drainage holes on the existing surface then put the new surface on top which will improve the drainage into the existing drainage channels built below the courts. Four new Tiger Turf courts will then be installed. Existing lighting will be replaced with LED to improve efficiency and create better light. The club also plan on installing a new access path which will allow wheelchair access to the Clubhouse; the courts are already accessible. They also aim to improve the safety of accessing the courts by removing a slippery grass bank and improve the perimeter of the courts. 7.9 The club estimate that 200 people from the common good area will benefit from the improvements, 100 of these people being under 16 years of age. They additionally anticipate 150 people from elsewhere in Perth and Kinross will benefit, as well as 125 from further afield. Page 19 of 38
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They hope that having improved facilities will attract players for more regional and national competitions. Additionally, the club have good relationships with the neighbouring bowling club and primary school and hope to introduce free memberships for local young people as well as for patients from Murray Royal Hospital. 7.10 Works for the project started in late September and were due to be completed by November 8th. This was to allow for the work to be completed outwith the tennis season, but before weather became a limiting factor. The club are looking for the money to make up the shortfall in what they have already raised. This will prevent them having to take a loan to pay this off over several years. 7.11 Proposed expenditure is detailed below: Specific items Basis of Costing Amount New Under-Surface, Courts, Access Path and Drainage Quote £135,000 Replace existing lighting with LED Quote £15,000 Total proposed expenditure £150,000 Contribution from Individual/Group £85,000 Gannochy (Approved) £40,000 Jimmie Cairncross Trust (Approved) £5,000 Thomson Trust (Approved) £5,000 Funding Requested from Perth Common Good Fund £15,000 Consideration 7.12 It is considered that a grant of £15,000 is consistent with criteria 10.4 Buttons and Bows Baby Bank 7.13 Buttons and Bows baby bank are seeking £4,000 to improve their referral system. 7.14 The aim of the Baby Bank is to help alleviate child and family poverty in Perth and Kinross by supporting parents and families with children 0- 6 years in times of need by providing free baby essentials such as baby food, nappies, equipment, clothes and toys with a mix of new and second-hand goods. 7.15 Buttons and Bows work in partnership with Citizen's Advice Bureau (CAB) using the FORT System as a cross-sector referral tool, however, they would like to utilise FORT's CRM (Customer Relationship Management) system. A bespoke CRM will be tailored to Buttons and Bows own organisational needs. A dual referral and CRM system will increase operational efficiency allowing them to turn referrals into client records and families can be referred to wider services at the click of a button. Page 20 of 38
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7.16 There is an option to have the ability to share data with external organisations, with the correct permissions in place, which will enhance partnership working and allow for a seamless transition for families from one partner to another. This would increase the ability to support wider systemic issues that families are experiencing by identifying those who are accessing the Baby Bank on more than one occasion and referring them to support with employability, debt, advocacy, and family support etc. The Management System is supported by many community agencies including Perth Citizen’s Advice Bureau, Letham4All, PKAVS Carer's Hub, and The Heat Project. 7.17 Agencies that already refer into Buttons and Bows are Perth & Kinross Child Protection Team, Welfare Rights, ESOL Perth, local health visitors, and Turning Point. 7.18 Buttons and Bows operate across Perth and Kinross but estimate 1,250 people from the Perth Common Good area will benefit, with a further 50 benefitting from elsewhere in Perth and Kinross. 7.19 Proposed expenditure is detailed below: Specific items Basis of Costing Amount FORT CRM System Quote £9,360 Total proposed expenditure £9,360 Contribution from Individual/Group £1,360 The Clothworkers Foundation (pending) £4,000 Funding Requested from Perth Common Good Fund £4,000 Consideration 7.20 It is considered that a grant of £2,340 is consistent with criteria 10.3 8. CONCLUSION 8.1 The Committee is asked to consider the applications and agree any financial assistance to be awarded. Page 21 of 38
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Authors Name Designation Contact Details Sarah Kimmet David Stokoe Community Empowerment Officer Service Manager Communities 01738 475000 EPLCommitteeReports@pkc.gov.uk Approved Name Designation Date Elaine Ritchie Strategic Lead Housing and Communities 7 November 2024 APPENDICES • Appendix 1: Perth Common Good Fund Criteria Page 22 of 38
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s priorities of tackling poverty and supporting and promoting physical and mental wellbeing. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2024/25 Financial Assistance budget. Page 23 of 38
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. Page 24 of 38
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4. Consultation Internal 4.1 The Strategic Lead, Finance & Business Support and the Strategic Lead, Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 2.1 None. Page 25 of 38
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Appendix 1 PERTH COMMON GOOD FUND REVISED FINANCIAL ASSISTANCE CRITERIA 1. All grants are awarded at the discretion of the Perth Common Good Fund Committee. 2. Within the boundary of the Perth Common Good area and if funding is available, applications will be considered from individuals and groups for projects or activities which demonstrate benefit to the residents of the City of Perth. 3. The Perth Common Good area is restricted to Elected Member Ward 10 Perth City South, Ward 11 Perth City North, and Ward 12 Perth City Centre. Applications for financial assistance from individuals residing or groups operating outwith the boundary of the Perth Common Good area must clearly demonstrate that the project or activity to be undertaken will provide benefit to the residents of the City of Perth. 4. Applications for financial assistance from schools and school groups (e.g. Parent Councils) within the Perth Common Good area will be considered regardless of where participating pupils reside. 5. The Financial Year for the Perth Common Good Fund covers the period 1 April to 31 March. The Perth Common Good Fund Committee meets five times per year to consider applications for financial assistance and other business matters; Committee meeting and application deadline dates are 5 Page 27 of 38
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available on the Council’s Community Grants webpage via the following link: http://www.pkc.gov.uk/pkgrantsdirect. 6. Applications for financial assistance must be submitted to the Perth Common Good Fund Committee in advance of the project or activity taking place. Retrospective applications where expenditure is incurred during the time between the application submission deadline date and the date of the Committee meeting will be considered however the applicant must be aware that funding may not be approved by Committee. 7. A separate Capital Grants fund will be maintained to support applications for financial assistance towards the funding of building improvement works, and the acquisition of equipment. Applications for Capital Grant funding assistance should be submitted to the first Perth Common Good Fund Committee meeting of the new financial year, which normally takes place during April or May. The Capital Grants fund will normally close until commencement of the next financial year, however the Committee may consider late applications if Capital Grant funding remains available. 8. The following conditions shall apply to all applications for financial assistance: 8.1 The application for financial assistance must demonstrate that the funding will provide benefit to the residents of the City of Perth. The Perth Common Good Fund Committee must be satisfied that all disbursements from the fund meet this requirement and the Committee decision in this regard is full and final. 8.2 The Perth Common Good Fund should not be viewed as a resource to supplement the funding of Council services; applications for financial assistance from Council services are therefore not encouraged. Any application submitted by a Council service will be considered by the Perth Common Good Fund Committee on its own merits. 8.3 Applicants who are seeking funds to purchase resources, or undertake capital projects are asked to demonstrate that they are sourcing these from local providers where these can reasonably meet their needs. 8.4 All awards of £400 or less will be paid in advance, but recipients must complete an end of grant monitoring form and provide evidence of spend based on their initial application Awards greater than £400 must be claimed on completion of the project and within three months of the activity taking place. The claim should include an end of grant monitoring form and evidence of spend, based on the initial application. Funding for awards not claimed will be returned to the Fund. 9. Small Grants: 9.1 Applications for financial assistance will be considered by the Perth Common Good Fund Committee in line with the criteria below: - Page 28 of 38
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9.2 Organisation of events/games/festivals including prize awards: - a) No entry fee payable by the public: up to maximum of 40% of the total actual costs. b) Entry fee payable by the public (commercial event): up to a maximum of 20% of the total actual costs subject to the submission of an evidenced Income & Expenditure account for the event. c) In the event, that the Common Good funding of a commercial event results in a profit, the level of funding award will be reduced accordingly. d) In the event, that the commercial event is loss making, the Common Good funding may be used to underwrite the loss, subject to the level of funding approved by Committee. e) Grants will not be paid for any event/games/festival which are cancelled following the approval of funding by Committee. 9.3 Hire of hall and provision of prizes for school prize giving ceremonies – up to a maximum of 40% of total costs. 9.4 Voluntary work overseas by individuals: - 6 months or more: up to £400 per individual Up to 6 months: up to £250 per individual 9.5 Attendance at summer schools/events by individuals or groups of up to 5: More than 2 weeks: up to £150 per individual One to two weeks: up to £100 per individual 9.6 Excursions/Parties (up to two applications per year per group): - Contribution of up to 50% towards the actual costs. Each organisation is permitted a maximum of two applications during the course of a financial year. Overall grant to be capped at £10 per individual with an overall maximum grant of up to £1,000. 9.7 Visits or trips by and from School/Youth/Sport/Music groups: - For groups of between 6 and 10 people, a flat contribution of £500. For groups of 11 or more; a contribution of £50 per person to a maximum of £1,000 for youth groups, senior citizen or vulnerable groups for activities of one week or more. 9.8 Any other purpose where it can be demonstrated that there is a benefit to the residents of the City of Perth. 10. Capital Grants: - 10.1 The funding of applications for Capital Grant funding will be restricted to the available annual budget. Page 29 of 38
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10.2 It is expected that the total funding available will be fully committed at the first meeting of the Perth Common Good Fund Committee at the start of the new financial year. In the event, that funding is not fully committed, the Common Good Fund Committee may choose to either roll forward the unallocated funding to the next financial year or consider further applications during the year. 10.3 Acquisition of equipment and uniforms - consideration on merits up to a maximum of 25% of total cost, subject to the budget available. 10.4 Provision and improvement of buildings - consideration on merits up to a maximum of 25% of total cost and up to £50,000, subject to the budget available. Note that the facilities must be available to the general public. 11. Expenditure which is not eligible for funding awards: 11.1 Assistance with further or higher education fees 11.2 Charity fundraising e.g. sponsored walk/cycle/bungee etc. 11.3 Town twinning activities 11.4 Organisations with religious or political associations where there are restrictions on usage or availability 11.5 Core funding of the voluntary sector 11.6 Assistance with day to day running costs e.g. the rental of premises, employee costs etc. Page 30 of 38
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Perth Common Good Fund Committee 25 November 2024 2024/25 FINANCIAL STATEMENT Report by Strategic Lead – Finance and Business Support (Report No. 24/235) 1. PURPOSE OF REPORT 1.1 This report provides details of the income and expenditure to 30 September 2024 and the projected outturn for financial year 2024/25 for the Perth Common Good Fund. 2. RECOMMENDATIONS 2.1 The Committee is requested to: (i) Note the projected income and expenditure to 31 March 2025 for the Perth Common Good Fund, as set out in Appendix 1 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 The budget for financial year 2024/25 was approved by the Committee on 29 January 2024 (Report 24/28 refers). The Committee received a financial monitoring update at the meetings on 29 April 2024 (Report 24/135 refers) and 26 August 2024 (Report 24/220 refers). 3.2 This report provides an update on the projected outturn for financial year 2024/25. 4. PROPOSALS Financial Statement 2024/25 4.1 Appendix 1 provides the 2024/25 Financial Statement which includes the Budget approved by Committee on 29 January 2024 (Report 24/28 refers). 4.2 Following the update to Committee on 26 August 2024 (Report 24/220 refers), the projected deficit of £34,209 has changed to a projected surplus of £233, a movement of £34,442 due mainly to the following:- • Moncrieffe Island Causeway repair works have not been completed due to the wet summer and are now paused for the winter. As such costs will be under budget this year, but with some costs now moving into next financial year. This has resulted in a projected underspend of £25,000 for this financial year. 6 Page 31 of 38
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• At the meeting on 26 August, it was reported that Capital Grants had an anticipated over spend of £12,029 compared to budget if the financial assistance under consideration was approved in full. This anticipated over spend was not approved and currently Capital Grants are projected to be on budget. • Financial Assistance to St John’s Kirk Carillon has an anticipated over spend of £2,500 compared to budget if the financial assistance under consideration is approved in full. 4.3 The estimated Fund balance at 31 March 2025 is now projected at £2,054,414, a movement of £34,442, reflecting the updated projections detailed in paragraph 4.2 above. Author(s) Name Designation Contact Details Fiona Lambie Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Scott Walker Chief Financial Officer 4 November 2024 Page 32 of 38
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: • Tackling poverty • Tackling climate change and supporting sustainable places • Growing a sustainable and inclusive local economy • Enabling our children and young people to achieve their full potential • Protecting and caring for our most vulnerable people • Supporting and promoting physical and mental wellbeing • Placing communities at the heart of how we work 1.2 This report relates to all objectives. Page 33 of 38
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2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 No consultation has been necessary in the preparation of this report. Page 34 of 38
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5. BACKGROUND PAPERS 5.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. 6. APPENDICES • Appendix 1 – Perth Common Good Fund - Financial Statement for the period to 30 September 2024 for Financial Year 2024/25 Page 35 of 38
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Appendix 1 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR FINANCIAL YEAR 2024/25 AS AT 30 SEPTEMBER 2024 2024/25 Budget Actual to date Committed and Under Consideration Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Property Costs Rent & Rates 1,300 34 - 1,300 - Repairs and Maintenance - General 15,000 (220) - 15,000 - Repairs and Maintenance - Moncreiffe Island 62,000 2,259 - 37,000 (25,000) Depreciation & Impairment 3,400 - - - (3,400) 81,700 2,073 - 53,300 (28,400) Supplies and Services Financial Assistance - St Johns Kirk Carillon 2,000 - 4,500 4,500 2,500 Financial Assistance - Perth & Strathearn Round Table 20,000 15,900 4,100 20,000 - Financial Assistance - Small Grants 75,000 19,680 46,272 75,000 - Financial Assistance - Capital Grants 50,000 6,791 34,277 50,000 - Financial Assistance - Cost of Living 30,280 1,560 17,383 30,280 - Administration Charges 15,000 - - 15,000 - Legal Fees - 87 - 87 87 Printing, Stationery, Advertising and Postages 500 - - 500 - 192,780 44,018 106,532 195,367 2,587 Christmas Events Rent, Rates & other property costs (storage for Christmas lights) 15,000 9,365 - 15,000 - Erect, Dismantle and Maintain Christmas Lights 20,000 - - 20,000 - Switch on Ceremony 50,000 - - 50,000 - 85,000 9,365 - 85,000 - Total Expenditure 359,480 55,456 106,532 333,667 (25,813) Income Rents, Fees & Charges 255,000 124,284 - 255,000 - Interest on Investments 60,000 - - 78,000 18,000 Fishing Permits 900 510 - 900 - Total Income 315,900 124,794 - 333,900 18,000 Surplus / (Deficit) (43,580) 69,338 (106,532) 233 43,813 Estimated Opening Balance 01/04/24 2,054,181 2,054,181 Surplus / (Deficit) (43,580) 233 Projected Common Good Fund Balance at 31 March 2025 2,010,601 2,054,414 Earmarked in Reserves:- Minimum Revenue Account Balance (1,700,000) (1,700,000) Repair and Renewal Reserve (120,000) (120,000) Projected Uncommitted Closing Balance at 31 March 2025 190,601 234,414 6 Page 37 of 38
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Appendix 1 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR FINANCIAL YEAR 2024/25 AS AT 30 SEPTEMBER 2024 Grants Small Grants Capital Grants Meeting Paid Polish Scouting Experience - Marine Adventure 1,000£ 29/04/2024 Roverway International 2024 300£ 29/04/2024 Sri Lankan Community in Perth & Kinross 2,080£ 29/04/2024 St John's Football Club 1,680£ 29/04/2024 King James VI Golf Club - Flooding 5,111£ 15/05/2024 Perth & Strathearn 200 Round Table 15,900£ 29/04/2024 Children Alone Seeking Asylum (CASA) 500£ 26/08/2024 Cost of Living -Health & Wellbeing Café 1,560£ 26/08/2024 Perth & Kinross Mela Association 15,800£ 29/04/2024 Total Paid 37,140£ 6,791£ Committed Perth & Strathearn 200 Round Table 4,100£ 29/04/2024 Polish Scouting Association - 64th DH Girl Scouts - World Jamboree 500£ 29/04/2024 Polish Scouting Association - 44th Boy Scouts - World Jamboree 500£ 29/04/2024 Polish Scouting Association - Summer Camp 1,000£ 29/04/2024 Our Lady's PS Parent Council 1,000£ 29/04/2024 Early Years Scotland 2,006£ 29/04/2024 Perth Choral Society 1,000£ 29/04/2024 Chansons Chamber choir 1,600£ 29/04/2024 PKC Events Team - City of Perth Salute 2024 17,500£ 29/04/2024 St John's Football Club 740£ 29/04/2024 Fair City AFC 3,840£ 29/04/2024 King James VI Golf Club - Flooding 658£ 15/05/2024 Adventure Circus - Dragonfyre 5,000£ 26/08/2024 Friends of Letham Primary Parent Council 2,355£ 26/08/2024 Neuro Central 320£ 26/08/2024 Our Lady's Primary School Parent Council 1,459£ 26/08/2024 Peform in Perth Festival 2025 6,230£ 26/08/2024 Perth Indian Association (POI) 2,000£ 26/08/2024 Perth Outdoor Playgroup (POP)/Tayside Owls 618£ 26/08/2024 Cost of Living - Ad-Lib Arts - Hardship Fund 1,800£ 26/08/2024 Cost of Living -Perth Minorities Association (PMA) 6,848£ 26/08/2024 St John's Kirk - Spire Repairs 10,000£ 26/08/2024 Total Committed 55,836£ 15,238£ Under Consideration Wednesday Tea Dance Club - Christmas Party 2024 350£ 25/11/2024 Servite Housing Tenants Group 300£ 25/11/2024 St John's Kirk Carillon 4,500£ 25/11/2024 Inch View Primary - P7 Residential 1,000£ 25/11/2024 Bertha Park High Parent Angle 1,534£ 25/11/2024 Cost of Living - Inch View Primary - Panto Trip 4,235£ 25/11/2024 Cost of Living - Giraffe 4,500£ 25/11/2024 Buttons & Bows Baby Bank 4,000£ 25/11/2024 5th Perth Rainbows and Brownies - Hi Vis Vests 39£ 25/11/2024 Kinnoull Tennis Club 15,000£ 25/11/2024 Total Under Consideration 16,419£ 19,039£ Total £ 109,395 £ 41,068 Page 38 of 38