Agenda Document Pack - Perth Common Good Fund Committee - 29/04/2024
Perth and Kinross Council · 29 April 2024
Back to Perth Common Good Fund Committee — 29 April 2024 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 22/04/2024 A hybrid meeting of the Perth Common Good Fund Committee will be held in the Council Chamber on Monday, 29 April 2024 at 13:00. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Bailie Chris Ahern Councillor Liz Barrett Councillor Peter Barrett Councillor Andy Chan Councillor Stewart Donaldson Councillor Eric Drysdale Councillor Grant Laing Councillor Brian Leishman Councillor Iain MacPherson Councillor Ian Massie Councillor Sheila McCole Depute Provost Andrew Parrott Councillor John Rebbeck Page 1 of 50
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Perth Common Good Fund Committee Monday, 29 April 2024 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF THE PERTH COMMON GOOD FUND COMMITTEE OF 29 JANUARY 2024 FOR APPROVAL (copy herewith) 5 - 8 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing and Communities (copy herewith 24/133) 9 - 30 6 BONFIRE AND FIREWORKS DISPLAY EVENT ON 5 NOVEMBER 2024 Report by Strategic Lead - Housing and Communities (copy herewith 24/134) 31 - 40 7 2023/24 & 2024/25 FINANCIAL STATEMENTS Report by Strategic Lead - Finance and Business Support (copy herewith 24/135) 41 - 50 IT IS RECOMMENDED THAT THE PUBLIC AND PRESS SHOULD BE EXCLUDED DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ORDER TO AVOID THE DISCLOSURE OF INFORMATION WHICH IS EXEMPT IN TERMS OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973 P1 AGREEMENT OF RENT REVIEW ON GROUND LEASES OF 0.558 ACRE, HARBOUR ROAD, PERTH AND 0.101 ACRE, SHORE ROAD, PERTH • Exempt Reason 6 - Information relating to the financial or business affairs of any particular person (other than the authority). Page 3 of 50
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PERTH COMMON GOOD FUND COMMITTEE Minute of hybrid meeting of the Perth Common Good Fund Committee held in the Council Chamber, 2 High Street, Perth on Monday 29 January 2024 at 1.00pm. Present: Baillie C Ahern, Councillors A Parrot, L Barrett, B Leishman, I MacPherson, I Massie, A Chan, S McCole and J Rebbeck. In Attendance: L Haxton and J Dudgeon (Communities); D Coyne, D Williams, A Brown and R Ramsay (Corporate and Democratic Services). Apologies: Councillors P Barrett, G Laing, I Massie, E Drysdale and S Donaldson. Depute Provost A Parrott, Convener, Presiding. 1. WELCOME AND APOLOGIES The Convener welcomed all those present to the meeting and apologies were noted as above. 2. DECLARATIONS OF INTEREST In terms of the Councillors’ Code of Conduct: (i) Councillor A Chan declared a non-financial interest in relation to Item 6(2). (ii) Depute Provost A Parrott declared a non-financial interest in relation to Item 6(5). (iii) Councillors J Rebbeck and S McCole declared a non-financial interest in relation to Item 6(6). 3. MINUTE OF MEETING OF THE PERTH COMMON GOOD FUND OF 27 NOVEMBER 2023 FOR APPROVAL The minute of meeting Perth Common Good Fund of 27 November 2023, was submitted and approved as an accurate record. 4. MATTERS ARISING There were no matters arising. 5. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by the Head of Cultural and Community Services (24/27) presenting an application towards St John’s Kirk Carillon, four small grant applications and one cost of living application. 3 Page 5 of 50
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Resolved: St John’s Kirk Carillion (1) St John’s Kirk Carillon be awarded £2,000 to go towards the cost of their 2023/24 Carillon Programme. HAVING DECLARED AN INTEREST, COUNCILLOR A CHAN DID NOT PARTICIPATE IN CONSIDERATION OF THE FOLLOWING ITEM OF BUSINESS. Small Grants (2) Perth Chinese Association be awarded £2,236 to go towards the cost of their yearly event of Chinese Cultural Celebration with the Perth and Kinross community, held on Sunday 11th February 2024. (3) Perth Flower Club be awarded £300 to go towards the cost of coach hiring to transport their members to Tomnah’a Gardens at Comrie Croft. (4) Perth Festival of The Arts be awarded £1,990 to help in covering the costs of staging of a new series of Festival’s Community Stage Project. HAVING DECLARED AN INTEREST IN THE FOLLOWING ITEM, DEPUTY PROVOST A PARROTT DID NOT PARTICIPATE IN CONSIDERATION OF THE FOLLOWING ITEM OF BUSINESS. THE COMMITTEE AGREED THAT COUNCILLOR J REBBECK BE APPOINTED ACTING CONVENER FOR THE FOLLOWING ITEM OF BUSINESS. (5) ESOL Perth be awarded £600 to go towards the cost of running guitar lessons. DEPUTY PROVOST A PARROTT RESUMED THE ROLE OF CONVENER FOR THE REMAINING ITEMS OF BUSINESS. HAVING DECLARED AN INTEREST, COUNCILLORS J REBBECK AND S MCCOLE DID NOT PARTICIPATE IN CONSIDERATION OF THE FOLLOWING ITEM OF BUSINESS. Cost of Living Grants (6) Letham4All be awarded £15,000 to go towards assistance in the operating of their PayPoint voucher service and the distribution of the cards for it. 6. 2024/25 BUDGET AND 2023/24 FINANCIAL STATEMENT There was a submitted report by Head of Cultural Finance (24/28), seeking the approval of Perth Common Good Fund Committee and containing the details of the Income and Expenditure to 30 November 2023 and the estimated outrun for Financial Year 2024/25. Page 6 of 50
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Resolved: (i) Perth Common Good Fund Budget for financial year 2024/25, as set out in Appendix 1, be approved. (ii) Draft budgets for the Fund for financial years 2025/26 and 2026/27, as set out in Appendix 1, be noted. (iii) Projected Income and Expenditure to 31 March 2024 for the Perth Common Good Fund for the 2023/24 Financial Year, as set out in Appendix 2 to the report, be noted. IT WAS AGREED THAT THE PUBLIC AND PRESS SHOULD BE EXCLUDED DURING CONSIDERATION OF THE FOLLOWING ITEMS IN ORDER TO AVOID THE DISCLOSURE OF INFORMATION WHICH IS EXEMPT IN TERMS OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973. P1. PROPOSED LEASE OF SHOP – 2 NORTH PORT, PERTH There was a submitted report by the Strategic Lead – Economy, Development and Planning (24/29), seeking approval for a lease that has been proposed, regarding a property known as and forming, 2 North Port, Perth. The status of the property is currently Common Good and is vacant, whilst being marketed for let. Resolved: The lease of 2 North Port, Perth, be approved under the terms set out in Report (24/29). Page 7 of 50
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PERTH COMMON GOOD FUND COMMITTEE 29 April 2024 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead – Housing and Communities (Report No. 24/133) 1. PURPOSE 1.1 The report asks Perth Common Good Fund Committee to consider twelve small grant and three capital grant applications. 2. RECOMMENDATION 2.1 It is recommended that Committee: • consider the grant applications and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Perth Strathearn Round Table • Section 5: Proposals: Small Grants • Section 6: Proposals: Capital Grants • Section 7: Conclusion • Appendices 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property "having regard to the interests of the inhabitants" of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (See Appendix 1). 5 Page 9 of 50
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4.4 The 2024/25 Budget for the Perth Common Good Fund was approved at the Committee meeting on 29 January 2024 (Report 24/28 refers). A summary of the approved Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 2024/25 Financial Assistance Budget St John's Kirk Carillon Perth Strathearn Round Table Small Grants Cost Of Living Grant Capital Grants £2,000 £20,000 £75,000 £30,280 £50,000 Value of grants paid and committed St John’s Kirk Carillon Perth Strathearn Round Table Small Grants Cost of Living Grant Capital Grants £0 £0 £0 £0 £0 Remaining Financial Assistance Budget St John's Kirk Carillon Perth Strathearn Round Table Small Grants Cost Of Living Grant Capital Grants £2,000 £20,000 £75,000 £30,280 £50,000 Value of funding requested and under consideration Perth Strathearn Round Table Small Grants Capital Grants £22,029 £48,126 £7,710 5. PROPOSALS – PERTH STRATHEARN ROUND TABLE 5.1 A grant application has been received for the Perth Fireworks and Bonfire display for £22,028.80. As with previous years, this is provided as a separate report for Committee to consider, Report 24/134 refers. 6. PROPOSALS – SMALL GRANTS Polish Scouting Association 6.1 The following four applications have been submitted by the local Polish Scouting Association. Similar to applications received and awarded in the last financial year, they cover a range of trips for their groups to explore Scotland, meet fellow Scouts from across the world, and develop skills. These applications should be assessed individually; however, the Committee may wish to consider the totality of the applications as a whole. The group first applied to Perth Common Good Fund last year, and were awarded the following: Page 10 of 50
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Project Name Total Paid/Awarded Junior Leaders £1,079 (£579 1st instalment – Camp postponed to April 2024) Stonoga Scout Rally £1,000 (Paid) Butterfly and Insect World £558 (Paid Fully - £667.50 Awarded) Polish Scouting Association (a) – Marine Adventure and Scouting Experience 6.2 A grant of £1,000 has been requested to support the organisation in providing two impactful experiences for Polish Cubs in Perth through a trip to SEA LIFE Loch Lomond aquarium, and a three-day camp at Templars’ Park Scout Campsite. The trip will commence with a guided hike along Loch Lomond, where the young people will learn about the local ecosystem. This trip is planned to take place on 24/25 February. The aquarium trip will allow the cubs to work towards their marine knowledge badge, offering practical insights into marine life. This trip supports Polish Cubs’ interest in diverse, hands-on experiences in skill and knowledge development. It is estimated that 24 young people from the Common Good Area will benefit from this trip, alongside 4 young scout leaders and 4 adult leaders. 6.3 The other trip detailed within this application is a three-day camp at Templars’ Park Scout Campsite, near Aberdeen. This camp is scheduled to take place between 15 and 17 March. This camp will primarily develop scouting skills within the Cubs unit, including teamwork and leadership qualities. The trip will also foster community bonding and shared pride amongst the unit and will conclude with participation in the Aberdeen Song Festival, developing creativity within the unit. It is estimated that 35 young people from the Common Good Area will benefit from this trip, alongside 6 leaders. 6.4 The total cost of the trip is estimated at £3,078, with the group requesting £1,000 and £460 to be secured through participant contributions. The group will cover any remaining costs that fundraising does not cover. A full breakdown of the costs is detailed below. Specific items Basis of Costing Amount Sea Life Admission £30 x 31 people £930 Transport (PKC Minibuses - Fuel) £100 Transport (Bus hire) Hire cost £550 Food (Both activities) £858 Templars Park Accommodation Invoice £640 Total proposed expenditure £3,078 Contribution from Participants £460 Funding requested £1,000 Consideration 6.5 It is considered that a grant of £1,000 is consistent with Criteria 9.7. Page 11 of 50
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Polish Scouting Association (b) – World Jamboree (64th DH Girl Scouts) 6.6 A grant of £900 has been requested by Polish Scouting Association. This grant will support the attendance of six Girl Scouts from 64th DH Girl Scouts at the World Scout Jamboree in North Carolina, USA. This event will take place from 24 July to 10 August. The grant will be used to help with the costs of travel, accommodation, and registration fees. Participation in the World Jamboree enhances cultural exchange and fosters global understanding. As ambassadors of Perth and the broader community, the Scouts will bring back valuable experiences and insights that enrich the local community’s cultural diversity. The group are also working with local churches and organisation to run various fundraising events. It is estimated that 6 young people will benefit from the trip. 6.7 The total cost of the trip is estimated at £11,990.70, with the group requesting £900 and the remaining costs to be secured through participant contributions and fundraising. A full breakdown of the costs is detailed below. Specific items Basis of Costing Amount Edinburgh-New York Return Flights Quote £4,800 Camp stay for 2 weeks £4,370.70 Transfers and Accommodation in New York Quote £2,820 Total proposed expenditure £11,990.70 Funding requested £900 Consideration 6.8 It is considered that a grant of up to £500 is consistent with Criteria 9.7. Polish Scouting Association (c) – World Jamboree (44th BH Boy Scouts) 6.9 A grant of £900 has been requested by Polish Scouting Association to support the attendance of six Boy Scouts from 44th DH Boy Scouts at the same event in North Carolina. This application is being considered separately as it is a different branch of the wider Scouting Association. It is estimated that 6 young people under the age of 25 from the Common Good Area will benefit from this project. 6.10 The total cost of the trip is estimated at £11,990.70, with the group requesting £900 and the remaining costs to be secured through participant contributions and fundraising. A full breakdown of the costs is detailed below. Specific items Basis of Costing Amount Edinburgh-New York Return Flights Quote £4,800 Camp stay for 2 weeks £4,370.70 Transfers and Accommodation in New York Quote £2,820 Total proposed expenditure £11,990.70 Funding requested £900 Consideration 6.11 It is considered that a grant of up to £500 is consistent with Criteria 9.7. Page 12 of 50
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Polish Scouting Association (d) – Exploring Slavic Mythology and Folklore 6.12 A grant of £1000 has been requested to support costs relating to attending a Summer Camp to be held at Scout Adventures Meggernie in Glen Lyon, running from 3 – 17 July 2024. Alongside other PSA troops, the groups aim to immerse participants in Slavic mythology and folklore, fostering cultural pride and identity. Beyond cultural exploration, the camp will emphasise scout values such as self-improvement, responsibility, and teamwork. It is estimated that 17 young people and 2 others from the Common Good Area will benefit from the project. 6.13 The total cost of the trip is estimated at £5,740, with the group requesting £1,000 and the remaining costs to be met by the parents of the young people involved. A full breakdown of the costs is detailed below. Specific items Basis of Costing Amount Transport (Minibus) Fuel £300 Accommodation £5 per person per night £1,400 Food £2,240 Programme Materials and Wood £700 Gorge Walking Quote £1,100 Total proposed expenditure £5,740 Funding requested £1,000 Consideration 6.14 It is considered that a grant of up to £1,000 is consistent with Criteria 9.7. Our Lady’s PS Parent Council 6.15 A grant of £1,408.52 has been requested by the Parent Council of Our Lady’s Primary School. This grant will support costs towards a trip to Carfin Grotto for all P1-P7 classes on 31 May 2024. This is to promote the school’s Catholic values and to allow the children to spend time together and build relationships outside the school environment. It would allow children to see the links of the school to the Grotto and increase their knowledge while promoting school values as a whole school community. The applicant has been unable to provide a clear estimate of the number of young people from within the Common Good Area, however all 199 young people live in Perth & Kinross with the majority living close to the school. 6.16 The total cost of the trip is estimated at £3,521.29, with the Parent Council requesting £1,408.52 and £100 applied for from Our Lady of Lourdes Parish Church. The remaining costs will be covered by the participants’ parents. A full breakdown of the costs is detailed below. Page 13 of 50
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Specific items Basis of Costing Amount Transport 4x 53-seater & 1x 35-seater £2,260 Food and water 199 children and 25 adults £1,071.29 Silicone Wristbands 200 wristbands £190 Total proposed expenditure £3,521.29 Our Lady of Lourdes Parish (Pending) £100.00 Funding requested £1,408.52 Consideration 6.17 It is considered that a grant of up to £1,000 is consistent with Criteria 9.7. Early Years Scotland 6.18 A grant of £2,006 has been requested from Early Years Scotland. This grant will be used to purchase early years play/learning resources and baby massage/sensory items to deliver their Children Affected by Parental Imprisonment programme in HMP Perth, benefitting children and families who have a dad imprisoned there. The programme will provide early intervention reducing poverty/trauma, improve family-life quality and relationships, keeping families together and develop and inspire children to reach their potential through supporting imprisoned dads to better understand their parental roles; providing safe, supportive, child-friendly environments where imprisoned dads can put learned knowledge/skills into action by positively engaging/playing with their children; connecting families to additional supports (e.g. Crossreach/Families Outside) to address barriers in their home lives to overcome emotional, social, financial, and practical difficulties. It is estimated that 80 people from the Common Good Area will benefit from the project, along with 40 people from elsewhere in Perth & Kinross. 6.19 The total cost of the wider project is estimated at £27,874, with the organisation requesting £2,006 and £26,303 secured and applied for from various trusts and funding streams. In the event of all pending applications being successful, the project would be over-funded by £435 and a Common Good grant of £1,571 would be required to make up the difference. A full breakdown of the costs applied for is detailed below. Specific items Amount Baby Massage Equipment (Diffuser, oils, 15x foam mats @ £20) £395 Room equipment (CD Player, CDs, Fairy Lights, Salt Lamps) £287 Arts and Crafts Materials £274 Sensory Equipment £650 Educational/ ASN toys/equipment £400 Total proposed expenditure for items applied for £2,006 Total proposed expenditure for wider project £27,874 Gannochy Trust (Approved) £16,063 Aberbrothock Skea Trust (Approved) £3,000 Riada Trust (Pending) £2,000 Persimmons (Pending) £1,900 Jimmie Cairncross Charitable Trust (Pending) £3,340 Funding requested £2,006 Page 14 of 50
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Consideration 6.20 In line with Criteria 9.8, the Committee is asked to consider the request and determine the level of any grant to be awarded. Perth Choral Society 6.21 A grant of £1,000 has been requested by Perth Choral Society towards enhancing their annual Handel’s Messiah concert. The grant will support the group in staging the concert in the larger and more accessible venue of Perth Concert Hall with a full orchestra and soloists. The concert will be conducted with skilled and well-known professionals to a grateful and enthusiastic audience. Over the past decades, the choir’s rendition of The Messiah was well attended and popular, spreading festive cheer to the City. It is estimated that 331 people from the Common Good Area will benefit from the project, whilst 116 people from elsewhere in Perth & Kinross and 32 outside of Perth & Kinross. 6.22 The total cost of the project is estimated at £10,460, with the organisation requesting £1,000 and £10,050 secured and applied for from various trusts and funding streams. A full breakdown of the costs applied for is detailed below. Specific items Basis of Costing Amount Conductor/Accompanist Fees Estimate £4,100 Soloists Costs Fees, Gifts & Catering £1,800 Orchestra Fees 21 Members £3,000 Venue Costs/Fee Hire & Commission Estimate £3,950 Production Costs Music Hire, Programmes and Publicity £800 Rehearsal Hall Hire 65x 14 weeks £910 Total proposed expenditure £14,560 Gannochy Trust (Approved – share of 3-year funding) £3,300 Contribution from Group (Estimated Event Income) £6,750 Funding requested £1,000 Consideration 6.23 It is considered that a grant of up to £1,000 is consistent with Criteria 9.2b. Chansons Chamber Choir 6.24 A grant of £2,200 has been requested by Chansons Chamber Choir for activities involving a visit from the Ars Antiqua Chamber Choir from Aschaffenburg. The grant will support the rehearsing, marketing, and performance of a joint concert at St. Johns Kirk, a trip to Pitlochry and farewell Ceilidh at the Salutation Hotel. They are also planning a free daytime concert in collaboration with young local musicians. This trip continues regular visits between the two choirs and their twinned hometowns. Most recently, Chansons visited and performed with Ars Antiqua in Germany in 2019. These visits aim to sustain and promote artistic and cultural development between the cities and widens cultural awareness for people within the Common Good Area. It is estimated that 175 people from the Common Good Area will benefit Page 15 of 50
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from the project, alongside 50 people from elsewhere in Perth & Kinross and 9 from outside the region. 6.25 The total cost of the project is estimated at £6,452, with the organisation requesting £2,200 and £3,544 secured and applied for from contributions and grants. The group are continuing to source other funds and income to meet the remaining costs. A full breakdown of the costs applied for is detailed below. It should be noted that any award from the Common Good Fund cannot be used for the purchase of alcoholic drinks, as detailed in Ceilidh Costs Specific items Basis of Costing Amount Rehearsal and Concert Space Hire £100 St Ninians, £582 St Johns £682 Coach Hire 21/8 Edinburgh to Perth £480 23/8 All day Pitlochry £650 £1,130 Accompanist Fees 22/8 £50 24/8 £200 £250 Event Marketing Publicity, Tickets and Programmes £450 Ceilidh Costs 110x £3 for drinks; 110x £26 for food; Venue Hire £250; Band Hire £500 £3,940 Total proposed expenditure £6,452 Contributions from Group £26 per head for Ceilidh buffet £1,144 Contributions from participants 100 tickets sold for joint concert at £14 each £1,400 Thomson Charitable Trust (Approved) General contribution £1,000 Funding requested £2,200 Contribution 6.26 In line with Criteria 9.8, the Committee is asked to consider the request and determine the level of any grant to be awarded. City of Perth Salute 2024 6.27 A grant of £17,500 has been requested by the PKC Events Team. This grant will help the team meet the costs to deliver the 2024 City of Perth Salute. Inspired in 2017 by the Royal Edinburgh Military Tattoo outreach performance in the city, a decision was made for Perth to create its very own event. The City of Perth Salute is set to return for its 5th year to Perth City in 2024. The parade of international pipe and military bands are joined by local bands from across Perthshire, in this fantastic free family event which will be held on Saturday 4 August 2024. The event consists of a parade which will commence from Thimblerow to the North Inch, along High Street and Tay Street. The event culminates in an arena performance on the North Inch. Outside of the Arena there is a Fringe event which consists of Vintage Militaria, WW2 & WW1 vehicles, performances, and a small marketplace. The grant will contribute to the infrastructure of the event, traffic management and Page 16 of 50
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event content. It is estimated that 5,250 people from the Common Good Area will benefit from the event, alongside 2,250 people from elsewhere in Perth & Kinross and 2,000 people from outside of the region. 6.28 The total cost of the event is estimated at £52,000, with the organisation requesting £17,500 and £34,500 secured and applied for through budgets, sponsorships and grants. A full breakdown of the costs applied for is detailed below. Specific items (based on quotes) Amount Hire of Grandstands for Arena £13,000 Hire of PA System £3,000 Traffic Management £3,500 Bands Content £19,200 Stewarding & Track Hire £13,300 Total proposed expenditure £52,000 Contributions from Group £24,500 Private Sponsorship (Pending) £5,000 National Lottery (Pending) £5,000 Funding requested £17,500 Consideration 6.29 It is considered that a grant of £17,500 is consistent with 9.2a. Roverway International 2024 6.30 A grant of £300 has been requested by three individuals, one young person and two adults. This grant will support them in attending Roverway, an international jamboree held this year across northern Norway. Roverway is a European event, organised by the World Organisation for the Scout Movement, for Scouts and Guides aged 16-22, which takes place every 3-6 years. It will take place over two weeks from 22 July to 5 August 2024 and includes exploring Norway over the course of ten days, including hikes, wild camping, helping the local communities and other activities. The last half of the trip will be spent completing tasks and activities with groups from across the world in one campsite. It is estimated that three people from the Common Good Area will benefit from this trip. 6.31 The total cost of the event is estimated at £4,200, with the organisation requesting £300 and £1,800 secured through group contributions. The individuals are continuing to fundraise to meet the remaining costs. A full breakdown of the costs applied for is detailed below. Specific items Amount Cost of Event (paid to Girlguiding – 3x £870) £2,610 Estimated costs of travel, equipment and other costs £3,000 Total proposed expenditure £5,610 Contributions from Group £1,800 Funding requested £300 Page 17 of 50
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Consideration 6.32 It is considered that a grant of up to £300 is consistent with Criteria 9.5. Perth & Kinross Mela Festival 2024 6.33 A grant of £15,800 has been requested by the Perth & Kinross Mela Association. This grant will support the group in continuing to run a Mela Festival in 2024 set to take place on either 4th or 17th August, following its success in previous years. The Festival intends to be a celebration of world music, dance and culture which will feature a colourful parade and a day of activities on the North Inch. The Mela will offer various types of music, dancers, food, and crafts to bring all our communities together. The aim is to create closer ties within Perth and visibly celebrate culture, inclusion, and diversity by inviting the local community to participate in culturally inclusive activities and events. Based on previous attendance, it is estimated that 7,000 people from the Common Good Area will benefit from the event, along with 3,000 from elsewhere in Perth & Kinross and 2,000 from further afield. 6.34 The total cost of the event is estimated at £39,500, with the organisation requesting £15,800 and £3,000 secured from the group, with the hope of gaining additional sponsorships to raise money and support from local businesses. It is estimated that £4,000 will be covered through in-kind support. A full breakdown of the costs applied for is detailed below. Specific items (based on quotes) Amount Main Stage, Sound & Lighting £8,500 Dance Acts & Musicians (including In-Kind support) £17,000 Toilet Hire/Waste Facilities/First Aid/Security/Barriers £8,000 Stalls £3,500 Decorations and Flags £2,500 Total proposed expenditure £39,500 Contributions from Group £3,000 In-Kind Support (Acts & Volunteers) £4,000 Remaining Funding Gap £16,700 Funding requested £15,800 Consideration 6.35 It is considered that a grant of up to £15,800 is consistent with Criteria 9.2a. Sri Lankan Community 6.36 A grant of £2,600 has been requested by the Sri Lankan Community in Perth & Kinross. This grant is to support this new organisation and the celebration of the Sri Lankan New Year Festival in Scotland for 2024. This cultural event aims to promote cross-cultural understanding, foster community cohesion, and celebrate the rich heritage and traditions of Sri Lankan culture among the diverse communities in Scotland. Through traditional performances, culinary delights, and interactive activities, the festival seeks to engage participants of all backgrounds, creating an inclusive space for cultural exchange and appreciation. The events will run between 10 March and 6 April 2024. The plans for these celebrations have arisen following an increase in the Sri Lankan community in Perth and Kinross. Many Postgraduate students have moved via a university scheme starting in 2019 and have chosen to settle. It is Page 18 of 50
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estimated that 700 people from the Common Good Area will benefit from the project along with 150 from elsewhere in Perth & Kinross, and 255 from further afield. 6.37 The total cost of the project is estimated at £5,200, with the group requesting £2,600 from Perth Common Good Fund with the aim of remaining costs to be covered by sponsorships having secured £2,350 so far. A full breakdown of the costs is detailed below. Specific items (based on quotes) Amount Live Music & Cultural Dance £800 Stage, Backdrop, Flags, and Ground Preparations £800 Traditional Food Table, Awurudu game, Equipment & Gift for 24 games £2,300 Photography, Video and Live Streaming £650 Printing £650 Total proposed expenditure £5,200 Contributions from Sponsorships (Secured) £2,350 Funding requested £2,600 Consideration 6.38 It is considered that a grant of up to £2,080 is consistent with Criteria 9.2a. 7. PROPOSALS – CAPITAL GRANTS St Johns Football Club 7.1 A grant of £9,681.10 has been requested by St Johns Football Club to carry out repair works following the flooding events on at their premises on Rose Terrace near North Inch in October 2023. The grant would help the Club to buy and contract workers to redecorate the damaged changing rooms and other areas of the clubrooms. It would also allow the Club to purchase floodgates to prevent further damage and repair costs in the event of future flooding events. It is estimated that the works will benefit 43 people from within the Common Good Area. 7.2 It is estimated that the works will commence in February 2024 and finish by July 2024. 7.3 The total cost of the works is estimated at with the group requesting the full amount, and are aware of the criteria guidelines, which may limit their actual award. A full breakdown of the costs is detailed below. Specific items (based on quotes) Amount Floodgates £1,974.00 Tiles £3,099.00 Decoration works £3,379.65 Doors £590.00 Team Strips £638.45 Total proposed expenditure £9,681.10 Funding requested £9,681.10 Page 19 of 50
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Consideration 7.4 It is considered that a grant of £2,420 is consistent with Criteria 10.4 Fair City AFC 7.5 A grant of £15,363.51 has been requested by Fair City AFC. This grant will help them to renovate their newly acquired clubhouse and pitch spaces, formally used by Fair City Amateurs in Ruthvenfield. It will also support the growth of the club over the next three years to welcome more young people and families from within Perth City. Fair City AFC continues to support local families by keeping membership fees low. The funding would allow the group to renovate the kitchen space for players and family members; changing rooms for both Fair City and visiting teams and gym area to support injured players and keep them involved with the team. The project will also include additional equipment for the pitch including a lining machine; mower; roll-out goals; footballs and training equipment etc. The team are currently in discussions with a local girls team to work together with, increasing the use of the facilities. It is estimated that 14 young people from the Common Good Area will directly and immediately benefit from the project and two young people from elsewhere along with approximately 320 young people from visiting football teams throughout each season. The team are aiming to have 150 young people involved with the team as part of their three-year growth plan, ranging from 5-16 years old within the Perth community. 7.6 The works are due to commence on 1st March 2024 with completion set for December 2024. 7.7 The total cost of the project is estimated to be £15,363.51 with the group requesting the full amount and are aware of the criteria guidelines. The group have also applied for £450 through the Co-op, with a decision pending. A full breakdown of the costs is detailed below. Specific items (based on website pricing) Amount Pitch equipment (Mower, Goals, Footballs, Dug-outs) £9,543.79 Gym Flooring £350.82 Kitchen and Fridge/Freezer £794 Lining machine and 10 tubs of paint £714.90 Match-day and Training Strips and Tracksuits £3,960 Total proposed expenditure £15,363.51 Cooperative (Pending – for coaches tracksuits) £450 Funding requested £14,913.51 Consideration 7.8 It is considered that a grant of up to £3,840 is consistent with Criteria 10.3 and 10.4. King James VI Golf Club 7.9 A grant of £17,585.93 has been requested by King James VI Golf Club to restore flood banks and mitigate future damage. The Club is seeking to cover the costs of repairing and preserving flood banks surrounding the course, flood-proofing outbuildings against flooding events in the future and upgrading public path lighting leading to the golf course. Following last year’s October Page 20 of 50
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storms, a couple of major breaches in the flood banks surrounding the golf course caused significant damage to outbuildings and forced the Club to close the bottom end of the golf course meaning they were unable to operate as an 18-hole golf course. This resulted in immediate repair works needing to be carried out. It is estimated that the works will benefit the Club’s membership of 388 individuals from within Perth City; 4 individuals from within Perth and Kinross; and 25 Members outside of Perth and Kinross. 7.10 Due to the emergency nature of the works, they commenced on 8 October 2023 with completion set for Summer 2024. 7.11 The total cost of the project is estimated to be £24,935.93 with the group requesting the full amount. Under the criteria of Perth Common Good Fund given most of the total costs have already been incurred, the eligible costs of the works is estimated to be £5,769.29. A full breakdown of the costs is detailed below. Specific items Basis of Costing Amount Eligible Costs (to be incurred) Path Lighting (Replacement of damaged section) Invoice Quote £1,269.29 £2,400.00 Digger (Hire) and Driver (Permanent Fix) Quote £2,100.00 Total eligible expenditure £5,769.29 Ineligible Costs (incurred pre-application) Mini Digger (Hire) and Driver (Temporary Fix) Invoice £6,302.64 Flood Barriers (3) Invoice £5,514.00 Voluntary work carried out by club members (In-kind) 700 hours @ £10.50/hr £7,350.00 Total proposed expenditure £24,935.93 Volunteer Support (In- Kind) 700 hours @ £10.50/hr £7,350.00 Funding requested £17,585.93 Consideration 7.12 It is considered that a grant of up to £1,450 is consistent with Criteria 10.4. This consideration is in line with the eligible costs as detailed in 7.11. 8. CONCLUSION 8.1 The Committee is asked to consider the applications for funding and agree any financial assistance to be awarded. Page 21 of 50
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Authors Name Designation Contact Details Jacob Dudgeon Lee Haxton Community Planning & Projects Officer Community Planning Team Leader (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Elaine Ritchie Strategic Lead – Housing & Communities 9 April 2024 APPENDICES • Appendix 1 – Perth City Common Good Fund Criteria Page 22 of 50
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan's aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan's objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2023/24 Financial Assistance budgets. Page 23 of 50
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. 4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. Page 24 of 50
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External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 2.1 Perth Common Good Fund Application papers. Page 25 of 50
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Appendix 1 PERTH COMMON GOOD FUND REVISED FINANCIAL ASSISTANCE CRITERIA 1. All grants are awarded at the discretion of the Perth Common Good Fund Committee. 2. Within the boundary of the Perth Common Good area and if funding is available, applications will be considered from individuals and groups for projects or activities which demonstrate benefit to the residents of the City of Perth. 3. The Perth Common Good area is restricted to Elected Member Ward 10 Perth City South, Ward 11 Perth City North, and Ward 12 Perth City Centre. Applications for financial assistance from individuals residing or groups operating outwith the boundary of the Perth Common Good area must clearly demonstrate that the project or activity to be undertaken will provide benefit to the residents of the City of Perth. 4. Applications for financial assistance from schools and school groups (e.g. Parent Councils) within the Perth Common Good area will be considered regardless of where participating pupils reside. 5. The Financial Year for the Perth Common Good Fund covers the period 1 April to 31 March. The Perth Common Good Fund Committee meets five times per year to consider applications for financial assistance and other business matters; Committee meeting and application deadline dates are 5 Page 27 of 50
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available on the Council’s Community Grants webpage via the following link: http://www.pkc.gov.uk/pkgrantsdirect. 6. Applications for financial assistance must be submitted to the Perth Common Good Fund Committee in advance of the project or activity taking place. Retrospective applications where expenditure is incurred during the time between the application submission deadline date and the date of the Committee meeting will be considered however the applicant must be aware that funding may not be approved by Committee. 7. A separate Capital Grants fund will be maintained to support applications for financial assistance towards the funding of building improvement works, and the acquisition of equipment. Applications for Capital Grant funding assistance should be submitted to the first Perth Common Good Fund Committee meeting of the new financial year, which normally takes place during April or May. The Capital Grants fund will normally close until commencement of the next financial year, however the Committee may consider late applications if Capital Grant funding remains available. 8. The following conditions shall apply to all applications for financial assistance: 8.1 The application for financial assistance must demonstrate that the funding will provide benefit to the residents of the City of Perth. The Perth Common Good Fund Committee must be satisfied that all disbursements from the fund meet this requirement and the Committee decision in this regard is full and final. 8.2 The Perth Common Good Fund should not be viewed as a resource to supplement the funding of Council services; applications for financial assistance from Council services are therefore not encouraged. Any application submitted by a Council service will be considered by the Perth Common Good Fund Committee on its own merits. 8.3 Applicants who are seeking funds to purchase resources, or undertake capital projects are asked to demonstrate that they are sourcing these from local providers where these can reasonably meet their needs. 8.4 All awards of £400 or less will be paid in advance, but recipients must complete an end of grant monitoring form and provide evidence of spend based on their initial application Awards greater than £400 must be claimed on completion of the project and within three months of the activity taking place. The claim should include an end of grant monitoring form and evidence of spend, based on the initial application. Funding for awards not claimed will be returned to the Fund. 9. Small Grants: 9.1 Applications for financial assistance will be considered by the Perth Common Good Fund Committee in line with the criteria below: - Page 28 of 50
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9.2 Organisation of events/games/festivals including prize awards: - a) No entry fee payable by the public: up to maximum of 40% of the total actual costs. b) Entry fee payable by the public (commercial event): up to a maximum of 20% of the total actual costs subject to the submission of an evidenced Income & Expenditure account for the event. c) In the event, that the Common Good funding of a commercial event results in a profit, the level of funding award will be reduced accordingly. d) In the event, that the commercial event is loss making, the Common Good funding may be used to underwrite the loss, subject to the level of funding approved by Committee. e) Grants will not be paid for any event/games/festival which are cancelled following the approval of funding by Committee. 9.3 Hire of hall and provision of prizes for school prize giving ceremonies – up to a maximum of 40% of total costs. 9.4 Voluntary work overseas by individuals: - 6 months or more: up to £400 per individual Up to 6 months: up to £250 per individual 9.5 Attendance at summer schools/events by individuals or groups of up to 5: More than 2 weeks: up to £150 per individual One to two weeks: up to £100 per individual 9.6 Excursions/Parties (up to two applications per year per group): - Contribution of up to 50% towards the actual costs. Each organisation is permitted a maximum of two applications during the course of a financial year. Overall grant to be capped at £10 per individual with an overall maximum grant of up to £1,000. 9.7 Visits or trips by and from School/Youth/Sport/Music groups: - For groups of between 6 and 10 people, a flat contribution of £500. For groups of 11 or more; a contribution of £50 per person to a maximum of £1,000 for youth groups, senior citizen or vulnerable groups for activities of one week or more. 9.8 Any other purpose where it can be demonstrated that there is a benefit to the residents of the City of Perth. 10. Capital Grants: - 10.1 The funding of applications for Capital Grant funding will be restricted to the available annual budget. Page 29 of 50
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10.2 It is expected that the total funding available will be fully committed at the first meeting of the Perth Common Good Fund Committee at the start of the new financial year. In the event, that funding is not fully committed, the Common Good Fund Committee may choose to either roll forward the unallocated funding to the next financial year or consider further applications during the year. 10.3 Acquisition of equipment and uniforms - consideration on merits up to a maximum of 25% of total cost, subject to the budget available. 10.4 Provision and improvement of buildings - consideration on merits up to a maximum of 25% of total cost and up to £50,000, subject to the budget available. Note that the facilities must be available to the general public. 11. Expenditure which is not eligible for funding awards: 11.1 Assistance with further or higher education fees 11.2 Charity fundraising e.g. sponsored walk/cycle/bungee etc. 11.3 Town twinning activities 11.4 Organisations with religious or political associations where there are restrictions on usage or availability 11.5 Core funding of the voluntary sector 11.6 Assistance with day to day running costs e.g. the rental of premises, employee costs etc. Page 30 of 50
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PERTH COMMON GOOD FUND COMMITTEE 29 April 2024 BONFIRE AND FIREWORKS DISPLAY EVENT ON 5 NOVEMBER 2024 Report by Strategic Lead – Housing and Communities (Report No. 24/134) 1. PURPOSE 1.1 The report provides details of the Bonfire and Fireworks event on 5 November 2024 to be organised by the Perth and Strathearn 200 Round Table and a request for additional funding from Perth Common Fund Committee. 2. RECOMMENDATION 2.1 It is recommended that Committee: • Consider the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposal • Section 6: Conclusion • Appendices 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of Section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Perth Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (see Appendix 1). 6 Page 31 of 50
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4.4 The 2024/25 Budget for the Perth Common Good Fund was approved at the Committee meeting on 29 January 2024 (Report 24/28 refers). The approved budget includes an allocation of £20,000 to support the Perth Fireworks and Bonfire Display on 5 November 2024. 4.5 This report outlines how this funding will be used and includes an application for additional funding. 5. PROPOSAL Perth & Strathearn 200 Round Table (Fireworks) 5.1 A grant application has been received for the Perth Fireworks and Bonfire display for £22,028.80. The group has organised this event for several years in collaboration with the Council, local communities and businesses. This is a major event where the community can gather in large numbers on the South Inch in Perth and safely enjoy the sights and sounds of the display. In addition to the Bonfire and Fireworks Display, the event provides entertainment, including music, opportunities for local young artists, a funfair and food vendors. 5.2 It is estimated that the event will attract 5,500 people, of which 3,000 are from Perth and Kinross, 2,000 are from elsewhere in Perth and Kinross and 500 are from outside of Perth & Kinross. Although the event is free of charge, the public can leave a donation that will be distributed to local causes. 5.3 The total cost of the event is estimated at £22,028.80 – a breakdown of costs has been provided below. The Perth Common Good Fund has been asked to provide the full amount. The group have secured donations of vehicles, labour and reduced rates from local plant hire companies for the event. Specific items Amount Pyrotechnics fireworks display/ Sound system £15,900 Fencing and safety barriers (2 days) £900 Generator (2 days) £250 Generator Cabling (2 days) £100 Portacabin (x2) £400 Trailer Hire with Insurance (2 days) £400 First Aid facilities and trained personnel £808.80 Telehandler £320 Tower lights £400 Other (e.g. fuel, volunteer’s food and drink etc) £300 South Inch Site Hire £150 Pallets/Potato Boxes £400 Skip Hire £800 Portaloos £900 Total proposed expenditure £22,028.80 Funding requested £22,028.80 Funding provisionally allocated £20,000 Remaining funding gap £2,028.80 Page 32 of 50
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Consideration 5.4 The Perth Common Good Fund has been asked to provide £22,028.80 of funding, of which £20,000 has provisionally been allocated as agreed at Perth Common Good Fund meeting on 29 January 2024. Based on the overall cost of £22,028.80, the Committee is asked to consider a further grant of £2,030 which is consistent with Criteria 9.2a. 5.5 The Perth & Strathearn 200 Round Table have had a total of £44,094 in approved funding from the Perth Common Good Fund over the last three years. Year Amount Project 2023/24 £22,000 (£20,000 Budget + £2,000 additional funding) Perth Fireworks and Bonfire 2023 2022/23 £22,094 (16,500 Budget + £5,594 additional funding) Perth Fireworks and Bonfire 2021/22 - Application withdrawn as event cancelled 6. CONCLUSION 6.1 The Committee is asked to consider allocating a grant of £22,030 to Perth & Strathearn 200 Round Table for the costs of the Bonfire and Fireworks Display on 5 November 2024. This comprises the £20,000 previously allocated, with an additional grant of £2,030. Author Name Designation Contact Details Jacob Dudgeon Community Planning Officer (01738) 475000 ComCommitteeReports@pkc.gov.uk Lee Haxton Community Planning Team Leader Approved Name Designation Date Elaine Ritchie Strategic Lead, Housing & Communities 9 April 2024 APPENDICES • Appendix 1 – Perth City Common Good Fund Criteria Page 33 of 50
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budgets. Page 34 of 50
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. Page 35 of 50
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4. Consultation Internal 4.1 The Strategic Lead, Finance & Business Support and Strategic Lead, Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 2.1 Perth & Strathearn 200 Round Table Common Good Fund Application. Page 36 of 50
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Appendix 1 PERTH COMMON GOOD FUND REVISED FINANCIAL ASSISTANCE CRITERIA 1. All grants are awarded at the discretion of the Perth Common Good Fund Committee. 2. Within the boundary of the Perth Common Good area and if funding is available, applications will be considered from individuals and groups for projects or activities which demonstrate benefit to the residents of the City of Perth. 3. The Perth Common Good area is restricted to Elected Member Ward 10 Perth City South, Ward 11 Perth City North, and Ward 12 Perth City Centre. Applications for financial assistance from individuals residing or groups operating outwith the boundary of the Perth Common Good area must clearly demonstrate that the project or activity to be undertaken will provide benefit to the residents of the City of Perth. 4. Applications for financial assistance from schools and school groups (e.g. Parent Councils) within the Perth Common Good area will be considered regardless of where participating pupils reside. 5. The Financial Year for the Perth Common Good Fund covers the period 1 April to 31 March. The Perth Common Good Fund Committee meets five times per year to consider applications for financial assistance and other business matters; Committee meeting and application deadline dates are 6 Page 37 of 50
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available on the Council’s Community Grants webpage via the following link: http://www.pkc.gov.uk/pkgrantsdirect. 6. Applications for financial assistance must be submitted to the Perth Common Good Fund Committee in advance of the project or activity taking place. Retrospective applications where expenditure is incurred during the time between the application submission deadline date and the date of the Committee meeting will be considered however the applicant must be aware that funding may not be approved by Committee. 7. A separate Capital Grants fund will be maintained to support applications for financial assistance towards the funding of building improvement works, and the acquisition of equipment. Applications for Capital Grant funding assistance should be submitted to the first Perth Common Good Fund Committee meeting of the new financial year, which normally takes place during April or May. The Capital Grants fund will normally close until commencement of the next financial year, however the Committee may consider late applications if Capital Grant funding remains available. 8. The following conditions shall apply to all applications for financial assistance: 8.1 The application for financial assistance must demonstrate that the funding will provide benefit to the residents of the City of Perth. The Perth Common Good Fund Committee must be satisfied that all disbursements from the fund meet this requirement and the Committee decision in this regard is full and final. 8.2 The Perth Common Good Fund should not be viewed as a resource to supplement the funding of Council services; applications for financial assistance from Council services are therefore not encouraged. Any application submitted by a Council service will be considered by the Perth Common Good Fund Committee on its own merits. 8.3 Applicants who are seeking funds to purchase resources, or undertake capital projects are asked to demonstrate that they are sourcing these from local providers where these can reasonably meet their needs. 8.4 All awards of £400 or less will be paid in advance, but recipients must complete an end of grant monitoring form and provide evidence of spend based on their initial application Awards greater than £400 must be claimed on completion of the project and within three months of the activity taking place. The claim should include an end of grant monitoring form and evidence of spend, based on the initial application. Funding for awards not claimed will be returned to the Fund. 9. Small Grants: 9.1 Applications for financial assistance will be considered by the Perth Common Good Fund Committee in line with the criteria below: - Page 38 of 50
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9.2 Organisation of events/games/festivals including prize awards: - a) No entry fee payable by the public: up to maximum of 40% of the total actual costs. b) Entry fee payable by the public (commercial event): up to a maximum of 20% of the total actual costs subject to the submission of an evidenced Income & Expenditure account for the event. c) In the event, that the Common Good funding of a commercial event results in a profit, the level of funding award will be reduced accordingly. d) In the event, that the commercial event is loss making, the Common Good funding may be used to underwrite the loss, subject to the level of funding approved by Committee. e) Grants will not be paid for any event/games/festival which are cancelled following the approval of funding by Committee. 9.3 Hire of hall and provision of prizes for school prize giving ceremonies – up to a maximum of 40% of total costs. 9.4 Voluntary work overseas by individuals: - 6 months or more: up to £400 per individual Up to 6 months: up to £250 per individual 9.5 Attendance at summer schools/events by individuals or groups of up to 5: More than 2 weeks: up to £150 per individual One to two weeks: up to £100 per individual 9.6 Excursions/Parties (up to two applications per year per group): - Contribution of up to 50% towards the actual costs. Each organisation is permitted a maximum of two applications during the course of a financial year. Overall grant to be capped at £10 per individual with an overall maximum grant of up to £1,000. 9.7 Visits or trips by and from School/Youth/Sport/Music groups: - For groups of between 6 and 10 people, a flat contribution of £500. For groups of 11 or more; a contribution of £50 per person to a maximum of £1,000 for youth groups, senior citizen or vulnerable groups for activities of one week or more. 9.8 Any other purpose where it can be demonstrated that there is a benefit to the residents of the City of Perth. 10. Capital Grants: - 10.1 The funding of applications for Capital Grant funding will be restricted to the available annual budget. Page 39 of 50
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10.2 It is expected that the total funding available will be fully committed at the first meeting of the Perth Common Good Fund Committee at the start of the new financial year. In the event, that funding is not fully committed, the Common Good Fund Committee may choose to either roll forward the unallocated funding to the next financial year or consider further applications during the year. 10.3 Acquisition of equipment and uniforms - consideration on merits up to a maximum of 25% of total cost, subject to the budget available. 10.4 Provision and improvement of buildings - consideration on merits up to a maximum of 25% of total cost and up to £50,000, subject to the budget available. Note that the facilities must be available to the general public. 11. Expenditure which is not eligible for funding awards: 11.1 Assistance with further or higher education fees 11.2 Charity fundraising e.g. sponsored walk/cycle/bungee etc. 11.3 Town twinning activities 11.4 Organisations with religious or political associations where there are restrictions on usage or availability 11.5 Core funding of the voluntary sector 11.6 Assistance with day to day running costs e.g. the rental of premises, employee costs etc. Page 40 of 50
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PERTH COMMON GOOD FUND COMMITTEE 29 APRIL 2024 2023/24 & 2024/25 FINANCIAL STATEMENTS Report by Strategic Lead – Finance and Business Support (Report No. 24/135) 1. PURPOSE OF REPORT This report provides details of the Income and Expenditure to 29 February 2024 for Financial Year 2023/24, and the projected outturns for Financial Years 2023/24 and 2024/25. 2. RECOMMENDATIONS 2.1 The Committee is requested to: (i) Note the Income and Expenditure to 29 February 2024, and the projected outturn for Financial Year 2023/24, as set out in Appendix 1. (ii) Note the projected outturn for Financial Year 2024/25, as set out in Appendix 2. 3. BACKGROUND / MAIN ISSUES 3.1 The budget for Financial Year 2023/24 was approved by the Committee on 29 January 2024 (Report 24/28 refers). 3.2 Monitoring updates have been provided to the Committee throughout Financial Year 2023/24 (Reports 23/145, 23/250, 23/322, and 24/28 refer). The reported surplus in 2023/24 is mainly due to an underspend on repairs and maintenance and financial assistance together with an increase in rental income and interest on investments. 3.3 The budget for 2024/25, which was approved by the Committee on 29 January 2024 (Report 24/28 refers), is based on activity in the previous financial year and adjusted for anticipated costs and availability of resources in the new financial year. 3.4 This report provides the monitoring position and projected outturn for Financial Year 2023/24, as detailed in Appendix 1, and the projected outturn for Financial Year 2024/25, as detailed in Appendix 2. 7 Page 41 of 50
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4. PROPOSALS Financial Statement 2023/24 4.1 As detailed in Appendix 1, the projected surplus for the Fund for Financial Year 2023/24 is £74,258 and the anticipated Fund balance at 31 March 2024 is £2,019,606. 4.2 At the meeting on 6 February 2023, the Committee approved the earmarking of £69,500 of the 2022/23 surplus in Reserves to support applications for financial assistance for cost of living initiatives in 2023/24. A surplus of £30,280 remains and this has been carried forward to 2024/25 for further cost of living initiatives, as detailed in Appendix 2. 4.3 The year-end outturn for the Fund has been updated from the previously reported position, as noted in Section 4.4 of this report. It is anticipated that there will be further adjustments during the closure of the accounts for 2023/24, and the unaudited income and expenditure for the Fund will be reported to a future meeting of this Committee. 4.4 Following the update to Committee on 29 January 2024 (Report 24/28 refers), the surplus for the year has increased by £58,018. A summary of this movement is provided below: - • a further anticipated underspend of £10,000 on General Repairs and Maintenance • a further £38,468 underspend on Finance Assistance due to the update of committed grant funding. This includes £30,280 of Cost of Living underspend which will be carried forward to 2024/25. • an anticipated £4,285 underspend on activities relating to Christmas Events • an anticipated increase of £5,265 for Interest on Investments due to increased interest rates. Financial Statement 2024/25 4.5 Appendix 2 provides the 2024/25 Financial Statement which includes the Budget approved by Committee on 29 January 2024 (Report 24/28 refers). 4.6 At the meeting of 29 January 2024, the Committee also approved carrying forward any 2023/24 underspend of the Cost of Living budget to 2024/25, as noted in Section 4.2, and this budget line is now included in Appendix 2. 4.7 There is a £18,000 increase to the estimated Interest on Investments to be received in 2024/25, which is due to the funds placed on deposit achieving a higher interest rate. There are no other adjustments to the 2024/25 Budget or the estimated Income and Expenditure for the year. Page 42 of 50
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4.8 The projected deficit for 2024/25 is, therefore, £25,580 and the estimated Fund balance at 31 March 2025 is £1,994,026. Author(s) Name Designation Contact Details Fiona Lambie Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Scott Walker Chief Financial Officer 11 April 2024 Clare Mailer Director Strategy, People & Resources 11 April 2024 Page 43 of 50
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: ( ) Tackling poverty (i) Tackling climate change and supporting sustainable places (ii) Growing a sustainable and inclusive local economy (iii) Enabling our children and young people to achieve their full potential (iv) Protecting and caring for our most vulnerable people (v) Supporting and promoting physical and mental wellbeing (vi) Placing communities at the heart of how we work 1.2 This report relates to all objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 44 of 50
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3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Director Strategy, People and Resources has been consulted in the preparation of this report. 2. BACKGROUND PAPERS 2.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. Page 45 of 50
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3. APPENDICES • Appendix 1 – Perth Common Good Fund – Financial Statement for the period to 29 February 2024 for Financial Year 2023/24 • Appendix 2 – Perth Common Good Fund - Financial Statement for the Financial Year 2024/25 Page 46 of 50
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Appendix 1 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR PERIOD TO 29 FEBRUARY 2024 FOR FINANCIAL YEAR 2023/24 2023/24 Budget Actual to date Committed Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Property Costs Rent & Rates 1,300 328 - 1,300 - Repairs and Maintenance - General 13,000 - - 3,000 (10,000) Depreciation & Impairment 3,400 - - 3,400 - 17,700 328 - 7,700 (10,000) Supplies and Services Financial Assistance - St John's Kirk Carillon 2,000 2,000 - 2,000 - Financial Assistance - Perth & Strathearn Round Table 20,000 18,292 - 18,292 (1,708) Financial Assistance - Small Grants 75,000 30,972 20,115 51,087 (23,913) Financial Assistance - Capital Grants 50,000 2,500 40,893 43,393 (6,607) Financial Assistance - Cost of Living 69,500 28,700 10,520 39,220 (30,280) Administration Charges 15,000 15,000 - 15,000 - Legal Fees 2,000 - - 2,000 - Printing, Stationery, Advertising and Postages 500 - - 500 - 234,000 97,464 71,528 171,492 (62,508) Christmas Events Rent, Rates & other property costs (storage for Christmas lights) 15,000 12,747 - 15,000 - Erect, Dismantle and Maintain Christmas Lights 20,000 14,652 1,063 15,715 (4,285) Switch on Ceremony 40,000 40,000 - 40,000 - 75,000 67,399 1,063 70,715 (4,285) Total Expenditure 326,700 165,191 72,591 249,907 (76,793) Income Rents, Fees & Charges 250,000 263,830 - 258,000 8,000 Interest on Investments 60,000 56,793 - 65,265 5,265 Fishing Permits 900 780 - 900 - Total Income 310,900 321,403 - 324,165 13,265 Surplus / (Deficit) (15,800) 156,212 (72,591) 74,258 90,058 Opening Balance 01/04/23 1,945,348 1,945,348 Surplus / (Deficit) (15,800) 74,258 Projected Common Good Fund Balance at 31 March 2024 1,929,548 2,019,606 Earmarked in Reserves:- Minimum Revenue Account Balance (1,500,000) (1,500,000) Repair and Renewal Reserve (120,000) (120,000) Projected Uncommitted Closing Balance at 31 March 2024 309,548 399,606 7 Page 47 of 50
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Appendix 1 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR PERIOD TO 29 FEBRUARY 2024 FOR FINANCIAL YEAR 2023/24 Grants Actual Small Grants Capital Grants Meeting World Challenge Trip to Ecuador 250.00£ 22/05/2023 Friends of Letham Primary Parent Council 680.00£ 22/05/2023 Perth Minorities Association - Mela Festival 19,040.00£ 22/05/2023 Perth Fundraisers of Inspire Dance Studios 450.00£ 22/05/2023 Perth Strathearn Round Table - Perth Fireworks Display 2023 18,292.00£ 18/09/2023 Polish Scouting Association (a) Junior Leaders 579.00£ 18/09/2023 SSAFA Armed Forces Charity Training 1,100.00£ 18/09/2023 Polish Scouting Association (b) Stonoga Scout Rally 1,000.00£ 18/09/2023 Perth Bridge Club 2,500.00£ 22/05/2023 Polish Scouting Association (c) Butterfly & Insect World 588.00£ 18/09/2023 Wednesday Tea Dance Christmas Party 2023 450.00£ 27/11/2023 Cost of Living - YMCA Tayside 13,700.00£ 20/12/2023 Cost of Living - Letham4All 15,000.00£ 29/01/2024 Perth Flower Club 300.00£ 29/01/2024 Adventure Circus - The Legend of Kinnoull Hill Dragon 4,900.00£ 18/09/2023 St John's Kirk Carillon 2,000.00£ 29/01/2024 Perth Chinese Association 1,635.00£ 29/01/2024 £ 79,964.00 £ 2,500.00 Committed Small Grants Capital Grants Meeting Cost of Living - VitalityMe CIC 10,520.00£ 22/05/2023 Black Watch Regimental Trust 4,550.00£ 22/05/2023 Perth Working Men's Garden Association 2,850.00£ 22/05/2023 Perform in Perth Festival 2024 6,000.00£ 18/09/2023 Polish Scouting Association (a) Junior Leaders 500.00£ 18/09/2023 Adventure Circus - The Legend of Kinnoull Hill Dragon 3,500.00£ 18/09/2023 Kinnoull Parish Church - Phoenix Youth Project - Digital Literacy 250.00£ 18/09/2023 Craigie & Moncreiffe Parish Church - Air Thrill Trip 120.00£ 18/09/2023 Friends of St John's Kirk - Kirk Spire 2,930.00£ 18/09/2023 PKAVS - Walled Garden 17,000.00£ 18/09/2023 YMCA Tayside 5,000.00£ 18/09/2023 Kinnoull Parish Church - Phoenix Youth Project - Pool Table 552.45£ 18/09/2023 Craigie & Moncreiffe Parish Church - Youth Project 684.01£ 18/09/2023 Holiday @ Home 2,000.00£ 27/11/2023 Moncrieffe Primay Parent Council - Trim Trail and Gazebo 11,877£ 27/11/2023 Perth Chinese Association 605.00£ 29/01/2024 Perth Festival of the Arts 1,990.00£ 29/01/2024 ESOL 600.00£ 29/01/2024 £ 30,635.00 £ 40,893.46 Total £ 110,599.00 £ 43,393.46 Funding Approved - No longer required Small Grants Capital Grants Meeting Perth Highland Games - Stage 3,560£ 27/11/2023 Polish Scouting Association (c) Butterfly & Insect World 79.50£ 18/09/2023 Perth Minorities Association - Mela Festival 960.00£ 22/05/2023 Perth Strathearn Round Table - Perth Fireworks Display 2023 3,708.00£ 18/09/2023 4,747.50£ 3,560.00£ Page 48 of 50
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Appendix 2 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR FINANCIAL YEAR 2024/25 2024/25 Budget Actual to date Under Consideration Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Property Costs Rent & Rates 1,300 - - 1,300 - Repairs and Maintenance - General 15,000 - - 15,000 - Repairs and Maintenance - Moncreiffe Island 62,000 - - 62,000 - Depreciation & Impairment 3,400 - - 3,400 - 81,700 - - 81,700 - Supplies and Services Financial Assistance - St Johns Kirk Carillon 2,000 - - 2,000 - Financial Assistance - Perth & Strathearn Round Table 20,000 - 22,030 20,000 - Financial Assistance - Small Grants 75,000 - 44,886 75,000 - Financial Assistance - Capital Grants 50,000 - 7,710 50,000 - Financial Assistance - Cost of Living 30,280 - - 30,280 - Administration Charges 15,000 - - 15,000 - Legal Fees - - - - - Printing, Stationery, Advertising and Postages 500 - - 500 - 192,780 - 74,626 192,780 - Christmas Events Rent, Rates & other property costs (storage for Christmas lights) 15,000 - - 15,000 - Erect, Dismantle and Maintain Christmas Lights 20,000 - - 20,000 - Switch on Ceremony 50,000 - - 50,000 - 85,000 - - 85,000 - Total Expenditure 359,480 - 74,626 359,480 - Income Rents, Fees & Charges 255,000 - - 255,000 - Interest on Investments 60,000 - - 78,000 18,000 Fishing Permits 900 - - 900 - Total Income 315,900 - - 333,900 18,000 Surplus / (Deficit) (43,580) - (74,626) (25,580) 18,000 Estimated Opening Balance 01/04/24 2,019,606 2,019,606 Surplus / (Deficit) (43,580) (25,580) Projected Common Good Fund Balance at 31 March 2025 1,976,026 1,994,026 Earmarked in Reserves:- Minimum Revenue Account Balance (1,700,000) (1,700,000) Repair and Renewal Reserve (120,000) (120,000) Projected Uncommitted Closing Balance at 31 March 2025 156,026 174,026 7 Page 49 of 50
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Appendix 2 PERTH COMMON GOOD FUND FINANCIAL STATEMENT FOR FINANCIAL YEAR 2024/25 Grants Under Consideration Small Grants Capital Grants Meeting Perth & Strathearn 200 Round Table £22,030 29/04/2024 Polish Scouting Experience - Marine Adventure £1,000 29/04/2024 Polish Scouting Association - 64th DH Girl Scouts - World Jamboree £500 29/04/2024 Polish Scouting Association- 44th Boys Scouts - World Jamboree £500 29/04/2024 Polish Scouting Association - Summer Camp £1,000 29/04/2024 Our Lady's PS Parent Council £1,000 29/04/2024 Early Years Scotland £2,006 29/04/2024 Perth Choral Society £1,000 29/04/2024 Chansons Chamber Choir £2,200 29/04/2024 PKC Events Team - City of Perth Salute 2024 £17,500 29/04/2024 Roverway International 2024 £300 29/04/2024 Perth & Kinross Mela Association £15,800 29/04/2024 Sri Lankan Community in Perth & Kinross £2,080 29/04/2024 St. John's Football Club £2,420 29/04/2024 Fair City AFC £3,840 29/04/2024 King James VI Golf Club £1,450 29/04/2024 £66,916 £7,710 Page 50 of 50