Appendix 8 - Submission from Applicant
Perth and Kinross Council · 8 September 2022
Back to Licensing Committee — 8 September 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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1 Civic Licensing From: Five Star Active Sent: 24 August 2022 17:09 To: Civic Licensing Subject: Re: Public Procession - 10 September 2022 Attachments: 1b5d47cd-7cb0-4976-a2b0-e21931925368.jpg; e61ab599-711a-4e74-95d0- adf0f5d42dbf.jpg Follow Up Flag: Follow up Flag Status: Completed CAUTION: This email originated from an external organisation. Do not follow guidance, click links, or open attachments unless you have verified the sender and know the content is safe. Hi Nikki Many thanks for your email today regarding the Public Procession Order for ARF on 10/11 Sept. I wish to attend (will have to be remotely due to my day-job commitments) however please can I express my concern and anxiety around this matter considering this meeting is merely 48 hours before the event (of which I did put in the order paperwork in Feb 22). After I received an email from civic licensing on 27th July saying that I required a TTRO and to liaise directly with the Roads Department I attempted on numerous occasions (detailed on timeline below) to contact them and still, as of today 24 August, they have never communicated directly with me on this matter. Please find below the contact details to date…. • Received email from Civic Licensing saying I required a TTRO and to complete form and to liaise directly with roads dept – 27th July • Emailed Roads dept to ask for someone to call me urgently to discuss– 27th July • Called P&K Council (Case -FS-Case-440330942 ) and left a message for Roads to call me – they said they would get someone to call me back – 28th July • Emailed Roads dept with more info (please see email re information presented) and asked for someone to call me again to discuss – 28th July • Called P&K Council to chase up my phone call case – 2nd Aug – they put another note to roads - FS-Case- 441505709 • Emailed a chase up email to Roads Dep on 9th Aug I have made myself available for a chat with them to discuss their concerns, I really think this process could have been made less time-consuming and resource intensive if they had responded to my requests directly. It would also have alleviated the anxiety I now face. Whilst attempting to promote community participation in a local event bringing a positive health and wellbeing benefit, as well as attracting visitors to Auchterarder to enhance local economy I find the approach taken by the roads department to be uncollaborative and ultimately obstructive to meeting a number of the objectives of Perth and Kinross Council’s Corporate Plan, Fiona
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2 Email sent to roads - Five Star Active to RoadsNetworkManagement Hi there I emailed yesterday and called today to try and contact someone to discuss the AUCHTERARDER RUNNING FESTIVAL. Please can someone call me urgently so we can discuss and agree course of action. To assist our discussions please see below info... As an event we have been operating for a number of years and have never before been asked for a TTRO so keen to understand the difference this year? Please find updated routes since writing and completing the Public Procession documentation in Feb 22 - as noted in the docs I sent these routes were provisional - since reviewing them and discussing with Scottish Athletics this has meant that now a large part of route is on common public paths and pavements. These routes have been assessed and measured from Scottish Athletics and they have now granted us license for running the event. Race numbers are being dramatically reduced since last time we run the event in 2019 (previously we had 750 each day and this year we are aiming for max 200 each day). We have never been required to undertake a TTRO for this event so would be keen to understand why suddenly the requirement of this for this year with less runners. If someone would please call me on . (attached – 10K and Half Routes) On Wed, 24 Aug 2022 at 09:45, Civic Licensing <civiclicensing@pkc.gov.uk> wrote: Good Morning, I refer to your notice of a proposed public procession referred to above and write to advise that the Council's Licensing Committee will consider your application at its meeting to be held in the Council Chambers, Council Buildings, 2 High Street, Perth, PH1 5PH on Thursday, 08 September 2022 at 10.00 a.m. Please see attached documents. Please reply by return, if you will be attending. Regards,
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3 Nikki Nicola Storrar Licensing Assistant Corporate & Democratic Legal & Governance Service 2 High Street Perth PH1 5PH 01738 475180 www.pkc.gov.uk (Please note the information I am able to provide is strictly guidance not legal advice, I would recommend you seek your own independent legal advice.) The information in this email is solely for the intended recipients. If you are not an intended recipient, you must not disclose, copy, or distribute its contents or use them in any way: please advise the sender immediately and delete this email. Perth & Kinross Council does not warrant that this email or any attachments are virus-free and does not accept any liability for any loss or damage resulting from any virus infection. Perth & Kinross Council may monitor or examine any emails received by its email system. The information contained in this email may not be the views of Perth & Kinross Council. It is possible for email to be falsified and the sender cannot be held responsible for the integrity of the information contained in it. General enquiries to Perth & Kinross Council should be made to enquiries@pkc.gov.uk or 01738 475000.