Agenda Document Pack - Kinross-shire Local Committee - 16/02/2023
Perth and Kinross Council · 16 February 2023
Back to Kinross-shire Committee — 16 February 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 09/02/2023 A hybrid meeting of the Kinross-shire Local Committee will be held in ICT Meeting Room, Loch Leven Community Campus on Thursday, 16 February 2023 at 17:00. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Voting Members Councillor Dave Cuthbert, Perth and Kinross Council (Convener) Councillor Willie Robertson, Perth and Kinross Council (Vice-Convener) Councillor Neil Freshwater, Perth and Kinross Council Councillor Richard Watters, Perth and Kinross Council Non-Voting Members Sarah Bruce-Jones, Fossoway Community Council Douglas Fraser, Glenfarg Community Council Dave Morris, Portmoak Community Council Hannah Phillips, Kinross Community Council Fran Principe-Gillespie, Cleish & Blairadam Community Council Malcolm Thomson, Milnathort & Orwell Community Council Page 1 of 42
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Kinross-shire Local Committee Thursday, 16 February 2023 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF KINROSS-SHIRE LOCAL COMMITTEE OF 24 NOVEMBER 2022 FOR APPROVAL (copy herewith) 5 - 8 4 BRUNT FARM WINDFARM Verbal Update by Development Manager and Building Standards Service Manager 5 ROAD SAFETY UPDATE (copy herewith) 9 - 14 6 FORMER BLAIRNGONE PRIMARY SCHOOL Report by Head of Culture and Communities Services (copy herewith 23/56) 15 - 18 7 KING GEORGE V MANAGEMENT COMMITTEE Report by Head of Culture and Communities Services (copy herewith 23/57) 19 - 26 8 INTERIM EVALUATION REPORT OF KINROSS-SHIRE LOCAL COMMITTEE Report by Head of Culture and Communities Services (copy herewith 23/58) 27 - 42 Page 3 of 42
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KINROSS-SHIRE LOCAL COMMITTEE Minute of meeting of the Kinross-shire Local Committee held virtually on Thursday 24 November 2022 at 5.00pm. Present: Councillors W Robertson (Convener), D Cuthbert (Vice-Convener), and R Watters; S Bruce-Jones (Fossoway Community Council); D Fraser (Glenfarg Community Council); F Principe-Gillespie (Cleish & Blairdam Community Council); and M Thomson (Milnathort and Orwell Community Council). In Attendance: M Butterworth, K Farmer, L Haxton and B Wilson (Communities), L Simpson, K Molley, A Brown and M Pasternak (Corporate and Democratic Services); and I Clark, Iconic Consulting Also in Attendance: D Cairns, CATCH Apology: Councillor N Freshwater Councillor W Robertson, Convener, Presiding. The Convener led discussion on items 1-4, 6 and 8 and Vice-Convener on items 5 and 7. 1. WELCOME AND APOLOGIES The Convener welcomed all present to the meeting and an apology was noted as above. 2. DECLARATIONS OF INTEREST There were no Declarations of Interest made in terms of the Councillors’ Code of Conduct. 3. MINUTE OF PREVIOUS MEETING The minute of meeting of the Kinross-shire Local Committee of 18 August 2022 was submitted and approved as a correct record. 4. MATTERS ARISING (i) Road Safety In the absence of D McKeown, Senior Technician, Communities, M Butterworth advised that a written update on road safety in Kinross shire would be provided to members of the committee following the meeting. Post agenda note: Information regarding road safety schemes mentioned at committee was circulated to members from D McKeown – The lowering of the speed limit at Carnbo, from 40mph to 30mph, was identified as a community priority at the Ward meeting with the Kinross-shire 3 Page 5 of 42
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Councillors. We are currently working on the creation of this Traffic Regulation Order. It is anticipated that this will come into effect from April 2023. There are also three outstanding projects from the A977 Mitigation Measures programme in the vicinity of Crook of Devon/Drum. The two priority projects, agreed with the local Councillors and Fossoway Community Council, were the signalisation of the school Road junction and the realignment of the A977/B9097 junction. The traffic signals were installed at School Road but there is still work to be done to complete the footway links. The junction realignment project still must be designed and costed. To date, we have not had the staff resources to progress either of these schemes as resources have been directed to other priorities of work. It is hoped that these can be delivered in the next financial year. Upon completion of these two projects, and provided funding was still available, the third project was to be undertaken. This involves the signalisation of the Drum crossroads, the removal of the Puffin crossing (as a pedestrian phase would be incorporated within the traffic signals) and a reduction of the speed limit from 40mph to 30mph. (ii) Blairingone Primary School L Haxton, Community Planning and Policy Team Leader, provided a verbal update on Blairingone Primary School. He advised that the Development Trust were given access to the former primary school building for a community development session on the 19 November 2022 which seemed to be a success. There was submitted a request by the Development Trust to register as a charity in October 2022 and by early 2023 the Development Trust should have the legal status that they require to submit a Community Asset Transfer. It was agreed at the first meeting of the Kinross-shire Local Committee that a review would be undertaken after 12 months. L Haxton confirmed that an update would be brought back to the February 2023 Committee. 5. THE PROPOSALS OF THE BOUNDARY COMMISSION FOR SCOTLAND The approved emerging motion that was submitted to Council on 9 November 2022 regarding the Proposals of The Boundary Commission for Scotland be brought to Committee for noting. Resolved: (i) The contents of the motion, be noted. (ii) The Convener of the Kinross-shire Local Committee write to the Boundary Commission regarding the proposals announced on 8 November 2022, expressing members objection to the Scotlandwell area of the Kinross-shire ward being included in the proposed Glenrothes constituency and that this area should instead be included in the Perth and Loch Leven constituency. 6. CATCH – LOCH LEVEN There was slide based presentation by D Cairns, on CATCH – Loch Leven (Climate Change Through Community Heating) (Appendix 1). Page 6 of 42
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Members questions were answered, and the Convener thanked D Cairns for his informative presentation. Members suggested a combined approach from the local community and the PKC to look at future funding and resourcing to protect Loch Leven. Committee noted the position. 7. SUPPLY AND DEMAND FOR SERVICED EMPLOYMENT LAND IN THE KINROSS WARD There was submitted a report by Head of Cultural and Community Services (22/290) providing information to Committee on the current situation regarding the supply and demand of serviced employment land in the Kinross area; and (2) covering progress the Council is making in relation to developing its own existing employment land. Resolved: The contents of Report 22/290, be observed. 8. KINROSS COMMON GOOD FUND APPLICATIONS FOR FINANCE ASSISTANCE – NOVEMBER 2022 Members of the Kinross-shire Local Committee were contacted via email, and the following decisions were agreed: (1) A group of residents in the Broom Road/Broom Court area be a awarded a grant of £100 to ser up a Neighbourhood Watch Group. (2) Light Up Kinross be awarded a grant of £831 towards their Christmas Lights. Resolved: The grants awarded by the Kinross-shire Local Committee members in November 2022, be noted. Page 7 of 42
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PERTH AND KINROSS COUNCIL Kinross-shire Area Committee 16 February 2023 ROAD SAFETY UPDATE (Report No 23/55) 1. PURPOSE OF REPORT 1.1 The purpose of this report is to advise members of progress on the various road safety concerns raised about the public road network in Ward 8 raised with officers prior to the meeting. 2. RECOMMENDATIONS 2.1 It is recommended that Committee: • Debates the proposals set out at section 6 of this report. • Reaches a consensus on the actions to be taken, either through debate or by way of vote. • Asks officers to carry out the works agreed by committee. • Requests that an update be brought to a future committee meeting 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background/Main Issues • Section 5: Issues and Concerns • Section 6: Proposals • Section 7: Conclusion • Appendices 4. BACKGROUND 4.1 Perth and Kinross Council’s road safety projects assessment criteria provides a procedure for prioritising traffic management and road safety projects. This was approved by the E&I Committee in March 2019 (E Report No. 19/83 refers). All potential schemes are assessed and, if considered appropriate, ranked against other projects to ensure those schemes that deliver the greatest benefit to local communities are delivered first. With each financial year, projects are assigned to the relevant programme of works and budget, then installed as resources permit. 5 Page 9 of 42
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4.2 Therefore, whilst one area may have a number of road safety priorities, these need to be assessed and considered alongside priorities identified in other areas. 4.3 The list of proposed projects is based on a technical assessment of the road usage and road environment. The assessment criteria does not take into account community concerns about perceived road safety. The Traffic & Network Team meets with the Ward Councillors every three months to review the list and identify community priorities. In some circumstances some of these preferred schemes that may have a lower ranking can be progressed first to address community concerns if there is elected member support. 5. ISSUES AND CONCERNS 20mph speed limits 5.1 Work is ongoing on the preparation of the full Traffic Regulation Orders to make the following temporary 20mph speed limits permanent, after consultation with the local elected members and community councils. The legal process will be undertaken this Spring and installation is scheduled for this Summer. • Crook of Devon north • Crook of Devon south • Drum • Glenfarg village centre • Kinross town centre extension • Maryburgh & Keltybridge • Milnathort town centre extension • Scotlandwell 30mph speed limits 5.2 Work is ongoing on the preparation of the full Traffic Regulation Orders to make the following temporary 30mph speed limits permanent, after consultation with the local elected members and community councils. The legal process will be undertaken this Spring and installation is scheduled for this Summer. • Easter Balgedie • Wester Balgedie 5.3 Work is ongoing on the preparation of the full Traffic Regulation Orders to create the following new 30mph speed limits, after consultation with the local elected members and community councils. The legal process will be undertaken this Spring and installation is scheduled for this Summer. Page 10 of 42
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• Auchmuirbridge • Carnbo • Gallowhill Road, Kinross, extension • Glenfarg south 40mph speed limits 5.4 Work is ongoing on the preparation of the full Traffic Regulation Order to make the following temporary 40mph speed limits permanent, after consultation with the local elected members and community councils. The legal process will be undertaken this Spring and installation is scheduled for this Summer. • Maryburgh north 5.5 Work is ongoing on the preparation of the full Traffic Regulation Orders to create the following new 40mph speed limits, after consultation with the local elected members and community councils. The legal process will be undertaken this Spring and installation is scheduled for this Summer. • Drum east extension • Scotlandwell to Auchmuirbridge School Keep Clear markings 5.6 Work is ongoing on the preparation of the full Traffic Regulation Order to create the following School Keep Clear parking restriction after consultation with the Head Teacher and local elected members. The legal process will be undertaken this Spring and installation is scheduled for this Summer. • Station Road, Kinross at Kinross Primary School Waiting restrictions 5.7 Work is ongoing on the preparation of the full Traffic Regulation Orders to create the following waiting restrictions for double yellow lines after consultation with the Head Teacher and local elected members. The legal process will be undertaken this Spring and installation is scheduled for this Summer. • Kinross Primary School car park • Muirs/The Sycamores junction Kinross Town Centre Regeneration scheme 5.8 A site inspection was undertaken on 13 January 2023 with the local elected members and council officers from Business & Place Development, Page 11 of 42
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Community Greenspace and Traffic & Network Services to assess community concerns about road safety and unauthorised parking. 5.9 Give Way markings and road sign will be installed on Burns Begg Road, approaching the High Street junction, along with an advanced direction (map) sign informing drivers of the road layout ahead and showing High Street as the priority route. These will be installed as soon as practically possible. 5.10 The adopted status of the area of ground in the restricted parking zone around the old town hall, between the carriageway and the building line, on both sides of the road, will be investigated. If adopted, there will be further discussion regarding enforcement. If unadopted, there will be further discussion regarding adoption and future use of these areas. 5.11 The possibility of planters on the widened footway on the east side of the High Street, outside the Salutation Hotel, will be investigated by Community Greenspace. Consideration will have to be given to cost of installation and on-going maintenance. Un-impeded pedestrian movement must be retained. 5.12 The possibility of planters being placed strategically within the shared space with a view to helping to define the pavement areas will be investigated by Community Greenspace. Consideration will have to be given to cost of installation and on-going maintenance. Un-impeded pedestrian movement must be retained. 5.13 The request for a second priority system on High Street will be investigated north of the Montgomery Street junction. If considered appropriate as a speed reduction measure, it will be assessed, ranked and added to the list of future road safety projects, then installed as resources permit. 5.14 Concern has been expressed about the volume and speed of traffic along the High Street. The Council currently has traffic survey data before and after the scheme was implemented (one before and two after) the scheme was implemented. This provides us with traffic volumes, vehicle speeds, direction of flow and categories of vehicles. Traffic volumes pre- and post- construction exceed 4,000 vehicles per day. Vehicle speeds are generally at, or close to, the maximum permitted speed limit; although the perception of speed by the local community is higher. The surveys do not provide information on the volume of traffic travelling along the High Street area without stopping in the town centre, some of which could be using the western relief road. The Traffic & Network team will get quotes for an Origin & Destination (OD) survey. 5.15 Additional traffic survey data would enable the Council to develop plans to reduce the volume of traffic going through the shared space. There is currently signage advising approaching drivers that Junction Road/Clashburn Way is the alternative route “avoiding town centre”. The signs are located at the B918 Station Road/Junction Road junction for traffic coming from the west (M90 and A977), and at the B996 High Street/Clashburn Way junction for Page 12 of 42
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traffic coming from the south (B996). The signs will be reviewed and, if necessary, upgraded to make the information more prominent. 6. PROPOSALS 6.1 The Committee is recommended to endorse the following road safety measures are proposed: (i) 20mph speed limits will be installed at Crook of Devon, Drum, Glenfarg, Keltybridge, Kinross Maryburgh, Milnathort and Scotlandwell. (ii) 30mph speed limits will be installed at Auchmuirbridge, Carnbo, Easter Balgedie, Gallowhill Road, Glenfarg and Wester Balgedie. (iii) 40mph speed limits will be installed at Drum, Maryburgh and from Scotlandwell to Auchmuirbridge. (iv) School Keep Clear markings will be installed at Station Road for Kinross Primary School. (v) Waiting restrictions will be installed within the car park at Kinross Primary School and at Muirs/The Sycamores to discourage unauthorised parking and prevent obstruction. (vi) Give Way markings and road sign will be installed on Burns Begg Street at High Street junction. (vii) The adopted status of the area of ground behind the footway in the restricted parking zone will be investigated before any decision about future use is taken. (viii) The use of planters to define the pedestrian walkway at the Salutation Hotel and outside the old town hall will be investigated. (ix) The introduction of a traffic priority system on High Street, north of the Montgomery Street junction, will be investigated. (x) Travel patterns, traffic surveys and road signage will be reviewed to develop plans to reduce the volume of traffic going through the shared space. 7. CONCLUSION 7.1 The introduction of the various speed limits and signs contained within this report will inform drivers of potential hazards on the road layout ahead and enable them to adjust their speed and position accordingly. Greater awareness of the road environment, combined with improved speed management, will reduce the risk of conflict between the various road users. Page 13 of 42
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Author Name Designation Contact Details Daryl McKeown Traffic and Network (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 26 January 2023 Page 14 of 42
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PERTH AND KINROSS COUNCIL Kinross-shire Area Committee 16 February 2023 FORMER BLAIRINGONE PRIMARY SCHOOL Report by the Head of Culture and Communities Services (Report No 23/56) 1. PURPOSE 1.1 This report provides an update to Committee on the proposed transfer of the former School building and Schoolhouse to the Fossoway Community Development Trust (FCDT). FCDT is awaiting confirmation of its application to become a registered charity and is developing a full proposal and business case to take over the management of the assets through Community Asset Transfer. 2. RECOMMENDATION 2.1 It is recommended that Committee: • Note the progress made by the Trust to date • Agree that given a period up to 30 June is granted for the Trust to prepare and submit a full CAT Request and business case in line with disposal requirements. Thereafter the Council would seek to dispose of the asset on the open market. • Note that following an assessment of any CAT Request, a report with recommendations will be brought to a future meeting of the Kinross-shire Local Committee and Property Sub-Committee. 3. STRUCTURE OF THE REPORT 3.1 The report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Progress to Date and Future Plans • Section 6: Conclusion 6 Page 15 of 42
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4. BACKGROUND / MAIN ISSUES 4.1 The former Blairingone Primary School site is located a few hundred yards east of Blairingone, along the A977 towards Powmill. Blairingone is a small settlement located in the western part of Kinross-shire, close to the boundary with Clackmannanshire. 4.2 Report 22/10 provided the detail of the assets and confirmed that they had been declared surplus to requirements by Perth and Kinross Council in June 2019. Since then, further deterioration of the assets has been experienced and an immediate cost of in excess of £30,000 was identified to bring them up to a suitable standard. Any CAT Request for the assets will need to demonstrate how this work can be completed as part of the proposals, as well as how ongoing maintenance, repair and upgrade can be sustained over a period of years. 5. PROGRESS TO DATE AND FUTURE PLANS 5.1 In mid-2022, community members came together to form Fossoway Community Development Trust (FCDT). Key points in the development of their proposals include: • Initial community engagement from 2021 to 2022 which identified the desire for a community facility in Blairingone. • A public meeting on site in June 2022 attended by 25 members agreed to proceed with a community-led proposal for the assets. • FCDT submitted an Expression of Interest in Community Asset Transfer for the assets on 28 July 2022. • The Council's Community Asset Transfer (CAT) Team met with members of FCDT on 29 September, where the CAT Team confirmed that they were supportive of FCDTs interest and encouraged them to continue with a full CAT Request. • Volunteers were given access to the assets on 15 November to do a general review and tidy up and take delivery of some chairs which had been donated by the Crook of Devon Hall. 5.2 As of January 2023, FCDT is in the latter stages of formally registering with the Office of the Scottish Charity Regulator (OSCR), Companies House and the Development Trusts Association Scotland (DTAS). Once completed FCDT will be registered as a Company Limited by Guarantee with charitable status, making it eligible to apply for a Community Asset Transfer under the provisions of the Community Empowerment (Scotland) Act 2015. 5.3 As the assets remain in the ownership of the Council, deterioration and subsequent maintenance costs remain an issue for the Council's Property Maintenance Team. Given the progress to date by the Development Trust, balanced against current budget pressures and the desire to reduce this burden, it is recommended that the Development Trust be given the opportunity to submit a full CAT Request by Friday 30 June. This proposal will be assessed by the Council's Community Asset Transfer (CAT) Team who Page 16 of 42
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can then prepare a report with recommendations for a future meeting of the Kinross-shire Local Committee and Property Sub Committee. 5.4 In order for the CAT Request to be valid, FCDT need to demonstrate: • A clear need and end use for the assets • Strong evidence of community engagement and support • How their proposals will generate community benefit • That their proposals will help the Council meet its strategic priorities • A strong and sustainable business plan for their proposals, including the costs of upgrades and ongoing maintenance and repair, as well as running costs • Sufficient capacity within the group to deliver their plans 5.5 The Kinross-shire Area Committee pilot is due to end in July. Disposal of the asset would be for Property Sub-Committee to consider but a further update will be provided to any future local devolved Committee for Kinross-shire following consideration by Council of the pilot evaluation findings. 6. CONCLUSION 6.1 The former Blairingone Primary School and schoolhouse were declared surplus to requirements in June 2019 and have remained vacant since. The Fossoway Community Development Trust submitted an Expression of Interest in July 2022 and are working on achieving the requisite legal status to submit a full Community Asset Transfer Request and will set out their proposals for future use of the assets. Page 17 of 42
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PERTH AND KINROSS COUNCIL Kinross-shire Local Committee 16 February 2023 KING GEORGE V MANAGEMENT COMMITTEE Report by the Head of Culture and Communities Services (Report No 23/57) 1. PURPOSE 1.1 This report asks Committee to approve funding of £30,000 as a contribution towards an extension of the pavilion, changing facilities and car parking at the King George V playing field in Kinross. The funding would be conditionally awarded to the Management Committee as part of a £280,000 investment in this community asset and would be subject to the same conditions and monitoring requirements as a Community Investment Fund project. 2. RECOMMENDATION 2.1 It is recommended that Committee: • notes the request for funding for improvements to the King George V Playing Fields and the views of the Local Action Partnership members • considers the conditional awarding of £30,000 to the King George V Playing Field Management Committee out of the Committee’s discretionary budget, conditional upon the outstanding bids in Table 2 being secured • Agrees that the award is made on the same basis as Community Investment Fund funding 3. STRUCTURE OF THE REPORT 3.1 The report is structured over the following sections: • Section 4: Application • Section 5: Assessment and Recommendation • Section 6: Conclusion 4. APPLICATION 4.1 King George V Playing Field Management Committee applied to the 2022/23 Community Investment Fund (CIF) for a £30,000 contribution towards an overall project cost of £280,000. The project will result in an extension and upgrade of the pavilion changing facilities and car parking at the playing field, 7 Page 19 of 42
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thereby allowing for greater capacity and improved facilities for players, spectators and volunteers. The aim of the project is to increase the number of people participating in sport, thereby improving health and wellbeing in Kinross-shire. 4.2 As part of the assessment process for the CIF, Ward Councillors felt that the project deserved support, but that the scale of the funding would make it difficult to fund through Kinross-shire’s CIF allocation of £35,167. Ward Councillors agreed that alternative funding should be found, and Local Action Partnership members were supportive of this proposal. 5. ASSESSMENT AND RECOMMENDATION 5.1 The project aims to benefit approximately 1400 local people in Kinross and the Management Committee expects that the increase in lets and membership fees will cover the costs of ongoing maintenance, repair and future upgrade of the facilities. 5.2 The project has already attracted local investment of £40,000 from the Gannochy Trust and £60,000 from the Margaret Thompson Trust. Kinross Rugby Club, who are the main users of the pavilion, have also agreed to provide a significant in-kind contribution to the value of £50,000 to complete the works. Table 1 summarises the overall costs of the project and Table 2 summarises the funding raised to date. Table 1 – Project Costs Description Value (£) Legal Fees and Charges – Planning Permission £1,200 Alterations to Existing Buildings - Extension £212,800 Extension to Car Park £30,000 Architects and Other Professional Fees – drawings complete (@£800) £6,000 Ground works, electrical, plumbing, labour, decorating £30,000 TOTAL £280,000 Page 20 of 42
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Table 2 – Funding Position Name of Funder Amount (£) Applied or secured? Detail of items funded Gannochy Trust £40,000 Secured Forms part of overall cost of improving facilities Arthur & Margaret Thompson Trust £60,000 Secured Forms part of overall cost of improving facilities Sport Scotland £50,000 Applied Forms part of overall cost of improving facilities Scottish Rugby Union Sustainability Fund £50,000 Applied Forms part of overall cost of improving facilities TOTAL £200,000 5.3 As part of the budget process on 23 February 2022, £40,000 was made available to be used at the discretion of the Kinross-shire Local Committee to support priorities within the Ward. Committee is asked to consider the drawdown of £30,000 of this budget to support this project, leaving a balance of £10,000. The funding would be conditional upon the outstanding bids in Table 2 being secured. Committee is further asked to agree that the funding be awarded on the same basis as a Community Investment Fund grant, meaning that the same Terms and Conditions and monitoring requirements would apply. 6. CONCLUSION 6.1 The King George V Playing Field is a community asset in Kinross requiring investment and upgrade. This investment will allow for an extension project to increase capacity and improve facilities for all users. The project aims to benefit around 1400 people in the Kinross area and a conditional contribution of £30,000 will help to complete the funding package totalling £280,000. Page 21 of 42
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Authors Name Designation Contact Details Lee Haxton Fiona Robertson Community Planning Team Leader Head of Culture & Communities Services comcommitteereports@pkc.gov.uk 01738 475000 comcommitteereports@pkc.gov.uk 01738 475000 Approved Name Designation Date Barbara Renton Executive Director (Communities) 7 February 2023 APPENDICES – NONE Page 22 of 42
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal None External None Communication Communications Plan None 1. Strategic Implications Community Plan/Single Outcome Agreement 1.1 This proposal will help the CPP deliver priorities against: (i) Giving every child the best start in life (ii) Developing educated, responsible and informed citizens (iv) Supporting people to lead independent, healthy and active lives (v) Creating a safe and sustainable place for future generations Corporate Plan 1.2 This proposal will help the Council’s deliver its Corporate Plan Priorities: (i) Giving every child the best start in life; (ii) Developing educated, responsible and informed citizens; (iv) Supporting people to lead independent, healthy and active lives; and (v) Creating a safe and sustainable place for future generations. Page 23 of 42
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2. Resource Implications Financial 2.1 This report recommends the commitment of £30,000 from the Kinross-shire Local Committee budget to a single capital project in Kinross. Workforce 2.2 None. Asset Management (land, property, IT) 2.3 None. 3. Assessments Equality Impact Assessment 3.1 Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.2 This section should reflect that the proposals have been considered under the Act and: Option 2 no further action is required as it does not qualify as a PPS as defined by the Act and is therefore exempt. Sustainability 3.3 None. Legal and Governance 3.4 None. Risk 3.4 None. 4. Consultation Internal 4.1 None. Page 24 of 42
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External 4.2 None. 5. Communication 5.1 None. 2. BACKGROUND PAPERS 2.1 None. Page 25 of 42
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PERTH AND KINROSS COUNCIL Kinross-shire Local Committee 16 February 2023 INTERIM EVALUATION REPORT OF KINROSS-SHIRE LOCAL COMMITTEE Report by the Head of Culture and Communities Services (Report No 23/58) 1. PURPOSE 1.1 This report summarises the interim findings of an independent evaluation report on the Kinross-shire Local Committee pilot and sets out next steps. 2. RECOMMENDATION 2.1 It is recommended that Committee: • notes the recommendations of the interim report • notes that a report on the full findings will be brought to Committee on 25 May 2023 and thereafter will form part of the considerations for the ongoing Transformation Review of community engagement 3. STRUCTURE OF THE REPORT 3.1 The report is structured over the following sections: • Section 4: Background • Section 5: Interim Report • Section 6: Conclusion 4. BACKGROUND 4.1 The Scheme of Administration for Kinross-shire Local Committee was approved by Council on 21 October 2021, with the first meeting taking place on 20 January 2022. An external consultant was appointed on 16 February 2022, with a remit to evaluate: • How the Local Committee has discharged its powers during the pilot period • The impact on strengthened local decision making • The impact on local democracy through enhanced community empowerment • The wider resources and structural implications for the Council 8 Page 27 of 42
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5. INTERIM REPORT 5.1 An interim report was submitted in December 2022 and local elected members were briefed on the findings in early January 2023. 5.2 The interim report drew on a review of key documents, papers and reports; observation of Committee meetings and pre-agenda meetings; interviews with elected members and Community Councillors; discussions with key Council officers; and some benchmarking with local decision-making structures in other local authorities. 5.3 The interim findings and recommendations are as follows: Meeting Arrangements • Providing guidance for community representatives on how to contribute effectively to meetings • Adopting a less formal meeting style • Offering a hybrid of video-conferencing meeting option • Timeous production of minutes to allow for community council circulation and discussion Democracy and Representation • Forward planning of meeting agendas • Allowing community councils to propose items for discussion in advance • Considering extension of membership from other community groups • Including an open Q&A item on each agenda 5.4 A final assessment and report from the consultant is expected in May 2023 and a further briefing will be provided for Committee at the meeting on 25 May 2023. 6. CONCLUSION 6.1 The Kinross-shire Local Committee is piloting a new local decision-making approach in Perth and Kinross. The final conclusions and recommendations of the independent evaluation will inform an ongoing Transformation review of community engagement across Perth and Kinross. The final report will be brought to this Committee on 25 May 2023. Page 28 of 42
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Author Name Designation Contact Details Lee Haxton Community Planning Team Leader comcommitteereports@pkc.gov.uk 01738 475000 Approved Name Designation Date Barbara Renton Executive Director (Communities) 8 February 2023 Page 29 of 42
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