Applications for Financial Assistance
Perth and Kinross Council · 18 August 2022
Back to Kinross-shire Committee — 18 August 2022 and its agenda
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PERTH AND KINROSS COUNCIL Kinross-shire Local Area Committee 18 August 2022 APPLICATIONS FOR FINANCIAL ASSISTANCE – KINROSS COMMON GOOD FUND Report by Head of Cultural and Community Services PURPOSE 1.1 The report asks Kinross-shire Local Area Committee to consider one small grant application and one capital grant application for financial assistance. 2. RECOMMENDATION(S) 2.1 It is recommended that Committee: • Consider the applications and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grants • Section 6: Proposals: Capital Grants • Section 7: Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities.
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4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. This report is for the Kinross Common Good Fund. 4.4 A summary of the projected surplus, committed grant funding, and the surplus remaining, is provided below: 2022/23 projected surplus £5,131 Value of grants paid and committed £0 Remaining projected uncommitted surplus £5,131 Value of funding requested and under consideration £50,000 5. PROPOSALS – SMALL GRANTS Perth and District Scout Council (joint application between Kinross Common Good Fund and Perth Common Good Fund) 5.1 A grant has been requested from the Perth and District Scout Council towards their World Scout Jamboree. The grant would contribute towards financial support for young Scouts aged 14-17 and young leaders aged 18-25 to attend the World Scout Jamboree in Korea 2023. The event, running from 1-12 August this year, takes place every four years, enabling participants to meet other scouts from different cultures, religions, countries and continents. The event consists of team building, learning, and cultural activities. 5.2 The grant will go towards funding the ticket costs for 1 scout and 1 young leader from the Kinross Common Good Fund area to attend the event. The other 7 scouts and 2 young leaders attending the event are from the Perth Common Good area and will be applying to the Perth Common Good fund for financial support for their tickets. The Scouts are required to raise the travel and ticket funds themselves with the assistance of local leaders. Part of the ticket costs are used towards enabling Scouts from less affluent countries in the world to attend. All 11 participants and their parents are running various fundraising events over the next few months – a Duck Race, Ceilidhs, Race Nights, and supermarket bag packing. 5.3 The total cost of the project is estimated at £37,020, of which £15,115 has been secured through other sources and £6000 is expected through further fundraising activities. A breakdown of costs has been provided below. The applicant has not received grant funding from the Common Good Fund in the last three years, however the same event held in West Virginia in 2019 was partly funded by the Perth Common Good Fund in 2018 (£1,575). Specific items Basis of Costing Amount 8 Scouts attendance fees 8 x £3,765 £30,120 3 International Service team members aged 18+ attendance fees 3 x £2,300 £6,900 Total proposed expenditure £37,020 Funding from Perth City Boys Club Trust (secured) £2,500
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Funding from Jimmie Cairncross Charitable Trust (secured) £2,500 Funding from Forteviot Charitable Trust (secured) £3,765 Funding from Dunkeld Masonic Lodge (secured) £250 Funding from Thomson Charitable Trust (secured) £2,100 Funding from The Rotary Club of Perth (secured) £1,000 Fundraising activities – Duck Race (secured) £3,000 Fundraising activities – Other planned events (expected) £6,000 Funding from Perth Common Good Fund (requested) £900 Additional Pending Funding Basil Death Trust, Lethendy Charitable Trust, Perth Guildry (applied) There are no maximum or minimum request amounts applied to these funding sources. It is up to each funder to determine how much they are willing to give in support of the project. Consideration 5.4 This is a joint funding application between Kinross Common Good Fund and Perth Common Good Fund. The group have raised £15,115 so far, with £21,905 left to fund. The application to the Perth Common Good Fund, based on Criteria 9.5, is estimated to provide the group with an additional £900 (for 7 Scouts and 2 Young Leaders) if the Perth Common Good Fund Committee agree to award the considered amount. This would leave a gap of £21,005 left to be funded. Committee is asked to consider the request in the report and determine the level of any grant to be awarded for 1 Scout and 1 Young Leader from the Kinross Common Good Fund area. There is an estimated fund of £5,000 for Kinross Common Good Fund for 2022/23 and it is recommended that any contribution does not exceed that figure. Communities Service staff can offer support to the applicant to source the remaining funds to allow the trip to go ahead. 6. PROPOSALS – CAPITAL GRANTS King George V Playing Field, Kinross, Management Committee 6.1 An application has been received from King George V (KGV) Playing Field, Kinross, Management Committee for their KGV Pavilion / Changing Facilities Extension project. The project involves extending the existing pavilion and changing facilities situated at the King George V playing fields in Kinross. The proposed extension will improve the capacity and quality of the facilities, supporting the separation of male and female, adult and youth players including more flexible changing arrangements for disabled and/or trans-gender players. At present, the different age groups who use the space have to compromise and restrict their use of the facilities to prevent overlap. Extending the facilities would provide simultaneous fixture availability, increasing availability for all. The extension will also provide improved facilities for meetings and social activities for both affiliated sporting clubs and also the wider community. In
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addition to this, improvements will be made to improve disabled/wheelchair accessibility in the upstairs facilities, and the car parking facilities will be upgraded to include 26 additional spaces. 6.2 The project expects to benefit around 948 people of all ages from the Common Good Area (affiliated club members). The project is also expected to benefit around 500 other people from a mix of the Common Good area, elsewhere in Perth and Kinross and outwith Perth and Kinross, as membership is likely to increase. Planning permission was secured for the work in June 2019 and work is now being restarted following the pandemic, after completing the foundation work to protect the approved planning permission. Building work is set to commence in October 2022, with the aim to be completed in time for the 2023/2024 season in August 2023. 6.3 The total cost of the project is £280,000, of which £130,000 has been secured and £100,000 (not including Common Good Fund request) is pending - a breakdown of costs has been provided below. £50,000 has been requested from the Kinross-shire Common Good Fund. The applicant has not received grant funding from the Common Good Fund in the last three years. Specific items Basis of Costing Amount Legal fees and charges – planning permission Actual incurred cost – planning is complete £1,200 Alterations to existing buildings - extension Quote £212,800 Extension to car park Quote £30,000 Architects and other professional fees – drawings complete. Quote £6,000 Ground works, electrical, plumbing, labour, decorating Quote from group undertaking and paying for the work. £30,000 Total proposed expenditure £280,000 Contribution from Kinross Rugby Club members (secured) £30,000 Funding from Gannochy Trust (secured) £40,000 Funding from Arthur and Margaret Thompson Trust (secured) £60,000 Funding from Sport Scotland (pending) £50,000 Funding from Scottish Rugby Union Sustainability Fund (pending) £50,000 Funding requested £50,000 6.4 The running costs of the pavilion will be covered by club subscriptions and other fundraising efforts. Costs for running the existing downstairs changing facilities (e.g. heating, lighting, water etc) are recharged to the clubs that use these facilities. The upstairs club room facility is operated by Kinross Rugby Club and is financed through subscriptions, bar takings and hire charges for the facility. This operating model will continue post completion of the project. The Rugby Club have agreed to enter into a management agreement to run the pavilion and grassland pitches/areas, covering the 2045 lifespan of the current agreement. The following table summarises the anticipated income generation
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and revenue costs. Please note the current years accounts had £10k COVID support, but the projected years do not. Income (£) Expenditure (£) Net (£) Current position 72,707 64,931 7,776 Year 1 65,000 58,000 7,000 Year 2 68,250 60,900 7,350 Year 3 71,663 63,945 7,718 Year 4 73,812 65,863 7,949 Year 5 75,289 67,180 8,109 Consideration 6.5 The Committee is asked to consider the request in the report and determine the level of any grant to be awarded. There is an estimated fund of £5,000 for Kinross Common Good Fund for 2022/23 and it is recommended that any contribution does not exceed that figure. Communities Service staff can offer support to the applicant to source the remaining funds to allow the project to go ahead. 7. CONCLUSION 7.1 The Committee is asked to consider the applications and agree any financial assistance to be awarded. Author(s) Name Designation Contact Details Lee Haxton Community Planning Team Leader Communityplanningpartnership@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) APPENDICES • None ANNEX
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1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budget. Workforce 2.2 Not applicable. Asset Management (land, property, IT)
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2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. 4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted.
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External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 6. BACKGROUND PAPERS 6.1 None.