Agenda Document Pack - Kinross Common Good Fund Committee - 26/08/2024
Perth and Kinross Council · 26 August 2024
Back to Kinross Common Good Fund Committee — 26 August 2024 and its agenda
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Securing the future… Improving services Enhancing quality of life Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 20/08/2024 A hybrid meeting of the Kinross Common Good Fund Committee will be held in the Council Chamber on Monday, 26 August 2024 at 14:00. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Councillor Dave Cuthbert Councillor Stewart Donaldson Councillor Neil Freshwater Councillor Grant Laing Councillor Willie Robertson Councillor Richard Watters Page 1 of 20
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Kinross Common Good Fund Committee Monday, 26 August 2024 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF KINROSS COMMON GOOD FUND COMMITTEE OF 29 APRIL 2024 FOR APPROVAL (copy herewith) 5 - 6 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing and Communities (copy herewith 24/233) 7 - 12 6 2024/25 FINANCIAL STATEMENT Report by Strategic Lead - Finance and Business Support (copy herewith 24/224) 13 - 20 Page 3 of 20
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DRAFT KINROSS COMMON GOOD FUND COMMITTEE Minute of hybrid meeting of the Kinross Common Good Fund Committee held in the Council Chambers, 2 High Street, Perth, on Monday 29 April 2024 at 2.30pm. Present: Councillors R Watters, D Cuthbert, S Donaldson and N Freshwater. In Attendance: L Haxton and J Dudgeon (Housing and Communities); D Coyne (Finance and Business Support), J Guild, A Brown, M Pasternak and S Dockerill (Legal and Governance). Apologies: Councillors G Laing and W Robertson. Councillor R Watters, Convener, Presiding. 1. WELCOME AND APOLOGIES Councillor R Watters welcomed all present to the meeting and apologies were noted as above. 2. DECLARATIONS OF INTEREST There were no declarations of interest made in terms of the Councillor’s Code of Conduct. 3. MINUTE OF MEETING OF KINROSS COMMON GOOD FUND OF 18 SEPTEMBER 2023 FOR APPROVAL The minute of meeting of the Kinross Common Good Fund Committee of 18 September 2023 was submitted and approved as a correct record. 4. MATTERS ARISING There were no matters arising. 5. APPLICATIONS APPROVED BY KINROSS-SHIRE COMMITTEE FROM OCTOBER 2021 -SEPTEMBER 2023 There was submitted a report (24/142) detailing applications approved by Kinross-shire Committee from October 2021 – September 2023. Resolved: The applications approved by Kinross-shire Committee from October 2021 – September 2023, be noted. 6. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by the Strategic Lead – Housing and Communities (24/141) asking Kinross Common Good Fund Committee to consider two small grant applications for financial assistance. 3 Page 5 of 20
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DRAFT Resolved: (i) Broke not Broken be awarded a grant of £3000 towards financial support for their Winter Warmers Project from September 2024 to February 2025. (ii) Glenfarg Community Transport Group be awarded a grant of £3000 towards employing a part-time administration assistant from April 2024 to March 2025. 7. 2023/24 & 2024/25 FINANCIAL STATEMENTS There was submitted a report by the Strategic Lead – Finance and Business Support (24/143) providing the projected outturn for Financial Year 2023/24, and the estimated income and expenditure for Financial Year 2024/25. Resolved: (i) The projected Income and Expenditure to the 29 February 2024 for the Kinross Common Good Fund for the 2023/24 Financial Year, as set out in Appendix 1 to the report, be noted. (ii) The estimated income and expenditure for the Kinross Common Good Fund for the 2024/25 Financial Year, as set out Appendix 2 to the report, be noted. Page 6 of 20
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KINROSS COMMON GOOD FUND COMMITTEE 26 August 2024 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing & Communities (Report No. 24/223) 1. PURPOSE 1.1 The report asks Kinross Common Good Committee to consider one capital grant application for financial assistance. 2. RECOMMENDATIONS 2.1 It is recommended that the Committee: Consider the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Capital Grant • Section 6: Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. This report is for the Kinross Common Good Fund. 4.4 A summary of the projected surplus, committed grant funding, and the surplus remaining, is provided below: 5. 2024/23 projected surplus £7,500 Value of grants paid and committed £6,000 Remaining projected uncommitted surplus £1,500 Value of funding requested and under consideration £1,000 5 Page 7 of 20
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PROPOSALS – CAPITAL GRANTS Kinross Youth Pipes and Drums 5.1 Kinross Youth Pipes and Drums are requesting a grant of £1,000 to purchase uniforms for their new school pipe band. 5.2 Kinross Youth Pipe and Drum tutors are now entering their third year teaching within the school curriculum. During this time, enough pupils have gained the necessary skills to form a school pipe band for which they are now seeking funding for uniforms. 5.3 The band will ultimately compromise children from six primary schools (Arngask, Cleish, Fossoway, Milnathort, Kinross, and Portmoak) as well as Kinross High School. Uniforms will be loaned to pupils from the band. Additional items of uniform include a hoodie and cape (priced at roughly £65 per pupil). Pupils will purchase their own hoodie and cape so as they can keep these after leaving school. There are currently ten pupils who are ready to play in a band, and it is hoped that this number will grow to twenty as more pupils gain the skills they need. 5.4 The group aim to be community orientated and seek invitations to play at community events such as gala days, fairs, agricultural shows as well as performing at local care homes. 5.5 The wider project of the tutoring and pipe band will cost £28,000 and this is to be funded by Northwood Charitable Trust (£10,000), Scottish Schools Pipes and Drums Trust (£9,000) and Perth and Kinross Council (£9,000). 5.6 Initially the ten players will need a basic uniform comprising kilt, hose, glengarry, and sporran. This is estimated to cost £3750. However, the District Band have some spare kilts which the pupils can use, reducing the overall cost. Additional items may be added to the uniform at a later date, and it is expected to cost about £8,000 for twenty players to have a full uniform (plus their individual contribution towards hoodie and cape). Should additional funding be available, the group would use this to buy additional items of uniform. 5.7 Details of expected costs for current proposed uniform are summarised below. Specific items Basis of Costing Amount Sporran, Glengarry, Hose 10 x £95 £950 Carriage and contingency £50 £50 Kilt 10 x 275 £2,750 Total proposed expenditure £3,750 Donated and loaned kilts from District Band £2,750 Funding Requested from Kinross Common Good Fund £1,000 5.8 Kinross Youth Pipes and Drums have not received any grant funding from the Kinross Common Good Fund for the previous three years. Page 8 of 20
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Consideration 5.9 Committee is asked to consider the request in the report and determine the level of any grant to be awarded. 6. CONCLUSION 6.1 The Committee is asked to consider the application and agree any financial assistance to be awarded. Authors Name Designation Contact Details Sarah Kimmet David Stoke Community Empowerment Officer Service Manager Communities 01738 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Elaine Ritchie Strategic Lead Housing and Communities 19 July 2024 APPENDICES None Page 9 of 20
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s priorities of tackling poverty and supporting and promoting physical and mental wellbeing. 2. Resource Implications Financial 2.1 The Strategic Lead, Finance and Business Support has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2024/25 Financial Assistance budget. Workforce 2.2 Not applicable. Page 10 of 20
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Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. 4. Consultation Internal 4.1 The Strategic Leads for Finance and Business Support, Legal and Governance and Housing and Communities have been consulted. External 4.2 Not applicable. Page 11 of 20
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5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 2.1 None. Page 12 of 20
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KINROSS COMMON GOOD FUND COMMITTEE 26 AUGUST 2024 2024/25 FINANCIAL STATEMENT Report by Strategic Lead – Finance and Business Support (Report No. 24/224) 1. PURPOSE OF REPORT This report provides details of the income and expenditure to 30 June 2024 and the projected outturn for financial year 2024/25 for the Kinross Common Good Fund. 2. RECOMMENDATIONS The Committee is requested to: (i) Note the projected income and expenditure to the 31 March 2025 for the Kinross Common Good Fund, as set out in Appendix 1 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 This report provides an update on the projected outturn for financial year 2024/25. 4. PROPOSALS Financial Statement 2024/25 4.1 As detailed in Appendix 1, there is a projected surplus of £500 for financial year 2024/25, and the estimated Fund balance at 31 March 2025 is £167,312. 4.2 There is one application for financial assistance to be considered at this meeting, and this has been included in the projected expenditure. 4.3 The projected surplus has changed from the previously reported deficit of £3,728, a movement of £4,228. The movement is due to the Committee approving financial assistance within the level of income anticipated to be received for the year. Author(s) Name Designation Contact Details Fiona Lambie Accountant CHXFinance@pkc.gov.uk 6 Page 13 of 20
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Approved Name Designation Date Scott Walker Chief Financial Officer 05.08.2024 Clare Mailer Director Strategy, People & Resources 05.08.2024 Page 14 of 20
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: Tackling poverty Tackling climate change and supporting sustainable places Growing a sustainable and inclusive local economy Enabling our children and young people to achieve their full potential Protecting and caring for our most vulnerable people Supporting and promoting physical and mental wellbeing Placing communities at the heart of how we work 1.1 This report relates to all objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 15 of 20
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3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6. The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Director Strategy, People and Resources has been consulted in the preparation of this report. 2. BACKGROUND PAPERS 2.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. Page 16 of 20
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3. APPENDICES Appendix 1 – Kinross Common Good Fund Financial Statement for period to 30 June 2024 for Financial Year 2024/25. Page 17 of 20
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Appendix 1 KINROSS COMMON GOOD FUND FINANCIAL STATEMENT FOR PERIOD TO 30 JUNE 2024 FOR FINANCIAL YEAR 2024/25 Committed Projected Actual to & Under Outturn to 30-Jun-24 Consideration 31-Mar-25 £ £ £ EXPENDITURE OTHER SUPPLIES & SERVICES Financial Assistance 0 7,000 7,000 Total Expenditure 0 7,000 7,000 INCOME Interest earned 0 0 7,500 Total Income 0 0 7,500 Surplus / (Deficit) for Year 0 (7,000) 500 Revenue Balance at 1 April 2024 166,812 166,812 Surplus for the Year 0 500 Projected Fund Balance at 31 March 2025 166,812 167,312 Financial Assistance Actual Amount (£) Meeting -£ Committed Amount (£) Meeting Glenfarg Community Transport Group 3,000.00£ 29/04/2024 Broke Not Broken 3,000.00£ 29/04/2024 £ 6,000.00 Under Consideration Amount (£) Meeting Kinross Youth Pipes and Drums £ 1,000.00 26/08/2024 £ 1,000.00 Total 7,000.00£ 6 Page 19 of 20
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