Agenda Document Pack - Finance and Resources Committee - 31/01/2024
Perth and Kinross Council · 31 January 2024
Back to Finance and Resources Committee — 31 January 2024 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 24/01/2024 A hybrid meeting of the Finance and Resources Committee will be held in the Council Chamber on Wednesday, 31 January 2024 at 13:00. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Councillor Stewart Donaldson (Convener) Councillor Grant Laing (Vice-Convener) Bailie Chris Ahern Bailie Alasdair Bailey Councillor Peter Barrett Councillor Andy Chan Councillor Dave Cuthbert Councillor Eric Drysdale Councillor John Duff Councillor David Illingworth Provost Xander McDade Councillor Tom McEwan Depute Provost Andrew Parrott Councillor John Rebbeck Councillor Caroline Shiers Councillor Colin Stewart Page 1 of 146
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Finance and Resources Committee Wednesday, 31 January 2024 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES/SUBSTITUTES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF THE FINANCE AND RESOURCES COMMITTEE OF 22 NOVEMBER 2023 FOR APPROVAL (copy herewith) 5 - 8 4 OUTSTANDING BUSINESS STATEMENT (copy herewith 24/38) 9 - 10 5 PROCUREMENT UPDATE Report by Strategic Lead - Legal and Governance (copy herewith 24/39) 11 - 70 6 REVENUE BUDGET 2023/24 - UPDATE NO. 3 Report by Strategic Lead - Finance and Business Support (copy herewith 24/40) 71 - 104 7 COMPOSITE CAPITAL BUDGET 2023-28 & HOUSING INVESTMENT PROGRAMME 2023-28 - MONITORING REPORT NO. 3 Report by Head of Finance (copy herewith 24/41) 105 - 130 8 FLEXIBLE WORKING FRAMEWORK Report by Corporate Human Resources Manager (copy herewith 24/42) 131 - 146 Page 3 of 146
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FINANCE AND RESOURCES COMMITTEE Minute of hybrid meeting of the Finance and Resources Committee held in the Council Chamber, 2 Hight Street, Perth on Wednesday 22 November 2023 at 3.00pm. Present: Councillors S Donaldson and G Laing, Bailie C Ahern and Bailie A Bailey, Provost X McDade, Depute Provost Parrott, and Councillors K Allan (substituting for Councillor J Duff), P Barrett, A Chan, D Cuthbert, E Drysdale, D Illingworth, T McEwen, J Rebbeck, C Shiers, Councillor C Stewart. In Attendance: T Glen, Chief Executive; K Donalson, Chief Operating Officer; C Mailer, Director (Strategy, People and Resources); B Renton, Executive Director (Communities); S Devlin, Executive Director (Education and Children’s Services); M Butterworth, C France, F Crofts, E Ritchie, C Guild, S Coyle and J Ferguson (Communities); G Boland and C Palmer (Education and Children’s Services); L Simpson, S MacKenzie, S Walker, P Johnstone, S Crawford, K Fraser, G Stewart, L Stewart, N Sutherland, V Robertson, K Molley, A Brown and M Pasternak (all Corporate and Democratic Services). Apology: Councillor J Duff Councillor S Donaldson, Convener, Presiding. 1. WELCOME AND APOLOGIES The Convener welcomed all those present to the meeting and an apology was noted above. 2. DECLARATIONS OF INTEREST There were no declarations made in terms of the Councillors’ Code of Conduct. 3. MINUTE OF PREVIOUS MEETING The minute of meeting of the Finance and Resources Committee of 13 September 2023 was submitted and approved as a correct record. 4. OUTSTANDING BUSINESS STATEMENT Resolved: The status of action in the Outstanding Business Statement (23/314) be noted and completed actions removed accordingly. THE VICE-CONVENER LED ON THE FOLLOWING ITEM. 5. REVENUE BUDGET 2023/24 – UPDATE NO. 2 There was submitted a report by Strategic Lead – Finance & Business Support (23/315) providing an update on progress with the 2023/24 General Fund Revenue Budget based upon the August 2023 ledger, updated for any subsequent 3 Page 5 of 146
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known material movements; and the projected financial position of the Housing Revenue Account. Resolved: (i) The contents of the Report 23/315, be noted. (ii) It be approved to implement the Real Living Wage from 1 December 2023, at an estimated cost of approximately £2,000. (iii) The projected outturn for General Fund Services set out in Section 5 and Appendix 1 and 2 of Report 23/315, be noted. (iv) The projected outturn for Corporate Budgets set out in Section 6 of Report 23/315, be noted. (v) The funding update provided in Section 7 of Report 23/315, be noted. (vi) The projected outturn for the Housing Revenue Account, which is summarised in Section 8 and Appendix 4 of Report 23/315, be noted. (vii) The adjustments to the 2023/24 Management Revenue Budget detailed in Sections 8, 9, 10 & 11 and Appendices 1, 2, 4, 5, 6 and 7 of Report 23/315, be approved. (viii) The financial risks set out in Section 12 and Appendix 8 of Report 23/315, be noted. (ix) It be approved to reallocate £175,000 of funding from the Budget to help communities prepare for future weather events. THE CONVENER LED ON THE FOLLOWING ITEMS. 6. COMPOSITE CAPITAL BUDGET 2023/28 & HOUSING INVESTMENT PROGRAMME 2023/28 – MONITORING REPORT NUMBER No.2 There was submitted a report by Head of Finance (23/316) (1) providing a summary position to date for the 5-year Composite Capital Budget and the 5-year Housing Investment Programme for 2023/24 to 2027/28 and; (2) seeking approval for adjustments to the programmes. Resolved: (i) The contents of Report 23/316, be noted. (ii) The proposed adjustments to the five-year Composite Capital Budget 2023/24 to 2027/28 set out in Sections 5 and 6 of Report 23/316 and summarised in Appendices I and II of Report 23/316, be approved. (iii) The proposed adjustments to the Housing Investment Programme Budget 2023/24 to 2027/28 set out in Section 7 of Report 23/316 and summarised in Appendix III of Report 23/316, be approved. 7. TREASURY ACTIVITY AND COMPLIANCE REPORT 2023/24 QUARTER 1 There was submitted a report by Head of Finance (23/317) updating the Committee on Treasury Activity for the quarter ending 30 September 2023 and to report on compliance with the Council’s Treasury Management Policy Statement (TMPS); Investment Strategy and Prudential Indicators. Resolved: (i) The contents of Report 23/317, be noted. (ii) The revised limits for depositing funds with Money Market Funds, as detailed in Section 6 of Report 23/317, be approved. Page 6 of 146
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(iii) It be agreed for the Treasury Activity and Compliance updates to be reported to the Finance and Resources Committee every six months instead of quarterly. 8. PROCUREMNET UPDATE Resolved: Due to the delayed start time of the meeting, the Committee agreed for the Procurement Update Report to be postponed to the Finance and Resources Committee on 31 January 2024. 9. FAIR WORK STATEMENT There was submitted a report by Corporate Human Resources Manager (23/319) providing an update on the Scottish Government requirements relating to Fair Work First Criteria, their use in public sector grants, contracts and other funding and the content of the required public statement. Resolved: (i) It be approved to use the Modern Apprentice Scheme Earmarked Reserve in 2024/25 to support the implementation of the payment of the Real Living Wage to Apprentices and Trainees with effect from 1 April 2024. (ii) The position on flexible working provision, as required by the Fair Work First criteria, be noted. (iii) Discussions to continue with Trade Unions to finalise the attached draft statement evidencing how Perth & Kinross Council currently meets and continues to develop the Fair Work First Criteria. 10. LEADERSHIP REVIEW UPDATE – HEALTH & SOCIAL CARE PARTNERSHIP – SENIOR LEADERSHIP STRUCTURE There was submitted a report by Chief Officer/Director – Integrated Health and Care (23/320) providing a further update on the Leadership Review which was reported to Finance and Resources Committee on 20 June 2023 (Report 23/195), specifically relating to the review of strategic leadership roles in the Health and Social Care Partnership led by the Chief Officer/Director – Integrated Health and Care. Resolved: (i) The contents of Report 23/320, be noted. (ii) The implementation of the senior leadership structure for the Health & Social Care Partnership, acknowledging that these new integrated roles are subject to joint arrangements, be approved. Page 7 of 146
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FINANCE AND RESOURCES COMMITTEE OUTSTANDING BUSINESS STATEMENT (OBS) (Report No. 24/38) Please note that this statement sets out outstanding decisions of this committee along with an update and estimated completion date. Actions which are overdue are shaded for ease of reference. Where an update reflects that an action is complete then the Committee’s agreement will be sought to its removal from the OBS. No Minute Reference Subject Title Outstanding Action Update Lead Officer /Service Action due Action Expected 18. 22 November 2023 Item 5 Revenue Budget 2023/24 – Update No.2 Provide information to Members on how funding from the Scottish Government has been recycled across the Local Government funding block. Email response was issued to members. COMPLETED Scott Walker 31 January 2024 31 January 2024 19. 22 November 2023 Item 5 Revenue Budget 2023/24 – Update No. 2 Provide data to Members on the increased fuel related costs on Tayside Contracts in delivering school meals. Elected Member Briefing Note was issued. COMPLETED Greg Boland 31 January 2024 31 January 2024 20. 22 November 2023 Item 5 Revenue Budget 2023/24 – Update No. 2 In the Housing Revenue Account 2023/24, it states a £344,000 shortfall to the HRA due to the reduced number of newbuilds. Provide data to members on the number of houses. Email response was issued to members. COMPLETED Steven Coyle 31 January 2024 31 January 2024 4 Page 9 of 146
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No Minute Reference Subject Title Outstanding Action Update Lead Officer /Service Action due Action Expected 21. 22 November 2023 Revenue Budget 2023/24 – Update No. 2 To increase scrutiny and assurance, representatives from Tayside Contracts be invited to future meetings of Perth and Kinross Council’s Scrutiny and Performance Committee. An Elected Member Briefing Session on the structure of Tayside Contracts/Minute of Agreement will be arranged for members in due course. Representatives will be invited to a future meeting of the Scrutiny and Performance Committee. NOT COMPLETED Legal and Governance TBC TBC Page 10 of 146
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PERTH & KINROSS COUNCIL FINANCE & RESOURCES COMMITTEE – 31 JANUARY 2024 PROCUREMENT UPDATE Report by Strategic Lead - Legal and Governance (Report No. 24/39) 1. PURPOSE This report provides an update on the Council’s procurement activity, setting out an Annual Procurement Report for financial year 2022/23 and the planned procurement activity for future years. 2. RECOMMENDATION 2.1 It is recommended: The Finance and Resources Committee is requested to: • Approve for publication the Procurement Annual Report 2022/23; • Note the record of tenders accepted during 2022/23 under the Councils scheme of delegation; • Note the planned procurement activity as far as known for future years; and • Note monies provided to third parties under the Code of Guidance for Following the Public Pound during 2022/23. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: Section 4: Background Section 5: Proposal Section 6: Conclusion Appendix 1: Procurement Annual Report 2022/23 4. BACKGROUND 4.1 This report records the procurement activity carried out by the Council during 2022/23. The appended report gives more detail on the procurement contribution to achieving the aims and objectives of the Council. 4.2 Annual reporting on procurement activity became a statutory duty following the implementation of the Procurement Reform (Scotland) Act 2014 (the Act) and the Council is required to provide both a retrospective Annual Report, as well as setting out its procurement activity going forward. 5 Page 11 of 146
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4.3 This report has been prepared in line with guidance issued by the Scottish Government. The statutory duties set out by the Act are explicit and include a requirement to provide information on all regulated procurement exercises. The Government guidance provides a template to ensure all reporting public bodies in Scotland provide broadly comparable data. 4.4 The Act requires that notification of publication of our Annual Report be made to the Scottish Ministers. 4.5 Subject to approval by this committee, the Annual Report will be published on the Council’s website to meet the Scottish Government reporting requirements. 5. PROPOSAL 5.1 This reporting requirement is set out in: ▪ the Council’s Scheme of Administration; ▪ the Council’s Contract Rules; and ▪ the Code of Guidance for FPP which establish the requirement for Executive Directors to report on the how the Council attends to its tenders and the monies it provides to third parties annually. 5.2 The publication of this type of information enhances transparency in our purchasing activities and helps us to promote the opportunities for working with Perth and Kinross Council. 5.3 The report includes analysis of the numbers and sizes of businesses located in the Perth and Kinross area who have registered an interest in the provision of goods and services, or conclusion of works on behalf of the public sector in general. 5.4 The final Procurement Update (2023/24) on the current strategy will be submitted to Finance and Resources Committee in June 2024, along with a new five year strategy. The strategy will be aligned with the new Corporate Plan objectives and will be revised annually. 5.5 Strategic procurement and commissioning is one of the Council’s transformation projects. As a result of this, the new strategy has been delayed allowing initial workstreams to be identified. During 2023/24 there will be transitional work undertaken between the current and new strategies. 6. CONCLUSION 6.1 The Annual Report presented provides an overview of the procurement work undertaken on behalf of the Council in 2022/23. 6.2 The Contract Delivery Plan presented provides information on anticipated planned procurement activity as far as known for future years. Page 12 of 146
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7. APPENDICES Appendix 1 – Procurement Annual Report 2022/23 inc, Tenders Accepted 2022/23, Contract Delivery Plan 2023/24, and Following the Public Pound Report 2022/23. Authors Name Designation Contact Details Lynzi Stewart Vanessa Robertson Procurement Team Leader contracts@pkc.gov.uk Approved Name Designation Date Karen Donaldson Chief Operating Officer November 2023 Page 13 of 146
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Perth and Kinross Council 2 High Street Perth PH1 5PH contracts@pkc.gov.uk Procurement Annual Report 2022-23 Appendix 1 5 Page 15 of 146
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Perth and Kinross Council 2 Contents 1. Introduction ...................................................................................................................................................... 4 2. Vision for procurement .................................................................................................................................... 4 3. Context ............................................................................................................................................................. 4 4. Information on Contracts ................................................................................................................................. 5 5. Highlights .......................................................................................................................................................... 7 6. Delivering Best Value ........................................................................................................................................ 9 7. Reporting, Review and Benchmarking Performance ...................................................................................... 13 8. Strategy Ownership and Contact details ........................................................................................................ 13 Appendix A - Key Statistics 2022-23 ................................................................................................................... 14 Appendix B – Tenders Accepted & Following the Public Pound Report ............................................................ 15 Appendix C – Perth and Kinross Council Contract Delivery Plan 2023/24 ......................................................... 43 Page 16 of 146
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Perth and Kinross Council 3 The Council agreed a two year Procurement Strategy in November 2021. This report records the procurement activity for under that strategy for financial year April 2022 to March 2023. The report focusses on the variety of ways in which this activity has supported the delivery of the Council’s strategic outcomes. The report also provides assurance that the Council’s working practices are meeting the legislative and regulatory requirements under the Procurement Reform (Scotland) Act 2014 and associated regulations. Council spend with third parties during 2022/23 was c£324 million. This relates to the procurement of goods, works and services, services commissioned via arm’s length organisations (ALEOs) and Tayside Contracts. The figure also includes monies allocated to support Capital investment decisions taken by the Council. The chart below shows the total spend over the last four years. This illustrates a year on year increase in respect of spend, with the exception of the period 2020/21, which was directly attributable to the COVID-19 pandemic. 248,017,710 235,251,572 269,889,396 323,744,249 2019-20 2020-21 2021-22 2022-23 Total £ Spend Page 17 of 146
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Perth and Kinross Council 4 1. Introduction Given the financial challenges facing local government and the wider public sector there is a greater focus and need for procurement activity to deliver efficiencies and support new models of service delivery. Our approved Procurement strategy recognises that effective, planned procurement is key to achieving the strategic objectives as set out in the Community and Corporate Plans for Perth and Kinross and to delivering best value. During 2022/23 we have continued to focus on how our procurement activity supports the delivery of agreed strategic outcomes set out below and how we can secure additional social value from the way in which we work with our supply chain. • Giving every child the best start in life • Supporting people to lead independent, healthy and active lives • Developing educated, responsible and informed citizens • Creating a safe and sustainable place for future generations • Promoting a prosperous, inclusive and sustainable economy 2. Vision for procurement “To achieve commercial excellence in our procurement activities and ensure that we deliver Best Value services to the communities of Perth and Kinross and do so in an effective, efficient, ethical and sustainable way that delivers local economic, environmental and social benefits.’’ 3. Context Our approach to procurement is shaped by the complexity of our business and the landscape in which local government operates which provide the drivers for change that have informed our strategy. The Scottish Model of Procurement, shown below, sets high level objectives for all public bodies to consider when working with supply markets and this is also reflected in our strategic approach. o For each procurement exercise, a full assessment of the ways in which the desired contract will meet our objectives is undertaken and built into the specification issued to prospective bidders. o Consideration is given to engagement with those affected by the procurement exercise – this includes, as appropriate, the communities in which the contract will Page 18 of 146
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Perth and Kinross Council 5 be delivered, the potential local supply base, and Council staff affected by the contract. o Options for how the contract might be delivered is also considered, with a review of potential provider solutions including, arm’s length organisations, supported businesses, not-for-profit organisations and smaller businesses, including start-ups. 4. Information on Contracts Transparency and good governance are key to effective public sector procurement. Perth & Kinross Council ensures visibility to the market of opportunities to bid for public sector contracts by using the national advertising portal Public Contracts Scotland. For the reporting period all Council contract opportunities with a contract value greater than £50,000 are advertised where there is no existing formal arrangement available. Those contract opportunities with a value lower are issued using a “Quick Quote” process through the same portal. The legal and internal governance requirements for our procurement activity are set out in legislation and within our Contract Rules and these vary according to the value of the contract. • Those above a Regulatory defined threshold must be tendered following the Public Contracts (Scotland) Regulations 2015. • Contracts between £50,000 and the Regulatory threshold must follow the procurement approach as set out in Procurement (Scotland) Regulations 2016. • For contracts valued between £5,000 and £50,000 we will invite quotations from a minimum of 3 bidders as set out in the Council’s Contract Rules. Contracting Activity for the period Each financial year, we publish a Contract Delivery plan derived from the budget planning process. This plan sets out, in broad terms, the intended procurement work over the reporting period, and includes some longer-term projects. In 2022/23, the Council spent c £324 million with external parties. The 2022/23 Contract Delivery Plan published in November 2022, included an anticipated 173 distinct pieces of procurement work and 203 were concluded during the reporting period. A number were in progress at the end of the financial year and the remainder are anticipated to be concluded in 2023/24. It is also worth noting that some budget commitments listed in the Contract Delivery Plan relate to contracts that can be concluded through use of existing commercial agreements – removing the requirement for the Council Page 19 of 146
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Perth and Kinross Council 6 to carry out a full procurement exercise. One such example is Replacement Windows and Doors where a call-off was issued via an existing framework. An overview of contracts awarded in 2022/23 is attached in Appendix B. Local Supplier Support In addition to our transparent approach to the publication of contract opportunities, the Council works to support and upskill local businesses to try to ensure they have the necessary skills and understanding of how best to access and be successful in public procurement exercises. The Council is an active participant in the Supplier Development Programme and hosts regular supplier support events throughout the year including a number in the local area: Meet the Buyer events – PKC support National and Local events, attracting exhibitors from across the Tayside public sector, as well as large contractors working in the Tayside area. The events are typically attended by local SMEs and Supported businesses, generating very positive feedback, along with spin-off one to one training sessions being provided to individual delegates to assist them in bidding for future public sector opportunities. The 2023 Tayside Meet the Buyer event took place in March and was attended by 268 Suppliers. Of the suppliers registered on Public Contracts Scotland (the Scottish national contracts portal), 891 are registered as being located in Perth and Kinross, an increase from the comparative figure of 826 in 2021/22. The Council has a policy of encouraging local businesses to bid for public sector work where possible – in the reporting period >£76m (23.5%) of Council spend was recorded as being with local suppliers. This is an increase of circa £10m from 2021/22. The table below shows the total local supplier spend over the last four years. Financial Year Value (£) % of total spend 2022/23 76,060,652 23.5 2021/22 66,927,315 25.6 2020/21 59,070,267 22.8 2019/20 59,798,680 21.9 Page 20 of 146
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Perth and Kinross Council 7 Of the suppliers registered on the portal from Perth and Kinross, 94% are defined as small and medium-sized enterprises (SMEs). The range, in terms of employee numbers, of the Perth and Kinross based businesses registered on the portal is set out in the table below. Size of businesses in Perth and Kinross registered on PCS Large (over 250 employees) 52 Medium (50-249 employees) 77 Small (10-49 employees) 183 Micro (1-9 employees) 579 Total 891 Contracts Register To improve the transparency around contracts held by the Council, we also publish a Contracts Register. A searchable format of the Register can be viewed via Public Contracts Scotland website. The search functions on Public Contracts Scotland can be used as a data source for exploring the contracting plans of a wide range of public bodies, including Perth & Kinross Council. It is possible to search for specific contracts or themes and the data can also be downloaded as an Excel spreadsheet or a .csv file. 5. Highlights The Council’s Procurement Strategy and policies apply to all the Council’s external expenditure on goods, services and works. The purpose of each procurement exercise carried out by the Council should be to deliver outcomes that support one or more of the Council’s Corporate Plan objectives. The ways in which some of our recently awarded contracts have contributed to our objectives are described below. Giving every child the best start in life In the reporting period the procurement team supported the tendering of a contract for Independent Advocacy Services for Children and Young People, which provides support to children involved with Social Work services to ensure their voice is heard and their views are taken into account in their care planning. Page 21 of 146
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Perth and Kinross Council 8 Educated, responsible and informed citizens The Council’s procurement work supports this corporate objective in a variety of ways: It supports our Education and Children’s Service to purchase the goods materials and services needed to operate educational establishments effectively. During this financial year, work continued in support of Scottish Government 1140 hours Early Learning and Childcare initiative, PKC currently has contracts in place with 46 partner providers. In 2022/23 the procurement team delivered 297 hours of training to 162 employees; and received 58 hours of training. Prosperous, sustainable and inclusive economy Contracts and procurement work by their nature should contribute to the economic health and socio-economic development of our localities. Throughout the period 2022/23 the procurement team has supported the development and tendering of contracts to deliver key infrastructure developments such as: • Cross Tay Link Road Project The CTLR is the biggest infrastructure project ever undertaken by Perth & Kinross Council. It will involve the construction of a new 3-span bridge over the River Tay and a six kilometre stretch of new carriageway linking the A9 and the A93 to Blairgowrie and the A94, just north of Scone. It also includes the construction of two kilometres of realigned dual carriageway on the A9 just north of the Inveralmond Roundabout. The delivery of the CTLR is integral to the Council’s development planning and transport strategies; allowing land-locked areas to be freed up for housing and employment development as well as improving the local transport network and traffic flow and reducing journey times. From an active travel perspective, it will enhance pedestrian and cycle safety and increase network capacity. It will also significantly reduce traffic congestion and related pollution in Perth city centre. PKC worked extensively with the Contractor throughout the Early Contractor Involvement phase to develop a detailed design programme. This phase also involved commencement of site clearance works, including environmental and ecological seasonal works. Page 22 of 146
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Perth and Kinross Council 9 • Perth People Plan and Perth Transport Futures The Procurement Team are supporting the delivery of the broad range of Council Capital projects and programmes to ensure that we have the infrastructure in place to better serve the people of Perth and Kinross. The team has also supported the development and delivery of contracts which are designed to improve how people experience their local environment. Examples include: • Primrose Playpark Upgrade • Provision of Mobile Toilets to Beauty Spots • Provision of Air Quality Monitoring Independent, healthy and active lives Health and Social Care – the procurement team support the procurement of a range of social care and support services from the private and third sector to ensure that people can live safely and independently in their own homes for as long as possible. Several contracts for the delivery of Social Care services for vulnerable individuals were awarded and implemented during 2022/23. Safe and sustainable place for future generations Housing – the team have supported Housing Services with their procurement and contracting activity to make improvements to their housing stock in line with the Strategic Housing Investment Plan. Examples of contracts include Housing Term Maintenance, Environmental Improvements and Ceiling Replacements. These improvements are designed to support Council tenants to reduce their energy consumption and, in turn, reduce costs in line with Council’s priority objective to help tackle poverty across the area. 6. Delivering Best Value Savings During the reporting period we continued to see significant price increases across all categories. The utilisation of collaborative arrangements with Scottish Procurement, Scotland Excel and other contracting authorities mitigated against some of this. Page 23 of 146
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Perth and Kinross Council 10 The estimated savings reported by Scotland Excel for framework agreements used by Perth & Kinross Council for 2022/23 was circa £200,000. Rebates from spend with Scotland Excel framework suppliers and the use of Scottish Procurement Alliance (SPA) frameworks were accumulated to the value of circa £28,000. The use of collaborative arrangements also delivers significant non-cashable benefits in terms of time and staff resources from the Council not having to carry out their own tendering activity for these requirements. Community Benefits in Procurement Community Benefit clauses contribute to the delivery of the sustainable procurement objectives as set out in our Procurement Strategy. The Council has committed to work with local communities and businesses to create a positive social impact from its contracted spend. As part of its Sustainable Procurement Policy, the Council asks suppliers to work in partnership to support local communities in a real and sustainable way. During this reporting period, 42 community benefits have been delivered. Some examples are: Contract Community Benefit Delivered Riverside Primary School Moncrieff Community Centre was the beneficiary of the Helping Hands project. A new kitchen was installed along with and kitchen appliances (dishwasher oven, hob and microwave). The main hall, kitchen, small hall and entrance were fully painted and new LED lights fitted to kitchen, main hall, small hall and entrance. Planned Preventative & Reactive Maintenance to Public Buildings £250 donation to Perth Foodbank. Presentation to raise awareness in electrical engineering and to promote careers in the profession delivered to Kinross High School. Materials donated for the class to create a circuit board. New apprenticeship placement created. Employment commenced 30th May 2022. Work experience placements for three pupils from Perth Grammar School, Perth Academy and Kinross High School. Donation of hoodies to Blairgowrie, Rattray and District Pipe Band. Page 24 of 146
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Perth and Kinross Council 11 Cross Tay Link Road, Perth (Early Contractor Involvement, detailed design and construction) Donation of defibrillator to Luncarty/Regorton/Moneydie community area. Andy's Mans Cub visited the CTLR sites. Three sessions were delivered over two days and involved around 80 staff. This has resulted in a fund raiser for the charity. Path clearance works at Aberfeldy and Redgorton. 100 tonnes of stone donated at the request of the Killiecrankie, Fincastle and Tummel Community Council. Used to create 43 parking spaces across 30 locations on Foss Road, and to improve the access road to the Loch Tummel Sailing Club. Worked with pupils from Blairgowrie High School on ICE Bridge Building – see how they got on in this video. Donation of materials to PKAVS Mental Health and Wellbeing Hub To see more Community Benefits already delivered in Perth and Kinross visit the map of community benefits delivered on the PKC website. We have also continued to engage and share our Community Benefits Wish List approach across the wider public sector, including Falkirk Council, Highland Council, Scotland Excel, North Ayrshire Council, Public Health Scotland, Dumfries & Galloway Council and Scottish Borders Council. Fair Working Practices The Council is proud to be an accredited Living Wage employer since April 2016. As part of this accreditation, we made the commitment to develop our understanding of Fair Work practices, including payment of the Living Wage in our supply chain. We include questions on the approach to Fair Work when engaging with prospective suppliers for services. Where new contracts are formed, bidders are required to provide information on their approach to Fair Work and the payment of the Living Wage. To ensure the highest standards of service quality in our contracts, we expect suppliers to commit to progressing towards adopting the seven Fair Work First criterion implemented by the Scottish Government in 2021. These are reflected in our contract strategies and tender documents for all regulated procurements. Page 25 of 146
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Perth and Kinross Council 12 Electronic Tools and Process Efficiency There is a national requirement to undertake all procurement communications with suppliers digitally. This reduces the cost of doing business for suppliers as well as for the Council, it also helps shorten payment windows and improve efficiency in managing performance. All competitive activities use the national portal Public Contracts Scotland with the intention that potential suppliers are able to identify contracting opportunities in a single location. The use of electronic systems and digital tools to support and manage the procurement work is a source of further efficiency. Tenders are issued through an electronic platform (PCS- Tender) and all of the tenders issued are managed electronically. We offer e-invoicing and procurement card payment options to suppliers who wish to adopt these methods. Collaborative Contracts During this reporting period, in addition to directly procured contracts issued on behalf of the Council, we also made use of a range of contractual agreements awarded in collaboration with other bodies. The Council continues to make significant use of collaborative contracts which are broadly split into the following three categories: • those delivered for the whole of the public sector by Scottish Government, Hubco, Westminster (Crown Commercial Services), and other public sector bodies (Scottish Procurement Alliance, SCAPE) • those delivered for the Scottish local authority sector by Scotland Excel • those delivered primarily for the three Tayside Councils through the Tayside Procurement Consortium. TPC ceased to be resourced from June 2022. This has resulted in a reduction of Tayside wide collaborative contracts year on year, with five awarded in 2022/23. It has also meant that we are unable to report on our spend channelled through these contracts due to no management information being collated. The Council does not have systems to allow us to analyse spend by contract. Other collaborative spend includes: Scottish Government £11,166,844 Scotland Excel £12,057,676 Hubco £35,122,230 Scottish Procurement Alliance £6,050,653 Procurement For Housing £796,450 Value from these collaborative arrangements is promoted through access to the enhanced buying power of working together with other Councils, either locally or nationally. Robust benchmarking of prices and costs is undertaken using data on market rates, comparable projects and internal information on performance. Page 26 of 146
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Perth and Kinross Council 13 7. Reporting, Review and Benchmarking Performance Reporting Ensuring that procurement performance is reported regularly to an appropriate committee was highlighted as an essential requirement in the Accounts Commission Report on Procurement in Councils. The preparation of this Annual Report together with the reporting of procurement activity through service and financial monitoring reports is intended to meet this requirement. Review & Benchmarking In alternate years, an independent review of the procurement capability takes place. The Council’s procurement functions are benchmarked against an assessment tool - the Procurement Capability and Improvement Programme (PCIP). The assessment requires the submission of defined range of data and documentation as well as an on-site visit by the assessors. The PCIP focuses on the policies and procedures driving procurement performance and more importantly, the results they deliver. The PCIP focusses on four main elements: • Leadership and Governance • Development and Tender • Contract Management • Purchasing Processes There has been no PCIP assessment since 2018 due to the COVID pandemic. During the reporting period, the Procurement Team have experienced significant resource pressures. Accordingly, officers have had to prioritise ensuring legal compliance and risk management to the detriment of desired improvement activity. This is a recognised issue and measures are in hand both to provide additional internal support to the Corporate Procurement Team and to facilitate the delivery of the Strategic Commissioning and Procurement Consolidation Review. 8. Strategy Ownership and Contact details The Council’s Corporate Procurement Team is part of the Council’s Legal & Governance Division in Corporate & Democratic Services, and reports to the Head of Legal & Governance. . Contact details Perth & Kinross Council 2 High Street Perth PH1 5PH contracts@pkc.gov.uk Page 27 of 146
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Appendix A - Key Statistics 2022-23 Page 28 of 146
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Appendix B – Tenders Accepted & Following the Public Pound Report TENDERS ACCEPTED 1 April 2022 to 31 March 2023 The Council Scheme of Administration sets out the arrangement for the management of the procurement function. The information provided below sets out for the committee all the tenders accepted on behalf on the Council during the financial year 2022/23. Contact information is given in each section of this report; queries in respect of specific tendering activities should be raised with the named officers directly. Please note where a contract value is a negative value, this is an income generating contract and there is no cost to PKC in the delivery of this contract. Page 29 of 146
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Perth and Kinross Council 16 Tenders Accepted by Council Services (To 31 March 2023) Corporate and Democratic Services Tenders for goods, supplies and services or works where the higher value regulated procurement threshold (The Public Contracts (Scotland) Regulations 2015) has been applied Title Value (£) Start End Incl. Extension Planned Preventative and Reactive Maintenance of Manually Operated and Electrical Roller Shutter Doors withing Public Buildings 322,000 18/07/2022 18/07/2025 18/07/2029 Mechanical and Electrical Projects to Public Buildings 2022 14,000,00 0 27/01/2023 27/01/2026 27/01/2030 Minor Construction Projects as Multi Trade (Main) Contractors to Various Public Buildings 4,000,000 13/01/2023 13/01/2026 13/01/2027 Tenders above £50k and below the higher value regulated procurement threshold, where the Procurement Reform (Scotland) Act 2014 has been applied Title Value (£) Start End Incl. Extension Modernisation of Lift Installations 246,995 28/03/2023 10/10/2023 Three Competitive Quotes / Quick Quote Title Value (£) Start End Incl. Extension VAT Advice for PH20 5,625 01/08/2022 31/07/2028 DCDA Contract for Perth & Kinross Council 59,413 01/09/2022 01/09/2026 Servicing and Maintenance of the Local exhaust ventilation and Fume cupboards 25,960 01/04/2023 01/04/2025 IoT Roadmap Development 15.000 27/06/2022 30/09/2022 Transparency Notices Title Value (£) Start End Incl. Extension webCAPTURE Revenue Forms and Processing 139,977 01/08/2022 01/08/2024 01/08/2026 Perth Grammar School Structural Remedial Works 125,205 19/09/2022 19/11/2022 Perth Academy Phase 3 1,363,858 13/06/2022 13/06/2023 Demolition of Former Travis Perkins Industrial Site, Perth 88,294 17/10/2022 31/03/2023 Service Desk Maintenance 134,278 01/04/2023 31/03/2026 31/03/2027 Maintenance of Gazetteer Management Solutions 10,228 01/04/2023 31/03/2024 Support & Licences for Call Recording Solution 4,911 01/04/2023 31/03/2024 Supply of Network Backup Solution 54,250 27/09/2022 24/03/2023 24/03/2025 AV Support for Council Chambers 11,135 14/02/2023 31/03/2024 Support & Maintenance for FME 4,680 01/04/2023 31/03/2026 Perth Grammar School 8nr Classroom Upgrades 213,028 13/06/2022 13/08/2022 Phishing Simulation and Security Awareness Training Solution 90,000 30/11/2022 30/11/2024 30/11/2025 Page 30 of 146
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Perth and Kinross Council 17 Provision of Performance and Risk Management Software 104,000 02/05/2022 02/05/2024 02/05/2026 BACS Software 13,700 27/05/2022 27/05/2024 27/05/2025 IoT Social Housing (Temperature & Relative Humidity and CO2) 250,000 12/12/2022 12/12/2023 12/12/2026 Website Content Management System 179,700 1/10/2022 30/09/2025 30/09/2027 Provision of SAN Support & Maintenance Services 115,200 31/03/2022 30/03/2026 Mobile Device Management Software 27,409 08/12/2022 07/12/2023 Supply of Guest Internet Connection 20,700 27/02/2023 27/02/2028 Out of Warranty Server Support 9,642 01/04/2022 31/03/2023 Provision of anti-virus solution licences 23,044 01/04/2023 31/03/2024 Secure Email Gateway (Clearswift) 34,742 07/11/2022 06/11/2023 Executive Research Services 77,400 25/11/2022 30/11/2024 Provision of PSN Connect Circuit 10,362 20/01/2023 19/01/2026 Wi-Fi Network Planning & Management Toolkit 2,775 02/03/2023 01/03/2024 Secure mail data transfer solution (Egress) 5,359 22/3/2023 21/03/2024 Out of Warranty Server Support 28,500 01/04/2023 31/03/2024 31/03/2027 Provision of Citrix Cloud Consultancy 9,920 07/11/2022 06/11/2023 Open Data Platform 10,800 01/10/2022 30/09/2023 Tenable IO Vulnerability Management Licence 8,411 22/02/2023 21/02/2026 Supply of 2 Servers 5,765 15/12/2022 22/12/2029 Supply of 3 Servers (AoVPN) 9,473 20/12/2022 16/01/2030 Supply of 2 Servers and storage (LAL) 23,671 13/01/2023 08/02/2030 Citrix Estate Licence Subscriptions (VA/VD) 14,363 06/04/2023 05/04/2024 Supply of Network Backup Cloud solution 167,772 25/03/2023 24/03/2024 24/03/2026 Health Checks for PSN Annual Accreditation 35,700 01/04/2022 31/03/2024 31/03/2025 Supply of Network Equipment compatible with PKC Estate 61,836 25/03/2022 26/03/2026 Supply of Network Equipment compatible with PKC Estate 361,926 01/06/2022 31/05/2023 Supply of Network Equipment compatible with PKC Estate 272,672 30/06/2022 30/06/2025 Supply of 8 servers 73,637 17/08/2022 14/09/2029 Renewal of Arcserve on-premise licences, support & maintenance 45,883 25/03/2023 24/03/2024 24/04/2026 Call Recording Quality Monitoring 7,344 01/12/2022 01/04/2024 Telephony Call Management System Support Services 4,122 12/04/2023 11/04/2024 Location Centre Subscription 22,500 01/11/2022 31/10/2023 Fraud Prevention Process 51,543 17/01/2023 16/01/2026 For further information contact: Lynn Law lynnlaw@pkc.gov.uk 01738 475550 Page 31 of 146
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Perth and Kinross Council 18 Education and Children's Services Tenders for goods, supplies and services or works where the higher value regulated procurement threshold (The Public Contracts (Scotland) Regulations 2015) has been applied Title Value (£) Start End Incl. Extension Crisis Support Services for children and young people within Perth and Kinross 250,000 13/12/2022 12/12/2023 Independent Advocacy Services for Children and Young People in Perth and Kinross. 300,000 02/08/2022 02/08/2024 02/08/2026 Tenders above £50k and below the higher value regulated procurement threshold, where the Procurement Reform (Scotland) Act 2014 has been applied Title Value (£) Start End Incl. Extension No tenders of this type were accepted by Education and Children’s Services during this period Three Competitive Quotes / Quick Quote Title Value (£) Start End Incl. Extension Maintenance of Mobile Combined Table Units with Fixed Stools within schools across Perth and Kinross 16,039 26/01/2023 25/01/2025 Whole Family Wellbeing Programme – Support for whole system transformation 41,500 13/03/2023 12/03/2024 Delivery of Communication and language through Outdoor Learning Training 5,850 07/08/2023 30/11/2023 Transparency Notices Title Value (£) Start End Incl. Extension Food Waste Bin Cleaning across Perth and Kinross 20,064 01/12/2022 30/11/2025 Removal Services at North Muirton Primary Schools and Balhousie Primary School 39,693 15/03/2023 30/06/2023 For further information contact: Andy Cook acook@pkc.gov.uk 01738 476330 Page 32 of 146
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Perth and Kinross Council 19 Health and Social Care Partnership Tenders for goods, supplies and services or works where the higher value regulated procurement threshold (The Public Contracts (Scotland) Regulations 2015) has been applied Title Value (£) Start End Incl. Extension No tenders of this type were accepted by Health and Social Care Partnership during this period Tenders above £50k and below the higher value regulated procurement threshold, where the Procurement Reform (Scotland) Act 2014 has been applied Title Value (£) Start End Incl. Extension No tenders of this type were accepted by Health and Social Care Partnership during this period Light Touch Regime Title Value (£) Start End Incl. Extension Social Care and Housing Support for adults with severe and enduring mental health and common co-morbidities 1,911,626 03/04/2023 03/04/2026 03/04/2028 Three Competitive Quotes / Quick Quote Title Value (£) Start End Incl. Extension No tenders of this type were accepted by Health and Social Care Partnership during this period Transparency Notices Title Value (£) Start End Incl. Extension Social Care System Support Services 250,000 25/11/2022 25/11/2024 Volunteer Management Solution 38,570 20/06/2022 19/06/2023 19/06/2024 Overnight Responder Service 10,872 01/10/2022 30/09/2025 Social Care Support 2,224,320 01/04/2023 31/03/2026 31/03/2028 Social Care Support 2,237,060 01/04/2023 31/03/2026 31/03/2028 Social Care Support 1,634,746 01/04/2023 31/03/2026 31/03/2028 For further information contact: Amanda McKinnie AMcKinnie@pkc.gov.uk 01738 476789 Page 33 of 146
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Perth and Kinross Council 20 Communities Tenders for goods, supplies and services or works where the higher value regulated procurement threshold (The Public Contracts (Scotland) Regulations 2015) has been applied Title Value (£) Start End Incl. Extension Tree and Woodland Maintenance 711,000 20/12/2022 19/12/2025 19/12/2027 Play Area Inspection and Maintenance 1,204,859 19/12/2022 19/12/2024 19/12/2026 Print, Distribution and Managed Service of Garden Waste Permits 192,400 05/12/2022 05/03/2025 05/03/2028 Cross Tay Link Road, Perth 11,169,000 16/09/2022 13/05/2025 Visitor & Residents Experience, Rural and Remote Locations - CivTech 6 - Challenge 8 650,000 25/02/2022 25/02/2024 25/05/2025 Housing Term Maintenance 2022 - 2025 1,378,988 02/05/2022 02/05/2025 02/05/2026 Supply & Installation of Vehicle Activated Signs in Perth & Kinross Council Area 193,850 22/02/2023 22/03/2024 Tenders above £50k and below the higher value regulated procurement threshold, where the Procurement Reform (Scotland) Act 2014 has been applied Title Value (£) Start End Incl. Extension Bishops Bridge A822-05 Phase 2 Strengthening Works 59,356 12/09/2022 12/11/2022 12/12/2022 Dalnacardoch Bridge C454-04 Repair Works 251,625 24/03/2023 24/08/2023 24/09/2023 Rumbling Bridge, Dunkeld U159-01 Repair Works 61,771 01/04/2022 01/06/2022 01/07/2022 Masonry Repair Pack 54,300 10/02/2023 10/04/2023 10/04/2024 A93/12 Blairgowrie Weir Scour Repairs 158,819 12/08/2022 16/10/2022 16/11/2022 A93/21 C05 Dalhenzean, C429/00 C05 Dunkeld Golf Course & C414/04 C05 Culteuchar Culvert 97,166 19/12/2022 19/04/2023 19/04/2024 Accelerator Programme 78,000 11/10/2022 08/06/2023 Environmental Improvements Contract Phase 2 #2 1,039,433 01/06/2022 01/06/2025 01/06/2026 Three Competitive Quotes / Quick Quote Title Value (£) Start End Incl. Extension Perth and Kinross Local Employability Partnership Employability Strategy 22,850 09/01/2023 31/03/2023 Static Hot/Cold Pressure Washers 10,353 02/12/2022 01/12/2023 Supply of Single Axle Towing Dolly 26,100 26/01/2023 26/01/2023 Workshop Vehicle Ramp 15,775 03/02/2023 04/02/2023 140L Food Waste Bin Housing 27,299 07/09/2022 08/09/2022 Litter Bin Housing and Fill Level Sensors 45,000 14/03/2023 15/03/2023 Campervan Waste Disposal Point, Broxden Park & Ride, Perth 56,143 08/03/2023 08/05/2023 Processing of Mixed Paper and Card (income) -13,000 23/06/2022 22/10/2022 Processing of Mixed Paper and Card (income) -4,000 24/10/2022 24/02/2023 Cycle Parking Hubs - Perth City Centre 13,195 22/02/2023 31/03/2023 Taxi / PH Contract DBG/004 22,660 06/06/2022 30/06/2023 Processing of Mixed Paper and Cardboard (income) -4,160 24/02/2023 24/06/2023 Moneydie Roger Culvert U43-01 C05 Repair Works 19,517 30/09/2022 14/11/2022 Page 34 of 146
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Perth and Kinross Council 21 Internal works to Orchard Place, Perth 14,707 25/04/2022 20/05/2022 Internal works to Norlands, Errol 12,444 25/04/2022 20/05/2022 Wallace Park Phase 3 55,584 14/11/2022 28/11/2022 Coupar Angus Town Centre Action Plan 11,088 28/10/2022 31/12/2022 Former Travis Perkins Site, Topographical & GPR Survey 2,790 01/04/2022 02/04/2022 Specialist support to assess and comment on planning applications in respect of biodiversity 13,900 23/01/2023 07/04/2023 Specialist support to carry out a Perth and Kinross Climate Change Risk and Opportunity ... 48,200 19/09/2022 31/03/2023 Taxi/PHV Contract BCC/152 5,640 25/04/2022 30/06/2022 Taxi/PHV Contracts BCC/021, BCC/022, BCC/023, BCC/024 60,558 17/08/2022 29/06/2023 Taxi/PHV Contracts BCC/024, BCC/025, BCC/026 76,380 17/08/2022 29/06/2023 Taxi/PHV Contracts BCC/025, BCC/027, BCC/028, BPH/114 51,030 17/08/2022 29/06/2023 Taxi/PHV Contracts BPH/116 17,100 12/09/2022 29/06/2023 PSV Contract XCS/028 65,175 20/09/2022 29/06/2023 Taxi/PHV Contract DPH/023 5,940 19/12/2022 28/07/2023 Taxi/PHV Contract BCC/029 24,780 12/12/2022 29/06/2023 Taxi/PHV Contract BPH/117 13,625 09/01/2023 29/06/2023 Taxi/PHV Contracts BPH/118 13,625 09/01/2023 29/06/2023 Retail Study 45,154 06/08/2022 16/12/2022 Improvement works - Sidlaw Gardens, Coupar Angus 24,205 14/03/2022 28/03/2022 Improvement of Property - Tay Road, Alyth 25,639 20/06/2022 15/07/2022 Improvement of Property - Appin Place, Aberfeldy 29,946 27/06/2022 05/08/2022 Letham & North Localities - Ceiling Replacements & Minor Works 20,350 11/07/2022 19/08/2022 Improvement Works to Kingswell Terrace, Perth 30,165 21/09/2022 29/11/2022 Property Refurb Davidson Crescent, Coupar Angus 22,305 02/12/2022 06/01/2023 Property Refurbishment Strathtay Road, Letham 24,045 12/12/2022 13/01/2023 Property Refurbishment Tulloch Square, Hillyland 24,840 16/01/2023 17/02/2023 McRosty Park - Edging Repairs 6,700 01/03/2023 31/03/2023 Refugee Resettlement – Community Integration Support 21,510 12/10/2022 31/03/2023 PSV Contract YPH/002 7,600 17/08/2022 07/10/2022 Taxi/Private PHV BFP/007 19,500 05/09/2022 30/07/2023 Taxi/PHV Contract DAD/005 7,250 29/08/2022 30/07/2023 Taxi/PHV Contract AST/007 10,400 24/10/2022 30/06/2023 Property Repairs Abercairney Place Blackford 18,570 14/11/2022 16/12/2022 Internal works to Crammond Place, Perth 54,095 16/03/2022 11/07/2022 Internal works to Potterhill Gardens, Perth 35,728 11/07/2022 12/10/2022 Internal works to Glengarry Road, Perth 23,630 11/07/2022 02/02/2023 City & South Localities - Ceiling Replacements & Other Minor Works 46,064 11/07/2022 31/03/2023 Internal works to Argyll Road, Perth 26,629 11/07/2022 12/08/2022 Page 35 of 146
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Perth and Kinross Council 22 Internal works to Bute Drive, Perth 37,455 03/08/2022 14/10/2022 Works to Brora Court, Perth 27,966 11/07/2022 23/09/2022 Internal refurbishment of Monteath Street, Crieff 16,480 15/08/2022 10/11/2022 Improvement Works to Green Park, Kinross 22,070 17/08/2022 13/10/2022 Improvement Works to Bowton Road, Kinross 21,806 15/08/2022 13/10/2022 Improvement Works to Corlundy Crescent, Crieff 22,354 12/08/2022 10/11/2022 Improvement Works to Victoria Street, Perth 13,157 05/10/2022 14/11/2022 Woks to Various Properties in Perth City Locality 139,444 20/03/2023 02/06/2023 Works to Various Properties in the South Locality Area 128,708 28/03/2023 13/06/2023 Internal refurbishment - Jeanfield Road, Perth 13,235 02/05/2022 29/07/2022 Internal Works to Gowans Terrace, Perth 22,336 01/06/2022 22/06/2022 Supply of 5 x Pedestrian Mowers 37,500 07/02/2023 07/02/2023 Supply of 5 x Ride on Mowers with Cut & Collect Attachment 50,673 10/04/2023 10/04/2023 Outsource Sales Representative 15,000 01/07/2022 30/06/2023 Revised Strategic Tourism Infrastructure Development Plan 10,000 01/08/2022 30/10/2022 Transparency Notices Title Value (£) Start End Incl. Extension Processing of Glass 333,000 02/05/2022 02/11/2023 02/11/2024 Processing of Timber 48,000 01/04/2022 01/04/2024 01/04/2026 Treatment of Organic Waste- Co-mingled Food and Garden Waste 3,000,000 01/04/2022 01/04/2024 01/04/2025 Treatment of Organic Waste- Garden Waste 530,000 01/04/2022 01/04/2024 01/04/2025 AutoDESK Software Renewal 11,215 10/03/2023 10/03/2024 AutoDESK Software Renewal 66,701 28/10/2022 28/10/2025 ECO Stars Technical Management Support 11,438 15/06/2022 31/03/2023 Provision of Air Quality Monitoring 94,650 01/04/2022 01/04/2023 Perth AQMA Regional Model Refinement 10,000 16/08/2022 31/10/2022 Clean Air Day 2022 13,155 16/08/2022 30/06/2023 Domestic Gas Boiler Maintenance 3,068,060 01/06/2022 01/06/2025 01/06/2026 Taxi Contract BPY/001 21,465 17/11/2022 29/06/2023 Taxi Contract AKS/010 10,080 13/02/2023 29/06/2023 Perth Christmas Light Switch on Acts and Performances 25,050 18/11/2022 18/12/2022 A93/14 Bridge of Cally Parapet Repair Works 101,216 05/07/2022 11/11/2022 11/12/2022 Transport Contracts operated by Taxis and Private Hire Vehicles (Q2 2022) 15,216 19/04/2022 19/06/2023 19/06/2026 Transport Contracts operated by Taxis and Private Hire Vehicles (Q3 2022) 299,548 17/08/2022 17/07/2023 17/07/2026 Taxi/PHV Contract BPH/115 19,005 29/08/2022 29/06/2023 Taxi Contract BFP/008 10,220 24/10/2022 02/06/2023 Perth People Place and Perth Transport Futures 594,300 25/04/2022 25/01/2025 Dismantling & Removal of Structures 5,151 01/09/2022 01/11/2022 01/12/2022 Phase 2 Study - Ground Investigation 11,450 06/02/2023 10/03/2023 Page 36 of 146
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Perth and Kinross Council 23 Cross Tay Link Road, Perth Project Manager's Representative Scope of Works 170,000 23/08/2022 23/08/2025 23/08/2026 Digital Skills Programme 45,000 30/01/2023 31/03/2023 Replacement of Windows and Doors 2,500,000 04/01/2023 04/01/2024 Internal Wall Insulations 1,893,462 03/10/2022 31/03/2023 John Deere 2026R 20,900 05/10/2022 08/10/2022 Brushcutters 1,498 23/09/2022 24/09/2022 Skips 27,680 06/06/2022 06/06/2022 Supply of Box Trailer 6,695 07/10/2022 07/10/2022 Front Loader RCV 260,826 16/10/2023 15/10/2027 Heavy Vehicles 258,880 12/01/2024 11/01/2027 Supply of Three Tippers 216,180 12/01/2024 11/01/2027 Perth and Kinross Waste Compositional Analysis 12,753 09/05/2022 31/05/2022 Provision of Mobile Toilets to Beauty Spots 34,000 09/05/2022 30/10/2022 A827 Bolfracks wall repair 85,446 11/11/2022 01/09/2023 Scour Assessments Pack S1 238,185 30/01/2023 30/06/2023 Comrie FPS - Enabling Works 1,073,791 10/06/2022 30/06/2023 Digital Inclusion Support for Council Tenants 50,000 01/06/2022 31/03/2023 Perth Data Collection 55,263 17/10/2022 31/12/2022 Perth Traffic Model Development 64,967 05/12/2022 31/03/2023 Amenity Greenspace Primrose Park Auchterarder Pl. 265,108 23/08/2022 31/03/2023 Tayforth RAUC Area – national Coring 2022 111,000 28/11/2022 31/03/2023 Cores & Dynamic Cone Penetrometer Testing & Hazard Classification of Waste 60,092 16/05/2022 12/08/2022 Blairgowrie & Rattray Surface Water Management Plan 75,278 10/10/2022 24/11/2023 Supply of One Lease Car 11,232 11/04/2022 10/04/2025 Supply of One Lease Car 8,896 01/09/2022 31/08/2025 Supply of One Lease Car 11,366 21/04/2023 20/04/2026 7083/KNC Metalwork Amenity Greenspace 17,260 19/09/2022 15/10/2022 Sporadic Patching 2021-2022 391,945 26/07/2021 31/03/2022 For further information contact: Shona Welsh swelsh@pkc.gov.uk 01738 476417 Page 37 of 146
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Perth and Kinross Council 24 Tenders Accepted by Tayside Procurement Consortium (To 31 March 2023) The Tayside Procurement Consortium was formerly the Council’s local shared procurement function to tender packages on behalf of Perth & Kinross Council, Angus Council, Dundee City Council, and Tayside Contracts. The Chief Executives of the three Tayside Councils have now agreed to integrate collaborative procurement activity as part of the remit of each Council’s procurement team. Note to the tables: ‘n/a’ is used, where the anticipated spend is as yet unknown. The award is for a Framework Agreement, the use of which will be dependent on requirements in any given year. Title Value (£) Start End Incl. Extension Flexible Framework Refresh – Counselling in Schools n/a 01/06/2022 01/10/2023 01/10/2024 Bureau Service – Winter Forecasting n/a 30/09/2022 30/09/2027 n/a Online School Payments System n/a 01/06/2022 01/07/2025 01/07/2028 Supply, Installation, Equipment, and Maintenance of Wireless WAN Infrastructure n/a 01/04/2022 01/04/2025 01/04/2027 Maintenance of Sports Equipment n/a 25/04/2022 25/04/2025 25/04/2027 For further information contact: Lisa Simpson lsimpson@pkc.gov.uk Page 38 of 146
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Perth and Kinross Council 25 FOLLOWING THE PUBLIC POUND 1 April 2022 to 31 March 2023 ‘Following the Public Pound’ means ensuring that there is proper accountability for public funds used in delivering services and providing social benefits, irrespective of the means of delivering them. Each Director of Council Services is responsible for ensuring that there is clear public accountability for public funds which are provided from their budgets to outside organisations. In common with other local authorities, the Council works with a number of external organisations to assist in the provision of its services. These external organisations include public, private and voluntary sector providers. The Council has a local Code of Guidance based on the Code of Guidance on Funding External Bodies and Following the Public Pound issued by the Accounts Commission in co-operation with COSLA. Queries in respect of specific activities should be raised via contracts@pkc.gov.uk PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total 3rd Perthshire Scouts Community Investment Fund - Ward 2 4,500 4,500 Aberfeldy Church Of Scotland Food Security Fund 3,000 3,000 Aberfeldy Development Trust Community Investment Fund - Ward 4 2,704 2,704 Aberfeldy Tennis Club Community Investment Fund - Ward 4 170 170 Aberlour Child Care Trust SLA 2022/23 204,589 204,589 Aberlour Sustain Cost of Living Community Fund 1,443 1,443 Abernethy 66th Perthshire Scout Group Community Investment Fund - Ward 9 12,117 12,117 Cost of Living Community Fund 500 500 Abernethy in Bloom Abernethy in Bloom 750 750 Abernethy Keep Active Club Almond & Earn LAP 500 500 Abernethy Pavilion - 66th Scout Group Administration Grant 250 250 Aberuthven Cost of Living Community Fund 1,000 1,000 Aberuthven & Dunning Church Cost of Living Community Fund 1,500 1,500 Aberuthven Village Hall Trust Community Investment Fund - Ward 7 3,920 3,920 Cost of Living Community Fund 2,774 2,774 Administration Grant 250 250 Acorn Forest Activity Club Food Security Fund 2,865 2,865 Page 39 of 146
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Perth and Kinross Council 26 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Adventure Circus SCIO Cost of Living Community Fund 1,200 1,200 Volunteer Development Fund 1,537 1,537 All Strong Scotland CIC Cost of Living Community Fund 500 500 Volunteer Development Fund 900 900 Almondbank Church Youth Group Community Investment Fund - Ward 5 500 500 Alyth Development Trust TFL Group Volunteer Development Fund 2,868 2,868 Alyth Senior Citizen Group Food Security Fund 1,416 1,416 Alyth Senior Citizens Lunch & Socialising Club Cost of Living Community Fund 5,224 5,224 Alyth Youth Partnership Cost of Living Community Fund 7,410 7,410 Food Security Fund 240 240 Amulree Village Hall Trust Fund Community Investment Fund - Ward 5 10,509 10,509 Cost of Living Community Fund 204 204 Digital Inclusion Fund 400 400 Strathtay LAP 3,000 3,000 Administration Grant 250 250 Anchor House Housing Support Payment 136,597 136,597 Anchor House / The Neuk Community Investment Fund - Perth City 14,000 14,000 Angus Council Tayside Biodiversity central reserve 20,000 20,000 Ardoch in Bloom Cock & Hen Wall Restoration 4,711 4,711 Ardoch Parish Church Cost of Living Community Fund 2,660 2,660 Ark Housing Association (Blairgowrie) Housing Support Payment 281,265 281,265 Ark Housing Association (Perth) Housing Support Payment 82,552 82,552 Ark Housing Association Ltd Void rent 2,215 2,215 Arngask Hall Cost of Living Community Fund 2,500 2,500 Atholl Baptist Centre Community Investment Fund - Ward 4 6,368 6,368 Cost of Living Community Fund 1,500 1,500 Food Security Fund 20,820 20,820 Auchterarder Bowling Club Cost of Living Community Fund 2,500 2,500 Auchterarder Community Sports & Recreation Cost of Living Community Fund 7,253 7,253 Path Grant 2022/23 10,000 10,000 Page 40 of 146
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Perth and Kinross Council 27 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Administration Grant 150 150 Auchterarder Parish Church Food Security Fund 1,000 1,000 Ballintuim Village Hall Administration Grant 250 250 Bankfoot Foodstore Pantry Cost of Living Community Fund 525 525 Barnardo's SLA 2022/23 113,100 113,100 Barnardo's Scotland SLA 2022/23 21,000 21,000 Beautiful Perth Jubilee celebrations 750 750 Birnam Arts Cost of Living Community Fund 12,548 12,548 Blackford Parish Church Cost of Living Community Fund 1,025 1,025 Blackwater Public Hall Administration Grant 250 250 Blair & Rattray Development Trust Ltd Cost of Living Community Fund 2,130 2,130 Blair Atholl Payment towards Regrade 10,000 10,000 Blair Atholl Village Hall Administration Grant 250 250 Blair in Bloom Blair in Bloom 750 750 Blairgowrie Volunteer Development Fund 770 770 Blairgowrie & District Next Steps Volunteer Development Fund 1,500 1,500 Blairgowrie & District Senior Outings Community Investment Fund - Ward 3 2,000 2,000 Blairgowrie & East Perthshire Next Steps Volunteer Development Fund 75 75 Blairgowrie & Rattray Access Network Administration Grant 150 150 Blairgowrie & Rattray Community Football Club Community Investment Fund - Ward 3 5,000 5,000 Cost of Living Community Fund 383 383 Food Security Fund 960 960 Volunteer Development Fund 770 770 Blairgowrie & Rattray Development Trust Community Investment Fund - Ward 3 2,317 2,317 Cost of Living Community Fund 1,170 1,170 Food Security Fund 761 761 Blairgowrie Players Cost of Living Community Fund 2,000 2,000 Blairgowrie Runners Volunteer Development Fund 760 760 Blairgowrie Ukelele Group Volunteer Development Fund 150 150 Booklore Cost of Living Community Fund 298 298 Page 41 of 146
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Perth and Kinross Council 28 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Breadalbane Canoe Club Volunteer Development Fund 1,485 1,485 Breadalbane Mens Shed Community Investment Fund - Ward 4 4,680 4,680 Breathe Easy Perthshire Volunteer Development Fund 565 565 Breathe Easy Project Cost of Living Community Fund 6,340 6,340 Breathe Project (Aberfeldy Parish Church) Community Investment Fund - Ward 4 2,850 2,850 Bridge of Cally Village Hall Cost of Living Community Fund 4,092 4,092 Bridge of Earn AFC Volunteer Development Fund 180 180 Bridge of Earn Institute Digital Inclusion Fund 630 630 Administration Grant 250 250 Bridgend, Gannochy & Kinnoull Community Council Cost of Living Community Fund 2,500 2,500 Bridgeton United Amateur Football Club Community Investment Fund - Ward 5 7,750 7,750 Broke Not Broken Community Investment Fund - Ward 8 15,013 15,013 Cost of Living Community Fund 6,500 6,500 Food Security Fund 42,855 42,855 Burrelton Community Hub Cost of Living Community Fund 1,000 1,000 Digital Inclusion Fund 2,000 2,000 Food Security Fund 1,000 1,000 Buttons and Bows Baby Bank Community Investment Fund - Perth City 4,000 4,000 Cost of Living Community Fund 1,800 1,800 Volunteer Development Fund 1,918 1,918 Caledonia Housing Association Housing Support Payment 126,994 126,994 Burnside Court 7,139 7,139 Muirmont Place 8,892 8,892 South William Street 16,362 16,362 Muirton Place 588 588 Calm Training Services Ltd Training 9,790 9,790 Cambo Heritage Trust Snowdrops 1,335 1,335 Camserney Hall Committee Cost of Living Community Fund 1,000 1,000 Administration Grant 250 250 Caputh Village Hall Committee Community Investment Fund - Ward 5 3,660 3,660 Digital Inclusion Fund 900 900 Strathtay LAP 35 35 Page 42 of 146
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Perth and Kinross Council 29 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Administration Grant 250 250 Cargill & Burrelton Community Hub Community Investment Fund - Ward 2 1,591 1,591 Carnbo & District Community Hall Cost of Living Community Fund 330 330 Carnbo Village Hall Administration Grant 250 250 Cascade Institute Community Drop In Cost of Living Community Fund 1,716 1,716 Centre For Inclusive Living P & K FAP 2022/23 44,169 44,169 Centrum Edukacyjne Bajka Cost of Living Community Fund 6,000 6,000 Chapelhill Hall Community Association Community Investment Fund - Ward 5 1,956 1,956 Administration Grant 250 250 CHAS SLA 2022-23 18,780 18,780 Checkin Cost of Living Community Fund 10,000 10,000 Food Security Fund 30,000 30,000 SLA 2022/23 30,051 30,051 Churches Action For The Homeless Cost of Living Community Fund 15,358 15,358 SLA 2022/23 260,876 260,876 Housing Support Payment 531,584 531,584 Cleish Village Hall Association Community Investment Fund - Ward 8 2,860 2,860 Administration Grant 250 250 Clunie Hall Association Cost of Living Community Fund 500 500 Administration Grant 250 250 Community Connectors Digital Inclusion Fund 2,807 2,807 Comrie & District Community Shed Cost of Living Community Fund 3,840 3,840 Comrie Community Centre Administration Grant 250 250 Comrie Millennium Footpath Association Grant 150 150 Comrie Rural Hall Administration Grant 250 250 Coupar Angus Pride of Place Jubilee grant 750 750 Coupar Angus Youth Activities Group Community Investment Fund - Ward 2 2,556 2,556 Food Security Fund 3,000 3,000 Craigie & Moncreiffe Messy Church Cost of Living Community Fund 500 500 Crieff Baptist Church Cost of Living Community Fund 250 250 Crieff Community Council Grant 10,000 10,000 Crieff Community Trust Administration Grant 150 150 Page 43 of 146
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Perth and Kinross Council 30 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Crieff Connexions Community Investment Fund - Ward 6 3,365 3,365 Cost of Living Community Fund 1,920 1,920 Food Security Fund 5,100 5,100 Crook of Devon Village Hall Community Investment Fund - Ward 8 1,228 1,228 Crossreach SLA 2022/23 66,488 66,488 Crossroads SLA 2022/23 490,579 490,579 Cruse Bereavement SLA 2022/23 17,095 17,095 DAB Hands Mens Shed Community Investment Fund - Ward 5 4,222 4,222 Dalguise & District Public Hall Administration Grant 250 250 Direct Design Website Maintenance 2,618 2,618 Duke of Edinburgh Award Perth & Kinross Association Community Investment Fund - Ward 6 5,500 5,500 Dunbarney Food Security Fund 3,000 3,000 Dunbarney & Forgandenny Parish Church Community Investment Fund - Ward 9 13,500 13,500 Dunkeld & Birnam Community Development Trust Volunteer Development Fund 1,760 1,760 Dunkeld & Birnam Sports & Leisure Hub Community Investment Fund - Ward 5 1,550 1,550 Dunkeld and Birnam in Bloom Dunkeld 750 750 Dunkeld and Birnam Sport and Leisure Hub Grant - CECF 14,470 14,470 Dunkeld Parish Church Cost of Living Community Fund 1,440 1,440 Dunning Church Hall Administration Grant 500 500 Dunning Community Council Community Investment Fund - Ward 7 773 773 Cost of Living Community Fund 2,500 2,500 Dunning Scout Group Community Investment Fund - Ward 7 2,130 2,130 Elder Voice Volunteer Development Fund 3,609 3,609 Errol Village Hall Cost of Living Community Fund 2,400 2,400 Administration Grant 250 250 Fair City Juniors FC Volunteer Development Fund 4,000 4,000 Feldy in Flower Jubilee boat display 750 750 Feldy Roo Food Security Fund 9,300 9,300 Food for Thought Food Security Fund 122 122 Forgandenny in Flower Forgandenny in Flower Jubilee Fund 379 379 Page 44 of 146
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Perth and Kinross Council 31 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Forgandenny Village Hall Administration Grant 250 250 Forteviot Hall Administration Grant 250 250 Fossoway & District Community Council Community Investment Fund - Ward 8 4,031 4,031 Fowlis Wester Village Hall Committee Cost of Living Community Fund 480 480 Administration Grant 250 250 Friends of Crieff Cemetery Community Investment Fund - Ward 6 637 637 Strathearn/Strathallan LAP 500 500 Friends of Old St Michael's Strathearn/Strathallan LAP 193 193 Game Square Eastern Perthshire LAP 500 500 Gardenature Ltd Nesting Boxes 762 762 Gask Hall (Mid Strathearn Church) Administration Grant 250 250 Georgetown Community Hall Administration Grant 250 250 Giraffe Trading CIC Community Investment Fund - Perth City 5,000 5,000 Cost of Living Community Fund 10,000 10,000 Glenfarg Community Centre (Arngask Hall) Administration Grant 250 250 Glenfarg Community Transport Group Community Investment Fund - Ward 8 5,000 5,000 Cost of Living Community Fund 500 500 Grandtully & Strathtay Hall & Park Association Administration Grant 250 250 Guildtown Village Hall Administration Grant 250 250 Headway Perth & Kinross Section 10 2022/23 997 997 Health & Wellbeing Café (Salvation Army) Cost of Living Community Fund 1,300 1,300 Highland Perthshire Cycling Volunteer Development Fund 2,750 2,750 Holidays @ Home Community Investment Fund - Perth City 2,000 2,000 Holy Trinity Scottish Episcopal Church Cost of Living Community Fund 500 500 Home Start Perth and Kinross Cost of Living Community Fund 2,000 2,000 SLA 2022/23 10,000 10,000 Horizon Lunch Club Cost of Living Community Fund 1,840 1,840 Inch View Primary Community Cafe Food Security Fund 500 500 Page 45 of 146
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Perth and Kinross Council 32 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Inchture & Kinnaird Parish Church Community Investment Fund - Ward 1 3,356 3,356 Inchture Village Hall Community Investment Fund - Ward 1 2,200 2,200 Administration Grant 250 250 Independent Advocacy Perth & Kinross SLA 2022/23 76,225 295,572 371,797 Jeanfield Swifts FC Volunteer Development Fund 3,548 3,548 Junior Dippers Art Group Volunteer Development Fund 680 680 Kettins Community Hub Community Investment Fund - Ward 2 1,850 1,850 Cost of Living Community Fund 1,000 1,000 Food Security Fund 600 600 Administration Grant 250 250 Killiecrankie Memorial Hall Trust Community Investment Fund - Ward 4 2,530 2,530 Administration Grant 250 250 Killiecrankie, Fincastle & Tummel Community Council Community Investment Fund - Ward 4 2,732 2,732 Kinloch & District SWI Hall Administration Grant 250 250 Kinloch Memorial Hall Administration Grant 250 250 Kinnesswood in Bloom Jubilee celebrations 750 750 Kinnoull Hill Woodland Park Group Grant 2022/23 150 150 Kinross & District Men's Shed Community Investment Fund - Ward 8 3,500 3,500 Cost of Living Community Fund 820 820 Volunteer Development Fund 589 589 Kinross & District Pipe Band Volunteer Development Fund 904 904 Kinross After School Club Food Security Fund 5,060 5,060 Kinross Centre SLA 2022/23 110,340 110,340 Kinross Colts FC Juniors Community Investment Fund - Ward 8 7,000 7,000 Volunteer Development Fund 2,000 2,000 Kinross Community Council Community Investment Fund - Ward 8 1,000 1,000 Kinross Day Centre Community Investment Fund - Ward 8 2,000 2,000 Page 46 of 146
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Perth and Kinross Council 33 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Cost of Living Community Fund 4,900 4,900 Kinross Parish Church Cost of Living Community Fund 500 500 Kinross Primary School Parent Council Community Investment Fund - Ward 8 2,000 2,000 Kinrossie Public Hall Management Group Community Investment Fund - Ward 2 1,500 1,500 Cost of Living Community Fund 300 300 Administration Grant 250 250 Kinross-shire Partnership Community Investment Fund - Ward 8 630 630 Kinross-Shire Volunteer Group and Rural Outreach Scheme Community Investment Fund - Ward 8 1,200 1,200 SLA 2022/23 6,808 6,808 Kinross-shire Youth Enterprise SCIO Cost of Living Community Fund 11,000 11,000 Kirkmichael Hall Administration Grant 250 250 Kirkmichael Session House Cost of Living Community Fund 1,300 1,300 Volunteer Development Fund 224 224 Kynachan Hall Management Committee Administration Grant 250 250 KYTHE Grant YPG activities - NOLB 1,200 1,200 Letham 4 All Cost of Living Community Fund 5,000 5,000 Food Security Fund 10,000 10,000 Letham Climate Challenge Cost of Living Community Fund 3,470 3,470 Allotment Enhance Project 2,012 2,012 Letham Community Sports Club Cost of Living Community Fund 11,500 11,500 Food Security Fund 8,500 8,500 Volunteer Development Fund 4,000 4,000 Letham St Marks Church of Scotland Cost of Living Community Fund 2,000 2,000 Letham4All Cost of Living Community Fund 12,178 12,178 Food Security Fund 23,816 23,816 Loch of Clunie Preservation Group Community Investment Fund - Ward 5 3,200 3,200 Loch Tayside CIC Community Investment Fund - Ward 4 1,250 1,250 Logos Youth Project Community Investment Fund - Ward 6 2,705 2,705 Cost of Living Community Fund 2,420 2,420 Page 47 of 146
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Perth and Kinross Council 34 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total SLA 2022/23 600 600 Longforgan Bowling Club Digital Inclusion Fund 355 355 Eastern Perthshire LAP 3,000 3,000 Luncarty and Redgorton in Bloom Jubilee 720 720 Luncarty Football Club Community Investment Fund - Ward 5 3,000 3,000 Madderty Paths Group Administration Grant 150 150 Mantalk Community Investment Fund - Ward 3 10,000 10,000 Cost of Living Community Fund 3,376 3,376 McLean Hall Cost of Living Community Fund 3,500 3,500 Administration Grant 250 250 Meigle & Ardler Community Council Community Investment Fund - Ward 2 4,000 4,000 Cost of Living Community Fund 800 800 Meikleour Village Hall & Institute Administration Grant 250 250 Men & Children Matter Group Volunteer Development Fund 300 300 Menopause Café Volunteer Development Fund 500 500 Methven & District Community Council Cost of Living Community Fund 5,110 5,110 Methven Community Centre Administration Grant 250 250 Mid Atholl Village Hall Management Committee Administration Grant 250 250 Millbridge Hall Administration Grant 250 250 Milnathort and Orwell Community Council Administration Grant 150 150 Milnathort Core Paths Group Community Investment Fund - Ward 8 2,635 2,635 Mindspace Limited SLA 2022/23 201,566 201,566 Moubray Hall Committee Administration Grant 250 250 Moulin Hall Administration Grant 250 250 Mountain Belle Wellness & Trinity Church Cost of Living Community Fund 630 630 Murthly Village Hall Administration Grant 250 250 Muthill Baby and Toddler Group Cost of Living Community Fund 1,277 1,277 Muthill in Bloom Jubilee celebrations 300 300 Muthill Kirk Session Cost of Living Community Fund 2,176 2,176 Muthill Monday Club Cost of Living Community Fund 270 270 Page 48 of 146
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Perth and Kinross Council 35 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total National Schizophrenia Fellowship (Scotland) Mental Health Carers Project 2022/23 45,134 45,134 Nature Connects Perthshire CIC Community Investment Fund - Ward 6 3,180 3,180 Nest Creative Spaces CIC Community Investment Fund - Ward 3 250 250 Cost of Living Community Fund 300 300 Volunteer Development Fund 60 60 Neuro Central Community Investment Fund - Ward 7 5,400 5,400 Volunteer Development Fund 2,000 2,000 NHS Tayside Food Security Fund 13,856 13,856 Administration Support 2,303 2,303 NHS Tayside Speech & Language Therapy 307,352 307,352 North Church Perth Food Security Fund 8,000 8,000 North Inch Golfers Group Grant 10,000 10,000 North Muirton Community Council Digital Inclusion Fund 628 628 North Muirton Community Group Cost of Living Community Fund 2,500 2,500 Orwell & Portmoak Church Cost of Living Community Fund 2,500 2,500 Oudenarde Community Group Community Investment Fund - Ward 9 3,500 3,500 Cost of Living Community Fund 2,400 2,400 Digital Inclusion Fund 884 884 Pamis SLA 2022/23 9,958 9,958 Parent To Parent Tayside Support & Advocacy 60,844 60,844 People With A Mission Ministries Cost of Living Community Fund 1,000 1,000 Perform in Perth Volunteer Development Fund 200 200 Perth & Kinross Countryside Trust Bridge of Earn to Newburgh Active Travel 10,000 10,000 Perth & Kinross Disability Sport Community Investment Fund - Ward 6 3,571 3,571 Volunteer Development Fund 1,145 1,145 Perth & Kinross Foodbank Volunteer Development Fund 900 900 Food Security Fund 40,000 40,000 Perth & Kinross Gymnastics Development Group Community Investment Fund - Perth City 4,144 4,144 Perth Access Cars SLA 2022/23 10,731 10,731 Page 49 of 146
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Perth and Kinross Council 36 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Perth Autism Support Community Investment Fund - Perth City 4,250 4,250 Community Investment Fund - Ward 3 4,250 4,250 Community Investment Fund - Ward 6 4,250 4,250 Community Investment Fund - Ward 8 2,125 2,125 Volunteer Development Fund 2,000 2,000 Support 4,505 4,505 Perth Cathedral St Ninians Cost of Living Community Fund 3,400 3,400 Perth Citizens Advice Bureau Community Investment Fund - Perth City 8,993 8,993 Perth City Junior Netball Club Community Investment Fund - Perth City 4,735 4,735 Perth College Development Trust Cost of Living Community Fund 3,156 3,156 Perth College UHI SLA 2022/23 35,845 35,845 Perth Elim Pentecostal Church Cost of Living Community Fund 1,500 1,500 Perth High School Volunteer Development Fund 1,600 1,600 Perth Minorities Association Cost of Living Community Fund 5,000 5,000 Food Security Fund 5,000 5,000 Volunteer Development Fund 1,606 1,606 Perth Pickleball Club Volunteer Development Fund 944 944 Perth Riverside Church Cost of Living Community Fund 1,000 1,000 Food Security Fund 200 200 Perth Six Circle Project SLA 2022/23 20,979 20,979 Perth St Leonards In The Fields Church Cost of Living Community Fund 2,060 2,060 Perth Triathlon Club Volunteer Development Fund 594 594 Perth Ukrainian Weekend Club Community Investment Fund - Perth City 6,000 6,000 Perth Welfare Society Volunteer Development Fund 757 757 Perth Youth Futsal Volunteer Development Fund 1,437 1,437 Perthshire Welfare Society Community Investment Fund - Perth City 5,400 5,400 Cost of Living Community Fund 6,480 6,480 Perthshire Wildlife Homes for Wildlife Project 2,275 2,275 Page 50 of 146
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Perth and Kinross Council 37 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Tayside Ponds Project 3,125 3,125 Forfar Swift project 875 875 Perthshire Women's Aid Cost of Living Community Fund 13,000 13,000 SLA 2022/23 52,569 52,569 Housing Support Payment 43,008 43,008 Pink Saltire Digital Inclusion Fund 1,086 1,086 Pitcairngreen Village Hall Administration Grant 250 250 Pitlochry & Moulin Climate Café Food Security Fund 180 180 Pitlochry & Moulin Men's Shed Community Investment Fund - Ward 4 1,039 1,039 Cost of Living Community Fund 867 867 Pitlochry Bowling Club Food Security Fund 2,500 2,500 Pitlochry Church of Scotland Cost of Living Community Fund 1,680 1,680 Pitlochry Garden Share Community Investment Fund - Ward 4 3,000 3,000 Pitlochry in Bloom Jubilee celebrations 750 750 Pitlochry in Bloom (Path Group) Administration Grant 150 150 Pitlochry Repair Café Community Investment Fund - Ward 4 1,955 1,955 PKAVS Community Investment Fund - Perth City 7,500 7,500 Community Investment Fund - Ward 3 5,000 5,000 Cost of Living Community Fund 6,625 6,625 Eastern Perthshire LAP 2,282 2,282 SLA 2022/23 499,460 499,460 Volunteer Development Fund 2,185 2,185 Plus Perth Community Investment Fund - Perth City 3,994 3,994 Plus Perth & Kinross SLA 2022/23 57,146 57,146 Portmoak Babies and Toddlers Community Investment Fund - Ward 8 1,000 1,000 Portmoak Community Council Michael Bruce Way 150 150 Portmoak Hall Committee Community Investment Fund - Ward 8 1,000 1,000 Administration Grant 250 250 Pride in Meigle 2015 Path Grant 2022/23 150 150 Push (Perth & Kinross) Ltd SLA 2022/23 34,142 34,142 Page 51 of 146
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Perth and Kinross Council 38 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Rannoch Community Trust Community Investment Fund - Ward 4 4,450 4,450 Cost of Living Community Fund 2,500 2,500 Administration Grant 150 150 Rattray Rugrats Food Security Fund 350 350 Remake Scotland Community Investment Fund - Ward 6 4,568 4,568 River Tay Community Sports Hub Volunteer Development Fund 3,500 3,500 Robert Douglas Memorial Institute Community Investment Fund - Ward 2 5,330 5,330 Cost of Living Community Fund 2,170 2,170 Administration Grant 250 250 Royal Society for the Protection of Birds Loch Leven Nature Reserve 10,000 10,000 Royal Voluntary Service SLA 2022/23 75,228 75,228 Volunteer Development Fund 364 364 Sacro Mediation Services 2,500 2,500 Scone & District 50+ Club Volunteer Development Fund 186 186 Scone & District Community Council Community Investment Fund - Ward 2 5,609 5,609 Scone New Church (Balformo Rd Hall) Administration Grant 250 250 Scotland's Charity Air Ambulance Volunteer Development Fund 1,958 1,958 Scottish Fire & Rescue Service Community Action Team Cost of Living Community Fund 1,026 1,026 Scottish Huntington's Association SLA 2022/23 30,694 30,694 SHIP SLA 2022/23 23,603 23,603 Simon Community Scotland Cost of Living Community Fund 2,500 2,500 Housing Support Payment 291,753 291,753 Social Flock Community Investment Fund - Perth City 17,206 17,206 Cost of Living Community Fund 32,000 32,000 Volunteer Development Fund 505 505 Society of St Vincent de Paul Cost of Living Community Fund 2,000 2,000 Sonic Bothy Strathearn/Strathallan LAP 2,240 2,240 South Perth Community Garden Volunteer Development Fund 540 540 Page 52 of 146
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Perth and Kinross Council 39 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total South Perth Green Spaces Group Administration Grant 150 150 Sparks Group Community Investment Fund - Ward 8 2,300 2,300 Spittalfield Hall Administration Grant 250 250 St Brides Catholic Church Cost of Living Community Fund 480 480 St Columbas Church Cost of Living Community Fund 1,155 1,155 St Fillans Community Trust Community Investment Fund - Ward 6 2,500 2,500 Administration Grant 150 150 St John's Episcopal Church Cost of Living Community Fund 700 700 St Johnstone Community Trust Cost of Living Community Fund 13,358 13,358 Volunteer Development Fund 105 105 St Madoes & Kinfauns Parish Church Community Investment Fund - Ward 1 12,182 12,182 Cost of Living Community Fund 2,982 2,982 Food Security Fund 4,155 4,155 Volunteer Development Fund 1,943 1,943 St Madoes Community Association Administration Grant 250 250 St Madoes Under 5s Community Investment Fund - Ward 1 1,455 1,455 St Martin's Public Hall Cost of Living Community Fund 1,200 1,200 Administration Grant 250 250 St Matthew's Church Cost of Living Community Fund 1,000 1,000 Food Security Fund 500 500 St Stephen's RC Church Cost of Living Community Fund 1,250 1,250 Stanley & District Public Hall Administration Grant 250 250 Stanley Development Trust Community Investment Fund - Ward 5 580 580 Cost of Living Community Fund 4,814 4,814 Path Grant 2022/23 150 150 Stanley FC 2011's Volunteer Development Fund 1,855 1,855 Stanley in Bloom Jubilee celebrations 750 750 Stingrays Swimming Club Community Investment Fund - Ward 7 2,439 2,439 Stormontfield Community Association Cost of Living Community Fund 400 400 Administration Grant 250 250 Page 53 of 146
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Perth and Kinross Council 40 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total Strathcare Volunteer Development Fund 730 730 Strathearn Arts Cost of Living Community Fund 9,148 9,148 Strathearn Cares Cost of Living Community Fund 2,500 2,500 Strathearn/Strathallan LAP 619 619 Strathearn Welcome Community Investment Fund - Ward 6 1,040 1,040 Strathmore Centre for Youth Development Food Security Fund 5,000 5,000 Volunteer Development Fund 1,050 1,050 Strathmore Community Hub Cost of Living Community Fund 3,780 3,780 Strathmore Screens Community Investment Fund - Ward 3 2,350 2,350 T42 Group at Fairview School Cost of Living Community Fund 448 448 Tabernacle Hall Administration Grant 250 250 Take a Pride in Perthshire Association Abernethy in Bloom 10,698 10,698 Aberfeldy in Bloom 2,299 2,299 Kinross in Bloom 4,634 4,634 Tay and Earn Trust Cost of Living Community Fund 3,230 3,230 Volunteer Development Fund 1,885 1,885 Tay Titans Cycling Club Volunteer Development Fund 1,721 1,721 Tayside Council On Alcohol SLA 2022/23 68,030 68,030 CVSP Co- ordinator_2022/23 30,735 30,735 Tayside Trail Association Volunteer Development Fund 2,980 2,980 Tayside Upcycling & Craft Centre Community Investment Fund - Ward 1 3,668 3,668 The Anglers Inn Cost of Living Community Fund 2,000 2,000 The Birks Cinema Trust Cost of Living Community Fund 5,970 5,970 The Birks of Aberfeldy Administration Grant 150 150 The Duchess Anne Hall Administration Grant 250 250 The Lighthouse for Perth Cost of Living Community Fund 1,500 1,500 Crisis Support in Schools 33,601 33,601 The Perth and Kinross Duke of Edinburgh's Award Association Volunteer Development Fund 1,480 1,480 Page 54 of 146
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Perth and Kinross Council 41 PROVIDER/GROUP DESCRIPTION CDS COM ECS HSCP Total The Salvation Army THQ Housing Support Payment 418,192 418,192 The Sandison Memorial Hall Administration Grant 250 250 The Scottish Crannog Centre Community Investment Fund - Ward 4 3,000 3,000 The University of Edinburgh CALL Scot Partnership 11,803 11,803 Thrifty One Community Interest Company Cost of Living Community Fund 1,537 1,537 Trinity Church of the Nazarene Cost of Living Community Fund 8,920 8,920 Volunteer Development Fund 1,140 1,140 Tulloch NET Cost of Living Community Fund 1,002 1,002 Tulloch Orchard Volunteer Development Fund 450 450 Turning Point Scotland Services Ltd Housing Support Payment 583,506 583,506 Upper Tay Anti- poverty Support Group Cost of Living Community Fund 3,750 3,750 Upper Tay Paths Group Paths Administration Grant 150 150 Victory Park Development Group Grant 5,731 5,731 Vision PK SLA 2022/23 202,558 202,558 Vitalityme CIC Cost of Living Community Fund 8,515 8,515 Volunteer Development Fund 1,750 1,750 West Carse Public Hall Community Investment Fund - Ward 1 3,000 3,000 Administration Grant 250 250 West Perth Explorer Scout Group Volunteer Development Fund 1,800 1,800 Who Cares ? Scotland Independent Advocacy 11,682 11,682 Wildcare Ltd Swift Nestboxes 2,529 2,529 Williamson Hall Management Committee Digital Inclusion Fund 1,514 1,514 Administration Grant 250 250 Willowgate Activity Centre Volunteer Development Fund 1,950 1,950 Wolfhill Memorial Village Hall Administration Grant 250 250 YMCA Tayside Cost of Living Community Fund 15,240 15,240 Volunteer Development Fund 780 780 Grant 22,245 22,245 Grand Total 513,302 33,444,281 14,064,128 2,549,370 50,571,081 Page 55 of 146
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Perth and Kinross Council 42 ALEO Analysis Organisation Name CDS COM ECS HSCP Total Culture Perth & Kinross (Charity) 42,503 3,673,301 3,715,804 Culture Perth & Kinross (Trading) 720 3,179 1,267 336 5,502 Horsecross Trading Ltd 1,751 1,845 2,300 5,896 Perth Theatre & Concert Hall (previously Horsecross Arts) 282,750 718,480 35,060 1,036,290 Live Active Leisure 1,652 472 2,124 Live Active Leisure Ltd 26,258 4,257,956 84,194 173,941 4,542,349 Scottish Police Authority 3,042 26,083 1,049 30,174 ALEO Grand Total 357,024 8,682,496 123,293 175,326 9,338,139 Tayside Contracts Analysis Description CDS COM ECS HSCP Total Roads 18,141,778 1,162 18,142,940 Cleaning 329,703 184,048 5,951,387 21,044 6,486,181 Catering 644 2,464 6,025,922 3,895 6,032,925 Street Lighting 2,367,944 2,367,944 Other 100,536 190,334 968,973 1,259,843 Liquid Fuel 8,144 282,271 1,279 291,694 Signage 136,855 500 647 138,001 Rent 26,092 26,092 Sanitary 14,092 2,538 16,629 Tayside Contracts Total 439,028 21,345,876 12,951,760 25,585 34,762,249 Page 56 of 146
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Perth and Kinross Council 43 Appendix C – Perth and Kinross Council Future Contract Delivery Plan This plan sets out the anticipated future planned procurement activity. The year given indicates the timescale in which we plan to issue a tender for the goods, service or works for which we need to contract. This plan will be published on the Council website from February 2024. It is intended that all Contracts marked with an * are collaborative contracts with at least one other Local Authority. It is intended that all Contracts marked ** will be a call-off from an existing framework. Corporate & Democratic Services Delivery Plan Reference Category Contract Expected Award Date PKC11844 Consultancy Treasury Consultancy PKC12172 Consultancy Independent Chair - Child and Adult Protection Committee 2023 PKC10391 Council departments Banking Services 2025 PKC12249 Elections and voting Election equipment 2023 PKC12208 Energy Efficiency Fabric Improvements to Auchtergaven Primary School 2023** PKC11845 Finance Finance Asset Management System PKC11847 Finance Procurement Card embedded 2023** PKC12233 Finance Investment Management System 2023 PKC10785 Technology Network/Infrastructure: Annual maintenance & support – Uninterruptable Power Supply (UPS) 2023 PKC11254 Technology Supply of maintenance and support for Mitel Telecommunication System 2024 PKC11264 Technology Housing Management System 2024 PKC11271 Technology Network/Infrastructure: Supply of Telephony services 2024 PKC11283 Technology GovTech 2023** PKC11618 Technology Citrix Estate Licence Subscription Renewal 2025** PKC11619 Technology Software: Application maintenance & support - Corporate Mobile Working Toolkit 2027 PKC11620 Technology Northgate Contract (software) PJB/74311 Council Tax Benefits 2026 PKC11622 Technology Electoral Services 2023** Page 57 of 146
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Perth and Kinross Council 44 Corporate & Democratic Services Delivery Plan Reference Category Contract Expected Award Date PKC11623 Technology GovDelivery Communications Platform 2023 PKC11624 Technology Supply and Implementation of an Enterprise Architecture Solution 2024** PKC11627 Technology Software: Annual subscription – Core Microsoft infrastructure systems / tools 2024** PKC11628 Technology Mobile voice and data services (Digital Inclusion) 2024** PKC11630 Technology Software: Annual subscription - Network Scanning Tool 2024 PKC11631 Technology NHS Circuit rental 2024** PKC11634 Technology Provision support and maintenance of an Identify and access solution (IAM solution) 2024** PKC11636 Technology PSN DNS Services 2025** PKC11638 Technology Software: Application maintenance & support - Corporate Reporting Tool 2024** PKC11642 Technology Supply of Internet Connection 2025** PKC11643 Technology Supply of IP CCTV Communication Link for A9/A85 2025** PKC11648 Technology Support and maintenance for Planning System 2026** PKC11651 Technology Insurance Claims Recording System 2027 PKC11652 Technology Data Analysis Application for Maximising Rental Income 2025** PKC11653 Technology Online Engagement Platform 2023 PKC11940 Technology Business Process Modeller 2024** PKC11946 Technology Mobile voice and data services 2026** PKC11947 Technology Cyber Security Operations Centre (CSOC) 2026** PKC11948 Technology Auto Attendant System - Support and Managed Services 2024 PKC11949 Technology SolarWinds Maintenance 2024** PKC11950 Technology Small Government Enterprise Agreement for ArcGIS 2025** PKC11951 Technology Support and Maintenance for Storage Area Network (SAN) Solution 2026** PKC11952 Technology Provision of managed WAN Connectivity 2024** PKC12059 Technology eLearning Solution 2023 Page 58 of 146
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Perth and Kinross Council 45 Corporate & Democratic Services Delivery Plan Reference Category Contract Expected Award Date PKC12303 Technology Logotech - Hosted PSTM Maintenance 2024 PKC12357 Technology Mosaic Data Consultancy for Power BI 2023 PKC12358 Technology Data Cataloguing consultancy 2023** PKC12360 Technology IOT /Sensor Deployment 2023** PKC12362 Technology Citrix Estate Licence Subscription Renewal (for Virtual Apps and Desktops Service) 2024** PKC12363 Technology Executive Research Services 2024** PKC12364 Technology GO Loader Support and Maintenance 2024 PKC12365 Technology Provision, support, and maintenance of anti-virus Solution (Sophos) 2024** PKC12366 Technology Secure mail data transfer solution (Egress) 2024** PKC12367 Technology Secure Remote Desktop Access and Support 2024 PKC12369 Technology AV Support - Council Chambers 2024 PKC12370 Technology Telephony Call Management System 2024 PKC12371 Technology Symphony iManage, iExchange, iMatch, ASD and MapInfo Runtime - Maintenance 2024 PKC12372 Technology Website Content Management System 2025** PKC12373 Technology Wi-Fi Network Planning & Management Toolkit (Ekahau) 2024** PKC12374 Technology Open Data Platform (CKAN) 2024** PKC12375 Technology SOCITM Subscription 2024 PKC12376 Technology Customer Services Platform 2024 PKC12404 Technology Committee Services Software 2023 PKC12410 Facilities Fire Safety Products 2023** PKC12412 Finance Security Services and Cash Collection 2023* PKC12418 Facilities Cleaning Equipment TBC** PKC12420 Housing Maintenance Construction Materials 2023** Page 59 of 146
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Perth and Kinross Council 46 Communities Delivery Plan Reference Category Contract Expected Award Date PKC11848 Consultancy Consultancy - Review of Housing Improvements Team 2023 PKC11849 Consultancy Consultancy - Review of New Builds Team/Process PKC11856 Consultancy Consultancy - Appointment of Consultants for Retrofit Assessments - Shops & Offices 2023** PKC11859 Consultancy Consultancy - Design of Fire Alarm Replacements 2023** PKC11861 Consultancy Consultancy - Appointment of Consultants for Small Capital Projects Works Delivery (technical support to existing team) PKC11862 Consultancy Consultancy - Retrofit Assessments of all Council Housing Stock based on Climate Change Action Plan (to be combined with Non-Domestic Retrofit Assessments and review of EV charging and delivery of Waste Strategy with other Council teams) PKC12148 Consultancy Biodiversity Consultancy 2023 PKC12343 Consultancy Detailed design for underpass 2023** PKC12386 Consultancy Outsourced Sales Rep 2023 2023 PKC12438 Consultancy Employer's Agent 2023** PKC12154 Employability, Skills Tay Cities Deal Digital Skills 2023 PKC12206 Energy Efficiency Low carbon energy storage and heating technology 2023 PKC12322 Environmental Health Air Quality Laboratory Services 2023 PKC11378 Fleet Lease of Electric vehicles PKC11799 Fleet Supply of 4 x 2 Axle Hook lifts 2023** PKC11803 Fleet Supply of 1 x Curtain-sider 2023** PKC11805 Fleet Supply of 2 x Artics 2023** PKC11806 Fleet Supply of 5 x RCVs 2023** PKC11807 Fleet Supply of 5 x Tippers 2023** PKC11808 Fleet Supply of 8 x Car Derived Vans 2023** PKC11809 Fleet Supply of 14 x Pickups 2023** PKC11810 Fleet Supply of 1 x Sweepers 2023** PKC11812 Fleet Supply of 4 x Small Panel Vans 2023** PKC11814 Fleet Supply of 3 x Trailed Leaf Vacuums 2023** PKC11815 Fleet Supply of 1 x Vehicle Wash 2023** PKC11816 Fleet Supply of 1 x Linked O Licence Trailer 2023** PKC11819 Fleet Supply of 4 x Vehicle Bodies 2024** Page 60 of 146
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Perth and Kinross Council 47 Communities Delivery Plan Reference Category Contract Expected Award Date PKC11820 Fleet Supply of 13 x Buses ** PKC11821 Fleet Supply of 4 x 4x4 Cars 2024** PKC11822 Fleet Supply of 14 x Cars - Hatchback ** PKC11823 Fleet Supply of 3 x MPV 2023** PKC11825 Fleet Supply of 1 x 4 Axle Hooklift ** PKC11826 Fleet Supply of 1 x RCV ** PKC11827 Fleet Supply of 1 x Skip Loader ** PKC11828 Fleet Supply of 4 x Tippers 2023** PKC11829 Fleet Supply of 11 x Car Derived Vans ** PKC11830 Fleet Supply of 1 x Pickup ** PKC11831 Fleet Supply of 1 x Luton Van ** PKC11832 Fleet Supply of 11 x Panel Vans ** PKC11833 Fleet Supply of 4 x Small Panel Vans 2024** PKC11834 Fleet Supply of 3 x Trailed Aerators 2023** PKC11835 Fleet Supply of 1 x Mowar Rotary Deck ** PKC11836 Fleet Supply of 1 x Vehicle Ramp ** PKC11837 Fleet Supply of 8 x Ride on Mowers ** PKC11839 Fleet Supply of 10 x Trailers ** PKC11840 Fleet Supply of 4 x Agricultural Tractors ** PKC11841 Fleet Supply of 7 x Mowers ** PKC11842 Fleet Supply of Various GM Equipment ** PKC11843 Fleet Supply of 5 x Sweepers 2024** PKC12109 Fleet Supply of 6 car derived vans 2025** PKC12156 Fleet 5 x Ride on Cut & Collect Mowers 2023** PKC12157 Fleet 5x Pedestrian Mowers 2023 PKC12160 Fleet 2 Dollys 2023 PKC12162 Fleet 5 x Ride on Cut & Collect Mowers 2023** PKC12163 Fleet 5x Pedestrian Mowers 2023 PKC12192 Fleet Managed Service 2023 2023 PKC12207 Fleet Upgrade of Bredneck Vehicle Wash 2023 PKC12220 Fleet Purchase of Four Ejection Trailers 2023** PKC12236 Fleet Supply of 1 Lease Car as per CCSRM6069 2023** PKC12250 Fleet Supply of 3 RCVs 2023 PKC12251 Fleet Supply of 1 Tipper 2023** PKC12252 Fleet Supply of 5 Pick-ups 2023 PKC12253 Fleet Supply of 3 Hatchback Cars 2024** PKC12254 Fleet Supply of 1 4x4 Car 2024** PKC12255 Fleet Supply of 1 MPV - 7 seat 2024** PKC12256 Fleet Supply of 2 Artics 2024 PKC12257 Fleet Supply of 1 Hooklift 2024 Page 61 of 146
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Perth and Kinross Council 48 Communities Delivery Plan Reference Category Contract Expected Award Date PKC12258 Fleet Supply of 2/3 Library Vans 2024 PKC12259 Fleet Supply of 2 RCVs 2024 PKC12260 Fleet Supply of 3 Road Sweepers 2024 PKC12261 Fleet Supply of 5 Tippers 2024 PKC12262 Fleet Supply of 1 Pick-up 2024** PKC12263 Fleet Supply of 8 Car Derived Vans 2024 PKC12264 Fleet Supply of 3 Pick-ups 2024 PKC12265 Fleet Supply of 1 Panel Van 2024** PKC12266 Fleet Supply of 8 Panel Vans 2024 PKC12267 Fleet Supply of 7 Small Panel Vans 2024 PKC12268 Fleet Supply of 3 Van Derived MPV 2024 PKC12269 Fleet Supply of 12 Tippers 2024 PKC12270 Fleet Supply of 1 Scissor Lift 2024** PKC12271 Fleet Supply of 1 Telescopic Boom 2024 PKC12272 Fleet Supply of 1 Quad 2024** PKC12273 Fleet Supply of 4 Agricultural Tractors 2024 PKC12274 Fleet Supply of GM Equipment 2024** PKC12285 Fleet Supply of 1 Lease Car as per CCSRM6069. S Kinnon 2023** PKC12286 Fleet Supply of 1 Lease Car as per CCSRM6069. J Watson 2023** PKC12302 Fleet Purchase of 2 Road Sweepers 2023** PKC12348 Fleet Repair & Maintenance for 2 x Telehandlers 2023 PKC12349 Fleet Supply of 1 Lease Car as per CCSRM6069 2023** PKC12352 Fleet Supply of 2 Artics 2023** PKC12378 Fleet Schmidt to continue to service and Maintain Pavement Sweeper 2023 PKC12384 Fleet Supply of 1 Lease Car as per CCSRM6069 2023** PKC11983 Flooding Comrie Flood Protection Scheme (Main Works) 2023** PKC12346 Greener living Air Quality - Continuous Monitoring 2023** PKC11880 Greenspace Seven Acres Park, Perth PKC12231 Housing Energy Performance Certificates 2023 PKC12382 Housing Void Property 15 Sheilhill Pl, Stanley 2023 PKC12383 Housing Housing maintenance 2023 PKC11850 Housing Improvements Communal Door Entry Systems and Door Sets with Associated Works PKC11853 Housing Improvements Registration of Energy Performance Certificates PKC11857 Housing Improvements Shops and Offices Upgrades 2024 Page 62 of 146
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Perth and Kinross Council 49 Communities Delivery Plan Reference Category Contract Expected Award Date PKC11858 Housing Improvements Internal upgrades to properties at 8 St Catherines Road and upgrades to closes at St Catherine's Road and High Street, Perth 2024 PKC11851 Housing Maintenance Servicing, Inspection, Maintenance and Reactive Maintenance of Fire Sprinkler Systems in Domestic Properties and Bin Stores. 2023 PKC11852 Housing Maintenance Servicing & Maintenance - Lightning Conductor Testing PKC11854 Housing Maintenance Housing - Domestic Windows and Doors Replacements PKC11860 Housing Maintenance Fire Alarm Replacements (Works Contract) 2023 PKC11863 Housing Maintenance Servicing & Maintenance - Additional Emergency Lighting Servicing & Maintenance Contracts based on Controlled Door Entry Properties and previous New Builds 2023** PKC12300 Housing Maintenance Phase 5 Central Heating Contract 2023** PKC12105 Housing Repairs Retrofit to Meet Energy Efficiency Standard (EESSH2) Compliance PKC12202 Housing Repairs Void Energy Management 2023 PKC12350 Housing Repairs Lightning Conductors 2023 PKC12324 Housing Repairs & Improvement Registration of Energy Performance Certificates 2023** PKC12325 Housing Repairs & Improvement Housing - Domestic Windows and Doors Replacements 2024 PKC12327 Housing Repairs & Improvement Energy Efficiency Works to existing housing stock (2023/24) 2023 PKC12328 Housing Repairs & Improvement Energy Efficiency Works to existing housing stock (2024/25) 2024 PKC12329 Housing Repairs & Improvement Smoke Detector Contract for phased replacements 2026 PKC12330 Housing Repairs & Improvement Controlled Door Entry - ad hoc installs 2023** PKC12331 Housing Repairs & Improvement Small Extensions to properties ad hoc** PKC12332 Housing Repairs & Improvement St Catherine's Square Regeneration project 2024 PKC12333 Housing Repairs & Improvement Sheltered Housing Heating Replacements 2023 Page 63 of 146
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Perth and Kinross Council 50 Communities Delivery Plan Reference Category Contract Expected Award Date PKC12335 Housing Repairs & Improvement Installation of Assisted Bathing and works in communal areas in Sheltered Housing 2023 PKC12336 Housing Repairs & Improvement Window replacements at Greyfriars Hostel, Perth 2023 PKC12337 Housing Repairs & Improvement External EPC's for NON EPC properties (approx. 600) 2023 PKC12339 Housing Repairs & Improvement Room in roof insulation EPC band E & F Properties 2023** PKC12340 Housing Repairs & Improvement PV Solar to be installed Band E & F Properties struggling to hit Band D 2023** PKC12401 Housing Repairs & Improvement Housing Planned Maintenance 2023 PKC12408 Housing Repairs & Improvement Property Maintenance and Refurbishment 2023** PKC12288 Planning & Housing Expansion of Home Energy Advice Services 2024 PKC11879 Play Areas Victory Park, Bridge of Earn 2024 PKC11881 Play Areas Muirend Park, Perth 2024 PKC11882 Play Areas Comrie 126 Core Path PKC11883 Play Areas Davies Park, Kinross 2023 PKC11884 Play Areas Scotlandwell Play Area, Kinross 2023 PKC11885 Play Areas Greenloaning Play Area 2024 PKC11886 Play Areas Langlands, Luncarty 2023 PKC11887 Play Areas Westfield Common 2023 PKC12307 Play Areas Potterhill Play area 2023** PKC12308 Play Areas Coronation Park Muthill Play Area` 2023** PKC12309 Play Areas Craigie Park Play Area 2023** PKC12310 Play Areas Scotlandwell Play Area 2023** PKC12311 Play Areas Davis Park Kinross Play Area 2023** PKC12312 Play Areas Langland Luncarty Play Area 2023** PKC12313 Play Areas Greenloaning Play Area 2023** PKC12314 Play Areas Westfield Common 2023** PKC12315 Play Areas Bridge of Earn Play Area 2023** PKC12316 Play Areas Legion Park Comrie 2023** PKC12317 Play Areas Muirend Park 2023** PKC12442 Play areas Surface installation 2023** PKC12177 Property Servicing and Maintenance of Local Exhaust Ventilation systems and fume cupboards 2023 PKC12377 Public and community transport Bus Shelter Cleaning 2023 PKC12446 Repairs & Improvements Alterations to parking bays at Rorrie Terrace in Methven 2023 Page 64 of 146
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Perth and Kinross Council 51 Communities Delivery Plan Reference Category Contract Expected Award Date PKC11485 Roads and pavements Pedestrian counts and video survey – Edinburgh Road, Perth PKC11874 Roads and pavements CCTV Survey ** PKC12180 Roads and pavements South Inch Culvert Repairs 2023 PKC12417 Roads and pavements Road Signage TBC** PKC12159 Sponsorship/advertis ing Advertising on Fleet Vehicles 2023 PKC12243 Street Lighting LED Lanterns 2023 PKC12320 Street Lighting Street lighting repairs - Broxden 2023 PKC12415 Street Lighting Street Lighting Materials 2023** PKC10970 Structures Old Perth Bridge Masonry Crack Stitching 2023 PKC10971 Structures Queens Bridge Scour Works 2023 PKC10973 Structures Queens Bridge Concrete Repair, Tie Bar & Drainage Works 2023 PKC11964 Structures A827 Bolfracks wall replacement, Aberfeldy - Phase 2 2023 PKC12001 Structures Bridge Inspections 23/24 Pack B3 2023** PKC12002 Structures Bridge Inspections 23/24 Pack 1 2023** PKC12004 Structures Scour Assessments 23/24 Pack 1 2023 PKC12290 Structures Queens Bridge Inspections / Monitoring 2023** PKC12291 Structures Queens Bridge Concrete Repair Survey 2023** PKC12292 Structures Fanny Burn Culvert Replacement 2023 PKC12293 Structures Bridge of Tilt repairs 2023 PKC12295 Structures Victoria, Caputh Bridge repairs 2023** PKC12296 Structures Boatland Ret Wall repairs 2023** PKC12297 Structures Burmeston Br repairs 2023** PKC12298 Structures Gatehouse Culvert Repairs 2023 PKC12299 Structures Garry Viaduct Consultancy Services 2023** PKC12176 Structures and Flooding Dillivaird Br Repairs 2023** PKC12178 Structures and Flooding Wades Bridge, Aberfeldy 2023 PKC12224 Structures and Flooding Blairgowrie Weir Scour Repairs Stage 2 2023 PKC12237 Structures and Flooding Perth Integrated Catchment Study (Optioneering) 2023 PKC12238 Structures and Flooding Bridge of Earn Surface Water Flood Study 2023 Page 65 of 146
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Perth and Kinross Council 52 Communities Delivery Plan Reference Category Contract Expected Award Date PKC12239 Structures and Flooding Comrie Surface Water Management Plan 2023 PKC12240 Structures and Flooding Luncarty Flood Study 2024 PKC12241 Structures and Flooding Kinross Surface Water Management Plan 2024 PKC12242 Structures and Flooding Watercourse Clearance & Repair Works 2023 PKC12247 Structures and Flooding Flooding Development Control Works 2023** PKC12125 Structures and Flooding DCC Civils Framework Lot 5 Emergency Works 2023** PKC12356 Technology Clear Skies Software 2023 PKC12169 Traffic & Network Team Replacement Parking Machines 2023** PKC12198 Traffic & Network Team On-street Residential EV Charging 2023** PKC12114 Waste Provision of Compaction Equipment and Processing of Cardboard 2023 PKC12194 Waste Food Waste 2023** PKC12195 Waste Mixed Paper and Card 2023 PKC12215 Waste Processing of Food Waste 2023** PKC12216 Waste Traffic Monitoring Technology for Recycling Centres 2023** PKC12217 Waste Processing of Street Sweepings 2024** PKC12219 Waste Processing of Mixed Paper and Card 2023 PKC12228 Waste Delivery and Distribution of Plastic Wheeled Bins 2023** PKC12387 Waste Re-processing of Used Tyres 2023 PKC12361 Waste Wheelie bin cleaning and recycling 2023 PKC12443 Waste Services Four Wheeled Bulker Bins for Domestic Twin Stream Recycling 2023** PKC12444 Waste Services Two Wheeled & Bulker bins for Commercial Twin Stream Recycling 2023** PKC10023 Waste Services - Expenditure Processing of Food Waste 2023 PKC10814 Waste Services - Expenditure Recyclable & Refuse Containers PKC11527 Waste Services - Expenditure Processing of Inert Waste 2023** Page 66 of 146
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Perth and Kinross Council 53 Communities Delivery Plan Reference Category Contract Expected Award Date PKC11864 Waste Services - Expenditure Processing of Organics 2023** PKC11868 Waste Services - Expenditure Used Tyres 2023 PKC11870 Waste Services - Expenditure Mobile Toilets Framework 2023 PKC11871 Waste Services - Expenditure Waste Analysis 2024** PKC11873 Waste Services - Expenditure Recycle and Refuse Containers ** PKC11289 Finance Debt Collection 2024** PKC12409 Technology National Shared Digital Alarm Receiving Centre TBC** PKC12413 Technology Technology Enabled Care Goods 2023** Page 67 of 146
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Perth and Kinross Council 54 Education & Childrens Services Delivery Plan Reference Category Contract Expected Award Date PKC12117 Education Education training 2023 PKC12118 Education Play on Pedals- bikes 2023 PKC12170 Consultancy Digital Mental Health Support Service 2023 PKC12181 Consultancy Whole Family Wellbeing Programme – Consultation with Families 2023 PKC12182 Consultancy Whole Family Wellbeing Programme – Support for whole system transformation 2023 PKC12187 Schools and Learning Play on Pedal 2023 PKC12188 Schools and Learning Communication and Language through Outdoor Learning Training 2023 PKC12213 Finance PayPoint 2023 PKC12222 Education Educational Psychologists 2023** PKC12227 Education Fear-less training & resources 2023 PKC12245 Play Areas Craigie primary playground markings 2023** PKC12246 Play Areas Timber trail 2023** PKC12275 Education Funded Providers of Early Learning & Childcare 2023 PKC12276 Education Range of Family Support Services - Homestart 2024 PKC12277 Education Play on Pedals Bikes 2023 PKC12278 Education First Aid Training 2023 PKC12279 Education Vending Machines TBC PKC12280 Education Range of Family Support Services 2024 PKC12281 Education Range of Family Support Services 2024 PKC12282 Education Whole Family Wellbeing Programme TBC PKC12283 Education Family Mentoring Services 2023 PKC12284 Education TBC Crisis Support Services 2023 PKC12381 Education CALL Scotland 2023 PKC12385 Human Resources Agency staff for ECS 2023** PKC12405 Education Bertha Park Bike Shelter Alterations 2023 PKC12407 Catering Commercial Catering Equipment 2023** PKC12414 Catering Bread and Rolls 2023** PKC12432 Catering Fresh Fruit and Vegetables 2024** Page 68 of 146
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Perth and Kinross Council 55 Health & Social Care Partnership Delivery Plan Referenc e Category Contract Expected Award Date PKC11181 Social Care Occupational Therapy equipment 2023 PKC11905 Social Care Floating Housing Support 2025 PKC12425 Support for adults and older people Care Homes for Adults with Learning Disabilities Including Autism TBC** PKC12426 Social Care Care and Support 2024** PKC12429 Social Care Secure Care 2024** Page 69 of 146
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PERTH & KINROSS COUNCIL FINANCE & RESOURCES COMMITTEE 31 JANUARY 2024 REVENUE BUDGET 2023/24 – UPDATE NO. 3 Report by Strategic Lead – Finance & Business Support (Report No. 24/40) 1. PURPOSE 1.1 This report provides an update on progress with the 2023/24 General Fund Revenue Budget based upon the October 2023 ledger, updated for any subsequent known material movements, and the projected financial position of the Housing Revenue Account. 1.2 The total net projected over spend on the 2023/24 General Fund Management Budget is £1.057 million (see Appendix 1). 2. RECOMMENDATIONS 2.1 The Committee is requested to: A. note the contents of the report. B. note the projected outturn for General Fund Services set out in Section 5 and Appendix 1 and 2. C. note the projected outturn for Corporate Budgets and Perth & Kinross Integration Joint Board set out in Section 6. D. note the funding update provided in Section 7. E. note the projected outturn for the Housing Revenue Account, which is summarised in Section 8 and Appendix 4. F. approve the adjustments to the 2023/24 Management Revenue Budget detailed in Sections 8, 9, 10 & 11 and Appendices 1, 2, 4, 5, 6 & 7. G. note the financial risks set out in Section 12 and Appendix 8. 3. STRUCTURE Section 4 Background Section 5 Revenue Monitoring – Service Budgets Section 6 Revenue Monitoring – Corporate Budgets Section 7 Revenue Monitoring – Funding Section 8 Revenue Monitoring – Other Updates Section 9 2023/24 Additional Funding 6 Page 71 of 146
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Section 10 2023/24 Virements Section 11 2023/24 Movements in Reserves Section 12 Financial Risks Section 13 Conclusions 4. BACKGROUND 4.1 This report updates the Committee on progress with the 2023/24 Revenue Budget. Appendix 1 to this report summarises the current projected year end (outturn) position for each Service based upon the October 2023 ledger, updated for any subsequent known material movements. 4.2 The budget total reflected in Column 1 of Appendix 1 to this report is that approved by the Council in setting the 2023/24 Final Revenue Budget on 1 March 2023 (Report No. 23/72 refers). In addition, adjustments approved by the Council on 4 October 2023 (Report No. 26/268 refers), the Finance & Resources Committee on 26 April, 13 September and 22 November 2023 (Report Nos. 23/120, 23/242 and 23/315 refer) and Executive Sub-Committee of the Finance & Resources Committee on 24 July 2023 (Report No. 23/219 refers) are reflected in Appendix 1 (Column 2). 5. REVENUE MONITORING – SERVICE BUDGETS 5.1 The total net projected under spend on Service budgets, which is summarised in Section 1 of Appendix 1 to this report, is £341,000 which represents 0.1% of total net Service expenditure. 5.2 Details of variances against individual Service budgets are shown in Appendix 2 to this report with the most significant variances summarised below. 5.3 The management of Service over and under spends are considered throughout the financial year and may also form part of the Revenue Budget strategy for future years. 5.4 There remains a risk that the Council continues to experience increases in costs over the short to medium term that are higher than budgeted inflation levels. This is already being seen in the cost of the materials required by property and housing maintenance teams. Going forward, this may continue to have an impact on projected outturns and future years’ budgets. Education & Children’s Services 5.5 The projected outturn for Education & Children’s Services excluding Devolved School Management (DSM) and the Pupil Equity Fund (PEF) is currently anticipated to be £1.036 million or 0.4% less than budget – a movement of £861,000 on the position last reported to Committee. The individual elements contributing to this position are summarised in the following table and narrative. Page 72 of 146
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Function Projected Outturn Movement £’000 % £’000 Education Services Under spend (404) (0.9) (534) Children, Young People & Families Under spend (101) (0.4) (101) Business & Resource Services Under spend (75) (1.0) (44) Catering Services Under spend (456) (6.3) (182) TOTAL Under spend (1,036) (0.4) (861) 5.6 Within non devolved Education Services there is reduction in the net projected over spend of £534,000. This is primarily made up of movements in projected staff costs due to additional slippage and strikes (£667,000) together with other net projected under spends (£25,000) partially offset by movements in home to school transport projections (£158,000). 5.7 In Services for Children, Young People & Families there is an increase in the projected under spend of £101,000. This is made up of projected under spends on staff costs (£129,000) and additional income (£99,000) partially offset by increases in the cost of direct provision to service users (£127,000). 5.8 In Business & Resource Services there is an increase in the projected under spend of £44,000 due, primarily to updated staff cost projections. 5.9 In Catering Services, there is an increase in the projected under spend of £182,000 based on the latest projections on school meal uptake. 5.10 The Devolved School Management Scheme (DSM) is currently projected to under spend by £239,000 due to staff slippage and additional income, which represents 0.2% of the overall DSM budget. However, individual schools are experiencing challenges in delivering approved staff slippage targets. The budgets for the Devolved School Management scheme are allocated by financial year (April – March), whereas expenditure is incurred by academic year (August – June). 5.11 At this stage of the academic year, expenditure met from the Pupil Equity Fund (PEF) is projected to be £100,000 less than the allocation from the Scottish Government of £1.874 million. Schools are being instructed to use this year’s PEF by 31 March 2024. It is anticipated that the projected under spend on teacher and support costs of £100,000 will be carried forward to 2024/25 to meet commitments. The budgets for the Pupil Equity Fund scheme are allocated by financial year, whereas expenditure is incurred by academic year. Communities 5.12 The projected outturn for Communities is currently anticipated to be £623,000 or 0.8% more than budget - which represents a movement of £623,000 on the position last reported to Committee. This position is summarised in the following table and narrative. Page 73 of 146
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Function Projected Outturn Movement £’000 % £’000 Environmental & Consumer Services Over spend 938 2.5 798 Culture & Communities Over spend 115 0.9 (35) Planning & Development Over spend 45 (0.7) 115 Housing Over spend 45 0.5 - Business & Resources Under spend (520) 8.6 (255) TOTAL Over spend 623 0.8 623 5.13 In Environmental & Consumer Services there is an increase in the projected net over spend of £798,000. This is the net projected cost to the Council of the severe weather events that took place in October 2023. The gross cost is currently estimated to be £1.232 million and is it anticipated that £434,000 will be recovered under through the Bellwin Scheme with the balance funded from unearmarked Reserves. 5.14 In Culture & Communities the projected over spend has reduced by £35,000. 5.15 In Planning & Development there is a net increase in the projected over spend of £115,000 due, in the main, to updated projections in relation to Perth Harbour, commercial estates and electrical vehicle charging activity and additional legal costs associated with planning appeals. 5.16 Within Business & Resources there is an increase in the projected under spend of £255,000 due to additional staff slippage and income partially offset by IT licensing costs. Corporate & Democratic Services 5.17 The projected outturn for Corporate & Democratic Services is currently anticipated to be £60,000 or 0.1% more than budget – a movement of £67,000 from the position last reported to Committee. The main movements are summarised in the following table and narrative. Function Projected Outturn Movement £’000 % £’000 Legal & Governance Services Under spend (118) (2.7) (12) Finance Over spend 77 5.8 - Human Resources Under spend (68) (2.0) (45) IT & Revenues and Benefits Over spend 169 1.7 (10) TOTAL Over spend 60 0.1 (67) 5.18 Across the Service, staff cost and income projections have been updated resulting in a net reduction in the projected over spend of £67,000. Chief Executive Service 5.19 The projected outturn for the Chief Executive’s Service is currently anticipated to be £12,000 more than budget. Page 74 of 146
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6. REVENUE MONITORING – CORPORATE BUDGETS 6.1 Included within Section 2 of Appendix 1 is an update on the Council’s Corporate budgets. More information on variances against individual budget headings are set out below. Perth & Kinross Integration Joint Board 6.2 In setting the 2023/24 final Revenue Budget, Perth & Kinross Integration Joint Board approved the use of Reserves to deliver a balanced position. However, the financial position of the IJB remains challenging due to health and social care continuing to face recruitment challenges, increasing client needs, uncertainty over funding and rising costs particularly within prescribing. 6.3 On 11 December 2023, the Audit & Performance Committee of the Perth & Kinross Integration Joint Board received a financial update for the Health & Social Care Partnership. At that time there was a projected over spend of £2.125 million which is set out in Appendix 3. Within the overall projected over spend, £1.283 million relates to social care. 6.4 In relation to non-devolved functions there is currently a projected under spend of £102,000 which is reflected in Appendix 1. Council Tax Reduction Scheme 6.5 The application of the Council Tax Reduction Scheme is a statutory function for the Council. The promotion and encouragement of take up is a key responsibility for the Council, particularly when households are facing significant pressures on the cost of living. 6.6 The level of expenditure incurred by the Council is dependent upon two main drivers, firstly, the average number of weekly caseload and, secondly, the average value of weekly entitlements. The following graph sets out both variables over the current and previous six financial years. The graph shows a clear increase in the average weekly entitlement whereas the average caseload has been more volatile but has returned to higher levels. Page 75 of 146
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6.7 In the current financial year, the Council is supporting approximately 8,500 households across Perth and Kinross with the Council Tax Reduction Scheme with an average award of £16.65 per week. This results in a projected over spend on the Council Tax Reduction Scheme of approximately £1.150 million which is reflected in Appendix 1. 7. REVENUE MONITORING – FUNDING 7.1 Further information on the Council’s funding is set out within Section 3 of Appendix 1. More information on variances against individual budget headings are set out below. Council Tax Income 7.2 The amount of income the Council will generate from Council Tax is dependent on two main factors, firstly collection levels and secondly, the number of Band D properties on the Valuation Roll. 7.3 Monitoring of Council Tax collection levels is carried out monthly. The following graph sets out collection performance to 31 December 2023 together with prior year comparative figures for the previous five financial years. 7.4 Between 2018/19 and 2022/23, the average collection figure to 31 December was 81.83%. The actual collection figure to 31 December 2023 was 81.49% which is a reduction of 0.34% compared to the five-year average, and a 0.51% reduction on the comparable position in 2022. Page 76 of 146
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7.5 Secondly, in setting the Council’s Revenue Budget, assumptions are made on increases in the number of Band D equivalent properties. The graph set out below suggests that actual growth levels are in line with budget assumptions. 7.6 Using the information on both in year and previous years collection rates, along with the growth in the number of band D equivalent properties, the level of Council Tax income is now projected to be £200,000 more than budget and this is reflected in Appendix 1. Page 77 of 146
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Non-Domestic Rates 7.7 The actual collection rate to 31 December 2023 was 79.98%, compared to 79.43% for the same period in 2022/23. 8. REVENUE MONITORING – OTHER UPDATES Impact on Arm’s Length External Organisations (ALEOs) 8.1 The Council continues to work closely with its three Arm’s Length External Organisations (ALEOs) – Live Active Leisure (LAL), Perth Theatre & Concert Hall (PTCH) and Culture Perth & Kinross (CPK) who make an important contribution to the Corporate Plan through the current Culture, Physical Activity and Sport Strategies approved by Council in May 2023. 8.2 To date, no significant financial issues have been identified relating to Culture Perth and Kinross or Perth Theatre & Concert Hall. 8.3 Live Active Leisure finished 2022/23 with a revenue deficit of £203,000. For 2023/24, LAL has a budgeted deficit of £630,000, which it expects to rise to £1.3 million in 2024/25. For 2023/24, LAL are funding the budgeted deficit from their Reserves and at this stage, there is no ask of the Council. The financial consequences of the severe weather in October 2023 are anticipated to be contained within the overall deficit for 2023/24. 8.4 LAL’s projected deficits in 2021/22 and 2022/23 did not materialise, which is positive. However, Council officers will work with LAL throughout the year on best/worst/mid-range projections to ensure that the Committee has more certainty about the likely year end position for 2023/24. This will be particularly important to support work on the ALEO budget positions and SLA awards for 2024/25 given the continuing financial challenges which face the Council. Housing Revenue Account 8.5 The Housing Revenue Account is currently projected to break even in the current financial year. The main elements are summarised below and set out in Appendix 4. 8.6 Across the Housing Revenue Account there is a net projected over spend of £187,000. The main reasons for these movements are updated staff cost projections which include the full year financial implications of the 2023/24 pay award and consultancy costs. 8.7 As a result of the variances identified above Capital Financed from Current Revenue will reduce by £187,000. 9. 2023/24 ADDITIONAL FUNDING 9.1 Since the 2023/24 Revenue Budget was updated on 22 November 2023 (Report No. 23/315 refers), the Council has been advised of additional funding for the current financial year from several sources. To ensure that the Page 78 of 146
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2023/24 Management Budget continues to reflect the operational requirements of the Council, several adjustments are required, which are summarised below and included in Appendix 1 and Appendix 5. Scottish Government – Revenue Support Grant: • Pay – £4.191 million (all Services) • Psychology – £6,000 (Education & Children’s Services) (ECS) • Teacher’s Induction Scheme –£149,000 (ECS) • Temporary Accommodation Pressures – £36,000 (Communities) • Ukraine Resettlement Scheme – £84,000 (Communities) • Storm Babet – £9,000 (Communities) • Self-Directed Support – £6,000 (Health) 9.2 The Scottish Government has advised that the increase in funding identified above of £4.481 million will be made through a redetermination of the Council’s Revenue Support Grant. It is therefore necessary to adjust budgets for Education & Children’s Services, Communities, Corporate & Democratic Services, Health & Social Care and Revenue Support Grant. 9.3 ACTION: The Committee is asked to approve the adjustments set out at paragraph 9.2 which is reflected in Appendix 1 (Column 3) to this report. Scottish Government Ring Fenced Grant 9.4 The Scottish Government has advised that the final amount allocated for Pupil Equity Funding will be £3,930 greater than previously advised. It is therefore necessary to adjust both the budget for Education & Children’s Services and Ring-Fenced Grants. 9.5 ACTION: The Committee is asked to approve the adjustment set out at paragraph 9.4 above. These adjustments are reflected in Appendix 1 (Column 3) to this report. Other Funding 9.6 Other funding amounting to £1.381 million will be paid outside the Revenue Support Grant mechanism as Other Grant income and is, therefore, cost neutral in terms of the budget summary. Details of this funding is set out in Appendix 5. 9.7 ACTION: The Committee is asked to note the receipt of £1.381 million of additional resources, with this funding being reflected within Education & Children’s Services and Communities as additional grant income. The current projected outturn assumes that all these additional resources will be fully expended in 2023/24 or carried forward under the terms of the grant award. Page 79 of 146
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10. 2023/24 VIREMENTS Contribution to/from Capital Fund 10.1 In line with the strategy for managing the Council’s Capital Programme over the medium term, it is recommended that the eventual over or under spend on Capital Financing Costs and Interest on Revenue Balances be transferred from or to the Capital Fund. 10.2 The latest monitoring indicates a projected reduction in capital financing costs (loan charges) of £119,000 based on the latest treasury management activity and a reduction in income of £235,000 from interest on revenue balances due to updated interest rate projections. This will result in a net reduction in the Contribution to the Capital Fund of £116,000 in the current financial year. 10.3 ACTION: The Committee is requested to approve the virement of £119,000 from the Capital Financing Costs (Loan Charges) Budget and £235,000 from Interest on Revenue Balances with a corresponding reduction in the projected Contribution to the Capital Fund. These adjustments have been reflected in Appendix 1 (Column 4) to this report. 10.4 At 31 March 2023, the audited 2022/23 Annual Accounts included a Capital Fund balance of £26.343 million. The Capital Fund is currently projected to peak in 2024/25 at approximately £33.609 million, before gradually reducing until fully utilised in 2038/39. 11. 2023/24 MOVEMENTS IN RESERVES 11.1 Included at Appendix 6 is an update on the Council’s General Fund Reserves. The appendix includes the following: • Earmarked and unearmarked Reserves at 31 March 2023 (per audited Annual Accounts). • previously approved contributions to and from earmarked Reserves in 2023/24, 2024/25 and 2025/26. • The impact of proposals within this report on earmarked Reserves. • Known commitments against earmarked Reserves. • The impact of the latest revenue monitoring on the level of unearmarked Reserves. 11.2 The earmarked Reserves are brigaded under three headings as follows: i. Balances held under statute / regulation – these earmarked Reserves are prescribed under legislation and the Council has limited discretion in how they are applied. ii. Balances held for specific (previously approved) purposes – the purpose of these earmarked Reserves has been previously approved by Council in either the Reserves Strategy or Annual Accounts iii. Balances held for other purposes – the creation of these earmarked Reserves has been approved by Council, but not specific proposals. Page 80 of 146
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11.3 Proposals involving earmarked Reserves under i. and ii. above will be advised to Committee in summary as Council either has limited discretion or previously approved their application. Proposals to apply earmarked Reserves under iii. above will include more detail for elected member consideration. Balances Held for Specific (Previously Approved) Purposes 11.4 These earmarked Reserves have previously been approved by elected members in their consideration of the Reserves Strategy or Annual Accounts. The proposals listed below transfer funding to earmarked Reserves to be applied in future years. • Working Smarter - £115,000 • Revenue Maintenance - £67,000 • Workforce Management (including Transformation) - £410,000 11.5 Approval is also sought to draw down up to £60,000 from the Culture earmarked Reserve to purchase fixtures and fittings that will support the delivery of the café within Perth Museum. 11.6 Furthermore, approval is sought to apply resources of up to £170,000 from the Culture earmarked Reserve in 2024/25 to meet upfront costs of operating the Perth Museum café until 30 September 2024. It is anticipated that this will be repaid by Culture Perth and Kinross from future revenues. 11.7 ACTION: the Committee is asked to approve the application of up to £230,000 from the Culture earmarked Reserve to fund upfront costs relating to the opening of Perth Museum. The adjustment for 2023/24 is reflected in Appendix 1 and for 2024/25 will be reflected in the Reserves Strategy considered by Council on 28 February 2024. 11.8 In addition, in setting the 2023/24 Revenue Budget in March 2023 the Council Approved Expenditure to fund several specific initiatives. For a variety of reasons including consultation and capacity issues, there has been slippage in the delivery of a few of these projects that may result in the expenditure not being incurred in the current financial year. Projects totalling £530,000 are set out at Appendix 7. 11.9 Should the Committee confirm that that the projects remain a priority for the Council then the balances set out in Appendix 7 will be transferred to an earmarked Reserve to ensure that the funding is in place to ensure delivery. The final outturn for individual projects may change before the end of the financial year. Therefore, by agreeing the projects within Appendix 7, the Committee is confirming that the initiative remains a priority and that the final under spend will be earmarked within Reserves. 11.10 Should any of the projects no longer be a priority, the projected under spend would be available to support the financial management of the Council in both current and future financial years. Page 81 of 146
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11.11 ACTION: The Committee is asked to confirm that the projects listed in Appendix 7 remain a priority and that the final under spends, currently projected at £530,000 are transferred to an earmarked Reserve to ensure delivery. Unearmarked Reserves 11.12 The 2023/24 SJC pay negotiations have now concluded with payments being made to staff in November and December 2023. Part of the funding of these 2023/24 SJC negotiations was a contribution from Councils. For Perth & Kinross Council this means a contribution from unearmarked Reserves of approximately £1.036 million in the current financial year which is reflected in Appendix 1. This contribution from unearmarked Reserves may reduce when the local government finance order is published in March 2024, and this will be reflected in the next revenue monitoring report. This will become a recurring funded pressure going forward and be included in the 2024/25 Provisional Revenue Budget that the Council will be asked to approve on 28 February 2024. 11.13 ACTION: The Committee is asked to apply £1.036 million from unearmarked Reserves to fund the 2023/24 SJC pay award. This adjustment is reflected in Appendix 1. 11.14 Subject to approval of the proposals included within this report and recognising the known commitments, the level of earmarked Reserves will reduce to £29.757 million and the level of unearmarked Reserves will reduce to £14.017 million or 3.1%. 12. FINANCIAL RISKS 12.1 In preparing the Council's 2023/24 Revenue Monitoring, officers have considered the key strategic, operational and financial risks facing the Council over this period. Whilst the risks may be managed in the current financial year, there is the potential for there to be an impact in the future. 12.2 To alleviate the impact these risks may have if they occur, a number of general risk mitigation factors are utilised by the Council which include detailed budget monitoring carried out by Services and having general fund balances available to meet unforeseen expenditure. 12.3 Financial risks previously identified are summarised in Appendix 8. 13. CONCLUSION 13.1 Based on the October 2023 ledger, a projected over spend of £1.057 million has been identified in the current financial year. 13.2 This level of projected over spend and contributions from unearmarked Reserves included within this and previous reports will result in a reduction in the level of unearmarked Reserves to £14.017 million or 3.1%. Page 82 of 146
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13.3 The financial position of the Council and its partners and ALEOs remains challenging and regular updates will be provided to the Council and the Finance & Resources Committee as the position develops. APPROVED Name Designation Date Stewart Mackenzie Head of Finance 23 January 2024 Karen Donaldson Chief Operating Officer 23 January 2024 Clare Mailer Director – Strategy, People & Resources 23 January 2024 Page 83 of 146
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce Yes Asset Management (land, property, IST) Yes Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: • Tackling poverty • Tackling climate change and supporting sustainable places • Growing a sustainable and inclusive local economy • Enabling our children and young people to achieve their full potential • Protecting and caring for our most vulnerable people • Supporting and promoting physical and mental wellbeing • Placing communities at the heart of how we work 1.2 This report relates to all these objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 84 of 146
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Workforce 2.2 There are no direct workforce implications arising from this report other than those reported within the body of the main report. Asset Management (land, property, IT) 2.3 There are no direct asset management implications arising from this report other than those reported within the body of the main report. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council must discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Executive Leadership Team have been consulted in the preparation of this report. Page 85 of 146
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2. BACKGROUND PAPERS 2.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. 3. APPENDICES • Appendix 1 – 2023/24 Management Budget • Appendix 2 – General Fund 2023/24 Projected Outturn – Service Analysis • Appendix 3 – Health & Social Care Partnership • Appendix 4 – Housing Revenue Account 2023/24 Projected Outturn • Appendix 5 – Other Fundings • Appendix 6 – General Fund Balances • Appendix 7 – Council Approved Expenditure • Appendix 8 – Financial Risks Page 86 of 146
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(1) (2) (3) (4) (5) (6) (7) (8) (9) 2023/24 Previously Movements Virements Movements 2023/24 Projected Variance Variance Council Approved in in Revised Outturn to to Approved Adjustments Funding Reserves Mgt Revised Revised Budget (Net) Budget Mgt Mgt Budget Budget £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 % SECTION 1 Service Budgets Education & Children's Services 230,985 8,338 1,970 (135) 241,158 240,122 (1,036) (0.4%) Communities 70,439 9,955 1,593 (280) 81,707 82,330 623 0.8% Corporate & Democratic Services 39,596 1,089 812 (232) 41,265 41,325 60 0.1% Chief Executive Service 3,712 1,341 (410) 4,643 4,655 12 0.3% Sub - Total: Service Budgets 344,732 20,723 4,375 0 (1,057) 368,773 368,432 (341) (0.1%) SECTION 2 Corporate Budgets Health & Social Care 83,958 2,870 1,146 (5) 87,969 87,867 (102) (0%) Contribution to Valuation Joint Board 1,309 1,309 1,309 0 0.0% Capital Financing Costs 15,137 (175) (119) 14,843 14,843 0 0.0% Interest on Revenue Balances (5054) (996) 235 (5,815) (5,815) 0 0.0% Net Contribution to/(from) Capital Fund 3,099 1,171 (116) 4,154 4,154 0 0.0% Contribution to/(from) Insurance Fund 200 200 200 0 0.0% Trading Operations Surplus (550) (550) 0 550 100.0% Support Service External Income (2153) (2,153) (2,153) 0 0.0% Tayside Pension Fund 1,725 (70) 1,655 1,655 0 0.0% Apprenticeship Levy 818 138 956 956 0 0.0% Council Tax Reduction Scheme 6,200 6,200 7,350 1,150 18.5% Discretionary Relief 1,104 1,104 1,104 0 0.0% Net Expenditure (General Fund) 450,525 23,661 5,521 0 (1,062) 478,645 479,902 1,257 0.3% SECTION 3 Funding Revenue Support Grant (239,627) (9,349) (4,481) (253,457) (253,457) 0 0.0% Ring Fenced Grant (17,725) 4 (4) (17,725) (17,725) 0 0.0% Non Domestic Rate Income (60,754) (60,754) (60,754) 0 0.0% Council Tax Income (103,914) (103,914) (104,114) (200) (0%) Capital Grant (1,600) (30) (1,630) (1,630) 0 0.0% Total Financing (423,620) (9,375) (4,485) 0 0 (437,480) (437,680) (200) (0%) Financed from/(returned to) Reserves 26,905 14,286 1,036 0 (1,062) 41,165 42,222 1,057 PERTH & KINROSS COUNCIL GENERAL FUND 2023/24 REVENUE BUDGET - SUMMARY APPENDIX 1 6 Page 87 of 146
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APPENDIX 2 PERTH & KINROSS COUNCIL - GENERAL FUND 2023/24 PROJECTED OUTTURN - SERVICE ANALYSIS (Based on Expenditure to 31 October 2023) Variance Variance £'000 £'000 Education & Children's Services Total (1,036) 0 DEVOLVED SCHOOL MANAGEMENT SCHEME (DSM) There are 66 primary schools, 7 secondary schools, 4 all through schools, 46 nurseries and early learning centres and 1 special school within the Council's DSM scheme. Each school has an individual budget, primarily based on pupil numbers. Headteachers are responsible for the annual budgets devolved to them in April each year. The total DSM budget for 2023/24 is £132.051 million including carry forwards. Within the scheme there is a facility allowing for DSM balances, whether surplus or deficit, to be brought forward from the previous financial year. In addition to the resources devolved, balances may also be available to headteachers of schools that have a carry forward. In 2022/23, £722,000 of DSM balances were brought forward. (200) Projected under spend on staff costs due to delays in filling vacancies. (39) Projected recovery of income from Scottish Qualifications Authority 239 There is currently a projected net under spend of £239,000 based on current spending plans from schools for the current academic year that runs to June 2024. The maximum carry forward under the DSM scheme is 2.5%, the current projection is 0.2%. The delivery of budgeted slippage targets remains challenging within individual schools. Pupil Equity Fund 100 The majority of schools within Perth & Kinross Council have been allocated a share of £1.874 million of Pupil Equity Funding from the Scottish Government as a ring fenced grant. Schools are being instructed to use this year’s PEF Grant by 31 March 2024 as per the revised Scottish Government guidance. At this time £100,000 is projected to be carried forward into 2024/25 for teacher and support staff costs to the end of the current academic year. (100) Projected carry forward of Pupil Equity Funding. NON DEVOLVED Education Services Nursery Sector (752) Additional slippage due to turnover of staff, appointments at the lower end of pay scales and impact of strikes that took place earlier this financial year. (32) Projected under spend on non domestic rates. 114 Projected under recovery of income due to reduced attendances at Kids Clubs Primary Sector 935 Slippage target currently not being met within primary sector due to requirement to maintain teacher numbers partially offset by the impact of strikes that took place earlier this financial year. (41) Projected under spend on home to school transport. Secondary Sector 52 Staff slippage target not being met. (27) Projected under spend on home to school transport. 4 Increased loan charges due to interest rate rises. Special Sector (611) Additional slippage due to turnover of staff, appointments at the lower end of pay scales and impact of strikes that took place earlier this financial year. 3 Projected over spend on home to school transport. 16 Increased loan charges due to interest rate rises. (65) Projected under spend on residential placements. SERVICE Summary of Service Variances 6 Page 89 of 146
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APPENDIX 2 PERTH & KINROSS COUNCIL - GENERAL FUND 2023/24 PROJECTED OUTTURN - SERVICE ANALYSIS (Based on Expenditure to 31 October 2023) Variance Variance £'000 £'000SERVICE Summary of Service Variances Services for Children, Young People & Families (279) Projected under spend taking account of non-recurring funding of £800,000 provided for 2023/24 and staff slippage due to delays in filling posts and proactive workforce management as part of the transformation review. 41 Projected over spend on legal fees and translation / interpreter services (20) Projected under spend on property costs. 56 Projected over spend on client travel. 216 The budget for young people with complex behavioural issues, which includes a number of pupils placed within residential schools, is projected to over spend based on the latest placements. This includes the provision of £1.152 million of non-recurring funding. (17) Projected under spends on Kinship Care (£60,000) and Foster Care (£2,000) partially offset by projected over spends on Adoption (£45,000) due to increased demand. 32 There is a projected over spend in relation to supporting care experienced young people (continuing care, supported accommodation) due to a doubling of the number of DWP clients. 83 There is a projected over spend on self directed support (children & disability team - respite provision) due to the level of demand and an increase to the hourly rate paid to clients. (213) Additional grant funding from Unaccompanied Asylum Seeking Children (£209,000) and income from the Duke of Edinburgh scheme (£4,000) which offset some of the costs above. Business and Resources Services (127) Additional slippage due to turnover of staff. 17 Projected over spend following an increase in the SEEMIS Licence costs, courier recharge, electrical testing & advertising. 35 Projected income shortfall on school lets. Catering Services (500) Projected under spend within the Early Learning & Childcare 1140 grant for nursery meals based on latest uptake. 44 Projected net over spend on the provision of school meals. Page 90 of 146
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APPENDIX 2 PERTH & KINROSS COUNCIL - GENERAL FUND 2023/24 PROJECTED OUTTURN - SERVICE ANALYSIS (Based on Expenditure to 31 October 2023) Variance Variance £'000 £'000SERVICE Summary of Service Variances Communities Total 623 ENVIRONMENTAL AND CONSUMER SERVICES Roads (100) Projected additional income from statutory road network works 65 Projected over spend on flood maintenance contracts (50) Projected under spend on Street Lighting maintenance 1,232 Projected additional costs relating to severe weather events in October 2023. (434) Income recoverable from the Scottish Government under the terms of the Bellwin Scheme 150 Additional costs in relation to maintenance around the River Ericht (150) Contribution from Scottish Government to River Ericht works (100) Projected saving on street lighting contract Regulation 25 Projected shortfall in Corporate Health and Safety income Operations 300 Projected net shortfall in commercial waste income (250) Projected additional income from sale of recyclates due to favourable market prices and introduction of twin- streaming collection 35 Additional hire costs for refuse collection vehicles (100) Projected saving on waste disposal contract following introduction of twin-streaming collection 50 Projected over spend on supplies and services Fleet Management (115) Saving on loan charges due to slippage on planned vehicle replacement programme 250 Additional cost of vehicle materials and repairs Waste Strategy 40 Additional consultancy costs to support the review of operational assets. 130 Projected expenditure on education and awareness for introduction of twin-streaming collection service Bereavement Services (40) Additional income from Bereavement Services CULTURE AND COMMUNITIES 150 Savings delayed on Single Cultural Trust. (35) Projected under spend on period dignity activity. PLANNING AND DEVELOPMENT 70 Perth Harbour - projected increase in operating costs /shortfall in income (100) Projected additional Planning & Building Warrant Income based on income trend to date 60 Projected over spend within Estates Commercial Property account. (50) Projected under spend of energy costs, net of maintenance costs for electric vehicle charging points. 65 Projected over spend on legal costs associated with planning appeals. HOUSING 45 Projected increase in energy costs at Greyfriars Hostel 20 Void Rent Loss for housing support properties (20) Temporary accommodation - reduction in estimated bad debt provision BUSINESS AND RESOURCES Service Wide (550) Slippage in excess of budgeted target. 30 Projected over spend on IT licensing and support costs. Public Transport Unit / Car Parking Account 25 Perth Bus Station - increased costs 60 Projected net over spend on Tendered Services (120) Projected additional income from park and ride departure charges. 35 Additional IT licensing costs Page 91 of 146
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APPENDIX 2 PERTH & KINROSS COUNCIL - GENERAL FUND 2023/24 PROJECTED OUTTURN - SERVICE ANALYSIS (Based on Expenditure to 31 October 2023) Variance Variance £'000 £'000SERVICE Summary of Service Variances Corporate & Democratic Services Total 60 Legal & Governance Services (148) Projected under spend on staff costs. 30 Updated projections in relation to income and supplies and services. Finance 77 Over spend on external audit fee following increase in charges and licensing costs. Human Resources (68) Projected net under spend on staff costs, supplies & services and income. Information Technology and Revenues & Benefits (50) Projected under spend on staff costs 86 Projected over spend on supplies and services, including postages, interpreter services and licensing costs 78 Projected over spend on crisis grants and community care grants 55 Projected shortfall in income Property 522 Projected overspend on property maintenance across the Council estate (351) Projected under spend on energy based on consumption to date. (229) Projected under spend on Pullar House due to updated inflation assumptions 58 Net over spend across the function including non-delivery of slippage target Chief Executive Service Total 12 Core Costs 12 Minor projected over spends across the Service. TOTAL (341) Page 92 of 146
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APPENDIX 3 Perth and Kinross Integration Joint Board (IJB) Projected outturn based on Revenue Monitoring to 31 October 2023 Social Care Health Health & Social Care Partnership £'000 £'000 £'000 DEVOLVED FUNCTIONS Older People Services 3,058 (33) 3,025 Adult Services (369) (351) (720) Other Community Services (165) 0 (165) Management/Commissioned/Other (136) 8 (128) Undelivered Savings 872 740 1,612 Sub Total - Hospital & Community Health 3,260 364 3,624 P&K IJB Lead Partner 0 (817) (817) Dundee & Angus Hosted Services Recharges In/Out excl Covid 0 1,133 1,133 Sub Total - Lead Partner Arrangement 0 316 316 GP Prescribing / Other Family Health Services 0 3,132 3,132 General Medical Services / Family Health Services 0 0 0 Sub Total - PKHSCP 3,260 3,812 7,072 Approved Use of General Reserves in 2023/24 (1,977) (2,970) (4,947) Total Projected Outturn PKHSCP 1,283 842 2,125 NON - DEVOLVED FUNCTIONS (102) (102) Projected Out-turn Over / (Under) Spend 6 Page 93 of 146
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APPENDIX 4 PERTH & KINROSS COUNCIL - HOUSING REVENUE ACCOUNT 2023/24 PROJECTED OUTTURN (Based on expenditure to 31 November 2023) £'000 0 Housing Repairs Projected under spend on staff costs (£60,000) and supplies & services (£8,000), partially offset by additional property costs (£14,000), transport hire (£34,000) and internet of things (£20,000). 68 Improvements Additional costs in relation to retrofit strategy (£78,000) partially offset by projected under spend on staff costs (£10,000). 304 Letham, North & South Projected over spends on IT costs (£90,000); staff costs (£118,000), decant costs in relation to burst pipes (£44,000); garden maintenance (£31,000); costs of uplifts, cleans & grass cuts (£44,000); cleaning (£5,000) and other non-staff related budgets (£5,000). These are partially offset by a projected under spend on sheriff officer fees (and related income) (£20,000) and transport costs (£13,000). 49 Perth City and Specialist Projected over spends on decant costs / disturbance payments relating to burst pipes (£42,000), staff costs(£7,000) and energy (£6,000), partially offset by projected under spends on additional income from the Common Housing Register (£18,000). 20 Housing Management Projected over spend on staff costs. (356) Administration Projected under spend on bad debt provision based on latest assessment of arrears (£300,000), an increased net income from recharges to and from the Housing Revenue Account (£30,000) and under spends on property costs (£26,000). 102 Income Projected shortfall in mainstream rental income due to less properties than anticipated when budget was set (£344,000) and reduced income for commercial rent (£30,000). These are partly offset by projected increased income for Interest on Revenue Balances (£256,000) and additional income for garages and lock-ups (£16,000). (187) Capital Financed from Current Revenue As a result of the projected net under spends highlighted above, this is the increase in the amount available to invest in the HRA capital programme from the Revenue Budget. 0 Summary of Service Variances 6 Page 95 of 146
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APPENDIX 5 Other Grant Funding Education & Children’s Services Scottish Government – Strategic Equity Funding £499,802 Scottish Government – Scottish Milk and Healthy Snack Scheme £246,890 Scottish Government – Care Experienced Children & Young People £157,657 Communities UK Government – Homes for Ukraine - Quarter 1 £278,450 Scottish Government – Rural Community Local Development Challenge Funding 23-24 £198,500 TOTAL £1,381,299 6 Page 97 of 146
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Appendix 6 General Fund Reserves Update Proposals Included in Report Commit- ments 31/3/23 23/24 24/25 25/26 Balance £m £m £m £m £m £m General Fund Balance 70.046 Balances Held Under Statute / Regulation - Revenue Grants (15.947) 9.755 (6.192) - Council Tax Income for affordable housing (4.353) 0.112 (0.283) (0.283) (4.807) - Developers Contributions: Affordable Housing (4.298) (4.298) - Car Parking (1.512) (1.512) - Developers Contributions: Commuted Sums (1.242) (1.242) - Devolved School Management (0.722) 0.722 0.000 Sub total (28.074) 10.589 (0.283) (0.283) 0.000 0.000 (18.051) Balances Held for Specific (Previously Approved) Purposes - Services for Children, Young People & Families (2.139) 1.858 (0.281) - Contribution to 2023/24 Revenue Budget (1.699) 1.699 0.000 - Perth High School (1.446) 0.450 0.312 (0.684) - Culture (1.172) 0.031 0.230 (0.911) - Learning Estate Decants (0.700) 0.700 0.000 - Financial Insecurity (0.680) 0.680 0.000 - School Counsellors (0.556) 0.227 0.227 0.102 0.000 - Works Maintenance (0.400) 0.200 (0.200) - Bertha Park High School (0.347) 0.274 (0.073) - Modern Apprentice Scheme (0.340) 0.033 0.307 0.307 0.307 - Project Feasibility Fund (Covid-19) (0.279) 0.211 0.040 (0.028) - Cemetery Walls (0.271) 0.026 0.126 0.119 (0.067) (0.067) - Primary School at Bertha Park (0.270) (0.270) - Perth and Kinross Offer (0.252) 0.252 0.000 - PH20 (0.212) 0.150 (0.062) - Working Smarter (Covid-19) (0.194) 0.040 0.120 0.034 (0.115) (0.115) Approved Contributions from / (to) Reserves 6 Page 99 of 146
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Appendix 6 General Fund Reserves Update Proposals Included in Report Commit- ments 31/3/23 23/24 24/25 25/26 Balance £m £m £m £m £m £m Approved Contributions from / (to) Reserves - UCI Cycling World Championships (0.180) 0.180 0.000 - Community Resilience 0.000 (0.175) (0.175) - Climate Change (0.153) 0.153 0.000 - Ventilation Measures (0.114) 0.090 0.024 0.000 - Salix (0.113) 0.025 0.088 0.000 - Local Area Partnerships (0.090) 0.030 (0.060) - Community Investment Fund (0.089) 0.051 (0.038) - Grounds Maintenance ( A9/A85) (0.060) 0.060 0.000 - Local Government Elections 0.000 (0.053) (0.053) (0.053) 0.159 0.000 - Financial Assistance (Mod) 0.000 (0.020) (0.020) (0.020) (0.060) - Council Approved Expenditure 0.000 (0.173) (0.510) (0.683) Sub total (11.756) 6.999 1.043 0.182 (0.462) 0.594 (3.400) Balances Held for Other Purposes 0.000 - Transformation & Workforce Management (9.530) 2.988 0.260 0.060 (0.410) (6.632) - Covid-19 (2.193) 0.479 0.040 (1.674) Sub total (11.723) 3.467 0.300 0.060 (0.410) 0.000 (8.306) Earmarked Reserves (51.553) 21.055 1.060 (0.041) (0.872) 0.594 (29.757) Uncommitted General Fund Balance 18.493 Impact of Current Year Projected Outturn (1.057) Commitments from unearmarked Reserves (3.419) Updated Uncommitted General Fund Balance 14.017 Percentage of Net Revenue Budget 3.1% Page 100 of 146
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APPENDIX 7 Council Approved Projects - 1 March 2023 Education & Children’s Services Pipes and Drums £65,000 Educational Training £70,000 Communities Public Realm Works £40,000 Leisure & Cultural Assets Review £105,000 Community Asset Transfer £125,000 Visitor Rangers £50,000 Choose Life (Suicide Prevention) £20,000 Chief Executive's Service Child Poverty Small Grants £50,000 Health & Social Care Partnership Mental Health Self Help Groups £5,000 Total £530,000 6 Page 101 of 146
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Appendix 8 FINANCIAL RISKS Risk to Revenue Budget Mitigation 1 Achievement of staff slippage targets, particularly relating to teacher numbers and impact on pupil / teacher ratio - Proactive workforce management - Revenue monitoring - Future budget submissions 2 Increasing demand / need / complexity for services for children, young people and families and reducing budgets. - Proactive management - Revenue monitoring - Future budget submissions 3 Ceasing of additional Financial Insecurity Funding on 31 March 2024. - Proactive management - Revenue monitoring - Future budget submissions 4 Current year non-teaching pay awards - Revenue monitoring - Future budget submissions 5 Support for Tayside Contracts - Tayside Contracts Governance & Strategy Group - Revenue monitoring - Future budget submissions 6 Inflation - Revenue monitoring - Future budget submissions 6 Page 103 of 146
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PERTH & KINROSS COUNCIL Finance & Resources Committee 31 January 2024 COMPOSITE CAPITAL BUDGET 2023/28 & HOUSING INVESTMENT PROGRAMME 2023/28 – MONITORING REPORT No.3 Report by Head of Finance (Report No. 24/41) 1. PURPOSE 1.1 This report provides a summary position to date for the 5-year Composite Capital Budget and the 5-year Housing Investment Programme for 2023/24 to 2027/28 and seeks approval for adjustments to the programmes. 2. RECOMMENDATIONS 2.1 It is recommended that the Committee: (i) notes the contents of the report. (ii) approves the proposed adjustments to the five-year Composite Capital Budget 2023/24 to 2027/28 set out in Sections 5 and 6 of the report and summarised in Appendices I and II. (iii) approves the proposed adjustments to the Housing Investment Programme Budget 2023/24 to 2027/28 set out in Section 7 of the report and summarised in Appendix III. 3. STRUCTURE 3.1 The report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Composite Capital Programme – Gross Capital Resources • Section 6: Composite Capital Programme – Expenditure • Section 7: Housing Investment Programme • Section 8: Summary 4. BACKGROUND / MAIN ISSUES 4.1 The Finance & Resources Committee approved an updated five-year gross Composite Capital Budget for 2023/24 to 2027/28 totalling £623,484,000 and a five-year gross Housing Investment Programme for 2023/24 to 2027/28 totalling £92,205,000 at its meeting on 22 November 2023 (report 23/316 refers). 4.2 This report advises on expenditure to 30 November 2023, and the latest estimate of the projected outturn for each of the years to 2027/28 for the Composite Programme and for the Housing Investment Programme. 7 Page 105 of 146
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5. COMPOSITE CAPITAL PROGRAMME – GROSS CAPITAL RESOURCES 5.1 The current estimated total gross capital resources (which includes movements in Capital Receipts, Capital Grants, Contributions and borrowing) available over the five years 2023/24 to 2027/28 amount to £623,916,000. 5.2 Movements from the revised Composite Capital Budget approved on 22 November 2023 for the five years are summarised in the table below, and the constituent elements for each year are shown in Appendix I. Total Gross Composite Capital Resources Approved 22 November 2023 Current Estimate Movement £’000 £’000 £’000 2023/24 196,328 191,182 (5,146) 2024/25 201,340 199,095 (2,245) 2025/26 111,750 97,252 (14,498) 2026/27 65,582 72,809 7,227 2027/28 48,484 63,578 15,094 Total 623,484 623,916 432 5.3 The overall movement in total Gross Resources for the 5 years 2023/24 to 2027/28 shown at Section 5.2 above can be summarised as follows: £’000 Increase in Ring-Fenced Receipts (Section 5.4) 9 Increase in Capital Grants (Section 5.5) 305 Increase in Third Party Contributions (Section 5.6) 57 Increase in Borrowing Requirement (Section 5.7 and 5.8) 61 Increase in Gross Capital Resources (Section 5.2) 432 5.4 There has been some rephasing of General Fund and Commercial Property receipts across the 5-year programme but no change to the overall totals under each category. However, there is an increase in Ring-Fenced receipts of £9,000 in the current year (disposal of recycling containers). 5.5 The Scottish Government have announced the allocation of the Inspiring School Age Childcare Spaces programme grant, with the Council being allocated a Capital Grant of £105,000 in 2023/24 (Section 6.2.2 refers). In addition, the Scottish Government has also allocated a further £200,000 in 2023/24 under the Cycling Walking & Safer Streets programme (Section 6.3.2 refers). 5.6 Third Party Contributions have increased by £57,000 in 2023/24, relating to Structural Maintenance (£28,000, Section 6.3.3 refers), Community Greenspace (£4,000) and Property Compliance works at Perth Concert Hall (£25,000). Page 106 of 146
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5.7 The projected borrowing requirement in 2023/24, which is effectively the balancing item for resources, is £142,121,000. This is £4,628,000 lower than the borrowing requirement approved by the Committee on 22 November 2023. 5.8 The total new borrowing requirement in the subsequent years 2024/25 to 2027/28 has increased by £4,689,000 to £355,916,000, resulting in an overall increase of £61,000 in the total level of borrowing across the whole 5-year programme. The movement in borrowing is summarised as follows: 2023/24 2024/25 2025/26 Later Years Total £’000 £’000 £’000 £’000 £’000 Increase in Prudential Borrowing – Recycling Containers Replacement Programme (net of receipts) (Section 6.3.7) 46 15 0 0 61 Movements arising from re- phasing of expenditure and receipts (Appendix II) (4,674) (2,159) (14,498) 21,331 0 Increase/(Decrease) in Borrowing Requirement (4,628) (2,144) (14,498) 21,331 61 5.9 The chart below shows the Capital Resources required to fund the 2023/24 Composite Capital Programme following the proposed budget adjustments detailed in this report. 74.3% 21.7% 0.1% 1.5% 1.0% 1.4% 4.0% Projected Capital Resources 2023/24 (December 2023) Borrowing (£142.121M) Grants (£41.479M) Tay City Deal (£0.267M) Developer Contributions (£2.847M) Third Party & Revenue Contributions (£1.822M) Receipts (£2.646M) £Million Page 107 of 146
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6. COMPOSITE CAPITAL PROGRAMME – EXPENDITURE 6.1 Total Expenditure and Proposed Budget Adjustments to the Current Programme 6.1.1 Total expenditure (net of grants and contributions) to 30 November 2023 on the Composite Capital Programme is detailed in Appendix II and summarised as follows: Projected Outturn (£’000) Net Expenditure to 30 November 2023 (£’000) % of Projected Outturn Education & Children’s Services 56,744 29,132 51% Communities 102,371 55,050 54% Health and Social Care 1,303 403 31% Corporate & Democratic Services 9,382 3,828 41% Total Net Capital Expenditure 169,800 88,413 52% 6.1.2 A comprehensive monitoring exercise has been carried out, which is detailed in Appendix II. The most significant features are discussed below. 6.1.3 In common with all Scottish local authorities and public and private sector bodies, the Council has experienced significant inflationary pressures on the delivery of its Capital investment programme over the past few years. 6.1.4 The Building Cost Information Service (BICS) publish well established cost indices for the construction industry. The BCIS All-in Tender Price Index, which shows the general movement on construction pricing, currently forecasts a 4.0% increase in construction costs in the current year compared to 9.4% last year, indicating a continuing slow down in construction inflation. However, the current conflict in the Middle East may significantly impact both haulage costs for raw materials and fuel costs and the situation will be kept under review. 6.2 Education and Children’s Services 6.2.1 The Executive Director (Education & Children’s Services) has reviewed the programme for their Service and proposes the following budget adjustments. 6.2.2 The Scottish Government have provided a grant of £105,000 towards Inspiring School Age Childcare Spaces with the expenditure budget for Investment in the Learning Estate increased to reflect the funding. The grant will be used to support projects which expand and improve school-age childcare at Letham Primary School, Fairview School and also to support the Westbank Outdoor Project. 6.2.3 The remaining movements all reflect the realigning of existing budgets and programmes of works, the most significant of which are summarised below: Page 108 of 146
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Project 2023/24 £’000 2024/25 £’000 Later Years £’000 Description Blairgowrie Recreation Centre (950) 950 0 Rephasing of budget to align with latest estimated cashflow from the contractor. There is no change to the planned completion date. New Primary School at Bertha Park site (500) (7,500) 8,000 Programme revised in line with current/anticipated housebuilding in the catchment area. Zoning of some pupils may be required in the intervening years. Perth Grammar School (620) 620 0 Planned works rephased by one year to reflect diversion of resources towards replacement of Reinforced Autoclaved Aerated Concrete (RAAC) roof during 2023. 6.2.4 On 2 November 2022, the Learning and Families Committee approved the catchment for a new primary school at Bertha Park site, with a target completion date of August 2026. (Report No. 22/265 refers). The Council continues to analyse house building data in the catchment area and the forecast pupil numbers generated from the new housing. Given the recent economic slowdown in house building and the localised pupil numbers to date, a review of the timescales associated with the need for a new primary school in this area is being undertaken. The outcome of this review will be reported to the Finance & Resources Committee at a future date. In the meantime, the project’s budget has been rephased by 2 years pending the outcome of the review with the recognition that there may be some additional revenue costs from re-zoning pupils, where necessary, during this period. 6.2.5 All of the above proposed adjustments have been reflected in Appendices I & II. 6.3 Communities 6.3.1 The Executive Director (Communities) has reviewed the programme for their Service and proposes various budget adjustments, the most significant of which are described below. 6.3.2 Within Traffic & Road Safety, the Scottish Government has provided additional grant funding of £200,000 under the Cycling, Walking and Safer Routes programme. It is proposed that this is allocated to the Schools Road Safety Measures programme (£66,000) and the Cycling Walking & Safer Routes programme (£134,000). Itis also proposed to move £119,000 of the budget for the 20mph Signage Programme (Schools) from the current year to next year to focus resources on the delivery of grant funded Road Safety Measures. Page 109 of 146
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6.3.3 An additional £28,000 of Third-Party Contributions have been received towards the Structural Maintenance programme in 2023/24. This comprises £14,000 from the Forestry Commission for Timber Routes and £14,000 towards road adoption. 6.3.4 Within Asset Management – Bridges, a review has been carried out to assess the work that can be completed in the current year and future years with the current staff capacity. Accordingly, it is proposed that the budgets for Dalhenzean Culvert (£279,000) and Dunkeld Golf Course Bridge (£225,000) are transferred back to the Bridge Refurbishment Programme, as there is currently no work scheduled on these projects within the current capital programme. It is, therefore, proposed to rephase a total of £498,000 across the Bridge Refurbishment Programme as set out in the table below to better reflect the ability for works to be scheduled: 2023/24 £’000 2024/25 £’000 2025/26 £’000 2026/27 £’000 2027/28 £’000 (142) 245 126 127 (356) 6.3.5 Within Improvement Schemes, it is proposed to transfer £190,000 from the current year into next year, to allow a review of any further works required once the A977/B9097 junction alignment works have been assessed for their effectiveness. 6.3.6 Within Other Planning Projects, it is proposed that the 2023/24 budget for Perth Eco-Innovation Park of £3,000,000 is moved to next year as there is no anticipated expenditure in the current year pending ongoing discussions with the landowners. Consequently, the Tay Cities Deal funding of £990,000 also needs to be re-phased. 6.3.7 Within the Prudential Borrowing Projects budget, it is proposed to increase the borrowing for Recycling Containers, Oil Banks & Battery Banks by £70,000 over this year and next year to purchase additional skips and cardboard compactors to facilitate the twin stream recycling project. This is offset by an increase of £9,000 in the income received from the disposal of replaced containers, which reduces the required increase in borrowing. 6.3.8 All the above proposed adjustments, together with other small movements, have been reflected in Appendices I & II. 6.4 Corporate & Democratic Services 6.4.1 The Chief Operating Officer has reviewed the programme for their Service. There are only small movements proposed, and these have been reflected in Appendix II. 7. HOUSING INVESTMENT PROGRAMME 7.1 The total current estimated expenditure, net of contributions, for the Housing Investment Programme over the 5 years 2023/24 to 2027/28 remains unchanged at £92,205,000. Movements from the previous estimates Page 110 of 146
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approved by the Committee on 22 November 2023 are summarised in the table below and detailed in Appendix III. Approved 22 November 2023 Current Estimate Movement £’000 £’000 £’000 2023/24 22,238 18,738 (3,500) 2024/25 13,503 18,831 5,328 2025/26 17,253 17,248 (5) 2026/27 17,644 16,283 (1,361) 2027/28 21,567 21,105 (462) Total 92,205 92,205 0 Total Expenditure to 30 November 2023 (Housing Investment Programme) 7.2 Net expenditure for 2023/24 to 30 November 2023 amounts to £12,454,000 and receipts amount to £8,000. Therefore, the borrowing requirement for the year to date is £12,446,000. 7.3 The Executive Director (Communities) has reviewed the Housing Investment Programme and proposes the budget adjustments outlined below. 7.4 It is proposed to transfer £462,000 from the New Build Future Developments Budget in 2027/28 to the Council House Buy-Back programme in 2023/24 to reflect the additional properties being purchased in the current year. This exceeds the target of 30 properties to be purchased this year. 7.5 Phase 4 of the Central Heating programme is concluding with Phase 5 now due to commence. In order to facilitate this, it is proposed to re-allocate amounts from the Scottish Housing Quality Standard (SHQS) Future Developments budget to the Central Heating budget with phasing as follows: 2023/24 £’000 2024/25 £’000 2025/26 £’000 2026/27 £’000 Central Heating 71 620 620 811 SHQS Future Developments 0 0 0 (2,122) 7.6 Based on the number of installations now expected within the Energy Efficiency measures programme, it is proposed that £625,000 of the budget is accelerated from 2025/26 and £45,000 is accelerated from 2024/25 into the current year (£670,000). 7.7 Delays have arisen in commencing the contract for works on Multi-Storey Flats with improvement works unlikely to start in the current year due to the significant investigatory work required to ensure the works meet new climate change targets and to allow for a full scope of works to be established. It is, therefore, proposed that £1,815,000 of this budget is moved into next year. Similarly, the only costs anticipated to be incurred in the current year towards the St Catherine’s Square Redevelopment are professional fees, and it is proposed that the remainder of the budget (£2,975,000) is moved from the current year to next year. Page 111 of 146
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7.8 The remaining minor budget adjustments are proposed: Project 2023/24 £’000 2024/25 £’000 Later Years £’000 Description General Capital Works 50 0 0 Fund the cost of Alyth Pumping Station and Rorrie Terrace adoption works from SHQS Future Developments budget. SHQS Future Developments 0 0 (50) Lynedoch Road New Builds 37 0 0 Fund additional works instructed throughout the construction at Lynedoch Road from New Build Future Developments budget. New Build Future Development 0 (37) 0 7.9 The above proposed adjustments do not impact the borrowing requirement over the 5-year programme. However, there is an increase in capital receipts of £8,000 in the current year, therefore, the total borrowing requirement has reduced by this amount to £80,704,000. 8. BUDGET OVERVIEW 8.1 The projected net expenditure outturn in 2023/24 for the Composite Capital Budget is £169,800,000 and represents 95% of the original 2023/24 budget approved on 26 April 2023 (£178,033,000). The revised budget is based on the latest projections of expenditure and all budget adjustments outlined within this report. 8.2 Net expenditure to 30 November 2023 on the Composite Capital Budget is £88,413,000 and represents 52% of the proposed revised budget for 2023/24 of £169,800,000. This level of expenditure is higher than normal at this stage of the financial year, and reflects several large projects currently on-site, notably Destiny Bridge (formerly the Cross Tay Link Road project); the Perth High School replacement project and Blairgowrie Recreation Centre. 8.3 The projected net expenditure outturn in 2023/24 for the Housing Investment Programme is £18,738,000 and represents 92% of the original 2023/24 budget approved on 26 April 2023 (£20,422,000). The reduction reflects the rephasing of expenditure on the Multi-Storey Flats and St. Catherines Redevelopment projects from the current year into 2024/25. 8.4 Net expenditure to 30 November 2023 on the Housing Investment Programme is £12,454,000 which represents 66% of the proposed revised budget for 2023/24 of £18,738,000. 8.5 The Council’s total Borrowing Requirement to 30 November 2023, based on the Composite and Housing Investment Programmes, is £85,721,000. The estimated overall Council Borrowing Requirement for 2023/24 as a whole has reduced by £8,136,000 to £158,796,000 as a result of the monitoring Page 112 of 146
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adjustments reflected within this report. Over the whole 5-year programme, there is only a small increase of £61,000 in the overall level of borrowing, relating to Communities Prudential Borrowing projects. 8.6 While the projections have been based on a comprehensive monitoring exercise, they continue to remain subject to uncertainty due to ongoing inflationary pressures in the current economic environment. Author(s) Name Designation Contact Details John Jennings Senior Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Stewart MacKenzie Head of Finance 18 January 2024 Clare Mailer Director (Strategy, People & Resources) Page 113 of 146
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce Yes Asset Management (land, property, IST) Yes Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: • Tackling Poverty • Tackling climate change and supporting sustainable places • Growing a sustainable and inclusive local economy • Enabling our children and young people to achieve their full potential • Protecting and caring for our most vulnerable people • Supporting and promoting physical and mental wellbeing • Placing communities at the heart of how we work 1.2 This report relates to all of these objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 114 of 146
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Workforce 2.2 There are no direct workforce implications arising from this report other than those reported within the body of the main report. Asset Management (land, property, IT) 2.3 There are no direct asset management implications arising from this report other than those reported within the body of the main report. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Chief Executive and the Executive Directors have been consulted in the preparation of this report. Page 115 of 146
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2. BACKGROUND PAPERS No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. 3. APPENDICES • Appendix I – Composite Capital Programme - Estimated Capital Resources 2023/24 to 2027/28 • Appendix II – Composite Capital Programme - Summary of Capital Resources and Expenditure 2023/24 to 2027/28 • Appendix III – HRA Capital Investment Programme – Summary of Capital Resources and Expenditure 2023/24 to 2027/28 • Appendix IV – Significant Capital Projects Progress Update Page 116 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME Estimated Capital Resources 2023/24 to 2027/28 APPENDIX I Capital Capital Capital Capital Capital Capital Resources Resources Resources Resources Resources Resources 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) Revised Revised Revised Revised Revised Revised Budget Budget Budget Budget Budget Budget Capital Grants Cycling, Walking & Safer Routes (CWSR) 1,312 200 200 200 200 2,112 Recycling Improvement Fund 2,363 0 0 0 0 2,363 Cross Tay Link Road - Transport Scotland 15,000 0 0 0 0 15,000 Inspiring School Age Childcare Spaces 105 0 0 0 0 105 General Capital Grant 22,699 13,847 12,639 12,150 12,150 73,485 Total Capital Grants 41,479 14,047 12,839 12,350 12,350 93,065 General Capital Receipts General Fund - Capital Receipts 504 278 694 250 250 1,976 General Fund - Ring Fenced Receipts 513 352 352 902 1,047 3,166 Total General Capital Receipts 1,017 630 1,046 1,152 1,297 5,142 Commercial Property Receipts Capital Receipts brought-forward 2,245 616 1,120 1,550 1,550 2,245 Commercial Property Capital Receipts 0 712 430 0 1,088 2,230 Capital Receipts carried-forward (616) (1,120) (1,550) (1,550) (2,638) (2,638) Total Commercial Property Receipts Applied 1,629 208 0 0 0 1,837 Contributions Tay Cities Deal 267 999 550 505 2,946 5,267 Third Party Contributions 1,730 658 0 2,000 3,000 7,388 Developer Contributions 2,847 2,300 2,367 2,600 2,600 12,714 Revenue Budget Contributions 92 124 125 125 0 466 Total Contributions 4,936 4,081 3,042 5,230 8,546 25,835 Capital Borrowing Requirement 142,121 180,129 80,325 54,077 41,385 498,037 TOTAL CAPITAL RESOURCES/ GROSS BUDGET EXPENDITURE 191,182 199,095 97,252 72,809 63,578 623,916 7 Page 117 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME Estimated Capital Resources 2023/24 to 2027/28 APPENDIX I Movements in Resources from Approved Budget - 22 November 2023 Revised Revised Revised Revised Revised Revised Budget Budget Budget Budget Budget Budget 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL £'000 £'000 £'000 £'000 £'000 £'000 Increase/(Decrease) in: Capital Receipts - General Fund 101 (101) 0 0 0 0 Capital Receipts - Commercial Property 0 0 (845) 0 845 0 Capital Receipts - Ring Fenced 9 0 0 0 0 9 Capital Grants: Cycling, Walking & Safer Routes (CWSR) 200 0 0 0 0 200 Road Safety Improvement Fund 0 0 0 0 0 0 Regeneration Fund 0 0 0 0 0 0 Recycling Improvement Fund 0 0 0 0 0 0 Cross Tay Link Road - Transport Scotland 0 0 0 0 0 0 Inspiring School Age Childcare Spaces 105 0 0 0 0 105 General Capital Grant 0 0 0 0 0 0 Tay Cities Deal (990) 0 0 0 990 0 Third Party Contributions 57 0 0 0 0 57 Revenue Contributions 0 0 0 0 0 0 Developer Contributions 0 0 0 0 0 0 Resources b/f 0 0 0 (845) (845) (1,690) Resources c/f to future years 0 0 845 845 0 1,690 Borrowing Requirement (4,628) (2,144) (14,498) 7,227 14,104 61 Total Increase/(Decrease) in Resources (5,146) (2,245) (14,498) 7,227 15,094 432 Approved Resources 22 November 2023 196,328 201,340 111,750 65,582 48,484 623,484 Revised Resources 191,182 199,095 97,252 72,809 63,578 623,916 Page 118 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME SUMMARY OF CAPITAL RESOURCES AND EXPENDITURE 2023/24 to 2027/28 APPENDIX II Approved Proposed Revised Actuals Projected Approved Proposed Revised Approved Proposed Revised Budget Budget Budget to Outturn Budget Budget Budget Budget Budget Budget Adjustment 30-Nov-23 Adjustment Adjustment Report 2 Report 3 Report 3 Report 2 Report 3 Report 3 Report 2 Report 3 Report 3 2023/24 2023/24 2023/24 2023/24 2023/24 2024/25 2024/25 2024/25 2025/26 2025/26 2025/26 (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) EDUCATION AND CHILDREN'S SERVICES 58,846 (2,102) 56,744 29,132 56,744 68,894 (5,898) 62,996 41,553 (14,500) 27,053 COMMUNITIES 104,746 (2,375) 102,371 55,050 102,371 116,845 3,653 120,498 59,191 2 59,193 HEALTH AND SOCIAL CARE 1,303 0 1,303 403 1,303 2,098 0 2,098 1,303 0 1,303 CORPORATE AND DEMOCRATIC SERVICES 9,432 (50) 9,382 3,828 9,382 11,170 0 11,170 8,476 0 8,476 TOTAL NET EXPENDITURE 174,327 (4,527) 169,800 88,413 169,800 199,007 (2,245) 196,762 110,523 (14,498) 96,025 (NET OF GRANTS, REVENUE AND 3RD PARTY CONTRIBUTIONS, AND RING FENCED RECEIPTS) GENERAL CAPITAL GRANT (22,699) 0 (22,699) (14,760) (22,699) (13,847) 0 (13,847) (12,639) 0 (12,639) DEVELOPER CONTRIBUTIONS (2,847) 0 (2,847) 0 (2,847) (2,300) 0 (2,300) (2,367) 0 (2,367) CAPITAL RECEIPTS (403) (101) (504) 1 (504) (1,091) 101 (990) (1,969) 845 (1,124) ANNUAL BORROWING REQUIREMENT 148,378 (4,628) 143,750 73,654 143,750 181,769 (2,144) 179,625 93,548 (13,653) 79,895 CAPITAL RECEIPTS BROUGHT FORWARD (2,245) 0 (2,245) (2,245) (2,245) (616) 0 (616) (1,120) 0 (1,120) CAPITAL RECEIPTS CARRIED FORWARD 616 0 616 1,866 616 1,120 0 1,120 2,395 (845) 1,550 TOTAL NET BORROWING REQUIREMENT 146,749 (4,628) 142,121 73,275 142,121 182,273 (2,144) 180,129 94,823 (14,498) 80,325 7 Page 119 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME SUMMARY OF CAPITAL RESOURCES AND EXPENDITURE 2023/24 to 2027/28 APPENDIX II EDUCATION AND CHILDREN'S SERVICES COMMUNITIES HEALTH AND SOCIAL CARE CORPORATE AND DEMOCRATIC SERVICES TOTAL NET EXPENDITURE (NET OF GRANTS, REVENUE AND 3RD PARTY CONTRIBUTIONS, AND RING FENCED RECEIPTS) GENERAL CAPITAL GRANT DEVELOPER CONTRIBUTIONS CAPITAL RECEIPTS ANNUAL BORROWING REQUIREMENT CAPITAL RECEIPTS BROUGHT FORWARD CAPITAL RECEIPTS CARRIED FORWARD TOTAL NET BORROWING REQUIREMENT Approved Proposed Revised Approved Proposed Revised Revised Budget Budget Budget Budget Budget Budget Budget Adjustment Adjustment Report 2 Report 3 Report 3 Report 2 Report 3 Report 3 Report 3 2026/27 2026/27 2026/27 2027/28 2027/28 2027/28 (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) 14,804 7,100 21,904 6,823 15,400 22,223 190,920 38,303 127 38,430 27,026 (1,346) 25,680 346,172 1,303 0 1,303 1,319 0 1,319 7,326 7,440 0 7,440 7,113 50 7,163 43,631 61,850 7,227 69,077 42,281 14,104 56,385 588,049 (12,150) 0 (12,150) (12,150) 0 (12,150) (73,485) (2,600) 0 (2,600) (2,600) 0 (2,600) (12,714) (250) 0 (250) (493) (845) (1,338) (4,206) 46,850 7,227 54,077 27,038 13,259 40,297 497,644 (2,395) 845 (1,550) (2,395) 845 (1,550) (2,245) 2,395 (845) 1,550 2,638 0 2,638 2,638 46,850 7,227 54,077 27,281 14,104 41,385 498,037 Page 120 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME SUMMARY OF CAPITAL RESOURCES AND EXPENDITURE 2023/24 to 2027/28 APPENDIX II Approved Proposed Revised Actual Projected Revised Revised Revised Revised Revised Budget Budget Budget to Outturn Budget Budget Budget Budget Budget Adjustment 30-Nov-23 Report 2 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 2023/24 2023/24 2023/24 2023/24 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) EDUCATION AND CHILDREN'S SERVICES MIS - SEEMIS Licensing 745 745 147 745 0 0 0 0 745 Blairgowrie Recreation Centre - Replacement 17,324 (950) 16,374 8,153 16,374 13,150 4,003 0 0 33,527 Schools Modernisation Programme Investment in the Learning Estate 1,386 105 1,491 1,143 1,491 10,388 8,550 8,650 6,823 35,902 Scottish Govt. Grant (Inspiring School Age Childcare Spaces) 0 (105) (105) (105) 0 0 0 0 (105) Free School Meal Expansion Programme 1,348 1,348 1,348 2,000 0 0 0 3,348 Methven Primary School Refurbishment 124 124 26 124 140 0 0 0 264 Breadalbane Academy, Aberfeldy - 3G Pitch 29 29 28 29 0 0 0 0 29 Third Party Contribution (The Scottish Football Association) (29) (29) (14) (29) 0 0 0 0 (29) Kirkmichael Primary School Upgrades 32 (32) 0 0 32 0 0 0 32 Capital Receipt (ring-fenced) (128) (128) (127) (128) 0 0 0 0 (128) Early Learning & Childcare 0 0 0 0 0 0 0 0 - Oakbank Primary School Upgrade Project 12 12 12 12 0 0 0 0 12 - Rattray Primary School Upgrade Project 155 155 91 155 0 0 0 0 155 New Primary School at Bertha Park Site 1,059 (500) 559 377 559 0 500 7,500 15,400 23,959 Riverside Primary New School 3,410 3,410 2,496 3,410 0 0 0 0 3,410 Technology Upgrades 128 128 17 128 1,016 250 0 0 1,394 Perth Academy - Refurbishment 2,311 2,311 2,063 2,311 2,500 1,650 1,650 0 8,111 Perth Grammar School - Upgrade Programme Phase 3 1,469 (620) 849 541 849 2,120 1,500 504 0 4,973 Perth High School - Internal Services & Refurbishment 16 16 4 16 0 0 0 0 16 Perth High School - New School Investment 25,244 25,244 10,428 25,244 31,500 10,600 3,600 0 70,944 Harris Academy/Invergowrie - Extension 4,211 4,211 3,747 4,211 150 0 0 0 4,361 TOTAL: EDUCATION AND CHILDREN'S SERVICES 58,846 (2,102) 56,744 29,132 56,744 62,996 27,053 21,904 22,223 190,920 COMMUNITIES Traffic & Road Safety Road Safety Initiatives (20mph Zones etc..) 0 0 0 446 362 362 361 1,531 Additional Road Safety - Pedestrian Crossings 0 0 0 175 175 175 0 525 Schools Road Safety Measures 422 66 488 360 488 0 0 0 0 488 Scottish Government Grant - CWSS 0 (66) (66) (66) 0 0 0 0 (66) 20mph Signage Programme - Schools 129 (119) 10 1 10 119 0 0 0 129 20mph Signage Programme 76 76 32 76 0 0 0 0 76 Cycling Walking & Safer Routes (CWSR) 1,262 134 1,396 509 1,396 200 200 200 200 2,196 Scottish Government Grant - CWSR (1,112) (134) (1,246) (208) (1,246) (200) (200) (200) (200) (2,046) Third Party Contribution (TACTRAN) (150) (150) (150) 0 0 0 0 (150) Car Parking Investment 356 356 180 356 0 0 0 0 356 Revenue Contribution (65) (65) (65) (65) 0 0 0 0 (65) Car Parking Investment - Pitlochry 0 0 0 150 0 0 0 150 Strathmore Cycle Network 0 0 0 0 0 0 0 0 Sub-Total 918 (119) 799 809 799 890 537 537 361 3,124 Asset Management - Roads & Lighting Structural Maintenance 12,086 28 12,114 8,419 12,114 9,498 9,498 9,706 7,500 48,316 Third Party Contribution (Forestry Commission Timber Routes) (285) (14) (299) (298) (299) 0 0 0 0 (299) Third Party Contribution 0 (14) (14) (14) (14) 0 0 0 0 (14) Traffic Signal Renewals - Upgrading 73 73 73 0 0 0 0 73 Footways 538 40 578 494 578 410 370 410 410 2,178 Investment in Local Footpaths 0 0 0 0 100 100 0 200 Road Safety Barriers 22 22 22 0 0 0 0 22 Sub-Total 12,434 40 12,474 8,601 12,474 9,908 9,968 10,216 7,910 50,476 Asset Management - Bridges Bridge Refurbishment Programme 1,657 (121) 1,536 552 1,536 2,458 1,914 2,213 2,897 11,018 Dalhenzean Culvert 15 (15) 0 0 0 0 0 0 0 Dunkeld Golf Course 6 (6) 0 0 0 0 0 0 0 Vehicular Bridge Parapets Programme - Assess & Upgrade 0 0 1 0 29 0 0 0 29 Old Perth Bridge - Strengthening 190 190 190 10 2,369 0 0 2,569 Perth Queens Bridge - Strengthening 335 335 335 60 70 2,153 0 2,618 Garry Viaduct 110 110 110 300 300 1,900 1,790 4,400 Culteuchar Culvert 391 391 82 391 0 0 0 0 391 Tullyfergus Bridge 0 0 0 0 0 0 0 0 Sub-Total 2,704 (142) 2,562 635 2,562 2,857 4,653 6,266 4,687 21,025 Improvement Schemes A9/A85 Road Junction Improvements 270 270 41 270 0 0 0 0 270 Cross Tay Link Road (CTLR) 72,842 72,842 37,539 72,842 26,213 0 0 0 99,055 Scottish Government Grant (15,000) (15,000) (15,000) 0 0 0 0 (15,000) A977 Upgrades 540 (190) 350 201 350 190 0 0 0 540 Brioch Road, Crieff - Road Realignment & Safety Measures 31 31 31 0 0 0 0 31 Sub-Total 58,683 (190) 58,493 37,781 58,493 26,403 0 0 0 84,896 Public Transport Community Transport Iniaitives 199 199 199 0 0 0 0 199 Sub-Total 199 0 199 0 199 0 0 0 0 199 Rural Flood Protection Schemes Almondbank Flood Protection Scheme 17 17 13 17 0 0 0 0 17 Perth Flood Protection Scheme (South Inch Culvert Reinstatement) 354 354 7 354 0 0 0 0 354 Comrie Flood Protection Scheme 7,385 7,385 434 7,385 16,841 0 0 0 24,226 Milnathort Flood Protection Scheme 79 79 79 1,590 0 0 0 1,669 South Kinross Flood Protection Scheme 225 225 133 225 1,168 1,787 0 0 3,180 Scone Flood Protection Scheme 90 90 90 76 601 0 0 767 Coastal Change Adaptation 100 100 100 0 0 0 0 100 Sub-Total 8,250 0 8,250 587 8,250 19,675 2,388 0 0 30,313 Perth & Kinross Place-making Mill Street Environmental Improvements 127 127 50 127 0 0 0 0 127 Perth, Place, People 3,598 3,598 3,598 0 0 0 0 3,598 Perth City Centre Golden Route (Rail Station) 11 11 11 11 0 0 0 0 11 City Greening 31 31 31 0 0 0 0 31 Perth & Kinross Lighting Action Plan 1,071 1,071 246 1,071 677 0 0 0 1,748 Sub-Total 4,838 0 4,838 307 4,838 677 0 0 0 5,515 Other Planning Projects Creative Exchange (former St. John's Primary School) 53 53 53 0 0 0 0 53 Local Full Fibre Network 22 22 4 22 0 0 0 0 22 Third Party Contribution - Tay Cities Deal 0 0 (53) 0 0 0 0 0 0 Low Carbon Transport & Active Travel Hub - Broxden EV Chargers 429 429 425 429 0 0 0 0 429 Third Party Contribution - ERDF (162) (162) (6) (162) 0 0 0 0 (162) Third Party Contribution - Tay Cities Deal (267) (267) (267) 0 0 0 0 (267) Perth Eco-Innovation Park at Perth West 3,000 (3,000) 0 0 23,800 9,017 0 0 32,817 Third Party Contributions - Tay Cities Deal (990) 990 0 0 (999) (550) (505) (2,946) (5,000) Other Third Party Contributions 0 0 0 0 0 (2,000) (3,000) (5,000) Capital Receipts - Ring Fenced Land Disposals 0 0 0 0 0 (550) (725) (1,275) Nature Restoration 386 386 11 386 0 0 0 0 386 Sub-Total 2,471 (2,010) 461 381 461 22,801 8,467 (3,055) (6,671) 22,003 Page 121 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME SUMMARY OF CAPITAL RESOURCES AND EXPENDITURE 2023/24 to 2027/28 APPENDIX II Approved Proposed Revised Actual Projected Revised Revised Revised Revised Revised Budget Budget Budget to Outturn Budget Budget Budget Budget Budget Adjustment 30-Nov-23 Report 2 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 2023/24 2023/24 2023/24 2023/24 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) City Centre Developments - Cultural Attractions Perth Museum 2,368 2,368 1,303 2,368 0 0 0 0 2,368 Perth Art Gallery 3,272 3,272 10 3,272 0 0 0 0 3,272 PH2O 0 0 0 30,000 25,000 20,000 15,000 90,000 Sub-Total 5,640 0 5,640 1,313 5,640 30,000 25,000 20,000 15,000 95,640 Community Planning Letham Community Wellbeing Hub 1,571 1,571 1,048 1,571 0 0 0 0 1,571 Third Party Contribution (Letham4All) (519) (519) (519) 0 0 0 0 (519) Sub-Total 1,052 0 1,052 1,048 1,052 0 0 0 0 1,052 Community Greenspace Play Areas - Improvements Implementation Strategy 383 383 50 383 963 611 150 150 2,257 Third Party Contribution (10) (10) (6) (10) 0 0 0 0 (10) 3G Pitch, Blairgowrie 3 3 3 3 117 0 0 0 120 Settlement/Neighbourhood Parks 25 25 25 379 0 0 0 404 Countryside Sites 0 0 0 139 0 0 0 139 Community Greenspace Sites 0 0 1 0 627 682 682 678 2,669 Community Greenspace Bridges 27 27 9 27 31 0 0 0 58 Core Path Implementation 9 9 3 9 0 0 0 0 9 Third Party Contribution (21) (21) (21) 0 0 0 0 (21) Premier Parks 8 8 8 0 0 0 0 8 Auchterarder Public Park 30 30 19 30 0 0 0 0 30 Revenue Contribution 0 0 0 0 0 0 0 0 The Knock 0 0 0 0 0 0 0 0 Third Party Contribution (3) (3) (3) 0 0 0 0 (3) Kinnoull Hill 4 4 8 8 0 0 0 0 8 Third Party Contribution 0 (4) (4) (7) (4) 0 0 0 0 (4) Cemetery Extensions 20 20 16 20 60 229 225 375 909 Sub-Total 475 0 475 88 475 2,316 1,522 1,057 1,203 6,573 Waste Strategy Recycling Improvement Fund 2,363 2,363 1,847 2,363 0 0 0 0 2,363 Scottish Government Grant (2,363) (2,363) (21) (2,363) 0 0 0 0 (2,363) Sub-Total 0 0 0 1,826 0 0 0 0 0 0 Support Services PC Replacement & IT Upgrades Hardware 16 16 4 16 15 15 14 14 74 Licenses 152 152 65 152 112 95 71 71 501 Sub-Total 168 0 168 69 168 127 110 85 85 575 Commercial Property Investment Programme North Muirton Industrial Estate - Site Servicing & Provision of Units 57 57 57 0 0 0 0 57 Broxden Business Park - Additional Infrastructure 10 10 10 0 0 0 0 10 Western Edge, Kinross - Site Servicing 5 5 5 0 0 0 0 5 Broxden Drainage Mitigation Works 638 638 371 638 866 0 0 0 1,504 Third Party Contribution (Scottish Water) (470) (470) (470) (658) 0 0 0 (1,128) Ruthvenfield Business Centre 1,372 1,372 8 1,372 0 0 0 0 1,372 North Muirton Drainage 17 17 17 0 0 0 0 17 Sub-Total 1,629 0 1,629 379 1,629 208 0 0 0 1,837 Prudential Borrowing Projects Wheeled Bin Replacement Programme - Domestic Bins 203 203 63 203 200 200 200 200 1,003 Wheeled Bin Replacement Programme - Commercial Bins 208 208 208 20 20 20 20 288 Recycling Containers, Oil Banks & Battery Banks Replacement Pro 150 55 205 41 205 80 65 65 65 480 Capital Receipts - Disposals 0 (9) (9) (6) (9) 0 0 0 0 (9) Litter Bins 25 25 25 25 50 50 50 50 225 Smart Cities - Smart Waste 45 45 72 45 0 0 0 0 45 Third Party Contribution (ERDF) (24) (24) (24) 0 0 0 0 (24) Vehicle Replacement Programme 3,813 3,813 742 3,813 2,800 2,800 2,800 2,500 14,713 Capital Receipts - Vehicle Disposals (376) (376) (154) (376) (352) (352) (352) (322) (1,754) Street Lighting Renewal - LED & Column Replacement 804 804 431 804 888 825 541 592 3,650 LED Traffic Signal Replacement 4 4 4 4 0 0 0 0 4 Almondbank Flood Protection Scheme 3 3 3 0 0 0 0 3 Land Purchase & Development (Hotel Development) 0 0 0 950 950 0 0 1,900 Sub Total 4,855 46 4,901 1,218 4,901 4,636 4,558 3,324 3,105 20,524 Housing Projects Gypsy Travellers Site Improvement Works 195 195 195 0 0 0 0 195 Additional Gypsy Traveller Site Improvement Works 225 225 8 225 0 0 0 0 225 Scottish Government Grant 0 0 0 0 0 0 0 0 New Gypsy Traveller Site 10 10 10 0 1,990 0 0 2,000 Sub Total 430 0 430 8 430 0 1,990 0 0 2,420 TOTAL: COMMUNITIES 104,746 (2,375) 102,371 55,050 102,371 120,498 59,193 38,430 25,680 346,172 Health & Social Care Occupational Therapy Equipment 250 250 250 250 250 250 250 1,250 Technology Enabled Telecare 1,000 1,000 403 1,000 1,537 1,000 1,000 1,000 5,537 Moving & Handling Office Refurbishment 0 0 0 29 0 0 0 29 Software Licences 53 53 53 53 53 53 69 281 Developing Supported Tenancies 0 0 0 229 0 0 0 229 TOTAL: HEALTH & SOCIAL CARE 1,303 0 1,303 403 1,303 2,098 1,303 1,303 1,319 7,326 CORPORATE AND DEMOCRATIC SERVICES Property Services DDA Adaptation & Alteration Works Programme 410 410 238 410 200 200 200 200 1,210 Property Compliance Works Programme 877 25 902 189 902 400 650 650 650 3,252 Third Party Contribution (LAL) 0 (25) (25) (25) (25) 0 0 0 0 (25) Capital Improvement Projects Programme 2,275 2,275 968 2,275 1,800 1,800 1,800 894 8,569 Pitlochry High School - Upgrade Programme 316 316 106 316 0 0 0 0 316 Energy Efficiency Works - Various Properties 27 27 27 27 0 0 0 0 27 Revenue Contribution (Salix Reserve) (27) (27) (27) 0 0 0 0 (27) Decarbonisation - Prudential Borrowing Programme (PB) 700 700 86 700 1,300 0 0 0 2,000 Energy Conservation & Carbon Reduction Programme (PB) 138 138 42 138 150 150 150 150 738 Information Systems & Technology ICT Infrastructure Replacement and Upgrade Programme 2,416 2,416 1,665 2,416 4,207 4,079 3,017 2,903 16,622 Data & Analytics 600 600 205 600 839 738 761 784 3,722 Supporting Digital 750 750 32 750 855 878 901 926 4,310 Software Licences (Revenues & Benefits) 50 50 52 50 51 51 51 51 254 School Audio-Visual (AV) Equipment Replacement Programme 100 (50) 50 26 50 173 35 35 605 898 Mosaic - Swift Social Work System Replacement 800 800 217 800 1,319 20 0 0 2,139 Revenue Contribution 0 0 0 (124) (125) (125) 0 (374) TOTAL: CORPORATE AND DEMOCRATIC SERVICES 9,432 (50) 9,382 3,828 9,382 11,170 8,476 7,440 7,163 43,631 TOTAL COMPOSITE NET EXPENDITURE 174,327 (4,527) 169,800 88,413 169,800 196,762 96,025 69,077 56,385 588,049 (NET OF GRANTS, REVENUE AND 3RD PARTY CONTRIBUTIONS, AND RING FENCED RECEIPTS) Page 122 of 146
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PERTH AND KINROSS COUNCIL COMPOSITE CAPITAL PROGRAMME SUMMARY OF CAPITAL RESOURCES AND EXPENDITURE 2023/24 to 2027/28 APPENDIX II Approved Proposed Revised Actual Projected Revised Revised Revised Revised Revised Budget Budget Budget to Outturn Budget Budget Budget Budget Budget Adjustment 30-Nov-23 Report 2 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 2023/24 2023/24 2023/24 2023/24 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) (£'000) CAPITAL RECEIPTS General Capital Grant - Scottish Government (22,699) (22,699) (14,760) (22,699) (13,847) (12,639) (12,150) (12,150) (73,485) Developer Contributions (2,847) (2,847) (2,847) (2,300) (2,367) (2,600) (2,600) (12,714) General Fund - Capital Receipts/Disposal (403) (101) (504) 1 (504) (278) (694) (250) (250) (1,976) Commercial Property - Capital Receipts/Disposal 0 0 0 0 0 (712) (430) 0 (1,088) (2,230) Total: Capital Receipts (25,949) (101) (26,050) (14,759) (26,050) (17,137) (16,130) (15,000) (16,088) (90,405) Annual Composite Borrowing Requirement 148,378 (4,628) 143,750 73,654 143,750 179,625 79,895 54,077 40,297 497,644 CAPITAL RECEIPTS BROUGHT FORWARD (2,245) 0 (2,245) (2,245) (2,245) (616) (1,120) (1,550) (1,550) (2,245) CAPITAL RECEIPTS CARRIED FORWARD 616 0 616 1,866 616 1,120 1,550 1,550 2,638 2,638 TOTAL NET COMPOSITE BORROWING REQUIREMENT146,749 (4,628) 142,121 73,275 142,121 180,129 80,325 54,077 41,385 498,037 Page 123 of 146
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EDUCATION AND CHILDREN'S SERVICES Project Project Description MIS - Procurement & Integration Schools Management Information System MIS - SEEMIS Licensing Licencing of Schools Management Information System Blairgowrie Recreation Centre - Replacement Replacement of the Recreation Centre in Blairgowrie Investment in the Learning Estate Investment to upgrade the infrastructure and environment of our existing school estate Free School Meal Expansion Programme Upgrading kitchen and dining facilities to provide the enhanced Free School Meals programme Methven Primary School Refurbishment Upgrade of Methven Primary School facilities Breadalbane Academy, Aberfeldy - 3G Pitch Additional investment required to upgrade 2G to 3G Kirkmichael Primary School Upgrades Upgrade of Kirkmichael Primary School facilities Early Learning & Childcare - Letham Primary School Upgrade Project 1140 hrs project plus upgrade of primary school infrastructure - Completed - Oakbank Primary School Upgrade Project 1140 hrs project - Completed - Rattray Primary School Upgrade Project 1140 hrs project plus upgrade of primary school infrastructure - Completed New Primary School at Bertha Park Site New primary school located at Bertha Park Riverside Primary New School Replacement of North Muirton and Balhousie primary schools Technology Upgrades Upgrade to practical teaching environment within the existing school estate Perth Academy - Refurbishment Investment to upgrade the infrastructure and environment of the Perth Academy including structural work to sports block, lighting upgrades, classroom upgrades and science block cladding Perth Grammar School - Upgrade Programme Phase 3 Investment to upgrade the infrastructure and environment of the Perth Grammar School including structural work to assembly hall, AV and WiFi upgrades, classroom refurbishment and door upgrades Perth High School - Internal Services & Refurbishment Necessary works to the infrastructure and environment of the current Perth High School Perth High School - New School Investment Replacement of the existing Perth High School Harris Academy/Invergowrie - Extension Extension and reconfiguration of existing space at Harris Academy in Dundee for continuation of access for pupils based in Invergowrie COMMUNITIES Project Project Description Traffic & Road Safety Road Safety Initiatives (20mph Zones etc.) A programme of works to improve road safety Additional Road Safety - Pedestrian Crossings A programme of works to provide pedestrian crossing facilities Road Safety Improvement Fund works Provision of safety barriers on routes where motor cycling is common Schools Road Safety Measures A programme of works to improve road safety in the vicinity of schools 20mph Signage Programme - Schools A programme of works to improve road safety in the vicinity of schools 20mph Signage Programme A programme of works to introduce 20mph speed limits. Cycling Walking & Safer Routes (CWSR) A programme of works providing infrastructure for cycling, walking and safer routes Car Parking Investment Construction of new car park in Auchterarder Car Parking Investment - Pitlochry Purchase of land and construction of a public car park Strathmore Cycle Network Contribution towards a shared use path between Coupar Angus and Blairgowrie Page 124 of 146
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Community Transport Iniatives Funded by the Community Bus Fund - expenditure to improve connectivity and integrate transport modes,or to support innovative transport solutions in areas of rural deprivation Structural Maintenance Road maintenance to extend the life of roads, including predominately road resurfacing, surface dressings, installing new drainage infrastructure and repairs to and replacement of defective embankments and retaining walls Traffic Signal Renewals - Upgrading A programme of works to upgrade existing traffic signal infrastructure Footways Replacement of existing deteriorated footway surfaces Investment in Local Footpaths A programme of works to improve and provide local footpaths Road Safety Barriers Renewal of existing barriers where unrecoverable damage has occurred and renewal of barriers where timber posts have been used in construction Bridge Refurbishment Programme Used to appoint specialist external inspection teams and consultants to carry out specialist access bridge inspections and assessments Dalhenzean Culvert Culvert replacement project (later years) Dunkeld Golf Course Culvert replacement project (later years) Vehicular Bridge Parapets Programme - Assess & Upgrade Assessment and Upgrading of Vehicle Parapets Programme Old Perth Bridge - Strengthening Carry out works recommended by the 2018 Bridge Assessment study, including a range of assessment, investigation, strengthening and improvement works Perth Queens Bridge - Strengthening Carry out works recommended by the 2018 Bridge Assessment study, including a range of assessment, investigation, strengthening and improvement works Garry Viaduct Replacement of Bearings and Parapets; including strengthening of deck for bearing replacement jacking up, and to cater for increased parapet vehicular deterrent capacity Culteuchar Culvert Replace existing temporary steel bridge (on hire) with culvert Glendevon Bridge Major bridge repair works required due to severe river scour damage (now complete) Tullyfergus Bridge Installation of scour protection to protect existing bridge abutments (later years) A9/A85 Road Junction Improvements New infrastructure including a new A9 overbridge, a bridge over the River Almond and road linking the A85 to Inveralmond and Bertha Park (Phase 1 of Perth Transport Futures Project) - complete Cross Tay Link Road (CTLR) New road and major structure over the River Tay, linking the A9 north of Inveralmond and the A94 north of Scone (Phase 2 of Perth Transport Futures Project). A977 Upgrades A programme of works to improve road safety along the A977. Broich Road, Crieff - Road Realignment & Safety Measures Complete Almondbank Flood Protection Scheme Substantially complete Perth Flood Protection Scheme (Pump Replacement) Complete Perth Flood Protection Scheme (South Inch Culvert Reinstatement) Ground investigation and monitoring then design project to refurbish existing culvert Comrie Flood Protection Scheme Design and construction of a scheme to reduce the risk of flooding in Comrie Milnathort Flood Protection Scheme Design and construction of a scheme to reduce the risk of flooding in Milnathort Asset Management - Roads & Lighting Asset Management - Bridges Improvement Schemes Rural Flood Protection Schemes Page 125 of 146
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South Kinross Flood Protection Scheme Design and construction of a scheme to reduce the risk of flooding in South Kinross Scone Flood Protection Scheme Design and construction of a scheme to reduce the risk of flooding in Scone Coastal Change Adaptation Design and construct projects to deal with incidents of coastal erosion Mill Street Environmental Improvements Potential compensation payments associated with claims against compulsory land acquisition to enable delivery of environmental improvements to stimulate and support development and investment Perth, Place, People Design and development of sustainable transport corridors to improve access to and from Perth and enable additional development and improvement within Perth city centre Perth City Centre Golden Route (Rail Station) Design and development of improvements to access, signage and animation from rail and bus station to Perth city centre to complement improvements to integration of transport City Greening Improvements to support enhancement of retail trading environment and residential areas and enhanced use of space for markets, events and alfresco use Perth & Kinross Lighting Action Plan Architectural and creative lighting to enhance city and towns appearance, reduce energy cost and increase safety at nighttime to increase dwell time, support the hospitality sector, events and grow the evening economy Creative Exchange (former St. John's Primary School) Repurposing old school to offer space to creative industry businesses and create the Famous Grouse Idea Centre, a space to support business innovation. Complete Town Centre - Regeneration & Economic Improvements Complete Local Full Fibre Network Provision of gigabit fibre connectivity to Council's buildings to unlock gigabit connectivity for surrounding communities. Completed Low Carbon Transport & Active Travel Hub - Broxden EV Chargers Provision of fast EV chargers combined with solar power generation and battery storage at Broxden Park & Ride - Near completion Perth Eco-Innovation Park at Perth West Provision of enabling infrastructure (access road, A9 underpass and unit platforms) to develop 25ha of employment land supporting clean growth, business innovation and jobs - Phase 1 (11ha) - In development Coupar Angus - Strathmore Community Hub Complete Nature Restoration Protection and restoration of biodiversity focusing on over- exploitation of the natural environment and addressing its consequences; habitat loss and fragmentation; and invasive non- native species - 22/23 completed - 23/24 started Perth Museum Refurbishment of Perth City Hall to create new museum spaces and cafe. Main construction phase complete and install/fit out on schedule for planned opening spring 2024 Perth Art Gallery Refurbishment of temporary galleries - scheduled for completion November 2023 Collections Centre Project removed from programme PH2O Replacement of Perth Leisure Pool and Dewars Ice Rink. On hold pending outcome of Leisure and Culture Assets Review Letham Community Wellbeing Hub Refurbishment of Letham Wellbeing Hub to offer a range of services to the local community managed by Letham4All - scheduled for completion end 2023 City Centre Developments - Cultural Attractions Community Planning Other Planning Projects Perth & Kinross Place-making Page 126 of 146
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APPENDIX III Approved Proposed Revised Actual Projected Revised Revised Revised Revised Revised Budget Budget Budget to Outturn Budget Budget Budget Budget Budget Adjustment 30-Nov-23 Report 2 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 Report 3 2023/24 2023/24 2023/24 2023/24 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 £'000 Council House New Build Programme Glebe, Scone - 65 Units 17 17 17 0 0 0 0 17 Council Tax (Second Income) 0 0 0 0 0 0 0 0 Scottish Government Subsidy 0 0 0 0 0 0 0 0 17 0 17 0 17 0 0 0 0 17 Huntingtower, Perth - 70 Units 1 1 1 0 0 0 0 1 Council Tax (Second Income) 0 0 0 0 0 0 0 0 Scottish Government Subsidy 0 0 0 0 0 0 0 0 1 0 1 0 1 0 0 0 0 1 Fairfield, Perth 251 251 195 251 0 0 0 0 251 Council Tax (Second Income) 0 0 0 0 0 0 0 0 Scottish Government Subsidy 0 0 0 0 0 0 0 0 251 0 251 195 251 0 0 0 0 251 Lynedoch Road, Methven 698 37 735 670 735 0 0 0 0 735 Council Tax (Second Income) 0 0 0 0 0 0 0 0 Scottish Government Subsidy 0 0 0 0 0 0 0 0 698 37 735 670 735 0 0 0 0 735 Future Developments 0 0 0 5,091 6,014 6,014 12,552 29,671 Council Tax (Second Income) 0 0 0 0 0 0 0 0 Scottish Government Subsidy 0 0 0 0 0 0 0 0 0 0 0 0 0 5,091 6,014 6,014 12,552 29,671 Total Council House New Build 967 37 1,004 865 1,004 5,091 6,014 6,014 12,552 30,675 Increase in Council House Stock Council House Buy-Backs 4,605 462 5,067 5,067 5,067 3,000 3,000 3,000 3,000 17,067 Scottish Government Subsidy (1,050) (1,050) (1,050) 0 0 0 0 (1,050) 3,555 462 4,017 5,067 4,017 3,000 3,000 3,000 3,000 16,017 Lock-ups and Garage Sites 0 0 0 50 0 0 0 50 Standard Delivery Plan Heating Upgrade Contract Works 747 71 818 176 818 1,320 1,320 811 0 4,269 Rewiring, Infrastructure & Property Refurbishment 1,515 1,515 368 1,515 1,686 0 0 0 3,201 Triple Glazing 3,866 3,866 2,927 3,866 0 0 0 0 3,866 Controlled Door Entry 0 0 0 28 0 0 0 28 Kitchen Modernisation Programme 374 374 176 374 1,504 2,025 0 0 3,903 Bathroom Modernisation Programme 1,436 1,436 731 1,436 0 0 0 0 1,436 External Fabric 958 958 695 958 0 259 0 0 1,217 Energy Efficiency 270 670 940 503 940 388 0 0 0 1,328 Multi Storey Flats 2,243 (1,815) 428 50 428 1,815 0 0 0 2,243 Environmental Improvements 899 899 524 899 0 0 0 0 899 Fire Precaution Measures 399 399 115 399 0 0 0 0 399 Sound Insulation 289 289 289 100 42 0 0 431 Structural 478 478 478 250 522 0 0 1,250 SHQS Future Developments 0 0 0 0 4,066 6,458 5,553 16,077 Total Standard Delivery Plan 13,474 (1,074) 12,400 6,265 12,400 7,091 8,234 7,269 5,553 40,547 Other Investment in Council House Stock Total Major Adaptations to Council House Stock 82 82 26 82 22 0 0 0 104 Anchor House, Rannoch Road, Perth - Conversion (5 Units 87 87 13 87 0 0 0 0 87 149-151 Dunkeld Road, Perth 277 277 105 277 0 0 0 0 277 111 Rannoch Road, Perth (Former Driving Test Centre) 8 8 8 0 0 0 0 8 St.Catherine's Square Redevelopment 2,991 (2,975) 16 16 3,377 0 0 0 3,393 Shops & Offices 239 239 239 50 0 0 0 289 Greyfriars and Satellite Sites 34 34 2 34 50 0 0 0 84 Sheltered Housing 11 11 2 11 0 0 0 0 11 Double Dykes Chalet Replacement 0 0 15 0 0 0 0 0 0 General Capital Works 70 50 120 94 120 0 0 0 0 120 Upgrade and Replacements to Lifts Programme 137 137 137 0 0 0 0 137 ICT Expenditure 131 131 131 50 0 0 0 181 Mortgage to Rent 175 175 175 50 0 0 0 225 Total Other Investment in Council House Stock 4,242 (2,925) 1,317 257 1,317 3,599 0 0 0 4,916 Total Net Expenditure 22,238 (3,500) 18,738 12,454 18,738 18,831 17,248 16,283 21,105 92,205 Income CAPITAL RECEIPTS 0 (8) (8) (8) (8) 0 0 0 0 (8) CFCR (2,055) (2,055) (2,055) (1,918) (2,248) (2,520) (2,752) (11,493) TOTAL BORROWING REQUIREMENT 20,183 (3,508) 16,675 12,446 16,675 16,913 15,000 13,763 18,353 80,704 HRA CAPITAL INVESTMENT PROGRAMME SUMMARY OF CAPITAL RESOURCES AND EXPENDITURE 2023/24 to 2026/27 PERTH AND KINROSS COUNCIL 7 Page 127 of 146
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SIGNIFICANT CAPITAL PROJECTS PROGRESS UPDATE APPENDIX IV Project Title Total Gross Budget (£'000) Third Party Funding (£'000) Total Net Budget (£'000) Projected Outturn (£'000) Completion Date Contract Awarded On Site Status Change Since Last Report Additional Commentary Blairgowrie Recreation Centre - Replacement 36,000 0 36,000 36,000 Phase 1 completion date December 2024, phase 2 Easter 2025. Yes Yes On track No Works are progressing well on-site. New Primary School at Bertha Park Site 24,000 0 24,000 24,000 Summer 2028 No No Rephased pending review Yes. Rephasing of the project to take account of the projections for the number of catchment pupils. Riverside Primary New School 19,899 0 19,899 19,899 June 2023 Yes Yes Complete Yes. Complete Perth High School - New School Investment 80,200 0 80,200 80,200 Summer 2026 - school building curently scheduled to open summer 2025 Yes Yes On track No Works are progressing on-site. Harris Academy/Invergowrie Extension 5,200 0 5,200 5,200 Late 2023 Yes Yes On track No Main extension complete, reconfiguration works still to be undertaken. Cross Tay Link Road (CTLR) 150,500 40,000 110,500 110,500 Spring 2025 Yes Yes On programme No Works progressing well and remain on target for completion in Spring 2025. on programme. Bridge deck works due to commence and preparation works underway for this. One this is underway a detailed analysis of contingency and compensation events will be undertaken. Comrie Flood Protection Scheme 28,435 0 28,435 28,435 Spring 2025 No No Advance works complete; Main works at tender assessment. Yes Main works tender received in June 2023 but cost higher than anticipated; tender assessment is currently on- going (including independent tender estimate, tender clarifications, tender negotiations and value engineering). This work has also been delayed by recent flood events. The next steps will include liaising with the Scottish Government to seek an increase in capital grant (equal to 80% of the project cost at tender stage) and the Council's capital plan (for the remaining 20%). This has delayed the commencement of the main construction works; once started the works will have a duration of 18 months. Perth Eco Innovation Park* 32,817 11,275 21,542 21,542 Not currently programmed No No Preliminary design works completed Yes Following the application for Levelling Up Fund Grant funding of £10m being unsuccessful, the Council approved a net increased of £10m on 1 March 2023 however the balance of £20m remains unfunded and therefore the project cannot progress. Private sector contributions will be required in years beyond the current programme to 2027/28 linked to house completions along with receipts from employment land plot sales. Perth Museum 27,232 10,300 16,932 16,932 Spring 2024 Yes Yes On track No Construction phase complete and building handover to CPK completed 8 August. Exhibition fit out underway. Additional support for cafe fit-out & set up costs requested from cultural reserves, of up to £230,000 PH2O 90,000 0 90,000 90,000 Not currently programmed No No Outline Business Case reported to Council 23 February 2023, and project on hold pending review. Yes Council approved to put the project on hold due to affordability and pending the outcome of a wider review in to leisure and cultural assets and how best to target the required investment in arts and leisure for the benefit of the wider community. * Third Party Funding excludes Developer Contributions and receipts to be received in future years beyond the current 5-year programme. 7 Page 129 of 146
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PERTH AND KINROSS COUNCIL Finance and Resources Committee 31 January 2024 FLEXIBLE WORKING FRAMEWORK Report by Corporate HR Manager (Report No. 24/42) 1. PURPOSE 1.1 The Council’s employment policies support the effective delivery of services and Corporate Plan Priorities. They also reflect the Council’s commitment to being a fair and inclusive employer. The current flexible working policies and provisions are being updated to ensure they take account of the Council’s operating environment, upcoming legislative changes and support the development of our culture and ensure our employment package is competitive. The core Flexible Working Framework (the Framework) is detailed in Appendix 1 and incorporates the main flexible working provisions which will be supported by operational guidance. 1.2 This report therefore seeks approval of the Framework which will formalise hybrid working as a workstyle and ensure a fair and consistent approach that is focussed on operational and customer need. 1.3 This report also asks Committee to note that the Framework, and the associated operational guidance, will continue to be updated to reflect new employee rights which are at different stages of the UK parliamentary approval process. 2. RECOMMENDATIONS 2.1 It is recommended that Committee approves the core Flexible Working Framework as set out in Appendix 1, which will be supported by operational guidance. 2.2 Committee are asked to note that with effect from 1 April 2024 a revised Hybrid working approach will establish the requirement for a minimum level of attendance in a workplace of normally 2 days per week. This closely aligns with the effective date for some of the legislative changes relevant to the content of the Framework. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: Section 4: Background/Main Issues Section 5: Proposals Section 6: Conclusion Appendix 1: Draft Flexible Working Framework Appendix 2: Forthcoming related legislation 8 Page 131 of 146
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4. BACKGROUND / MAIN ISSUES 4.1 The environment in which the Council operates has changed during and since the Covid-19 Pandemic impacting on the way that services are delivered. Hybrid working arrangements developed at pace from the outset of the pandemic and were reviewed regularly as restrictions eased, new ways of working were embraced and have continued to adapt to organisational requirements. The development of the Framework brings together the different provisions which support increased levels of flexibility, formalises hybrid working as a workstyle and sets out key principles which help maintain a focus on operational and customer need. 4.2 The flexibility and responsiveness provided by the Framework will particularly support the following principles within the Corporate Plan: a) Working with our communities and partners and putting people first. b) Being a visible and valued part of our communities, engaging with and being accessible and responsive to our residents. c) Making best use of available assets …..(to) best serve the community. 4.3 Within the employment market, employees’ expectations of the flexibility and support offered by an employer have also changed, with arrangements such as hybrid working being sought by many applicants. To ensure that we are viewed as an employer of choice in an increasingly competitive labour market, we need to ensure that our employment offer is attractive to potentially new and existing employees. The availability of flexible working opportunities also helps the Council as an employer to attract and retain a diverse and inclusive workforce. 4.4 Recent changes to employment legislation have increased employees’ rights across the UK, with further changes scheduled over the next year. An overview of the pending and draft legislation is provided in Appendix 2. Once approved, these legislative changes will impact on the provisions the Council will be required to offer employees in respect of how we work, with resulting updates to our general terms and conditions of employment. The approach taken to the new Framework is intended to future proof these provisions based on what we know at this time. Consultation will continue to take place with our recognised trade unions, relevant stakeholder groups, such as the disABILITY Staff Network, and updates will be provided at meetings of the Employees Joint Consultative Committee and Joint Negotiating Committee for Teachers. 4.5 The Council also has obligations as a Fair Work First Employer and through our Equality commitments as set out in our Equality and Outcomes Mainstreaming Report. These are essential considerations in the development of our culture and are reflected in our Values. The Framework and associated guidance will reflect these commitments where they relate to flexibility in how, where and when employees work. 4.6 The Policy and Governance Group and Executive Leadership Team have been consulted in the development of the Framework which sets out the Council’s policy commitments on flexible working. There has also been Page 132 of 146
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consultation with the Extended Leadership Team, the Working Smarter Project Group (specifically regarding hybrid working and the impact on workspace utilisation and planning). Our recognised trade unions have been consulted on the development and review of hybrid working arrangements and will continue to be key stakeholders in the Framework and associated guidance. 5. PROPOSALS 5.1 The proposed core Flexible Working Framework, as set out in Appendix 1, incorporates a policy statement on the Council’s commitments to flexible working. It includes the new provisions relating to hybrid working which will be effective from 1 April 2024. 5.2 The Framework will be supplemented by operational guidance for managers and employees. This guidance and related processes will be developed in consultation with our recognised trade unions and updates provided to future meetings of the Employees Joint Consultative Committee and Joint Negotiating Committee for Teachers, as appropriate. 5.3 The core elements of the Framework cover: How we work The Framework identifies 6 key themes and the principles associated with each, which are essential in all forms of flexible working:- • Effective use of Technology and Resources; • Developing our Culture to reflect changing service demands; • Health, Safety and Wellbeing; • Communication; • Fairness and Inclusion; • Focus on Results. Guidance is also provided to ensure flexible working arrangements meet operational and customer requirements whilst balancing employee’s needs, as far as reasonably practical. When we work The Framework confirms the different forms of working patterns currently in place across the Council and how these can be best used to support effective service delivery. These include:- • Term Time Working, • Annualised Hours, • Part-Time working, • Job Share arrangements, • Compressed Hours, • Rota/Shift design, and • Temporary adjustments. Page 133 of 146
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Guidance is also provided on the related processes which ensure the Council as an employer fulfils its legal obligations. Where we work A number of formal work styles are in place across the Council: • Hybrid, • Home based, • Fixed Office based, • Digital Mobile Working, • Non-Digital Mobile Working. Guidance is available on their use and how the principles relating to how we work should be applied and/or adapted to each. 5.4 One aspect of flexible working that has continued to develop is the use of hybrid working. The approach taken and the related guidance has been regularly updated to reflect changing circumstances over the past three years in order to support those working remotely and those managing remote teams. The Hybrid work style allows a pattern of attendance (fixed or flexible) combining working from home and from workplaces which may be the contracted place of work, other Council premises or that of a customer, partner, stakeholder, or community setting. 5.5 The most recent review of the Hybrid work style arrangements was specifically focused on service delivery and customer requirements, as well as internal connectivity and collaboration. As a result of this review, with effect from April 2024: a) The Hybrid work style will be mainstreamed within the Flexible Working Framework; and b) Hybrid working arrangements will be based on a consistent approach across the organisation of normal workplace attendance of at least 2 days per week. Within this requirement, managers will have flexibility to design the pattern of attendance to best support service delivery. This guidance on hybrid working will be kept under review to ensure it meets operational requirements and reflects any decisions of Council in respect of its property estate. 6. CONCLUSION 6.1 The proposed Flexible Working Framework sets out the policy commitments and refers to operational guidance for managers and employees on all aspects of our flexible working offer including Hybrid Working, to ensure a fair and consistent approach with maximum benefit to all stakeholders. Author(s) Name Designation Contact Details Sandra Lawson Senior HR Officer HR@pkc.gov.uk Page 134 of 146
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Fiona Thomson HR Manager Approved Name Designation Date Pauline Johnstone Corporate HR Manager January 2024 APPENDICES • Appendix 1 – Draft Flexible Working Framework • Appendix 2 – Forthcoming Related Legislation Page 135 of 146
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial n/a Workforce Yes Asset Management (land, property, IST) Yes Assessments Equality Impact Assessment Yes Strategic Environmental Assessment n/a Sustainability (community, economic, environmental) n/a Legal and Governance n/a Risk n/a Consultation Internal Yes External n/a Communication Communications Plan Yes 1. Strategic Implications Community Plan/Single Outcome Agreement 1.1 This report supports all of the priorities within the Community Plan 2022-27. (i) Reducing Poverty (including child poverty, fuel poverty and food poverty) (ii) Mental and physical wellbeing (iii) Digital participation (iv) Skills, learning and development (v) Employability Corporate Plan 1.2 This report supports the objectives within the new Corporate Plan:- (i) Children and young people grow up safe, respected, well-educated, and confident in their ability to realise their full potential; (ii) People and businesses are increasingly able to prosper in a local economy which support low carbon ambitions and offers opportunities for all; (iii) People can achieve their best physical and mental health and have access to quality care and support when they need it; (iv) Communities are resilient and physically, digital and socially connected; (v) Perth and Kinross is a safe and vibrant place, mitigating the impact of climate and environmental change for this and future generations. Page 136 of 146
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2. Resource Implications Financial 2.1 There are no direct financial implications. Workforce 2.2 There are no direct workforce number implications as a result of the development of the Flexible Working Framework The Framework will be supported by clear guidance regarding flexibility options available to managers and employees which will support an employment experience which is designed to be more attractive to potential employees and tailored to those already in employment. This will improve the recruitment and retention of our workforce. This proposal is put forward by the Corporate Human Resources Manager. Asset Management (land, property, IT) 2.3 There are potential implications for the property portfolio which will be considered during the development of guidance. The Strategic Lead, Property has been consulted on the proposals, particularly with regard to hybrid working. 3. Assessments Equality Impact Assessment This proposal has been assessed as relevant and the following positive outcomes are expected following implementation: • Improved opportunity to support employees with additional personal needs that can be addressed through the use of a flexible approach to working. • Improved awareness of managers and employees of the options available to support a flexible approach to working (how, where, when). • Opportunity for employees to be proactive in their balance of working and personal life as a result of increased awareness/improved accessibility to related guidance and procedures. Strategic Environmental Assessment The proposals have been considered under the Act however, no action is required as the Act does not apply to the matters presented in this report. Sustainability There is the potential for elements of the Flexible Working Framework to impact on our Climate Change efforts, namely hybrid working and it’s impact Page 137 of 146
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on commuter traffic. As we develop each element this impact will be considered. Legal and Governance 3.4 There are no legal implications. Risk 3.6 The proposal will not negatively impact existing risks or generate new risks. 4. Consultation Internal 4.1 Internal consultation activity has been detailed in the report – ELT, Policy and Governance, Smarter Working Project Group. External 4.2 External consultation has focused on our recognised trade unions and details of this are included in the report. 5. Communication 5.1 Work will be undertaken with the Communications Team to ensure that: Managers are provided with guidance on the Framework, hybrid working and other elements and the necessary actions required of them as a result. Employees will be provided with initial information regarding future plans regarding flexible working, changes in the legislative landscape and our internal provision and options available to them. Trade Unions will be given the opportunity to co-create guidance and other documents which will form the content of the Framework. Communication channels used will be: The intranet (Eric) Cascade via managers Our recruitment information on www.pkc.gov.uk and MyJobScotland 2. BACKGROUND PAPERS n/a Page 138 of 146
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Draft Flexible Working Framework 1. Introduction The purpose of the Flexible Working Framework (the Framework) is to ensure working arrangements support and enable service delivery and meet the Council’s Corporate Plan priorities for the people of Perth and Kinross. It will also enable colleagues to have a balance to their working lives and offer an attractive employment package to potential employees. The Framework will be supported by guidance and support for managers to allow them to develop appropriate approaches to employees’ working time, place and practice, and to advise employees of the options available to them. We know that our colleagues thrive personally and professionally when working together with purpose. Collaboration and connection are fundamental to our success in meeting the needs of the people of Perth and Kinross. The importance of that connection and sense of belonging will be supported through the Framework. Policy Statement The Council recognises that there are all-round benefits from offering additional flexibility to employees in the hours they work, the times that their working week is organised and where they conduct their work. It is appreciated that particular flexible working provisions will not work for or be available to everyone. It will depend on the type of role carried out, the demands of the role, the team worked in, levels of cover required and the requirement to deliver the best possible service to our customers. Agreed working arrangements must ensure a high level of service delivery to customers (internal and external). 2. Flexible Working A What do we mean by Flexible Working? Flexible Working arrangements allow employees, through agreement with their manager, to vary the amount, timing or location of their work, to the benefit of both the individual and the organisation. In other words, creating flexibility in how, when and where an employee works in order to fulfil their role. B Why does Flexibility Matter? Having flexibility in our working arrangements: • Supports the achievement of corporate priorities • Ensures employees have the opportunity to engage with colleagues and customers in the most effective manner • Supports our employees to achieve a balance in their working and personal lives APPENDIX 1 8 Page 139 of 146
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• Enhances our terms and conditions and our reputation as an employer thereby supporting our recruitment activity • Supports our equality and inclusion agenda This Flexible Working Framework brings together the different provisions which support increased levels of flexibility and develops these to address future requirements. It will particularly support the following principles within the Corporate Plan: a. Working with our communities and partners and putting people first. b. Being a visible and valued part of our communities, engaging with and being accessible and responsive to our residents. c. Making best use of available assets ….(to) best serve the community. To be a high performing organisation, the Council must harness the benefits of flexibility, whilst ensuring our employees connect and work together in the most effective way in order to meet the needs of our customers and community. Successful teams need face to face contact, interaction for inspiration and to learn from and support each other. The Framework clarifies our flexible working offer and provides clear guidance for current and potential employees. This supports the recruitment, induction and development of our workforce, and reflects our organisational culture. ➢ Benefits for our customers and community • Improved local access to services • Increased times of access to Council representatives ➢ Benefits to the organisation • Potential to attract and retain a wider range of talent • Becoming a more inclusive and diverse employer • Productivity/Output improved • Reduced carbon footprint ➢ Benefits to the employee • Improved Work Life Balance • Benefits to Wellbeing • Reduction in Commuting • Wider range of opportunities accessible C How Will We Measure Effectiveness? Our organisation has clear priorities and we measure our effectiveness against the achievement of our organisation objectives and delivery of these priorities. Therefore, we also have to be output focused at all levels of the organisation; to ensure that our employees are supported to deliver the best service it must be clear how organisation objectives translate to an individual level. Direction is provided through the Corporate Plan and relevant strategies – all of which are underpinned by our Values (Ambition, Compassion, Integrity) and related behaviours and competencies. These building blocks support the development of clear, manageable and measurable objectives at Service, team and individual levels. Page 140 of 146
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Guidance is provided on how flexible working should be considered when developing objectives and how it can be used to support their delivery. Objectives are regularly reviewed and revised to reflect changing priorities. This gives the opportunity for managers to discuss flexible working arrangements to ensure they continue to support effective performance and to make necessary changes to reflect changes in the needs of the organisation or employees. 3. Supporting Flexible Working The Principles: Based around 6 key themes - Health, Safety & Wellbeing; Communication; Culture; Fairness & Inclusion; Technology & Resources; and Focus on Results - the principles provide a framework to support the success of all forms of Flexible Working and ensure they meet employees and organisational needs. HOW WE WORK Further guidance on the principles associated with each theme is available to allow local application of appropriate working arrangements. WHEN WE WORK For most employees there will be times when we are required to be available to our customers, both external and internal, or core hours when levels of activity require our attendance at work. Page 141 of 146
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However, some degree of flexibility in when we work, will be an option for many, if we stick to the principles underpinning "How" we work. Existing options are summarised in the guidance and include: a. Compressed Hours b. Annualised Hours c. Part Time Working d. Job Share Arrangements e. Term Time Working f. Rota/Shift Design g. Temporary amendments In the Council, many people already have an agreed flexible working arrangement in place with regard to when they work, utilising one of the existing flexible working policies. WHERE WE WORK Where we work will depend on the type of work we are doing, the demands of the role, where we will be most productive and where space is available. Not all roles are suitable for home/ remote working, for example, roles involving face to face contact with customers, front line roles or some training/supervisory roles. For many, Hybrid Working - a combination of working at home and in a Council or non-Council (e.g. partner or stakeholder) workplace, or community setting will be optimal and reflects existing working practice. The most common examples of where we work are described in the Council’s Work Styles: a. Hybrid, b. Home based, c. Fixed Office based, d. Digital Mobile Working, e. Non-Digital Mobile Working. 4. Types of Flexible Working – Guidance is available on :- A Where • Hybrid Working • Hybrid working principles • Hybrid working FAQ • Home working • Fixed base • Mobile working • Smarter working styles • Smarter working styles and ICT standards of provision • Working from a distant/non-UK base (available from HR) Page 142 of 146
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B When • Hours of work • Types of working arrangement • Existing Special Leave support provision e.g. Carer Leave, Compassionate Leave, Parental Leave • Forthcoming Special Leave provision led by pending employment legislation and will be incorporated into the Framework following consultation with our recognised trade unions. In 2024 this includes Neonatal Leave and Miscarriage Leave. C How • Job sharing arrangements • Secondment opportunities • Job family moves 5. Flexible Working Requests A. Flexibility in new roles/vacancies Where a role has been identified as suitable for flexible working, this should be noted in the vacancy advert as appropriate. Consideration should be given to the skills and attributes looked for in a candidate where the role may involve a particular type of flexible working e.g. digital, organisational skills, able to work on own initiative/independently. B. Flexible Working – Organisation Required Instances may arise, as part of business improvement/transformation, that result in employees being required to amend their pattern of attendance on a either a temporary or long-term basis. Temporary changes could be needed for operational reasons to support colleagues or delivery requirements e.g. managers can adjust working arrangements to support the induction and training of new employees, to respond to emergency or unplanned situations or to meet pressing delivery deadlines. Longer term/permanent change may come about due to restructure or service design changes. We recognise that these changes may not be easy for some depending on their particular role and personal circumstances. Part of ensuring inclusion and equality in the way we work is taking into account individual working preferences and personal circumstances; individual discussion is therefore important to ensure that all options are considered, particularly where there Page 143 of 146
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is a requirement to address reasonable adjustments. Any changes to the way we work which involve a contractual change will be implemented following appropriate consultation with relevant parties. C. Flexible Working – Employee Requests (w.e.f. 6 April 2024) All employees have the right to - make a formal request for flexible working from day one of employment - make up to two requests in any 12 month period. Examples of requests that could be made are: • reducing the number of hours worked • opting into a hybrid working pattern • compressing working hours into fewer days Employees wishing to request any form of flexible working, should discuss this with their line manager in the first instance to ensure all suitable options are considered. A formal request can then be made and considered via the process outlined in the Flexible Working Guidance. 6. Related Policies/Guidance supporting flexibility across the organisation (Links will be included) Health, Safety and Wellbeing • Health & Safety Guidance for Employees working at home • Health and Wellbeing Framework • Hybrid Working Safely • Equally Safe at Work • Lone Working Arrangements • Toolkit for Working Smarter Communications • Virtual Meetings – advice • Effective Virtual Teams (CIPD) IT • Working from Home Like a Pro • Severe Weather Arrangements Miscellaneous • Recruitment Guidance • Induction Process • Scottish Government Guidance – Flexible Working • Draft Workspaces FAQ Page 144 of 146
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APPENDIX 2 Forthcoming Legislative Changes – Confirmed and Potential Legislation Key Provision Status Employee Relations (Flexible Working) Act 2023 Provides employees with the right to request flexible working from the first day of employment with 2 requests per 12 month period Effective 6 April 2024 Carers Leave Act 2023 Introduces a minimum unpaid leave entitlement for carers Effective 6 April 2024 Workers (Predictable Terms and Conditions) Act 2023 Provides the right for employees to request a predictable working pattern Received Royal Assent September 2023. Expected implementation around September 2024 Neonatal Care (Leave and Pay) Act 2023 Provides the right to 12 weeks’ leave and pay when neonatal care is required Passed May 2023. Will be implemented April 2025 Paternity (Leave and Pay) Bill Proposes further flexibility in the timing and design of paternity leave use At second reading in Parliament Miscarriage Leave Bill Proposes three days’ paid leave for employees where they experience miscarriage, ectopic pregnancy or molar pregnancy before 24 weeks At second reading in Parliament 8 Page 145 of 146
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