Minute of meeting of 18 September 2024
Perth and Kinross Council · 20 November 2024
Back to Finance and Resources Committee — 20 November 2024 and its agenda
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FINANCE AND RESOURCES COMMITTEE Minute of hybrid meeting of the Finance and Resources Committee held in the Council Chamber, 2 Hight Street, Perth on Wednesday 18 September 2024 at 2.00pm. Present: Councillors S Donaldson and G Laing, and Bailie A Bailey, Provost X McDade, Depute Provost A Parrott and Councillors K Allan (substituting for Councillor A Chan), P Barrett, D Cuthbert, E Drysdale, J Duff, A Forbes (substituting for Bailie C Ahern), I James, D Illingworth, T McEwan, J Rebbeck, C Shiers and C Stewart. In Attendance: T Glen, Chief Executive; C Mailer, Depute Chief Executive; S Walker – Strategic Lead, Finance and Business Support; A O’Brien, N Ballentine, S Coyle, C Palmer, J Salisbury (Finance and Business Support); E Ritchie – Strategic Lead, Housing and Communities; D Stokoe (Housing and Communities); S Devlin, Strategic Lead – Education and Learning; A Singh – Strategic Lead, Children, Families and Justice; F Crofts, Strategic Lead, Environment and Infrastructure); P Taggart and N Taylor (Environment and Infrastructure); C Guild, Strategic Lead – Projects and Programmes; L Brady, K Fraser, N Sutherland, P Taylor (Customer and Digital Services); J Beveridge (Property Services); L Simpson, Strategic Lead – Legal and Governance; K Molley, A Brown and M Pasternak (all Legal and Governance); Apologies: Bailie C Ahern and Councillor A Chan. Councillor S Donaldson, Convener, Presiding. The Convener Led on items 1-7 and 9. The Vice-Convener led on item 8. 1. WELCOME AND APOLOGIES The Convener welcomed all those present to the meeting and apologies were noted as above. 2. DECLARATIONS OF INTEREST There were no declarations made in terms of the Councillors’ Code of Conduct. 3. MINUTE OF PREVIOUS MEETING (i) Minute of meeting of Finance and Resources Committee of 12 June 2024 The minute of meeting of the Finance and Resources Committee of 12 June 2024 was submitted and approved as a correct record.
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(ii) Minute of meeting of the Employees Joint Consultative Committee of 18 March 2024 The minute of meeting of the Employees Joint Consultative Committee of 18 March 2024 was submitted and noted. 4. OUTSTANDING BUSINESS STATEMENT Resolved: The status of action in the Outstanding Business Statement (24/259) be noted and completed actions removed accordingly. 5. REVENUE BUDGET 2024/25 - UPDATE NO. 1 There was submitted a report by the Chief Finance Officer (24/260) providing an update on progress with the 2024/25 General Fund Revenue Budget based upon the June 2024 ledger, updated for any subsequent known material movements, and the projected financial position of the Housing Revenue Account. Resolved: (i) The contents of Report 24/260, be noted. (ii) The projected outturn for General Fund Services, as set out in Section 5 of Report 24/260 and Appendices 1 and 2, be noted. (iii) The projected outturn for Corporate Budgets, as set out in Section 6 of Report 24/260, be noted. (iv) The funding update, provided in Section 7 of Report 24/260, be noted. (v) The projected outturn for the Housing Revenue Account, as summarised in Section 8 of Report 24/260 and Appendix 3, be noted. (vi) the adjustments to the 2024/25 Management Revenue Budget, as detailed in Sections 10,11 & 12 of Report 24/260 and Appendices 1, 2, 4, 5, 6, 7 and 8, be approved. (vii) The financial risks, as set out in Section 13 of Report 24/260 and Appendix 9, be noted. 6. COMPOSITE CAPITAL BUDGET 2024/30 & HOUSING INVESTMENT PROGRAMME 2024/29 - MONITORING REPORT NO. 1 There was submitted a report by the Chief Finance Officer (24/261) (1) providing a summary position to date for the 6-year Composite Capital Budget for 2024/25 to 2029/30 and the 5-year Housing Investment Programme for 2024/25 to 2028/29; and (2) seeking approval for adjustments to the programmes. Resolved: (i) The contents of Report 24/261 be noted. (ii) The proposed adjustments to the six-year Composite Capital Budget 2024/25 to 2029/30, as set out in Sections 5 and 6 of Report 24/261 and summarised in Appendices I and II, be approved. (iii) The proposed adjustments to the Housing Investment Programme Budget 2024/25 to 2028/29, as set out in Section 7 of Report 24/261 and summarised in Appendix III, be approved. (iv) Progress with the delivery of major Capital projects, as summarised in Appendix IV, be noted.
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7. TRANSFORMATION AND CHANGE PROGRAMME UPDATE There was submitted a report by the Strategic Lead – Projects and Programmes (24/262) providing (1) an update on the progress of the Transformation & Change programme to date along with benefits realised in phase one; (2) actions underway from 1 July 2024 to progress the programme into phase two. Resolved: (i) It be approved that Phase One of the Transformation and Change programme is complete, and that delivery of Phase two is now underway and will continue to evolve as we progress (ii) The benefits realised in phase one of programme be noted. (iii) Phase two approach with the development of a formal Programme Management Office (PMO) model be approved. (iv) The overarching governance structure for the Programme be noted. 8. POLICY ON DISPOSAL OF MINIBUSES There was submitted a report by the Strategic Lead – Environment and Infrastructure (24/263) seeking approval to amend the Council’s policy on the disposal of Fleet and Mechanical Equipment with specific regard to minibuses which have reached the end of their operational life within Council service. Resolved: (i) The Policy for Disposal of Minibuses, as set out in Appendix 1 to Report 24/263, be approved. (ii) The application process and assessment criteria for community groups applying to take ownership of an end of operational life minibus within Council service, as set out in Appendix 2 to Report 24/263, be approved. (iii) The use of up to £50k from the Anti Poverty Measures Fund in earmarked reserves to support any required repair work to minibuses for MOT purposes before transfer to community groups be approved. 9. REVISED SCHEME OF THE EMPLOYEES JOINT CONSULTATIVE COMMITTEE There was submitted and noted a revised scheme of the Employees Joint Consultative Committee (24/264).