Agenda Document Pack - Crieff Common Good Fund Committee - 18/09/2023
Perth and Kinross Council · 18 September 2023
Back to Crieff Common Good Fund Committee — 18 September 2023 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 11/09/2023 A hybrid meeting of the Crieff Common Good Fund Committee will be held in the Council Chamber on Monday, 18 September 2023 at 13:45. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Bailie Rhona Brock Councillor Stewart Donaldson Councillor Noah Khogali Councillor Grant Laing Page 1 of 22
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Crieff Common Good Fund Committee Monday, 18 September 2023 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF CRIEFF COMMON GOOD FUND COMMITTEE OF 28 SEPTEMBER 2022 FOR APPROVAL (copy herewith) 5 - 6 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (copy herewith 22/252) 7 - 12 6 2022/23 AND 2023/24 FINANCIAL STATEMENTS Report by Head of Finance (copy herewith 23/253) 13 - 22 Page 3 of 22
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CRIEFF COMMON GOOD FUND COMMITTEE Minute of hybrid meeting of the Crieff Common Good Fund Committee held in the Council Chambers, 2 High Street, Perth on Wednesday 28 September 2022 at 10:15am. Present: Councillors N Khogali, G Laing and S Donaldson. In Attendance: D Coyne, J Guild, K Molley, A Brown and M Pasternak (all Corporate and Democratic Services), L Haxton and J Gardner (both Communities). Apologies: Bailie R Brock. Councillor N Khogali, Convener, Presiding. 1. APPOINTMENT OF CONVENER Nominations were sought for the appointment of Convener. Councillor S Donaldson seconded by Councillor G Laing nominated Councillor N Khogali as Convener. There being no other nominations, Councillor N Khogali was duly appointed Convener. 2. WELCOME AND APOLOGIES Councillor N Khogali welcomed all those present to the meeting and apologies were noted as above. 3. DECLARATIONS OF INTEREST In terms of the Councillors’ Code of Conduct, there were no Declarations of Interest. 4. MINUTE OF MEETING OF CRIEFF COMMON GOOD FUND COMMITTEE OF 8 DECEMBER 2021 The minute of meeting of the Crieff Common Good Fund Committee of 8 December 2021 was submitted and approved as a correct record. 5. MATTERS ARISING There were no matters arising. 6. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by the Head of Cultural and Community Services (22/238) asking Crieff Common Good Fund Committee to consider applications for financial assistance for one small grant. Resolved: (1) Sonic Bothy 3 Page 5 of 22
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Sonic Bothy be awarded a grant of £500 towards their Crieff Open Sessions Project. 7. 2021/22 & 2022/23 FINANCIAL STATEMENT There was submitted a report by the Head of Finance (22/239) providing an update on the outturn for Financial Year 2021/22. The report also seeks approval of the budget for Financial Year 2022/23; and details the Income and Expenditure to 31 July 2022 and the projected outturn for Financial Year 2022/23. Resolved: The Committee: (i) Notes the unaudited Income and Expenditure to the 31 March 2022 for the Crieff Common Good Fund for the 2021/22 Financial Year, as set out in Appendix 1 to the report (ii) Approves the Crieff Common Good Fund budget for Financial Year 2022/23 as set out in Appendix 2 to the report (iii) Notes the Income and Expenditure for the Crieff Common Good Fund to 31 July 2022, and the projected outturn to 31 March 2023, as detailed in Appendix 2 to the report. Page 6 of 22
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PERTH AND KINROSS COUNCIL Crieff Common Good Fund Committee 18 September 2023 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (Report No. 23/252) 1. PURPOSE 1.1 The report asks Crieff Common Good Fund Committee to consider one grant application. 2. RECOMMENDATION 2.1 It is recommended that Committee: • consider the grant application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grants • Section 7: Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property "having regard to the interests of the inhabitants" of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. This report is for the Crieff Common Good Fund. 4.4 The proposed 2023/24 Budget for the Crieff Common Good Fund is included within the 2022/23 & 2023/24 Financial Statement report which will be 5 Page 7 of 22
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considered at this meeting. A summary of the approved Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 2023/24 proposed Financial Assistance Budget £1,500 Value of grants paid and committed Small Grants £0 Remaining Financial Assistance Budget £1,500 Value of funding requested and under consideration £500 5. PROPOSALS – SMALL GRANTS Crieff at Christmas Light Switch On 5.1 A grant of £500 has been requested from Crieff at Christmas. The grant will help with costs of running a light switch-on event by the group. At the event, the group aim to have a main attraction; a magician; choral singers; brass and pipe bands and a visit from Santa. The event should be an enjoyable, fun- filled day for people of all ages. There is no fee charged, so all can participate, with organisers anticipating that local businesses will benefit from an increase in footfall in the town. 5.2 It is estimated that 280 people from the Common Good Area will benefit from the event, along with 60 people from elsewhere in Perth & Kinross and 40 people from outside Perth & Kinross. These numbers are based on turnout and observations at previous events. The success of the event will be measured by feedback provided directly or through social media platforms. 5.3 The project’s total cost is estimated at £1,500, of which £1,000 is already secured by contributions from the group. A full breakdown of the costs has been provided below. The group have not received any Common Good funding over the last three years. Specific items (Estimates unless specified) Amount Entertainment for Children – Juggler/Face Painter £350 Musical Entertainment – Brass Band/Pipe Band £200 Santa Hire (Awaiting quote) £500 Gifts for Children £250 Local Band (Hire Cost) £200 Total proposed expenditure £1,500 Contribution from the group £1,000 Funding requested £500 Page 8 of 22
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6. CONSIDERATION AND CONCLUSION 6.1 The Committee is asked to consider the application for funding and agree any financial assistance to be awarded. Authors Name Designation Contact Details Jacob Dudgeon Lee Haxton Community Planning & Projects Officer Community Planning Team Leader (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 30 August 2023 Page 9 of 22
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan's aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan's objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2023/24 Financial Assistance budgets. Page 10 of 22
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. Page 11 of 22
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4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 6. BACKGROUND PAPERS 6.1 Perth Common Good Fund Application papers. Page 12 of 22
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CRIEFF COMMON GOOD FUND COMMITTEE 18 SEPTEMBER 2023 2022/23 & 2023/24 FINANCIAL STATEMENTS Report by Head of Finance (Report No. 23/253) 1. PURPOSE OF REPORT 1.1 This report provides an update on the final outturn for Financial Year 2022/23. The report also seeks approval of the budget for Financial Year 2023/24; and details the Income and Expenditure to 31 July 2023 and the projected outturn for Financial Year 2023/24. 2. RECOMMENDATIONS The Committee is requested to: (i) Note the unaudited Income and Expenditure to 31 March 2023 for the Crieff Common Good Fund for the 2022/23 Financial Year, as set out in Appendix 1 to the report; (ii) Approve the Crieff Common Good Fund budget for Financial Year 2023/24 as set out in Appendix 2 to the report; (iii) Note the Income and Expenditure for the Crieff Common Good Fund to 31 July 2023, and the projected outturn to 31 March 2024, as detailed in Appendix 2 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 The Committee approved the 2022/23 Budget for the Fund at the meeting on 28 September 2022 (Report 22/239 refers). There have been no further meetings during financial year 2022/23. This report provides an update on the unaudited outturn for Financial Year 2022/23. 3.2 The proposed budget for the Fund for Financial Year 2023/24 is included in Appendix 2 to this report. The budget has been prepared based on activity undertaken in 2022/23 and prior years, recognising that the maximum award of Financial Assistance is £500 per application. 3.3 Appendix 2 also provides the monitoring position for Financial Year 2023/24 as at 31 July 2023. 6 Page 13 of 22
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2 4. PROPOSALS Financial Statement 2022/23 4.1 As detailed in Appendix 1, the unaudited surplus for the Fund for Financial Year 2022/23 is £1,189 and the Fund balance at 31 March 2023 is £14,024. The £989 increase from the previously reported surplus is due to a £1,000 under spend in financial assistance offset by £11 less interest for the year. Budget 2023/24 4.2 Appendix 2 provides the proposed budget for Financial Year 2023/24. The Financial Assistance budget has been maintained at £1,500 and the estimated interest increased to £500. There are no other changes from 2022/23, and the budget delivers a £600 surplus to provide a contingency for unforeseen expenditure during the year. Financial Statement 2023/24 4.3 On the basis of Appendix 2, it is anticipated that a surplus of £600 will be generated in financial year 2023/24 and the Fund’s Revenue Account Balance is estimated to be £14,624 at 31 March 2024. Author(s) Name Designation Contact Details Fiona Lambie Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Scott Walker Chief Accountant 17 August 2023 Karen Donaldson Chief Operating Officer 17 August 2023 Page 14 of 22
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3 ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: • Tackling poverty • Tackling climate change and supporting sustainable places • Growing a sustainable and inclusive local economy • Enabling our children and young people to achieve their full potential • Protecting and caring for our most vulnerable people • Supporting and promoting physical and mental wellbeing • Placing communities at the heart of how we work 1.2 This report relates to all objectives. Page 15 of 22
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4 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Chief Operating Officer has been consulted in the preparation of this report. Page 16 of 22
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5 5. BACKGROUND PAPERS 5.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. 6. APPENDICES • Appendix 1 – Unaudited Financial Statement for period to 31 March 2023 for Financial Year 2022/23. • Appendix 2 – 2023/24 Budget and Financial Statement as at 31 July 2023 for Financial Year 2023/24. Page 17 of 22
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Appendix 1 CRIEFF COMMON GOOD FUND UNAUDITED FINANCIAL STATEMENT FOR PERIOD TO 31 MARCH 2023 FOR FINANCIAL YEAR 2022/23 2022/23 Budget Actual to 31 March 2023 Over/(Under) Spend £ £ £ Expenditure Supplies and Services Financial Assistance 1,500 500 (1,000) Total Expenditure 1,500 500 (1,000) Income Rents, Fees & Charges 1,600 1,600 0 Interest Earned 100 89 (11) Total Income 1,700 1,689 (11) Surplus / (Deficit) 200 1,189 989 Opening Balance 1 April 2022 12,835 12,835 Surplus / (Deficit) 200 1,189 Unaudited Closing Balance at 31 March 2023 13,035 14,024 Grants Actual / Committed Amount Meeting Sonic Bothy £500 28/09/2022 £500 Total £500 6 Page 19 of 22
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Appendix 2 CRIEFF COMMON GOOD FUND PROPOSED BUDGET AND FINANCIAL STATEMENT FOR PERIOD TO 31 JULY 2023 FOR FINANCIAL YEAR 2023/24 Proposed 2023/24 Budget Actual & Committed to date Total Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Supplies and Services Financial Assistance 1,500 0 0 1,500 0 Total Expenditure 1,500 0 0 1,500 0 Income Rents, Fees & Charges 1,600 400 400 1,600 0 Interest Earned 500 0 0 500 0 Total Income 2,100 400 400 2,100 0 Surplus/(Deficit) 600 400 400 600 0 Opening Balance 1 April 2023 14,024 14,024 Surplus / (Deficit) 600 600 Projected Closing Balance at 31 March 2024 14,624 14,624 Grants Under Consideration Amount Meeting Crieff at Christmas - Christmas Light Switch On 500£ 18/09/2023 500£ Total 500£ 6 Page 21 of 22
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