Agenda Document Pack - Crieff Common Good Fund Committee - 28/09/2022
Perth and Kinross Council · 28 September 2022
Back to Crieff Common Good Fund Committee — 28 September 2022 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 21/09/2022 A hybrid meeting of the Crieff Common Good Fund Committee will be held in the Council Chamber on Wednesday, 28 September 2022 at 10:15. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Bailie Rhona Brock Councillor Stewart Donaldson Councillor Noah Khogali Councillor Grant Laing Page 1 of 24
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Crieff Common Good Fund Committee Wednesday, 28 September 2022 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 APPOINTMENT OF CONVENER 2 WELCOME AND APOLOGIES 3 DECLARATIONS OF INTEREST 4 MINUTE OF MEETING OF CRIEFF COMMON GOOD FUND COMMITTEE OF 8 DECEMBER 2021 FOR APPROVAL (copy herewith) 5 - 6 5 MATTERS ARISING 6 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (copy herewith 22/238) 7 - 14 7 2021/22 & 2022/23 FINANCIAL STATEMENT Report by Head of Finance (copy herewith 22/239) 15 - 24 Page 3 of 24
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PERTH AND KINROSS COUNCIL CRIEFF COMMON GOOD FUND 8 DECEMBER 2021 CRIEFF COMMON GOOD FUND COMMITTEE Minute of meeting of the Crieff Common Good Fund Committee held virtually via Microsoft Teams on Wednesday, 8 December 2021 at 14.20pm. Present: Councillors S Donaldson, R Brock, J Duff and M Lyle. In Attendance: C Flynn, D Coyne, L Davison, L Haxton, K Molley, A Brown, L McGuigan, B Parker and M Pasternak (all Corporate and Democratic Services). Apology: Councillor R McCall Councillor S Donaldson, Convener, Presiding. 1. WELCOME AND APOLOGIES Councillor S Donaldson welcomed all present to the meeting and an apology was noted as above. 2. DECLARATIONS OF INTEREST In terms of Councillors’ Code of Conduct, Councillor R Brock declared a non- financial interest in Item 5(1). 3. MINUTE OF PREVIOUS MEETING The minute of meeting of the Crieff Common Good Fund Committee of 4 October 2021 was submitted and approved. 4. MATTERS ARISING There were no matters arising. 5. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by the Head of Culture and Community Services (21/234) (1) outlining two applications for financial assistance from Crieff Common Good Fund; and (2) asking Committee to consider the applications and agree the level of any funding support. Resolved: (1) Richmond House Scottish Charitable Incorporated Organisation Richmond House Scottish Charitable Incorporated Organisation be awarded a grant of £500 towards a Christmas event. 4 Page 5 of 24
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PERTH AND KINROSS COUNCIL CRIEFF COMMON GOOD FUND 8 DECEMBER 2021 (2) Strathearn Archaeological and Historical Society Strathearn Archaeological and Historical Society be awarded a grant of £500 towards purchasing a laptop computer. 6. 2021/22 FINANCIAL STATEMENT There was submitted a report by the Head of Finance (21/235) providing details of Income and Expenditure to 26 October 2021 for Financial Year 2021/22 for the Crieff Common Good Fund. Resolved: (i) The Income and Expenditure for the Crieff Common Good Fund to 26 October 2021, and the projected outturn to 31 March 2022, as detailed in Appendix 1 to report 21/235, be noted. (ii) It be agreed that the Crieff Common Good Fund Committee will not consider any further applications for the remainder of the 2021/22 financial year and the remaining balance of £100 would carry over to the next financial year. Officers advised that wording on the grants direct webpage would be updated to reflect this decision. ~~~~~~ Page 6 of 24
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PERTH AND KINROSS COUNCIL Crieff Common Good Fund Committee 28 September 2022 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (Report No 22/238) 1. PURPOSE 1.1 The report asks Crieff Common Good Fund Committee to consider 1 application for financial assistance. 2. RECOMMENDATION 2.1 It is recommended that Council: • considers the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grants • Section 6: Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. This report is for the Crieff Common Good Fund. 6 Page 7 of 24
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4.4 The proposed 2022/23 Budget for the Crieff Common Good Fund is included within the 2021/22 & 2022/23 Financial Statements report which will be considered at this meeting. A summary of the proposed Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 2022/23 proposed Financial Assistance Budget £1,500 Value of grants paid and committed Nil Remaining Financial Assistance Budget £1,500 Value of funding requested and under consideration £500 5. PROPOSALS – SMALL GRANTS Sonic Bothy 5.1 An application has been received from Sonic Bothy seeking a grant towards their Sonic Bothy Crieff Open Sessions project, which focusses on supporting people with lifelong Additional Learning Support Needs (ALSN), physical disabilities and neurodiversity to take part in creating, playing and composing original music. It is an 8-week experimental music project which will explore relationships between traditional instruments and found objects. The project involves an introduction to percussion instruments, and a trip to Remake Scotland (a community reuse charity based in Crieff) to identify ‘found objects’ that can be brought back into workshop sessions to explore the similarities and differences in sound between percussion instruments and found objects. Participants will compose new music in line with their preferred style of playing. In week 7, the music will be recorded, mastered, and shared with participants. Week 8 will be reserved for evaluation (receiving feedback from participants on their experience of the project). The project will expand the type of projects that people with additional learning and support needs have the opportunity to be involved in. 5.2 A total of 8 people from the Common Good Fund area will benefit from this project as workshop participants. Sessions are small to ensure the access needs of all participants are met. Sessions are designed to empower and build the confidence of participants, as well as encourage friendships and new connections, and create a sense of achievement from creating a group recording. Many participants do not communicate verbally, may be hearing impaired or have other sensory or motor impairments. Staff are experienced in working with different needs and tailor the sessions accordingly. 5.3 The project has been developed with Strathearn Arts, Remake Scotland, disability organisation Strathearn Building Bridges and social prescribers from Perth and Kinross Council. The project will bring new arts opportunities for a population group who are currently underserved – Strathearn Arts does not currently programme activities for learning disabled people. Page 8 of 24
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5.4 The total cost of the project is £6,340, of which £3,290 has been secured through in-kind donations and other funding (listed below). The group have applied for a total of £2,550 from other funding sources which remains pending. A breakdown of the costs has been provided below. The applicant has not received grant funding from the Common Good Fund in the last three years. Specific items Basis of Costing Amount Transport Train travel Glasgow – Gleneagles £28 per journey x 2 musicians x 8 weekly + £32 accessible taxis £480 Artist fees 2 x musician facilitators @ £110 per session x 8 + set up meetings/prep. And additional accessibility costs e.g. large print fonts, accessible instruments, headphones, specific accessibility chairs etc. £3,170 Fees Project Management, office costs, accessible administration and access coordination/set up £1,998 Accommodation / Room Hire Strathearn Arts room @ £12 per hour x 2 hours x 8 weeks £192 Sound edit + purchase accessible instruments/ materials Sound edit prepare track + create CD/ MP3 £200. Accessible instruments/ materials £250. Found objects £50. £500 Total proposed expenditure £6,340 In kind support from Strathearn Arts, Sonic Bothy, Remake Scotland. £1,050 Funding from Strathearn & Strathallan Local Action Partnership (secured) £2,240 Funding from Gannochy Trust (pending subject to matching the funds) £2,000 Creative Scotland (pending) £550 Funding requested £500 Consideration 5.5 The Committee is asked to consider the request in the report and determine the level of any grant to be awarded. 6. CONCLUSION 6.1 The Committee is asked to consider the application and agree any financial assistance to be awarded. Page 9 of 24
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Authors Name Designation Contact Details Lee Haxton Lisa Davison Community Planning Team Leader Community Planning Officer (01738) 475000 ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 7 September 2022 APPENDICES • None Page 10 of 24
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2022/23 Financial Assistance budget. Workforce 2.2 Not applicable. Page 11 of 24
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Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. 4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. Page 12 of 24
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External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 6. BACKGROUND PAPERS 6.1 None. Page 13 of 24
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CRIEFF COMMON GOOD FUND COMMITTEE 28 SEPTEMBER 2022 2021/22 & 2022/23 FINANCIAL STATEMENTS Report by Head of Finance (Report No 22/239) 1. PURPOSE OF REPORT This report provides an update on the outturn for Financial Year 2021/22. The report also seeks approval of the budget for Financial Year 2022/23; and details the Income and Expenditure to 31 July 2022 and the projected outturn for Financial Year 2022/23. 2. RECOMMENDATIONS The Committee is requested to: (i) Note the unaudited Income and Expenditure to the 31 March 2022 for the Crieff Common Good Fund for the 2021/22 Financial Year, as set out in Appendix 1 to the report; (ii) Approve the Crieff Common Good Fund budget for Financial Year 2022/23 as set out in Appendix 2 to the report (iii) Note the Income and Expenditure for the Crieff Common Good Fund to 31 July 2022, and the projected outturn to 31 March 2023, as detailed in Appendix 2 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 The Committee approved the 2021/22 Budget for the Fund at the meeting on 28 April 2021 (Report 21/55 refers). During Financial Year 2021/22, the Committee received financial monitoring updates for the Fund at the meetings on 16 June 2021 (Report 21/93 refers), 4 October 2021 (Report 21/178 refers), and 8 December 2021 (Report 21/235 refers). This report provides an update on the unaudited outturn for Financial Year 2021/22. 3.2 The proposed budget for the Fund for Financial Year 2022/23 is included in Appendix 2 to this report. The budget has been prepared based on activity undertaken in 2021/22 and prior years, recognising that the maximum award of Financial Assistance is £500 per application. 3.3 Appendix 2 also provides the monitoring position for Financial Year 2022/23 as at 31 July 2022. 7 Page 15 of 24
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4. PROPOSALS Financial Statement 2021/22 4.1 As detailed in Appendix 1, the unaudited surplus for the Fund for Financial Year 2021/22 is £334 and the Fund balance at 31 March 2022 is £12,835. The £134 increase from the previously reported surplus is due to £100 underspend in financial assistance and £34 interest for the year. Budget 2022/23 4.2 Appendix 2 provides the proposed budget for Financial Year 2022/23. The Financial Assistance budget has been increased to £1,500 in line with the estimated interest to be received for the year. There are no other changes from 2021/22, and the budget achieves a £200 surplus to provide a small contingency for unforeseen expenditure during the year. Financial Statement 2022/23 4.3 On the basis of Appendix 2, it is anticipated that a surplus of £200 will be generated in financial year 2022/23 and the Fund’s Revenue Account Balance is estimated to be £13,035 at 31 March 2023. Author(s) Name Designation Contact Details Donald Coyne Senior Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Stewart MacKenzie Head of Finance 09.09.2022 Page 16 of 24
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2018 – 2023 lays out five outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: (i) Giving every child the best start in life; (ii) Developing educated, responsible and informed citizens; (iii) Promoting a prosperous, inclusive and sustainable economy; (iv) Supporting people to lead independent, healthy and active lives; and (v) Creating a safe and sustainable place for future generations. 1.1 This report relates to all objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 17 of 24
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3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6. The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 The Chief Operating Officer has been consulted in the preparation of this report. 5. BACKGROUND PAPERS 5.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. Page 18 of 24
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6. APPENDICES • Appendix 1 – Unaudited Financial Statement for period to 31 March 2022 for Financial Year 2021/22. • Appendix 2 – 2022/23 Budget and Financial Statement as at 31 July 2022 for Financial Year 2022/23. Page 19 of 24
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Appendix 1 CRIEFF COMMON GOOD FUND UNAUDITED FINANCIAL STATEMENT FOR PERIOD TO 31 MARCH 2022 FOR FINANCIAL YEAR 2021/22 2021/22 Budget Actual to 31 March 2022 Over/(Under) Spend £ £ £ Expenditure Supplies and Services Financial Assistance 1,400 1,300 (100) Total Expenditure 1,400 1,300 (100) Income Rents, Fees & Charges 1,600 1,600 0 Interest Earned 0 34 34 Total Income 1,600 1,634 34 Surplus / (Deficit) 200 334 134 Opening Balance 1 April 2021 12,501 12,501 Surplus / (Deficit) 200 334 Unaudited Closing Balance at 31 March 2022 12,701 12,835 Grants Actual / Committed Amount Meeting Crieff Community Garden - Waterbutts & Compost Bins £300 16/06/2021 Strathearn Archaeological and Historical Society - laptop £500 08/12/2021 Richmond House SCIO - Christmas Event 2021 £500 08/12/2021 £1,300 Total £1,300 7 Page 21 of 24
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Appendix 2 CRIEFF COMMON GOOD FUND PROPOSED BUDGET AND FINANCIAL STATEMENT FOR PERIOD TO 31 JULY 2022 FOR FINANCIAL YEAR 2022/23 Proposed 2022/23 Budget Actual & Committed to date Total Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Supplies and Services Financial Assistance 1,500 0 0 1,500 0 Total Expenditure 1,500 0 0 1,500 0 Income Rents, Fees & Charges 1,600 400 400 1,600 0 Interest Earned 100 0 0 100 0 Total Income 1,700 400 400 1,700 0 Surplus/(Deficit) 200 400 400 200 0 Opening Balance 1 April 2022 12,835 12,835 Surplus / (Deficit) 200 200 Projected Closing Balance at 31 March 2023 13,035 13,035 Grants Under Consideration Amount Meeting Sonic Bothy 500£ 28/09/2022 500£ Total 500£ 7 Page 23 of 24
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