Agenda Document Pack - Crieff Common Good Fund Committee - 25/11/2024
Perth and Kinross Council · 25 November 2024
Back to Crieff Common Good Fund Committee — 25 November 2024 and its agenda
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Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 19/11/2024 A hybrid meeting of the Crieff Common Good Fund Committee will be held in the Council Chamber on Monday, 25 November 2024 at 14:15. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Bailie Rhona Brock Councillor Stewart Donaldson Councillor Noah Khogali Councillor Grant Laing Page 1 of 24
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Crieff Common Good Fund Committee Monday, 25 November 2024 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF CRIEFF COMMON GOOD FUND COMMITTEE OF 29 JANUARY 2024 FOR APPROVAL (copy herewith) 5 - 6 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing and Communities (copy herewith 24/332) 7 - 14 6 2023/24 AND 2024/25 FINANCIAL STATEMENTS Report by Strategic Lead - Finance and Business Support (copy herewith 24/333) 15 - 24 Page 3 of 24
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CRIEFF COMMON GOOD FUND COMMITTEE Minute of hybrid meeting of the Crieff Common Good Fund Committee held in the Council Chambers, 2 High Street, Perth on Monday 29 January 2024 at 13.45. Present: Councillors S Donaldson and N Khogali. In Attendance: D Coyne, F Lambie, S Walker, D Williams, A Brown and R Ramsay (Corporate and Democratic Services). Apologies: Bailie R Brock and G Laing Councillor S Donaldson, Presiding. 1. WELCOME AND APOLOGIES Councillor S Donaldson welcomed all those present to the meeting and apologies were noted as above. 2. DECLARATIONS OF INTEREST There were no declarations of interest made in terms of the Councillors’ Code of Conduct. 3. MINUTE OF MEETING OF CRIEFF OF 28 NOVEMBER 2023 FOR APPROVAL The minute of meeting of the Crieff Common Good Fund Committee of 28 November 2023 was submitted and approved as a correct record. 4. MATTERS ARISING There were no matters arising. 5. APPLICATION FOR FINANCIAL ASSISTANCE There was submitted a report by the Head of Cultural and Communities Services (24/32) asking Crieff Common Good Fund Committee for consideration on one grant application. Resolved: (i) Brass Central Strathearn Brass Central Stathearn be awarded a grant of £500 to go towards the purchasing of new pieces of music for the band in hopes of attracting larger audiences at their local events throughout the year. 6. 2023/2024 FINANCIAL STATEMENTS 3 Page 5 of 24
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There was submitted a report by the Head of Finance (24/33), providing details of the Income and Expenditure to 31 December and the projected outturn for Financial Year 2023/24 for the Crieff Common Good Fund. Resolved: The contents of the report (24/33) to be noted. Page 6 of 24
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Crieff Common Good Fund Committee 25 November 2024 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing & Communities (Report No. 24/332) 1. PURPOSE 1.1 The report asks Crieff Common Good Committee to consider two small grant applications for financial assistance. 2. RECOMMENDATION 2.1 It is recommended that the Committee: • Consider the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grant • Section 6: Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. This report is for the Crieff Common Good Fund. 5 Page 7 of 24
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4.4 A summary of the projected surplus, committed grant funding, and the surplus remaining, is provided below: 5. PROPOSALS – SMALL GRANTS Strathearn Autism Group 5.1 The Strathearn Autism Group is seeking £459 to fund three group trips. 5.2 The group is a peer led support group for young adults who have or are in the process of being diagnosed with neurodiversity. The group currently has 20 members, meeting once a week at Crieff Hospital. Although peer-led, the group receive support from NHS Tayside and the PKC Community Learning and Development Team. The group is a space for sharing experiences with each other and for members to feel heard and valued. It is also a learning opportunity for the members who find it useful to learn from guest speakers. 5.3 The group members are keen to venture out of their comfort zones of home and the hospital and would like to organise some group trips. Doing this as a group will provide members the opportunity to experience new things in a safe way, as often attending social events with many members of the public can be a challenge. The group would like to visit the Perth Christmas Markets in December, the Japanese Garden near Dollar in the spring, and in summer have a day trip to Blair Drummond Safari Park. 5.4 Sixteen people from the Crieff Common Good area are expected to benefit from the grant, with a further four from elsewhere in Perth and Kinross benefiting. 5.5 Expected costs are detailed below: Specific items Basis of Costing Amount Trip to Japanese Garden Ticket entry of £30 for 15 people £30 Trip to Blair Drummond Safari Park Ticket entry £18.60 per person x 15 people £279 Trip to Perth Christmas Markets Refreshments for the group members £10 x 15 members £150 Total proposed expenditure £459 Funding Requested from Crieff Common Good Fund £459 2024/25 Provisional Budget £1,500 Value of grants paid and committed £0 Remaining Provisional Financial Assistance Budget £1,500 Value of funding requested and under consideration £1,301 Page 8 of 24
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Consideration 5.6 Committee is asked to consider the request and determine the level of any grant to be awarded. Richmond Community 5.7 Richmond Community are seeking a grant of £842.00 to contribute towards the costs of their Christmas Party. 5.8 Richmond Community are a charity supporting adults in the Crieff area to improve their mental health and wellbeing by reducing social isolation. They run a weekly Health Walk Group, fortnightly Friendship Group, and monthly Carers Cafe. Members of the group have long-term health conditions such as diabetes, mental health conditions, and dementia. Members of these assorted groups have become more active and made friends. The groups benefit from input from other services including PKAVS, Community Mental Health Team, Social Work, and Alzheimer’s Scotland. 5.9 Richmond Community would like to bring members from each of the groups together for a Christmas Party. They hope this will be something for participants to look forward to, and a fun way to thank some of the volunteers that help throughout the year. The party will take place at the local Royal British Legion club, a location which they use throughout the year. 5.10 They expect 50-60 people from the Common Good Area to attend and benefit. 5.11 Expected costs are detailed in the table below: Specific items Basis of Costing Amount Entertainment Quote from local performer £110 Hall Hire and Kitchen Area 10:30 - 14:40 - £15 per hour x 4 £60 Food 60 x £10 £600 Small Gift for each participant 60 x £4 £240 Total proposed expenditure £1010 Raffle held at local Coop £168 Funding Requested from Crieff Common Good Fund £842 Consideration 5.12 Committee is asked to consider the request and determine the level of any grant to be awarded. Page 9 of 24
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6. CONCLUSION 6.1 The Committee is asked to consider the application and agree any financial assistance to be awarded. Authors Name Designation Contact Details Sarah Kimmet David Stoke Community Empowerment Officer Service Manager Communities 01738 475000 EPLCommitteeReports@pkc.gov.uk Approved Name Designation Date Elaine Ritchie Strategic Lead Housing and Communities 24 October 2024 APPENDICES • None. Page 10 of 24
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s priorities of tackling poverty and supporting and promoting physical and mental wellbeing. 2. Resource Implications Financial 2.1 The Strategic Lead, Finance & Business Support has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2024/25 Financial Assistance budget. Workforce 2.2 Not applicable. Page 11 of 24
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Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. 4. Consultation Internal 4.1 The Strategic Lead, Finance and Business Support and the Strategic Lead, Legal and Governance have been consulted. Page 12 of 24
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External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 2.1 None. Page 13 of 24
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Crieff Common Good Fund Committee 25 November 2024 2023/24 & 2024/25 FINANCIAL STATEMENTS Report by Strategic Lead – Finance and Business support (Report No. 24/333) 1. PURPOSE OF REPORT 1.1 This report provides an update on the final outturn for Financial Year 2023/24. The report also seeks approval of the budget for Financial Year 2024/25; and details the Income and Expenditure to 30 September 2024 and the projected outturn for Financial Year 2024/25. 2. RECOMMENDATIONS 2.1 The Committee is requested to: (i) Note the unaudited Income and Expenditure to 31 March 2024 for the Crieff Common Good Fund for the 2023/24 Financial Year, as set out in Appendix 1 to the report; (ii) Approve the Crieff Common Good Fund budget for Financial Year 2024/25 as set out in Appendix 2 to the report; (iii) Note the Income and Expenditure for the Crieff Common Good Fund to 30 September 2024, and the projected outturn to 31 March 2025, as detailed in Appendix 2 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 The Committee approved the 2023/24 Budget for the Fund at the meeting on 18 September 2023 (Report 23/253 refers). During Financial Year 2023/24, the Committee received financial monitoring updates for the Fund at the meetings on 27 November 2023 (Report 23/325 refers) and 29 January 2024 (Report 24/33 refers). This report provides an update on the unaudited outturn for Financial Year 2023/24. 3.2 The proposed budget for the Fund for Financial Year 2024/25 is included in Appendix 2 to this report. The budget has been prepared based on activity undertaken in 2023/24 and prior years, recognising that the maximum award of Financial Assistance is £500 per application. 3.3 Appendix 2 also provides the monitoring position for Financial Year 2024/25 as at 30 September 2024. 6 Page 15 of 24
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4. PROPOSALS Financial Statement 2023/24 4.1 As detailed in Appendix 1, the unaudited surplus for the Fund for Financial Year 2023/24 is £596 and the Fund balance as at 31 March 2024 is £14,620. The £4 reduction from the previously reported surplus of £600 is due to less interest earned for the year. Budget 2024/25 4.2 Appendix 2 provides the proposed budget for Financial Year 2024/25. The Financial Assistance budget has been maintained at £1,500. There are no changes from 2023/24, and the budget delivers a £600 surplus to provide a contingency for unforeseen expenditure during the year. Financial Statement 2024/25 4.3 On the basis of Appendix 2, it is anticipated that a surplus of £600 will be generated in financial year 2024/25 and the Fund’s Revenue Account Balance is estimated to be £15,220 as at 31 March 2025. Author(s) Name Designation Contact Details Fiona Lambie Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Scott Walker Chief Finance Officer 6 November 2024 Page 16 of 24
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: • Tackling poverty • Tackling climate change and supporting sustainable places • Growing a sustainable and inclusive local economy • Enabling our children and young people to achieve their full potential • Protecting and caring for our most vulnerable people • Supporting and promoting physical and mental wellbeing • Placing communities at the heart of how we work 1.2 This report relates to all objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 17 of 24
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3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 No consultation has been necessary in the preparation of this report. 2. BACKGROUND PAPERS 2.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. Page 18 of 24
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3. APPENDICES • Appendix 1 – Unaudited Financial Statement for period to 31 March 2024 for Financial Year 2023/24. • Appendix 2 – 2024/25 Budget and Financial Statement as at 30 September 2024 for Financial Year 2024/25. Page 19 of 24
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Appendix 1 CRIEFF COMMON GOOD FUND UNAUDITED FINANCIAL STATEMENT FOR PERIOD TO 31 MARCH 2024 FOR FINANCIAL YEAR 2023/24 2023/24 Budget Actual to 31 March 2024 Over/(Under) Spend £ £ £ Expenditure Supplies and Services Financial Assistance 1,500 1,500 0 Total Expenditure 1,500 1,500 0 Income Rents, Fees & Charges 1,600 1,600 0 Interest Earned 500 496 (4) Total Income 2,100 2,096 (4) Surplus / (Deficit) 600 596 (4) Opening Balance 1 April 2023 14,024 14,024 Surplus / (Deficit) 600 596 Unaudited Closing Balance at 31 March 2024 14,624 14,620 Grants Actual / Committed Amount Meeting Richmond House - Christmas Party 2023 500.00£ 27/11/2023 Crieff at Christmas - Christmas Light Switch On 500.00£ 18/09/2023 Brass Central Strathearn 500.00£ 29/01/2023 1,500.00£ Total 1,500.00£ 6 Page 21 of 24
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Appendix 2 CRIEFF COMMON GOOD FUND PROPOSED BUDGET AND FINANCIAL STATEMENT FOR PERIOD TO 30 SEPTEMBER 2024 FOR FINANCIAL YEAR 2024/25 Proposed 2024/25 Budget Actual & Committed to date Total Projected Outturn Projection Over/(Under) Spend £ £ £ £ £ Expenditure Supplies and Services Financial Assistance 1,500 0 0 1,500 0 Total Expenditure 1,500 0 0 1,500 0 Income Rents, Fees & Charges 1,600 800 800 1,600 0 Interest Earned 500 0 0 500 0 Total Income 2,100 800 800 2,100 0 Surplus/(Deficit) 600 800 800 600 0 Opening Balance 1 April 2024 14,620 14,620 Surplus / (Deficit) 600 600 Projected Closing Balance at 31 March 2025 15,220 15,220 Grants Under Consideration Amount Meeting Strathearn Autism Group 459£ 25/11/2024 Richmond Community - Christmas Party 2024 500£ 25/11/2024 959£ Total 959£ 6 Page 23 of 24
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