Appendix 1 - Actions with a completion date up to January 2026 which have yet to be completed
Perth and Kinross Council · 23 March 2026
Back to Audit and Risk Committee — 23 March 2026 and its agenda
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Appendix 1 Actions with a completion date up to January 2026 which have yet to be completed Finding Action Action owner & Service Date(s) Current status Internal Audit Opinion A24-01 - Business Continuity Management (BCM) Planning Action Point: Action Point 1.3 Importance: High Audit Committee Date: June 2025 Our observation highlighted the need for Business Continuity Plans (BCPs) to be regularly updated, particularly regarding contact details and emergency actions. Despite the introduction of a new template, upto-date BCPs were not found across all services. The audit concluded without verifying signed BCPs for all services Ensure all Business Continuity Plans are signed by the Strategic Leads Strategic Leads, supported by S Terras, Emergency Planning & Business Continuity Officer June 2025 Dec 2025 Mar 2026 Three Strategic Leads have still to finalise and sign their Plan. The Emergency Planning & Business Continuity Officer has been busy dealing with the aftermath of the Scott Street fire. She is gradually reducing the time she needs to be at Scott Street as it should be finished soon and all families home. She thinks that this should leave enough time for her to arrange sessions with the three Strategic Leads to complete and sign their Plans. Accepted A24-01 - Business Continuity Management (BCM) Planning Action Point : 2 Importance: High Arrange training and exercising of all plans once approved and as per the BCP tracker. S Terras, Emergency Planning & Business Jun 2025 Nov 2025 Mar 2026 As above. Accepted
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Our observations revealed that the previous versions of the BCPs had not routinely been subject to adequate testing and communication (training and exercise) since prior to the Covid-19 pandemic. Furthermore, the latest Business Continuity Management (BCM) procedure has not been finalised, preventing us from providing any comments on its effectiveness at this stage. Continuity Officer 24-03 - Multi-Agency Screening Hub (MASH) Action Point : 1.1 Importance: Medium Audit Committee Date: December 2025 There are some discrepancies between the Memorandum of Understanding (MOU) and the actual practice. MOU will be updated (as the list of children, as well as their personal data on the MASH spreadsheet, is available for participants). S Wilson, Improvement Officer Dec 2025 Apr 2026 This action has yet to be completed, due to availability of resources. This is now due to be completed by April 2026. Satisfactory