Applications for Financial Assistance
Perth and Kinross Council · 22 May 2023
Back to Auchterarder Common Good Fund Committee — 22 May 2023 and its agenda
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PERTH AND KINROSS COUNCIL Auchterarder Common Good Fund Committee 22 May 2023 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Head of Cultural and Community Services (Report No. 23/148) 1. PURPOSE 1.1 The report asks the Auchterarder Common Good Fund Committee to consider one capital grant application for financial assistance. 2. RECOMMENDATION 2.1 It is recommended that Committee: • consider the grant applications and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Capital Grants • Section 6: Consideration and Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of Section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property "having regard to the interests of the inhabitants" of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The report is for the Auchterarder Common Good Fund. 4.4 The proposed 2023/24 Budget for the Auchterarder Common Good Fund is included in a separate report at this meeting. A summary of the draft
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Financial Assistance budget, and the value of funding under consideration, is provided below: 2023/24 Financial Assistance Budget £15,000 Value of grants paid and committed NIL Value of funding requested and under consideration £12,000 5. PROPOSALS – CAPITAL GRANTS The Rotary Club of Auchterarder & District 5.1 An application of £12,000 has been received by The Rotary Club of Auchterarder & District to contribute to the development of a memorial garden in an unused green space adjacent to Collearn Drive. The garden will be a memorial to a young Spitfire pilot, FI Lt. Sandy Gunn, who was born and brought up fifty yards from where the garden is planned. The garden will contain a bench in the shape of a Spitfire wing and information on the story of the pilot. The project will provide a space for people to meet, relax and reflect. The project has widespread approval from various meetings and forums involving the local community, the Community Council and local Councillors. The Community Action Plan Management Group and School History Department are both supportive as well. The project also has a direct link to one of the outcomes of the recently published ‘Auchterarder and Aberuthven Community Action Plan 2022-2027’, specifically ‘Theme 3: Heritage, Arts and Culture’. 5.2 It is estimated that the project will benefit several hundred people within the Common Good Area as well as a small number from elsewhere and outside of Perth and Kinross through the improvement of greenspace provision in the town. The project is estimated to begin in the summer of 2023, with construction during autumn 2023 and a celebration event in April 2024. 5.3 The total costs of the project are estimated to be £21,323. Friends of St Margaret’s have agreed to provide £2,000 and there is a pending application of £6,000 to Auchterarder Community Facilities Fund. The Rotary Club will also endeavour to raise £4,000 from individuals and fund-raising activities. A full breakdown is included overleaf. The group estimates that voluntary services in project management and garden maintenance will cover a total of £2,500 per annum as a further contribution to the project. 5.4 Committee should note that once approved and pending applications are considered, the funding gap totals £9,322.80. The Rotary Club have been asked to set out what they would use the additional £2,677.20 for, but no further explanation was provided by the time of the report being written. It is likely that any funding over and above the £9,322.80 would subsequently reduce the fundraising that the Rotary Club will need to undertake (currently
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aiming for £4,000). Committee should further note that any Common Good funding awarded would be paid out in arrears, following evidence of spend. Any grant awarded would be directly related to the overall project costs and the results of any other fundraising activities. Specific Items Basis of Costing Amount Architect Plans and Drawings Quote ex VAT £455 Submission for planning permission Quote ex VAT £650 Excavate seating area, dig out found for concrete, excavate proposed planting area etc. Quote ex VAT £4,000 To supply and build boundary wall Quote ex VAT £5,500 To supply 15m precast copes Quote ex VAT £1,500 To pick and point existing boundary wall Quote ex VAT £2,228 To put precast copes in place Quote ex VAT £750 To lay terram membrane and slab Quote ex VAT £2,686 Total Proposed Expenditure (inc VAT) £21,322.80 Friends of St Margaret’s (Approved)) £2,000 Auchterarder Community Facilities Fund (Pending) £6,000 Contribution by participants £4,000 Total Funding Pending / Approved £12,000 Remaining funding gap £9,322.80 Funding requested £12,000 5.5 It should be noted that if the required level of funding is not raised, the Rotary Club will endeavour to source additional funds. If this was not possible, it could lead to the project being abandoned. 5.6 The Committee is asked to consider this request and agree the level of any funding to be awarded. 6. CONSIDERATION AND CONCLUSION 6.1 The Committee is asked to consider one funding request and agree the level of any funding to be awarded.
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Authors Name Designation Contact Details Jacob Dudgeon Lee Haxton Community Planning & Projects Officer Community Planning Team Leader ComCommitteeReports@pkc.gov.uk Approved Name Designation Date Barbara Renton Executive Director (Communities) 03 May 2023
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ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan's aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria for financial assistance. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan's objectives of developing educated, responsible and informed citizens and the outcome of people are ready for life and work. The recommendations contained within this report are in accordance with the priorities of Perth Common Good Fund's criteria. 2. Resource Implications Financial 2.1 The Head of Finance has been consulted and has indicated agreement with the proposals. Awards of financial assistance will be funded from the 2023/24 Financial Assistance budget.
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Workforce 2.2 Not applicable. Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable.
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4. Consultation Internal 4.1 The Head of Finance and the Head of Legal and Governance have been consulted. External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 1.1 Auchterarder Common Good Fund Application papers.