Agenda Document Pack - Auchterarder Common Good Fund Committee - 18/08/2025
Perth and Kinross Council · 18 August 2025
Back to Auchterarder Common Good Fund Committee — 18 August 2025 and its agenda
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Ambition | Compassion | Integrity Our vision is for a Perth and Kinross where everyone can live life well, free from poverty and inequality Council Building 2 High Street Perth PH1 5PH 11/08/2025 A hybrid meeting of the Auchterarder Common Good Fund Committee will be held in the Council Chamber on Monday, 18 August 2025 at 13:00. If you have any queries please contact Democratic Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Councillor Keith Allan Councillor Steven Carr Councillor Stewart Donaldson Councillor Grant Laing Councillor Alan Watt Page 1 of 16
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Auchterarder Common Good Fund Committee Monday, 18 August 2025 Agenda Members are reminded of their obligation to declare any financial or non- financial interest which they may have in any item on this agenda in accordance with the councillors’ code of conduct. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF THE MEETING OF THE AUCHTERARDER COMMON GOOD FUND OF 5 MAY 2025 FOR APPROVAL (copy herewith) 5 - 6 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Community Empowerment Officer (copy herewith 25/192) 7 - 12 6 FINANCIAL STATEMENT Report by Corporate Accounting Manager (copy herewith 25/193) 13 - 16 Page 3 of 16
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DRAFT Auchterarder Common Good Fund Committee Minute of hybrid meeting of the Auchterarder Common Good Fund Committee held in the Council Chamber, 2 High Street, Perth on Monday 5 May 2025 at 1.00pm. Present: Councillors K Allan, S Carr, S Donaldson and A Watt. In Attendance: S Kimmett (Culture and Community Services); F Lambie and A O’Brien (both Finance and Business Support); C MacLeod, A Taylor, S Dockerill and R Ramsay (all Legal and Governance). Apologies: Councillor G Laing. Councillor K Allan, Convener, Presiding. 1. Welcome and Apologies Councillor K Allan welcomed all present to the meeting and an apology for absence was noted as above. 2. Declarations of Interest There were no declarations of interest in terms of Councillors’ Code of Conduct. 3. Minute of Meeting of Auchterarder Common Good Fund Committee of 25 November 2024 for Approval The minute of meeting of the Auchterarder Common Good Fund Committee of 25 November 2024 was submitted and approved as a correct record. 4. Matters Arising There were no matters arising. 5. Applications for Financial Assistance There was submitted a report by the Strategic Lead – Housing and Communities (25/102) asking Auchterarder Common Good Fund Committee to consider two small grant applications for financial assistance. (i) A&A Connected Resolved: A&A Connected be awarded a grant of £14,500 towards staffing costs for their Community Connector, as well as a contribution towards costs of community projects. (ii) Friends of Aytoun Hall Resolved: Page 5 of 16
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DRAFT Friends of Aytoun Hall be awarded a grant of £5,970 towards a replacement projector for the Hall. 6. 2024/25 and 2025/26 Financial Statements There was submitted a report by the Strategic Lead – Finance and Business Support (25/103) (1) seeking approval of the budget for 2025/26 for the Auchterarder Common Good Fund and (2) providing an update on the Income and Expenditure to 31 March 2025 and the projected outturn for Financial Year 2025/26. Resolved: (i) The unaudited income and expenditure to 31 March 2025 and the projected outturn for 2024/25, as detailed in Appendix 1 to Report 25/103, be noted. (ii) The Auchterarder Common Good Fund budget for 2025/26 as detailed in Appendix 2 to Report 25/103, be approved. (iii) The projected outturn for 2025/26, as set out in Appendix 2 to Report 25/103, be noted. ~~~~~~~~ Page 6 of 16
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PKC - GENERAL Our vision is a Perth and Kinross where everyone can live life well, free from poverty and inequality __________________________________________________________________ Committee or Board: Auchterarder Common Good Fund Committee Date of Meeting: 18 August 2025 Report Title: Auchterarder Common Good Fund Report Report Number: 25/192 Report Author: Sarah Kimmet, Community Empowerment Officer communityempowerment@pkc.gov.uk Organisational Lead: Elaine Ritchie, Strategic Lead for Housing and Communities ___________________________________________________________________ 1. Purpose 1.1 The report asks Auchterarder Common Good Fund Committee to consider two small grant applications. 2. Recommendation It is recommended that the Committee: 2.1 Consider the grant applications and agree any financial assistance to be awarded. 3. Structure of Report 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grants • Section 6: Proposals: Cost of Living Grants • Section 7: Proposals: Capital Grants • Section 8: Conclusion • Appendices Page 7 of 16
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PKC - GENERAL 4. Background / Main Issues 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property "having regard to the interests of the inhabitants" of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. The Auchterarder Common Good Fund is larger and receives a much higher number of applications than the other Funds. Therefore, additional criteria are applied to assist with assessing applications (See Appendix 1). 4.4 The 2025/26 Budget for the Auchterarder Common Good Fund was approved at the Committee meeting on 03 February 2025 (Report 25/21 refers). A summary of the approved Financial Assistance budget, committed grant funding, and the budget remaining, is provided below: 2025/26 Financial Assistance Budget £20,000 Value of grants paid and committed £20,470 Remaining Financial Assistance Budget £0 Value of funding under request £3,139.64 The level of funding under request although over the financial assistance budget for 2025/26 would still generate a small surplus for the year for the fund. 5. Proposals Auchterarder Primrose Amateur Football Club 5.1 Auchterarder Primrose AFC are seeking £1950 towards pitch maintenance. 5.2 Auchterarder Primrose AFC provides opportunities for people to develop their football skills, take part in regular physical activity and foster a sense of community and social connection. They recently took over pitch maintenance and upkeep from Perth and Kinross Council. They have worked together with the local golf club to bring the pitch to a high standard and are now seeking funds to support them to continue this maintenance. The club are keen to fundraise for this rather than introduce monthly fees for players, considering the cost-of-living crisis they do not want fees to deter or exclude anyone. Page 8 of 16
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PKC - GENERAL 5.3 The team members, who are 39 adults from the common good area, along with 3 from elsewhere in Perth and Kinross and 4 others from further afield, will benefit. In addition to this the local under 13s team has begun training and playing games on the pitch, increasing the number of people and teams from the area who benefit. 5.4 The pitch requires regular treatments, feed, and cutting, as well as paint marking. The team also require new goal nets and match balls. The volunteers on the committee will carry out the work, and a local quarry and transport company will donate and deliver sand free of charge. 5.5 A breakdown of costs applied for is detailed below. Specific items Basis of Costing Amount Pitch maintenance Invoice from Auchterarder Golf Club £1,400 Ongoing pitch treatment Quote from Auchterarder Golf Club £1,000 Goal nets and corner flags Quote £300 Line marking machine and paint Quote £400 Match balls Quote £250 Total proposed expenditure £3,350 Contribution from club funds £1,400 Funding Requested from Auchterarder Common Good Fund £1,950 5.6 Auchterarder Primrose Amateur Football Club have not received funding from the Auchterarder Common Good Fund in the previous three years. Consideration 5.7 Committee are asked to consider the request and agree any funding to be awarded. Auchterarder Guiding 5.8 Auchterarder Guiding are seeking £1,571 or a contribution towards their October trip to Paris. 5.9 Auchterarder Guiding aim to provide a safe space for girls and young women to achieve their full potential and enable them to take part in activities which they may not have the opportunity to do otherwise. In October 2025 they are going on a trip to Paris. The girls will be going to the Science Museum, Eiffel Tower, cheese making, and to Disneyland. The groups are hoping to reduce the amount which each participant will be required to pay to attend this event. The costs will include all activities, hoodies, goody bag and travel. 15 young people and 7 adults from the Auchterarder Common Good Area will be going on the trip. The girls will be accompanied on the trip by other Brownie guides from elsewhere in Perth and Kinross. Page 9 of 16
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PKC - GENERAL 5.10 A breakdown of costs are detailed below: Specific items Basis of Costing Amount Accommodation & Transport (bus) Invoice 7 x £534 15 x £519 £11,523 Activities (Disneyland, Cheese Making, Chocolate Factory, & Science Centre) Invoice £3,003 Eiffel Tower Quote £880 Hoodies, Bags & fillers (notebook, pen, tissues, sanitiser, mints, water, snack) Quote £990 Total proposed expenditure £16,396 Contribution from individuals (£500 x 7 adults, £725 x 13 young people, £625 x 2 young people awarded Guiding Tay and Ochils grant below) £14,175 Girl Guiding Scotland (£50 towards each participant who has not participated in international travel with Guiding in the previous 3 years – 9 participants) (approved) £450 Girlguiding Tay and Ochils £200 contribution towards costs for under privileged young people £200 Funding Requested from Auchterarder Common Good Fund £1,571 5.11 Auchterarder Guiding have not received funding from the Common Good Fund in the previous three years. Consideration 5.12 Committee are asked to consider the request and agree any funding to be awarded 6. Conclusion The Committee is asked to consider the applications and agree any financial assistance to be awarded. 7. Impact Value Assessment Auchterarder_Common_Good_Fund_Applications_for_Financial_Assistance .pdf Page 10 of 16
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PKC - GENERAL Our vision is a Perth and Kinross where everyone can live life well, free from poverty and inequality ___________________________________________________________________ Committee: Auchterarder Common Good Fund Committee Date of Meeting: 18 August 2025 Report Title: 2025/26 Financial Statement Report Number: 25/193 Report Author: Alison O’Brien, Corporate Accounting Manager Organisational Lead: Scott Walker, Chief Finance Officer ___________________________________________________________________ 1. Purpose 1.1 The purpose of this report is to provide details of actual income and expenditure to 30 June 2025 and the projected outturn for 2025/26 for Auchterarder Common Good Fund. 1.2 Sections 1. Purpose 2. Recommendation 3. Background/Context 4. Main Issues 5. Conclusion 6. Impact Value Assessment 7. Appendices 2. Recommendation 2.1 It is recommended that the Committee note actual and projected income and expenditure to 31 March 2026, as set out in Appendix 1. 3. Background/Context 3.1 The Committee approved the 2025/26 Budget at the meeting on 5 May 2025 (Report 25/103 refers). This report provides an update on the actual income and expenditure and projected outturn for 2025/26. Page 13 of 16
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PKC - GENERAL 4. Main Issues Financial Statement 2025/26 4.1 As detailed in Appendix 1, the budgeted surplus for the Fund for 2025/26 is £6,300. Given the level of financial assistance approved to date and those under consideration at today’s meeting the projected surplus has reduced to £2,311. The projected balance at 31 March 2026 is £329,586. 5 Conclusion 5.1 As detailed in Appendix 1, the projected surplus for the Fund for 2025/26 is £2,311 and the anticipated Fund balance at 31 March 2026 is £329,586. 6. Impact Value Assessment 6.1 This is an operational report, and as such, an impact and value assessment is not required. 7. Appendices 7.1 Appendix 1 – Auchterarder Common Good Fund – Financial Statement for the period to 30 June 2025 for 2025/26. Page 14 of 16
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Appendix 1 AUCHTERARDER COMMON GOOD FUND FINANCIAL STATEMENT FOR PERIOD TO 30 June 2025 Actual/ Projected BUDGET Committed to Over / (Under) Spend 2025/26 31-Mar-26 £ £ £ EXPENDITURE PROPERTY COSTS Repairs & Maintenance 5,000 5,000 0 OTHER SUPPLIES & SERVICES Financial Assistance 20,000 23,991 3,991 Christmas Lighting 3,000 3,000 0 Total Expenditure 28,000 31,991 3,991 INCOME Rents, Fees & Charges 21,000 21,002 2 Interest Earned 13,300 13,300 0 Total Income 34,300 34,302 2 Surplus / (Deficit) for Year 6,300 2,311 (3,989) Revenue Balance at 1 April 2025 327,275 327,275 Surplus for the Year 6,300 2,311 Projected Fund Balance at 31 March 2026 333,575 329,586 Financial Assistance Actual Amount (£) Meeting -£ Committed Amount (£) Meeting A&A Connected £ 14,500.00 05/05/2025 Friends of Aytoun Hall £ 5,970.00 05/05/2025 £ 20,470.00 Under Consideration Auchterarder Primrose Amateur Football Club £ 1,950.00 18/08/2025 Auchterarder Guiding 1,571.00£ 18/08/2025 £ 3,521.00 Total 23,991.00£ Page 15 of 16
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