Agenda Document Pack - Auchterarder Common Good Fund Committee - 25/11/2024
Perth and Kinross Council · 25 November 2024
Back to Auchterarder Common Good Fund Committee — 25 November 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Securing the future… • Improving services • Enhancing quality of life • Making the best use of public resources Council Building 2 High Street Perth PH1 5PH 19/11/2024 A hybrid meeting of the Auchterarder Common Good Fund Committee will be held in the Council Chamber on Monday, 25 November 2024 at 13:45. If you have any queries please contact Committee Services on (01738) 475000 or email Committee@pkc.gov.uk. THOMAS GLEN Chief Executive Those attending the meeting are requested to ensure that all notifications are silent on their device and other devices are in silent mode. Please note that the meeting will be broadcast online and recorded. The recording will be publicly available on the Council’s website following the meeting. Members: Councillor Keith Allan Councillor Steven Carr Councillor Stewart Donaldson Councillor Grant Laing Page 1 of 22
Page 2
Page 2 of 22
Page 3
Auchterarder Common Good Fund Committee Monday, 25 November 2024 AGENDA MEMBERS ARE REMINDED OF THEIR OBLIGATION TO DECLARE ANY FINANCIAL OR NON-FINANCIAL INTEREST WHICH THEY MAY HAVE IN ANY ITEM ON THIS AGENDA IN ACCORDANCE WITH THE COUNCILLORS’ CODE OF CONDUCT. 1 WELCOME AND APOLOGIES 2 DECLARATIONS OF INTEREST 3 MINUTE OF MEETING OF AUCHTERARDER COMMON GOOD FUND COMMITTEE OF 29 APRIL 2024 FOR APPROVAL (copy herewith) 5 - 6 4 MATTERS ARISING 5 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing and Communities (copy herewith 24/328) 7 - 14 6 2024/25 FINANCIAL STATEMENT Report by Strategic Lead - Finance and Business Support (copy herewith 24/329) 15 - 22 Page 3 of 22
Page 4
Page 4 of 22
Page 5
AUCHTERARDER COMMON GOOD FUND COMMITTEE Minute of hybrid meeting of the Auchterarder Common Good Fund Committee held in the Council Chamber, 2 High Street, Perth on Monday 29 April 2024 at 14:00pm. Present: Councillors K Allan, S Carr, S Donaldson and C Reid. In Attendance: L Haxton and J Dudgeon (Housing and Communities); D Coyne (Finance and Business Support), J Guild, A Brown, M Pasternak and S Dockerill (Legal and Governance). Apologies: Councillor G Laing. Councillor K Allan, Convener, Presiding. 1. WELCOME AND APOLOGIES Councillor K Allan welcomed all present to the meeting and an apology was noted as above. 2. DECLARATIONS OF INTEREST There were no declarations of interest in terms of Councillors’ Code of Conduct. 3. MINUTE OF MEETING OF AUCHTERARDER COMMON GOOD FUND COMMITTEE OF 27 NOVEMBER 2023 FOR APPROVAL The minute of meeting of the Auchterarder Common Good Fund Committee of 27 November 2023 was submitted and approved as a correct record. 4. MATTERS ARISING There were no matters arising. 5. APPLICATIONS FOR FINANCIAL ASSISTANCE There was submitted a report by the Strategic Lead – Housing and Communities (24/139) asking Auchterarder Common Good Fund Committee to consider one capital grant application for financial assistance. Resolved: Auchterarder Parish Church be awarded £7560 to help with the costs of maintaining their Community Centre Car Park to prevent flooding, ensuring access for all. 6. 2023/24 AND 2024/25 FINANCIAL STATEMENTS There was submitted a report by the Strategic Lead – Finance and Business Support (24/140) providing the projected outturn for Financial Year 2023/24, and the proposed budget and projected outturn for Financial Year 2024/25. 3 Page 5 of 22
Page 6
Resolved: (i) The projected Income and Expenditure to the 29 February 2024 for the Auchterarder Common Good Fund for the 2023/24 Financial Year, as set out in Appendix 1 to the report, be noted. (ii) The Budget for the Auchterarder Common Good Fund for the 2024/25 Financial Year, and draft Budget for the 2025/25 Financial Year, as set out Appendix 2 to the report, be approved. Page 6 of 22
Page 7
Auchterarder Common Good Fund Committee 25 November 2024 APPLICATIONS FOR FINANCIAL ASSISTANCE Report by Strategic Lead - Housing & Communities (Report No. 24/328) 1. PURPOSE 1.1 The report asks Auchterarder Common Good Committee to consider one small grant applications for financial assistance. 2. RECOMMENDATIONS 2.1 It is recommended that the Committee: • Consider the application and agree any financial assistance to be awarded. 3. STRUCTURE OF REPORT 3.1 This report is structured over the following sections: • Section 4: Background / Main Issues • Section 5: Proposals: Small Grant • Section 6: Conclusion 4. BACKGROUND / MAIN ISSUES 4.1 Perth and Kinross Council owns land and property which forms part of the Common Good of the former burghs in Perth and Kinross and has a statutory duty in terms of section 15 of the Local Government etc. (Scotland) Act 1994 to administer this land and property “having regard to the interests of the inhabitants” of those former burghs. This duty also applies to the administration of the associated Common Good Funds. 4.2 The Common Good Funds have traditionally demonstrated their support to local residents and organisations by distributing grants. These grant awards allow individuals and local organisations to carry out a wide range of community-based activities. 4.3 Applications to Common Good Funds vary across the different former burghs of Perth and Kinross. This report is for the Auchterarder Common Good Fund. 5 Page 7 of 22
Page 8
4.4 A summary of the projected surplus, committed grant funding, and the surplus remaining, is provided below: 5. PROPOSALS – SMALL GRANTS Strathearn Art for Experience (SAFE) Auchterarder 5.1 SAFE Auchterarder are requesting a grant of £2,500 to fund their Create a Tea Towel project. 5.2 The SAFE art group started in 2024 with the support of its sister group in Crieff. It is a creative group, run by its members who have lived experience of poor mental health. Members of the group have conditions including stress and anxiety, bi-polar, and ADHD. The group provide an opportunity to pop in for a tea/coffee and a chat and to bring an art or craft piece to work on, or to try something new with the group. 5.3 As a new group, SAFE Auchterarder would like to carry out an activity that will be a fun project for those in the group, and hopefully advertise the group to new members. Following in the footsteps of the successful SAFE Crieff project, they would like to create a tea towel that highlights elements of Auchterarder, some of which even those who have lived in the town for decades don’t know about. Members will investigate and learn about Auchterarder and will compile a list with the help of Auchterarder’s Historical Society, then take photographs to use to create art pieces. Art pieces will then be collated and printed on a tea towel. The finished tea towels, complete with a label explaining about the group will be on sale in various shops in Auchterarder. Shops will take some commission from the sale, and the other profits will go towards funding the expansion of the SAFE Auchterarder group. 5.4 Currently there are three active members of the group from the Auchterarder Common Good area, but it is hoped that as a result of this project many more people from the Common Good area will join the group and benefit. 2024/25 Budget £20,000 Value of grants paid and committed £7,560 Remaining Financial Assistance Budget £12,440 Value of funding requested and under consideration £2,500 Page 8 of 22
Page 9
5.5 Costs of the project are detailed below: Specific items Basis of Costing Amount Art materials Derwent Intense Pencils 36, x4 = £272.02 Sketchbooks x6, brushes, pens sets x2 £482.57 Art tuition Art tutor fees £612.5 Printing and delivery of tea towels 500 tea towels at cost of £3.40 each, plus £10 per box (2 boxes) delivery, plus VAT £2,064 Total proposed expenditure £3,159.07 Contribution from group £659.07 Funding Requested from Auchterarder Common Good Fund £2,500 Consideration 5.6 Committee is asked to consider the request and determine the level of any grant to be awarded. 6. CONCLUSION 6.1 The Committee is asked to consider the application and agree any financial assistance to be awarded. Page 9 of 22
Page 10
Authors Name Designation Contact Details Sarah Kimmet David Stoke Community Empowerment Officer Service Manager Communities 01738 475000 EPLCommitteeReports@pkc.gov.uk Approved Name Designation Date Elaine Ritchie Strategic Lead Housing and Communities 24 October 2024 APPENDICES • None Page 10 of 22
Page 11
ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION, AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement Yes Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment None Strategic Environmental Assessment None Sustainability (community, economic, environmental) None Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Community Plan 1.1 The proposals will contribute to the Community Plan’s aim of safe, healthy and inclusive communities and the outcome of communities will have improved quality of life. Corporate Plan 1.2 The proposals will contribute to the Corporate Plan’s priorities of tackling poverty and supporting and promoting physical and mental wellbeing. 2. Resource Implications Financial 2.1 The Strategic Lead, Finance & Business Support has been consulted and has indicated agreement with the proposals. The recommendations contained within this report will be funded from the 2024/25 Financial Assistance budget. Workforce 2.2 Not applicable. Page 11 of 22
Page 12
Asset Management (land, property, IT) 2.3 Not applicable. 3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 This section should reflect that the proposals have been considered under the Corporate Equalities Impact Assessment process (EqIA) with the following outcome: Assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 However, no action is required as the Act does not apply to the matters presented in this report. This is because the Committee are requested to note the contents of the report only and the Committee are not being requested to approve, adopt or agree to an action or to set the framework for future decisions. Sustainability 3.5 Not applicable. Legal and Governance 3.6 Not applicable. Risk 3.7 Not applicable. 4. Consultation Internal 4.1 The Strategic Lead, Finance and Business Support and the Strategic Lead, Legal and Governance have been consulted. Page 12 of 22
Page 13
External 4.2 Not applicable. 5. Communication 5.1 Not applicable. 2. BACKGROUND PAPERS 2.1 None. Page 13 of 22
Page 14
Page 14 of 22
Page 15
Auchterarder Common Good Fund Committee 25 November 2024 2024/25 FINANCIAL STATEMENT Report by Strategic Lead – Finance and Business Support (Report No. 24/329) 1. PURPOSE OF REPORT 1.1 This report provides an update on the Income and Expenditure to 30 September 2024 and the projected outturn for Financial Year 2024/25 for the Auchterarder Common Good Fund. 2. RECOMMENDATIONS 2.1 The Committee is requested to: (i) Note the projected Income and Expenditure to the 30 September 2024 for the Auchterarder Common Good Fund, and the projected outturn to 31 March 2025, as set out in Appendix 1 to the report. 3. BACKGROUND / MAIN ISSUES 3.1 The Committee approved the 2024/25 Budget for the Fund at the meeting on 29 April 2024 (Report 24/140 refers). 3.2 This report provides an update on the projected outturn for Financial Year 2024/25. 3.3 Appendix 1 also provides the monitoring position for Financial Year 2024/25 as at 30 September 2024. 4. PROPOSALS Financial Statement 2023/24 4.1 Report 24/140 considered by the Committee on 29 April 2024 included an anticipated Fund balance at 31 March 2024 of £298,212. Following the year- end allocation of interest on the Fixed Term deposit and the Fund’s Revenue balance, the surplus increased by an additional £3,769. The final Fund balance at 31 March 2024 is, therefore, £301,981. 6 Page 15 of 22
Page 16
Financial Statement 2024/25 4.2 As detailed in Appendix 1, there is a projected surplus of £6,300 for the Fund for Financial Year 2024/25, and the estimated Fund balance at 31 March 2025 is £308,281. The projected surplus for 2024/25 of £6,300 is unchanged from the previously reported position. 4.3 There is one application for financial assistance to be considered at this meeting, and it is assumed that the level of funding approved by the Committee will be contained within the Financial Assistance budget. Author(s) Name Designation Contact Details Fiona Lambie Accountant CHXFinance@pkc.gov.uk Approved Name Designation Date Scott Walker Chief Finance Officer 6 November 2024 Page 16 of 22
Page 17
ANNEX 1. IMPLICATIONS, ASSESSMENTS, CONSULTATION AND COMMUNICATION Strategic Implications Yes / None Community Plan / Single Outcome Agreement None Corporate Plan Yes Resource Implications Financial Yes Workforce None Asset Management (land, property, IST) None Assessments Equality Impact Assessment Yes Strategic Environmental Assessment Yes Sustainability (community, economic, environmental) Yes Legal and Governance None Risk None Consultation Internal Yes External None Communication Communications Plan None 1. Strategic Implications Corporate Plan 1.1 The Council’s Corporate Plan 2022 – 2027 lays out seven outcome focussed strategic objectives which provide clear strategic direction, inform decisions at a corporate and service level and shape resources allocation. They are as follows: ( ) Tackling poverty (i) Tackling climate change and supporting sustainable places (ii) Growing a sustainable and inclusive local economy (iii) Enabling our children and young people to achieve their full potential (iv) Protecting and caring for our most vulnerable people (v) Supporting and promoting physical and mental wellbeing (vi) Placing communities at the heart of how we work 1.1 This report relates to all objectives. 2. Resource Implications Financial 2.1 There are no direct financial implications arising from this report other than those reported within the body of the main report. Page 17 of 22
Page 18
3. Assessments Equality Impact Assessment 3.1 Under the Equality Act 2010, the Council is required to eliminate discrimination, advance equality of opportunity, and foster good relations between equality groups. Carrying out Equality Impact Assessments for plans and policies allows the Council to demonstrate that it is meeting these duties. 3.2 The information contained within this report has been considered under the Corporate Equalities Impact Assessment process (EqIA) and has been assessed as not relevant for the purposes of EqIA. Strategic Environmental Assessment 3.3 The Environmental Assessment (Scotland) Act 2005 places a duty on the Council to identify and assess the environmental consequences of its proposals. 3.4 The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. Sustainability 3.5 Under the provisions of the Local Government in Scotland Act 2003 the Council has to discharge its duties in a way which contributes to the achievement of sustainable development. In terms of the Climate Change Act, the Council has a general duty to demonstrate its commitment to sustainability and the community, environmental and economic impacts of its actions. 3.6. The information contained within this report has been considered under the Act. However, no action is required as the Act does not apply to the matters presented in this report. 4. Consultation Internal 4.1 No consultation has been necessary in the preparation of this report. 2. BACKGROUND PAPERS 5.1 No background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) were relied on to any material extent in preparing the above report. Page 18 of 22
Page 19
3. APPENDICES • Appendix 1 - Auchterarder Common Good Fund Financial Statement for period to 30 September 2024 for Financial Year 2024/25. Page 19 of 22
Page 20
Page 20 of 22
Page 21
Appendix 1 AUCHTERARDER COMMON GOOD FUND FINANCIAL STATEMENT FOR PERIOD TO 30 SEPTEMBER 2024 FOR FINANCIAL YEAR 2024/25 Financial Assistance Projected Projected BUDGET Actual to Under Consideration Outturn to Over / (Under) 2024/25 to Date and Committed 31-Mar-25 Spend £ £ £ £ £ EXPENDITURE PROPERTY COSTS Repairs & Maintenance 5,000 (68) 0 5,000 0 OTHER SUPPLIES & SERVICES Financial Assistance 20,000 7,320 2,740 20,000 0 Christmas Lighting 3,000 0 3,000 0 Total Expenditure 28,000 7,252 28,000 0 INCOME Rents, Fees & Charges 21,000 11,892 0 21,000 0 Interest earned 13,300 0 0 13,300 0 Total Income 34,300 11,892 34,300 0 Surplus / (Deficit) for Year 6,300 4,640 6,300 0 Revenue Balance at 1 April 2024 301,981 301,981 Surplus for the Year 6,300 6,300 Projected Fund Balance at 31 March 2025 308,281 308,281 6 Page 21 of 22
Page 22
Page 22 of 22