Campsies Grant Award Programme
North Lanarkshire Council · 22 August 2022
Back to People and Communities Committee — 22 August 2022 and its agenda
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North Lanarkshire Council Report People and Communities Committee Does this report require to be approved? ☒ Yes ☐ No Ref SP/MC Date 22/08/22 Campsies Grant Award Programme From Stephen Penman, Head of Strategic Communication E-mail penmanste@northlan.gov.uk costellom@northlan.gov.uk Telephone 07725289559 Executive Summary The purpose of this report is to provide the People and Communities Committee with a financial and progress update on the Campsies Grant Award Programme which was created following the transfer of assets from Campsies Centre (Cumbernauld) Ltd (CCCL) to the council on the 30th June 2021. Since the formal transfer of assets, funding to the value of £586,028.31 has been awarded through the programme to community and voluntary organisations operating within the boundaries of Cumbernauld to support new activities, projects and initiatives, or to contribute to existing work. Having successfully delivered two rounds of funding, with 32 organisations benefiting from a one-time grant award. The programme is now fully committed, and at this time there is no requirement to deliver any further rounds. Further funding rounds will be considered in the future, subject to sufficient levels of new income receipts from the CCCL legacy activities being available. Programme administrators from the Community Partnership Team will continue to monitor and support those community and voluntary organisations in receipt of a funding award until all project activities have been successfully completed. It is anticipated that all project activities and deliverables will be completed by the end of 2023. Recommendations It is recommended that the People and Communities Committee: (1) Note the updates contained within this report and in appendices 1 and 2 (2) Endorse the intention to work with funded organisations to prepare case studies which demonstrate the difference and impact the funding has had for organisations and communities operating within Cumbernauld, (3) Note the exceptions updates outlined within appendix 3 and endorse the proposed solutions. (4) Note the budgetary position of the programme outlined in appendix 4 and that the programme remains closed at this time.
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1. Background 1.1 Funding Allocations – Campsies Grants Programme 1.1.1 The Community Partnership Team has been responsible for the management and administration of the Campsies Grant Award Programme. 1.1.2 The programme was funded from the balance of unaccounted funds at the time of the winding-up of CCCL and the transfer of assets into the council. £586,161 was available for the programme. 1.1.3 Two rounds of the programme have been delivered during 2021 and funding awards have been approved for 32 local community and voluntary organisations. 1.1.4 Performance monitoring arrangements previously outlined at the Community Empowerment Committee meeting held on 31st January 2022 are ongoing and on schedule. 2. Report 2.1 Campsies Grant Awards Programme – Round 1 update 2.1.1 Further to the decisions made at the Community Empowerment Committee on 23rd August 2021, where nine organisations were approved for round one funding. Relevant updates are provided in Appendix 1 regarding these applications. 2.1.2 Funding has now been released to eight organisations and monitoring arrangements are now operational. 2.1.3 Performance and expenditure information has now been submitted by all organisations for two quarterly periods and the monitoring officer has met with all organisations to discuss performance and to monitor progress. 2.1.4 Appendix 3 provides details of any exceptions from round one that have been identified as well as agreed solutions. 2.2 Campsies Grant Awards Programme – Round 2 update 2.2.1 Further to the decisions made at the Community Empowerment Committee on 1st November 2021 (Appendix 2) all successful organisations have accepted the terms and conditions of award and funding has been released to 21 of 23 organisations. 2.2.2 The monitoring process is underway, and organisations are currently in the process of submitting their returns for the first quarter, with monitoring officers are arranging meetings with them to review and discuss initial performance. Relevant updates will be provided for the next committee cycle. 2.2.3 Appendix 3 provides details of any exceptions for round two that have been identified as well as agreed solutions. The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (19) Improve engagement with communities and develop their capacity to help themselves
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2.3 Performance Monitoring 2.3.1 As part of the funding agreement, all funded organisations have agreed to participate in ongoing performance monitoring. This will involve the submission of quarterly returns and to quarterly monitoring meetings with their allocated monitoring officer. 2.3.2 Officers from the Community Partnership Team have been allocated the role of monitoring officer and performance monitoring will continue until the projects have been successfully completed. 2.3.2 Most projects will be concluded within a one-year period from the start date. However, some funding agreements will run for a longer period (up to 18 months) and on request consideration can be given to extending the timescales where exceptions and issues have been identified. 2.4 Outcomes and Impacts 2.4.1 In order to demonstrate the difference the funding has made to organisations, people, and communities across Cumbernauld, evaluation work will be undertaken to identify the impact and successes achieved as result of the funding awards. 2.4.2 Organisations will be requested to submit case studies which will highlight the work undertaken and demonstrate the differences, improvements and outcomes the funding has enabled. 2.4.3 Case studies will be included in future reports to committee and will also be used to promote positive work across communities. 2.4.4. Organisational evaluations and case studies will be used to develop and share examples of excellence and best practice which can be used to inform the development of new community projects and initiatives and as an aid to secure additional external funding into Cumbernauld. 2.4.5 Planning for this element of the programme will be considered by officers in partnership with representatives from the funded organisations over the coming months, and will continue up to six months after the round one and two activities / projects and initiatives have been completed 2.5 Budget Commitments and Position 2.5.1 Appendix 4 outlines the commitments for both rounds of the Campsies Grant Award Programme. The remaining balance is £132.69. The programme remains fully committed and there will be no further rounds at this time. 3. Measures of success 3.1 Outcomes delivered by the Grant Funded Organisations meet those set out in their applications. 3.2 Suitably robust governance and oversight arrangements in place to consider and allocate the residual balance of funds transferring from CCCL to the council. 3.3 Funding allocated to projects which benefit Cumbernauld while also supporting The Plan for North Lanarkshire whilst considering wider relevant criteria. 3.4 Impact and outcomes delivered by the funded projects meet those as set out in the initial applications and as per assessment recommendations.
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3.5 Compliance with Following the Public Pound requirements and accountability and transparency of the funding allocation, monitoring and reporting procedures. 3.6 Increased number of local community groups involved in the process ensuring a wider approach to community engagement in relation to project design and delivery. 3.7 Increased awareness of grant application and assessment process within communities leading to increased application levels for projects leading to wider benefits for the Cumbernauld area. 4. Supporting documentation 4.1 Appendix 1 – Round one update 4.2 Appendix 2 – Round two list of successful organisation and new award values 4.3 Appendix 3 - Exceptions log 4.4 Appendix 4 – Budget commitments and position as of 22nd August 2022 Stephen Penman Head of Strategic Communication
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact?
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Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☒ 5. Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Some of the organisations funded via the Grant Programme deliver programmes/ services that impact positively on the environment of North Lanarkshire communities. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed?
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Appendix 1 CAMPSIES GRANT AWARD PROGRAMME ROUND 1 – SUCCESSFUL APPLICANTS (UPDATES) Assessed Projects Community Organisation Description Location Funding Award Status Cumbernauld Action on Care of the Elderly (CACE) Assist with employee and programme costs Cumbernauld £50,000 Good progress has been recorded and funding is being utilised as per the agreement. Befriending, volunteering projects, group activities and other programmes supporting health and wellbeing, exercise, and nutrition are now underway. Cumbernauld Poverty Action Assist with costs of recruiting a Volunteer Development Worker Cumbernauld £49.936 Good progress has been made, despite a slight delay due to covid. Recruitment has been completed and new volunteers have started, which is enabling the organisation to take on additional referrals. Increased referrals are being made by NLC – CLD officers for support to individuals and families. Cumbernauld YMCA Assist with costs of purchasing a Portakabin Cumbernauld £50,000 The project has been delayed and an extension may be required. Refer to Appendix 3. Cumbernauld Colts Community Football Club Assist with costs of School Coaching Staff, purchasing a Community Club van, purchasing of equipment and all costs involved with running the Summer Camp Cumbernauld £35,090 Major tasks have been completed. The new vehicle has been delivered and is now in use. All plans for the summer camp have been completed and is on schedule to be delivered during weeks 1 & 2 of the school holidays. The organisation continues The Scottish Centre for Children with Motor Impairments Assist with employee cost, advertising costs, equipment costs and travel expenses Cumbernauld £37,448.61 Good progress has been made, the new employee post has been recruited and work is underway to strengthen and develop relationships with the wider community and to promote community use of the Craighalbert Centre. The organisation is now participating with Cumbernauld community board. Kildrum Primary School Parent Council Assist with costs of developing a play area Cumbernauld £50,000 This project will be managed by NLC – community partnership team / Education in partnership with parent council and school. Refer to Appendix 3. Scottish Wildlife Trust Assist with costs of installing threshold panels at 13 key entrance points in the 3 reservoirs Cumbernauld £24,648 The final designs for the information panels have now been approved and installation work will commence during the summer months. The initiative is on target and will likely be completed early.
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ENABLE Scotland (Leading the Way) Assist with staffing costs Cumbernauld £50,000 Due to COVID and staffing changes. Progress has been limited and restricted to online activities and to home visits. However, work to is now underway to restart in person project work and group activities within the Craighalbert Centre. This should be up and running from quarter 3. An extension to the grant delivery period will likely be required. North Area Crime Prevention Panel Assist with costs of fitting security markings to school bicycles, purchasing and fitting of alarms to Senior Citizens houses and disabled persons living alone, volunteer equipment and promotional materials Cumbernauld £14,740 The project is running slightly behind due to the impact of covid spike earlier in the year. A six-month extension has been agreed with the monitoring officer. however, progress has been demonstrated - six primary schools within Cumbernauld having participated in bike marking programme. The organisation has also been an active partner in this year’s Cumbernauld Gala Day where they also promoted important crime prevention messages and campaigns. Total: £361,862.61
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Appendix 2 CAMPSIES GRANT AWARD PROGRAMME ROUND 2 – SUCCESSFUL APPLICANTS (UPDATES) Assessed Projects Community Organisation Description Location Funding Award Status Cornerstone House Centre Contribution towards increased operation costs (including, staff costs, volunteer’s expenses and other overheads) as a result of agreement to host groups who previously let out The Link Centre. The requirement is in support of The Link Centre being used as COVID-19 vaccination booster centre. Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 One Parent Families Scotland Delivery of Community Connections Project for Cumbernauld area, offering support to 40 single parent families. Funding will go towards employee costs, administration costs and programme costs Cumbernauld £9895.05 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Partners in Play Operational cost supporting the delivery of social care support services for children and young people with additional support needs. Funding will go towards, employee and related costs, resources and programme costs Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Abronhill Regeneration Forum Development of sensory garden and associated costs Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022
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Cumbernauld Community Forum Delivery of community gala day and senior’s tea dance (and associated costs) Cumbernauld £9,108 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Cumbernauld Free Church of Scotland Recruitment of Community Development Worker to lead on a project to develop a community hub for the Carbrain area Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Freedom City Church Financial contribution towards the Freedom Project which supports individuals with addiction. Funding would pay for key worker overheads, delivery of two peer support groups and IT equipment Cumbernauld £9862.38 Funding agreement accepted and funds have been released. Project start date 1 February 2022 St. Lucy’s Youth Zone Delivery of additional youth work activities in the form of ‘The Youth Zone Transitions Project’ which will provide a safe, dedicate space for young people. Funding is requested for: - equipment, resources, transport costs and a residential experience for 30 young people Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Cumbernauld Resilience Rent costs, new kitchen equipment and office supplies in support of the continuation of food aid / meal service provided to elderly and vulnerable people Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 RECAP Cumbernauld Employee costs to support the continued provision of furniture starter packs for vulnerable families and individuals taking on new tenancies. Cumbernauld £9266.40 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Cumbernauld and Kilsyth Care Continued support to families in need through recruitment of part Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022
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time worker (and associated costs) 2496 Cumbernauld Squadron air Cadets Purchase of new tents, camping equipment, training, and programme costs Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Friends of Cumbernauld Care Home Installation of sensory garden and associate costs for furniture, lighting and plans and shrubs Cumbernauld £9,900 Project delayed. Refer to Appendix 3 North Lanarkshire Chiefs Basketball Club Delivery of evening and weekend basketball sessions in three local high schools. Funding towards equipment, school lets and volunteer training Cumbernauld £9,405 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Palacerigg Community Trust Financial contribution towards ongoing operational costs including funding for :- radio link equipment, volunteer kits, first aid training and equipment, installation of a sheltered area and defibrillator, outdoor play equipment and delivery of family day event Cumbernauld £9,895.05 Funding agreement accepted and funds have been released. Project start date 1 February 2022 St. Lucy’s Primary School Parents Council Delivery of ‘Health is Wealth’ projects focussing on outdoor learning and health and wellbeing activities for pupils. Funding is request for: - programme costs, equipment and resources and transport costs Cumbernauld £8605.08 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Take Heart for the Nations (Cumbernauld Food Bank) Delivery of a new programme/course called Take Heart for the Nations. Aimed at individuals experiencing food poverty and life issues. One of the objectives is to reduce reliance in emergency food aid. Cumbernauld £9,642.60 Funding agreement accepted and funds have been released. Project start date 1 February 2022
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Request for support with course materials, venue hire and volunteer training Watch us Grow Costs for installation of a stairlift and new furniture, which will be of benefit to local adults with additional support needs who use the services of the organisation. Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Cumbernauld Village Community Council Feasibility and consultation study to look at the viability of greenspace improvements in the bog stank corridor Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 New Adventures Funding towards a pre-owned minibus, to enable adults with disabilities participate in social, educational and sporting activities. Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Cumbernauld PS parent council Develop outdoor learning areas to include daily mile track and sensory zone. Plus the purchase of new outdoor play boxes and resources Cumbernauld £9886.14 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Dullatur Community Council Project to improve Dullatur Village Community & Sports Hall. Involving internal and external improvements, purchase of external furniture and legal and professional fees. Total project cost £20,00 – 50% match funding has been requested Cumbernauld £9,900 Funding agreement accepted and funds have been released. Project start date 1 February 2022 Westfield PS parent council Financial contribution towards the installation of new outdoor play equipment, including junior trim trail and outdoor gym Cumbernauld £9,900 This project will be managed by NLC – community partnership team in partnership with parent council and school. Refer to Appendix 3. Total: £224,165.70
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Appendix 3 EXCEPTIONS LOG AS OF 22ND AUGUST 2022 Round 1: Community Organisation Project Description Exception / Issue Solution Cumbernauld YMCA Assist with costs of purchasing a Portakabin Due to organisational reorganisation and COVID there has been delays in starting the project. Further complicated by supply chain issues and inflationary pressures. The project can be extended to allow further time for design, implementation, and installation work. Organisation have now recruited youth work officer who will co-ordinate project with trustees. Original preferred quote being reviewed, and new quotes being sought from other suppliers If costs remain prohibitive and further funding cannot be secured, then there is a risk that the project will not be viable. In this scenario, then funding will be returned. Kildrum Primary School Parent Council Assist with costs of developing a play area Due to the complexity of the project and the requirement for appropriate standards and controls, and application of NLC financial regulations the parent council are unable to lead on this project. Inflationary cost pressure and supply chain issues are also impacting on this project The project will now be designed, co-ordinated and managed by NLC – Community Partnership Team and NLC - Education in partnership with parent council and school. The project parameters and design brief will be reviewed to ensure costs are kept in check whilst ensuring minimal variation from the assessed proposal. Some elements of the project will be paid for by NLC – Education and school/parent council The project remains achievable.
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Round 2: Community Organisation Project Description Exception / Issue Solution Friends of Cumbernauld Care Home Installation of sensory garden and associate costs for furniture, lighting and plans and shrubs The project can no longer be delivered onsite of Cumbernauld Care Home. The charity is in discussion with the charities regulator (OSCR) to amend their charitable objectives to include further catchment area of Dullatur. If this is approved the proposal will be to install the sensory garden in the grounds of the Craighalbert Centre for use of the original intended beneficiaries (residents, family and friends of Cumbernauld Care Home) as well being further opened up to the wider Craighalbert school community, and residents, family and friends of Carrickstone Care Home. The extended offer and new location will require additional control measures including a guarantee of usage and accessibility from the Scottish Centre for Children with Motor Impairments. As well as confirmation that the original beneficiaries will be willing to access the resource at the new site. Funding will not be issued until control measures are in place. Exploratory work is underway. An extension of the grant timeline will likely be required. Subject to the controls being agreed, the project remains viable. If guarantees and support is not agreed, then the funding offer may be withdrawn. Westfield PS parent council Financial contribution towards the installation of new outdoor play equipment, including junior trim trail and outdoor gym Due to the requirement for appropriate standards and controls, and application of NLC financial regulations the parent council are unable to lead on this project. Inflationary cost pressure and supply chain issues are also impacting on this project The project will now be designed, co-ordinated and managed by NLC – Community Partnership Team in partnership with parent council and school. The project parameters and design brief will be reviewed to ensure costs are kept in check whilst ensuring minimal variation from the assessed proposal. The project remains achievable
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Appendix 4 BUDGET POSITION AS AT 22nd AUGUST 2022 Balance as of 21st June 2021: £586,161 (allocated to Campsies Grant Award Programme) Expenditure £ Campsies Grant Award Programme (Round 1) 361,862.61 Campsies Grant Award Programme (Round 2) 224,165.70 TOTAL: 586,028.31 BALANCE: 132.69