Agenda pack
North Lanarkshire Council · 15 March 2023
Back to Lanarkshire Educational Trust — 15 March 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Our Ref: Your Ref: Contact: Tel: Fax: E-Mail: Date: Clare Louise McDonald 01698302190 mcdonaldcl@northlan.gov.uk 6 Mar 2023 Members of the Lanarkshire Educational Trust Committee Chief Executive’s Office Archie Aitken Chief Officer (Legal and Democratic) Civic Centre, Windmillhill Street Motherwell ML1 1AB DX 571701, Motherwell 2 www.northlanarkshire.gov.uk Notice is given that a Remote Meeting of the LANARKSHIRE EDUCATIONAL TRUST COMMITTEE is to be held via Microsoft Teams on Wednesday, 15 March 2023 at 2:00 pm which you are requested to attend. The agenda of business is attached. Chief Officer (Legal and Democratic) Members : Councillors: Ballinger; Campbell and Currie (NLC) and Logan, McClymont and Wylie- Keatt (SLC) Page 1 of 37
Page 2
Page 2 of 37
Page 3
AGENDA (1) Declarations of Interest in terms of the Ethical Standards in Public Life Etc. (Scotland) Act 2000 (2) Note of Previous Meeting (page 5 - 10) Submit note of previous meeting of the Lanarkshire Educational Trust of 28 November 2022 (copy herewith) (3) Lanarkshire Education Trust Approvals December 2022 (page 11 - 18) Submit report by the Chief Officer (Strategic Communication and Engagement) advising of the applications received to the Lanarkshire Educational Trust Scheme together with recommendations for the distribution of the income for application rounds which closed on 15 December 2022 (copy herewith) (4) Criteria for Educational Trust Awards Submit report by the Chief Officer (Strategic Communication and Engagement) providing an update on the criteria for Educational Trust Awards (copy to follow) (5) 2021/22 Annual Accounts (page 19 - 38) Submit report by the Chief Officer (Finance) outlining the Lanarkshire Educational Trust Fund audited Annual Report and Accounts for the financial year ending 31 March 2022 (copy herewith) (6) Date of Next Meeting - Verbal Report Hear verbal report from the Chief Officer (Legal and Democratic) Page 3 of 37
Page 4
Page 4 of 37
Page 5
LANARKSHIRE EDUCATIONAL TRUST – 28 November 2022 1 28 November 2022 at 11am. A Remote Meeting of the LANARKSHIRE EDUCATIONAL TRUST PRESENT Councillors Campbell and Currie, North Lanarkshire Council (NLC), and Councillor Logan, South Lanarkshire Council (SLC). IN ATTENDANCE Area Community Partnership Manager (NLC), Grants Administrative Officer (NLC) and Committee Officer (NLC). CHAIR The Committee agreed that Councillor Campbell should take the Chair. APOLOGIES Councillors Ballinger (NLC), McClymont (SLC), Wylie-Keatt (SLC), and Service Manager (SLC). DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The Lanarkshire Educational Trust noted that there were no declarations of interest. NOTE OF PREVIOUS MEETING 2. There was submitted the Note of the Meeting of the Lanarkshire Educational Trust held on 21 March 2022. Decided: that the Note of the Meeting be approved. LANARKSHIRE EDUCATIONAL TRUST SCHEME 3. There was submitted a report by the Head of Strategic Communications, North Lanarkshire Council, providing an update on applications to the Lanarkshire Educational Trust Scheme and, (2) setting out in the Appendix to the report, details of applications which had been received for grant assistance under the Lanarkshire Educational Trust Scheme application rounds, which closed on 15 August 2022, together with recommendations for grant awards. Decided: (1) that the applications for grant awards under the Trust Scheme, as detailed in the Appendix to the report, be approved, and (2) that review of the criteria for applying to the Trust Scheme be undertaken with a progress report be submitted to the next meeting of the Committee. DATE OF NEXT MEETING AGENDA ITEM 2 Page 5 of 37
Page 6
LANARKSHIRE EDUCATIONAL TRUST – 28 November 2022 2 4. There was heard a verbal update from the Committee Officer advising that the date of the next meeting would take place on Wednesday, 15 March 2023 at 2pm and that the meeting would be held remotely. Decided: that the date and time of the next meeting be noted. Page 6 of 37
Page 7
LANARKSHIRE EDUCATIONAL TRUST – 28 November 2022 3 ANNEX LANARKSHIRE EDUCATIONAL TRUST SCHEME GRANT AWARDS FOR THE PERIOD FROM 1 APRIL UNTIL 15 AUGUST 2022 Applications Purpose of Application Decision 21/22 IN19/KAB University of the West of Scotland - MSc Applied Social Sciences - 13 September 2021 for 12 months Remove from consideration due to non-submission of further information 22/23 IN1/AO Royal Welsh College of Music - BMUS - Music Degree September 2022 for 4 years, English Symphony Orchestra Youth Residential Course - 22 August 2022 (6 days), National Youth Brass Bands of Scotland Residential Course, 31 July 2022 (7 days), equipment Award £750 22/23 IN2/AK London School of Economics and Political Science - MSc International Relations (Research) - September 2022 for 12 Months, Travel costs, personal expenses Award £750 22/23 IN3/AE University of Oxford - MSc in Clinical Embryology and Assisted Conception - October 2022 for 12 months, living costs Award £750 22/23 IN4/CF University of the West of Scotland - MSc Psychology - September 2021 for 2 years, travel costs, costs of course books Continue - Evidence/supporting information required 22/23 IN5/AM Travel to Glasgow School of Sport - Elite Athletics, August 2022 for 6 years Award £650 Page 7 of 37
Page 8
LANARKSHIRE EDUCATIONAL TRUST – 28 November 2022 4 Applications Purpose of Application Decision 22/23 IN6/DO National Youth Brass Band of Scotland (NYBBS) Residential Course - 31 July 2022, Exam costs - November 2022- June 2023, Music lessons, band fees, instrument costs Award £750 22/23 IN7/KH Alvin Ailey School, New York - Alvin Ailey Summer Intensive - 27th June 2022 for 4 weeks, travel costs, accommodation Award £750 (additional supporting information received) 22/23 IN8/AH Royal College of Music, London - Masters of Performance in Vocal Studies Classical Soprano - 12 September 2022 (for 2 years), travel costs Award £750 22/23 IN9 / EAG Scout Association - 25th World Scout Jamboree - 27th July 2023 (for 19 days) No Award - Reason D Ineligible purpose - does not meet criteria 22/23 IN10/MJ The Academy of Music and Sound - HND Music - August 2022 (for 2 years) Approve in principle, following consultation with the Chair and confirmation that approval may be justified by the Trust 22/23 IN11/PS University of Oxford - Dphil Clinical Medicine - October 2017 (for 5 years) Award £750 22/23 IN12/RS Glasgow School of Sport - Swimming - Travel Costs - June 2022 (4 years) Award £750 22/23 IN13/SMcK European Billiards and Snooker Association (EBSA) / Scottish Snooker Association - Representing Scotland at Under 18 and Under 21 EBSA European Championships in Albania - 7th-12th June 2022 Award £750 Page 8 of 37
Page 9
LANARKSHIRE EDUCATIONAL TRUST – 28 November 2022 5 Applications Purpose of Application Decision 22/23 IN14/SW Scottish Snooker - European Snooker U18 and U21 - Albania 8 June 2022 for 7 days) - entry, travel and accommodation Award £750 22/23 IN15/DP Travel to Glasgow School of Sport June 2022-June 2023 No Award - Maximum of 3 applications exceeded 22/23 IN16/MB Royal Junior Conservatoire of Scotland Juniors - September 2022-June 2023 Award £750 22/23 IN17/MM Travel to Glasgow School of Sport - Athletics June 2022-June 2023 No Award - Maximum of 3 applications exceeded 22/23 IN18/FH Academy of Music and Sound Glasgow - HNC Music - 22 August 2022 (1 year) No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN19/AM Scottish Hockey - Scotland Under 21's Hockey Squad - 21/22 (12 months) Award £750 22/23 IN20/HM Travel to Glasgow School of Sport - Hockey Programme - August 2022 (1st year) Award £635 - Remaining Travel receipts to be sent 22/23 IN21/RM Travel to Glasgow School of Sport - Hockey Programme - August 2022 (3rd year) Award £635 - Remaining Travel receipts to be sent 22/23 IN22 / LMcC The Royal Northern College of Music, Manchester - Mmus in Vocal Studies - 19 September 22 (for 2 years), travel, rent Continue - Evidence/supporting information required 22/23 IN23/NMcN Travel to Glasgow School of Sport - Swimming Year 2 - August 2022 Award £750 - Remaining Travel receipts to be sent 22/23 IN24/BS University of Aberdeen - Masters of Arts in Criminology and Sociology - September 2022 (for 4 years) - equipment and books Continue - Evidence/supporting information required Page 9 of 37
Page 10
LANARKSHIRE EDUCATIONAL TRUST – 28 November 2022 6 Applications Purpose of Application Decision 22/23 IN25/NG Scottish Gymnastics - Various competitions (Beginners Acro (Sept 22), Scottish Championships (Oct 22), South Tyneside Acro (Oct 22), Spellthorne Acro Cup (Feb 23), Travel costs Award £750 22/23 IN26/CE Royal Conservatoire of Scotland Junior Conservatoire Musical Theatre - Royal Conservatoire of Scotland - 28 August 2022 for one year - fees, travel and costume Award £750 IN – Individual Applications EE – Educational Establishments GR – Group/Club/Organisation Page 10 of 37
Page 11
North Lanarkshire Council Report Lanarkshire Educational Trust Committee Does this report require to be approved? ☒ Yes ☐ No Ref SP/LP/SL Date 15/03/23 Lanarkshire Educational Trust Approvals – December 2022 From Stephen Penman, Chief Officer – Strategic Communication and Engagement E-mail penmanste@northlan.gov.uk Telephone 07947997750 1. Background 1.1 The former Educational Trust Committee, at its meeting on 14 June 2016, gave consideration to the operation and administration of the Trust Scheme and scale of awards. The committee approved the establishment of the following the scale of awards: - • Individual applications submitted under Categories 21 Travel Scholarships; 22 Travel Grant; 23 Research Scholarship; 26 Sport Facilities and 29 Promoting Education in the Visual Arts and Music will be considered for awards not exceeding £750. • Awards for Group/Club applications would not exceed levels submitted under the following categories 24 Support of Club - £1500; 26 Sports Facilities - £1000; 28 Executive Summary This report provides the Lanarkshire Educational Trust (LET) with an update on applications to the Lanarkshire Educational Trust Scheme together with recommendations for the distribution of the Trust income for the application rounds which closed on 15th December 2022. Recommendations It is recommended that Lanarkshire Educational Trust: (1) approve the LET award decisions set out in appendix 1 The Plan for North Lanarkshire Priority Support all children and young people to realise their full potential Ambition statement (10) Engage with children, young people, parents, carers, and families to help all children and young people reach their full potential AGENDA ITEM 3 Page 11 of 37
Page 12
Adult Education - £1500; 29 Promoting Education in the Visual Arts and Music - £1500. • Awards for Educational Establishment applications will not exceed levels submitted under the following Categories: 25 Special Equipment and 26 Sport Facilities - £1000 and 29 Promoting Education in the Visual Arts Music and Drama - £1500. • That, where individuals who seek financial assistance to participate in educational activities arranged by their schools, applications would be considered under the provision of Category 27 Educational Experiments. In so doing the undernoted scale of maximum awards relative to the number of individuals was approved as follows: - 0-15 individuals £5,000 16-29 individuals £10,000 30+ individuals £15,000 2. Report 2.1 Lanarkshire Educational Trust – Applications 15 December 2022 2.1.1 Appendix 1 sets out the applications received as at the 15 December 2022 deadline. Committee is asked to consider the recommendations detailed in appendix 1 and note the refusal reasons where appropriate. 3. Measures of success 3.1 Direct funding to support participants to achieve potential 4. Supporting documentation 4.1 Appendix - Applications received for consideration as at 15 December 2022 Stephen Penman Chief Officer Strategic Communication & Engagement Page 12 of 37
Page 13
5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Impact on the LET fund as set out in Appendix 1 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ Adequate procedures in place to manage the handling of personal information in line with the data protection procedures If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No x ☒ Page 13 of 37
Page 14
5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☐ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 14 of 37
Page 15
Lanarkshire Educational Trust Scheme – 2022 New Applications for Consideration received by 15 December 2022 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 22/23 EE01/LT South Lanarkshire 25 Physical Education - Shinty - Purchase of Equipment £1000 Yes - Aug 2021 - £1000 for special equipment £1000 Award £1000 22/23 IN22/LMcC South Lanarkshire 29 The Royal Northern College of Music, Manchester - Mmus in Vocal Studies - 19 September 22 (for 2 years), travel, rent £19,100 N/A £750 Award £750 22/23 IN24/BS South Lanarkshire 21 University of Aberdeen - Masters of Arts in Criminology and Sociology - September 2022 (for 4 years) - equipment and books £7300 N/A £750 Continued from August 2022- Continue - Evidence/supporting information required 22/23 IN27/OK North Lanarkshire 26 Kelowna Chiefs Junior Hockey Club - International Import Player 2022/2023 £750 Yes - Nov 2019 £750 Scotland national Ice Hockey under 15's Bratislava Tournament £750 Award £750 22/23 IN28/TS North Lanarkshire 22 HND Animal Care - SRUC £5310.60 N/A £750 No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN29/LM North Lanarkshire 22 International Tourism and Events Management - Glasgow Caledonian University BA £231 N/A £231 Award £231 Page 15 of 37
Page 16
REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 22/23 IN30/BO North Lanarkshire 23 Accounting Documentation and Disclosure for Carbon Emission in the Sub-Saharan Region of Africa: Issues and Prospect - Glasgow Caledonian University £15,500 N/A £15,500 Award £750 22/23 IN31/MW South Lanarkshire 23 MA Social Work - Glasgow Caledonian University £14,960 N/A £750 Award £750 22/23 IN32/BP South Lanarkshire 22 2023 World Scouting Jamboree - South Korea £3945 N/A £750 No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN33/AS South Lanarkshire 22 2023 World Scouting Jamboree - South Korea £3945 N/A £750 No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN34/SD South Lanarkshire 22 2023 World Scouting Jamboree - South Korea £3945 N/A £750 No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN35/ID South Lanarkshire 22 2023 World Scouting Jamboree - South Korea £3945 N/A £750 No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN36/LF South Lanarkshire 26 AETF European Taekwon-Do Championships - All European Taekwon-Do Federation 2023 £2650 N/A £750 Award £750 22/23 IN37/KJ South Lanarkshire 22 HNC Foundation Course in Musical Theatre - The MGA Academy of Performing Arts £10,796 N/A £750 No Award - Reason D Ineligible purpose does not meet criteria 22/23 IN38/CM South Lanarkshire 22 S2 student Glasgow School of Sport Swim Pupil - Glasgow School of Sport, Bellahouston Academy £768.90 N/A £768.90 Award £750 - Remaining Travel receipts to be sent 22/23 IN39/MC South Lanarkshire 22 2023 World Scouting Jamboree - South Korea £3945 N/A £750.00 No Award - Reason D Ineligible purpose does not meet criteria Page 16 of 37
Page 17
REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 22/23 IN4/CF North Lanarkshire 23 University of the West of Scotland - MSc Psychology - September 2021 for 2 years, travel costs, costs of course books £7,700 No £600 Continued from August 2022 - Continue - Evidence/supporting information required 22/23 IN40/MM South Lanarkshire 22 SIAB International track and field - The Scottish Schools Athletic Association £175 Yes - Mar 2022 £750 Travel to and from Glasgow School of Sport £175 Award £175 22/23 IN41/AM North Lanarkshire 23 MSc Social Work - Glasgow Caledonian University £6700 Yes - Mar 2022 £750 Travel scholarships - travel grants - research scholarships £750 Award £750 22/23 IN42/KG North Lanarkshire 21 Political Science MA - University of Tuebingen £280.66 Yes - Sept 2021 £701 International Relations MA (Hons) Study abroad exchange programme £280.66 Award £280.66 Page 17 of 37
Page 18
Page 18 of 37
Page 19
North Lanarkshire Council Report Lanarkshire Educational Trust Committee Does this report require to be approved? ☐ Yes ☒ No Ref EK/TO’H Date 15/03/23 2021/22 Annual Accounts and Report From Elaine Kemp, Chief Officer (Finance) E-mail KempE@northlan.gov.uk Telephone 07939 280 601 1. Background 1.1 The Lanarkshire Educational Trust Funds were established as a result of bequests from members of the public and organisations to enhance educational provision within Lanarkshire. 1.2 The Lanarkshire Educational Trust Funds are subject to provisions contained in The Charities and Trustee Investment (Scotland) Act 2005. This act requires annual accounts to be prepared and submitted to the Office of the Scottish Charity Regulator (OSCR). OSCR further stipulate that the Trust’s Annual Report and Accounts be submitted within 9 months of the end of the accounting period. Executive Summary The report includes a copy of the Lanarkshire Educational Trust Fund audited Annual Report and Accounts for the financial year ended 31 March 2022. A copy of the signed document was previously submitted to the Office of the Scottish Charity Regulator (OSCR). Recommendations The Lanarkshire Educational Trust Committee is recommended to: 1) Review the contents of the 2021/22 Lanarkshire Educational Trust Funds audited Annual Report and Accounts. The Plan for North Lanarkshire Priority Support all children and young people to realise their full potential Ambition statement (10) Engage with children, young people, parents, carers, and families to help all children and young people reach their full potential AGENDA ITEM 5 Page 19 of 37
Page 20
2. Report 2.1 2021/22 Annual Report and Accounts 2.1.2 The 2021/22 Annual Report and Accounts for the Lanarkshire Educational Trust were prepared by Financial Solutions staff within North Lanarkshire Council. 2.1.3 The audit of the Annual Accounts was undertaken by Audit Scotland. Audit Scotland have confirmed that the Annual Accounts were prepared in accordance with The Charity Accounts (Scotland) Regulations 2006, and they have not raised any matters arising for the Trustees to consider. 2.1.3 The Annual Accounts were submitted to OSCR prior to the statutory deadline of 31 December 2022. 3. Measures of success 3.1 The Annual Report and Accounts have been prepared and audited in accordance with relevant legislation and best practice guidelines. The auditors have highlighted there are no matters arising. 4. Supporting documentation 4.1 2021/22 Annual Report and Accounts. Elaine Kemp Chief Officer (Finance) Page 20 of 37
Page 21
5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 21 of 37
Page 22
Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 22 of 37
Page 23
North Lanarkshire Council Educational Endowments SC028079 Annual Report and Accounts For the year ended 31 March 2022 Page 23 of 37
Page 24
Reference and administration details Charity name North Lanarkshire Council Educational Endowments Other names charity is known by Education Trust Funds Registered charity number SC028079 Charity’s principal address North Lanarkshire Council PO Box 114 Civic Centre Motherwell Postcode ML1 1AB Names of the charity trustees on date of approval of Trustees’ Annual Report Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Elaine Kemp Head of Financial Solutions, North Lanarkshire Council (NLC) North Lanarkshire Council 2 Agnes Duncan Magowan Councillor NLC North Lanarkshire Council 3 Trevor Douglas Councillor NLC 17/6/21 - 31/3/22 North Lanarkshire Council 4 Frank McNally Councillor NLC North Lanarkshire Council 5 Catherine McClymont Councillor SLC South Lanarkshire Council (SLC) 6 Poppy Corbett Councillor SLC South Lanarkshire Council 7 Eileen Logan Councillor SLC South Lanarkshire Council Names of all other charity trustees during the period. Name Dates acted if not for whole year Nathan Wilson 1/4/21 - 17/6/22 Structure, governance and management Page 24 of 37
Page 25
Type of governing document Statutory Instrument No. 629 The Educational Endowments (Strathclyde Region) Transfer Scheme Order 1996. Trustee recruitment and appointment The Head of Financial Solutions of North Lanarkshire Council and the Educational Trust Committee, comprising 3 elected members from North Lanarkshire Council and 3 elected members from South Lanarkshire Council, act as Trustees for the charitable funds. Objectives and activities Charitable purposes The principal funds of the Lanarkshire Education Trust and the Marshall (Education) Trust were established to provide opportunities for educational advancement. The other educational trust funds consist mainly of prize funds and bursaries for individual schools within the North Lanarkshire area and are usually provided in the form of legacies of former school pupils or parents. Summary of the main activities in relation to these objects During the financial year 2021/22, the Trust paid grants of £12,837 in relation to educational advancement. This was offset to some extent by the repayment of £9,000 from two previously awarded grants for school overseas trips which had to be cancelled as a result of the Covid-19 pandemic. A breakdown of this total against each fund is included within the Educational Trust Funds Accounts. Achievements and performance Summary of the main achievements of the charity during the financial period The principal funds of the Lanarkshire Education Trust and the Marshall (Education) Trust were established to provide opportunities for educational advancement. The trust administers a range of grant awards reflecting the origins of trust funds, which provides grants to individuals, schools and groups/clubs under a number of award categories. The Trust funded 18 awards in 2021/22 at a cost of £12,837. Offset by the 2 refunds totalling £9,000. Net £3,837. Page 25 of 37
Page 26
Financial review Brief statement of the charity’s policy on reserves The level of financial reserve held by North Lanarkshire Council is reviewed annually during the budget setting process. Details of deficit The trust had a deficit of £744 in 2021/22 and a deficit of £7,608 in 2020/21. The trust has had a deficit during every year since 2009/10. The charity has no fundraising activities, as such, their annual income is earned through investment income. Consequently, the trust’s annual income will reflect the current low interest rates and investment returns. The trust has funded its deficit from distributable reserves. The trust is likely to continue to incur managed deficits for a number of years, given the level of reserves. Other information Trustees Responsibilities The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and accounting practice. The law applicable to charities in Scotland requires the trustees to prepare financial statements for each financial year which properly present the receipts and payments of the charity and which have been properly prepared from and are in agreement with the accounting records of the charity and comply with the relevant disclosure requirements. The Trustees are required to: • select suitable accounting policies and apply them consistently; • make judgements and estimates that are reasonable and prudent; • state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, Charities Accounts (Scotland) Regulations 2006 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The charity trustees have overall responsibility for ensuring that there are appropriate systems of controls, financial and otherwise. They are also responsible for providing reasonable assurance that: • the charity is operating efficiently and effectively; • the charitable assets are safeguarded against unauthorised use or disposition; • proper records are maintained and financial information used by the charity is reliable; • the charity complies with relevant laws and regulations. Administration On behalf of the Trustees, North Lanarkshire Council administer the fund but it does not represent assets available to the Council. The administration of the Educational Endowments trust fund is covered by North Lanarkshire Council’s financial regulations and policies. Investment Policy and Performance North Lanarkshire Council invests its trust funds in high earning investments (subject to the original investment limitation parameters of the original bequest) or with North Lanarkshire Council’s Loans Funds and earn interest accordingly. It is generally the case that the accumulation of income arising from these funds will be distributed on an annual basis. Risk Management Page 26 of 37
Page 27
The administration of the trust fund is covered by North Lanarkshire Council’s Risk Management Policies. Strategic Plans The administration of the trust fund is covered by North Lanarkshire Council’s Treasury Management Strategy in accordance with recognised Codes of Practice. Control Environment North Lanarkshire Council’s systems of internal control are designed to provide reasonable, but not absolute assurance against material misstatement or loss. In addition, North Lanarkshire Council’s Internal Audit Service which is an assurance function provides an independent and objective opinion on the adequacy and effectiveness of the Council’s control environment. Accounting Policies The Accounts have been prepared on a receipts and payments basis in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.The accounts have been prepared on a going concern basis. Resources Expended Charitable payment comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Governance costs include those associated with meeting the constitutional and statutory requirements of the charity. Audit Fee The audit fee for the year has been absorbed by North Lanarkshire Council within their annual audit fee. Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Elaine Kemp Position (e.g. Chair) Head of Financial Solutions, North Lanarkshire Council Date 27 October 2022 Page 27 of 37
Page 28
APPENDIX 2 Enter SC No. below SC028079 Section A Statement of receipts and payments Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total funds current period Total funds last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ A1 Receipts Donations - Legacies - Grants - Receipts from fundraising activities - Gross trading receipts - Income from investments other than land and buildings 18,133 18,133 12,661 Rents from land & buildings - Gross receipts from other charitable activities - - A1 Sub total - 18,133 - - 18,133 12,661 A2 Receipts from asset & investment sales Proceeds from sale of fixed assets - Proceeds from sale of investments - A2 Sub total - - - - - - Total receipts - 18,133 - - 18,133 12,661 A3 Payments Expenses for fundraising activities - Gross trading payments - Investment management costs - Payments relating directly to charitable activities 3,837 3,837 5,269 Grants and donations - Governance costs: - Audit / independent examination - Preparation of annual accounts - Legal costs - Other 15,040 15,040 15,000 - A3 Sub total - 18,877 - - 18,877 20,269 A4 Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - A4 Sub total - - - - - - Total payments - 18,877 - - 18,877 20,269 Net receipts / (payments) - 744)( - - 744)( 7,608)( A5 Transfers to / (from) funds - Surplus / (deficit) for year - 744)( - - 744)( 7,608)( Receipts and payments accounts Enter charity name below North Lanarkshire Council Educational Endowments For the period from Period start date Period end date to 1 April 2021 Day Month Year Day Month Year 31 March 2022 Page 28 of 37
Page 29
APPENDIX 2 Section B Statement of balances Categories Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ 731,686 731,686 739,294 744)( 744)( 7,608)( - - - 730,942 - - 730,942 731,686 - - - - - - Market valuation Last year to nearest £ to nearest £ 3,444 3,130 32,614 34,215 96,894 83,874 128,016 116,928 60,582 53,706 258,500 245,316 146,304 133,632 304,674 286,752 46,082 48,971 Total 1,077,111 1,006,525 Cost (if available) Current value (if available) Last year to nearest £ to nearest £ to nearest £ Total - - - Amount due Last year to nearest £ to nearest £ Total - - Amount due (estimate) Last year to nearest £ to nearest £ Total - - Signed by one or two trustees on behalf of all the trustees Date of approval Expendable Endowments Expendable Endowments Fund to which asset belongs Fund to which liability relates Signature Print Name Fund to which liability relates B1 Cash funds GAM Global Diversified B2 Investments Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Cash and bank balances at start of year Details Ord Shares -Royal Bank of Scotland Investors Capital Trust Limited Scottish American Investment Co. Ltd. Merchants Trust Limited Scottish American Investment Trust F&C Fund Management / ISIS St James Place Capital plc RIT Capital Partners plc B3 Other assets B5 Contingent liabilities B4 Liabilities Details Details Details Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments North Lanarkshire Council Educational Endowments SC028079 Details Surplus / (deficit) shown on receipts and payments account Fund to which asset belongs 2. 2021.22 NLC Educational Endowments FINAL RECEIPTS AND PAYMENTS OSCR.xlsx / Statement of balances2 December 2007 Elaine Kemp 27 October 2022 Page 29 of 37
Page 30
APPENDIX 2 Section C Notes to the Accounts Individual / institution Number of grants made £ Individual 17 11,837 School Funds 1 1,000 School Funds -2 -9,000 3,837 C3a Trustee remuneration £ C4a Trustee expenses Number of trustees £ Transaction amount (£) Balance outstanding at period end (£) Educational Advancement - Returned awards SC028079North Lanarkshire Council Educational Endowments C1 Nature and purpose of funds (may be stated on analysis of funds worksheets) See Analysis of Restricted Funds worksheet Type of activity or project supported C2 Grants Educational Advancement Educational Advancement Total If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) x If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) C3b Trustee remuneration - details x Authority under which paid C6 Other information The accounts have been prepared under the going concern concept on the basis that Trustees have considered it and are satisfied that the going concern concept is appropriate. C5 Transactions with trustees and connected persons C4b Trustee expenses - details Nature of relationship Nature of transaction 2. 2021.22 NLC Educational Endowments FINAL RECEIPTS AND PAYMENTS OSCR.xlsx / Notes3 December 2007 Page 30 of 37
Page 31
APPENDIX 2 Additional analysis (1) 1 Donations Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ - - - - Total - - - - - - - - - - - - Unrestricted funds Restricted funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ - - - - Total - - - - - - - - Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ - - - - - - - - Total - - - - - - - - - - - - Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ Awards to Individuals and Other Net Costs 11,837 11,837 269 Awards to Groups/Organisations - - - Awards to Educational Establishments 1,000 1,000 5,000 Returned awards from Educational Establishments - Refunded awards - Trips cancelled due to pandemic - 9,000 - 9,000 - - - - - - - Total - 3,837 - - 3,837 5,269 - - - - - - 4 Payments relating directly to charitable activities SC028079North Lanarkshire Council Educational Endowments Analysis of receipts and payments 3 Gross receipts from other charitable activities 2 Grants 2. 2021.22 NLC Educational Endowments FINAL RECEIPTS AND PAYMENTS OSCR.xlsxAdditional notes (1) December 2007Page 31 of 37
Page 32
APPENDIX 2 Additional analysis (2) Unrestricted fund 1 - enter name of fund below Unrestricted fund 2 - enter name of fund below Unrestricted fund 3 - enter name of fund below Unrestricted fund 4 - enter name of fund below Total unrestricted funds Total unrestricted funds last period Receipts Donations - Legacies - Grants - Receipts from fundraising activities - Gross trading receipts - buildings - Rents from land & buildings - Gross receipts from other charitable activities - Sub total - - - - - - - Receipts from asset & investment sales Proceeds from sale of fixed assets - Proceeds from sale of investments - Sub total - - - - - - Total receipts - - - - - - - Payments Expenses for fundraising activities - Gross trading payments - Investment management costs - Payments relating directly to charitable activities - Grants and donations - Governance costs: - Audit / independent examination - Preparation of annual accounts - Legal costs - - - Sub total - - - - - - - Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - Sub total - - - - - - - Total payments - - - - - - - Net receipts / (payments) - - - - - - Transfers to / (from) funds - Surplus / (deficit) for year - - - - - - - Nature and purpose of funds North Lanarkshire Council Educational Endowments 5 Breakdown of unrestricted funds SC028079 2. 2021.22 NLC Educational Endowments FINAL RECEIPTS AND PAYMENTS OSCR.xlsxAdditional notes (2) December 2007Page 32 of 37
Page 33
APPENDIX 2 Additional analysis (3) Restricted fund 1 - enter name of fund below Restricted fund 2 - enter name of fund below Restricted fund 3 - enter name of fund below Restricted fund 4 - enter name of fund below Lanarkshire Educational Trust Marshall Trust Lanarkshire Other Educational Trusts Total restricted funds Total restricted funds last period Receipts Donations - - Legacies - - Grants - - Receipts from fundraising activities - - Gross trading receipts - - Income from investments other than land and buildings 6,152 11,964 17 18,133 12,661 Rents from land & buildings - - Gross receipts from other charitable activities - - Sub total 6,152 11,964 17 - 18,133 12,661 - Receipts from asset & investment sales Proceeds from sale of fixed assets - Proceeds from sale of investments - Sub total - - - - - - Total receipts 6,152 11,964 17 - 18,133 12,661 - Payments Expenses for fundraising activities - - Gross trading payments - - Investment management costs - - Payments relating directly to charitable activities 1,303 2,534 - 3,837 5,269 Grants and donations - - Governance costs: - - Audit / independent examination - - Preparation of annual accounts - - Legal costs - - Other 5,107 9,933 15,040 15,000 - - Sub total 6,410 12,467 - - 18,877 20,269 - Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - Sub total - - - - - - - Total payments 6,410 12,467 - - 18,877 20,269 - Net receipts / (payments) 258)( 503)( 17 - 744)( 7,608)( Transfers to / (from) funds - Surplus / (deficit) for year 258)( 503)( 17 - 744)( 7,608)( - Nature and purpose of funds The principal funds are the Lanarkshire Educational Trust and the Marshall (Education) Trust which were established under the Educational Endowments (Scotland) Acts 1928 to 1935 to provide opportunities for educational advancement. These funds are accessible to individuals, groups or educational establishments of both North and South Lanarkshire and are administered by the joint Educational Trust Committee in line with Staturory Instrument No. 629 The Educational Endowments (Strathclyde Region) Transfer Scheme Order 1996. North Lanarkshire Council Educational Endowments 6 Breakdown of restricted funds SC028079 2. 2021.22 NLC Educational Endowments FINAL RECEIPTS AND PAYMENTS OSCR.xlsxAdditional notes (3) December 2007Page 33 of 37
Page 34
Accounting Policies Basis of accounting The accounts have been prepared on a Receipts and Payments basis in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. Resources expended Charitable payments comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Governance costs include those associated with meeting the constitutional and statutory requirements of the charity. Page 34 of 37
Page 35
Independent auditor’s report to the trustees of the North Lanarkshire Council Educational Endowments and the Accounts Commission Reporting on the audit of the financial statements Opinion on financial statements I certify that I have audited the financial statements in the statement of accounts of North Lanarkshire Council Educational Endowments for the year ended 31 March 2022 under Part VII of the Local Government (Scotland) Act 1973 and section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005. The financial statements comprise the Statement of Receipts and Payments, Statement of Balances and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and a receipts and payments basis In my opinion the accompanying financial statements: • properly present the receipts and payments of the charity for the year ended 31 March 2022 and its statement of balances at that date; and • have been prepared in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005, and regulations 9(1),(2) and (3) of The Charities Accounts (Scotland) Regulations 2006. Basis for opinion I conducted my audit in accordance with applicable law and International Standards on Auditing (UK) (ISAs (UK)), as required by the Code of Audit Practice approved by the Accounts Commission for Scotland. My responsibilities under those standards are further described in the auditor’s responsibilities for the audit of the financial statements section of my report. I am independent of the charity in accordance with the ethical requirements that are relevant to my audit of the financial statements in the UK including the Financial Reporting Council’s Ethical Standard, and I have fulfilled my other ethical responsibilities in accordance with these requirements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. Responsibilities of the trustees for the financial statements The trustees are responsible for the preparation of financial statements that properly present the receipts and payments of the charity, and for such internal control as the trustees determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s responsibilities for the audit of the financial statements My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be Page 35 of 37
Page 36
expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. I design procedures in line with my responsibilities outlined above to detect material misstatements in respect of irregularities, including fraud. Procedures include: • obtaining an understanding of the applicable legal and regulatory framework and how the charity is complying with that framework; • identifying which laws and regulations are significant in the context of the charity; • assessing the susceptibility of the financial statements to material misstatement, including how fraud might occur; and • considering whether the audit team collectively has the appropriate competence and capabilities to identify or recognise non-compliance with laws and regulations. The extent to which my procedures are capable of detecting irregularities, including fraud, is affected by the inherent difficulty in detecting irregularities, the effectiveness of the charity’s controls, and the nature, timing and extent of the audit procedures performed. Irregularities that result from fraud are inherently more difficult to detect than irregularities that result from error as fraud may involve collusion, intentional omissions, misrepresentations, or the override of internal control. The capability of the audit to detect fraud and other irregularities depends on factors such as the skilfulness of the perpetrator, the frequency and extent of manipulation, the degree of collusion involved, the relative size of individual amounts manipulated, and the seniority of those individuals involved. A further description of the auditor’s responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website www.frc.org.uk/auditorsresponsibilities. This description forms part of my auditor’s report. Reporting on other requirements Other information The trustees are responsible for other information in the statement of accounts. The other information comprises the Trustees’ Annual Report. My responsibility is to read all the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or my knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If I identify such material inconsistencies or apparent material misstatements, I am required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work I have performed, I conclude that there is a material misstatement of this other information, I am required to report that fact. I have nothing to report in this regard. My opinion on the financial statements does not cover the other information and I do not express any form of assurance conclusion thereon except on the Trustees’ Annual Report to the extent explicitly stated in the following opinion prescribed by the Accounts Commission. Page 36 of 37
Page 37
Opinions prescribed by the Accounts Commission on the Trustees’ Annual Report In my opinion, based on the work undertaken in the course of the audit, the information given in the Trustees' Annual Report for the financial year for which the financial statements are prepared is consistent with the financial statements and that report has been prepared in accordance with The Charity Accounts (Scotland) Regulations 2006. Matters on which I am required to report by exception I am required by The Charity Accounts (Scotland) Regulations 2006 to report to you if, in my opinion: • proper accounting records have not been kept; or • the financial statements are not in agreement with the accounting records; or • I have not received all the information and explanations I require for my audit. I have nothing to report in respect of these matters. Use of my report This report is made solely to the parties to whom it is addressed in accordance with Part VII of the Local Government (Scotland) Act 1973 and for no other purpose. In accordance with paragraph 120 of the Code of Audit Practice, I do not undertake to have responsibilities to members or officers, in their individual capacities, or to third parties. Pauline Murray Audit Scotland 4th Floor 102 West Port Edinburgh EH3 9DN 27/10/2022 Pauline Murray (Audit Scotland) is eligible to act as an auditor in terms of Part VII of the Local Government (Scotland) Act 1973 Page 37 of 37