Agenda Document Pack - Lanarkshire Educational Trust - 21/10/2024
North Lanarkshire Council · 21 October 2024
Back to Lanarkshire Educational Trust — 21 October 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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10 October 2024 Members of the Lanarkshire Educational Trust Chief Executive’s Office Archie Aitken Chief Officer (Legal & Democratic) Civic Centre, Windmillhill Street, Motherwell ML1 1AB www.northlanarkshire.gov.uk Notice is given that a Meeting of the Lanarkshire Educational Trust is to be held in the Remote Meeting, on Monday, 21 October 2024 at 14:00 PM which you are requested to attend. The agenda of business is attached. Archie Aitken Chief Officer (Legal & Democratic) Members : Clerk Name: Clare Louise McDonald Clerk Telephone: 01698 302190 Clerk Email: mcdonaldcl@northlan.gov.uk A Ballinger, G Currie, E Logan, M McBride, C McClymont, G Wylie-Keatt. Page 1 of 36
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Agenda 1 Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 2 Minute of Lanarkshire Educational Trust - 3 April 2024 Submit minute of meeting of the Lanarkshire Educational Trust Committee held on 3 April 2024 for approval. 5 - 6 3 Lanarkshire Educational Trust - Recommendations Submit report by the Chief Officer (Strategic Communication and Engagement) providing the Trust with an update on applications to the Lanarkshire Educational Trust Scheme together with recommendations for approval. 7 - 20 4 Draft Annual Accounts 2023/24 Submit report by the Chief Officer (Finance) outlining the draft Annual Accounts for the Lanarkshire Educational Trust 2023/24. 21 - 36 5 Date and Time of Next Meeting Next Meeting is scheduled to be held via Microsoft Teams on Tuesday, 8 April 2025 at 10am. Page 3 of 36
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LANARKSHIRE EDUCATIONAL TRUST - 3 APRIL 2024 1 3 April 2024, at 10 am. A Meeting of the LANARKSHIRE EDUCATIONAL TRUST PRESENT Councillor McBride (NLC), and Councillors Logan, McClymont and Wylie-Keat (SLC). IN ATTENDANCE Business Finance Manager (Strategy); Grants Admin Officer (NLC); Service Manager (SLC) and Administrative Officer (NLC). APOLOGIES Councillors Ballinger, Currie (NLC) and Area Community Partnership Manager (NLC). CHAIR Councillor McBride (Convener) presided. APPOINTMENT OF CHAIR 1. The Administrative Officer advised that, following a meeting of North Lanarkshire Council held on 28 March 2024, there had been a change of LET membership, Councillor Campbell had been replaced by Councillor McBride and therefore the Trust required to appoint a Chair. Councillor Logan, seconded by Councillor McClymont, moved that Councillor McBride be appointed Chair, which was agreed. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 2. There were no declarations. NOTE OF PREVIOUS MEETING 3. There were submitted the Note of the previous meetings of the Lanarkshire Educational Trust held on 4 October and 18 December 2023 and 5 February 2024 for approval. In respect of paragraph 2 of the note of the meeting of 5 February 2024, the Business Finance Manager (Strategy) (NLC) advised that Legal and Democratic had agreed the process which would enable the Trust to progress the procurement pathway to recruit a financial advisory service. Decided: that the Note of the meetings, held on 4 October and 18 December 2023 and 5 February 2024 be approved. Item 2 Page 5 of 36
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LANARKSHIRE EDUCATIONAL TRUST - 3 APRIL 2024 2 LANARKSHIRE EDUCATIONAL TRUST - APPROVALS 15 DECEMBER 2023 4. There was submitted a report by the Chief Officer (Strategic Communication and Engagement) (1) providing an update on applications to the Lanarkshire Educational Trust Scheme, and (2) setting out in the Appendix to the report, details of applications which had been received requesting grant assistance under the Lanarkshire Educational Trust Scheme application rounds, which closed on 15 December 2023, together with recommendations for grant awards. Arising from discussion, clarification was provided to the Members confirming the rationale for five applications which had been deemed ineligible for assistance, as set out in Appendix 1 to the report and it was noted that feedback would be provided to the organisations to advise of any other grant funding they may be eligible for. Councillor McClymont requested that application 23/24 IN21/FM be re-assessed against the criteria and Trust Members be advised of the outcome and Councillor McClymont further proposed that the estimated figure available for grant awards in 2024/25 be included in future grant approval reports, which was agreed. Following discussion it was proposed that the wording of the criteria “category 22 descriptor” be amended to ensure that applicants had a clearer understanding of application criteria, which was agreed. Decided: (1) that application 23/24 IN21/FM be reassessed and the outcome provided to members of the Trust, be approved. (2) that all other applications for grant awards under the Trust Scheme, as detailed in the Appendix to the report, be approved, and (3) that the wording of criteria, “category 22 descriptor” be updated to ensure applicants had a clearer understanding of application criteria. DATE OF NEXT MEETING 5. The Administrative Officer (NLC) advised that the next meeting of the Trust would take place on Wednesday, 2 October 2024 at 2 pm and that the meeting would be held remotely. Decided: that the date and time of the next meeting be noted. Page 6 of 36
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North Lanarkshire Council Report Lanarkshire Educational Trust Committee Does this report require to be approved? ☒ Yes ☐ No Ref SP/LP/SL Date 21/10/24 Lanarkshire Educational Trust - Recommendations From Stephen Penman, Chief Officer (Strategic Communication and Engagement) E-mail Penmanste@northlan.gov.uk Telephone 07947997750 Executive Summary This report provides the Lanarkshire Educational Trust (LET) with an update on applications to the Lanarkshire Educational Trust Scheme together with recommendations for the distribution of the Trust income for the application rounds which closed on 15 August 2024. Recommendations It is recommended that the Lanarkshire Educational Trust: (1) Approve the LET award decisions set out in appendix 1 The Plan for North Lanarkshire Priority Support all children and young people to realise their full potential Ambition statement (10) Engage with children, young people, parents, carers, and families to help all children and young people reach their full potential Programme of Work Brighter Futures Item 3 Page 7 of 36
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1. Background 1.1 Trusts were created in 1930 in the form of educational bursaries and scholarships and reactivated under the collective heading of the Lanarkshire Educational Trust Scheme for residents who reside within the area formerly known as The County of Lanark in 1930 when the Trusts were established. Throughout 2023, the Trust reviewed the criteria for applications to ensure that they are fit for purpose relating to fairness and transparency in the current public sector context whilst maintaining a focus on the original intent and purpose of the trusts around educational excellence and attainment. 2. Report Lanarkshire Educational Trust – 15 August 2024 2.1 Appendix 1 sets out the applications received as of 15 August 2024 deadline. Committee is asked to consider the recommendations detailed in appendix 1 and note the refusal reasons where appropriate. 3. Measures of success 3.1 Direct funding to support participants to achieve potential. 4. Supporting documentation 4.1 Appendix 1- Applications received for consideration as at 15 August 2024 Stephen Penman Chief Officer (Strategic Communication and Engagement) Page 8 of 36
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Impact on the LET fund as set out in Appendix 1 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☒ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Page 9 of 36
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Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 10 of 36
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Appendix 1 Lanarkshire Educational Trust Scheme – Committee 21st October 2024 New Applications for Consideration received by 15 August 2024 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 EE13/SA North Lanarkshire 27 Religious Education/History for 20 pupils to travel to Rome, Italy - June 2025 £15,520 N/A £10,000 No Award - Reason D Ineligible purpose - does not meet criteria - 24/25 EE31/SA North Lanarkshire 27 Modern Languages - Spanish - Trip to Madrid - 40 pupils £31,440 £4500 November 2019 - funds returned £8,000 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 GR17/MT South Lanarkshire 26 Achievement in Sport - Badmington Club - staff salaries and hall hire £996 N/A £996 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN01/LM North Lanarkshire 22 BA/BA (Hons) International Tourism and Events Management - Glasgow Caledonian University £142.00 £231 March 2023 £142 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN02/MG North Lanarkshire 26 Represent Scotland in British and Irish Masters Cross Country International held in Dublin and Nuneaton £304.99 N/A £304.99 £304.99 24/25 IN03/EK North Lanarkshire 22 Exchange Year - Media and Communications - York University in Canada £2,400 N/A £750 £750.00 24/25 IN04/GS North Lanarkshire 30 BSc Nursing and Midwifery (Adult Nursing) - University of the West of Scotland - Lanarkshire Campus £750 N/A £750 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN05/LF North Lanarkshire 21, 22, 30 HNC Nautical Science (Deck) - City of Glasgow College £2,620 N/A £1500 No Award - Reason D Ineligible purpose - does not meet criteria Page 11 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN06/SL South Lanarkshire 21 BA Undergraduate in Music Performance - Berklee College of Music, Boston £72,200 N/A £750 £750.00 24/25 IN07/BO Glasgow 23 Accounting Documentation and Disclosure for Carbon Emission in the Sub-Saharan Region of Africa - Issues and Prospect - Glasgow Caledonian University £15,800 £750 March 2023 £750 £750.00 24/25 IN08/KM Glasgow 21 BA Hons in Musical Theatre - Mountview Academy of Theatre Arts £31,799 N/A £750 Continue - proof of fees paid required 24/25 IN09/TA Glasgow 22 Participation in the Engineers in Action Bridge Programme – an educational volunteering programme involving the construction of a pedestrian footbridge in Eswatini, Southern Africa. - Engineers in Action (EIA) £4,135 N/A £750 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN10/HB South Lanarkshire 26 Scottish Curling Competitions in Denmark and Prague - Stirling National Curling Academy £3,799 N/A £750 £750.00 24/25 IN11/JA North Lanarkshire 26 Gladiator High Performance Programme - Scottish National Team - Caledonian Gladiators Basetball Scotland £500 N/A £500 £500.00 Page 12 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN12/LA North Lanarkshire 23 MSc Professional Education and Leadership routes - University of Stirling £600 N/A £600 Applicant withdrew 17/09/24 as SAAS covering all fees 24/25 IN14/CB North Lanarkshire 23 Education Studies (Master's Degree) - Final Year - Research Placement - University of Strathclyde, Glasgow £750 N/A £750 Continue - Evidence/supporting information required 24/25 IN15/JK South Lanarkshire 23 Research Scholarship MSc Social Work - Glasgow Caledonian University £9,260 N/A £750 £750.00 24/25 IN16/RP North Lanarkshire 23 PHD Theology and Religious Studies (Research) - University of Glasgow £4786 N/A £750 Continue - proof of fees paid required 24/25 IN18/ZW South Lanarkshire 29 RCS Junior Conservatoire - Royal Conservatoire Scotland £3440 £440 October 2021 and £750 October 2023 £750 £750.00 - Final Award - reached maximum 24/25 IN19/JM North Lanarkshire 29 Masters in Playwriting Theatre - University of Edinburgh £15,500 £750 October 2023 £750 £750.00 24/25 IN20/CG North Lanarkshire 21 BA Hons in Professional and Commercial Dance (Year 2) - Shockout Art funed by the University of Bolton £1,488.30 N/A £750 £750.00 24/25 IN21/MF North Lanarkshire 23 MSc International Operations and Supply Chain Management - Glasgow Caledonian University £1,929.76 N/A £750 £750.00 24/25 IN22/EA Glasgow 26 S3 Swimming - Glasgow School of Sport £530 £488 October 2023 £530 £530.00 - Travel receipts to be sent Page 13 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN23/AT North Lanarkshire 30 Child and Youth Care Studies MSc - University of Strathclyde £8,470 N/A £735 £735.00 24/25 IN24/RM Glasgow 26 Glasgow School of Sport Hockey Programme Scottish Hockey Aspiring BRAVE Academy Emerging National Squad - Scottish Hockey Glasgow School of Sport £2,300.40 £635 October 2022 and £668 October 2023 £750 £750.00 Final Award - reached maximum 24/25 IN25/SW Glasgow 26 World Championships BAFA - British American Football Association £1,730 N/A £750 £750.00 24/25 IN26/TC North Lanarkshire 26 Ice Hockey player – International Level Scotland (Scottish Ice Hockey Association) SIHA Scotland(Scottish Ice Hockey Association)SIHA. Elite Pathway Program Player – United Kingdom UK Select Player – AAA Player Level. £3,900 N/A £750 £750.00 24/25 IN27/CM Glasgow 26 S4 Swimming - Glasgow School of Sport £3,036 £750 March 2023 £750 £750.00 Page 14 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN28/AK South Lanarkshire 23 Master of Business Administration with a Specialisation in Sustainable Energy Futures - Strathclyde University, Glasgow £2,250 N/A £750 Continue - Evidence/supporting information required 24/25 IN29/AD South Lanarkshire 30 HNC Conservation Management - SRUS (Scotland's Rural College) £135 N/A £135 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN30/JA South Lanarkshire 23 Master of Music, Classical Music Performance (Tuba) - University of the Arts Helsinki: Sibelius Academy £6599.56 £750 November 2016 £750 Continue - Evidence/supporting information required 24/25 IN32/EL North Lanarkshire 26 Gymnastics - Dynamic gymnastics - Scottish Gymnastics Competitions £5,072 N/A £750 £698.14 Page 15 of 36
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Appendix 1 Lanarkshire Educational Trust Scheme – Committee 21st October 2024 New Applications for Consideration received by 15 August 2024 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 EE13/SA North Lanarkshire 27 Religious Education/History for 20 pupils to travel to Rome, Italy - June 2025 £15,520 N/A £10,000 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 EE31/SA North Lanarkshire 27 Modern Languages - Spanish - Trip to Madrid - 40 pupils £31,440 £4500 November 2019 - funds returned £8,000 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 GR17/MT South Lanarkshire 26 Achievement in Sport - Badmington Club - staff salaries and hall hire £996 N/A £996 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN01/LM North Lanarkshire 22 BA/BA (Hons) International Tourism and Events Management - Glasgow Caledonian University £142.00 £231 March 2023 £142 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN02/MG North Lanarkshire 26 Represent Scotland in British and Irish Masters Cross Country International held in Dublin and Nuneaton £304.99 N/A £304.99 £304.99 24/25 IN03/EK North Lanarkshire 22 Exchange Year - Media and Communications - York University in Canada £2,400 N/A £750 £750.00 24/25 IN04/GS North Lanarkshire 30 BSc Nursing and Midwifery (Adult Nursing) - University of the West of Scotland - Lanarkshire Campus £750 N/A £750 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN05/LF North Lanarkshire 21, 22, 30 HNC Nautical Science (Deck) - City of Glasgow College £2,620 N/A £1500 No Award - Reason D Ineligible purpose - does not meet criteria Page 16 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN06/SL South Lanarkshire 21 BA Undergraduate in Music Performance - Berklee College of Music, Boston £72,200 N/A £750 £750.00 24/25 IN07/BO Glasgow 23 Accounting Documentation and Disclosure for Carbon Emission in the Sub-Saharan Region of Africa - Issues and Prospect - Glasgow Caledonian University £15,800 £750 March 2023 £750 £750.00 24/25 IN08/KM Glasgow 21 BA Hons in Musical Theatre - Mountview Academy of Theatre Arts £31,799 N/A £750 Continue - proof of fees paid required 24/25 IN09/TA Glasgow 22 Participation in the Engineers in Action Bridge Programme – an educational volunteering programme involving the construction of a pedestrian footbridge in Eswatini, Southern Africa. - Engineers in Action (EIA) £4,135 N/A £750 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN10/HB South Lanarkshire 26 Scottish Curling Competitions in Denmark and Prague - Stirling National Curling Academy £3,799 N/A £750 £750.00 24/25 IN11/JA North Lanarkshire 26 Gladiator High Performance Programme - Scottish National Team - Caledonian Gladiators Basetball Scotland £500 N/A £500 £500.00 Page 17 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN12/LA North Lanarkshire 23 MSc Professional Education and Leadership routes - University of Stirling £600 N/A £600 Applicant withdrew 17/09/24 as SAAS covering all fees 24/25 IN14/CB North Lanarkshire 23 Education Studies (Master's Degree) - Final Year - Research Placement - University of Strathclyde, Glasgow £750 N/A £750 Continue - Evidence/supporting information required 24/25 IN15/JK South Lanarkshire 23 Research Scholarship MSc Social Work - Glasgow Caledonian University £9,260 N/A £750 £750.00 24/25 IN16/RP North Lanarkshire 23 PHD Theology and Religious Studies (Research) - University of Glasgow £4786 N/A £750 Continue - proof of fees paid required 24/25 IN18/ZW South Lanarkshire 29 RCS Junior Conservatoire - Royal Conservatoire Scotland £3440 £440 October 2021 and £750 October 2023 £750 £750.00 - Final Award - reached maximum 24/25 IN19/JM North Lanarkshire 29 Masters in Playwriting Theatre - University of Edinburgh £15,500 £750 October 2023 £750 £750.00 24/25 IN20/CG North Lanarkshire 21 BA Hons in Professional and Commercial Dance (Year 2) - Shockout Art funed by the University of Bolton £1,488.30 N/A £750 £750.00 24/25 IN21/MF North Lanarkshire 23 MSc International Operations and Supply Chain Management - Glasgow Caledonian University £1,929.76 N/A £750 £750.00 24/25 IN22/EA Glasgow 26 S3 Swimming - Glasgow School of Sport £530 £488 October 2023 £530 £530.00 - Travel receipts to be sent Page 18 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN23/AT North Lanarkshire 30 Child and Youth Care Studies MSc - University of Strathclyde £8,470 N/A £735 £735.00 24/25 IN24/RM Glasgow 26 Glasgow School of Sport Hockey Programme Scottish Hockey Aspiring BRAVE Academy Emerging National Squad - Scottish Hockey Glasgow School of Sport £2,300.40 £635 October 2022 and £668 October 2023 £750 £750.00 Final Award - reached maximum 24/25 IN25/SW Glasgow 26 World Championships BAFA - British American Football Association £1,730 N/A £750 £750.00 24/25 IN26/TC North Lanarkshire 26 Ice Hockey player – International Level Scotland (Scottish Ice Hockey Association) SIHA Scotland(Scottish Ice Hockey Association)SIHA. Elite Pathway Program Player – United Kingdom UK Select Player – AAA Player Level. £3,900 N/A £750 £750.00 24/25 IN27/CM Glasgow 26 S4 Swimming - Glasgow School of Sport £3,036 £750 March 2023 £750 £750.00 Page 19 of 36
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Appendix 1 REF Area Category Purpose of Application Costs Previous Application Amount Requested Recommendation 24/25 IN28/AK South Lanarkshire 23 Master of Business Administration with a Specialisation in Sustainable Energy Futures - Strathclyde University, Glasgow £2,250 N/A £750 Continue - Evidence/supporting information required 24/25 IN29/AD South Lanarkshire 30 HNC Conservation Management - SRUS (Scotland's Rural College) £135 N/A £135 No Award - Reason D Ineligible purpose - does not meet criteria 24/25 IN30/JA South Lanarkshire 23 Master of Music, Classical Music Performance (Tuba) - University of the Arts Helsinki: Sibelius Academy £6599.56 £750 November 2016 £750 Continue - Evidence/supporting information required 24/25 IN32/EL North Lanarkshire 26 Gymnastics - Dynamic gymnastics - Scottish Gymnastics Competitions £5,072 N/A £750 £698.14 Page 20 of 36
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North Lanarkshire Council Report Lanarkshire Educational Trust Committee Does this report require to be approved? ☐ Yes ☒ No Ref: TO’H Date 21/10/24 Review of Draft Annual Accounts From Thomas O’Hagan, Business Finance Manager E-mail ohagant@northlan.gov.uk Telephone 07939 281107 Executive Summary This report allows members of the Lanarkshire Educational Trust Committee to review the draft Trust annual accounts for the period ended 31 March 2024 A copy of the audited Trust annual accounts has to be submitted to OSCR by 31 December 2024. Recommendations It is recommended that members of the Lanarkshire Educational Trust Committee: (1) Review the draft Trust annual accounts for the financial year ended 31 March 2024. (2) Note a copy of the audited 2023/24 Trust annual accounts will be submitted to a future committee. (3) Note a copy of the audited Trust annual accounts will be submitted to OSCR prior to 31 December 2024. The Plan for North Lanarkshire Priority All priorities Ambition statement (25) Ensure intelligent use of data and information to support fully evidence based decision making and future planning Programme of Work Statutory / corporate / service requirement Item 4 Page 21 of 36
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1. Background 1.1 Officers from the North Lanarkshire Council Finance Service have responsibility for preparing the Lanarkshire Educational Trust annual accounts and ensuring the accounts are properly scrutinised and signed off by the Trust’s appointed external auditors. For financial year 2023/24 the Trust’s external auditors are Audit Scotland. 2. Report Trust Annual Accounts 2.1 A copy of the draft Trust annual accounts is attached as Appendix 1. 2.2 The Trust generated a surplus of £40,614 during financial year 2023/24. 2.3 Summary financial information for 2023/24 and the previous 3 years is highlighted below:- Trust Activity 2020/21 £ 2021/22 £ 2022/23 £ 2023/24 £ Dividends 11,430 16,844 23,713 15,774 Bank Interest 1,231 1,289 19,773 58,506 Total Income 12,661 18,133 43,486 74,280 Grant Awards 5,269 3,837 14,229 18,646 Admin Fee 15,000 15,000 15,000 15,000 Miscellaneous 0 40 20 20 Total Expenditure 20,269 18,877 29,249 33,666 Surplus / (Deficit) (7,608) (744) 14,237 40,614 Trust Assets Cash 731,687 730,943 745,179 785,793 Investments 1,006,525 1,077,111 978,637 959,440 Total Assets 1,738,212 1,808,054 1,723,816 1,745,233 2.4 The draft Trust annual accounts are currently being reviewed by the appointed external auditors, Audit Scotland. 2.5 Scottish charities must submit audited annual accounts to OSCR within 9 months of their financial year end date. In this regard the Lanarkshire Educational Trust annual accounts must be submitted by 31 December 2024. The submission of annual accounts to OSCR is completed via an online portal and this task is undertaken by officers within the North Lanarkshire Finance Service. Page 22 of 36
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3. Measures of success 3.1. The Lanarkshire Educational Trust continues to adhere to relevant statutory financial and charity legislation. 4. Supporting documentation 4.1. Appendix 1: Lanarkshire Educational Trust Draft Annual Accounts 2023/24. Thomas O’Hagan Business Finance Manager Page 23 of 36
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ Page 24 of 36
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If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 25 of 36
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North Lanarkshire Council Educational Endowments SC028079 Annual Report and Accounts For the year ended 31 March 2024 Appendix 1 Page 26 of 36
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Reference and administration details Charity name North Lanarkshire Council Educational Endowments Other names charity is known by Education Trust Funds Registered charity number SC028079 Charity’s principal address North Lanarkshire Council PO Box 114 Civic Centre Motherwell Postcode ML1 1AB Names of the charity trustees on date of approval of Trustees’ Annual Report Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) 1 Elaine Kemp Chief Officer (Financial Solutions), North Lanarkshire Council (NLC) North Lanarkshire Council 2 Ann Ballinger Councillor NLC North Lanarkshire Council 3 Michael McBride Councillor NLC From 28 March 2024 North Lanarkshire Council 4 Gordon Currie Councillor NLC North Lanarkshire Council 5 Catherine McClymont Councillor SLC South Lanarkshire Council 6 Gavin Wylie Keatt Councillor SLC South Lanarkshire Council 7 Eileen Logan Councillor SLC South Lanarkshire Council Names of all other charity trustees during the period. Name Dates acted if not for whole year Angela Campbell 1 April 2023 to 28 March 2024 Page 27 of 36
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Structure, governance and management Type of governing document Statutory Instrument No. 629 The Educational Endowments (Strathclyde Region) Transfer Scheme Order 1996. Trustee recruitment and appointment The Chief Officer (Financial Solutions) of North Lanarkshire Council and the Educational Trust Committee, comprising 3 elected members from North Lanarkshire Council and 3 elected members from South Lanarkshire Council, act as Trustees for the charitable funds. Objectives and activities Charitable purposes The principal funds of the Lanarkshire Education Trust and the Marshall (Education) Trust were established to provide opportunities for educational advancement. The other educational trust funds consist mainly of prize funds and bursaries for individual schools within the North Lanarkshire area and are usually provided in the form of legacies of former school pupils or parents. Summary of the main activities in relation to these objects During the financial year 2023/24, the Trust paid grants of £19,036 in relation to educational advancement. This was offset by the repayment of £390 from one awarded grant which was partially returned. The net spend on Grants during 2023/24 being £18,646. A breakdown of this total against each fund is included within the Educational Trust Funds Accounts. Achievements and performance Summary of the main achievements of the charity during the financial period The principal funds of the Lanarkshire Education Trust and the Marshall (Education) Trust were established to provide opportunities for educational advancement. The trust administers a range of grant awards reflecting the origins of trust funds, which provides grants to individuals, schools and groups/clubs under a number of award categories. The Trust funded 27 awards in 2023/24 at a cost of £19,036. Page 28 of 36
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Financial review Brief statement of the charity’s policy on reserves The level of financial reserve held by North Lanarkshire Council is reviewed annually during the budget setting process. Details of surplus / deficit The trust had a surplus of £40,614 in 2023/24 which was an increase from the £14,237 surplus in 2022/23. This increase is principally down to an increase in interest rates. The charity has no fundraising activities, as such, their annual income is earned through investment income. Consequently, the trust’s annual income will reflect the current Interest rates and investment returns. The trust historically has funded its deficit from distributable reserves. The trust is likely to continue to incur managed deficits for a number of years, given the level of reserves. Other information Trustees Responsibilities The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and accounting practice. The law applicable to charities in Scotland requires the trustees to prepare financial statements for each financial year which properly present the receipts and payments of the charity and which have been properly prepared from and are in agreement with the accounting records of the charity and comply with the relevant disclosure requirements. The Trustees are required to: • select suitable accounting policies and apply them consistently; and • state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, Charities Accounts (Scotland) Regulations 2006 and the provisions of the charity’s constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The charity trustees have overall responsibility for ensuring that there are appropriate systems of controls, financial and otherwise. They are also responsible for providing reasonable assurance that: • the charity is operating efficiently and effectively; • the charitable assets are safeguarded against unauthorised use or disposition; • proper records are maintained and financial information used by the charity is reliable; • the charity complies with relevant laws and regulations. Administration On behalf of the Trustees, North Lanarkshire Council administer the fund but it does not represent assets available to the Council. The administration of the Educational Endowments trust fund is covered by North Lanarkshire Council’s financial regulations and policies. Investment Policy and Performance North Lanarkshire Council invests its trust funds in high earning investments (subject to the original investment limitation parameters of the original bequest) or with North Lanarkshire Council’s Loans Funds and earn interest accordingly. It is generally the case that the accumulation of income arising from these funds will be distributed on an annual basis. Risk Management Page 29 of 36
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The administration of the trust fund is covered by North Lanarkshire Council’s Risk Management Policies. Strategic Plans The administration of the trust fund is covered by North Lanarkshire Council’s Treasury Management Strategy in accordance with recognised Codes of Practice. Control Environment North Lanarkshire Council’s systems of internal control are designed to provide reasonable, but not absolute assurance against material misstatement or loss. In addition, North Lanarkshire Council’s Internal Audit Service which is an assurance function provides an independent and objective opinion on the adequacy and effectiveness of the Council’s control environment. Accounting Policies The Accounts have been prepared on a receipts and payments basis in accordance with the requirements of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.The accounts have been prepared on a going concern basis. Resources Expended Charitable payment comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Governance costs include those associated with meeting the constitutional and statutory requirements of the charity. Audit Fee The audit fee for the year has been absorbed by North Lanarkshire Council within their annual audit fee. Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Elaine Kemp Position (e.g. Chair) Chief Officer (Finance) North Lanarkshire Council Date Page 30 of 36
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APPENDIX 2 Enter SC No. below SC028079 Section A Statement of receipts and payments Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total funds current period Total funds last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ A1 Receipts Donations - Legacies - Grants - Receipts from fundraising activities - Gross trading receipts - Income from investments other than land and buildings 74,279 74,279 43,486 Rents from land & buildings - Gross receipts from other charitable activities - - A1 Sub total - 74,279 - - 74,279 43,486 A2 Receipts from asset & investment sales Proceeds from sale of fixed assets - Proceeds from sale of investments - A2 Sub total - - - - - - Total receipts - 74,279 - - 74,279 43,486 A3 Payments Expenses for fundraising activities - Gross trading payments - Investment management costs - Payments relating directly to charitable activities 18,646 18,646 14,229 Grants and donations - Governance costs: - Audit / independent examination - Preparation of annual accounts - Legal costs - Other 15,020 15,020 15,020 - A3 Sub total - 33,666 - - 33,666 29,249 A4 Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - A4 Sub total - - - - - - Total payments - 33,666 - - 33,666 29,249 Net receipts / (payments) - 40,614 - - 40,614 14,237 A5 Transfers to / (from) funds - Surplus / (deficit) for year - 40,614 - - 40,614 14,237 Receipts and payments accounts Enter charity name below North Lanarkshire Council Educational Endowments For the period from Period start date Period end date to 1 April 2023 Day Month Year Day Month Year 31 March 2024 Page 31 of 36
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APPENDIX 2 Section B Statement of balances Categories Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ 745,179 745,179 730,942 40,614 40,614 14,237 - - - 785,793 - - 785,793 745,179 - - - - - - Market valuation Last year to nearest £ to nearest £ 4,235 4,204 31,473 30,874 89,961 96,725 127,008 128,268 66,948 61,963 250,429 245,438 145,152 146,592 211,002 229,402 33,233 35,172 Total 959,440 978,637 Cost (if available) Current value (if available) Last year to nearest £ to nearest £ to nearest £ Total - - - Amount due Last year to nearest £ to nearest £ Total - - Amount due (estimate) Last year to nearest £ to nearest £ Total - - Signed by one or two trustees on behalf of all the trustees Date of approval Expendable Endowments Expendable Endowments Fund to which asset belongs Fund to which liability relates Signature Print Name Fund to which liability relates B1 Cash funds GAM Global Diversified B2 Investments Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Cash and bank balances at start of year Details Ord Shares -Royal Bank of Scotland Investors Capital Trust Limited Scottish American Investment Co. Ltd. Merchants Trust Limited Scottish American Investment Trust F&C Fund Management / ISIS St James Place Capital plc RIT Capital Partners plc B3 Other assets B5 Contingent liabilities B4 Liabilities Details Details Details Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments Expendable Endowments North Lanarkshire Council Educational Endowments SC028079 Details Surplus / (deficit) shown on receipts and payments account Fund to which asset belongs 2023-24 NLC Educational Endowments Annual Accounts OSCR format.xlsx / Statement of balances2 December 2007 Page 32 of 36
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APPENDIX 2 Section C Notes to the Accounts Individual / institution Number of grants made £ Individual 26 18,036 School Funds 1 1,000 Individual -1 -390 18,646 C3a Trustee remuneration £ C4a Trustee expenses Number of trustees £ Transaction amount (£) Balance outstanding at period end (£) Educational Advancement - Returned awards SC028079North Lanarkshire Council Educational Endowments C1 Nature and purpose of funds (may be stated on analysis of funds worksheets) See Analysis of Restricted Funds worksheet Type of activity or project supported C2 Grants Educational Advancement Educational Advancement Total If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) x If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) C3b Trustee remuneration - details x Authority under which paid C6 Other information The accounts have been prepared under the going concern concept on the basis that Trustees have considered it and are satisfied that the going concern concept is appropriate. C5 Transactions with trustees and connected persons Nature of relationship Nature of transaction C4b Trustee expenses - details 2023-24 NLC Educational Endowments Annual Accounts OSCR format.xlsx / Notes3 December 2007 Page 33 of 36
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APPENDIX 2 Additional analysis (1) 1 Donations Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ - - - - Total - - - - - - - - - - - - Unrestricted funds Restricted funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ - - - - Total - - - - - - - - Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ - - - - - - - - Total - - - - - - - - - - - - Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total current period Total last period to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ Awards to Individuals and Other Net Costs 18,036 18,036 21,729 Awards to Groups/Organisations - - - Awards to Educational Establishments 1,000 1,000 - Returned awards from Educational Establishments - Returned awards from Individuals - 390 - 390 - 7,500 - - - - - - Total - 18,646 - - 18,646 14,229 - - - - - - 4 Payments relating directly to charitable activities SC028079North Lanarkshire Council Educational Endowments Analysis of receipts and payments 3 Gross receipts from other charitable activities 2 Grants 2023-24 NLC Educational Endowments Annual Accounts OSCR format.xlsxAdditional notes (1) December 2007 Page 34 of 36
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APPENDIX 2 Additional analysis (2) Unrestricted fund 1 - enter name of fund below Unrestricted fund 2 - enter name of fund below Unrestricted fund 3 - enter name of fund below Unrestricted fund 4 - enter name of fund below Total unrestricted funds Total unrestricted funds last period Receipts Donations - Legacies - Grants - Receipts from fundraising activities - Gross trading receipts - buildings - Rents from land & buildings - Gross receipts from other charitable activities - Sub total - - - - - - - Receipts from asset & investment sales Proceeds from sale of fixed assets - Proceeds from sale of investments - Sub total - - - - - - Total receipts - - - - - - - Payments Expenses for fundraising activities - Gross trading payments - Investment management costs - Payments relating directly to charitable activities - Grants and donations - Governance costs: - Audit / independent examination - Preparation of annual accounts - Legal costs - - - Sub total - - - - - - - Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - Sub total - - - - - - - Total payments - - - - - - - Net receipts / (payments) - - - - - - Transfers to / (from) funds - Surplus / (deficit) for year - - - - - - - Nature and purpose of funds North Lanarkshire Council Educational Endowments 5 Breakdown of unrestricted funds SC028079 2023-24 NLC Educational Endowments Annual Accounts OSCR format.xlsxAdditional notes (2) December 2007 Page 35 of 36
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APPENDIX 2 Additional analysis (3) Restricted fund 1 - enter name of fund below Restricted fund 2 - enter name of fund below Restricted fund 3 - enter name of fund below Restricted fund 4 - enter name of fund below Lanarkshire Educational Trust Marshall Trust Lanarkshire Other Educational Trusts Total restricted funds Total restricted funds last period Receipts Donations - - Legacies - - Grants - - Receipts from fundraising activities - - Gross trading receipts - - Income from investments other than land and buildings 26,515 47,064 701 74,279 43,486 Rents from land & buildings - - Gross receipts from other charitable activities - - Sub total 26,515 47,064 701 - 74,279 43,486 - Receipts from asset & investment sales Proceeds from sale of fixed assets - Proceeds from sale of investments - Sub total - - - - - - Total receipts 26,515 47,064 701 - 74,279 43,486 - Payments Expenses for fundraising activities - - Gross trading payments - - Investment management costs - - Payments relating directly to charitable activities 5,795 12,851 - 18,646 14,229 Grants and donations - - Governance costs: - - Audit / independent examination - - Preparation of annual accounts - - Legal costs - - Other 4,693 10,327 15,020 15,020 - - Sub total 10,487 23,178 - - 33,666 29,249 - Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - Sub total - - - - - - - Total payments 10,487 23,178 - - 33,666 29,249 - Net receipts / (payments) 16,028 23,885 701 - 40,614 14,237 Transfers to / (from) funds - Surplus / (deficit) for year 16,028 23,885 701 - 40,614 14,237 - Nature and purpose of funds The principal funds are the Lanarkshire Educational Trust and the Marshall (Education) Trust which were established under the Educational Endowments (Scotland) Acts 1928 to 1935 to provide opportunities for educational advancement. These funds are accessible to individuals, groups or educational establishments of both North and South Lanarkshire and are administered by the joint Educational Trust Committee in line with Staturory Instrument No. 629 The Educational Endowments (Strathclyde Region) Transfer Scheme Order 1996. North Lanarkshire Council Educational Endowments 6 Breakdown of restricted funds SC028079 2023-24 NLC Educational Endowments Annual Accounts OSCR format.xlsxAdditional notes (3) December 2007 Page 36 of 36