ITEM 12 North Lanarkshire IJB Governance Document Update 2024
North Lanarkshire Council · 19 June 2024
Back to Health and Social Care Integration Joint Board — 19 June 2024 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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REPORT Item No: 12 SUBJECT: North Lanarkshire IJB Governance Document Update 2024 TO: Integration Joint Board Committee Lead Officer for Report: Ross McGuffie, Chief Officer NL HSCP Author(s) of Report Stacey Anderson Support Services, Project Manager Stacey Connor Governance Support Manager DATE: 19 June 2024 1. PURPOSE OF REPORT This paper is coming to the IJB for: For approval ☒ For endorsement ☐ To note ☐ 2. ROUTE TO THE BOARD This paper has been: Prepared By: Stacey Anderson and Stacey Connor, NL H&SCP Governance Team ☒ Reviewed By: ☐ Endorsed By: ☐ 1
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3. RECOMMENDATIONS It is recommended that the IJB: 3.1 Review the updated IJB Governance Report. 3.2 Acknowledge that the Code of Conduct and Declaration of Interest Forms have been issued to IJB members for completion for 2024- 2025. 3.3 Approve the recommendation to include a Directions summary as a standing item on the IJB and IJB PFA Agenda. 3.4 Note the review of the Records Management Plan of North Lanarkshire Integration Joint Board as part of the IJB Governance work plan for 2024-25. 4. VARIATIONS TO DIRECTIONS? Yes ☐ No ☐ N/A ☒ 5. BACKGROUND/SUMMARY OF KEY ISSUES 5.1 Background 5.1.1 The report provides an overview of the recently reviewed/updated governance documents in regards to reporting for the North Lanarkshire Integration Joint Board. 5.1.2 It is a requirement of the Integration Joint Board to ensure that they are compliant with The Public Bodies (Joint Working) (Prescribed Health Board Functions) (Scotland) Regulations 2014). 5.1.3 A continuous review of the IJB governance documents/policy will commence across the financial year with updates regularly being provided to the IJB. 5.1.4 The report focuses on the governance surrounding the Code of Conduct and Declaration of Interest, Directions and Record Management. 5.2 Code of Conduct and Declaration of Interest 5.2.1 As part of the risk measure for risk associated with fraud, a review of the IJB Code of Conduct took place in April 2023 with the main change to the code of conduct being around how declarations of interest are submitted to the IJB. 5.2.2 It was agreed at the IJB meeting on the 17th May 2023, that all members would 2
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be asked to submit an annual IJB declarations of interest form, with the form having a clearer focus on the nine categories that are listed within the Code of Conduct. 5.2.3 The Code of Conduct and Declaration of Interest documents were circulated to all IJB members at the start of April 2024, with a request to complete and submit to the NL H&SCP Governance Team. 5.2.4 The completed declarations of interest forms will be uploaded to the IJB website North Lanarkshire Health and Social Care Partnership (https://hscnl.org.uk/) and a register of interests including gifts and hospitality received by members will be held by the NL H&SCP Governance team on behalf of the IJB. 5.3 Directions 5.3.1 In January 2020, the Scottish Government issued Statutory Guidance on Directions from Integration Authorities to Health Boards and Local Authorities. 5.3.2 The North Lanarkshire Joint Board must issue a direction in respect of every function that has been delegated to it by NHS Lanarkshire and North Lanarkshire Council which must provide relevant budget information. 5.3.3 Directions are the means by which the IJB informs the Health Board and the Local Authority what is to be delivered using the integrated budget and for the IJB to improve the quality and sustainability of care, as outlined in its strategic commissioning plan. Directions are also the legal basis on which the Health Board and Local Authority deliver services that are under the control of the IJB. 5.3.4 To help ensure that the North Lanarkshire Integration Joint Board implements the Statutory Guidance on Directions, a North Lanarkshire Integration Joint Board Directions Policy was created in 2023 and approved at the IJB meeting on 17th May 2023. 5.3.5 The policy details what directions are, how and when directions should be issued and how directions should be implemented and monitored. The policy also includes a Directions template for the IJB to use which has been added to each paper when directions are issued. 5.3.6 For the financial year of 2023- 2024, the North Lanarkshire Integration Joint Board issued Directions on a total of 86 reports, with the main themes of the directions issued including requesting further updates or information, approving finance and reports and identification of risks. 5.3.6 To further support the implementation of Directions and to help monitor the progress of issued direction, it is recommended that a summary overview of the Directions issued by the IJB be added as a standing item to the IJB and IJB PFA agenda. 5.4 Records Management Plan 5.4.1 The Public Records (Scotland) Act 2011 (‘the Act’) came into force in January 2013. The Act obliges the IJB and other public authorities to prepare and implement a Records Management Plan (“the Plan”). The Plan set out proper arrangements for 3
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the management of records within the IJB. 5.4.2 The Records Management Plan of North Lanarkshire Integration Joint Board was developed in 2020 and demonstrates the commitment of the IJB to continuous improvement in the way in which it manages and uses its records. 5.4.3 The plan is due for renewal by July 2025, therefore a review of The Records Management Plan will be undertaken as part of the IJB Governance work plan for 2024-25. 6. CONCLUSIONS 6.1 The North Lanarkshire Integration Joint Board continues to strengthen its governance with the use of the Code of Conduct and Declaration of Interest Policy and Directions Policy. 6.2 The recommendation to include a summary report of Directions as part of the agenda of IJB and IJB PFA will further strengthen the oversight of IJB Directions and assist in the monitoring of Directions being implemented. 6.3 The review of the Records Management Plan as part of the IJB Governance work plan for 2024-25 will ensure that the IJB continues to comply with The Public Records (Scotland) Act 2011. 4
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7. IMPLICATIONS 7.1 NATIONAL OUTCOMES Link(s) to National Health and Wellbeing Outcomes People are able to look after and improve their own health and wellbeing and live in good health for longer ☐ People, including those with disabilities or long-term conditions, or who are frail, are able to live, as far as reasonable practicable, independently and at home or in a homely setting in their community ☒ People who use Health and Social Care Services have positive experiences of those services, and have dignity respected ☒ Health and Social Care Services are centered on helping to maintain or improve the quality of life of people who use those services ☐ Health and Social Care Services contribute to reducing health inequalities ☒ People who use Health and Social Care Services are safe from harm ☒ People who work in Health and Social Care Services feel engaged with the work they do and are supported to continuously improve the information, support, care and treatment they provide ☐ Resources are used effectively and efficiently in the provision of Health and Social Care Services ☒ 7.2 ASSOCIATED MEASURE(S) 7.3 FINANCIAL This paper has been reviewed by Finance: Yes ☐ No ☒ N/A ☐ 7.4 RISK ASSESSMENT/RISK MANAGEMENT Relevant Risk Register Details Current Risk Level Risk Owner Choose an item. 5
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7.5 ENGAGEMENT & PARTICPATION Please tick the engagement and participation objectives that link(s) with this piece of work and provide further details regarding the engagement and participation that was undertaken. Objectives Further Details ☒ Involve stakeholders in the development work aimed at achieving the national outcomes □ Provide stakeholders with information on how to get involved □ Ensure a diverse range of engagement and participation and opportunities are in place to suit different needs □ Measure how well we involve community stakeholders in the planning, design and delivery of our services □ Provide regular feedback on how stakeholder engagement and participation is shaping and influencing service development and delivery □ Provide support to enable stakeholder representatives to participate meaningfully and confidently at meetings □ Develop participation guidelines to ensure a common understanding and set of expectations for both stakeholders and partnership staff □ Support engagement planning and participation in localities, taking account of other engagement activity and local plans across the Community Planning Partnership 7.6 INEQUALITIES & FAIRER SCOTLAND DUTY EQIA Completed & Fairer Scotland Impact Assessment Form Completed and attached to report: Yes ☐ No ☐ N/A ☒ 6
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EQIA added to website: Yes / Date added ☐ No ☐ N/A ☒ 8. BACKGROUND PAPERS Code of Conduct Directions Policy Records Management Plan of North Lanarkshire Integration Joint Board. 9. APPENDICES Appendix 1 Declaration of Interest CHIEF ACCOUNTABLE OFFICER (or Depute) Members seeking further information about any aspect of this report, please contact Stacey Anderson Stacey.Anderson3@lanarkshire.scot.nhs.uk 7
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Direction from North Lanarkshire Integration Joint Board (IJB) 1 Reference Number 2 Report Title 3 Date direction issued by IJB 4 Date from which direction takes effect 5 Direction to: 6 Does this direction supersede, revise or revoke a previous direction – if yes, include reference number(s) 7 Functions covered by direction 8 Full text of direction 9 Budget allocated by Integration Joint Board to carry out direction 10 Performance Management / Governance arrangements 11 Date direction will be reviewed 8
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OFFICIAL Appendix 1 Received Date Entered Code of Conduct for Members of the North Lanarkshire Integrated Joint Board Register of Interests Note: If you have no interest in a category, please state “None”. The descriptions provided below are in summary form. For full details refer to the Code of Conduct. Board members must register their registrable interests within one month of becoming a board member and register any changes to those interests within one month of those changes having occurred. Name: Position on Board: Category One: Remuneration Remuneration from Employment Name (Registered name if different) of Employer and Post Held Nature of Business and regularity of remunerated work Additional Comments Details of Employment held Additional Employment held 9
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OFFICIAL Remuneration from Self-employment Name of Business Nature of Business and regularity of remunerated work Additional comments Details of Self- employment held Additional Self- employment held Remuneration as Holder of an Office Nature of Office held Organisation and any allowances received Additional comments e.g. Frequency Details of Office Held Additional details of Offices Held Additional details of Offices Held 10
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OFFICIAL Remuneration as a Director of an Undertaking Name of Undertaking Nature of Business and any allowance received Additional comments Details of first Directorship held Details of second Directorship held Details of third Directorship held Remuneration as a Partner in a Firm Name of Partnership Nature of Business and any allowance received Additional comments Details of first Partnership held Details of second Partnership held Details of third Partnership held 11
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OFFICIAL Remuneration from appointment or nomination by North Lanarkshire Integration Joint Board to another body Name of Body Nature of Business and any allowance received Additional comments Details of first appointment held Details of second appointment held Details of third appointment held Remuneration from a trade, profession vocation or any other work Nature of work For whom undertaken and Frequency Additional comments Details of remuneration from trade, profession or other work Additional instances of remuneration from trade, profession or other work 12
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OFFICIAL Category Two: Other Roles This applies to any unremunerated directorships where the body in question is a subsidiary or parent company of an undertaking in which the member holds a remunerated directorship. Name and registered number of subsidiary, parent or other organisation Nature of business and relationship to company or other undertaking where remunerated directorship under Category One Additional Comments Details of non- remunerated directorship Additional instances of non- remunerated directorship 13
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OFFICIAL Category Three: Contracts Applies to a registerable interest where the member (or a firm in which they are a partner, or an undertaking in which they are a director or in which they have shares of a value as described in paragraph 4.20 of the Code) have made a contract with North Lanarkshire Integration Joint Board: a) under which goods or services are to be provided, or works are to be executed; and b) which has not been fully discharged. Description of Contract (excluding value) Duration of Contract Additional comments Details of contracts entered into None Additional instances of contracts entered into Additional instances of contracts entered into Category Four: Election Expenses If a member has been elected to North Lanarkshire Integration Joint Board, then they will register a description of, and statement of, any assistance towards election expenses relating to election to North Lanarkshire Integration Joint Board. Source of Assistance towards Election Expenses Description of any Allowance received Additional comments Details of election expenses 14
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OFFICIAL Additional instances of election expenses 15
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OFFICIAL Category Five: Houses, Land and Buildings Requirement to declare land/housing ownership or any other right or interest in houses which may be significant to, or of relevance to, or bear upon, the work of North Lanarkshire Integration Joint Board Description of interest Description of approximate location Additional comments Details of interests in houses, land and buildings Additional instances of interests in houses, land and buildings Additional instances of interests in houses, land and buildings Category Six: Shares and Securities A description of the shares is required if (a) a member owns or has an interest in more than 1% of the issued share capital of the company or other body; or (b) where, at the relevant date, the market value of any shares and securities (in any one specific company or body) that they own or have an interest in is greater than £25,000. Description of undertaking Description of nature of holding (value need not be disclosed) Additional comments 16
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OFFICIAL Details of interests in shares and securities which may be significant to, or relevant to, or bear upon the work of the IJB 17
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OFFICIAL Additional instances of interests in shares and securities which may be significant to, or relevant to, or bear upon the work of the IJB Additional instances of interests in shares and securities which may be significant to, or relevant to, or bear upon the work of the IJB Category Seven: Gifts and Hospitality Members should understand the requirements of paragraphs 3.12 to 3.20 regarding gifts and hospitality. As members will not accept any gifts or hospitality, other than under the limited circumstances allowed, they understand there is no longer the need to register any. Date Description of Gift Received from 18
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OFFICIAL Category Eight: Non-Financial Interests Members may also have other interests and they understand it is equally important that relevant interests such as membership or holding office in other public bodies, companies, clubs, societies and organisations such as trades unions and voluntary organisations, are registered and described. In this context, they understand non- financial interests are those which members of the public with knowledge of the relevant facts might reasonably think could influence their actions, speeches, votes or decision-making in North Lanarkshire Integration Joint Board (this includes its Committees and memberships of other organisations to which they have been appointed or nominated by North Lanarkshire Integration Joint Board). Description of interest Additional comments Details of non- financial interests which may be significant to, or relevant to, or bear upon the work of the IJB Additional instances of non- financial interests which may be significant to, or relevant to, or bear upon the work of the IJB Additional instances of non- financial interests which may be significant to, or relevant to, or bear upon the work of the IJB 19
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OFFICIAL Category Nine: Close Family Members Members will register the interests of any close family member who has transactions with North Lanarkshire Integration Joint Board or is likely to have transactions or do business with it. Relationship Nature of transaction Additional comments Details of interest Additional instances of interest Additional instances of interest Date of Preparation: Number of Continuation Sheets: Signed: 20