Club 365 - Review and Summer Proposal Report (2023)
North Lanarkshire Council · 8 June 2023
Back to Policy and Strategy Committee — 8 June 2023 and its agenda
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North Lanarkshire Council Report Policy and Strategy Committee Does this report require to be approved? ☒ Yes ☐ No Ref: GMcL/MD Date 08/06/23 Club 365 – Review and Summer Proposal Report (2023) From Gerard McLaughlin, Chief Officer (Education - North) E-mail mclaughling@northlan.gov.uk Telephone 01236 812269 1. Background 1.1 Club 365 is a North Lanarkshire initiative intended to tackle holiday and weekend hunger, which can have a negative impact on children and young people’s ability to learn and their general health and wellbeing. It was established in recognition of the evidence suggesting children and families are particularly vulnerable during school Executive Summary North Lanarkshire Council has a range of established holiday provision and other successful programmes including Club 365 for primary aged children in receipt of free school meals. As Club 365 enters its 6th year of delivery it is recognised that key objectives of the programme’s operating model are now reflected in emerging national policy initiatives. This paper updates the committee on the attendance over the spring break and the summer model inclusive of the proposal to increase the ASN offer across the council. It is hoped that the Service will receive continued Scottish Government funding for this academic year. Recommendations It is recommended that the Policy and Strategy Committee: (1) Endorses the content of this report. (2) Approves the pilot to increase the ASN offer. (3) Acknowledges that a future report will be presented to Committee with an evaluation of the Summer 2023 programme with recommendations for a future model. The Plan for North Lanarkshire Priority All priorities Ambition statement (10) Engage with children, young people, parents, carers, and families to help all children and young people reach their full potential
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holidays. Eliminating food poverty is a key sustainable development goal by the Scottish Government, with a commitment by 2030. 1.2 In February 2018, members approved the development of a pilot project for the Coatbridge area to be delivered during the spring break 2018. A follow-up report was presented to the Education Committee in May 2018 which recommended the rollout of the programme council wide. 1.3 A further progress report was presented to the Education Committee in November 2018, highlighting costs and progress with the programme’s rollout. It was agreed within this report that a full review of the programme (including options appraisal) would take place following summer 2019 delivery. 1.4 In January 2020, a Review and Evaluation Report was presented to the Policy and Strategy Committee to agree the future operating model of Club 365. Option 3B was approved, and this operating model includes 18 hubs operating over holiday periods, with 8 hubs operating over term time weekends. The modelling of this was based on pre-lockdown statistics showing that 21% of children and young people in North Lanarkshire are affected by low income and material deprivation (Local Child Poverty Action Report 2019). This translates into 31,888 pupils in Scottish Index of Multiple Deprivation (SIMD) areas 1-4, and more than 19,000 pupils entitled to Free School Meals (FSM). 1.5 The impact of Covid-19, coupled with changing government priorities, required Education and Families to consider how best to continue delivery of elements of statutory education provision such as free school meals, local initiatives and policies such as Club 365. 1.6 Scottish Government funding packages for FSM entitled young people, circa £44M has been available to local authorities since 2021 to support vulnerable and low-income families throughout the pandemic and recession. 1.7 From March 2020 the authority has provided over 870K vouchers and direct payments at a value of over £12M to families of children and young people in receipt of Free School Meals in response to the Covid-19 pandemic. The infrastructure to make these payments remains in place and can be implemented as a contingency or alternative means of support. 1.8 Over the last 2 years the Scottish Government has offered £25M of funds for targeted summer provision with North Lanarkshire Council being apportioned £1.869M since 2021. The investment aimed to build on and enhance local provision, with the purpose of addressing the negative impacts associated with extended periods of isolation and lack of participation in normal activities through and beyond the pandemic. 1.9 Scottish Government monies were used to support the continued development of existing Club 365 provision and strengthen the Service’s offer for children and young people identified within targeted groups during summer 2022. As in previous years the Service will utilise any residual funding to underpin the family support element. 1.10 The Service has a current programme budget of £1.09m to deliver the committee approved operating model. As part of the 22/23 budget setting process the Service has been instructed to present options to committee by June 2023 regarding future programme delivery options which recognise Scottish Government Funding now available within this area.
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1.11 As part of 2022/2023 Programme of Government announcement the Scottish Government has committed to the design and testing of year-round childcare. The Service will continue to closely monitor the development of this policy which may provide linked funding opportunities. 2. Report Club 365 Original Concept 2.1 In February 2018, evidence was presented to the Education Committee indicating that tackling holiday and weekend hunger could have a positive effect on children’s life chances, on closing the poverty related attainment gap and on saving public resources (such as health spending) in the longer term. 2.2 Members approved the development of a pilot project for the Coatbridge area to be delivered during the spring break 2018. A follow-up report was presented to the Education Committee in May 2018 which recommended the roll-out of the programme to cover the whole of North Lanarkshire. 2.3 Following the initial pilot ‘2019’ and its evaluation, a test of change methodology was implemented to allow a planned approach to learning from experiences and for tests of change to take place during each delivery phase. The focus for Club 365 was on children with FSM entitlement in P1-P7 with hubs open from 11.30am until 1.30pm during school holidays, including school holiday weekends. 2.4 In order to establish the strategic direction, a cluster-based model was implemented in the first iteration consisting of 23 sites. This was based on interventions at three levels, Universal, Additional, and Intensive. There was no additional ASN specific offer at this stage, children and young people from all sectors of learning were encouraged to access the universal Club 365 offer. Universal – (What everyone who is eligible is offered.) In this instance this relates to those with entitlement to FSMs. This was reflected in the current hub model which provided food and activities to tackle holiday hunger and social isolation. Intensive - (What the offering is to the most disadvantaged.) A number of families experience chronic disadvantage, as well as barriers in relation to health and mental wellbeing. Such forms of social exclusion might preclude uptake for such families from participating in hubs and may even impact on their receipt of universal services. 2.5 Evaluation and analysis of the 1st iteration was presented to Committee in January 2020 accompanied by a recommended future operating model following a detailed options appraisal. The options and appraisal outcome are noted in Table 1. The approved ‘Club 365 Holiday Club’ consists of 18 mainstream sites and 8 term time weekend hubs operating 11.30am to 1.30pm throughout the year. Current Club 365 Offer 2.6 The approved January 2020 delivery model remains in operation although this has been enhanced from Summer 2021 at key delivery periods with specific, grant funded, Additional and Intensive offers. 2.7 Universal – Locations and venues for the 18 holiday and 8 term time weekends are detailed in Appendix 1 with the attendance overview Appendix 2 Table 1 - 4. The 18
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holiday hubs will operate as per the committee approved model from the 29th of June to the 13th of August during summer 2023. 2.8 Additional – Specialist ASN hub provision has been offered during summer 2021, spring break 2022 and summer 2022 through the availability of grant funding. Over spring break 2023, 3 ASN hubs operated from Monday 3rd to Thursday 6th and Tuesday 11th to Friday 14th April 2023 across the locations listed below in table 2. Table 2 – ASN hub locations and sessions Hub/Site Session 1 AM Session 2 North ‐ Redburn School 9.30am – 11.30am 1pm ‐ 3pm Central – Mavisbank School 9.30am – 11.30am 1pm ‐ 3pm South ‐ Firpark Secondary 9.30am – 11.30am 1pm ‐ 3pm 2.9 The Service intends to offer 3 additional ASN hubs over the summer 2023. Focus will be on safely increasing capacity of these hubs and widening the offer to pupils with support needs within mainstream and support unit settings. This will increase capacity to 6 ASN Hubs (venues to be confirmed) and will increase this offer to pupils with support needs within Language Communication and Support Centres. 2.10 Intensive – A number of families experience chronic disadvantage, including barriers in relation to accessing social activities which nurture positive family relationships and enhance mental health and wellbeing. In such cases a more intensive partnership engagement may be required including supports for families where children and young people are Looked After or Care Experienced. The table below, outlines the types of activities that have been offered at key holiday periods from summer 2021 onwards and the attendance is referred to within Appendix 2 table 5. Table 3 – ASN hub locations and sessions Activity Duration NL Easter Activity/Sport Camp One week Family Swim and Skate (4) Day pass or two separate visits Unlimited Family Swim (4) Two weeks Family Cinema Treat One trip Strathclyde Park Outdoor Adventure One week Virtual School Individual Supports Various Future Options 2.11 As Club 365 enters its 6th year, the Service will continue to develop the ASN offer increasing hub capacity. The Service will review the model and bring a future paper for Club 365 which focuses on delivering value, reaching the target audience and remaining inclusive to all young people. 2.12 Additional ASN and targeted intensive offers delivered through grant funding have been well received, with increasing uptake and application. Future options will be considered in recognising the possible requirement for a more permanent arrangement across the ASN sector. Next Steps
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2.13 The Service will work to increase hub capacity within the ASN offer. 2.14 The Service is proposing to release 80% of the total Club 365 funding (5.2) with 20% being locked to support a permanent staff and functions. 2.15 As part of future evaluation and review, a detailed financial cost analysis will be undertaken with corporate colleagues which incorporates ASN activity. 3. Measures of success 3.1 Attendance and participation of children and young people in this targeted provision. 3.2 Successful partnership working to support children and young people. 3.3. Future evaluation of the programme. 4. Supporting documentation 4.1 Appendix 1 – Hub Locations and Delivery Partners 4.2 Appendix 2 – Hub Attendance and Analysis 4.3 Appendix 3 – Committee Paper History 4.4 Club 365 Review and Evaluation Report – Policy & Strategy 23/01/2020 https://mars.northlanarkshire.gov.uk/egenda/images/att93103.pdf 4.5 Club 365 Summer 2022 Update – Education, Children & Families 12/09/2022 att98685.pdf (northlanarkshire.gov.uk) Gerard McLaughlin Chief Officer (Education - North) 5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? 5.1.1 The implementation of the findings of the options appraisal presented to Committee January 2020 will support children and families most affected by poverty and help to mitigate the impact of the welfare reform changes within North Lanarkshire. This will meet the requirements of the Fairer Scotland Duty by reducing inequalities caused by socioeconomic disadvantage.
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If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☒ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? 5.2.1 Inclusive of in-year funding for Universal Free Meal Holiday Vouchers (£1.555m) and 2022 Summer Holiday Provision (£0.765m), the Club 365 programme, and its associated linked activities, there was a combined total revenue budget of £3.410m for these activities during 2022/23. 5.2.2 At this stage it is anticipated aggregate expenditure across the programmes will be £3.052m. As in previous years the Service will utilise the residual funding to underpin the family support element of the Club 365 programme. 5.2.3 A full costing exercise of will be completed for all proposed options. Procurement 5.2.4 Planned procurement framework activity for Club 365 includes: The Club 365 Services Framework and The Vocational and Skill Based Intervention Framework. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐
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If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☒ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☒ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? 5.8.1 Strategic Communications and Engagement are represented on the Club 365 strategic planning group and support promotional activity related the Club 365 programme. 5.8.2 Communication and promotional activity prior to all delivery periods included: Direct SMS messaging to parents and carers of target pupils. (10K+ contacts sent. Social media advertising. Email contact with to Councils distribution list. Local press. ASN Parent Council meetings 5.8.3 To support summer 2023 delivery, in addition to existing communication activity, significant focus will be placed upon engagement with key stakeholders. Key influencers within Education, Community Learning and Development and Social Work will be asked to support communication activities. 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed?
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5.9.1 A programme risk register is maintained and monitored by the project team. The council’s Safety and Wellbeing Team are represented at strategic planning meetings and support risk assessments at Club 365 sites. 5.9.2 Grant funding has allowed the service to grow the enhanced additional offer (ASN) from Summer 2022, with attendance and application requests demonstrating demand for this provision. The service will need to explore funding options to continue this delivery if grant monies are not available. 5.9.3 Delivery of the enhanced additional offer and capacity at hubs is driven by staff with experience and training within ASN. Whilst hubs within this offer have been supported by a range of internal and external teams, the service will continue to explore options to ensure staffing capacity exists to maintain and grow any future delivery in this area. High level Risk Matrix Identified Risk Inher ent Risk Planned Actions Resid ual Risk Timescale for implementation Early engagement with internal and external partners with extensive delivery experience. Procurement, engage with contracted partners for the programme. CMT approval and support, stakeholder voice in design. Committee Approval Communications strategy should enable key messages around statutory consultations. Service not meeting the members expectations. Review on a timeously manner to identify risks. Financial viability Strategic model for programme delivery built on continuation of SG funding. Communication Stakeholders awareness of opportunities HR Staff Fewer staff availability and in substantive posts. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services.
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Appendix 1 – Club 365 Current 18 Holiday / 8 Weekend Hub Locations & Delivery Partners Primary Hubs Locality Delivery Partner Weekend Site Berryhill Primary School Wishaw Active & Creative Communities YES St John Paul II Primary School Viewpark Active & Creative Communities Chryston HS Chryston Active & Creative Communities St Bernadette's Primary School Motherwell Active & Creative Communities Kilsyth Primary School (Kilsyth) Kilsyth Active & Creative Communities YES St Augustine's Primary School Coatbridge Active & Creative Communities Orchard Primary School Wishaw Active & Creative Communities Abronhill Primary School Cumbernauld ACC ‐ Active Schools Brannock High School Motherwell ACC ‐ Active Schools Old Monkland Primary School Coatbridge ACC ‐ Active Schools YES Carbrain Primary School Cumbernauld ACC ‐ Active Schools YES Sacred Heart Primary School Bellshill ACC ‐ Active Schools YES St Marys Primary School Airdrie ACC ‐ Active Schools St Dominic's Primary School Airdrie ACC ‐ Active Schools YES Braidhurst High School Motherwell Third Sector YES Motherwell Football Club Motherwell Third Sector Getting Better Together / Shotts Leisure Centre Shotts Third Sector YES MADE 4 U IN ML2 Wishaw Third Sector
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Appendix 2 – Club 365 Attendance History A2 - Table 1 – Holiday Period Attendance Daily Average Holiday Period Days Of Provision No. Hubs Total Attednance Daily Average Per Hub Summer (2021) 47 18 20,646 24 Summer (2022) 46 18 14,050 17 Spring Break (2023) 16 18 4,196 15 Spring Break (2022) 17 18 4,374 14 Spring Break (2019) 16 23 4,905 13 Summer (2019) 44 24 13,838 13 September Weekend (2018) 4 10 514 13 Summer (2018) 49 9 5,234 12 October Week (2018) 9 13 1,365 12 February Break (2019) 4 19 878 12 October Week (2022) 9 18 1,855 11 October Week (2019) 9 24 2,454 11 February Break (2023) 4 18 756 11 October Week (2021) 9 18 1,577 10 February Break (2022 4 18 622 9 Febuary Break (2020) 4 24 817 9 May Break (2019) 4 23 761 8 Queens Jubilee (2022) 4 18 579 8 Winter Holiday (2019) 13 19 1,847 7 September Weekend (2021) 4 18 509 7 September Weekend (2019) 4 24 619 6 Easter Weekend (2019) 4 23 542 6 September Weekend (2022) 4 18 423 6 Winter Holiday (2021) 10 18 779 4 Winter Holiday (2022) 11 18 850 4 Winter Holiday (2018) 16 15 945 4 Spring Break (2018) 19 4 143 2 384 86078
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A2 – Graph 1 – Holiday Period Attendance Daily Average ‐ 5 10 15 20 25 30 Holiday Period ‐ Daily Average Per Hub
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A2 - Table 2 – Current Site Ranked Average Attendance (Summer 2022 to Spring Break 2023 A2 - Table 3 – Weekend Attendance Overview (April 2019 to December 2022) Primary Hubs Totals Daily Average Totals Daily Average Totals Daily Average Total Daily Average Totals Daily Average Total Daily Average Total Holidays (90 Days) Total Daily Aveage Getting Better Together 625 39 99 25 76 7 226 25 101 25 2326 51 3453 38 Carbrain Primary School 281 18 70 18 149 14 182 20 54 14 1089 24 1825 20 Made4U in ML2 200 13 35 9 84 8 150 17 50 13 960 21 1479 16 Brannock High School 213 13 34 9 62 6 99 11 26 7 1032 22 1466 16 Braidhurst High School 557 35 125 31 10 1 179 20 15 4 549 12 1435 16 Berryhill Primary School 193 12 65 16 118 11 116 13 40 10 797 17 1329 15 Chryston High School 191 12 9 2 42 4 77 9 5 1 963 21 1287 14 Sacred Heart Primary School 216 14 43 11 93 8 89 10 18 5 755 16 1214 13 Fir Park Stadium 316 20 73 18 38 3 46 5 21 5 675 15 1169 13 Abronhill Primary School 243 15 34 9 76 7 75 8 25 6 686 15 1139 13 St John Paul II Primary School 210 13 20 5 27 2 109 12 9 2 568 12 943 10 St Dominic's Primary School 117 7 10 3 0 0 47 5 14 4 690 15 878 10 St Marys Primary School 133 8 22 6 1 0 79 9 12 3 604 13 851 9 St Augustine's Primary School 130 8 40 10 45 4 105 12 13 3 492 11 825 9 St Bernadette's Primary School 156 10 40 10 8 1 111 12 16 4 463 10 794 9 Old Monkland Primary School 157 10 12 3 5 0 78 9 2 1 468 10 722 8 Kilsyth Primary School 117 7 5 1 4 0 43 5 0 0 541 12 710 8 Orchard Primary School 141 9 20 5 12 1 44 5 2 1 392 9 611 7 Total 4196 756 850 1855 423 14050 22130 Totals Spring Break 23 (16 Days Summer (46 Days) September (4 days)October (9 days)Winter (11 days) Feburary 23 (4 days) Year Holiday Period Total Attednance No. Hubs Days of Provision Daily Average Per Hub 2019 Weekends - (April to December) 2,213 8 45 6 2020 Weekends (January to March) 1,075 8 22 6 2021 Weekends - (August to December) 1,437 8 28 6 2022 Weekends (January To December ) 2,475 8 68 5
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A2 – Table 4 – Weekend Ranked Daily Average Jan 22 – Dec 22 A2 – Table 5 – Intensive Offer A2 – Table 6 - ASN Specific Offer Attendance History Activity Summer 22 Spring Break 23 NL Family Activity/Sports Camps 684 93 Family Cinema Treat 1454 701 Glasgow Science Centre 1191 201 Amazonia @Strathclyde Park 1204 142 World of Wings, Cumbernauld 1132 76 1-2-1 Supports 50 21 Strathclyde Park Outdoor Centre 16 0 Hub Locations Average Daily Attendance Days With 0 Attendance Carbrain Primary School 12 0 Berryhill Primary School 10 0 Sacred Heart Primary School 7 2 Shotts Leisure Centre 2 25 Old Monkland Primary School Com 2 27 Braidhurst High School 2 15 St Dominic's Primary School 2 35 Kilsyth Primary School 1 48
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Club 365 Mainstream Hub Attendance Overview Spring Break 2023 Holiday Period Days Of Provision No. Hubs Total Attendance Daily Average Per Hub Summer (2021) 30 6 2059 11 Spring (2022) 5 4 240 12 Summer (2022) 20 4 1436 18 Spring (2023) 8 3 401 17 Totals 4136
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Club 365 ASN Hub Attendance Overview Spring Break 2024
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Appendix 3 – Committee Report Summary Date Committee Title Summary 20/02/2018 Education Programme for Confronting Weekend & Holiday Hunger in NL. Pilot programme approved for Easter 2018. 27/04/2018 Education Club 365 Update. Easter pilot outcome/ Impact introduction of phased expansion primarily Summer 2018. 22/08/2018 Education Club 365 Update. Phased expansion approved building to 23 sites and 8 weekend sites by April 201. 23/01/2020 Policy & Strategy Club 365- Review & Evaluation. Review – new model approved - 18 sites holidays and 8 weekend 15/09/2020 Education & Families Club 365 in the Recovery Phase. Voucher model in response to pandemic restrictions approved. 14/09/2021 Education & Families Club 365 Summer Activity Programme. Summer activity programme evaluation, approval to resume committee approved operating model following pandemic restrictions. 15/09/2022 Education, Children & Families Club 365 Summer (2022) Update. Summer programme evaluation.