Agenda Contents
North Lanarkshire Council · 22 November 2023
Back to Finance and Resources Committee — 22 November 2023 and its agenda
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13 November 2023 Members of the Finance and Resources Committee Chief Executive’s Office Archie Aitken Chief Officer (Legal & Democratic) Civic Centre, Windmillhill Street, Motherwell ML1 1AB www.northlanarkshire.gov.uk Notice is given that a Meeting of the Finance and Resources Committee is to be held in the Council Chamber, Civic Centre, Windmillhill Street, Motherwell, ML1 1AB on Wednesday, 22 November 2023 at 10:00 AM which you are requested to attend. The agenda of business is attached. Archie Aitken Chief Officer (Legal & Democratic) Members : Clerk Name: Andrew Rose Clerk Telephone: 07951 409714 Clerk Email: rosean@northlan.gov.uk T Fisher, A Duffy-Lawson, C Barclay, A Beveridge, M Boyd, G Brennan, A Bustard, A Campbell, T Carragher, C Costello, S Coyle, D Crichton, G Currie, K Duffy, H Dunbar, F Fotheringham, J Hume, L Jarvie, D Johnston, T Johnston, J Jones, P Kelly, G Lennon, J Logue, H Loughran, F MacGregor, A Masterton, P McDade, R McKendrick, J McLaren, M McPake, L Mitchell, L Nolan, P Patton, L Roarty, D Robb, G Robinson, R Sullivan, A Thomas, S Watson.
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Agenda 1 Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 2 Minutes 2 (a) Minute of Meeting of the Joint Consultative Committee (JCC) Held on 3 October 2023 Submit minute of meeting of the Joint Consultative Committee (JCC) for Local Government Employees held 3 October 2023 on for approval. 7 - 10 2 (b) Minute of Meeting of the Employee Appeals Sub- Committee Held on 10 October 2023 Submit minute of meeting of the Employee Appeals Sub- Committee held on 10 October 2023 for approval. 11 - 12 Operational 3 Introduction of Sexual Harassment Policy, Menopause and Hormonal Change Policy and update to Acceptable Use of ICT Submit report by the Chief Officer (People Resources) (1) providing information on the proposal to introduce two new policies to enable employees to continue to receive the support they need to allow them to work in a safe and healthy environment whilst aiming to promote North Lanarkshire Council as an employer of choice, and (2) providing an update to the existing Acceptable Use of ICT Policy which is reviewed every two years to ensure it remains fit for purpose. 13 - 66 4 Annual Freedom of Information Report Financial Year 2022/23 Submit report by the Chief Officer (Legal and Democratic) providing details of Freedom of Information and Environmental Information requests received by the Council during 2022/23 and providing further comparative and ancillary information. 67 - 76 5 Local Public Holidays for Factories and Businesses 2023 Submit report by the Chief Officer (Legal and Democratic) seeking approval for local public holidays in calendar year 2024 for factories and businesses in North Lanarkshire. 77 - 80
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Financial 6 2023 Review of Financial Regulations and Scheme of Financial Delegation Submit report by the Chief Officer (Finance) providing the outcome of the annual review of the Financial Regulations and Scheme of Financial Delegation. 81 - 118 7 North Lanarkshire Properties (NLP) Refinancing Update Submit report by the Chief Officer (Finance) providing details of the final loan terms and the conclusion of the refinancing arrangement for NL Properties LLP. 119 - 124 8 Revenue Monitoring Report Council Summary 1 April - 15 September 2023 Submit report by the Chief Officer (Finance) (1) providing an update on the overall position for the General Fund Account, Housing Revenue Account and Adult Health and Social Care, for the financial year to 31 March 2024; (2) consolidating the budget monitoring position of all Services, and (3) highlighting and explaining major variances as per the Council’s approved Financial Regulations. 125 - 134 9 Capital Programme 2023/24 Monitoring Report Submit report by the Chief Officer (Finance) (1) providing an update on the 2023/24 resources and expenditure for the Council's Strategic Capital Investment Programme, and (2) detailing the 2023/24 projected outturn position and the resultant variances. 135 - 146 10 Revenue Budget Monitoring Report; Chief Executive’s Service 01.04.23 – 15.09.23 (Period 6) Submit report by the Chief Officer (Finance) (1) providing a summary of the Chief Executive’s Service financial performance for the period 1 April to 15 September 2023 (Period 6), and (2) illustrating the provisional outturn as at 31 March 2024, with major outturn variances highlighted and explained per the Council’s approved Financial Regulations. 147 - 158 11 Chief Executive Service – Capital Monitoring Report 1 April to 15 September 2023 (Period 6) Submit report by the Chief Officer (Finance) highlighting the financial performance and projected outturn of the 2023/24 Chief Executive capital programme for the period ended 15 September 2023 (Period 6). 159 - 166
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12 Treasury Management Monitoring Report for Quarter Ended 30 September 2023 Submit report by the Chief Officer (Finance) (1) fulfilling the key requirements of the Council’s reporting procedures for Treasury Management in accordance with the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities, and (2) informing on the quarterly Treasury Management activity for the period 1 July to 30 September 2023 and compliance with the mandatory treasury and prudential indicators. 167 - 182 13 Revenues and Benefits Update Submit report by the Chief Officer (Finance) providing an update on the performance within the Revenues and Benefits functions of Finance as at 30 September 2023. 183 - 190 Performance 14 North Lanarkshire Properties LLP – Performance Indicators 12 January 2023 to 3 August 2023 and Financial Performance as at 21 July Submit report by the Chief Officer (Assets and Procurement) (1) providing details of North Lanarkshire Properties LLP’s performance from 12 January to 3 August 2023; (2) providing an update on significant events and service delivery highlights during the reporting period, and (3) detailing the financial performance for the period from 1 April to 21 July 2023. 191 - 208 Contracts 15 Contracts Awarded Below Committee Approval Threshold Submit report by the Chief Officer (Assets and Procurement) presenting a summary of contracts awarded since the last meeting of the Committee which do not reach the financial threshold requiring Committee approval. 209 - 220 EXCLUSION OF PUBLIC The Sub-Committee is asked to consider passing the following resolution: "That under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 9 of Part 1 of Schedule 7A of the Act". Property
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16 Proposed Purchase of Affordable Houses at Gartferry Road, Chryston Submit report by the Chief Officer (Assets and Procurement) informing the Committee of an increase in the price for the proposed acquisition of 22 new houses at Gartferry Road, Chryston to support the Council’s new housing supply programme.