Substation Lease for NLC Bellshill Transport Depot, Old Edinburgh Road, Bellshill
North Lanarkshire Council · 13 September 2023
Back to Finance and Resources Committee — 13 September 2023 and its agenda
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North Lanarkshire Council Report Finance & Resources Committee Does this report require to be approved? ☒ Yes ☐ No Ref IM/JMcK Date 13/09/23 Substation Lease for NLC Bellshill Transport Depot, Old Edinburgh Road, Bellshill From James McKinstry, Chief Officer (Assets and Procurement) E-mail MartinI@northlan.gov.uk Telephone Ian Martin 07966 397637 Executive Summary The purpose of this report is to seek Committee approval to grant a lease to SP Distribution PLC for a new substation, associated equipment, and servitudes for rights of access on land within the NLC Bellshill Transport Depot, Old Edinburgh Road, Bellshill. Recommendations It is recommended that the Finance and Resources Committee: (1) Agree to grant a new lease to SP Distribution PLC or their nominees for a substation and associated servitude for cables, pedestrian and vehicular rights of access on land at Old Edinburgh Road, Bellshill on the terms detailed within this report; and (2) All other terms and conditions to be adjusted by the Chief Officer (Assets and Procurement) The Plan for North Lanarkshire Priority Improve economic opportunities and outcomes Ambition statement (3) Maximise the use of our marketable land and assets through improved development in business and industrial infrastructure
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1. Background 1.1 Planning permission was granted in November 2021 for the construction of a two-storey building comprising main vehicular workshop for vehicular servicing, offices, and welfare facilities for staff. 1.2 In accordance with the Council’s objectives and vision to ensure best value for service delivery, depot rationalisation was identified. Two main areas of service delivery will be accommodated within the new building, which is to be in the existing Transport Services Depot, Old Edinburgh Road, Bellshill. 1.3 The current Fleet Depot building has been deemed unsafe and following a costing exercise it was uneconomical to repair/refurbish the existing properties. 1.4 The design and construction of a new vehicle workshop consisting of a maintenance repair area, MOT facilities, VOSA lane, stores, office, welfare, and toilet facilities will provide a new transport hub which is in keeping with the Council’s objectives and vision. 1.5 An electrical substation is required to provide a sustainable electrical supply to the new building. 2. Report 2.1 The substation is to be sited within an area of ground within the boundary of the transport depot as shown shaded pink on the attached plan at appendix 1. 2.1.1 Proposed area to be leased extends to 25 square metres (269 sq. ft.) or thereby. 2.1.2 A servitude right of access for cables, pedestrian and vehicular access to the substation as shown hatched on the attached plan at appendix 1. 2.2 Lease Proposal A provisional agreement has been reached with SP Distribution PLC on the following terms and conditions: 2.2.1 Rent: £1 per annum (if asked) 2.2.2 Term: 175 years 2.2.3 Date of Entry: Upon conclusion if missives or as agreed between the parties 2.2.4 Legal Fees: Both parties shall bear their own legal fees relating to this transaction 3. Measures of success 3.1 This transaction will enable SP Distribution PLC to erect a new substation to provide a sustainable electrical supply to the new building for the Bellshill Transport Depot.
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4. Supporting documentation Appendix 1 – Location Plan James McKinstry Chief Officer (Assets and Procurement)
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? The council will be entering into a formal lease agreement with SP Distribution PLC. Instructions will be issued to Legal Services as part of this transaction. 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi?
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Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐
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Appendix 1