Revenue Monitoring Report Council Summary 1 April 2022 to 3 March 2023
North Lanarkshire Council · 24 May 2023
Back to Finance and Resources Committee — 24 May 2023 and its agenda
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North Lanarkshire Council Report Finance and Resources Committee Does this report require to be approved? ☐ Yes ☒ No Ref EK/KS Date 24/05/23 Revenue Monitoring Report Council Summary 1 April 2022 to 3 March 2023 From Elaine Kemp, Chief Officer (Finance) E-mail kempe@northlan.gov.uk Telephone 01698 302408 Executive Summary This report updates the Finance and Resources Committee on the overall position for the General Fund Account, Housing Revenue Account and Adult Health and Social Care, for the financial year to 31 March 2023. The report consolidates the budget monitoring position of all Services, highlighting and explaining major variances as per the Council’s approved Financial Regulations. The Council approved its General Fund Revenue Budget on 17 February 2022. Following notification from Scottish Government of further funding made available to local authorities and the reallocation of Scottish Child Payments Grant as Agency managed grants the budget has been revised to £889.122m. The Council is currently projecting a surplus of £22.350m which will be available to support future budget pressures, resulting in a reported break-even position. It should be noted that this position reflects a net £4.993m overspend attributable to inflationary pressures experienced across services. Resources totalling £10.147m have been provided through a combination of corporate budgetary provision and use of reserves to help manage these increased costs, which offset the forecast overspends, leaving a balance of £5.154m to support any further pressures not yet realised. However, services are required to continue to take action to help manage the overall position, including managing vacancies and curtailing non-essential expenditure. The 2022/23 budget incorporates £10.484m of net savings with resources of £3.372m set aside to manage the impact of delayed implementation, reducing the current year target to £7.112m. It is projected that £5.225m of the current year target (73%) will be delivered within the financial year, with replacement savings identified to fully address the shortfall. Recommendations It is recommended that the Finance and Resources Committee: (1) Acknowledge the financial position of the 2022/23 revenue budget; and (2) Otherwise endorse the contents of this report. The Plan for North Lanarkshire Priority All priorities
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1. Background 1.1. The Council’s approved Financial Regulations require services to remain within their approved budgetary provision, and to report all significant deviations - defined as the higher of £100,000 or 5% - within their budget monitoring reports. Where significant deviations are identified, services must provide explanatory commentary, outline the action required to rectify such deviations and where relevant, must also highlight the impact this has on other budget headings. 2. Report 2.1 Summary of General Fund Financial Position 2.1.1. At its meeting of 17 February 2022, the Council approved a General Fund Revenue Budget of £887.270m. This included spend which is offset by ring fenced grants of £50.126m resulting in an opening budget position for Net Service Expenditure of £837.144m. Additional funding has since been confirmed as part of the Scottish Government budget setting, including additional directed funding for Adult Social Care, Free School Meal Expansion monies, Local Heat and Energy Efficiency Strategy funding and additional DHP funding, offset by a reallocation of Scottish Child Payments Grant to agency managed grants, resulting in an overall total budget of £889.122m. 2.1.2. Following the budget setting in February the Council has an approved savings target £10.484m for 2022/23. However, £2.000m of one-off resources have been set aside from General Fund reserves to manage the financial impact of the delayed implementation of the Active and Creative Communities saving of £3.058m, and £1.372m has been earmarked from the IJB reserves in respect of the delayed closure of the Muirpark facility. These actions reduce the overall savings requirement in 2022/23 to £7.112m. Further detail can be found in Section 2.3 below. 2.1.3. The following table summarises the projected income and expenditure position which illustrates a projected surplus of £22.350m available for future budget pressures: Annual Budget (£m) Projected Outturn (£m) P12 Variance (£m) P10 Variance (£m) P10 to P12 Movement (£m) Expenditure Total Expenditure 889.122 866.772 22.350 11.937 10.413 Income Aggregate External Finance 725.072 725.072 - - - Local Tax Collection 158.050 158.050 - - - Use of Balance 6.000 6.000 - - - Total Income 889.122 889.122 - - - Projected variance: (Surplus)/Deficit at 31 March 2023 - (22.350) 22.350 11.937 10.413 Earmarked for future budget pressures - 22.350 (22.350) (11.937) (10.413) Surplus/(Deficit) at 31 March 2023 Post Reserve Allocation - - - - - Table 1 Ambition statement (25) Ensure intelligent use of data and information to support fully evidence based decision making and future planning
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2.2. Analysis of Significant Variations 2.2.1. Table 2 below analyses the projected outturn financial position across services: Service P12 Outturn (£m) P10 Outturn (£m) P10 to P12 Movement (£m) Education Children and Families (2.613) Overspend (3.563) Overspend 0.950 Enterprise and Communities (2.379) Overspend (3.341) Overspend 0.962 Chief Executives and Other Corporate Services 4.963 Underspend 1.171 Underspend 3.792 Social Work (Non-Integrated) - On Budget - On Budget - Executive Services Total (0.029) Overspend (5.733) Overspend 5.704 Financing Costs 11.057 Underspend 7.000 Underspend 4.057 Budget Assumptions 9.256 Underspend 8.066 Underspend 1.190 Use of Reserves (inflation) 2.066 Over Recovery 2.604 Over Recovery (0.538) Total Projected Surplus/(Deficit) 22.350 Underspend 11.937 Underspend 6.052 Earmarked for future budget pressures (22.350) Overspend (11.937) Overspend (10.413) Total 0.000 On Budget 0.000 On Budget 0.000 Table 2 2.2.2. Education, Children and Families is reporting a projected overspend of £2.613m, which is £0.950m less than previously reported, mainly as a result of an increased underspend in employee costs. The overall position is largely due to a projected overspend in property costs of £5.646m due to anticipated increased utilities/energy costs arising from inflationary pressures (£5.293m) and other overspends (£0.353m), a projected overspend in transport costs of £5.490m largely due to ongoing demand pressures within ASN transport (£2.678m) and increased mainstream transport contract rates (£2.861m). There is also a projected increase in cost for ASN placements £0.652m and family placements £0.448m associated with external fostering and kinship care, and a projected under recovery in income of £1.282m due to reduced membership and visitor fees for Active and Creative Communities. These are partially offset by a projected reduction in employee costs of £7.664m, largely due to delays in recruitment and establishment of staffing models, an anticipated underspend of £0.433m in relation to children’s support services and clothing grants, projected underspends in other expenditure of £0.826m, supplies and services of £1.925m and administration costs of £0.102m, predominately due to management action and curtailment of non-essential expenditure.
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2.2.3. Enterprise and Communities is projecting an overspend of £2.379m, which is £0.962m less than previously reported, mainly as a result of an increased underspend in employee costs. The overall reported position is largely due to inflationary pressures of £2.625m in relation to the cost of utilities, food, fuel, materials and waste tonnage, offset by an overall non-inflationary underspend across a number of budgeted areas of £0.246m. There are forecast increased costs of £5.043m mainly due to delay in the achievement of office rationalisation savings (£0.667m), increased use of agency staff to support waste collection due to ongoing recruitment difficulties (£0.485), increased vehicle leasing and hire costs (£0.638m) and vehicle parts (£0.119m), increase in costs in charging of electric vehicles (£0.600m), an overspend in the in essential repairs and road projects (£0.492m), an overspend in consultancy costs (£0.819m) and payments to other bodies (£0.247m), and a number of other expenditure cost pressures (£0.976m). These overspends are offset by a £3.791m underspend in employee costs due to vacancies across the services and an over recovery in income of £1.498m in relation to Planning fee income (£0.484m), Building Warrants (£0.496m), road occupation and construction consents (£0.298m) and other chargeable fees. 2.2.4. Chief Executives and Other Corporate Services are projecting an underspend of £4.963m, which is a £3.792m increase on the previously reported position, largely relating to an increased over recovery of income (£1.885m), a further reduction in forecast cloud consumption costs (£0.870m) and an increased underspend in employee costs (£0.981m). The overall reported position is primarily due to lower than budgeted contract costs as a result of a delay in transferring to a cloud environment, resulting in an underspend in forecast cloud consumption costs by £2.117m, an over recovery in income of £1.334m largely in relation to PPP contributions (volume discount MEARS) and Rent Allowance/Rebate recovery, offset by an under recovery in income in the areas of licencing (liquor and taxi) and internal recharges, an underspend in employee costs of £1.383m mainly due to vacancies savings. 2.2.5. There is an underspend in Financing costs of £11.057m due to prudent management of the Council’s borrowing and cashflow position, as well as the latest forecast expenditure on the capital programme, and an over recovery in respect of interest earned on revenue balances due to higher than budgeted interest rates. This is an increased underspend of £4.057m from the previously reported position due to a net increase on interest on revenue balances (£2.092m) and an increased reduction in loan charge costs (£1.965m). In addition, members continue to be advised that consideration is currently being given to the implementation of the option of a loan debt holiday, which is one of the fiscal flexibilities introduced by the Scottish Government, initially to support the cost of COVID. If implemented this will generate a further one- off saving in 2022/23. However, it should be noted that this does not change the overall debt to be repaid and any benefit generated will need to be repaid within the shorter of either the remaining period of the loans fund advance or twenty years. The decision on this will be reviewed as part of the year end closedown. 2.2.6. Within the services’ financial positions shown above, inflationary pressures totalling £11.419m are reported. However, Corporate resources totalling £10.147m have been provided through a combination of budgetary provision and use of reserves to help manage the increased costs arising from higher inflation rates. A total of £6.426m of these pressures are being managed within the services budgets, resulting in a £4.993m draw on corporate resources to manage the position overall. Therefore, there is a balance of £5.154m remaining to support any further pressures not yet realised. However, given the current economic volatility, government policy announcements and market conditions, it is very difficult to accurately assess the impact of inflation across the Council. Therefore, whilst the Council has identified funds to assist with offsetting the impact of inflation within the current year, it continues to be vitally important that
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services curtail all non-essential expenditure to support the Council’s overall management of this significant risk. 2.2.7. An underlying reported underspend of £9.256m is also reported within budget assumptions, which reflects the release of resources held in relation to budget assumptions now not anticipated to be realised. This includes resources held for inflation noted in 2.2.6 above along with a £1.411m underspend in relation to the reversal of the social care levy (increased employer national insurance contributions) from November 2022, and £1.847m saving in relation to the teacher strike action (24 Nov/ 7 Dec/ 10, 11 & 19 Jan). 2.2.8. It should also be noted that as at period 12 the Council Tax Product remains under review. This includes consideration of Council Tax collection, Council Tax Reduction Scheme up take and household numbers. In addition, the Council Tax Product will then be assessed for Expected Credit losses as part of the year end process. It is currently anticipated there will be no material variance overall. 2.2.9. In addition, Scottish Government provided additional £7.726m of Capital Grant that can be used flexibly to support the cost of the 2022/23 Pay Award agreement. The application of this flexibility will result in a transfer of surplus from HRA as part of the year end close down. This will partly offset the cost incurred for pay in 2022/23, along with other existing General Fund budgets. 2.3. 2022/23 Budget Savings 2.3.1. As outlined in paragraph 2.1.2 above, the Council has approved net savings of £10.484m for 2022/23. After taking account of the £3.372m one-off resources set aside to manage the delayed implementation of savings, the overall savings target is £7.112m. Each Service reports on the achievement of their savings within the relevant Services’ monitoring report. It is projected that £5.225m of savings (73%) will be achieved in the current year. It is anticipated that the remaining in year gap of £1.887m will be fully mitigated by replacement savings and implemented in full in future years. 2.4. Earmarked Reserves and Change Management Fund 2.4.1. The Council’s audited annual accounts highlight a General Fund reserve balance of £236.264m. This balance includes £8.000m for the Contingency Reserve. There is also a total of £170.444m earmarked for specific future commitments including £31.054m in relation to COVID and £54.175m to support the future contractual obligations in respect of PPP schools, following a change in presentation in respect of such balances, as discussed and agreed with Audit Scotland. A further £29.424m has been allocated to the Change Management Fund to support future budget pressures, one-off costs of existing approved savings and to ensure the Council has a resilient and sustainable strategic financial plan. This leaves £28.396m of unallocated balances. 2.4.2. A total of £103.122m of earmarked reserves are profiled for use in 2022/23 with a further £67.332m profiled for use in future years. It is currently projected that £84.696m of the 2022/23 earmarked reserves will be spent during this financial year with £17.397m anticipated to be required in future years and reserves of £1.029m deemed no longer required. A summary position in respect of the above is shown in Appendix 2. 2.4.3. The unallocated reserves will change depending on overall financial performance year on year, unexpected commitments and to account for future drawdowns from the capital fund. Therefore, reflecting the current year forecast position, commitments during the year of £0.819m, earmarked reserves no longer required of £1.029m and
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the capital fund drawdown of £0.396m, the unallocated General Fund balance is currently forecast to reach £30.360m by the financial year end. Appendix 3 summarises this position. However, it should also be noted that the overall reported position reflects assumptions around approval to earmark additional funds as part of the year-end review arrangements. 2.5. Risks and Uncertainty 2.5.1. All activities undertaken by the Council are subject to risk, and in acknowledging the Council’s approved Risk Management Strategy, Services manage these as part of their overall corporate and service planning processes. The current economic climate such as the rising forecast of pay and non-pay inflation, on-going COVID impact, the cost of living crisis and other external factors, have the potential to impact upon the Council’s ability to provide quality services within approved budget levels. 2.6. Housing Revenue Account 2.6.1. The Housing Revenue Account is currently projecting an underspend of £1.067m for the financial year. This is due to the following variations against budget. There is an underspend in employee costs of £1.400m largely due to vacancy savings in conjunction with the reversal to increased national insurance rates, an underspend in financing costs of £1.634m due to proactive treasury management activity, an anticipated underspend in expenditure relating to ambitions funding of £1.107m and a smaller underspend within administrative costs of £0.180m. These are offset by an overspend in property costs of £2.607m mainly in relation to an increase in repairs and utilities costs, an under recovery of income of £0.647m relating to rental income, laundry, and court fees. 2.7. Adult Health and Social Care 2.7.1. Council Adult Health and Social Care provision to the Integration Joint Board (IJB) is projecting an underspend of £9.327m. This position is primarily due to a projected underspend in employee cost of £4.735m as a result of slippage in recruitment of posts relating to “Winter Planning and Enhanced Support”, a projected under spend in payments to other bodies of £3.130m as a result of staff shortages within the care at home sector SDS commissioning framework, a projected underspend in administration costs of £1.940m due to lower than anticipated Carers costs offset by an overspend in Supplies and Services of £0.782m due to higher than anticipated costs in the areas of Equipment and Adaptation services, uniforms and protective clothing and several other smaller compensating budget movements. 3. Measures of success 3.1. The Council continues to operate within approved budgeted resources. 4. Supporting documents Appendix 1 Summary by Division Appendix 2 Anticipated Commitments – Earmarked Reserves Appendix 3 Availability of One-Off Funds – Change Management Fund Elaine Kemp Chief Officer (Finance)
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☒ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi?
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Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☐ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services.
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LINE SERVICE ACCOUNT BUDGET ACTUAL VARIANCE ANNUAL PROJECTED NO. TO DATE TO DATE TO DATE BUDGET OUTTURN (1) (2) (3) (4) (5) (6) (7) £ £ £ £ £ £ 1 Education & Families 369,831,571 371,098,440 (1,266,869 ) 466,619,888 469,232,577 (2,612,689 ) 2 Early Years 31,110,808 31,110,808 - 31,920,353 31,920,353 - 3 Primary Schools 123,260,986 123,260,986 - 137,042,002 137,042,002 - 4 Secondary Schools 120,361,343 120,361,343 - 128,673,940 128,673,940 - 5 Special Schools 18,768,485 18,768,485 - 20,762,878 20,762,878 - 6 Education & Families Service Delivery 19,764,164 20,357,849 (593,685 ) 73,536,780 75,191,566 (1,654,786 ) 7 Childrens Services Social Work 34,548,073 34,539,828 8,245 38,918,528 38,898,332 20,196 8 Justice Services 19,551 (143,498 ) 163,049 73,431 (122,883 ) 196,314 9 Active and Creative Communities 8,819,026 9,920,766 (1,101,740 ) 25,037,035 26,567,127 (1,530,092 ) 10 Employability 6,831,349 6,789,772 41,577 3,906,759 3,864,032 42,727 11 Community Learning 4,074,867 3,861,356 213,511 4,765,748 4,457,875 307,873 12 Welfare 2,272,919 2,270,745 2,174 1,982,434 1,977,355 5,079 13 Strategy for Young People - - - - - - 14 Enterprise & Communities 119,940,440 118,864,981 1,075,459 144,395,656 146,775,214 (2,379,558 ) 15 Environmental Assets 30,942,888 31,295,083 (352,195 ) 47,197,455 47,037,677 159,778 16 Regulatory Services & Waste Solutions 30,733,429 33,112,775 (2,379,346 ) 37,123,707 38,904,984 (1,781,277 ) 17 Assets & Procurement 40,500,583 39,284,305 1,216,278 38,298,520 40,170,814 (1,872,294 ) 18 Planning & Regeneration 5,167,223 3,480,069 1,687,154 9,545,283 8,391,185 1,154,098 20 Housing Solutions 6,089,044 5,261,520 827,524 5,330,715 5,069,488 261,227 22 Business, Housing Property & Projects 7,258,980 7,071,096 187,884 7,495,518 7,796,608 (301,090 ) 23 Trading Accounts (751,707 ) (639,867 ) (111,840 ) (595,542 ) (595,542 ) - 24 Chief Executives & Other Corporate Services 67,212,259 64,385,276 2,826,983 98,482,701 93,519,535 4,963,166 25 Directorate & Support 763,688 745,422 18,266 874,841 846,630 28,211 26 Fiancial Solutions 20,199,393 19,998,965 200,428 46,397,878 45,545,357 852,521 27 Audit & Risk 512,789 489,153 23,636 579,364 546,727 32,637 28 Legal & Democratic Solutions 2,230,979 2,431,918 (200,939 ) 2,155,475 2,426,881 (271,406 ) 29 Business & Digital 15,535,999 13,831,503 1,704,496 17,404,666 15,537,150 1,867,516 30 People & Organisational Development 7,744,173 7,319,123 425,050 8,142,731 7,688,558 454,173 31 Strategic Communication 5,144,888 4,871,802 273,086 5,156,219 4,874,607 281,612 32 Other Corporate Services 2,649,861 2,266,901 382,960 3,684,556 1,966,654 1,717,902 33 Joint Boards 12,430,489 12,430,489 - 14,086,971 14,086,971 - 34 Social Work (non Integrated) 187,964,805 187,964,805 - 188,700,126 188,700,126 - 35 GENERAL FUND SERVICES 744,949,075 742,313,502 2,635,573 898,198,371 898,227,452 (29,081 ) 36 FINANCING COSTS 20,692,563 10,486,437 10,206,126 (40,569,875 ) (51,626,511 ) 11,056,636 37 Reversal of Capital Charge (67,430,807 ) (67,430,807 ) - (73,050,041 ) (73,050,041 ) - 38 Loan Charges and Interest on Revenue Balances 29,981,692 19,775,566 10,206,126 32,480,166 21,423,530 11,056,636 39 OTHER BUDGETARY ISSUES 29,070,839 29,070,839 - 31,493,409 20,171,000 11,322,409 40 Assumptions not yet Realised 29,070,839 29,070,839 - 31,493,409 22,237,000 9,256,409 41 Drawdown from Reserves - - - - (2,066,000 ) 2,066,000 42 TOTAL EXPENDITURE 794,712,477 781,870,778 12,841,699 889,121,905 866,771,941 22,349,964 43 SOURCES OF FUNDING 820,727,912 820,727,912 - 889,121,905 889,121,905 - 44 Aggregate External Finance 669,297,637 669,297,637 - 725,072,440 725,072,440 - 45 Council Tax 145,891,814 145,891,814 - 158,049,465 158,049,465 - 46 Use of balances 5,538,462 5,538,462 6,000,000 6,000,000 47 (SURPLUS) / DEFICIT (26,015,435 ) (38,857,134 ) (12,841,699 ) - (22,349,964 ) 22,349,964 48 Earmarked for Future Budget Pressures - - - - 22,349,964 (22,349,964 ) 49 (SURPLUS) / DEFICIT (26,015,435 ) (38,857,134 ) (12,841,699 ) - - - 50 HOUSING REVENUE ACCOUNT (SURPLUS) / DEFICIT (33,116,747 ) (33,363,585 ) 246,838 - (1,067,000 ) 1,067,000 51 ADULT HEALTH AND SOCIAL CARE (SURPLUS) /DEFICIT (17,393,115 ) (26,003,049 ) 8,609,934 - (9,327,429 ) 9,327,429 NORTH LANARKSHIRE COUNCIL SUMMARY BY DIVISION FOR PERIOD ENDING 3 March 2023 (PERIOD 12) PROVISIONAL VARIANCES
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Appendix 3 £000 £000 Total Balance B/f per 2021/22 Annual Accounts 29,424 29,755 Approved commitments (819) 29,424 28,936 Period 10 reported variance 0 Earmarked Reserves no longer required 1,029 Total Balance 2022/23 before commitments 29,424 29,965 Known Commitments :- Revised one - off costs of approved savings (1,624) Draw down from Capital Fund 396 Total Balance 2022/23 27,800 30,361 Estimated future Capital Fund Drawdown to 2023/24 1,000 Forecast Balance 27,800 31,361 NORTH LANARKSHIRE COUNCIL AVAILABILITY OF GENERAL FUND BALANCES AS AT 3 March 2023 (PERIOD 12) Change Management Fund Unallocated General Fund