Agenda
North Lanarkshire Council · 1 March 2023
Back to Finance and Resources Committee — 1 March 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Agenda (1) Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 Operational (2) Bank Holiday in Honour of the Coronation of His Majesty King Charles III (page 9 - 16) Submit report by the Chief Officer (People Resources) asking the Committee to consider the implications of the proposals for an additional holiday on service provision and seeking agreement on the principles around the application of the additional bank holiday (copy herewith) (3) Revised F7 Leave of Absence for Teachers and Associated Professional Policy and Accompanying Guidance Note (page 17 - 52) Submit report by the Chief Officer (People Resources) (1) providing a summary of the review of the F7 Leave of Absence Policy for Teachers and Associated Professionals and the accompanying Guidance Note and (2) highlighting a few of the key areas that have been developed or changed (copy herewith) (4) Annual Data Protection Report for Financial Year 2021-22 (page 53 - 60) Submit report by the Chief Officer (Legal and Democratic) providing information on the Council’s Data Protection compliance and activity in respect of financial year 2021-22 (copy herewith) Financial (5) Treasury Management Strategy - 2023/2024 Treasury Management and Prudential Indicators 2023/2024 to 2025/2026 (page 61 - 106) Submit report by the Chief Officer (Finance) (1) outlining the Treasury Management Strategy for 2023/2024 in accordance with the CIPFA Code of Practice on Treasury Management, and (2) reporting on the treasury and prudential indicators as required by the above code and the CIPFA Prudential Code for Capital Finance in Local Authorities (copy herewith) (6) Non-Domestic Rates - Empty Property Relief (page 107 - 114) Submit report by the Chief Officer (Finance) seeking approval that North Lanarkshire Council’s Empty Property Relief Policy mirrors existing reliefs for a period of at least one year to 1 April 2024 prior to a full review for the creation of a new policy by April 2024, required due to the devolvement of this area to local government from April 2023 (copy herewith) (7) Payment of Local Taxation and Benefit Update (page 115 - 122) Submit report by the Chief Officer (Finance) providing an update on the performance within the Revenues and Benefits functions of Financial Solutions as at 31 December 2022 (copy herewith)
Page 2
2 (8) North Lanarkshire Properties: Re-Financing October 2023 (page 123 - 128) Submit report by the Chief Officer (Finance) (1) advising that the current financial borrowing agreement between NL Properties and its current lender ceases in October 2023 and that a new funding arrangement requires to be put in place, and (2) indicating that as part of the existing loan arrangement North Lanarkshire Council (NLC) provide an 80% guarantee (copy herewith) (9) Local Taxation Debt Write-Off 2022/23 (page 129 - 134) Submit report by the Chief Officer (Finance) presenting the summary of outstanding local taxation accounts which are deemed uncollectible following all attempts at recovery and, in accordance with financial guidelines, a provision for credit losses has previously been established for the outstanding accounts (copy herewith) Remits (10) Remit from Housing Committee held on 15 February 2023 - Former Tenant Arrears Write Off to 31 March 2021 (page 135 - 140) Submit report by the Chief Officer (Housing Management) which was considered at the meeting of the Housing Committee at its meeting held on 15 February 2023 seeking approval by the Finance and Resources Committee to write off the items (copy herewith) Monitoring (11) Revenue Budget Monitoring Report; Chief Executives and Other Corporate Services 1 April 2022 to 6 January 2023 (Period 10) (page 141 - 152) Submit report by the Chief Officer (Finance) (1) providing a summary of the Chief Executive and other Corporate Services' financial performance for the period 1 April 2022 2022 to 6 January 2023 (Period 10), and (2) illustrating the provisional outturn as at 31 March 2023, with major outturn variances highlighted and explained per the Council’s approved Financial Regulations (copy herewith) (12) Chief Executive Service - Capital Monitoring Report 1 April 2022 to 6 January 2023 (Period 10) (page 153 - 160) Submit report by the Chief Officer (Finance) highlighting the financial performance and provisional outturn of 2022/23 Chief Executive capital programme for the period ended 6 January 2023 (Period 10) (copy herewith) (13) Revenue Monitoring Report Council Summary 1 April 2022 to 6 January 2023 (page 161 - 172) Submit report by the Chief Officer (Finance) (1) providing an update on the overall position for the General Fund Account, Housing Revenue Account and Adult Health and Social Care for the financial year to 31 March 2023; (2) consolidating the budget monitoring position of all Services, and (3) highlighting and explaining major variances as per the Council’s approved Financial Regulations (copy herewith) (14) Capital Programme 2022/23 Monitoring Report (page 173 - 184) Submit report by the Chief Officer (Finance) (1) providing an update on the 2022/23 resources and expenditure for the Council's Strategic Capital Investment Programme, and (2) detailing the 2022/23 projected outturn position and the resultant variances (copy herewith)
Page 3
3 (15) Treasury Management Monitoring Report for Quarter Ended 31 December 2022 (page 185 - 196) Submit report by the Chief Officer (Finance) (1) fulfilling the key requirements of the Council’s reporting procedures for Treasury Management in accordance with the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities, and (2) informing on the quarterly Treasury Management activity for the period 1 October to 31 December 2022 and compliance with the mandatory treasury and prudential indicators (copy herewith) (16) POW 11 - Review of 2022/23 Budget Savings (page 197 - 202) Submit report by the Chief Officer of (Finance) providing an update on the achievement of the approved net savings for the financial year 2022/23 of £10.484m (copy herewith) Performance (17) Strategic Performance Framework - latest performance results for Business and Digital (page 203 - 212) Submit report by the Chief Officer (Business and Digital) providing an update of the latest results for the suite of performance indicators used by Business and Digital to inform service delivery and underpin operational decisions (copy herewith) (18) Strategic Performance Framework - latest performance results for Finance (page 213 - 224) Submit report by the Chief Officer (Finance) presenting the six-monthly Performance Review for Financial Solutions across a range of measures (copy herewith) (19) Strategic Performance Framework - latest performance results for Legal and Democratic (page 225 - 232) Submit report by the Chief Officer (Legal and Democratic) presenting a summary of the performance of Legal and Democratic (copy herewith) (20) Strategic Performance Framework - latest performance results for Assets and Procurement (page 233 - 244) Submit report by the Chief Officer (Assets and Procurement) providing an update of current performance reflecting the service’s key areas of activity across Assets and Procurement Solutions (copy herewith) (21) Strategic Performance Framework - latest performance results for People Resources (page 245 - 252) Submit report by the Chief Officer (People Resources) summarising performance across People Resources (copy herewith)
Page 4
4 Property (22) Land Re-allocation - Former YMCA and 303 Brandon Street, Motherwell, ML1 1RS (page 253 - 258) Submit report by the Chief Officer (Assets and Procurement) seeking approval for the transfer of a building and land held by General Services for inclusion in the new build programme (copy herewith) (23) Land Re-allocation - Petersburn Primary School Site, Petersburn Road, Airdrie, ML6 8DX (page 259 - 264) Submit report by the Chief Officer (Assets and Procurement) seeking approval for the transfer of land held by Education and Families for inclusion in the new build programme (copy herewith) Contracts (24) Contract Award for LAN/SAN and Server Hardware Supply and Maintenance Services (page 265 - 274) Submit report by the Chief Officer (Business and Digital) seeking approval of a contract for Local Area Network/Storage Area Network (LAN/SAN) and Server Hardware Supply and Maintenance (copy herewith) (25) Contract Award for HR Case Management Solution (page 275 - 282) Submit report by the Chief Officer (People Resources) informing the Committee of the award of a contract, taken under delegated authority, for an HR Case Management Solution (copy herewith) (26) Contracts Awarded Below Committee Approval Threshold (page 283 - 290) Submit report by the Chief Officer (Assets and Procurement) notifying the Committee of the contracts awarded between 1 October to 31 December 2022 with a value below the financial threshold requiring Committee approval (copy herewith) EXCLUSION OF PUBLIC The Committee is asked to consider passing the following resolution: "That under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 8 & 9 of Part 1 of Schedule 7A of the Act." (27) Disposal of Former Willowbank School, 299 Bank Street, Coatbridge, ML5 1EG (page 291 - 298) Submit report by the Chief Officer (Assets and Procurement) seeking consent to sell the site of the former Willowbank School, 299 Bank Street, Coatbridge to the highest bidder at the closing date following a marketing campaign (copy herewith)
Page 5
5 (28) Proposed Purchase of Houses at Bertramfarm, Shotts (page 299 - 304) Submit report by the Chief Officer (Assets and Procurement) seeking consent to acquire 10 houses at Bertramfarm, Shotts to support the council’s new housing supply programme (copy herewith) (29) Drumcavel Road/Lochend Road, Gartcosh - Licence for Off-Site Junction Upgrade Works (page 305 - 310) Submit report by the Chief Officer (Assets and Procurement) seeking approval to amend the terms of a previously approved Licence with the works being associated with a mixed-use private development on Avenuehead Road, Moodiesburn (copy herewith) (30) Proposed Purchase of Houses at Torrance Park, Holytown (page 311 - 316) Submit report by the Chief Officer (Assets and Procurement) seeking consent to acquire up to 8 terraced houses at Torrance Park, Holytown to support the Council’s new housing supply programme (copy herewith)