Agenda
North Lanarkshire Council · 14 September 2022
Back to Finance and Resources Committee — 14 September 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Agenda (1) Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 Minutes (2) Minute of Meeting of the Joint Consultative Committee (JCC) For Local Government Employees held on 29 March 2022 (page 9 - 10) Submit minute of the meeting of the Joint Consultative Committee (JCC) for Local Government Employees held on 29 March 2022 (copy herewith) Operational (3) Local Public Holidays for Factories and Businesses 2023 (page 11 - 14) Submit report by the Head of Legal and Democratic Solutions detailing local public holidays in calendar year 2023 for factories and businesses in North Lanarkshire (copy herewith) (4) P002.1: Corporate Asset Management Plan (CAMP) 2021-2026 (page 15 - 50) Submit report by the Head of Asset & Procurement Solutions seeking approval of the Corporate Asset Management Plan (CAMP) which provides an overview of how the Council is managing its assets to align to the Council’s Ambition Programme for 2021-2026 (copy herewith) (5) Active NL Staff Membership (page 51 - 56) Submit report by the Head of Education (South) setting out a proposal to introduce a new, reduced, membership rate for North Lanarkshire Council employees to access health and fitness services under Active NL (copy herewith) Financial (6) General Debtors Write-Off 2022/23 (page 57 - 62) Submit report by the Head of Financial Solutions providing a summary of outstanding debtor accounts which are deemed uncollectable following all attempts at recovery or are not economically viable to pursue (copy herewith) (7) Annual Accounts Outturn (page 63 - 68) Submit report by the Head of Financial Solutions advising that that the annual statutory accounts of the Council for the year ended 31 March 2022 were submitted to the Council’s External Auditors, Audit Scotland, by the statutory date of 30 June, and subsequently reported to the Audit and Scrutiny Panel (copy herewith) (8) POW 11 - Review of 2022/23 Budget Savings (page 69 - 74) Submit report by the Head of Financial Solutions providing an update on the achievement of the approved net savings for financial years 2022/23 of £10.484m (copy herewith)
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2 (9) Treasury Management Annual Activity Report - 2021/2022 (page 75 - 98) Submit report by the Head of Financial Solutions fulfilling the key requirements of the Council’s reporting procedures for Treasury Management in accordance with the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities (copy herewith) (10) Revenues and Benefits Update (page 99 - 106) Submit report by the Head of Financial Solutions providing an update on performance within the Revenues and Benefits functions of Financial Solutions as at 31 July 2022 (copy herewith) Monitoring (11) Revenue Budget Monitoring Report; Chief Executive's and Other Corporate Services 1 April - 22 July 2022 (Period 4) (page 107 - 118) Submit report by Head of Financial Services providing a summary of the Chief Executive and other corporate services financial performance for the period 1 April 2022 to 22 July 2022 (Period 4) and illustrating the provisional outturn as at 31 March 2023, with major outturn variances highlighted and explained per the Council’s approved Financial Regulations (copy herewith) (12) Revenue Monitoring Report Council Summary 1 April 2022 to 22 July 2022 (page 119 - 128) Submit report by the Head of Financial Solutions providing an update on the overall position for the General Fund Account, Housing Revenue Account and Adult Health and Social Care, for the financial year to 31 March 2023 and consolidates the budget monitoring position of all Services, highlighting and explaining major variances as per the Council’s approved Financial Regulations (copy herewith) (13) Capital Programme 2022/23 Monitoring Report (page 129 - 138) Submit report by the Head of Financial Solutions providing an update on the 2022/23 resources and expenditure for the Council's Strategic Capital Investment Programme and the 2022/23 projected outturn position and the resultant variances (copy herewith) (14) Chief Executive Service - Capital Monitoring Report 1 April to 22nd July 2022 (Period 4) (page 139 - 144) Submit report by the Head of Financial Solutions highlighting the financial performance and provisional outturn of 2022/23 Chief Executive capital programme for the period ended 22 July 2022 (Period 4) (copy herewith) (15) Treasury Management Monitoring Report for Quarter Ended 30 June 2022 (page 145 - 154) Submit report by the Head of Financial Solutions which fulfils the key requirements of the Council’s reporting procedures for Treasury Management in accordance with the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities and informs on the quarterly Treasury Management activity for the period 1 April to 30 June 2022 and compliance with the mandatory treasury and prudential indicators (copy herewith)
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3 Remits (16) Housing Committee - General Debtors Write-Off 2022 (page 155 - 160) Submit report remitted by the Housing Committee at its meeting held on 31 August 2022 seeking approval by the Finance and Resources Committee to write off the items (copy herewith) (17) Adult Social Work, Care and Wellbeing Committee - General Debtors Write-Off 2022 (page 161 - 166) Submit report remitted by the Adult Social Work, Care and Wellbeing Committee at its meeting held on 6 September 2022 seeking approval by the Finance and Resources Committee to write off the items (copy herewith) (18) Education, Children and Families Committee - Annual Bad Debt Write Off (page 167 - 172) Submit report remitted by the Education, Children and Families Committee at its meeting held on 13 September 2022 seeking approval by the Finance and Resources Committee to write off the items (copy herewith) Procurement (19) PO59: Procurement Strategy 2023 - 2024 (page 173 - 192) Submit report by the Head of Asset & Procurement Solutions seeking approval for Procurement Strategy which is required to be reviewed annually by the Council with the latest update being the fifth undertaken since the Strategy was first introduced in 2017 and covers the period 1 April 2023 to 31 March 2024 (copy herewith) (20) PO59: Annual Procurement Report 2021-22 (page 193 - 230) Submit report by the Head of Asset and Procurement Solutions providing an annual report on its regulated procurement activities (copy herewith) Property (21) Proposed Sub Station at Paddock Street, Carnbroe (page 231 - 236) Submit report by the Head of Asset and Procurement Solutions seeking homologation of the decision taken by the Executive Director of Education and Families in consultation with the Convener of the Finance and Resources Committee for a 175 year lease for an electrical substation and associated servitude for cables, pedestrian and vehicular rights of access on land at the site of the proposed Carnbroe Community Hub at Paddock Street, Carnbroe (copy herewith) Contracts (22) Contract Awards for Cashless Catering Solution and Online School Payments (page 237 - 242) Submit report by the Head of Asset and Procurement Solutions advising of a contract award for a ‘Cashless Catering Solution’ for the Schools estate (copy herewith)
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4 (23) Contract Award for Supply & Distribution of Frozen Foods 2022-2026 (page 243 - 248) Submit report by the Head of Asset and Procurement Solutions advising of the contract award for the Supply & Distribution of Frozen Foods (copy herewith) (24) Contract Award for the Supply and Distribution of Milk 2022-2026 (page 249 - 254) Submit report by the Head of Asset and Procurement Solutions advising of the contract award for the Supply and Distribution of Milk (copy herewith) (25) Contract Award for Provision of Occupational Health Services and Employee Assistance Programme (page 255 - 266) Submit report by the Head of People and Organisational Development advising of the award of a contract for the provision of the Council’s Occupational Health Services and Employee Assistance Programme (copy herewith) (26) Contracts Awarded Below Committee Approval Threshold (page 267 - 274) Submit report by the Head of Asset and Procurement Solutions notifying the Committee of contracts awarded between 1 January 2022 to 30 June 2022 with a value below the financial threshold requiring Committee approval (copy herewith) EXCLUSION OF PUBLIC The Committee is asked to consider passing the following resolution: "That under Section 50A(4) of the Local Government (Scotland) Act 1973, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 6, 8 and 9 of Part 1 of Schedule 7A of the Act." (27) Sale of Land at Abernethyn Road, Newmains, Wishaw ML2 7EU (page 275 - 282) Submit report by the Head of Asset and Procurement Solutions seeking consent to sell land at Abernethyn Road, Newmains, Wishaw (copy herewith) (28) P021: City Deal - Proposed land transactions at Windmillhill Street, Motherwell (page 283 - 292) Submit report by the Head of Asset and Procurement Solutions seeking consent for several linked transactions required to secure land for the development of the Glasgow City Region City Deal Ravenscraig Access Infrastructure Roads project (copy herewith) (29) Proposed Purchase of flats at Dowanfield Road, Cumbernauld (page 293 - 298) Submit report by the Head of Asset and Procurement Solutions seeking consent to acquire 24 flats at Dowanfield Road, Cumbernauld to support the Council’s new housing supply programme (copy herewith)
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5 (30) Disposal of Kilbowie Stable Block, Gallanach Road, Oban PA34 4PD (page 299 - 308) Submit report by the Head of Asset and Procurement Solutions seeking consent to sell Kilbowie Stable Block, Gallanach Road, Oban to the highest bidder at a closing date following a marketing campaign (copy herewith) (31) Proposed Sale of Former Westfield Recycling Centre, Deerdykes Place, Cumbernauld, G68 9HE (page 309 - 314) Submit report by the Head of Asset and Procurement advising of the results of a recent open market tender exercise, and recommending the sale of the former Westfield Recycling Centre at Deerdykes Place, Cumbernauld (copy herewith) (32) Proposed Purchase of Houses at Gartferry Road, Moodiesburn (page 315 - 320) Submit report by the Head of Asset and Procurement Solutions seek consent to acquire 12 residential properties at Gartferry Road, Moodiesburn to support the Council’s new housing supply programme (copy herewith) (33) Proposed Purchase of Houses at Lorne Place, Coatbridge (page 321 - 326) Submit report by the Head of Asset and Procurement Solutions seeking consent to acquire 24 residential properties at Lorne Place, Coatbridge to support the Council’s new housing supply programme (copy herewith) (34) Proposed Purchase of land at Thorn Road, Bellshill (page 327 - 332) Submit report by the Head of Asset and Procurement Solutions seeking consent to acquire land at Thorn Road, Bellshill to support the Council’s new housing supply programme (copy herewith) (35) Office Rationalisation - Fleming House, Cumbernauld (page 333 - 341) Submit report by the Head of Asset and Procurement Solutions seeking authority for the Head of Asset & Procurement Solutions to meet the relocation costs to remove telecommunications apparatus from Fleming House (copy herewith)