Agenda Document Pack - Environment and Climate Change Committee - 23/08/2023
North Lanarkshire Council · 23 August 2023
Back to Environment and Climate Change Committee — 23 August 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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14 August 2023 Members of the Environment and Climate Change Committee Chief Executive’s Office Archie Aitken Chief Officer (Legal & Democratic) Civic Centre, Windmillhill Street, Motherwell ML1 1AB www.northlanarkshire.gov.uk Notice is given that a Meeting of the Environment and Climate Change Committee is to be held in the Council Chamber, Civic Centre, Windmillhill Street, Motherwell, ML1 1AB on Wednesday, 23 August 2023 at 14:00 PM which you are requested to attend. The agenda of business is attached. Archie Aitken Chief Officer (Legal & Democratic) Members : Clerk Name: Andrew Rose Clerk Telephone: 07951 409714 Clerk Email: rosean@northlan.gov.uk H Loughran, J McPhilemy, T Carragher, P Di Mascio, K Duffy, F Fotheringham, W Goldie, J Leckie, A Masterton, M McBride, B McCulloch, M McCulloch, P McDade, F McKay, C McManus, L Mitchell, L Nolan, J Reddin, L Roarty, A Smith, A Stubbs, A Thomas, C Williams, N Wilson, G Woods. Page 1 of 366
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Agenda 1 Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 Operational 2 Burial Space Strategy and Cemeteries Creation/Extension Submit report by the Chief Officer (Community Operations) presenting updated information on burial space needs within North Lanarkshire, and actions proposed to provide sufficient new burial space on a community basis, together with details on estimated costs and likely future increases (copy herewith) 5 - 12 3 Sustainable Futures - Country Parks for the Future Submit report by the Chief Officer (Community Operations) (1) presenting the proposed forward work plan for continued delivery of Country Parks for the Future projects over the next two year period, and (2) advising that Country Parks for the Future delivers much needed upgrades to the County Park infrastructure (copy herewith) 13 - 22 4 North Lanarkshire Council Air Quality Action Plan 2023-2028 Submit report by the Chief Officer (Community Operations) seeking approval for the Council’s updated Air Quality Action Plan for the period 2023-2028 which is a statutory requirement under the Local Air Quality Management Framework (copy herewith) 23 - 194 5 Cemeteries Management Update Submit report by the Chief Officer (Community Operations) (1) providing an update on changes to memorial management to improve health and safety across the authority, and (2) outlining proposed improvements to cemetery infrastructure, management and operations (copy herewith) 195 - 206 6 Mission Zero for Transport Submit report by the Chief Officer (Community Operations) outlining how the Council will move its own fleet to zero emissions but also act as a facilitator to allow its residents and businesses across the Council area to make a similar shift and deliver on the local and national net zero ambition (copy herewith) 207 - 220 7 Business Regulation Service Plan 2023-2024 Submit report by the Chief Officer (Community Operations) seeking approval for the Service Plan for the Council’s Business Regulation Service which fulfils the Council’s obligations relevant to food and health and safety law (copy herewith) 221 - 264 8 Seven Lochs Heritage Project and Partnership Submit report by the Chief Officer (Community Operations) (1) explaining that the Council has provided capital funding for improvements and benefitted from National Lottery Heritage funding at a match of around 63% for these projects, with this lottery funding due to end in December; (3) summarising delivery outcomes from the lottery funding in North Lanarkshire, and (3) presenting the collaboration agreement proposed to sustain the partnership to both protect the lottery investment and to look for further funding streams to continue improvements (copy herewith) 265 - 292 9 Winter Service Policy and Procedures 2023/24 Submit report by the Chief Officer (Community Operations) (1) presenting details of the proposed Winter Service Policy and Procedures for 2023/24; (2) advising that the Council has an obligation to take such steps as it considers reasonable to prevent snow and ice endangering safe passage of pedestrians and vehicles over public roads, and (3) explaining that to ensure that these obligations are met, the Council is required to annually review its processes and procedures and approve an annual refresh of its policy (copy herewith) 293 - 318 Page 3 of 366
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10 Sustainable Futures - Local Heat and Energy Efficiency Strategy Submit joint report by the Chief Officer (Housing Management ) and the Chief Officer (Assets and Procurement) advising of the progress made in producing a Local Heat and Energy Efficiency Strategy for North Lanarkshire which will set out the long-term plan for decarbonising heat in buildings and improving their energy efficiency across the entire local authority area (copy herewith) 319 - 328 11 Annual Report on the Performance of North Lanarkshire Council from the Scottish Roadworks Commissioner and Transport (Scotland) Act 2019 Update Submit report by the Chief Officer (Community Operations) presenting details of the Scottish Road Works Commissioner’s Performance Review in relation to Road Works undertaken by North Lanarkshire Council during 2022/23 for which it has a Duty under Section 118(1) of the New Roads and Street Works Act 1991, to co- ordinate the execution of works of all kinds in roads for which it is responsible (copy herewith) 329 - 346 Contracts 12 Transforming Places: Contract Award for Live Labs 2 Professional Services Support Submit report by the Chief Officer (Community Operations) seeking approval to approve the award of a contract for Live Labs 2 Professional Services Support which supports a key project within the Council’s Sustainable Futures Programme of Work (copy herewith) 347 - 358 13 Contracts Awarded Below Committee Approval Threshold Submit report by the Chief Officer (Assets and Procurement) providing notification of the contracts awarded between 1 April 2023 to 30 June 2023 with a value below the financial threshold requiring Committee approval (copy herewith) 359 - 366 Page 4 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AMcP/VA/CM Date 23/08/23 Burial Space Strategy and Cemeteries Creation/Extension From Chief Officer (Community Operations) E-mail McPhersona@northlan.gov.uk Telephone 07939 280467 Executive Summary This report presents committee with updated information on burial space needs within North Lanarkshire, and actions proposed to provide sufficient new burial space on a community basis. The Burial Space Strategy monitors annual changes in lair capacity at each cemetery and lair sales projections allowing the council to plan ahead with the aim of providing sufficient space before capacity runs out as close to our communities as possible. The original 2020-2025 cemeteries capital program contained three major projects. • Wishaw Area - Pather Farm New Cemetery Creation – Replaces Cambusnethan Cemetery which cannot be extended and has a run out date of September 2026 • Coatbridge Area - Coltswood Cemetery Extension – Run out date June 2026 • Airdrie Area - New Monklands Cemetery Extension. – Run out date July 2031 Current cost estimates show these cannot all be delivered in full within the existing capital allocation. Pather Farm Cemetery has been in design since 2017. Various factors, including ground water levels and access restrictions have impacted on the project resulting in several rounds of redesign work. The estimated costs have risen steeply, and any further delays will likely lead to further increases. Recommendations It is recommended that the Environment and Climate Change Committee: (1) Acknowledge the projected demand for burial space. (2) Note the significant capital resource required to develop burial space and the restricted availability of appropriate land. (3) Agree the proposed approach for prioritising delivery of new lairs as resources allow. (4) Approve, in advance of tender returns, awarding contract to construct the new cemetery at Pather Farm (see section 2.10 of this report). Following tender returns a full update will be provided to committee. Item 2 Page 5 of 366
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1. Background 1.1 North Lanarkshire Council has a legal obligation to provide burial space. 1.2 The agreed Burial Space Strategy outlines the most effective ways to do this with the aim of: • Providing sufficient burial space within a reasonable distance of each community to enable bereaved families to visit graves regularly and without undue cost. • Prioritising utilising any appropriate existing space in active cemeteries and then extending existing cemeteries as a cost efficient and functionally effective means of providing sufficient burial space in each community. 1.3 Annual monitoring of burial space uptake enables the council to project ahead to estimate future burial space needs and plan delivery of sufficient space. This identifies several cemeteries where space is running out. A previous report to the Environment and Transportation committee in May 2019 highlighted action needs to be taken and that committee: • Agreed to secure land for the extension of New Monkland and Coltswood Road cemeteries. • Approved the development of a new cemetery for Wishaw at Pather Farm. 2. Report Overview 2.1 Projects designed to address the identified needs were proposed in the last capital program, with budgets based on historic costs from previous projects. Following site investigations and design work this budget is insufficient to enable all three sites to be constructed. A breakdown of cost estimates is given in Table 1. Table 1 Project Name Current Cost Estimate Pather Farm including design costs £5,060,000 Coltswood Extension- including design costs £2,747,350 The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Page 6 of 366
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New Monklands Extension – including design costs £4,054,900 TOTAL £11,862,250 Current Capital Allocation £4,967,432 Pather Farm New Cemetery Creation Project 2.2 The proposed new cemetery at Pather Farm has been in development since 2017. It will replace Cambusnethan when the main section of that cemetery becomes full (projected Sept 2026) serving the community of Wishaw and surrounding areas. Planning permission for the development has been secured subject to conditions, including agreement with SEPA on proposed layout. Following a series of required redesigns, vehicular access will now be through Pather Village and the majority of the lairs on offer will be single. Single lairs are not the preferred option for council or communities but may be the only way of adapting to the higher than expected water table on this site. The projected costs of phase 1 of the project are currently in the region of £5 million and this cost will be confirmed when tender prices are returned October 2023. Works are projected to start on site in early 2024 and conclude the same year. This would enable the construction phase to finish six months before space in Cambusnethan is projected to run out.. A phase 2 can be delivered to the south east of phase 1 and would deliver a further 10 year capacity, development costs will be significantly lower for phase 2 as all the major infrastructure will be delivered through phase 1. Coltswood Cemetery Extension 2.3 Coltswood Cemetery is projected to run out of burial space in June 2026. The extension of the site into land at Morven Street is currently in design. Site investigations have highlighted issues with made up ground and contamination which require further investigation to assess the viability of the project. Estimated costs for the whole project are currently £2.7million. The proposed phase 1 costs are estimated at £1m. Delivery could start late 2024, depending on ground condition viability and budget availability. 2.4 To reduce the risk of burial space running out for this community, while the external extension is still being assessed for viability, the cemeteries team are investigating interim additional burial space through changes to the soft landscaping design of the existing cemetery. This could provide significant additional lair space. The mature trees surrounding the cemetery will be retained but this will involve the removal of some existing shrubs and semi mature trees and may involve removing ad hoc memorialisation that has been placed in the trees. This will be done as sensitively as possible, but as these are not lairs there are no records of the memorialisation. Social media channels, community boards and on-site notices will all be used to raise awareness of changes. New Monklands Cemetery Extension 2.5 New Monklands Cemetery is projected to run out of burial space in July 2031. The extension of the site into nearby farmland acquired by the council is in the early stages of design and ground investigation. The estimated costs for the whole project are £4 million and the proposed phase 1 costs £0.74m. Page 7 of 366
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Bedlay Cemetery Extension 2.6 Bedlay Cemetery is currently closed to new burials. A potential extension site has been identified and provisional planning permission granted however the site is not owned by the council and further progress requires the conclusion of a Section 75 agreement linked to the development of neighbouring land. Progress on this is currently stalled with no active negotiations in place with house builders. Planning permission for the potential extension was renewed in June 2023 so the council is in a position to progress with plans at such time as the development progresses provided resource is available in the capital programme.. Cambusnethan Faith Section 2.7 The Muslim and Faith section of Cambusnethan has capacity to continue to operate until 2043 but will require investment from the capital program to continue with installation of headstones foundations and paths. Bothwellhaugh Cemetery Extension 2.8 Projected run out date for currently developed space in phase 1 of this cemetery is April 2027, however within phase 1 there are existing areas which can be delivered by adding foundation strips for headstones. If capital resources allow this could extend run out dates at this site to 2033. Eastfield Cemetery Replacement 2.9 This site currently has a forecast run out date in 2029. Adjacent council land appears highly unsuitable for extension due to geotechnical issues and an alternative new cemetery for this community should be considered. The service will start to work with property colleagues to identify possible sites. Proposed approach to prioritisation. 2.10 The service has considered not only the revised run out dates for burial space but also the anticipated risks associated with costs and timescales for delivery of projects to address this identified need. Committee is asked to approve the following recommended approach: • Continue to construction phase of Pather cemetery. Tender returns for this project are due to be returned mid September 2023 and would be awarded, subject to affordability and a report to committee providing details of the award once complete. • Continue with site investigations and design for Coltswood and New Monklands cemetery extension projects as budget allows and seek to utilise all appropriate space in existing cemetery footprints. 2.11 As resources allow in the new capital programme the service will seek to: • Finalise design and enter into construction of Coltswood and New Monklands Cemetery external extensions. • Action internal extension plans for Cambusnethan Faith Section, and Bothwellhaugh Cemetery. • Investigate alternative sites to replace Eastfield cemetery. Page 8 of 366
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• Design and construct Bedlay Cemetery if and when S75 concluded. 3. Measures of success • Burial space available within reasonable reach of each community. • Burial provision achieved in the most cost-effective manner possible. 4. Supporting documentation Appendix 1: Cemetery run out dates from Burial Space Strategy data – updated April 2023. Andrew McPherson Chief Officer (Community Operations) Page 9 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? In order to deliver the full program additional capital resources are required. Should Pather tender costs exceed the estimate it will not be achievable within the current capital programme 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Page 10 of 366
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Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? If the full program is not deliverable communities may need to travel further, increasing funeral poverty. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 11 of 366
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Appendix 1 – Burial Space Strategy run out dates across cemeteries Cemetery Area served Runout Date of Developed Lairs (April 2023) Runout Date of Lairs being Developed During 2023/24 Potential Additional Life Span Runout Date of Developed Lairs + Potential lairs Bedlay Cemetery Northern Corridor Closed at present time for new lairs - Extension being developed, subject to section 75 agreement with developer, currently redirecting burials to other cemeteries Approx 20 years capacity, once developed Pather Farm Cemetery Wishaw and surrounding area In development - Procurement underway for construction to commence winter 2023 and completion autumn 2024 Approx 5-7 years capacity in Phase 1, once developed Coltswood Road Cemetery Coatbridge and surrounding area Jun-2026 - Extension possible through development of fields to west Feb-2036 Cambusnethan Cemetery Wishaw and surrounding area Sep-2026 - None Sep-2026 Cambusnethan Cemetery Muslim Burial Space Southern area Mar-2027 - Further development of remaining Muslim area May-2043 Bothwellhaugh Cemetery Motherwell, Bellshill and surrounding area Apr-2027 May-2031 Phased development within cemetery boundaries Jun-2049 Eastfield Cemetery Cumbernauld and surrounding area Feb-2029 - Area to east, requires geotechnical investigation Jul-2062 Kilsyth Cemetery Kilsyth and surrounding area Feb-2031 - Development of lairs along northern wall of existing cemetery. Jan-2036 New Monkland Cemetery Airdrie and surrounding area Jul-2031 - Area to north Jan-2053 Benhar Cemetery Shotts and surrounding area May-2035 - Potential extension into council-owned land to north Aug-2086 Eastfield Cemetery Muslim Burial Space Northern area Jul-2116 - Potential to include in wider cemetery extension above Jul-2116 Page 12 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AM/VA/CM Date 23/08/23 Sustainable Futures - Country Parks for the Future From Chief Officer (Community Operations) E-mail McPhersona@northlan.gov.uk Telephone 07939 280467 Executive Summary Considerable progress has now been made by a dedicated team driving forward the program of work needed to achieve the council’s Country Parks for the Future ambition. In order to catalyse the health and wellbeing of our communities, a new gateway into Strathclyde Country Park has been created for the community in Bellshill. This connecting communities approach is now being extended to improve the entrance to Drumpellier Country Park from Blair Road, centred around the green corridors promoted by the Seven Lochs project. Plans which transform Palacerigg Country Park into a playful landscape for all ages have been co-created with the communities in Cumbernauld. The proposals are based on a series of themed areas and trails creating a high quality greenspace for local residents and improving the economy by attracting regional tourists. Green spaces are key for mitigating and adapting to climate change. The Green Growth Accelerator project at Strathclyde Country Park is awaiting confirmation of a £10million pound grant enabling £15million investment in upgrading the existing watersports centre into a low carbon wellbeing hub with improved outdoor education facilities and sporting activities. Remembering Together, the Scotland wide fund to create Covid-19 memorials in each local authority area, has been working with community groups across North Lanarkshire to design a memorial which be the first major piece in an Art Trail at Strathclyde Country Park. Country Parks for the Future (CPFF) delivers much needed upgrades to our County Park infrastructure, improving health and wellbeing, enhancing our environment, encouraging economic regeneration through place making activity, and reducing our carbon footprint The program is based on significant research and consultation but also remains agile, adapting to capitalise on external funding and responding to changes in the needs of the communities we serve. Recommendations It is recommended that Committee Item 3 Page 13 of 366
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1. Background 1.1 The One Place – One Plan report approved at Policy and Strategy in March 2020 introduced the Country Parks for the Future programme. A 10 year delivery plan to create a shift in the way communities use their parks and greenspace from passive, leisure use to active, engaged community involvement; delivering improvements in health, wellbeing, and social outcomes, as part of the council’s Programme of Work. It aligns with both Sustainable Futures and Transforming Places. 1.2 A dedicated Greenspace Projects Team manage the program and have been in place since June 2021, delivering and developing plans alongside the community. 1.3 A £5million capital program allocation towards the £100million estimated cost of delivering the parks masterplans was allocated in 2020 and program delivery demonstrates an over 50% leverage rate in attracting external investment to support the council’s ambition. 1.4 The masterplanning process took place just before Covid-19 dramatically changed communities lives and behaviours. The pandemic highlighted the importance of greenspace for health and wellbeing and as a significant preventative health resource. Our communities value and utilise greenspace more than ever and we see increased interest from them in actively shaping a new future for our Country Park resource. 1.5 A report to Environment and Transportation committee in February 2022 outlined the designed proposals for a cycle gateway in Bellshill and this report updates committee on delivery 1.6 A report to this committee in February 2023 outlined the proposals for a green growth accelerator in Strathclyde Park and this report updates these proposals. 2. Report 2.1 Country Parks for the Future reimagines our public green spaces as health hubs for the community; sites with high quality public facilities which meet modern needs, providing effective environmental services and opportunities for education, active travel and economic growth. By transforming these valued spaces we can create sustainable, bright futures. 1. Recognise the progress made so far in delivering Country Parks for the Future and the contribution this makes to our programme of work ambitions, particularly around Sustainable Futures and Transforming Places 2. Endorse the proposed forward work plan for continued delivery of CPFF projects over the next 2 year period. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (16) Transform our natural environment to support wellbeing and inward investment and enhance it for current and future generations Page 14 of 366
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Active Parks 2.2 The Bellshill Gateway to Strathclyde Country Park creates an appealing entrance into the country park for three of the more deprived communities in the area, with open-air wheeled sports facilities as the flagship attraction. These were highlighted by the community as an area of interest when the 2019 Masterplan for Strathclyde Country Park was created. The project has delivered a pump track, jump line, mountain bike skills loop, mountain bike trails area (a first for a public park in Scotland) and a mountain bike trails obstacle course. These facilities offer a top quality experience to the community of North Lanarkshire. In depth consultation, which took place to design the gateway, led to several additions including two new ‘learn to ride’ areas in the wider park and sports lighting at the pump track which extends usability in the Scottish winter months. Complimentary features have also been delivered including • outdoor natural play • biodiversity enhancements • nature trail including an activity pack and an app for visually impaired visitors. • a car park 2.3 Improved walking and cycling routes connect the gateway right through to Strathclyde Loch, and an active travel hublette was added to the design in order to link with the Motherwell Station improvement program. The project was delivered in collaboration with community organisations and local residents. External funding from five different funders contributed over 50% of the £1.5million being invested through the project. 2.4 To stimulate use of the new facilities, a £60,000 activity program was organised through funding from Smarter Choices Smarter Places. This provided cycle engagement sessions at the learn to ride areas and pump-track. Over 1000 local people have taken part in 70 different wheeled sports activity sessions and over 49 local volunteers, the council and NHS staff have also benefitted from training to enable them to continue providing activities on site. Funding from Events Scotland supported ‘Cycle Fest’ in May 2023, a community celebration at the Bellshill Gateway providing activities across the wheeled sports facilities as well as walks and other activities. 2.5 In order to gauge the impact of the works the number of general visitors using the facilities are recorded via a series of people/cycle counters. These show that from 22 November 2022 to 29 June 2023, 80,730 pedestrians, 49,971 cyclists, 6108 scooters have used the Bellshill Gateway and associated park improvements. 2.6 More detailed feedback from the community partner organisations delivering activities at the Gateway tells us that participants at their sessions go from riding a bike with stabilisers at the beginning to wheeling freely on their own at the end. Teens who turn up with e-bikes are converting to pedal bikes and there is an uptake in helmet wearing. Young adults with high levels of skill are helping others in their peer group to pick up tricks and being encouraged to return to sessions as they have made friends. As a stamp of approval Scottish Cycling use the project as an example of best practice and the UCI championships held one of their junior heats at the facility. The project has been submitted for a COSLA Excellence Award under the category - Tackling Inequality and Improving Health and Wellbeing. Page 15 of 366
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2.7 Our communities get the most benefit from our greenspaces if they can access them easily and enjoyably as shown through the Bellshill Gateway project. Improving the quality of routes through greenspaces extends the number of different types of people who can use them and adding lighting increases their usability as active travel routes during darker winter afternoons/early evening. The Greenspace Projects team have undertaken a series of other smaller improvements over the last two years based on this principle. 2.8 £260,000 of improvements to the drainage and surfacing of over five miles of paths in Palacerigg Country Park have been carried out. The routes chosen were selected based on feedback from staff and stakeholders as well as a public survey in January 2023. To improve navigation around the path network, key visitor signage is also being replaced and refreshed, starting at the key entrances, main car park and around buildings but also stretching out to provide better navigation on all main routes. A group of staff from different departments along with community stakeholder organisations involved in Palacerigg Country Park are working on designs and £47,000 of new signage will be in place this autumn. “Now that the work on Palacerigg and surrounding area paths is fully complete, I wanted to write to you on behalf of all of us at Palacerigg parkrun, to thank you and the team for all your support in making this happen. I know the original plans did not include all of of the parkrun route, and that your team worked to get alternative funding in order for us to have the entire route upgraded, the result is amazing. We have seen our participant numbers double to mid 90's since we relaunched after the improvements and the feedback has been nothing but positive. The quality of the path network now makes it so much more accessible to many more people who want to run, walk, jog, or even push a buggy to take part in parkrun. It also means many more people are enjoying everything that Palacerigg has to offer.” Parkrun volunteer organiser. 2.9 Navigation is an important part of encouraging more recreational and active travel access, and at Strathclyde Country Park a new, interactive map has been developed with the community. Funded through Smarter Choices Smarter Places, the project has collected favourite routes and information on points of interest and used these to create an engaging, online map which will encourage people to try new running routes or cut through the park on their way to work. 2.10 Building on this success of the new Bellshill Gateway at Strathclyde Country Park the entrance to Drumpellier Country Park from Blair Road is being enhanced, encouraging visitors to walk through the park to reach the Visitor Centre and Crannog play area rather than travelling by car. The existing informal parking is being transformed into a formal car park, with appropriate Blue Badges spaces and surrounding tree and wildflower planting. The next steps are to develop a nature trail connecting Blair Road to the Lochside. Creative Parks 2.11 Our communities have many different interests and through the Masterplans we aim to provide a broad range of opportunities so that as many different types of people engage with parks and gain the wellbeing benefits this brings. The ‘Creative Country Parks’ approach crafts parks where culture complements sport and recreation, where Page 16 of 366
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the natural environment is enhanced by creative arts, and where visitors are inspired and engaged. This vision is an integral part of the Country Parks for the Future programme and provides the opportunity to contribute directly across a wide range of council priorities from economic development and education to community empowerment. 2.12 An Art Park Advisory Group has been formed from key officers across relevant council departments, and two community artists in residences for 2023/24 established. A range of projects are in development with external funding applications underway to support delivery, and a highlight is the Remembering Together North Lanarkshire project. 2.13 The Environment and Climate change committee received a report on the Remembering Together project, creating a Covid-19 memorial for North Lanarkshire in February 2023. Since then, feedback from the public consultation has enabled a concept design to be finalised. 2.14 Participants had reflected that the pandemic made them appreciate outdoor spaces for recreation but that they missed social contact during this period. They suggested that the memorial could offer a place for people to meet and Remember Together as well as for community designed art panels to be displayed. Wider public feedback highlighted seating should accommodate all ages and abilities and to take into account the needs of those suffering from long-covid. 2.15 The public survey gave a clear steer on location and soft landscaping preferences and determined that the art panels should be made from materials which reflect Lanarkshire’s manufacturing heritage. A lectern at the entrance will have information about the pandemic, the process of creating the memorial, and direct visitors to the Remembering Together website where more information is available. The memorial space itself will not contain any words. 2.16 The detailed technical design will be produced this summer, tendered in the autumn and delivered spring 2024. Particular consideration will be given to working with firms based in North Lanarkshire or who’s business has a positive impact on the area. The public will be offered the opportunity to be involved in creating the soft landscaping elements of the Remembering Together memorial through tree planting, blub planting and wildflower seed sowing activities. 2.17 The Remembering Together Memorial will become a living space which our communities can continue to benefit from as we move forward out of the pandemic. Encouraging them to continue leading healthy active lives and building stronger, caring communities. Sustainable Parks 2.18 The Mega Flora project is a interdepartmetal approach to naturalising and enhancing grassland management. The project will create diverse and healthy greenspaces for local people to enjoy that reduce biodiversity loss, provide ecosystem services, and help combat the climate emergency. 2.19 The Greenspace Scotland “levelling-up parks” fund has provided £35k for research into naturalising grassland, developing a detailed plan for different wildflower establishment techniques which are tailored to each land parcel, increasing the Page 17 of 366
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success rate of meadow establishment. Information will be provided at each location, with a link to a website where more information can be found. Through engaging with local communities to discuss the trial sites near them, we hope to change perceptions and increase awareness. 2.20 Community Operations have been investigating green energy solutions linked to parks for several years through a Scotland wide Park Power research project led by Greenspace Scotland. Strathclyde Country Park (SCP) was identified by independent consultants as a site with very high potential. The need to modernise the Watersports Centre and provide updated public services, including space for delivery of the Outdoor Education program, was scoped during the Masterplanning process and approved by committee in 2020. A report to this committee in February 2023 outlined the bid submitted to Scottish government. We have not yet received a funding decision from the Scottish government which has pushed the project timelines back 6 months with potential completion in 2027. Playful Landscapes 2.21 The Palacerigg Country Park Masterplan was developed in consultation with the local population of Cumbernauld through drop-in events and an online questionnaire. Over 1,500 people engaged in the consultation including over 300 at face-to-face events and 1,200 online responses. This consultation process identified Play, Access and Community as key areas in need of improvement. The community want a place full of special and authentic experiences hosting a wide range of activity, and the masterplan recommends developing a strong, distinctive brand identity with ‘best-in-class’ attractions at a regional/Scottish level capable of providing a driver for visitor footfall and repeat visits. 2.22 The Masterplan recommends combining natural play in traditional settings with a range of adventurous and exploratory experiences across the natural landscape of the park. The service commissioned a co-design process in 2022 and 2023 which focussed on creating a plan for a playful landscape for everyone at Palacerigg Country Park. The design process included 27 workshops with stakeholder groups, conducted 26 face to face surveys in Cumbernauld Town Centre, ran 3 co-design workshops in the park with 105 people and also surveyed over 300 members of the wider population through a digital questionnaire. 2.23 All of this information, plus surveys of the park, was used to design a playful landscape made up of complementary but thematically distinct interventions. There is now a fully costed plan outlining how to deliver of all the aspects of the design. Attracting sufficient funding and delivering this vision would create new infrastructure, improving the social and physical environment in the park and creating a regional/national level Country Park attraction, bringing in more tourists and providing a valuable resource for residents of Cumbernauld across all age groups. 2.24 The visitor centre is subject to an active Community Asset Transfer request by Palacerigg Community Trust (PCT) which aims to provide affordable, inclusive services for the community based in the former visitor centre. If the transfer is successfully concluded in the near future the service intends to work with the trust in seeking external funding streams for insulation, efficiency improvements, and renewable energy generation. Page 18 of 366
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2.25 In addition to proposed car parking improvements at Palacerigg, access to the site via Active Travel would also benefit from be improved through links to the Community Growth Areas which are being developed to the North and West of the park, and through them to the Town Centre and the Pan orbital expressway over the next 7 years. The feasibility of this will be examined as a cross departmental area of focus. 2.26 Combining activity, sustainability and creativity the Playful Landscape Plan for Palacerigg will act as the catalyst to regenerating the whole park. In order to deliver these ambitious plans investment of £4 million is required and currently funding bids to RCGF and NHLF and CARES are being prepared. Next Steps Timeline 2.27 Project 23/24 24/25 25/26 26/27 27/28 28/29 Blair Road Gateway Remembering Together Mega Flora Art Parks* Green Growth Accelerator* Playful Landscapes* (*indicates projects subject to funding being secured) 3. Measures of success 3.1 Completion of priority projects listed within the approved Masterplans, utilising available external funding to boost capital allocation for CPFF. 3.2 Engagement with communities relevant to each project to ensure their feedback is incorporated at a design stage and they are actively engaged in making best use of delivered projects. 3.3 Cross departmental working which genuinely transforms places for our communities, linking up the different services they receive from the council. Andrew McPherson Chief Officer (Community Operations) Page 19 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Projects detailed will only be fully deliverable if budget is secured. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Page 20 of 366
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Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Several projects detailed will have a positive impact on the carbon footprint of council operations 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The projects provide positive opportunities for communicating progress in achieving our POW with communities in North Lanarkshire 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 21 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref Date 23/08/23 North Lanarkshire Council Air Quality Action Plan 2023-2028 From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary This report presents Elected Members with the Council’s updated Air Quality Action Plan (AQAP) for the period 2023-2028. A statutory requirement under the Local Air Quality Management (LAQM) framework where Air Quality Management Areas (AQMAs) have been declared, the AQAP outlines measures the council pledge to take over the coming years to improve air quality within the AQMAs and wider North Lanarkshire area. The measures in the AQAP were prepared with input from internal and external stakeholders and were subject to robust consultation in accordance with the relevant guidance. The AQAP has been appraised by relevant and statutory consultees including the Scottish Government and Scottish Environment Protection Agency (SEPA). Air pollution continues to be the biggest environmental threat to health in the UK, with between 28,000 and 36,000 deaths a year being attributed to long-term exposure (UK Committee on the Medical Effects of Air Pollutants). In 2018, Health Protection Scotland estimated that approximately 1,700 attributable (premature) deaths in Scotland annually can be attributed to air pollution. Once committee approval has been granted it will become a publicly available document which demonstrates the Council’s commitment to improving air quality for the people of North Lanarkshire. Recommendations It is recommended that the Committee: • Consider the contents of this report and the accompanying appendices; and • Approve the North Lanarkshire Council Air Quality Action Plan 2023-2028 The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (14) Ensure the highest standards of public protection Item 4 Page 23 of 366
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1. Background 1.1 Air pollution is associated with an ever-increasing range of adverse health impacts, from cardiovascular and respiratory illnesses to more-recently links with incidence of dementia. 1.2 Local authorities in Scotland have a statutory duty to monitor and report on air quality in their area under a framework known as Local Air Quality Management (LAQM). National objectives and dates for compliance have been set for seven significant pollutants. The main pollutants of concern in North Lanarkshire are Nitrogen Dioxide (NO2) and Particulate Matter (PM10 and PM2.5). Road traffic emissions are a significant source of these pollutants in North Lanarkshire. 1.3 As a result of extensive air quality monitoring and investigation over several years, pollution levels exceeding the national air quality objectives for PM10 were identified in several areas of North Lanarkshire and these were consequently declared AQMAs. Some of the AQMAs have since been revoked (the last revocation being for the Croy AQMA, effective from 18/07/2022) however three AQMAs remain:- • Motherwell Town Centre • Whifflet/Shawhead/Kirkshaws (Coatbridge), • Chapelhall The declaration of AQMAs requires that an Air Quality Action Plan (AQAP) is prepared and published. This latest AQAP follows on from the previous Plan which was approved by the Infrastructure Committee on 21/11/2018. 2. Report 2.1 The AQAP 2023-28 has been produced as part of our statutory duties required by the LAQM Framework. It outlines the actions the Council will take to improve air quality in North Lanarkshire between 2023-2028 and encompasses input from across various council services. 2.2 Following the relevant air quality guidance (Policy Guidance document PG(23)) stakeholders from across several council services, elected members and relevant external stakeholders attended two meetings to discuss and formulate the basis for the preparation of the action plan measures. Subsequently the proposed action plan measures were developed, and an online public consultation took place. Consideration was then taken of the consultation responses and a list of action plan measures was finalised and the Final Draft AQAP document written up. The final Draft AQAP was then subject to further final consultation with statutory consultees including the Scottish Government and SEPA and comments raised during this consultation were noted. 2.3 From the overall list the key priorities that the Council pledge to focus on are as follows: • We will investigate air quality around schools in North Lanarkshire with a focus on drop-off and pick-up times. • We will facilitate modal shift from private car use to active travel and public transport. • We will improve active travel options to North Lanarkshire Council hubs. Page 24 of 366
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• As a council we will lead by example in taking measures to reduce air pollution in North Lanarkshire, including decarbonisation of the Council’s vehicle fleet. • We will undertake a comprehensive review of air quality monitoring to optimise resources and coverage across North Lanarkshire. • We will increase EV charging infrastructure across North Lanarkshire. 2.4 The Glasgow Region City Deal includes several major projects aimed at increasing regeneration and investment in the North Lanarkshire area through improving transport links and infrastructure and redeveloping sites including: • A8/M8 corridor access improvements; • Glenboig link road; and • Pan Lanarkshire orbital transport corridor. These works are complemented by local long-term redevelopments and regeneration projects which are progressing under the Plan for North Lanarkshire. The development control process for each of these will consider the potential effects on local air quality and assessments will determine any impact on the relevant statutory objectives for air quality. Any potential for cumulative impacts on air quality as development progresses will also be considered in relation to these major infrastructure projects. Cognisance will be taken of developments close to or impacting on the AQMAs. 2.5 This updated Plan also forms part of the overall Environment Strategy for the Council which will continue to be reported to elected members at relevant intervals. 3. Measures of success 3.1 Under the requirements of the Local Air Quality Management framework, progress with the action plan measures will continue to be evaluated on an annual basis and reported on in the statutory Annual Progress Report submitted to Scottish Government and SEPA. 4. Supporting documentation 1. Appendix 1 Air Quality Action Plan 2023-2028 2. Appendix 2 Air Quality Annual Progress Report 2022 Andrew McPherson Chief Officer (Community Operations) Page 25 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Each individual action plan measure contained within the document has financial information included, as well as details on how each measure will be funded. There is also access to apply for ring-fenced Scottish Government Air Quality Action plan grant funding on an annual basis. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The production of the AQAP is a statutory requirement under the Environment Act 1995. Legal and Democratic Solutions have been involved in aspects of air quality work such as the revocation of AQMAs 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ Page 26 of 366
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If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Colleagues involved in carbon reduction measures in North Lanarkshire have been involved in the preparation of this AQAP. One of the action plan measures is that that the council will ensure air quality and climate change policy actions in North Lanarkshire enjoy a relationship with co-benefits for both areas. The AQAP has also been subject to a strategic environmental assessment (SEA) Screening Assessment, the Determination outcome being that no further SEA assessment was necessary for the plan. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? In carrying out our statutory responsibilities a key element has been awareness- raising on issues of air quality. To this end we liaise regularly with corporate communications on awareness-raising campaigns e.g. Clean Air Day as well as in communicating relevant consultations as part of the LAQM framework. Air quality within North Lanarkshire is improving and it is important to make this known to residents. 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ Page 27 of 366
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If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 28 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 OFFICIAL OFFICIAL OFFICIAL OFFICIAL North Lanarkshire Council Air Quality Action Plan In fulfilment of Part IV of the Environment Act 1995 Local Air Quality Management 2023 - 2028 Appendix 1 Page 29 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Information North Lanarkshire Council Local Authority Officer Fiona Maguire Department Protective Services Address Civic Centre, Windmillhill St, Motherwell, ML1 1AB Telephone 01236 856300 E-mail maguiref@northlan.gov.uk Report Reference Number NLC AQAP Date July 2023 Page 30 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Document control Title North Lanarkshire Council Air Quality Action Plan 2023-2028 Owner Andrew McPherson Contact mcphersona@northlan.gov.uk Governance Group Environment and Climate Change Committee Author Fiona Maguire Contact maguiref@northlan.gov.uk Revision History Number Originator Date Review Commenced Revision description/record of change No revisions as yet – new document Document Approvals Number Governance Group Date approval granted Date approval to be requested (if document still draft) 1 Environment and Climate Change Committee 23rd August 2023 Consultation Record (for most recent update) Status of document consulted upon Final Draft Air Quality Action Plan 2023-2028 Stakeholders consulted/date Stakeholder meetings, steering group and public consultation undertaken during 2022-2023. Stakeholders consulted included relevant services North Lanarkshire Council, elected members, statutory consultees including Scottish Government, SEPA, neighbouring local authorities, Transport Scotland, SPT. Full details of consultation in Sections 1.8, 1.9 and Appendix A Strategic Alignment The Plan for North Lanarkshire Climate Plan – Action on Climate Together 2030 Local Transport Strategy Environment Plan Local Development Plan Biodiversity Action Plan 2023-2027 Priority – Improve the health and wellbeing of our communities. Ambition Statement – (14) Ensure the highest standards of public protection. Next review date Review Date 2028 Page 31 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Executive Summary This Air Quality Action Plan (AQAP) has been produced as part of our statutory duties required by the Local Air Quality Management framework. It outlines the action we will take to improve air quality in North Lanarkshire Council between 2023-2028. This action plan replaces the previous action plan which ran from 2018-2021. Projects delivered through the past action plan include: • Revocation of Croy Air Quality Management Area (AQMA). • Continuous Improvements to the North Lanarkshire Council vehicle fleet with over 50% of vehicles fitted with tracking devices to monitor and provide information on idling, speeding and unnecessary journeys. • Driver Certificate of Professional Competence training has been provided for all Council drivers, including modules on safe and efficient driving. • Extensive provision of pool cars for use for Council business, including electric and hybrid vehicles. • Expansion of electric vehicle charging points, some of which are available for public use. • Continuation of the Eco Stars Fleet Recognition exceeding a total of 200 members. • Car parking enforcement in town centres in North Lanarkshire to deter inappropriate parking and to encourage the use of public transport and active travel where available. • Ongoing promotion of sustainable travel methods, particularly walking and cycling for both leisure and commute. This included funding from the Scottish Government air quality budget being provided for footpath shared use works and signage in Motherwell Town Centre linking into wider active travel improvements in the area. • Establishing a monitoring network for PM2.5 in line with statutory requirements. Page 32 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 i OFFICIAL OFFICIAL OFFICIAL OFFICIAL • The ongoing programme of upgrading our automatic air monitoring units and ensuring they are sited in the most appropriate locations. Over the past few years a new automatic monitoring site has been set up at Ravenscraig and sites at Sunnyside Rd and Calder St (both Coatbridge) decommissioned and relocated to more appropriate sites. • Development of a regional Air Quality dispersion model to include the most populated centres and areas of growth within North Lanarkshire Council, enabling the Council to target areas for monitoring, consider cumulative effects of developments and plan and prioritise areas for future actions. • Motherwell Town Centre Transport Interchange and redevelopment of Motherwell Train Station and new road infrastructure behind Muir Street are now complete and should lead to improved air quality in this area of Motherwell Town Centre by reducing traffic congestion and making public transport a more attractive and accessible alternative to the car. • Contributions to improving cycling infrastructure in Strathclyde Park has also been carried out, and several ebikes purchased which are due to be added to the park’s bike hire fleet. • Significant awareness-raising of air quality issues among the public, including the promotion of the “A Breath of Fresh Air in Lanarkshire” walking and Cycling map and APP for Strathclyde Park in conjunction with South Lanarkshire Council. This APP received a refresh and was launched on Clean Air Day in 2021. The North Lanarkshire Council website was also upgraded in 2021 and all pages relating to air pollution were updated. Air pollution is associated with several adverse health impacts. It is recognised as a contributing factor in the onset of heart disease and cancer. Additionally, air pollution particularly affects the most vulnerable in society - children and older people, and those Page 33 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 ii OFFICIAL OFFICIAL OFFICIAL OFFICIAL with heart and lung conditions. There is also often a strong correlation with equalities issues because areas with poor air quality are also often the less affluent areas1,2. North Lanarkshire Council is committed to reducing the exposure of people in North Lanarkshire to poor air quality to improve health. There has been three consecutive years of compliance with the relevant air quality objectives (AQOs), however, transport numbers were dramatically affected by the lockdown-restrictions of the Covid-19 pandemic in 2020 and rose again in 2021 and 2022. As we are still in a post-pandemic recovery phase, it is our duty to maintain the AQAP until we have collected the required evidence to ensure that there is no likelihood of exceedance of any of the AQOs at sensitive receptor locations across the Council area. We have developed actions that can be considered under seven broad topics: • Alternatives to private vehicle use • Promoting Travel Alternatives • Promoting low emission transport • Vehicle fleet efficiency • Policy guidance and development control • Public information • Transport planning and infrastructure Our priorities are: • Priority 1 – we will investigate air quality around schools in North Lanarkshire with a focus on drop-off and pick-up times. • Priority 2 – we will facilitate modal shift from private car use to active travel and public transport. 1 Environmental equity, air quality, socioeconomic status and respiratory health, 2010 2 Air quality and social deprivation in the UK: an environmental inequalities analysis, 2006 Page 34 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 iii OFFICIAL OFFICIAL OFFICIAL OFFICIAL • Priority 3 – we will improve active travel options to NLC hubs. • Priority 4 – as a council we will lead by example in taking measures to reduce air pollution in North Lanarkshire, including decarbonisation of the Council’s vehicle fleet. • Priority 5 – we will undertake a comprehensive review of air quality monitoring to optimise resources and coverage across North Lanarkshire. • Priority 6 – We will increase EV infrastructure across North Lanarkshire. In this AQAP we outline how we plan to effectively tackle air quality issues within our control to meet statutory air quality objectives within the shortest possible time. However we recognise that there are many air quality policy areas that are outside of our influence, but for which we may have useful evidence, and so we will continue to work with the Scottish Government and partner organisations on policies and issues beyond North Lanarkshire Council’s direct influence. In accordance with the requirements of PG (S) (23), North Lanarkshire Council expects the Nitrogen Dioxide (NO2) element of the Chapelhall and Coatbridge AQMAs to be revoked no later than 2024 with the remaining AQMAs revoked within the shortest possible time. Responsibilities and Commitment This AQAP was prepared by the Pollution Control Team of North Lanarkshire Council with the support and agreement of the following officers and departments: • Fiona Maguire, Senior Environmental Health Officer, Pollution Control • Mark Findlay, Assistant Business Manager, Pollution Control • Annie Danskin, ITP Energised • Susan McDougall, Team Leader (Transport and Planning) • Lorna Bowden, Planning and Place Manager • Gordon Laing, Planning Manager (Strategy and Policy) • Edward McLennaghan, Senior Planning Officer • Lyndsay Noble, City Deal Manager Page 35 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 iv OFFICIAL OFFICIAL OFFICIAL OFFICIAL • Lynda Stevenson, Climate Change Lead Officer • Andrew McPherson, Chief Officer (Community Services) • Hayley Andrew, Community Greenspace Manager • Chris Gannon, Procurement Manager • Michael Dolan, Education and Families Manager • Allan Comrie, SPT Following consultation with statutory and other relevant consultees including SEPA and the Scottish Government, this AQAP will be approved by the North Lanarkshire Council Environment and Climate Change Committee and thereafter ratified by Full Council and submitted to the Defra via the Report and Submission Website (RSW). This AQAP will be formally reviewed and republished on a five-yearly cycle from date of initial publication. Progress each year will be reported in the Annual Progress Report (APR) produced by North Lanarkshire Council, as part of our statutory Local Air Quality Management duties. A local authority should allow 12 months for the formal action plan review process to take place and to ensure the revised action plan is republished within the five-yearly cycle. If you have any comments on this AQAP, please send them to Fiona Maguire at: Pollution Control and Public Health, Protective Services, Civic Centre, Windmillhill Street, Motherwell, ML1 1AB Telephone : 01236 856300 Email : maguiref@northlan.gov.uk Page 36 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 v OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table of Contents Executive Summary ................................................................................................... Responsibilities and Commitment ......................................................................... iii Introduction ............................................................................................................. 10 Summary of Current Air Quality in North Lanarkshire Council .......................... 13 1.1 Nitrogen Dioxide (NO2) .........................................................................................13 1.2 Particulate Matter (PM10) ......................................................................................14 1.3 Particulate Matter (PM2.5) .....................................................................................15 North Lanarkshire Council’s Air Quality Priorities .............................................. 16 1.4 Source Apportionment ..........................................................................................16 1.5 Required Reduction in Emissions .........................................................................21 1.6 Key Priorities ........................................................................................................23 1.7 Links with other North Lanarkshire Council Plans and Strategies .........................24 Development and Implementation of North Lanarkshire Council AQAP ........... 26 1.8 Consultation and Stakeholder Engagement..........................................................26 1.9 Steering Group .....................................................................................................29 AQAP Measures ...................................................................................................... 30 Appendix A: Response to Consultation ............................................................... 37 Appendix B: Reasons for Not Pursuing Action Plan Measures ......................... 50 Appendix C: Trend Graphs of Pollution Levels within the AQMAs .................... 51 Appendix D: Summary of Source Apportionment Analysis within AQMAs ...... 60 Appendix E: Summary of Regional Modelling Studies 2020-2022 ..................... 78 Glossary of Terms .................................................................................................. 86 List of Tables Table 1: Source Apportionment in Chapelhall ........................................................... 18 Table 2: Source Apportionment in Coatbridge ........................................................... 19 Table 3: Source Apportionment in Motherwell ........................................................... 20 Page 37 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 vi OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 4:Comparison of Statutory Air Quality Objectives and 2021 WHO Guideline Values ....................................................................................................... 22 Table 5:Statutory Consultees .................................................................................... 26 Table 6: Invitees to Stakeholder Event ...................................................................... 27 Table 7: Air Quality Action Plan Measures ................................................................ 30 List of Figures Figure 1: Annual Mean Concentrations of NO2 at CM1 Chapelhall ........................... 50 Figure 2: Annual Mean Concentrations of NO2 at CM4 Motherwell ........................... 50 Figure 3: Annual Mean Concentrations of NO2 at CM3 Whifflet ................................ 51 Figure 4: Annual Mean Concentrations of NO2 at CM12 Whifflet A725 ..................... 51 Figure 5: Annual Mean Concentrations of NO2 at CM5 Shawhead Coatbridge ......... 52 Figure 6: Annual Mean Concentrations of NO2 at CM6 Kirkshaws Coatbridge ......... 52 Figure 7: Annual Mean Concentrations of PM10 at CM1 Chapelhall .......................... 53 Figure 8: Annual Mean Concentrations of PM10 at CM4 Motherwell.......................... 53 Figure 9: Annual Mean Concentrations of PM10 at CM3 Whifflet ............................... 54 Figure 10: Annual Mean Concentrations of PM10 at CM12 Whifflet A725 .................. 54 Figure 11: Annual Mean Concentrations of PM10 at CM5 Shawhead Coatbridge ..... 55 Figure 12: Annual Mean Concentrations of PM10 at CM6 Kirkshaws Coatbridge ...... 55 Figure 13: Annual Mean Concentrations of PM2.5 at CM1 Chapelhall ....................... 56 Figure 14: Annual Mean Concentrations of PM2.5 at CM4 Motherwell ....................... 56 Figure 15: Annual Mean Concentrations of PM2.5 at CM3 Whifflet ............................ 57 Figure 16: Annual Mean Concentrations of PM2.5 at CM12 Whifflet A725 ................. 57 Figure 17: Annual Mean Concentrations of PM2.5 at CM5 Shawhead Coatbridge ..... 58 Figure 18: Annual Mean Concentrations of PM2.5 at CM6 Kirkshaws Coatbridge ..... 58 Figure 19: Contribution to Annual Mean NOx Concentrations from Different Source Types in Chapelhall .................................................................................. 60 Page 38 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 vii OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 20: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Chapelhall- Site 1 Lauchope Street ............................. 60 Figure 21: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Chapelhall- Site 2 A73 Main Street .............................. 61 Figure 22: Contribution to Annual Mean PM10 Concentrations from Different Source Types in Chapelhall .................................................................................. 61 Figure 23: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Chapelhall- Site 1 Lauchope Street ............................. 62 Figure 24: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Chapelhall- Site 2 A73 Main Street .............................. 62 Figure 25: Contribution to Annual Mean PM2.5 Concentrations from Different Source Types in Chapelhall .................................................................................. 63 Figure 26: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Chapelhall- Site 1 Lauchope Street ............................. 63 Figure 27: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Chapelhall- Site 2 A73 Main Street .............................. 64 Figure 28: Contribution to Annual Mean NOx Concentrations from Different Source Types in Motherwell .................................................................................. 64 Figure 29: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Motherwell – Site 3 Airbles Road ................................. 65 Figure 30: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Motherwell – Site 4 Windmillhill Street ......................... 65 Figure 31: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Motherwell – Site 5 Hamilton Road .............................. 66 Figure 32: Contribution to Annual Mean PM10 Concentrations from Different Source Types in Motherwell ................................................................................. 66 Figure 33: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Motherwell – Site 3 Airbles Road ................................. 67 Figure 34: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Motherwell – Site 4 Windmillhill Street ......................... 67 Page 39 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 viii OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 35: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Motherwell – Site 5 Hamilton Road .............................. 68 Figure 36: Contribution to Annual Mean PM2.5 Concentrations from Different Source Types in Motherwell .................................................................................. 68 Figure 37: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Motherwell – Site 3 Airbles Road ................................. 69 Figure 38: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Motherwell – Site 4 Windmillhill Street ......................... 69 Figure 39: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Motherwell – Site 5 Hamilton Road .............................. 70 Figure 40: Contribution to Annual Mean NOx Concentrations from Different Source Types in Coatbridge .................................................................................. 70 Figure 41: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Coatbridge – Site 6 Whifflet Street ............................... 71 Figure 42: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Coatbridge – Site 7 Kirkshaws Road ........................... 71 Figure 43: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Coatbridge – Site 8 Calder Street ................................ 72 Figure 44: Contribution to Annual Mean PM10 Concentrations from Different Source Types in Coatbridge .................................................................................. 72 Figure 45: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Coatbridge – Site 6 Whifflet Street ............................... 73 Figure 46: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Coatbridge – Site 7 Kirkshaws Road ........................... 73 Figure 47: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Coatbridge – Site 8 Calder Street ................................ 74 Figure 48: Contribution to Annual Mean PM2.5 Concentrations from Different Source Types in Coatbridge .................................................................................. 74 Figure 49: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Coatbridge – Site 6 Whifflet Street ............................... 75 Page 40 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 ix OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 50: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Coatbridge – Site 7 Kirkshaws Road ........................... 75 Figure 51: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Coatbridge – Site 8 Calder Street ................................ 76 Figure 52: Regional Modelling Study Area of Coverage included Explicitly Modelled Roads 2021-2022 ..................................................................................... 79 Figure 53:Predicted Annual Mean NO2 Concentration Across Study Area ................ 80 Figure 54:Predicted Annual Mean PM10 Concentration Across Study Area .............. 81 Figure 55:Predicted Annual Mean PM2.5 Concentration Across 7 Study Area ........... 82 Figure 56:Areas of Major Infrastructure Projects in North Lanarkshire ...................... 83 Figure 57: The Pan-Lanarkshire Orbital Transport Corridor ...................................... 84 Page 41 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 10 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Introduction This report outlines the actions that North Lanarkshire Council will deliver between 2023-2028 to reduce concentrations of air pollutants and exposure to air pollution; thereby positively impacting on the health and quality of life of residents and visitors to the North Lanarkshire Council area. The AQAP covers all three of North Lanarkshire Council’s AQMAs, namely Motherwell Town Centre, Chapelhall and Coatbridge, and focuses on the concentrations of Nitrogen Dioxide (NO2) and Particulate Matter (PM10 and PM2.5) across the North Lanarkshire Council Area. Compliance with the Air Quality Strategy (AQS) objectives for other pollutants was met at the start of the LAQM process and there is no monitoring carried out for other pollutants. It has been developed in recognition of the legal requirement on the local authority to work towards AQS objectives under Part IV of the Environment Act 1995 and relevant regulations made thereunder and to meet the requirements of the Local Air Quality Management (LAQM) statutory process. There has been several years of compliance with the NO2 objectives within the AQMAs and, in accordance with the requirements of PG (S) (23), North Lanarkshire Council expects the NO2 element of the Chapelhall and Coatbridge AQMAs to be revoked no later than 2024 with the remaining AQMAs revoked within the shortest possible time following sustained compliance with the statutory air quality objectives. North Lanarkshire continues to be a popular commuter destination with its extensive trunk road network providing easy access to the major cities of Glasgow, Edinburgh and Stirling. Several large-scale developments and major infrastructure projects are proposed in North Lanarkshire over the next decade that have the potential to influence air quality across North Lanarkshire and the Chapelhall and Motherwell AQMAs in particular. The Glasgow Region City Deal includes several major projects aimed at enabling regeneration and generating investment in the North Lanarkshire area through significantly improving transport links and infrastructure and redeveloping sites. There are three core City Deal projects in North Lanarkshire: • A8/M8 corridor access improvements Page 42 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 11 OFFICIAL OFFICIAL OFFICIAL OFFICIAL • Glenboig link road • Pan Lanarkshire orbital transport corridor The Pan Lanarkshire Orbital Transport Corridor (the “Pan-Lan”) is a £245.5 million road improvement project linking the M74 in the south with the M80 on a route through the Ravenscraig site at the top of Motherwell. The Pan-Lan comprises three distinct projects: • East Airdrie Link Road (EALR) – creating a new 10 kilometre road link that provides a more direct north-south link between the M8 (at the Newhouse/Eurocentral interchange) to the A73 north of Riggend. This will enable much of the current A73 through traffic to avoid Chapelhall and should deliver a significant reduction in traffic-related air pollution in the Chapelhall AQMA. It is anticipated that this new road link will also be the main access to the NHS Lanarkshire New Monklands Hospital (not yet constructed) proposed for Wester Moffat, near Drumgelloch. • Ravenscraig Access Infrastructure – creating new and upgraded road infrastructure from the M74 at Motherwell to the M8 at Eurocentral/Newhouse, crossing under the West Coast Mainline. Also providing access to the Ravenscraig major development site. • Motherwell Town Centre and Rail Station – the redevelopment of Motherwell Rail Station, led by ScotRail with funding support from Transport Scotland and SPT. This involves public realm improvements and road layout changes at Muir Street, Motherwell to create more capacity for buses and new arrangements for taxis, drop-off and disabled parking. This will reduce traffic congestion in this part of Motherwell town centre enabling greater free-flow of traffic and provide additional infrastructure for public transport and active travel interchange at Motherwell Train Station. The work at Motherwell train station and Muir Street is now complete and the new facilities opened in June 2023. Further detailed information is available on the North Lanarkshire Council website at Pan Lanarkshire orbital transport corridor. In addition to the City Deal projects there is also the long-term redevelopment of the former Ravenscraig steelworks site, to the north of Motherwell. The regeneration and redevelopment of the Ravenscraig site will involve new housing, employment and Page 43 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 12 OFFICIAL OFFICIAL OFFICIAL OFFICIAL commercial development built over a long period of time. It is highly likely that this development will impact on air quality within the Motherwell area. As part of the Pan Lanarkshire Corridor project, local and strategic active travel will be delivered to support wider development and any growth along the corridor. Another significant project is the planned relocation of the existing NHS Lanarkshire University Hospital Monklands from Airdrie to an area east of Airdrie known as Wester Moffat. This site has been approved by the Scottish Government and the projected opening year for the new hospital at the time of writing is 2031. The development control process for each of these developments will consider the potential effects on local air quality and assessments will determine any impact on the relevant statutory objectives for air quality. Any potential for cumulative impacts on air quality as development progresses will also be considered in relation to these major infrastructure projects. Cognisance will be taken of developments close to or impacting on the AQMAs. A map outlining the location of the major developments and the AQMAs is provided in Figure 56 in Appendix E. This AQAP will be reviewed every five years and progress on Action Plan Measures (APMs) reported on annually within the North Lanarkshire Council Annual Progress Report. When all AQMAs are revoked, we will continue to promote the uptake of initiatives and policies that ensures ongoing protection for local air quality and the health of the population of NLC and its visitors. Page 44 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 13 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Summary of Current Air Quality in North Lanarkshire Council This section includes a summary of the current air quality in North Lanarkshire. Please refer to the latest APR3 from North Lanarkshire Council for more detailed information on site specific concentrations and trends in local air quality. The APR can be viewed at Air Quality Monitoring in North Lanarkshire | North Lanarkshire Council Sections 1.1 to 1.3 provide a summary of the monitoring results between 2018-2022. 1.1 Nitrogen Dioxide (NO2) There were no exceedances of the annual mean AQS objective for NO2 at any of the continuous monitoring sites in operation over the last five years between 2018 and 2022 or at any of the passive diffusion tube (PDT) monitoring sites since 2019. There was a significant decrease in measured concentrations across the whole network in 2020 due to the Covid-19 Pandemic and the various restrictions on activities and Government advice such as working from home where possible leading to dramatic reduction in road traffic movements. The established practice of home and hybrid working has had a continued impact on the method and frequency of travel. Although traffic movements across North Lanarkshire increased in 2021 and 2022, they did not return to pre-Pandemic levels which is reflected in the monitoring results. The monitoring results across the network will continue to be reported in the Annual Progress Reports to check for continued compliance the objectives. Data from the new Whifflet Cross A725 automatic roadside monitoring site that was commissioned in 2021 will enable North Lanarkshire Council to check if measured 3 Annual Progress Report (APR), In fulfilment of Part IV of the Environment Act 1995, North Lanarkshire Council August 2022 Page 45 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 14 OFFICIAL OFFICIAL OFFICIAL OFFICIAL concentrations at locations where there is significant potential for public exposure within the Coatbridge AQMA are consistently compliant with the AQS objectives prior to making any decisions regarding revocation. There were no exceedances of the hourly mean objective level at the automatic air monitoring stations in operation between 2018 and 2022. A study carried out on behalf of Defra and the Devolved Administrations4 identified that exceedances of the NO2 1-hour mean are unlikely to occur where the annual mean is below 60µg/m3. There were no measured annual mean concentrations in excess of 60 µg/m3 in the same period indicating compliane with the 1-hour mean objective across the North Lanarkshire Council Region. The graphs in Figures 1 to 6 in Appendix C show the trend in annual mean NO2 concentrations at continuous monitoring sites within the AQMAs. 1.2 Particulate Matter (PM10) There were no exceedances of the annual mean AQS objective for PM10 at any of the continuous monitoring sites in operation between 2018 and 2022. As for NO2, due to Covid-19 Pandemic restrictions, PM10 concentrations at all sites decreased in 2020 and increased again in 2021/22 but remained below 2019 pre- Pandemic concentrations. The reduction in road traffic movements in 2020 and 2021 did not result in the same magnitude of reduction in PM10 concentrations as for NO2, as a significant amount of the total emissions across North Lanarkshire are from non- traffic sources including industrial, agricultural, waste management and energy generation facilities as demonstrated in the Source Apportionment tables for the AQMAs in Section 1.4. There were no monitored exceedances of the 24-hour AQO for PM10 between 2018- 2021. 4 Local Air Quality Management Technical Guidance (TG22) -Defra August 2022 Page 46 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 15 OFFICIAL OFFICIAL OFFICIAL OFFICIAL The PM10 monitoring network has been enhanced by the commissioning of the two new monitoring sites at Whifflet Cross within the Coatbridge AQMA, and Ravenscraig. The graphs in Figures 7 to 12 in Appendix C show the trend in annual mean PM10 concentrations at continuous monitoring sites within the AQMAs. 1.3 Particulate Matter (PM2.5) There were no exceedances of the annual mean AQO for PM2.5 recorded at any of the monitoring sites in in operation between 2018 and 2022 in North Lanarkshire. PM2.5 concentrations measured in 2021 and 2022 were similar to those measured in 2020, and slightly below those of 2019. It is unclear if this is related to reduced road traffic as a result of the Covid-19 pandemic as a significant amount of the total PM2.5 emissions across North Lanarkshire are from non-traffic sources as for PM10 and rural background sources contribute up to 85% of the measured concentrations within North Lanarkshire. The PM2.5 monitoring network has been enhanced by the commissioning of the two new monitoring sites at Whifflet Cross within the Coatbridge AQMA, and Ravenscraig. The graphs in Figures 13 to 18 in Appendix C show the trend in annual mean PM2.5 concentrations at continuous monitoring sites within the AQMAs. Page 47 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 16 OFFICIAL OFFICIAL OFFICIAL OFFICIAL North Lanarkshire Council’s Air Quality Priorities 1.4 Source Apportionment The AQAP measures presented in this report are targeted towards the predominant sources of emissions within North Lanarkshire Council’s area. A source apportionment exercise was carried out by North Lanarkshire Council in 2018 with reference to the 2017-based National Atmospheric Emissions Inventory (NAEI)5. The data was used to evaluate the emissions contributions from multiple source types within 1 km x 1 km grid squares covering the AQMAs. For each grid square, the road source emissions were further analysed to identify contributions from motorcycles, cars, light goods vehicles (LGVs), buses, and heavy goods vehicles (HGVs) using emissions factors and vehicle split information from Department of Transport data. Dispersion modelling was used to calculate the contribution to ambient annual mean concentrations of each pollutant from the main source groups at roadside receptors at different locations within each AQMA. The results within each AQMA are summarised in Appendix D. In summary, concentrations of particulates within each of the AQMAs are dominated by rural background sources, while NO2 concentrations are dominated by road transport sources, in particular cars and LDVs. The 1 km x 1 km grid square emissions were updated for expanded regional modelling studies in 2021 and 2022 using updated versions of the NAEI with no significant variation in the dominant sources. The modelled contributions to concentrations at roadside receptors within the AQMAs are therefore dominated by the same principal sources. Table 1- 5 https://naei.beis.gov.uk/data/ Page 48 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 17 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Pollutant Emissions Source Apportionment (NAEI 2020) Average Contribution to Annual Mean Concentration at Roadside Receptors in the AQMA Roads Other mobile (inc. air and rail) & Machinery Combustion Plant Other including Rural/Long Range Transportation Traffic Rural Background Other NO2 75% 5% 3% 17% 48% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 40% 12% PM10 36% 2% 1% 61% 10% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 85% 5% PM2.5 31% 3% 1% 65% 10% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 85% 5% Page 49 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 18 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 3 provide a summary of the emissions source apportionment for 2020 and the average contribution each group of sources makes to the modelled concentrations in each AQMA. Prioritising the reduction in emissions from LDVS (cars, taxis and vans) across North Lanarkshire to reduce ambient concentrations of NO2 will also have the impact of reducing ambient particulate concentrations, but by a significantly smaller margin as contributions from other sources including agriculture dominate. Page 50 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 19 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 1: Source Apportionment in Chapelhall Pollutant Emissions Source Apportionment (NAEI 2020) Average Contribution to Annual Mean Concentration at Roadside Receptors in the AQMA Roads Other mobile (inc. air and rail) & Machinery Combustion Plant Other including Rural/Long Range Transportation Traffic Rural Background Other NO2 73% 10% 8% 9% 50% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 35% 15% PM10 37% 8% 0% 55% 13% (c.75%/25% Cars, Motorbikes & LGV//Buses, Taxis & HGV) 85% 2% PM2.5 37% 12% 2% 49% 13% (c.75%/25% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 85% 2% Page 51 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 20 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 2: Source Apportionment in Coatbridge Pollutant Emissions Source Apportionment (NAEI 2020) Average Contribution to Annual Mean Concentration at Roadside Receptors in the AQMA Roads Other mobile (inc. air and rail) & Machinery Combustion Plant Other including Rural/Long Range Transportation Traffic Rural Background Other NO2 75% 5% 3% 17% 48% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 40% 12% PM10 36% 2% 1% 61% 10% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 85% 5% PM2.5 31% 3% 1% 65% 10% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 85% 5% Page 52 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 21 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 3: Source Apportionment in Motherwell Pollutant Emissions Source Apportionment (NAEI 2020) Average Contribution to Annual Mean Concentration at Roadside Receptors in the AQMA Roads Other mobile (inc. air and rail) & Machinery Combustion Plant Other including Rural/Long Range Transportation Traffic Rural Background Other NO2 52% 8% 12% 28% 42% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 35% 23% PM10 24% 3% 0% 73% 25% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV) 60% 15% PM2.5 21% 5% 0% 74% 25% (c.80%/20% Cars, Motorbikes & LGV/Buses, Taxis & HGV)) 60% 15% Page 53 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 22 OFFICIAL OFFICIAL OFFICIAL OFFICIAL 1.5 Required Reduction in Emissions The required reduction in emissions is an estimate in the improvement in air quality required to achieve compliance with the National Air Quality Strategy (NAQS) objectives for NO2, PM10 and PM2.5 within each of the AQMAs. The results contained within Sections 1.1-1.4 of the report indicate that measured concentrations of NO2, PM10 and PM2.5 within each of the AQMAs and across the monitoring network are currently in compliance with NAQS objectives. Regional scale modelling6demonstrate that there are other areas such as within Community Growth Areas and sites close to City Deal infrastructure projects where there is the potential for future exposure to result in elevated concentrations of air appropriate for the Council to target a continued improvement in local air quality, such that contributions from new developments do not result in any further degradation of air quality at both hot spot locations and more widely. A further factor to consider is that the World Health Organisation (WHO) has deemed air pollution as the second highest risk factor for non-communicable diseases and has consequently in 2021 published new guideline values for certain air pollutants Ambient (outdoor) air pollution (who.int). The 2021 WHO guideline values are more stringent than current statutory air quality objectives in Scotland. A comparison of the current air quality objectives and WHO guideline values is shown in Table 4. 6 Extended and Updated Regional Air Quality Model for North Lanarkshire Council 2021/2022 – Expansion into Wishaw/Newmains – ITPEnergised report 4382- April 2022. Page 54 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 23 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 4:Comparison of Statutory Air Quality Objectives and 2021 WHO Guideline Values Pollutant Averaging Period Current Air Quality Objective (Scotland) WHO Guideline Value (2021) NO2 Annual Mean (µg/m3) 40 10 PM10 Annual Mean (µg/m3) 18 15 PM2.5 Annual Mean(µg/m3) 10 5 1.6 Key Priorities Our priorities are to minimise emissions from road traffic from LDVs including private cars, taxis and vans, reducing short journeys and increasing and promoting low emissions, public transport and active travel alternatives. • Priority 1 – We will investigate air quality around schools in North Lanarkshire with a focus on drop-off and pick-up times. • Priority 2 – We will facilitate modal shift from private car use to active travel and public transport. • Priority 3 – We will improve active travel options to NLC hubs. • Priority 4 – as a council we will lead by example in taking measures to reduce air pollution in North Lanarkshire, including decarbonisation of the Council’s vehicle fleet. • Priority 5 – we will undertake a comprehensive review of air quality monitoring to optimise resources and coverage across North Lanarkshire. • Priority 6 – We will increase EV infrastructure across North Lanarkshire. Page 55 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 24 OFFICIAL OFFICIAL OFFICIAL OFFICIAL 1.7 Links with other North Lanarkshire Council Plans and Strategies In preparing this AQAP a review has been undertaken of all Council policies which have an overlap or input to the AQAP and the improvement of air quality in North Lanarkshire. Input from steering group members has facilitated this. North Lanarkshire Council Plans and policies can be viewed in full at Council and partnership strategies, policies, and plans | North Lanarkshire Council however a brief outline of the most relevant plans is outlined below: North Lanarkshire Council Climate Plan and Routemap – North Lanarkshire Council has a statutory duty to reduce carbon emissions, adapt to climate change and act sustainably. In recognition of the threat of increased global temperatures, the Council declared a climate emergency setting a target of net-zero greenhouse gas emissions by 2030 for North Lanarkshire. The Council’s response to climate change and how it will progress towards its target by 2030 is set out in the document Climate Plan Action on Climate Together (ACT) 2030 supported by a list of multi service actions. North Lanarkshire Council has recognised the link between climate change and air quality. As such APM 6, specific to air quality and climate change has been included to maximise opportunities for co-benefits in these areas of responsibility. Active Travel Strategy 2021-2031 – The Active Travel Strategy (ATS) aims to create a wide range of (transport) connections across North Lanarkshire which can be used for everyday journeys such as travelling to access employment, education or meeting essential needs in addition to recreational purposes. Key targets of the Strategy include increasing the number of cycle parking spaces at local amenities, employment centres, transport links and Town and Community Hubs, and introducing additional walking, wheeling, and cycling connections to key destinations and local community hubs. Both key ATS targets are reflected in the APMs within this AQAP. The Active Travel Strategy can be accessed here Active Travel Strategy | North Lanarkshire Council Page 56 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 25 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Local Transport Strategy – North Lanarkshire Council’s LTS is due for update in 2023/24. Measures within the AQAP will be considered as part of this update. The LTS can be accessed here Local Transport Strategy 2010.pdf (northlanarkshire.gov.uk) National Planning Framework 4 - National Planning Framework (NPF) 4 came into force in February 2023. It contains a raft of Policies that have to be taken into account as a whole in determining planning applications, with an emphasis on tackling the climate emergency. Air quality and the potential requirement for air quality assessments are specifically mentioned in Policy 23 (d) and in the vision for Central Scotland. NPF 4 can be accessed here National Planning Framework 4 - gov.scot (www.gov.scot) Local Development Plan – North Lanarkshire Council’s Local Development Plan (LDP) was Adopted and implemented in July 2022. This is the land use planning strategy for the coming 5-10 years and it focuses on Promoting development locations and Protecting assets. Air quality is specifically mentioned in the LDP in the section on Placemaking Environment and Design Qualities (EDQ) for Development. Category EDQ2 includes air quality as a Special Feature for Consideration for proposed development. Also, within EDQ3 Policy section of the LDP there is reference to air quality as one of a number of considerations in relation to planned development. Particular note is made of proposed development within or adjacent to AQMAs which are detailed on the LDP’s Protect Map. The Policies are written in such a way as to apply to any AQMA the Council designates in the future during the lifetime of the Local Development Plan. The Local Development Plan can be accessed here The North Lanarkshire Local Development Plan | North Lanarkshire Council North Lanarkshire Council Environment Pathway – the Environment Pathway brings together several strategies, action plans and policies which contribute to the development and protection of the environment. Cognisance was taken in the preparation of this AQAP update of all relevant plans under the Environment Pathway. The Environment Pathway can be accessed here Environment Pathway | North Lanarkshire Council North Lanarkshire Council Biodiversity Action Plan 2023-2027 – this plan recognises the benefits of air quality regulation in providing the ecosystems necessary to ensure biodiversity can thrive and grow. The Biodiversity Action Plan can be accessed here Our local biodiversity | North Lanarkshire CouncilPage 57 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 26 OFFICIAL OFFICIAL OFFICIAL OFFICIAL In addition to North Lanarkshire Council plans and policies cognisance was also taken of the Scottish Government document Cleaner Air for Scotland – CAFS 2 Cleaner Air for Scotland 2 - Towards a Better Place for Everyone - gov.scot (www.gov.scot) Published in 2021, CAFS 2 sets out how the Scottish Government will deliver further air quality improvements based on a delivery plan with ten priorities. Of the ten there are three that relate directly to this AQAP update: Placemaking – we promote and support the place principle with place-based approaches, delivering air quality improvements as a direct co-benefit of sustainable places. This relates to Action Plan Measure 8- Placemaking. Behaviour change – ensure the Scottish public are aware of air pollution issues and are empowered to make behaviour changes that contribute towards improving air quality and reducing exposure. This relates to Action Plan Measure 11 – awareness raising and joint working on air quality initiatives such as Clean Air Day. Transport – we will support a modal shift to active travel and public transport. This will mean, among other objectives, encouraging SPT in their remit to provide a transport system that facilitates active travel choices and public transport provision. The Council will also utilise measures to improve traffic flow, and consequently air quality, including parking enforcement and Vehicle Emission Testing and Vehicle Idling patrols, especially in urban centres where pollution and congestion are most acute. This is covered in Action Plan Measures 1 and 3. Development and Implementation of North Lanarkshire Council AQAP 1.8 Consultation and Stakeholder Engagement In developing/updating this AQAP, we have worked with other local authorities, agencies, businesses, and the local community to improve local air quality. Schedule 11 of the Environment Act 1995 requires local authorities to consult the bodies listed in Table 5. Page 58 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 27 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Table 5:Statutory Consultees Consultee Consultation Undertaken The Scottish Government Yes The Scottish Environment Protection Agency (SEPA) Yes Transport Scotland Yes All neighbouring local authorities Yes Other public authorities as appropriate, such as NHS Scotland and Health Boards Yes Bodies representing local business interests and other organisations such as community groups as appropriate Yes In addition to engaging with the statutory consultees listed in Table 5 we have also undertaken the following stakeholder engagement in the process of updating the AQAP: • Two meetings of relevant stakeholders from within the Council, and external interested parties. Invites were extended to the statutory consultees as well as a wider variety of other relevant stakeholders and Elected Members from across the relevant political parties. Other relevant organisations such as active travel organisations, transport bodies etc. were also invited to take part in the process of developing new APMs and the subsequent consultation on these. Attendees invited to the two stakeholder events are listed in 6. • Following the two stakeholder events the proposed APMs were then presented as an online public consultation by means of a questionnaire. This questionnaire asked respondents to state their support for the proposed APMs on a scale. Also included for each question was an open comments facility for respondents to enter any additional comments they may have. The online consultation ran for over 6 weeks in December 2022/January 2023 and was widely publicised on social media and the Council website. Individual emails were also sent out to all relevant stakeholders it was felt may have in interest in responding to the survey as shown in Table 6. This included community Page 59 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 28 OFFICIAL OFFICIAL OFFICIAL OFFICIAL council contacts, NHS Lanarkshire, Lanarkshire Chamber of Commerce etc. A full analysis of the outcome of the online questionnaire consultation is given in Appendix A. Table 6: Invitees to Stakeholder Event NLC Service/External Organisation Attended Did not attend NLC Roads √ NLC Planning and Place √ NLC Climate Change √ NLC Waste and Fleet √ NLC City Deal √ NLC Education √ NLC Greenspace √ NLC Senior Management Team √ NLC Pollution Control √ NLC Elected Members √ Glasgow City Council √ South Lanarkshire Council √ Falkirk Council √ West Lothian Council √ East Dunbartonshire Council √ SPT √ Sustrans √ Living Streets √ Cycling Scotland √ ITP Energised √ Page 60 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 29 OFFICIAL OFFICIAL OFFICIAL OFFICIAL NLC Service/External Organisation Attended Did not attend Scottish Government √ SEPA √ Transport Scotland √ EP Scotland √ 1.9 Steering Group North Lanarkshire Council has an established track record of liaising with other Council Services when preparing APRs or updates to the AQAP. For the preparation of this update to the AQAP, preparations began in Summer 2022 with the establishment of a Steering Group comprising relevant internal stakeholders. The Council recognises the importance of commitment from other services in realising the success of APMs, and the inclusion of any policies and areas of work that feed into the AQAP. In the preparation of this AQAP, update meetings were held with officers from relevant service areas across the council to prepare an initial suggested list of APMs. Officers involved in this exercise are listed in the Responsibilities and Commitment section detailed previously. Once the draft list of new APMs was created, two stakeholder meetings were held. Invitations were sent to the officers listed as well as other key personnel from across relevant services, along with Elected Members and external stakeholders. The first stakeholder meeting comprised short presentations on relevant air quality issues and the draft APMs were outlined and discussed in small working groups. Stakeholder responses were considered and included in the refinement of the draft APMs. Thereafter further targeted meetings were held with steering group members to agree the wording of the draft APMs and a second stakeholder meeting was held to finalise the proposed APMs. This involved the same cohort of attendees and was well attended with enthusiastic and fruitful discussion from the members. Detailed information on the attendees at both stakeholder meetings is included in Table 6. Page 61 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 30 OFFICIAL OFFICIAL OFFICIAL OFFICIAL AQAP Measures Table 7 shows the North Lanarkshire Council AQAP measures. It contains: • A list of the measures that form part of the plan. • Expected or actual completion year for measures. • Measure status (whether the measures are planned, in progress, completed or delayed) • The responsible individual and departments/organisations who will deliver these measures. • How the measure will be funded (Scottish Government or other). • Estimated cost of implementing each measure (overall cost and cost to the local authority). • Expected benefit in terms of pollutant emission and/or concentration reduction. • Key milestones towards delivery. Page 62 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 -2028 31 OFFICIAL OFFICIAL Priority Actions are shaded as follows: Table 7: Air Quality Action Plan Measures Measure No. Measure Category and Classification Expected/Actual Completion Year Measure Status Delivery Organisation(s) Funding Source Funding Status Estimated Cost of Measure Target Reduction in Pollutant / Emission from Measure Key Milestones Comments 1 Facilitate modal shift from private car use to active travel and public transport including: a) Input to the Local Transport Strategy Alternatives to Private Vehicle Use 2024 Planned NLC Roads/Protective Services/SPT No extra funding required N/A N/A Unknown Publication of LTS b) Pre- and post- implementation monitoring of strategic active travel infrastructure projects, including traffic counts, speed and air quality will be undertaken. 2024-2026 Planned NLC Protective Services/ NLC Roads Variety of Sources depending on works required Ongoing funding required <£10K per year Unknown at this stage Collation of evidence from one key active travel intervention Evidence used to demonstrate if health benefits are achieved where modal shift increases will be used to make case for implementation of further schemes in other communities c) Complete an audit of public transport across North Lanarkshire, looking at things such as key commuter routes to main centres of employment, out of hours provision and age of fleet 2024/2025 Planned Protective Services/ External Consultant/ SPT Scottish Government Air Quality Grant Not funded £10-50K No target reduction in emissions Completion of initial study and thereafter determine what action may be required North Lanarkshire Council does not have control over the provision of public transport, including buses. It is important to note that NLC can only identify gaps in provision and pass the analysis to SPT 2 Investigate air quality around schools in North Lanarkshire with focus on drop-off and pick-up times: a) Review of existing monitoring network and deployment of additional monitoring equipment where necessary Promoting Travel Alternatives Initial round by end 2023 for data collection in 2024 planned Protective Services Scottish Government Air Quality Grant Ongoing funding required Re- deployment of current equipment in first pilot Data gathering will determine target reduction Initial review of existing network Further milestones defined after initial review Review Completion Page 63 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 -2028 32 OFFICIAL OFFICIAL Measure No. Measure Category and Classification Expected/Actual Completion Year Measure Status Delivery Organisation(s) Funding Source Funding Status Estimated Cost of Measure Target Reduction in Pollutant / Emission from Measure Key Milestones Comments b) Establish Air Quality Champion Schools in each of our AQMAs, and other relevant areas looking at School Travel Planning and behaviour change campaigns to encourage sustainable travel to/from school for both pupils and staff working in the school 3 pilot schools in programme by end of 2027 Planned NLC Education and Families, Other NLC Services and external partners as required. Variety of Sources depending on project Ongoing funding required £10-50k Unknown, but anticipated reduction in emissions locally at schools involved in project Monitoring before and after interventions to test effectiveness on local air quality Ties in with climate action work being carried out in schools in NLC with funding obtained for this. 3 Improve Active Travel Options to North Lanarkshire Community hubs: a) Audit existing infrastructure 2023-2028 Planned NLC Roads External Consultant NLC Capital Budget External funding Not Funded £10K-20K Unknown until assessment of existing infrastructure carried out Report on provision and recommendations for improvements b) Publicity campaigns to promote options 2023-2028 Planned Corporate Communicati ons Roads Protective Services No extra funding required Not funded NA Unknown Publicity campaign undertaken and thereafter completion of campaign To minimise car journeys to NLC buildings by staff and public 4 Lead by example in taking measures to reduce air pollution in North Lanarkshire: a) In line with the Council’s approved Leadership/Operating Model we will support home working and the use of hubs in addition to fixed work locations to reduce workplace travel Ongoing In progress All Services N/A N/A N/A N/A Ongoing Page 64 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 -2028 33 OFFICIAL OFFICIAL Measure No. Measure Category and Classification Expected/Actual Completion Year Measure Status Delivery Organisation(s) Funding Source Funding Status Estimated Cost of Measure Target Reduction in Pollutant / Emission from Measure Key Milestones Comments b) We will enhance the digital delivery of services to reduce the need for employees and customers to travel to council buildings Ongoing In progress All Services NLC Digital Services NLC Budget N/A £100-500K Anticipated continued reduction in emissions due to less car travel. , Ongoing c) We will continue to offer and promote the Cycle to Work scheme for employees of North Lanarkshire. We will also look to introduce a lease scheme for Electric/Ultra Low Emission Vehicles for Council employees. Ongoing In progress All Services NLC Budget Ongoing Unknown Unable to quantify at this time Ongoing initiative to promote Active Travel in NLC employees 5 Review of Monitoring Network to optimise resources and coverage across North Lanarkshire Policy Guidance and Control 2023-2025 Planned Protective Services External consultant Scottish Government Air Quality Grant Funding required £10K-20K Compliance with AQS Objectives at new sites for PDT and Continuous Monitors Initial round of review by Oct/Nov 2023 for data collection in 2024 Annually reviewed during AQAP Will enable some baseline monitoring to be undertaking prior to the commencement of construction on significant infrastructure schemes 6 Ensure air quality and climate change policy actions in North Lanarkshire enjoy a relationship with co-benefits for both areas. a) We will work towards the decarbonisation of the NLC fleet. 2023-2028 and beyond In progress NLC Waste and Fleet Services New-build Housing Team Planning, NLC Capital Funding Bid and other sources Will require significant expenditure and accordingly the rate at which the fleet will move away from existing petrol and diesel vehicles will be determined by the level of internal funding and the levels available from any external source. £50m- £100m Unknown, but NLC is major employer in area so expect reasonable emission reduction as fleet moves to full decarbonisation Proportion of fleet decarbonised reported annually. Decarbonisation of fleet is key target within NLC Climate Change Route map RSWS4 To cease the purchase of any new petrol or diesel LGV vehicles by 2025 and no petrol or diesel purchases after 2030 in line with Scottish Government target for public fleets. The Council is now actively engaged to determine the feasibility of this task and will publish its vehicle replacement programme for Page 65 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 -2028 34 OFFICIAL OFFICIAL Measure No. Measure Category and Classification Expected/Actual Completion Year Measure Status Delivery Organisation(s) Funding Source Funding Status Estimated Cost of Measure Target Reduction in Pollutant / Emission from Measure Key Milestones Comments 2024/29 at the end of the current financial year b) we will increase EV charging infrastructure within council new- build development. 2023-2028 and beyond In progress NLC Housing NLC budget Ongoing Unknown Unknown Number of Council houses built with EV included reported annually. Increasing EV charging in council new-builds is key target within Climate Change Route map PR2 c) We will increase EV charging infrastructure across North Lanarkshire 2023-2028 and beyond In progress Partner Local Authorities within the Glasgow City Deal Region Unknown Unknown Increase in public EV points reported annually We are currently working with our partner local authorities within the Glasgow City Region to look at the possibility of a partnership approach with the private sector to accelerate the number of charging points available across the region. 7 We will ensure air quality has greater importance in NLC’s procurement and contract processes in terms of the sustainable procurement duty requirement as outlined in Section 9 of the Procurement Reform (Scotland) Act 2014 2023-2028 then ongoing In progress NLC Procurement All NLC Services No Budget Implications Funding not required No cost Unknown Ongoing 8 Aligning Planning and Air Quality Guidance and Placemaking Targets outlined in CAFS 2 a) We will continue to ensure that air quality is a material consideration in development Ongoing Ongoing Planning and Place N/A N/A No cost Applying this policy to all Providing air quality updates as Page 66 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 -2028 35 OFFICIAL OFFICIAL Measure No. Measure Category and Classification Expected/Actual Completion Year Measure Status Delivery Organisation(s) Funding Source Funding Status Estimated Cost of Measure Target Reduction in Pollutant / Emission from Measure Key Milestones Comments management decisions and where appropriate will promote best practice to realise air quality improvements such as connectivity to active/public transport b) We will ensure air quality is included in any revisions to the Local Development Plan and take due cognisance of air quality requirements that are included in National Planning Framework 4. Protective Services development management decisions will see an overall reduction in air pollution necessary to changes in NLC Planning Policy and Guidance 9 Revoke the NO2 element of the Chapelhall and Coatbridge AQMAs 2024 Planned Protective Services No funding required No funding required No funding required N/A Revocation achieved in 2024 10 Continuation, Expansion and Promotion of Ecostars Environmental fleet recognition scheme a) An Eco Stars taxi operator scheme will be set up in North Lanarkshire in addition to the Eco Stars Fleet Scheme b) We will promote the NLC Eco Stars scheme to Council contractors and endeavour to ensure they are members. Promoting Vehicle efficiency Ongoing In Progress NLC Protective Services /NLC Licensing Services Scottish Government Air Quality Grant Ongoing Funding Required £20k per annum for both fleet and taxi schemes Anticipated reasonable emission reduction as more vehicles join EcoStars schemes Annual membership increase Provides opportunities for joint working with neighbouring authorities to run Eco Stars awareness raising workshops 11 Raising awareness including through Clean Air Day, Vehicle Emissions Testing and Idling Campaigns Public Information 5 VET days/year c.100 Vehicle Idling Patrols/year CAD event in place June 2023 Subject to annual review Protective Services Partner agencies Neighbouring authorities Scottish Government air quality grant Funding required <£10K Unknown CAD event annually Collaborative working with neighbouring authorities as encouraged by CAFS 2 Page 67 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 -2028 36 OFFICIAL OFFICIAL Measure No. Measure Category and Classification Expected/Actual Completion Year Measure Status Delivery Organisation(s) Funding Source Funding Status Estimated Cost of Measure Target Reduction in Pollutant / Emission from Measure Key Milestones Comments 12 Continue our ongoing engagement with the Enterprise Projects Team to ensure that air quality is given appropriate consideration in City Deal projects Transport Planning and Infrastructure 2023-2028 In progress Protective Services Enterprise Projects Team No funding required No funding required No cost Anticipated reduction in emissions Delivery of City Deal Projects with relevant AQ input To ensure AQ is appropriately considered in City Deal projects preventing degradation of AQ NB: Please see future Annual Progress Report for annual updates on implementation of these measures. Page 68 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 37 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Appendix A: Response to Consultation Online Public Consultation As outlined earlier in the report, in the process of writing this updated AQAP we have undertaken an online public consultation exercise using online questionnaire software. The public consultation involved listing the proposed APMs and asking respondents to state their support for the APM using the scale Strongly Agree/ Agree/ Neutral/Disagree/Strongly Disagree. For each proposed APM an open text box was included for respondents to record their own additional comments. The online public consultation ran for 6 weeks in December 2022/ January 2023. It was widely publicised through the Council’s social media channels and on the Council website. Individual emails were also sent out directly to anyone it was felt would have an interest in responding, including the statutory consultees, community council representatives, NHS Lanarkshire and the Lanarkshire Chamber of Commerce. The public consultation attracted 243 responses, 235 from individuals and 8 from organisations. The findings of the online public consultation are summarised below. Q1 - We will encourage the move from private car use to "active travel" and public transport. By "active travel" we mean - walking/cycling/scooting % Responses Strongly agree 22% 52 Agree 24% 57 Neutral 14% 34 Disagree 17% 41 Strongly disagree 22% 52 Total 236 As can be seen from the analysis just under half of respondents agreed with this APM, with a small amount neutral and slightly more than a third not in agreement. This question attracted 124 open comments/opinions. Approximately two thirds of these commented that Active Travel infrastructure and public transport provision in North Lanarkshire is currently not good enough to encourage most people to switch from private cars to active travel or public transport. Several commented that some people Page 69 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 38 OFFICIAL OFFICIAL OFFICIAL OFFICIAL rely on their car (e.g., disabled, elderly), and some were concerned about the safety aspect of Active Travel compared to private car use. Q2 - We will monitor air quality and compare traffic levels and speed before and after the Council’s proposed active travel infrastructure projects, including traffic counts, speed and air quality. % Responses Strongly agree 28% 64 Agree 32% 73 Neutral 19% 44 Disagree 6% 14 Strongly disagree 15% 35 Total 230 Just under two thirds of respondents agreed with this measure. The majority of the 77 open comments also voiced agreement with all or part of this APM. Although not directly relevant to air quality some comments were made in relation to safety concerns regarding the speed of traffic. Page 70 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 39 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q3 - We will undertake an audit of bus provision in North Lanarkshire, looking at things such as: key commuter routes to employment out of hours public transport provision the age of the public bus fleet operating in North Lanarkshire fuel type of the public bus fleet (i.e. diesel etc.) Strongly agree 47% 112 48% 114 44% 104 45% 107 Agree 33% 79 34% 81 38% 90 33% 80 Neutral 11% 27 8% 19 12% 29 13% 31 Disagree 3% 6 3% 7 1% 3 4% 9 Strongly disagree 7% 16 8% 18 5% 13 5% 13 Total 240 239 239 240 There was a high level of support for this APM, which reinforces the opinion expressed in Q1 regarding the perceived insufficient level of public transport currently in North Lanarkshire. Page 71 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 40 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q4 - We will look at the existing air quality monitoring network and ensure we have adequate air quality monitoring around appropriate NLC schools, installing further monitoring if necessary. % Responses Strongly agree 45% 104 Agree 26% 61 Neutral 15% 34 Disagree 3% 8 Strongly disagree 11% 25 Total 100% 232 Again, the respondents showed broad agreement with this proposed APM, with 71% either agreeing or strongly agreeing. This was again borne out in the open comments, with a number of people expressing concern about the age of buses used for school transport, many of which are very old. Q5 - We will aim to work with Air Quality Champion Schools in each of our air quality management areas, and other relevant areas looking at School Travel Planning, relevant behaviour change campaigns and potential infrastructure improvements to encourage sustainable travel to/from school for both pupils and staff working in the school. Responses Strongly agree 34% 77 Agree 34% 77 Neutral 16% 37 Disagree 6% 13 Strongly disagree 10% 23 Total 227 Over two thirds of respondents were in favour of this APM however comments made confirmed that this would need buy-in from both schools and parents. It was also noted that more alternatives to private car use and the appropriate supporting infrastructure need to be looked at for school travel. Page 72 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 41 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q6 – We will conduct an audit of active travel infrastructure at North Lanarkshire Council community hubs to encourage people to walk/wheel/cycle where possible, instead of travelling by car. Responses Strongly agree 28% 64 Agree 31% 71 Neutral 16% 37 Disagree 8% 19 Strongly disagree 15% 35 Total 226 Over half of respondents agreed with this APM although a number of comments submitted stated that they think there is a lack of the required infrastructure for increasing rates of active travel. Q7 - We will undertake publicity campaigns to encourage active travel to/from these sites. Strongly disagree Disagree Neutral Agree Strongly agree Total % Count % Count % Count % Count % Count Responses 16% 38 8% 19 19% 45 33% 77 23% 54 233 16% 8% 19% 33% 23% Strongly disagree Disagree Neutral Agree Strongly agree Page 73 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 42 OFFICIAL OFFICIAL OFFICIAL OFFICIAL While just over half agreed with this APM it is worthy to note that about a quarter of respondents did not agree with this APM. Comments submitted reinforced this, with responses indicating the money should be spent on infrastructure needs to be put in place instead, and others questioning the worth of publicity campaigns. Q8 - We will support home working and the use of hubs in addition to fixed work locations to reduce workplace travel and unnecessary vehicle journeys. Responses Strongly agree 31% 71 Agree 32% 73 Neutral 15% 35 Disagree 5% 12 Strongly disagree 17% 40 Total 231 Just under two thirds of respondents agreed with this APM, with under a quarter not agreeing. Comments submitted were more in relation to the concept of home working and associated aspects such as isolation. Interestingly, several respondents suggested giving employees travel passes to use public transport to get to/from work instead of pursuing the home working route. Page 74 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 43 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q9 – We will enhance the digital delivery of services to reduce the need for employees and customers to travel to council buildings. Responses Strongly agree 31% 74 Agree 30% 70 Neutral 19% 44 Disagree 7% 16 Strongly disagree 13% 31 Total 235 Respondents mostly agreed with this question however a number of comments were made in relation to a significant amount of people not having access to digital services, and also many people preferring to access services face to face and not online. Q10 – We will: Over half of respondents agreed with this APM however a quarter disagreed citing concerns such as the lack of EV charging points and the disposal of EV batteries. Also of concern was the financial aspect of providing these incentives to employees. Page 75 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 44 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q11 – We will: undertake the electrification of the NLC fleet increase EV charging points within council new- build dev’s Strongly agree 28% 68 41% 97 Agree 38% 91 32% 75 Neutral 15% 37 14% 32 Disagree 6% 14 4% 9 Strongly disagree 12% 29 10% 24 Total 239 237 While over two thirds of respondents agreed with these proposals there was a large number of comments made in relation to the lack of EV charging points. Respondents did not think this should be limited to NLC new build housing, but also EV provided at existing NLC housing and existing NLC buildings. Page 76 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 45 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q12 – We will continue with the Eco Stars fleet recognition scheme (or equivalent scheme) An Eco Stars taxi operator scheme will be set up in North Lanarkshire We will promote the NLC Eco Stars scheme to Council contractors and endeavour to ensure they are members Strongly agree 23% 54 24% 57 22% 51 Agree 32% 76 30% 70 31% 73 Neutral 31% 74 29% 68 29% 68 Disagree 3% 7 6% 13 6% 13 Strongly disagree 10% 24 12% 28 12% 29 Total 235 236 234 Around half of respondents agreed with the proposed APMs in relation to the Eco Stars fleet and taxi schemes. There were slightly fewer open comments added for this question however this may be due to a lack of knowledge about Eco Stars apart from those already involved in the schemes. Page 77 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 46 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q13 – We will continue to ensure that air quality is a material consideration: Responses Strongly agree 39% 89 Agree 34% 78 Neutral 14% 33 Disagree 3% 7 Strongly disagree 10% 22 Total 229 • in planning decisions • revisions to the Local Development Plan • included in the National Planning Framework • in promoting best practice to realise air quality improvements Almost three quarters of respondents support this proposed APM with only a minimal number of open comments. Q14 – We will continue to undertake joint working with neighbouring authorities and other agencies on raising awareness. Responses Strongly agree 35% 80 Agree 36% 84 Neutral 15% 34 Disagree 3% 8 Strongly disagree 11% 25 Total 231 Again, there was a high level of support for this APM (71% agree or strongly agree). In the open comments the issue of vehicle idling was raised. This is an area where NLC already works with other local authorities. Resources were highlighted as an issue by a few respondents. 11% 3% 15% 36% 35% Strongly disagree Disagree Neutral Agree Strongly agree We will continue to undertake joint working with neighbouring authorities and other agencies on raising awareness of air quality: Page 78 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 47 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Q15 - We will continue to work with the Enterprise Projects Team to ensure that air quality is given appropriate consideration in City Deal projects and other relevant active travel projects. Responses Strongly agree 34% 77 Agree 34% 77 Neutral 18% 42 Disagree 4% 9 Strongly disagree 10% 24 Total 229 68% of respondents agreed or strongly agreed with this APM with only 14% disagreeing. Comments made included that there should be more emphasis on projects other than roads, such as active travel improvements, in City Deal Projects. Q16 – We will undertake a comprehensive review of air quality monitoring in North Lanarkshire. This will consider the region-wide dispersion modelling along with recent committed development and road infrastructure changes. It will provide robust justification for monitoring types and locations through the North Lanarkshire area. There was broad agreement on this proposal from respondents, with some open comments citing concern about pollution from road traffic emissions and suggesting there should be some community input into monitoring. Q17 – Following the recommendation made in the review of the 2022 Annual Progress Report the Air Quality Management Areas (AQMAs) at Chapelhall and Coatbridge will be amended with the NO2 element revoked in each. Any other AQMAs that would be deemed appropriate to revoke during the lifetime of this Air Quality Action Plan will also be duly considered. Respondents who commented did agree with this proposal however there were several comments saying they were not able to comment on this measure. Page 79 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 48 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Consultation on Final Draft AQAP Following the completion of the Final Draft AQAP this was subject to a final consultation exercise and sent to all relevant stakeholders as well as the statutory consultees defined in the Air Quality Policy Guidance PG(23). A summary of response to the consultation on the Final Draft AQAP is provided in Table A.1 Table A.1:Summary of Responses to Consultation and Stakeholder Engagement on the Final Draft AQAP Consultee Category Response Scottish Government Statutory Consultee Suggest inclusion of new WHO guideline values SEPA Statutory Consultee Suggest vehicle type source apportionment data included – added in Appendix D Transport Scotland Statutory Consultee No response South Lanarkshire Council Statutory Consultee (neighbouring authority) AQAP endorsed, no further comments Glasgow City Council Statutory Consultee (neighbouring authority) No response Falkirk Council Statutory Consultee (neighbouring authority) AQAP endorsed, no further comments West Lothian Council Statutory Consultee (neighbouring authority) AQAP endorsed, no further comments East Dunbartonshire Council Statutory Consultee (neighbouring authority) AQAP endorsed, no further comments SPT Relevant stakeholder AQAP endorsed, no further comments Sustrans Relevant Stakeholder AQAP endorsed, particular emphasis on Active Travel Nature Scotland Relevant Stakeholder Response received via SEA process. Lanarkshire Chamber of Commerce Relevant Stakeholder No response Historic Environment Scotland Relevant Stakeholder AQAP endorsed, no further comments NHS Lanarkshire Statutory Consultee No response NLC Planning NLC Service Information on NPF 4 provided for inclusion in AQAP Page 80 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 49 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Consultee Category Response NLC Roads NLC Service Request input on potential infrastructure improvements works and active travel pledges be clarified. Changes made to reflect Roads response NLC City Deal NLC Service Updated City Deal information provided NLC Climate Change NLC Service Minor amendments suggested and incorporated NLC Greenspace NLC Service No response NLC Education NLC Service Request key priority regarding AQ around schools include commitment to focus on drop-off and pick-up times – AQAP amended to include this Public Health Scotland Relevant Stakeholder No response Page 81 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 50 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Appendix B: Reasons for Not Pursuing Action Plan Measures Table B.1:Action Plan Measures Not Pursued and the Reasons for that Decision. Action category Action description Reason action is not being pursued (including Stakeholder views) Promoting low emission transport Low Emission Zones (LEZ) A screening assessment was undertaken to determine the effectiveness of a LEZ for the North Lanarkshire AQMAs. The conclusion of this was that for the journey types in the area a LEZ would not have the desired impact in reducing traffic or air pollution levels Transport Planning and Infrastructure Public cycle hire scheme Initial feasibility study was carried out however currently financial and staff resources are not available to take this to the next stage Page 82 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 51 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Appendix C: Trend Graphs of Pollution Levels within the AQMAs Figures 1 to 6 below show the trend graphs of measured annual mean NO2 concentrations over the period 2018-2022 in the three AQMAs. Figure 1: Annual Mean Concentrations of NO2 at CM1 Chapelhall Figure 2: Annual Mean Concentrations of NO2 at CM4 Motherwell Page 83 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 52 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 3: Annual Mean Concentrations of NO2 at CM3 Whifflet Figure 4: Annual Mean Concentrations of NO2 at CM12 Whifflet A725 Page 84 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 53 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 5: Annual Mean Concentrations of NO2 at CM5 Shawhead Coatbridge Figure 6: Annual Mean Concentrations of NO2 at CM6 Kirkshaws Coatbridge Page 85 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 54 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figures 7 to 12 below show the trend graphs of measured annual mean PM10 concentrations over the period 2018-2022 in the three AQMAs. N.B. Monitoring Data of PM10 and PM2.5 has been adjusted in line with the Scottish Government guidance issued May 2023 to adjust all PM data collected by Fidas 200 instruments to be using factors PM10 divided by 0.909 and PM2.5 multiplied by 1.06. Figure 7: Annual Mean Concentrations of PM10 at CM1 Chapelhall Figure 8: Annual Mean Concentrations of PM10 at CM4 Motherwell 0 5 10 15 20 2018 2019 2020 2021 2022Pollutant Concentrations µg/m 3 Year CM1 Chapelhall- Annual Mean PM10 Annual Mean PM10 Monitoring Results (µg/m3) AQO Page 86 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 55 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 9: Annual Mean Concentrations of PM10 at CM3 Whifflet Figure 10: Annual Mean Concentrations of PM10 at CM12 Whifflet A725 Page 87 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 56 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 11: Annual Mean Concentrations of PM10 at CM5 Shawhead Coatbridge Figure 12: Annual Mean Concentrations of PM10 at CM6 Kirkshaws Coatbridge Page 88 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 57 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figures 13 to 18 below show the trend graphs of measured annual mean PM2.5 concentrations over the period 2018-2022 in the three AQMAs. Figure 13: Annual Mean Concentrations of PM2.5 at CM1 Chapelhall Figure 14: Annual Mean Concentrations of PM2.5 at CM4 Motherwell Page 89 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 58 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 15: Annual Mean Concentrations of PM2.5 at CM3 Whifflet Figure 16: Annual Mean Concentrations of PM10 at CM12 Whifflet A725 Page 90 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 59 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 17: Annual Mean Concentrations of PM2.5 at CM5 Shawhead Coatbridge Figure 18: Annual Mean Concentrations of PM2.5 at CM6 Kirkshaws Coatbridge Page 91 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 60 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Appendix D: Summary of Source Apportionment Analysis within AQMAs The charts that follow show the results of a dispersion modelling study carried out in 2018 to calculate the contribution to baseline air quality from each source type at several roadside locations within each AQMA. The concentrations attributable to road sources are then broken down into the contributions from each of the following vehicle types: • motorcycles • cars • LDVs • Buses & Taxis • HDVs Page 92 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 61 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 19: Contribution to Annual Mean NOx Concentrations from Different Source Types in Chapelhall Figure 20: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Chapelhall- Site 1 Lauchope Street Page 93 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 62 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 21: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Chapelhall- Site 2 A73 Main Street Figure 22: Contribution to Annual Mean PM10 Concentrations from Different Source Types in Chapelhall Page 94 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 63 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 23: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Chapelhall- Site 1 Lauchope Street Figure 24: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Chapelhall- Site 2 A73 Main Street Page 95 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 64 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 25: Contribution to Annual Mean PM2.5 Concentrations from Different Source Types in Chapelhall Figure 26: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Chapelhall- Site 1 Lauchope Street Page 96 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 65 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 27: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Chapelhall- Site 2 A73 Main Street Figure 28: Contribution to Annual Mean NOx Concentrations from Different Source Types in Motherwell Page 97 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 66 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 29: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Motherwell – Site 3 Airbles Road Figure 30: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Motherwell – Site 4 Windmillhill Street Page 98 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 67 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 31: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Motherwell – Site 5 Hamilton Road Figure 32: Contribution to Annual Mean PM10 Concentrations from Different Source Types in Motherwell 23.0% 0.0% 12.8% 17.3% 7.6% % Contribution to Total Baseline (2017) NOx Concentration From Different Road Vehicle Types: Site 5 Cars Motorcycles LGVs Buses HGVs Page 99 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 68 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 32: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Motherwell – Site 3 Airbles Road Figure 33: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Motherwell – Site 4 Windmillhill Street Page 100 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 69 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 34: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Motherwell – Site 5 Hamilton Road Figure 35: Contribution to Annual Mean PM2.5 Concentrations from Different Source Types in Motherwell Page 101 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 70 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 36: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Motherwell – Site 3 Airbles Road Figure 37: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Motherwell – Site 4 Windmillhill Street Page 102 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 71 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 38: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Motherwell – Site 5 Hamilton Road Figure 39: Contribution to Annual Mean NOx Concentrations from Different Source Types in Coatbridge Page 103 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 72 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 40: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Coatbridge – Site 6 Whifflet Street Figure 41: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Coatbridge – Site 7 Kirkshaws Road Page 104 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 73 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 42: Contribution to Annual Mean NOx Concentrations from Different Road Traffic Sources in Coatbridge – Site 8 Calder Street Figure 43: Contribution to Annual Mean PM10 Concentrations from Different Source Types in Coatbridge Page 105 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 74 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 44: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Coatbridge – Site 6 Whifflet Street Figure 45: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Coatbridge – Site 7 Kirkshaws Road Page 106 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 75 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 46: Contribution to Annual Mean PM10 Concentrations from Different Road Traffic Sources in Coatbridge – Site 8 Calder Street Figure 47: Contribution to Annual Mean PM2.5 Concentrations from Different Source Types in Coatbridge Page 107 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 76 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 48: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Coatbridge – Site 6 Whifflet Street Figure 49: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Coatbridge – Site 7 Kirkshaws Road Page 108 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 77 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 50: Contribution to Annual Mean PM2.5 Concentrations from Different Road Traffic Sources in Coatbridge – Site 8 Calder Street Page 109 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 78 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Appendix E: Summary of Regional Modelling Studies 2020-2022 North Lanarkshire Council commissioned external Consultancy ITPEnergised in 2018- 2020 to undertake a detailed dispersion modelling study and further assessment of air quality within each of the AQMAs. The study included consideration of the modified M8 and A8 road layout between Shawhead and Newhouse and its effect on air quality in the Coatbridge and Chapelhall AQMAs and adjoining roads. Consideration was also given to the (then) proposed routes for Ravenscraig access infrastructure. At the point of assessment in 2019 there was limited traffic data available for the new M8/A8 road configuration. Transport Scotland and SEPA had commissioned further traffic surveys which were ongoing at the time of the further assessment. It was agreed that the dispersion modelling study would be updated and predicted pollutant concentrations re-evaluated accordingly when data became available. A Community Growth Area (CGA) has been allocated by NLC on the M73 corridor, known as the Glenboig:Gartcosh CGA. This includes a strategy for significant residential development which will have cumulative effects on local traffic flows, and therefore local air quality, in the Gartcosh and Glenboig area and includes the Glenboig Link Road which opened in June 2018. The requirement for an extension of the further assessment study to include the M73 corridor from Bargeddie to Mollinsburn, including allowance for the development proposals within the CGA, was therefore identified. A number of large-scale developments, including major infrastructure developments are proposed in North Lanarkshire over the next decade, as part of the Glasgow Region City Deal funding. The main road developments are related to the Pan- Lanarkshire Orbital Link Road (Pan-Lan) and projects along the A8/M8, which will have particular influence on traffic movements and therefore air quality within the AQMAs. The regional modelling study was expanded in 2021-2022 to include the populated area of Wishaw/Newmains where significant development sites are under construction or have been allocated for future development in the local development plan. Page 110 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 79 OFFICIAL OFFICIAL OFFICIAL OFFICIAL The area covered by the most recent study is shown in Figure 51: Regional Modelling Study Area of Coverage included Explicitly Modelled Roads 2021-2022 The predicted annual mean concentrations for a baseline 2019 year, 2022 and a future year of 2028 are shown for each pollutant in Figures 53 to 55. The areas of major infrastructure are shown with the AQMAs in Figure 56. The City Deal projects and the Pan-Lanarkshire Orbital Transport Corridor are shown in Figure 57. The results of the regional modelling studies have assisted North Lanarkshire Council to identify appropriate locations for additional coverage and/or deployment of low-cost continuous monitoring sensors and locations where monitoring can be discontinued due to many years of compliance with AQS objectives and a low risk of public exposure. This will make best use of resources while maintaining the adequate coverage through the duration of this AQAP. The regional study results will also assist North Lanarkshire Council in the selection of appropriate schools to include in APM 2b and to identify “hotspots” where APMs could be prioritised such as targeting routes for low emission vehicle use in the Council Fleet and liaising with bus operators to identify priority target routes for the introduction of low/zero emission buses. Page 111 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 80 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 51: Regional Modelling Study Area of Coverage included Explicitly Modelled Roads 2021-2022 Page 112 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 81 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 52:Predicted Annual Mean NO2 Concentration Across Study Area Page 113 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 82 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 53:Predicted Annual Mean PM10 Concentration Across Study Area Page 114 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 83 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 54:Predicted Annual Mean PM2.5 Concentration Across 7 Study Area Page 115 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 84 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 55:Areas of Major Infrastructure Projects in North Lanarkshire Page 116 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 85 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Figure 56: The Pan-Lanarkshire Orbital Transport Corridor Page 117 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 86 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Glossary of Terms Abbreviation Description ATS Active Travel Strategy AQAP Air Quality Action Plan - A detailed description of measures, outcomes, achievement dates and implementation methods, showing how the local authority intends to achieve air quality limit values’ AQMA Air Quality Management Area – An area where air pollutant concentrations exceed / are likely to exceed the relevant air quality objectives. AQMAs are declared for specific pollutants and objectives APM Action Plan Measure AQS Air Quality Strategy APR Annual Progress Report CAFS Cleaner Air for Scotland EU European Union LAQM Local Air Quality Management LDP Local Development Plan LTS Local Transport Strategy NAQS National Air Quality Strategy NO2 Nitrogen Dioxide NOx Nitrogen Oxides Page 118 of 366
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North Lanarkshire Council North Lanarkshire Council Air Quality Action Plan 2023 - 2028 87 OFFICIAL OFFICIAL OFFICIAL OFFICIAL Abbreviation Description PM10 Airborne particulate matter with an aerodynamic diameter of 10µm (micrometres or microns) or less PM2.5 Airborne particulate matter with an aerodynamic diameter of 2.5µm or less SEPA Scottish Environment Protection Agency WHO World Health Organisation Page 119 of 366
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North Lanarkshire Council Annual Progress Report (APR) 2022 Air Quality Annual Progress Report (APR) for North Lanarkshire Council In fulfilment of Part IV of the Environment Act 1995 Local Air Quality Management August 2022 Appendix 2 Page 120 of 366
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North Lanarkshire Council Information North Lanarkshire Council Local Authority Officer Fiona Maguire Department Regulatory Services and Waste Solutions Address Civic Centre, Windmillhill Street, Motherwell, ML1 1AB Telephone 01236 856300 E-mail maguiref@northlan.gov.uk Report Reference Number NorthLanAPR2022 Date August 2022 Page 121 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 iii Executive Summary: Air Quality in Our Area Air Quality in North Lanarkshire North Lanarkshire Council is Scotland’s fourth largest (by population) local authority, situated in Central Scotland. Traditionally an area associated with heavy industry, this has significantly declined in recent years and the economy of the area now focuses on commerce and light industry. Due to its geographical location many of Scotland’s trunk roads pass through North Lanarkshire, including the M8/A8, M74, M73 and M80/A80. There is also substantial cross-boundary travel with neighbouring local authority areas, particularly Glasgow, South Lanarkshire, Falkirk and West Lothian, for employment, education and leisure activities. The main source of air pollution within North Lanarkshire is road traffic emissions, with a small element attributable to small-scale quarrying activities. North Lanarkshire Council operate an extensive network of air monitoring equipment comprising ten real-time automatic monitoring stations measuring Nitrogen Dioxide (NO2) and fine Particulate Matter (PM10 and PM2.5) as well as a comprehensive network of 81 passive diffusion tubes monitoring NO2. Our monitoring locations, both automatic and diffusion tubes are reviewed on a regular basis to ensure we target the most appropriate locations in terms of air pollution sources and the potential for receptor exposure. The reporting period 2021 saw some changes in our automatic monitoring locations, with the decommissioning of the Sunnyside Rd, Coatbridge and the Calder St, Whifflet sites. Two new, more representative automatic sites were installed – at Whifflet Cross, A725 and also at Ravenscraig. The Whifflet site is closer to the source of pollution in the area (road traffic emissions) and receptors. The Ravenscraig site will serve to provide meaningful air monitoring data as the site is developed over the coming years. New air monitoring equipment was also purchased in 2021 using Scottish Government air quality grant funding, one Particulate Analyser (FIDAS) and two Nitrogen Dioxide analysers installed in existing sites to replace ageing equipment. In 2022 grant funding has been awarded to purchase further Nitrogen Dioxide analysers to replace further existing equipment, and thus ensure the highest integrity air monitoring data in North Lanarkshire. In 2021 Scotland was in the second year of the Covid-19 pandemic and the level of road traffic was significantly lower than in pre-pandemic years due to ongoing infection control restrictions and work from home advice. All automatic and non-automatic (passive diffusion Page 122 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 iv tube) monitoring of NO2, PM10 and PM2.5 indicated levels below the annual mean and short- term statutory objectives. A slight increase on 2020 monitored levels was noted, but still comfortably meeting the statutory objectives. It is highly likely that the reduced levels of road traffic as a result of the Covid-19 pandemic is the reason for the reduced air pollution levels. A key task in 2022 will be to compare both automatic and diffusion tube monitoring for 2021 with that of 2019 – the last representative year, prior to the Covid-19 pandemic. There are a number of major developments planned in the North Lanarkshire Council area over the coming years. City Deal projects including the Pan Lan access to Ravenscraig routes, and the East Airdrie Link Road, not to mention the NHS Lanarkshire New Monklands Hospital and active travel improvements in Motherwell Town Centre. We will strive to ensure air quality is considered at the earliest possible stage in both major and smaller scale developments. In line with the commitments within the Air Quality Action Plan North Lanarkshire Council has continued to promote sustainable travel, in particular walking and cycling and have been successful in obtaining Scottish Government air quality grant funding for a number of initiatives over the past few years. In 2021 funding was obtained to contribute towards active travel improvements in Motherwell Town Centre, close to Motherwell train station. In 2022 similar funding has been secured to contribute towards cycling infrastructure within Strathclyde Park. We also worked alongside South Lanarkshire Council to promote walking and cycling in and around Strathclyde Park using our bespoke “A Breath of Fresh Air in Lanarkshire” map and APP. In 2022 the revocation of the Croy AQMA will be completed and the North Lanarkshire Council’s Air Quality Action Plan will also be updated and published. This Action Plan will bring together various council services whose functions impact on air quality to create a plan to improve air quality in the North Lanarkshire Council area. Actions to Improve Air Quality 2021 was the second year of the pandemic and various restrictions remained in place to reduce the spread of infection. While this did impact the work of the Pollution Control and Public Health Team at North Lanarkshire Council we are pleased to report that a number of actions were still able to be progressed in terms of local air quality management work in 2021. Several projects were able to be realised in line with the pledges within the Council’s Air Quality Action Plan. Page 123 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 v In terms of air monitoring – using Scottish Government air quality grant funding the council was able to purchase one new particulate analyser (FIDAS) and two new Nitrogen Dioxide (NO2) analysers to upgrade equipment in two of our existing air monitoring stations. In addition to this a low cost Zephyr air monitor was purchased for short-term air monitoring. Work also continued on the promotion of sustainable travel methods, particularly walking and cycling, with funding from the air quality budget being provided for footpath share-use works and signage in Motherwell town centre linking into wider active travel improvements in the area. In a similar vein further work was carried out in conjunction with South Lanarkshire Council to further promote the “A Breath of Fresh Air in Lanarkshire” walking and Cycling map and APP for Strathclyde Park. This APP received a refresh and was launched on Clean Air Day in 2021. The Eco Stars Fleet Recognition Scheme continued in 2021 and exceeded a total of 200 members. The planned Eco Stars bus operator workshop did not go ahead however, due to the Covid-19 pandemic restrictions. Further information on actions taken to improve air quality in 2021 is detailed in Chapter 2 of the report. Local Priorities and Challenges In 2022/23 North Lanarkshire Council will continue to monitor air quality using our extensive network of automatic and passive air monitors. Subject to Scottish Government air quality grant funding and a robust procurement exercise further equipment will be purchased and installed in existing air monitoring stations to ensure the highest standard of equipment, and thus integrity of data that is possible. We will take due cognisance of air monitoring in 2022/23 as we go through the third year of the Covid-19 pandemic and restrictions ease further. Comparisons will be made with 2019 (pre-pandemic) traffic levels and monitored levels of air pollutants in North Lanarkshire. Particular attention will be paid to monitoring at the two new automatic air stations at Whifflet A725, Coatbridge, and at Ravenscraig. The low-tech Zephyr air monitor purchase in 2021 will be deployed at a suitable location and a further Zephyr purchased in 2022/23. Page 124 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 vi The recently completed regional dispersion modelling exercise undertaken will be used to undertake a comprehensive review of air quality monitoring locations in North Lanarkshire, for both automatic and non-automatic equipment to ensure monitoring is carried out in the most appropriate locations for both sources and potential receptor exposure. Further upgrade of automatic air monitoring equipment will also take place, subject to Scottish Government air quality grant funding. The Eco Stars Fleet Recognition Scheme will continue to operate in North Lanarkshire in 2022 and a new, separate Eco Stars scheme for taxi operators will be established. Eco Stars workshops will also be run in conjunction with South Lanarkshire Council, for bus and taxi operators to encourage uptake in these sectors. A significant task for 2022 will be the update of the Council’s Air Quality Action Plan. This Action Plan will be strongly linked with the Cleaner Air for Scotland Strategy document, updated in 2021. Stakeholder events will be held to ensure input from all relevant service areas and to highlight the necessity of inter-departmental working in air quality action planning. The revocation of the Croy Air Quality Management Area (AQMA) will also be completed in 2022. We will also continue to promote and link in with sustainable travel initiatives within the Council where possible, recognising its importance in improving local air quality. In recent years we have been successful in obtaining air quality funding to contribute towards elements of larger projects. For 2022 we have obtained funding for footpath, access and signage work at Strathclyde Park to improve access for new cycling infrastructure that is being installed. We will also continue to work with South Lanarkshire Council to encourage greater levels of walking and cycling through our “A Breath of Fresh Air in Lanarkshire walking and cycling map/APP. Where possible we will strive to continue promotion and expansion of this resource. How to Get Involved Further information on air quality in North Lanarkshire can be found on the Council’s website at http://www.northlanarkshire.gov.uk/pests-and-pollution/pollution/air-pollution or by contacting kildonanPS@northlan.gov.uk Page 125 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 vii Table of Contents Executive Summary: Air Quality in Our Area ................................................................. iii Air Quality in North Lanarkshire ..................................................................................................iii Actions to Improve Air Quality .................................................................................................... iv Local Priorities and Challenges ................................................................................................... v How to Get Involved ................................................................................................................... vi 1 Local Air Quality Management ................................................................................... 1 2 Actions to Improve Air Quality ................................................................................... 2 2.1 Air Quality Management Areas ......................................................................................... 2 2.2 Cleaner Air for Scotland 2 ................................................................................................. 3 Placemaking – Plans and Policies ............................................................................................. 3 Transport – Low Emission Zones .............................................................................................. 4 Air Quality and Climate Change ................................................................................................ 4 2.3 Progress and Impacts of Measures to address Air Quality in North Lanarkshire ............... 5 3 Air Quality Monitoring Data and Comparison with Air Quality Objectives .......... 16 3.1 Summary of Monitoring Undertaken ................................................................................ 16 Automatic Monitoring Sites ...................................................................................................... 16 Non-Automatic Monitoring Sites .............................................................................................. 16 Other Monitoring Activities ....................................................................................................... 17 3.2 Individual Pollutants ........................................................................................................ 17 Nitrogen Dioxide (NO2) ............................................................................................................ 17 Particulate Matter (PM10) ......................................................................................................... 18 Particulate Matter (PM2.5) ......................................................................................................... 19 Sulphur Dioxide (SO2).............................................................................................................. 20 Carbon Monoxide, Lead and 1,3-Butadiene ............................................................................ 20 4 New Local Developments ......................................................................................... 21 4.1 Road Traffic Sources ...................................................................................................... 21 4.2 Other Transport Sources ................................................................................................ 25 4.3 Industrial Sources ........................................................................................................... 25 Page 126 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 viii 4.4 Commercial and Domestic Sources ................................................................................ 26 4.5 New Developments with Fugitive or Uncontrolled Sources ............................................. 27 5 Planning Applications ............................................................................................... 28 6 Conclusions and Proposed Actions ........................................................................ 31 6.1 Conclusions from New Monitoring Data .......................................................................... 31 6.2 Conclusions relating to New Local Developments ........................................................... 32 6.3 Proposed Actions ............................................................................................................ 33 Appendix A: Monitoring Results .................................................................................... 34 Appendix B: Full Monthly Diffusion Tube Results for 2021 ......................................... 56 Appendix C: Supporting Technical Information / Air Quality Monitoring Data QA/QC ........................................................................................................................................... 59 New or Changed Sources Identified Within North Lanarkshire During 2021 .............................. 59 Additional Air Quality Works Undertaken by North Lanarkshire Council During 2021 ................ 59 QA/QC of Diffusion Tube Monitoring ......................................................................................... 59 Diffusion Tube Annualisation ................................................................................................................... 60 Diffusion Tube Bias Adjustment Factors ................................................................................................. 61 NO2 Fall-off with Distance from the Road ................................................................................................ 61 QA/QC of Automatic Monitoring ................................................................................................ 62 PM10 and PM2.5 Monitoring Adjustment ................................................................................................... 62 Automatic Monitoring Annualisation ........................................................................................................ 63 NO2 Fall-off with Distance from the Road ................................................................................................ 63 Glossary of Terms ........................................................................................................... 65 References ....................................................................................................................... 66 Page 127 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 ix List of Tables Table 1.1 – Summary of Air Quality Objectives in Scotland ................................................. 1 Table 2.1 – Declared Air Quality Management Areas .......................................................... 2 Table 2.2 – Progress on Measures to Improve Air Quality................................................... 8 Table 5.1 – Relevant Planning Application from 2021……………………………………..…28 Table A.1 – Details of Automatic Monitoring Sites ............................................................. 34 Table A.2 – Details of Non-Automatic Monitoring Sites ..................................................... 36 Table A.3 – Annual Mean NO2 Monitoring Results (µg/m3) ............................................... 44 Table A.4 – 1-Hour Mean NO2 Monitoring Results, Number of 1-Hour Means > 200µg/m3 ........................................................................................................................................... 52 Table A.5 – Annual Mean PM10 Monitoring Results (µg/m3) .............................................. 53 Table A.6 – 24-Hour Mean PM10 Monitoring Results, Number of PM10 24-Hour Means > 50µg/m3 ............................................................................................................................. 54 Table A.7 – Annual Mean PM2.5 Monitoring Results (µg/m3) ............................................. 55 Table B.1 – NO2 2021 Monthly Diffusion Tube Results (µg/m3) ......................................... 56 Table C.1 – Bias Adjustment Factor .................................................................................. 64 Table C.2 – Annualisation Summary (concentrations presented in µg/m3) for PDT sites DT144, DT145 and DT146 ................................................... Error! Bookmark not defined. List of Figures Figure C.1 – Glasgow Scientific Services – National Average Bias Adjustment Factor Spreadsheet 06/22 Page 128 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 1 1 Local Air Quality Management This report provides an overview of air quality in North Lanarkshire Council during 2021. It fulfils the requirements of Local Air Quality Management (LAQM) as set out in Part IV of the Environment Act (1995) and the relevant Policy and Technical Guidance documents. The LAQM process places an obligation on all local authorities to regularly review and assess air quality in their areas, and to determine whether or not the air quality objectives are likely to be achieved. Where an exceedance is considered likely the local authority must declare an Air Quality Management Area (AQMA) and prepare an Air Quality Action Plan (AQAP) setting out the measures it intends to put in place in pursuit of the objectives. This Annual Progress Report (APR) summarises the work being undertaken by North Lanarkshire Council to improve air quality and any progress that has been made. Table 1.1 – Summary of Air Quality Objectives in Scotland Pollutant Air Quality Objective Concentration Air Quality Objective Measured as Date to be Achieved by Nitrogen dioxide (NO2) 200 µg/m3 not to be exceeded more than 18 times a year 1-hour mean 31.12.2005 Nitrogen dioxide (NO2) 40 µg/m3 Annual mean 31.12.2005 Particulate Matter (PM10) 50 µg/m3, not to be exceeded more than 7 times a year 24-hour mean 31.12.2010 Particulate Matter (PM10) 18 µg/m3 Annual mean 31.12.2010 Particulate Matter (PM2.5) 10 µg/m3 Annual mean 31.12.2021 Sulphur dioxide (SO2) 350 µg/m3, not to be exceeded more than 24 times a year 1-hour mean 31.12.2004 Sulphur dioxide (SO2) 125 µg/m3, not to be exceeded more than 3 times a year 24-hour mean 31.12.2004 Sulphur dioxide (SO2) 266 µg/m3, not to be exceeded more than 35 times a year 15-minute mean 31.12.2005 Benzene 3.25 µg/m3 Running annual mean 31.12.2010 1,3 Butadiene 2.25 µg/m3 Running annual mean 31.12.2003 Carbon Monoxide 10.0 mg/m3 Running 8-Hour mean 31.12.2003 Page 129 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 2 2 Actions to Improve Air Quality Air Quality Management Areas Air Quality Management Areas (AQMAs) are declared when there is an exceedance or likely exceedance of an air quality objective. After declaration, the authority must prepare an Air Quality Action Plan (AQAP) within 12 months, setting out measures it intends to put in place in pursuit of the objectives. A summary of AQMAs declared by North Lanarkshire Council can be found in Table 2.1. Further information related to declared or revoked AQMAs, including maps of AQMA boundaries are available online at https://www.northlanarkshire.gov.uk/pests-and- pollution/pollution/air-quality/air-quality-management-areas In 2021, following approval from the Scottish Government and SEPA, North Lanarkshire Council began the formal process of revoking the Croy Air Quality Management Area (AQMA). The revocation process was completed in 2022. Table 2.1 – Declared Air Quality Management Areas AQMA Name Pollutants and Air Quality Objectives City / Town Description Action Plan AQMA Chapelhall NO2 annual mean PM10 annual mean Chapelhall An area encompassing a number of properties at the junction of Main Street and Lauchope Street http://www.northlanarks hire.gov.uk/pests-and- pollution/pollution/air- quality/air-quality- management-areas AQMA Coatbridge NO2 annual mean PM10 annual mean Coatbridge Whifflet Street stretching from roundabout at McDonalds to Shawhead roundabout. Extended in 2015 to include Kirkshaws Road http://www.northlanarks hire.gov.uk/pests-and- pollution/air-quality/air- quality-management- areas AQMA Motherwell PM10 annual mean Motherwell An area encompassing part of Motherwell Town Centre http://www.northlanarks hire.gov.uk/pests-and- pollution/pollution/air- quality/air-quality- management-areas Page 130 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 3 Cleaner Air for Scotland 2 Cleaner Air for Scotland 2 – Towards a Better Place for Everyone (CAFS2) is Scotland’s second air quality strategy. CAFS2 sets out how the Scottish Government and its partner organisations propose to further reduce air pollution to protect human health and fulfil Scotland’s legal responsibilities over the period 2021 – 2026. CAFS2 was published in July 2021 and replaces Cleaner Air for Scotland – The Road to a Healthier Future (CAFS), which was published in 2015. CAFS2 aims to achieve the ambitious vision for Scotland "to have the best air quality in Europe". A series of actions across a range of policy areas are outlined, a summary of which is available on the Scottish Government’s website. Progress by North Lanarkshire Council against relevant actions for which local authorities are the lead delivery bodies within this strategy is demonstrated below. Placemaking – Plans and Policies Local authorities with support from the Scottish Government will assess how effectively air quality is embedded in plans, policies, City Deals and other initiatives, and more generally in cross departmental working, identifying and addressing evidence, skills, awareness and operational gaps. North Lanarkshire Council submitted its draft Local Development Plan (LDP) to the Scottish Government for appraisal and has recently been granted approval that the Draft LDP can be formally adopted. The Draft LDP includes a section on Placemaking Policies which details Environment and Design Qualities (EDQ) for development. Category EDQ C2 includes air quality as a Special Feature for Consideration for proposed development. In addition, within the EDQ3 Policy section of the Draft LDP there is reference to air quality as one of a number of considerations in relation to planned development. Particular note is made of proposed development within or adjacent to Air Quality Management Areas. North Lanarkshire Council Pollution Control and Public Health Team are consulted by Development Control on any proposed developments that could potentially impact on air quality. Where deemed necessary an Air Quality Impact Assessment is requested in respect of the proposed development and thereafter reviewed before a response is made back to Planning to be included in their overall assessment of the planning application. This includes major infrastructure projects such as the City Deal projects. If appropriate pre-application discussions in respect of air quality will take place in respect of major development projects. Page 131 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 4 Transport – Low Emission Zones Local authorities working with Transport Scotland and SEPA will look at opportunities to promote zero-carbon city centres within the existing LEZs structure. North Lanarkshire Council has no Low Emission Zones and following a screening exercise has concluded that there are no areas where Low Emission Zones would be appropriate at this time. Air Quality and Climate Change The Climate Plan Act 2030 is the first in a series of documents which will form the climate strategy for North Lanarkshire. The council declared a climate emergency and committed itself and the area of North Lanarkshire to an accelerated target of net-zero greenhouse gas emissions by 2030, beyond the ambition of the Climate Change (Emission Reduction Targets)(Scotland) Act 2019. This has required a new approach to the council’s own emission reductions as well as recognising the need for an area-based strategic approach to incorporate the full intent of the Climate Change (Scotland) Act 2009 [as amended]. Targeting transport emissions is key to the delivery of this ambitious target as within the North Lanarkshire area road emissions account for 36.3% of total local greenhouse gas emissions. Work is progressing in its development and is supported by current and future planned activity: • The future workplace model has witnessed a transition for staff who were designated as home workers during COVID-19 restrictions to that of hybrid, requiring full time staff to work from the office a minimum of 6 days per month. This change will see an increase in commuting however will not revert back to the same level as pre-March 2020. Staff continue to be supported by the increased capacity and reliability of connections and digital technology at their workplace and home. This capability facilitates opportunities to reduce transport emissions and non- essential travel as meetings can be hosted via Microsoft Teams. • Pool vehicles are now distributed to services as per demand. The use of pool vehicles continues to be encouraged in line with the council’s business travel policy. • The council has entered into a strategic partnership for electric vehicle charging infrastructure with Transport Scotland, Scottish Power Energy Networks and South Page 132 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 5 Lanarkshire Council. Project Pace installed community electric vehicle charging stations at 44 locations. Other than improving the vehicle charging provision, the council has no direct influence on consumer behaviour however a commitment has been made to increasing its Low Emission fleet and so are visibly supporting this agenda. Progress and Impacts of Measures to address Air Quality in North Lanarkshire Council North Lanarkshire Council has taken forward a number of measures during the current reporting year of 2021 in pursuit of improving local air quality. Details of all measures completed, in progress or planned are set out in Table 2.2. More detail on these measures can be found in the air quality Action Plan relating to each AQMA. Key completed measures are: • Consultation process undertaken on revocation of Croy AQMA • Purchased new monitoring equipment – two new NOx analysers, one particulate analyser (FIDAS) and a low-cost Zephyr air monitor • Decommissioned two air monitoring stations and set up two new stations in areas of more relevant exposure • Updated all AQ pages on NLC website – the North Lanarkshire Council website was upgraded in 2021 and all pages relating to air pollution were updated • Expanded Dispersion modelling study – the original dispersion modelling study was expanded in 2021 to include the Wishaw and Newmains areas in order to get a picture of modelled air pollution levels across the area. • Funding awarded from the Scottish Government Air Quality Action Plan grant contributed towards the larger Motherwell Station Active Travel Links Project. Specifically this funding paid for widening and resurfacing a section of path alongside the Aquatec in Motherwell town centre for shared use and the installation of new shared use signage. This section of path will link into wider active travel improvements between Motherwell rail station, Motherwell town centre and Strathclyde Country Park. Progress on the following measures has been slower than expected due to: Page 133 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 6 • The revocation of Croy AQMA did not progress as quickly as expected due to competing operational pressures as a result of the Covid-19 pandemic. This work will be completed in 2022 • The planned Eco Stars bus operator workshop that was being held in conjunction with South Lanarkshire Council did not go ahead because of the Covid-19 pandemic. • No air quality work with schools was able to take place during 2021 due to access to schools being restricted because of the Covid-19 pandemic. North Lanarkshire Council expects the following measures to be completed over the course of the next reporting year: • One of the main pieces of work in 2022 will be the update of the Council’s Air Quality Action Plan. • Following the necessary consultation exercise the process of revoking the Croy AQMA will be completed. • Subject to funding and following a robust procurement process the council intend to purchase up to eight NOx air monitors to replace ageing monitoring equipment in some of our existing air stations • Following on from initiatives in recent years around cycling and walking in Strathclyde Park in 2022 we have been successful in obtaining Scottish Government air quality funding to contribute to a wider project involving the improvement of the cycling infrastructure at Strathclyde Park. Specifically for this year we are supporting footpath widening, signage etc. changes to link new cycling infrastructure in the north of Strathclyde Park with the existing cycle hire facilities at the Watersports Centre. This will have the benefit of improving access to cycling and promoting cycling as a preferred sustainable transport option rather than private vehicle use. • Following on from the previous Strathclyde Park map/APP “A Breath of Fresh Air in Lanarkshire” project with South Lanarkshire Council. A new Treasure Trail route will be developed and added to the APP. This will be launched in the school summer holidays in 2022 • In 2022 we will undertake an extension of the regional air quality dispersion model to cover the whole remainder of the North Lanarkshire area. This would include the above Northern part of the district, and also the east of the district (Shotts, Harthill etc). Page 134 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 7 • A comprehensive review of North Lanarkshire Council’s air monitoring equipment will be undertaken taking due cognisance of the dispersion modelling studies we have had carried out over the past couple of years. This will ensure that all monitoring, both automatic and non-automatic (passive diffusion tubes) will be sited in appropriate locations having regard to likely (modelled) levels and relevant receptor exposure. • The Eco Stars Fleet Recognition Scheme will continue to run in 2022 with fleet operators in North Lanarkshire. In addition to the fleet scheme in 2022 a separate Eco Stars scheme for taxi operators will be launched. We also hope to run two Eco Stars workshops, in conjunction with South Lanarkshire Council, in 2022. One will be for bus operators and one for taxi operators. Page 135 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 8 Table 2.2 – Progress on Measures to Improve Air Quality Me asu re No. Measure Category Focus Lead Authority Plann ing Phas e Imple ment ation Phas e Key Perf orm anc e Indi cat or Target Pollution Reduction in the AQMA Progr ess to Date Estim ated Com pletio n Date Comments 1 NLC Vehicle Fleet and Work Journeys • The Council will strive to reduce car journey for work purposes eg by teleconferencing. For instances where work travel is necessary the Council’s car fleet will be utilised with electric/hybrid vehicles provided where possible. • Further consideration will be given to reducing the number of private vehicles used for Council business, introducing bus/sustainable transport where possible Promoting Travel Alternative s Workplac e Travel Planning NLC All Depts 2018/ 19 2019- 2021 NA Anticipated reduction in concentration, based on the result of quantitative appraisal (using dispersion modelling and/or screening tools) Ongoi ng Ongoi ng Since the start of the Covid-19 pandemic there has been a reduction in use of pool cars due to home working and buildings, and issues surrounding the sanitisation of vehicles between uses. Working from home and remote meetings have meant a reduction in work- associated travel. Pool cars are now the responsibility of individual services within the council, and not operated centrally via Fleet and Transport. This is as a result of less demand for pool cars in the post-covid landscape. 2 Vehicle Fleet Efficiency • Tracking devices will continue to be fitted to NLC fleet vehicles in order to provide info on managing idling/speeding and unnecessary journeys Vehicle Fleet/Effici ency/Traffi c Manageme nt Driver training and Eco driving aids NLC Fleet and Transport 2018 2018- 2021 NA Anticipated reduction in NLC vehicle fleet contributions to poor air quality Comp lete Comp lete In 2021 tracking devices were fitted on 308 fleet vehicles. Following a procurement exercise in 2022 this figure is expected to rise to 600 which will be all of the Page 136 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 9 • Driver Certificate of Professional Competence training will be provided for all Council drivers, including modules on safe and efficient driving • The Council will introduce scheduling of Council vehicles eg by coordinating school bus/minibus/community transport vehicles NLC fleet with tracking systems. Driver CPC training is ongoing for all NLC driving staff 2021-Optimal routing of NLC buses on hold due to pandemic however waste still use Fleetroute to manage their street routing and the efficiency of vehicles. It is hoped to introduce the use of Fleetroute for NLC buses. 3 Subject to Scottish Govt grant funding the Council will continue to operate the NLC Eco Stars fleet recognition scheme and use this to engage with certain vehicle sectors on route planning as appropriate to avoid AQMAs Vehicle Fleet Efficiency Fleet Efficiency and recogniti on schemes NLC Protective Services and external consultant delivering Eco Stars 2018 2018- 2021 NA Targeted reduction of certain vehicle sectors in AQMAs leading to reduced emission in AQMAs Ongoi ng Ongoi ng The North Lanarkshire Council Eco Stars fleet recognition scheme continued in 2021 4 The Council will continue to increase the provision of electric vehicle (EV) charging points, where possible ensuring that they are accessible to both NLC staff and the general public. The Council will engage with other public sector agencies (eg NHS Lanarkshire) to encourage similar provision to ensure adequate coverage of EV charging points across NLC area Promoting low emission transport Promotio n of EV charging NLC/other public bodies in the area 2018- 2021 2018- 2021 NA Greater facilities for EV should encourage uptake, reducing vehicle emission in AQMAs Ongoi ng Ongoi ng A further 40 EV charging points have been installed in NLC premises in 2021/22 5 The Council will abide by their statutory duty of sustainable procurement and sustainable section of the sourcing methodology documentation, which will consequently feed through into the specification/award criteria where appropriate Promoting low emission transport Public vehicle procurem ent – prioritisin g uptake of low NLC Procureme nt 2018- 19 2018 – 2021 NA NA In place Ongoi ng Procurement Strategy document includes info on sustainable procurement Page 137 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 10 emission transport 6 Increasing levels of sustainable travel • The Council will work with agencies such as SPT and Sustrans (among others) to develop and implement measures which will encourage modal shift to public transport and active travel • A programme of awareness raising and promotion initiatives will be progressed around walking and cycling in North Lanarkshire. This will incorporate information on routes to key destinations in the NLC area Promoting travel alternative s Intensive active travel campaig n and infrastruc ture NLC Protective Services, Roads, City Deal, external organisatio ns on behalf of NLC 2018/ 19 2018- 2021 NA Unknown Ongoi ng Ongoi ng The North Lanarkshire Council Active Travel Strategy was approved by the Council’s Environment and Transportation Committee in August 2021. Currently the Council is working through the Active Travel strategy to prioritise future projects 7 The Council will engage with SPT and other relevant local authorities to develop common engine standards for all tendered school bus contracts Promoting sustainable travel Public vehicle procurem ent- promotin g uptake of low emission vehicles NLC, SLC, other neighbouri ng authorities 2018 2018- 2021 NA Improved emissions from buses travelling in AQMAs should improve overall AQ in AQMAs Initial meeti ng held with SPT in early 2020, just prior to start of pand emic Ongoi ng No progress on this in 2021 due to the Covid- 19 pandemic 8 The Council will continue to progress their Workplace Travel Plan especially in view of other relevant NLC policies, such as property rationalisation, home working policy etc. Promoting sustainable travel Workplac e travel planning NLC, all services 2018- 2021 2019 NA Unknown Work starte d 2018/ 19. Ongoi ng A consultant was engaged in 2018/19 to undertake a Workplace Travel Survey. Because of the Covid- 19 pandemic this WTS will require to be updated to reflect changed working practices once the pandemic is over. No further action was taken on this in 2021. Page 138 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 11 9 The Council will continue to run and publicise Vehicle Emission Testing and Vehicle Idling Enforcement campaigns in areas of known and suspected persistent idling. Traffic manageme nt Anti- idling enforcem ent /testing vehicle emission s NLC Protective Services 2018/ 19 2018- 2021 NA Unknown Ongoi ng Ongoi ng Vehicle Emission Testing and Vehicle Idling Enforcement continued in 2021 where possible 10 The Council will introduce car parking on- street enforcement in town centres in North Lanarkshire in order to reduce inappropriate parking in town centres and other areas Traffic manageme nt Parking enforcem ent NLC 2018 2018- 19 NA Unknown, but aim is to be a deterrent to driving in town centres Comp leted and ongoi ng Comp leted and ongoi ng Parking enforcement team is now fully staffed and operational in North Lanarkshire 11 The Council will investigate options for improving bus service provision in North Lanarkshire • Encourage partnership with SPT and bus operators to ensure major developments are fully connected from the outset • Investigate/implement better bus infrastructure, particularly bus priority measures to ensure greater uptake of bus travel and reduce emissions from buses, helping congestion • Work with bus operators (eg via Eco Stars) to improve emission standards for buses operating in North Lanarkshire and particularly within AQMAs Transport planning and infrastructu re Traffic manageme nt Vehicle Fleet Efficiency Bus route improve ment Bus priority Promotin g low emission transport NLC SPT 2018- 2021 2019- 2021 NA Anticipated reduction in emissions Ongoi ngv and compl ete Ongoi ng and compl ete Roads and Transportation have designed bus infrastructure improvements on bus corridor. The contractor is anticipated to commence works in Autumn 2022 12 Fully support and input to where possible the planned Strategic Travel Hub for Motherwell, ensuring project objectives include air quality indicators. Part of this will include taking forward the findings of the Motherwell Cycle Hire Feasibility Study recently undertaken for the town. Transport planning and infrastructu re Public transport improve ment- interchan ges, stations and services. Also public cycle hire schemes NLC City Deal 2018- 2021 2019- 2021 NA Anticipated reduction in emissions in Motherwell through modal shift and greater options for sustainable travel Ongoi ng, long term initiati ve Ongoi ng, long term initiati ve In 2021 Scottish Government air quality funding enabled works involved widening and resurfacing a section of path alongside the Aquatec in Motherwell town centre for shared use and installation of new shared use signage. This section of path will link into wider active travel link Page 139 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 12 improvements between Motherwell Rail Station, Motherwell town centre and Strathclyde Country Park, which are being design at present. This is to complement the Strategic Travel Hub proposed for Motherwell. 13 The Council will investigate all potential options for the improvement of traffic flow, and therefore air quality, through the Chapelhall AQMA Transport planning and infrastructu re Traffic manage ment NLC Roads 2019 2020 NA Anticipated reduction in traffic and therefore emissions in Chapelhall Comp lete Comp lete Works to install speed tables in Chapelhall were completed in March 2022. Post- implementation traffic surveys will be undertaken in Spring 2023 14 The Council will ensure that air quality issues are duly considered for proposed major infrastructure projects which have the potential to impact on the Council’s AQMAs Policy guidance and developme nt control Air Quality planning and policy guidance NLC Planning and Place 2018 2019- 2021 NA Unknown Ongoi ng Ongoi ng In 2021 North Lanarkshire Council has continued to ensure that air quality is appropriately considered in all proposed major infrastructure projects. Air quality continues to be recognised as a significant factor when assessing City Deal major road infrastructure projects. 15 The Council will ensure that all policies in relation to the Public Sector Climate Change responsibilities will take due cognisance of air quality implications as appropriate, particularly where there is potential for adverse air quality impacts. Policy guidance and developme nt control Other policy NLC 2018 2018- 2021 NA Unknown In place Ongoi ng See update in section 2.1.3 of report 16 The Council will continue to ensure that air quality is appropriately considered in all Policy guidance Air quality NLC planning 2018 2018- 2021 NA Unknown In place Ongoi ng In 2021 the council has continued to ensure Page 140 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 13 relevant planning applications and ensure that planning decisions and policy at both strategic and local level will take due cognisance of the Cleaner Air For Scotland (CAFS) Strategy and the Council’s Air Quality Action Plan and developme nt control planning and policy guidance that air quality is appropriately considered in all relevant planning applications and policy 17 The Council will endeavour to ensure the highest quality of air monitoring data is produced in order to provide robust evidence for air quality decision-making. Specifically:- • A revie, including a GIS-mapping exercise will be undertaken of all NLC-operated air quality monitoring sites (automatic and non-automatic) to ensure that monitoring is being carried out at the most appropriate locations. In terms of receptor exposure and sources of air pollution. • The automatic air monitoring unit at Civic Centre, Motherwell, will be relocated to a more representative location which will enable a comparison of air quality before and after the planned road infrastructure changes and other major developments in the area. • In line with new statutory requirements the council will set up a monitoring network for PM2.5 • An updated dispersion modelling exercise will be undertaken of the A73, Monklands and Motherwell area in order to obtain an accurate picture of air quality levels in North Lanarkshire Public information Awarene ss raising NLC Protective Services 2018 2019 NA NA Comp lete Comp lete In 2021 the following projects were completed:- The Calder Street, Whifflet air monitoring station was moved to Whifflet St, A725, which is a more representative location A new automatic monitoring station was set up at Ravenscraig The monitoring site at Sunnyside Rd, Coatbridge, was decommissioned. The monitoring site at Calder St, Coatbridge was decommissioned in favour of the new Whifflet site at Whifflet Cross A725. One new PM analyser (FIDAS) and two new NOx analysers were purchased and installed, as upgrades to equipment within existing monitoring stations An extension of the Dispersion Modelling study carried out in 2020 was expanded in 2021 to include Wishaw and Newmains Page 141 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 14 areas which feed directly down past the ongoing Ravenscraig development site and into Motherwell at the AQMA 18 The Council will ensure that air quality is included in the Council’s input to the NHS Lanarkshire Joint Health Protection Plan and carry out work with local health boards to raise awareness of air pollution as a public health issue Public information Other NLC Protective Services 2018- 2021 2018- 2021 NA NA NA NA This information is requested by NHS Lanarkshire at the time they are preparing their Plan. No requests for information were received from NHS Lanarkshire in 2021 19 The Council commits to working with neighbouring authorities where appropriate on air quality projects to ensure consistency of approach, as well as raising awareness of air quality issues among a wider audience Public information Joint/part nership working NLC and neighbouri ng authorities 2018 2018- 2021 NA Unknown In place Ongoi ng In 2021 in conjunction with South Lanarkshire Council we completed and launched the Treasure Trail route may and APP for Strathclyde Park. We launched this on Clean Air Day and offered 5 prizes for the winners. We had also planned to run an Eco Stars bus operator workshop along with South Lanarkshire Council however this did not go ahead due to covid 20 The Council pledges to carry out awareness raising of air quality issues with communities and schools. Part of this will involve taking part in national Clean Air Day as well as other relevant air quality initiatives and events Public information Awarene ss raising NLC protective services 2018 2018- 2021 NA Unknown In place Ongoi ng With the ongoing covid-19 pandemic and restrictions around non-teaching staff going into schools it was not possible to undertake and school outreach work in 2021 21 Planning policy:- • The council pledges to develop planning policy to reflect the increasing demand/requirement for Electric Vehicle charging points in new public and private development Policy guidance and developme nt control Low emission strategy/ air quality planning and NLC planning and regeneratio n service 2018 2018 NA NA In place Ongoi ng The Council’s updated Local Development Plan (LDP) has recently been updated and approved by the Scottish Government Page 142 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 15 • Planning guidance for developers will be updated to reflect current best practice guidance on domestic wood burning, commercial heating and biomass policy guidance to be adopted. This LDP contains information on the importance of Air Quality and also of EV infrastructure provision within its Environment and Design Quality Policies. The update of NLC air quality planning guidance is nearing completion and a training event is planned to update relevant parties on this. 22 The Council will undertake a feasibility study into strategic planting of “green wall” structures in relevant areas of North Lanarkshire NA NA NLC/extern al agency 2018- 2021 2018- 2021 NA Unknown at this time Comp leted Comp leted A desktop literature review study was carried out in 2020 into green wall infrastructure with regard to its suitability for use within North Lanarkshire Page 143 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 16 3 Air Quality Monitoring Data and Comparison with Air Quality Objectives Summary of Monitoring Undertaken Automatic Monitoring Sites This section sets out what monitoring has taken place and how local concentrations of the main air pollutants compare with the objectives. North Lanarkshire Council undertook automatic (continuous) monitoring at 10 sites during 2021. Table A.1 in Appendix A shows the details of the sites. National monitoring results are available at http://www.scottishairquality.scot Maps showing the location of the monitoring sites are provided at http://www.scottishairquality.scot . Further details on how the monitors are calibrated and how the data has been adjusted are included in Appendix C. Two automatic monitoring sites were decommissioned in 2021, and two new automatic monitoring sites were installed. The Sunnyside Rd (Coatbridge) automatic monitoring site was decommissioned as monitored concentrations at this location were consistently low. In addition to this the long-standing Calder Court (Whifflet, Coatbridge) automatic monitoring station was decommissioned and a new monitoring site installed at Whifflet Cross, A725, closer to the road, and more representative of receptor exposure. Also in 2021 a new automatic monitoring site was installed at Ravenscraig. This site was chosen having taken due cognisance of the Ravenscraig Masterplan and current knowledge of committed and proposed development planned for the site. The purpose of the new automatic monitoring station is to provide data for before and after development in the area. Data from the Ravenscraig monitoring station will not be active until 2022 and as such no data from Ravenscraig is included in this report. Non-Automatic Monitoring Sites North Lanarkshire Council undertook non- automatic (passive) monitoring of NO2 at 81 sites during 2021. Table A.2 in Appendix A shows the details of the sites. Page 144 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 17 Maps showing the location of the monitoring sites are provided at http://www.scottishairquality.scot . Further details on Quality Assurance/Quality Control (QA/QC) and bias adjustment for the diffusion tubes are included in Appendix C. Other Monitoring Activities Through the 2021/22 Scottish Government air quality monitoring grant funding North Lanarkshire Council was able to purchase one low cost Zephyr air monitor. This will be utilised for short-term, non-LAQM air quality monitoring projects. Individual Pollutants The air quality monitoring results presented in this section are, where relevant, adjusted for annualisation and bias. Further details on adjustments are provided in Appendix C. Nitrogen Dioxide (NO2) Table A.3 in Appendix A compares the ratified and adjusted monitored NO2 annual mean concentrations for the past five years with the air quality objective of 40 µg/m3. In 2021 the measured annual mean concentrations of NO2 at all automatic monitoring sites in North Lanarkshire complied comfortably with the air quality annual mean objective of 40µg/m3. The highest measured NO2 concentration noted at an automatic monitoring site in 2021 was 14.8 µg/m3. The highest measured NO2 concentrations in 2021 at the non-automatic monitoring sites (Passive Diffusion Tube sites) were 27.2 µg/m3, recorded at Central Way, Cumbernauld (DT61) and 27.1 µg/m3 at Grahamshill Street, Airdrie (DT135). At these recorded concentrations, both are still far below the air quality statutory objective of 40 µg/m3. For the duration of the reporting period (2021) Scotland was still in the midst of the Covid- 19 pandemic with various restrictions on activities and Government advice such as working from home where possible to reduce transmission of the virus. Although not as strict as 2020 these restrictions and advice had an impact on the method and frequency of travel, which is evident in the monitoring results from 2021 and makes it difficult to determine trends. Of the 81 Diffusion Tubes operated in North Lanarkshire in 2021 the monitored concentrations were found to increase from 2020 levels in 50 Diffusion Tubes sites, but still remaining below Page 145 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 18 2019 measured concentrations. For the remaining 31 Diffusion Tube sites measured concentrations either remained the same or reduced slightly in 2021. For diffusion tubes, the full 2021 dataset of monthly mean values is provided in Appendix B. Table A.4 in Appendix A compares the ratified continuous monitored NO2 hourly mean concentrations for the past five years with the air quality objective of 200µg/m3, not to be exceeded more than 18 times per year. No exceedances of the hourly mean objective level were measured at the automatic air monitoring stations in 2021. In addition, there were no measured annual mean concentrations in excess of 60 µg/m3 at non-automatic (diffusion tube) monitoring sites in 2021, indicating that exceedances of the 1-hour mean objective is also unlikely at these sites. Particulate Matter (PM10) Table A.5 in Appendix A compares the ratified and adjusted monitored PM10 annual mean concentrations for the past five years with the air quality objective of 18µg/m3. In 2021 all automatic continuous monitoring sites measuring PM10 in North Lanarkshire complied comfortably with the annual mean air quality objective of 18 µg/m3. The range of concentrations across all PM10 monitoring automatic sites was 8.5 – 10.2 µg/m3 and all sites achieved a high level of data capture, with the exception of two monitoring stations (New Edinburgh Rd, CM7 and Kenilworth Drive, Airdrie, CM10). Both these stations measure PM10 using a Beta-Attenuation-Monitor (BAM) and there were several faults with these monitors in 2021. Utilising Scottish Government air quality grant funding the BAM at the New Edinburgh Road monitoring site was replaced with a FIDAS analyser. As with NO2 it is difficult to analyse trends in PM10 monitored concentrations due to the impact of the Covid-19 pandemic however measured PM10 levels in 2021 were slightly higher than in 2020. The increase, however, was not of the magnitude seen in the NO2 monitoring results for 2021 when compared to 2020 and as such, the conclusion suggested last year that residual background PM10 remains the main component of total PM10 in North Lanarkshire at this time. In 2021 using Scottish Government air quality grant funding and following a robust procurement exercise two of the BAM particulate analysers were replaced with FIDAS analysers. This was in the New Edinburgh Road, Uddingston monitoring station, and in the Page 146 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 19 Adele Street, Motherwell monitoring station. These new FIDAS monitor both PM10 and PM2.5 at these sites. As previously mentioned in Section 3.1.1 two automatic monitoring stations were decommissioned and two new sites installed in 2021 in North Lanarkshire. Sunnyside Rd, Coatbridge was decommissioned, as was Calder Street, Whifflet. A new automatic monitoring site was installed at Whifflet Cross, A725, which is closer to the road and more representative of receptor exposure. This new site at Whifflet Cross utilises a FIDAS analyser to monitor PM10 and PM2.5. In addition to this a new monitoring site was installed at Ravenscraig. Ravenscraig is a large former industrial site which is being re-developed over a long number of years. It was felt that an automatic monitoring site should be installed to obtain monitoring data as the re-development of the site progresses. The new Ravenscraig automatic monitoring site utilises a FIDAS analyser to monitor concentrations of PM10 and PM2.5. Table A.6 in Appendix A compares the ratified continuous monitored PM10 daily mean concentrations for the past five years with the air quality objective of 50µg/m3, not to be exceeded more than seven times per year. There were no monitored exceedances of the air quality objectives for PM10 in 2021. In addition to this there were no measured annual mean concentrations in excess of 60 µg/m3 at non-automatic monitoring sites in 2021, indicating that exceedance of the 1-hour mean objective is also unlikely at these sites. Particulate Matter (PM2.5) Table A.7 in Appendix A compares the ratified and adjusted monitored PM2.5 annual mean concentrations for the past five years with the air quality objective of 10µg/m3. There were no exceedances of the annual mean objective for PM2.5 recorded at any of the monitoring sites in North Lanarkshire in 2021. PM2.5 concentrations measured in 2021 were similar to that measured in 2020, and slightly below that of 2019. In line with conclusions drawn in 2020 it is unclear if this is related to reduced road traffic in 2021 as a result of the Covid-19 pandemic. Two new PM2.5 monitoring sites were established in 2021. Whifflet Cross A725, and Ravenscraig. Details of these have been provided in section 3.1.5 Page 147 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 20 Sulphur Dioxide (SO2) Following a number of years with no measured exceedances of SO2 and with the agreement of the Scottish Government the monitoring of SO2 in North Lanarkshire ceased at the beginning of 2018. Carbon Monoxide, Lead and 1,3-Butadiene Historically, CO monitoring was undertaken at one site, Croy, where measured concentrations were substantially below the CO objectives, with no exceedances of the air quality objectives noted. Monitoring was discontinued at the end of 2017. No monitoring was undertaken for Lead or 1,2-Butadiene concentrations within the Council area in 2021. No significant sources of these pollutants have been identified in the previous round of review and assessment. Should any sources become known to the Council then discussions around the monitoring of these pollutant would be undertaken to decide on the most appropriate course of action. Page 148 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 21 4 New Local Developments 4.1 Road Traffic Sources North Lanarkshire Council Roads and Transportation Team were consulted in relation to changes in traffic flows on roads within North Lanarkshire in 2021 and the following information was reported. • Narrow, congested streets with residential properties close to the kerb – there are no new/changed streets that meet this criteria • Busy streets where people may spend one hour or more close to traffic – there are no new/changed streets that meet this criteria • Roads with a high flow of buses and/or HGVs – there are no new/changed roads that meet this criteria • Junctions – o A new junction has been created at Dimsdale Rd, Wishaw to accommodate a new housing development. o A new access has been created off the roundabout on A73 Holytown to accommodate additional development at Torrance Park o A71 Horsley Brae junction upgrade under construction with anticipated completion Autumn 2022 • New roads constructed or proposed – there are no new roads which meet the criteria, other than possibly internal roads within new residential developments • Roads with significantly changed traffic flows – there are no new/changed roads that meet this criteria • Bus or coach stations – there are no new/altered bus or coach stations In addition to the above information the following projects are of interest in terms of air quality in North Lanarkshire. • Calderbank – additional traffic calming measures have been introduced on the B802 Main Street, Calderbank • Junction of A73 and South Biggar Road – a design has been finalised for the construction of two mini roundabouts at the Craigneuk Road and South Biggar Road Page 149 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 22 junctions. The tenders for the work are currently being assessed, and it is anticipated works will begin in Autumn 2022. City Deal Road Infrastructure Projects Update Glasgow City Region Deal is an agreement between the UK Government, Scottish Government and 8 local authorities, including North Lanarkshire Council. The City Deal consists of a £1.13 billion Infrastructure Fund to create economic growth by improving transport and regenerating or developing sites over the next 20 years. In North Lanarkshire, City Deal investment will provide major road infrastructure to support the redevelopment of Ravenscraig, as this is a nationally important development site. The main focus will be to deliver the Pan Lanarkshire Orbital Transport Corridor, or Pan Lan as it is known. The Pan Lan is a £127 million pound project linking the M74 in the south with the M80 on a route through Ravenscraig. The Pan Lan will create a new and upgraded transport infrastructure in North Lanarkshire. Pan Lan comprises three projects, as follows:- East Airdrie Link Road • Creating a new link road between Newhouse and Stand which will reduce traffic congestion; • Will link in with the Ravenscraig access infrastructure; • Will improve air quality in the Chapelhall AQMA by relieving congestion along the A73 and the Chapelhall AQMA; • The road will have limited connections to the local road network in order to optimise traffic flow. It will be a new single carriageway road link from north of the M8 (A723/Newhouse Interchange) to the A73, north of Riggend; • The current stage is that the Stage 2 Phase 2 Public Engagement outlining the options appraisal process and Strategic Environmental Assessment will take place in June 2022 and sharing the preferred route will take place over summer 2022; • Following Stage 2, consultants will be appointed in Autumn 2022 to develop the design of the link road, with a view to submitting a planning application in Autumn 2023. Page 150 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 23 Ravenscraig Access Infrastructure North • Plans for access to the north section of Ravenscraig involve upgrading 3km of the A723 to provide a dual carriageway and shared footway/cycleway from the New Craig Road junction at Ravenscraig to the M8 at Holytown; • The current status is that an outline business case was approved by North Lanarkshire Council and Glasgow City Region City Deal in 2020. The delivery programme, as per the approved outline business case, is for works to start on site in Sept 2023 and be completed in Dec 2025. Consultants to carry out further design and project and contract manage the works will be appointed in late Summer 2022. Ravenscraig Access South • Creating a new road link and pedestrian and cycle paths into Ravenscraig from Airbles Road, and continuing to the Ravenscraig Regional Sports Facility; • Planning permission has been granted for the new dual carriageway from Ravenscraig Regional Sports Facility to Motherwell, including a new bridge crossing under the West Coast Main Line railway, an improved junction at Airbles Rd/Windmillhill Street and improved walking and cycling routes; • A contractor has been appointed to deliver the West Coast Main Line crossing and works commenced in May 2022 and is planned for completion in June 2023; • It is anticipated that connection comprising a new dual carriageway and junction works at Windmillhill Street will commence subject to successful procurement and approval of a full business case in January 2023 and complete by June 2025. In addition to the Pan Lan, City Deal are also involved in the following project. M8/A8 Corridor Project The City Deal Orchard Farm roundabout project involves a £2m funding contribution from City Deal towards the development of a new junction on the A8 for heavy goods vehicles, light commercial vehicles and cars to Mossend International Rail Freight Park and Mossend rail head, as well as to the former Shanks and McEwan site and Carnbroe Business Development. The roundabout will enable new industrial developments at these locations. The project relies on PD Stirling Ltd delivering the Mossend International Rail freight park. Further information can be viewed by searching the North Lanarkshire Council online Page 151 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 24 planning portal using the reference 19/00002/FUL. The Outline Business Case(OBC) which includes the Orchard Farm Roundabout was approved by the Glasgow City Region (GCR) Cabinet on 30th August 2022. The OBC also includes 10km of strategic Active Travel linking local communities with key employment sites along the A8/M8 to stimulate modal shift and address access barriers for local areas. In addition to City Deal projects, the following works and planned infrastructure changes are included as they will have an impact on local air quality in North Lanarkshire over the coming years. New Monklands Hospital NHS Lanarkshire have purchased 161.5 acres of land at Wester Moffat, Airdrie. This is to be the site for the replacement Monklands Hospital. Aspiring to be a “woodland hospital” the chosen site is in a semi-rural location on the outskirts of Airdrie. The new hospital will be accessed via the City Deal East Airdrie Link Road. The current status for the replacement hospital is that a detailed planning application will be submitted to the council in late 2022. Motherwell Town Centre Projects Muir Street Travel Interchange, Motherwell • Work is continuing on the creation of improved public transport interchange arrangements on Muir Street in Motherwell town centre (adjacent to AQMA). • The work involves creating an expanded bus stop on Muir Street to help alleviate traffic congestion on Muir Street as it runs past Motherwell Rail Station. The bus stop capacity will increase to 4 buses. • A new access road is also being created from the roundabout at West Hamilton Road to provide access to the station entrance for taxis, disabled parking and drop-off/pick- up. A new taxi rank will also be created. This will help to remove vehicle conflicts and congestion on Muir Street. • The work is expected to be complete by Winter 2022/23. Page 152 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 25 Related planned projects (Motherwell Town Centre) Active Travel • Work is planned to reconfigure the roundabout junction at Hope St/Muir St to a signalised junction to improve pedestrian and cyclist access to Motherwell Rail Station. • Active travel routes are also planned from the station north along Muir Street to Braidhurst Industrial Estate and along Hope Street/Pollock Street into the town centre. • These works will be delivered over 2022 and 2023, subject to funding being secured. • The design of a further three active travel routes (Hamilton Road, Merry Street and Bellshill Road) is planned over 2022 and 2023. Delivery of the routes is subject to securing funding. Other Transport Sources North Lanarkshire Council considered the relevant criteria set out in the template and can confirm that there are no other significant transport sources to be considered in the report. • Airports – there are no relevant sources in North Lanarkshire • Locations were diesel or stream trains are regularly stationary for periods of 15 minutes or more, with potential for relevant exposure within 15m – there are no relevant sources in North Lanarkshire • Locations with large numbers of movements of diesel locomotives – no relevant sources in North Lanarkshire • Ports for shipping – there are no relevant sources within North Lanarkshire Industrial Sources On consulting with SEPA for this section the following responses were provided for 2021. • Industrial installations : new or proposed installations for which an air quality assessment has been carried out – SEPA advised that they were consulted on two such installations in 2021 – o 20/00452/FUL -Installation of one Combined Heat and Power (CHP) unit, waste heat boiler, transformer, lube oil tanks and gas booster with a 14m stack. Site – Warburtons Bakery, Sholto Cres, Righead Ind Est, Bellshill. SEPA presented no objections to this. Page 153 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 26 o 19/01284/FUL – Energy Recovery Centre with associated infrastructure. Site – Greengairs Landfill Site, Meikle Drumgray Rd, Greengairs. Discharge of various planning conditions. Original application (which included an AQIA) considered in 2020. • Industrial installations : existing installations where emissions have increased substantially or new relevant exposure has been introduced – SEPA responded that as the 2021 Scottish Pollutant Release Inventory (SPRI) data is currently undergoing quality checks SEPA are unable to provide information on any SEPA-regulated installations where annual emissions have increased. SEPA advises that 2021 emissions data will be available in Autumn 2022. Data up to 2020 is available on the SPRI website. • Industrial installations : new or significantly changed installations with no previous air quality assessment – SEPA responded with one premises o PPC/A/1018364 – Woodhead, Eurocentral, ML1 4XL covering a substantial variation to existing authorisation, which included an expansion of the process on new land across the road and which was technically connected to the original installation. • Major fuel storage depots storing petrol – SEPA responded that there were no new major fuel storage depots in North Lanarkshire area in 2021 • Petrol stations – our Trading Standards service advised that one new petrol station became operational in 2021. This was Airdrie Service Station, Alexander Street, Airdrie • Poultry farms – SEPA responded that there were no poultry farms in North Lanarkshire area in 2021 Commercial and Domestic Sources On consulting with SEPA for details of any new commercial and domestic sources they provided the following response:- • Biomass combustion plant – SEPA has advised that no new Medium Combustion Plants (MCPs) were permitted for North Lanarkshire area in 2021. • Areas where the combined impact of several biomass combustion sources may be relevant – there are no areas where levels of combined biomass combustion sources are relevant. Page 154 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 27 • Combined Heat and Power (CHP) Plant – SEPA responded that no new CHPs above 20MW were permitted in North Lanarkshire in 2021. One permit was issued in June 2021, however, for a site which could be considered a CHP. This was at Drumgray Energy from Waste plant and concerned a “high efficiency condensing steam turbine for the generation of electrical energy and allowing heat export. SEPA advises that the plant may not be built for several years, or at all. • Areas where domestic solid fuel burning may be relevant – there are no areas in North Lanarkshire where domestic solid fuel burning is a relevant source of air pollution. New Developments with Fugitive or Uncontrolled Sources On consulting with SEPA the following information was provided:- • Landfill sites – SEPA has advised that no new landfill sites were permitted in North Lanarkshire in 2021. • Quarries – SEPA advised that they are currently unable to carry out radius searches of specific areas at present due to the 24th December 2020 cyber attack. • Unmade haulage roads on industrial sites – SEPA has reported that 4 waste management licence exemptions (to enable the re-use of waste on sites for unmade roads) were granted in 2021. o WML/XC/SEPA 2021-5839 – West Torrance Farm, Shotts. o WML/XC/1194685 – land east of Main St, Newmains, ML2 9BG. o WML/XC/1175614 – Keepmoat Homes, Meadowhead Rd, Ravenscraig. o WML/XC/1143631 – Springbank Quarry, Airdrie. • Waste transfer stations – SEPA response advised that they are currently unable to carry out radius searches of specific areas at present due to the 24th December 2020 cyber attack • Other potential sources of fugitive particulate matter emissions - SEPA response advised that they are currently unable to carry out radius searches of specific areas at present due to the 24th December 2020 cyber attack Page 155 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 28 5 Planning Applications North Lanarkshire Planning and Place service was consulted for details of any relevant planning applications under consideration and planning applications granted consent during 2021 that have the potential to impact on local air quality. All relevant information is presented in Table 5.1 below. Table 5.1 – Relevant Planning Applications from 2021 Application Number Brief Description of Development AQ impact Comments/Further Information 19/00274/PPP Residential development at Heathfield Farm, Muirhead. AQ Impact Assessment submitted and accepted. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 20/00412/PPP Mixed use development, Westway Retail Park, Wardpark, Cumbernauld AQ Assessment submitted and accepted. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/01443/FUL Distribution centre, Condor Glen, Eurocentral AQ Assessment submitted and accepted. Not in AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/01316/MSC and 21/00982/PPP Residential development, care unit etc. Gowkthrapple AQ Assessment submitted and accepted. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/01275/FUL Roadside services area, AQ Assessment submitted and https://eplanning.northlanarkshire.gov.uk/online- applications Page 156 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 29 Hornshill, Stepps (M80). accepted. Not in/near AQMA 21/00934/FUL Construction of 5 warehouses, Bellshill Ind Est, Bellshill No AQ Assessment requested. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/00436/FUL Construction of primary school to replace existing 2 schools in same area, Paddock St, Coatbridge AQ Assessment submitted and reviewed. Accepted. Near Coatbridge AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/00432/FUL Construction of primary school, Community Health Centre and Hub, Muirhead No AQ Assessment submitted. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/00372/PPP Redevelopment of office for residential, St Mungos Rd, Cumbernauld AQIA requested although no estimated increase in traffic. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/00335/FUL Enabling works for residential development, Main St, Newmains AQ Assessment submitted and accepted. Not in/near AQMA https://eplanning.northlanarkshire.gov.uk/online- applications 21/00273/FUL Rail freight terminal, distribution centre, associated infrastructure AQ Assessment submitted. Still under consideration https://eplanning.northlanarkshire.gov.uk/online- applications Page 157 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 30 21/00242/PPP Residential development at Palacecraig St, Coatbridge AQ Assessment submitted and accepted. In Coatbridge AQMA https://eplanning.northlanarkshire.gov.uk/online- applications Page 158 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 31 6 Conclusions and Proposed Actions Conclusions from New Monitoring Data Conclusions from the 2021 monitoring data presented in this report can be summarised as follows. • Measured NO2 concentrations at all automatic monitoring sites in 2021 were well below the statutory air quality objectives for both annual mean and short-term statutory objectives. High levels of data capture were achieved at all sites. Measured levels of NO2 at automatic monitoring stations remain around the same as 2020 levels, and below 2019 levels by approximately 30%. As with 2020, this is most likely attributable to the Covid-19 pandemic and subsequent reduction in road traffic emissions. • In 2021 all passive Diffusion Tubes measured NO2 below the statutory annual mean objective. The highest reading Diffusion Tubes recorded an annual mean of just over 27 µg/m3 of NO2 which is well below the statutory objective of 40 µg/m3. Almost two thirds of Diffusion Tube sites in 2021 showed a greater rise towards 2019 levels than was seen in the 2020 results. This could possibly be explained by Covid-19 pandemic restrictions being less in 2021 than they were in 2020. • No NO2 monitoring sites breached the short-term statutory objective in 2021. • All automatic PM10 monitoring undertaken in 2021 measured below the annual mean objective, with levels in the range 8.5 – 10.2 µg/m3. Levels in 2021 were broadly consistent with 2019 and 2020 further reinforcing the 2020 suggestion that the measured level of PM10 mainly comprises the residual background level of PM10 in the area. • In 2021 two of the Council’s air monitoring stations were upgraded to enable the monitoring of PM2.5 bringing the total number of PM2.5 monitoring stations to nine. Monitoring of PM2.5 in 2021 yielded results broadly similar to that of 2019 and 2020. • Two automatic monitoring stations were decommissioned in 2021 – namely Sunnyside Rd, Whifflet and Calder Court, Whifflet. Two new automatic monitoring sites have been set up in 2021. One is Whiffle Cross, A725, which is within the Coatbridge AQMA and is closer to the road and more representative of relevant exposure. The other new site is in Ravenscraig – this is to obtain monitoring data for Page 159 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 32 before, during and following development of the Ravenscraig site over the coming years. • Following the completion of a North Lanarkshire-wide dispersion modelling study it is the council’s intention to conduct a comprehensive review of all monitoring sites, both automatic and non-automatic (Diffusion Tube). The purpose of this is to ensure all monitoring undertaken is in appropriate and relevant locations. • In terms of air monitoring equipment – the council has been fortunate to be able to utilise Scottish Government air quality grant funding to upgrade almost all of our particulate analysers over the past several years. As our NO2 monitoring equipment is now ageing it is our intention to work towards the replacement of this equipment over the next couple of years. This will ensure the integrity of air quality monitoring for NO2 in North Lanarkshire. • We also intend to continue automatic air monitoring at the Croy monitoring station, at least in the short-term, following the revocation of the Croy AQMA in 2022. Conclusions relating to New Local Developments North Lanarkshire Council’s Pollution and Public Health Team has taken due cognisance of the information provided by the Council’s Development Management and Strategic Planning Teams in relation to developments in 2021 and also in reviewing Air Quality Impact Assessments that were submitted in support of planning applications in 2021. In considering this we conclude that there are no significant issues in relation to new local developments. This is due to the developments not being located in areas where air quality levels are close to the statutory objective and/or the developments themselves did not lead to significant effects on air quality or result in exceedances of air quality objectives at nearby sensitive receptors. The Pollution and Public Health Team will continue to work with Planning colleagues to identify any future developments that may present air quality issues and take any action deemed appropriate at that time. We will also continue to have an input as required to City Deal projects and other major infrastructure projects in order to highlight any potential impact on local air quality at the earliest possible (pre-planning and Masterplanning) stage where possible. Page 160 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 33 Proposed Actions The focus of air quality work in North Lanarkshire in 2022/23 will be as follows. • The Council’s Air Quality Action Plan will be updated and re-published. This will involve engaging with internal and external stakeholders to ensure appropriate involvement from all relevant services within the council. The updated action plan should be completed in early 2023. • The revocation of the Croy AQMA will be completed in 2022, following the necessary consultation. No other changes to the remaining AQMAs are anticipated in 2022, however we will be closely observing the monitored pollutant levels across the area as we emerge from the Covid-19 pandemic and its associated restrictions are lifted. • Following completion of a North Lanarkshire-wide dispersion modelling study we will undertake a comprehensive review of all our monitoring sites, both automatic and non-automatic. We will also pay close attention to the new automatic air monitoring stations at Whifflet Cross A725 and Ravenscraig. • The Pollution Control and Public Health Team will continue to act as a consultee for development management, major infrastructure and City Deal planned projects, highlighting air quality where necessary at the earliest possible stage in the planning process. • New air monitoring equipment will be purchased as necessary, subject to Scottish Government air quality funding, to replace ageing equipment in some of the existing air monitoring stations. • The Eco Stars Fleet Environmental Recognition Scheme for freight/fleet operators will continue to be run in 2022/23. In addition to this a new, separate Eco Stars taxi operator scheme will be introduced. We will also strive to run two Eco Stars workshops in conjunction with South Lanarkshire Council. One for bus operators and one for taxi operators, to encourage uptake of relevant grants and membership of the Eco Stars scheme • Subject to Scottish Government air quality funding we will continue to support projects relating to sustainable travel and the encouragement of walking and cycling as alternatives to car travel. Page 161 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 34 Appendix A: Monitoring Results Table A.1 – Details of Automatic Monitoring Sites Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Monitoring Technique Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Inlet Height (m) CM1 Chapelhall Roadside 278174 663124 NO2 PM10 , PM2.5 YES (Chapelhall AQMA) Chemiluminescent; FIDAS 20 10 2 CM2 Croy Special – by quarry 272775 675738 NO2 PM10 , PM2.5 NO (recently revoked AQMA) Chemiluminescent FIDAS 30 10 2 CM3 Coatbridge (Whifflet) Urban Backgroun d 273674 663927 NO2 PM10, PM2.5 Y (Coatbridge AQMA) FIDAS(3) 20 30 2 CM4 Motherwell Roadside 275458 656792 NO2 PM10 . PM2.5 Y (Motherwell AQMA) FIDAS 20 8 2 CM5 Shawhead, Coatbridge Roadside 273411 662997 NO2 PM10 , PM2.5 Y (Coatbridge AQMA) FIDAS 22 20 2 CM6 Kirkshaws Roadside 272523 663030 NO2 PM10 , PM2.5 Y (Coatbridge AQMA) FIDAS 20 8 2 CM7 New Edinburgh Rd, Uddingston Roadside 269144 661496 NO2 PM10 N Chemiluniescent; FIDAS 30 10 2 CM8(4) Sunnyside Rd, Coatbridge Roadside 273056 665234 NO2 PM10 N Chemiluminescent; BAM gravimetric equivalent 30 10 2 CM9b(5) Civic Centre, Motherwell (from 2015)N Mobile Lab 275788 656219 PM10 PM2.5 Y Chemiluminescent; TEOM 50 15 3 Page 162 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 35 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Monitoring Technique Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Inlet Height (m) CM10 Kenilworth Drive, Airdrie Roadside 277385 665837 NO2 PM10 N Chemiluminescent; BAM gravimetric equivalent 30 10 2 CM11 Adele Street, Motherwell Roadside 275642 656148 NO2 PM10 , PM2.5 Y (Motherwell AQMA) Chemiluminescent FIDAS 20 0.75 2 CM12 Whifflet Cross, A725 Roadside 273646 663867 NO2 PM10 , PM2.5 Y (Coatbridge AQMA) Chemiluminescent FIDAS 16 20 2 Notes: (1) 0m if the monitoring site is at a location of exposure (e.g. installed on the façade of a residential property). (2) N/A if not applicable. (3) CM3 Whifflet Coatbridge – as stated in Annual Statistics Report for 2020, PM10 was monitored using Conventional TEOM Gravimetric Equivalent technique for the month of January. From 28th January 2020 onwards, PM10 was monitored using the FIDAS technique. (4) CM8 Sunnyside Rd, Coatbridge was disconnected in September 2020 and equipment was relocated to CM12 Whifflet Cross A725 with new PM2.5 analyser added. (5) CM9b not utilised since 2020 Page 163 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 36 Table A.2 – Details of Non-Automatic Monitoring Sites Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT10 Castle Court, Castlecary Roadside 278528 677864 NO2 N 10 2 N 2.5 DT47 Lay-by in Stand Roadside 276538 668899 NO2 N 10 2 N 2.5 DT48 Bus stop, Bron Way, Cumbernauld Kerbside 275920 674203 NO2 N 10 2 N 2.5 DT49 Swimming pool, Kilsyth Kerbside 271514 678040 NO2 N 50 2 N 2.5 DT50 1791 Cumbernauld Rd, Stepps Kerbside 265198 668204 NO2 N 25 2 N 2.5 DT51 131 Cumbernauld Rd, Stepps Kerbside 265971 668567 NO2 N 30 2 N 2,5 DT52 Traffic lights A80 Eastbound, Moodiesburn Kerbside 269966 670412 NO2 N 30 2 N 2.5 DT53 Traffic lights A80 Westbound Moodiesburn Kerbside 269986 670400 NO2 N 10 2 N 2.5 DT54 (Site renamed DT58 in 2018) Lochend Rd/Coatbridge Rd, Gartcosh (A752) Urban background 269828 668354 NO2 N 20 2 N 2.5 DT55 Whitelaw Rd end, Glenboig Urban background 272614 668138 NO2 N 50 2 N 2.5 DT56 Garnqueen Cr, lamp post LHSO, Glenboig Urban background 271751 668432 NO2 N 50 2 N 2.5 DT57 Main St/ Carrick View jn, Glenboig Urban background 272030 668564 NO2 N 10 2 N 2.5 Page 164 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 37 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT58 (site was DT54 until renamed DT58 in 2018) Lochend Rd/Coatbridge Rd, Gartcosh (A752) Urban background 269828 668354 NO2 N 20 2 N 2.5 DT59 10-16 Coronation Pl, Mount Ellen Urban Background 269356 669173 NO2 N 20 2 N 2.5 DT61 Under bridge Central Way Eastbound, Cumbernauld Roadside 275778 674440 NO2 N 10 2 N 2.5 DT62 Central Way A Westbound, Cumbernauld Roadside 275920 674511 NO2 N 10 2 N 2.5 DT63 Central Way B Westbound, Cumbernauld Roadside 275642 674271 NO2 N 10 2 N 2.5 DT64 Under bridge Central Way, Westbound, Cumbernauld Roadside 275666 674293 NO2 N 10 2 N 2.5 DT100 Civic Centre, Motherwell Roadside 275820 656208 NO2 Y Motherwell 10 2 N 2.5 DT101 Shields Rd, Motherwell Roadside 274594 655113 NO2 N 15 2 N 2.5 DT102 Emily Dr, Motherwell Urban background 275439 665696 NO2 N 15 2 N 2.5 DT103 Kethers Lane, Motherwell Urban background 273986 656985 NO2 N 10 2 N 2.5 DT104 Coursington Rd, Motherwell Urban background 276178 657344 NO2 N 20 2 N 2.5 DT105 Craigneuk Rd, Carfin Urban background 277244 658415 NO2 N 10 2 N 2.5 Page 165 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 38 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT106 Camp St, Motherwell Urban background 275654 656342 NO2 N 10 2 N 2.5 DT107 Braehead Farm, Bargeddie Roadside 270929 663464 NO2 N 500 50m to A8 N 2.5 DT108 MSA Factory, Shawhead, Coatrbridge Roadside 273830 662676 NO2 N 500 50m to A8 N 2.5 DT110 New Edinburgh Rd(1), M74, Uddingston Roadside 272789 675735 NO2 N 30 2 N 2.5 DT111 New Edinburgh Rd(2), M74, Uddingston Roadside 272789 675735 NO2 N 15 2 N 2.5 DT112 New Edinburgh Rd(3), M74, Uddingston Roadside 272789 675735 NO2 N 10 2 N 2.5 DT113 Tinkers Lane, Motherwell Roadside 274305 656466 NO2 N 20 2 N 2.5 DT114 Main St, Overtown Kerbside 280370 653072 NO2 N 15 2 N 2.5 DT115 Plantation Rd/Ravenscraig Spine Rd Kerbside 277282 657607 NO2 N 15 2 N 2.5 DT116 Delburn St, Motherwell Urban background 275981 656111 NO2 Y Motherwell 10 2 N 2.5 DT117 Hamilton Rd, Motherwell Urban background 275091 656986 NO2 N 20 2 N 2.5 DT118 (site changed number in 2017 to newDT119 see later in table) Shawhead Roundabout Kerbside 273432 662965 NO2 Y Coatbridge 30 2 N 2.5 Page 166 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 39 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT119 Kirkshaws Rd, Coatbridge Kerbside 273436 662982 NO2 Y Coatbridge 30 2 N 2.5 DT120 Watsonville, Motherwell Kerbside 275237 656662 NO2 Y Motherwell 10 2 N 2.5 DT121 Flannigan Rd, Bellshill Urban background 273180 660350 NO2 N 30 2 N 2.5 DT122 Main St, Mossend Roadside 274082 660308 NO2 N 60 2 N 2.5 DT123 Hamilton Rd, Orbiston Bellshill Kerbside 272687 659512 NO2 N 20 2 N 2.5 DT124 Scotmid, Tannochside Kerbside 270073 661870 NO2 N 20 2 N 2.5 DT125 Main St nr Motherwell Rd, Bellshill Kerbside 273767 661281 NO2 N 25 2 N 2.5 DT126 Main St nr Tesco, Bellshill Kerbside 273541 660339 NO2 N 2 2 N 2.5 DT129 Newmains Police Station Roadside 282392 656016 NO2 N 7 2 N 2.5 DT130 Main St (bottom), Wishaw Roadside 279118 655327 NO2 N 5 2 N 2.5 DT131 Brandon Pl, Bellshill Roadside 272302 659237 NO2 N 5 2 N 2.5 DT132 Airdrie Rd, Caldercruix Roadside 281713 667517 NO2 N 10 2 N 2.5 DT133 Coatbridge 1, Bank Street Roadside 272887 664991 NO2 N 2 2 N 2.5 DT134 Coatbridge 2, Whifflet Court Kerbside 273655 664003 NO2 Y Coatbridge 10 20 N 2.5 DT135 Grahamshill St, Airdrie Kerbside 277276 665615 NO2 N 10 2 N 2.5 Page 167 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 40 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT136 Airdrie 3, Springwells Cres Roadside 274162 674130 NO2 N 30 2 N 2.5 DT137 Auchenkilns, Cumbernauld Roadside 274164 674130 NO2 N 30 2 N 2.5 DT138 Main St (near shops), Chapelhall Roadside 278037 662798 NO2 Y Chapelhall 10 2 N 2.5 DT139 Lauchope St/Main St jn, Chapelhall Roadside 278178 663111 NO2 Y Chapelhall 10 2 N 2.5 DT140 Dundyvan rd, Coatbridge Kerbside 273293 664120 NO2 N 5 1 N 2.5 DT141 Main St(1), Harthill(nr shops) Kerbside 290652 664493 NO2 N 10 2 N 2.5 DT142 Salsburgh house no 337, R15 Roadside 283850 663082 NO2 N 15 30 N 2.5 DT143 Main St(2), Harthill(nr shops) Roadside 290482 664386 NO2 N 10 2 N 2.5 DT144 Lab 1, Constarry Rd, Croy Roadside 272789 675735 NO2 N 100 5 Y 2.5 DT145 Lab 2, Constarry Rd, Croy Roadside 272789 675735 NO2 N 100 5 Y 2.5 DT146 Lab 3, Constarry Rd, Croy Roadside 272789 675735 NO2 N 100 5 Y 2.5 DT147 Bank St, Coatbridge (nearest house) Roadside 272947 665037 NO2 N 15 0 N 2.5 DT148 Main St (R22), Chapelhall Kerbside 278105 663174 NO2 Y Chapelhall 15 2 N 2.5 DT149 Main St (R33), Chapehall Kerbside 278119 663075 NO2 Y Chapelhall 15 2 N 2.5 Page 168 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 41 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT150 Eastfield Rd, Cumbernauld Kerbside 275160 676210 NO2 N 25 2 N 2.5 DT151 Main St, Holytown Urban background 276635 660569 NO2 N 10 2 N 2.5 DT152 Coatbridge Rd (shops), Townhead Roadside 272391 665824 NO2 N 10 2 N 2.5 DT153 72 Townhead Rd, Coatbridge Roadside 271720 666053 NO2 N 20 2 N 2.5 DT154 Sunnyside Rd, Coatbridge Roadside 273042 665176 NO2 N 20 2 N 2.5 DT156 Stirling St, Airdrie Roadside 276005 665406 NO2 N 50 2 N 2.5 DT157 31 Station Road, Muirhead Roadside 268442 669262 NO2 N 15 2 N 2.5 DT158a Croftmoraig Ave, Moodiesburn Kerbside 270281 671715 NO2 N 15 2 N 2.5 DT158b Deedes St, Airdrie Roadside 274819 665005 NO2 N 7 2 N 2.5 DT159 Glenview Cres, Moodiesburn Roadside 270391 671505 NO2 N 10 2 N 2.5 DT160 The Cuillins, Moodiesburn Roadside 270067 671604 NO2 N 10 2 N 2.5 DT161 Bridgend Cres, Moodiesburn Roadside 269071 670889 NO2 N 1 1 N 2.5 DT162 Auchingeoch Rd, Moodiesburn Roadside 269022 670979 NO2 N 2 1 N 2.5 DT163 12 Inchwod Rd, Westfield, Cumbernauld Roadside 273098 673321 NO2 N 10 1 N 2.5 DT164 12 Leckethill Ct, Westfield, Cumbernauld Roadside 272634 672994 NO2 N 10 1 N 2.5 Page 169 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 42 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) DT165 Kildonan St, Coatbridge Roadside 273727 665285 NO2 N 20 2 N 2.5 DT166 22 Cumbernauld Rd, Chryston Roadside 268392 669502 NO2 N 10 2 N 2.5 NewDT54 Columba Ct/Old Edinburgh Rd, Viewpark Roadside 271259 661016 NO2 N 15 2 N 2.5 NewDT55 Old Edinburgh Rd, Viewpark Roadside 270463 661441 NO2 N 15 2 N 2.5 NewDT56 Bargeddie Roadside 270201 664281 NO2 N 10 2 N 2.5 NewDT102 Windmillhill St (1), Motherwell Roadside 275738 656400 NO2 Y Motherwell 50 1 N 2.5 NewDT103 Windmillhill St(2), Motherwell Roadside 275733 656439 NO2 Y Motherwell 20 1 N 2.5 NewDT106 Civic Centre(1), Motherwell Roadside 275911 656237 NO2 Y Motherwell 100 30 N 2.5 NewDT107 Civic Centre(2), Motherwell Roadside 275911 656237 NO2 Y Motherwell 100 30 N 2.5 NewDT108 Civic Centre(3), Motherwell Roadside 275911 656237 NO2 Y Motherwell 100 30 N 2.5 NewDT116 Airbles Rd (Electric Bar), Motherwell Roadside 274814 656147 NO2 N 15 5 N 2.5 NewDT118 Merry St/Dalziel St, Motherwell Roadside 275444 657312 NO2 N 15 5 N 2.5 NewDT119 (long- standing site, re- numbered from DT118 to DT119 in 2017) Shawhead Roundabout, Coatbridge Kerbside 273432 662965 NO2 Y Coatbridge 30 2 N 2.5 Page 170 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 43 Site ID Site Name Site Type X OS Grid Ref Y OS Grid Ref Pollutants Monitored In AQMA? Which AQMA? Distance to Relevant Exposure (m) (1) Distance to kerb of nearest road (m) (2) Tube co- located with a Continuous Analyser? Tube Height (m) NewDT120 Kirkshaws Rd, Coatbridge Roadside 271939 663179 NO2 Y Coatbridge 10 2 N 2.5 NewDT127 Matalan, Wishaw Kerbside 278059 655368 NO2 N 10 2 N 2.5 NewDT128 Wishaw Cross/Stewarton St, Wishaw Roadside 279587 655125 NO2 N 30 2 N 2.5 NewDT137 Main St, Village, Cumbernauld Roadside 276710 676098 NO2 N 10 2 N 2.5 NewDT141 Station Rd, Shotts Roadside 286840 656978 NO2 N 20 2 N 2.5 NewDT142 Stane Gdns, Shotts Roadside 287954 659620 NO2 N 20 2 N 2.5 NewDT157a Swing Park, Castlecary Roadside 278470 677901 NO2 N 30 2 N 2.5 Notes: (1) 0m if the monitoring site is at a location of exposure (e.g. installed on/adjacent to the façade of a residential property). (2) N/A if not applicable. Page 171 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 44 Table A.3 – Annual Mean NO2 Monitoring Results (µg/m3) Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 CM1-Chapelhall Roadside Automatic 99.5% 99.5% 33.8 27.7 21.7 18.0 14.8 CM2 - Croy Special-by quarry Automatic 99.3% 99.3% 20.4 17.5 19.0 12.0 10.0 CM3-Calder Ct, Whifflet Urban background Automatic 93.6% 96.6% - - 17.2 12.0 11.5 CM4-Menteith Rd, Motherwell Roadside Automatic 93.6% 93.6% - - - 12.6 10.8 CM5-Shawhead, Coatbridge Roadside Automatic 91.1% 91.1% 28.5 20.7 20.3 16.0 14.2 CM6-Kirkshaws, Coatbridge Roadside Automatic 96.2% 96.2% 22.0 18.3 20.3 13.0 13.6 CM7-New Edinburgh Rd, Uddingston Roadside Automatic 98.3% 98.3% - - 24.4 17.0 16.6 CM8 – Sunnyside Rd, Coatbridge Roadside Automatic - - - - 22.6 - - CM10-Kenilworth Dr, Airdrie Roadside Automatic 96.5% 96.5% - - 16.9 14.0 11.9 CM11-Adele St, Motherwell Roadside Automatic 78.8% 78.8% - - - - 9 CM12-Whifflet Cross A725 Roadside Automatic 89.5% 60.0% 13.9 DT10- Castle Ct, Castlecary Roadside Diffusion Tube - - 34.2 - - - DT47-Lay by in Stand Roadside Diffusion Tube 100% 100% 21 21.7 21.4 14.7 14.0 DT48-bus stop, Bron Way, Cumbernauld Kerbside Diffusion Tube 100% 100% 28.9 27.3 25.7 17.8 16.9 DT49- Swimming Pool, Kilsyth Kerbside Diffusion Tube 100% 100% 17.4 22.5 18.3 11.2 13.0 DT50-1791 Cumbernauld Rd, Stepps Kerbside Diffusion Tube 100% 100% 22.4 21.9 20.2 12.4 16.0 DT51- 131 Cumbernauld Rd, Stepps Kerbside Diffusion Tube 100% 100% 24.7 27.4 21.0 14.6 16.8 Page 172 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 45 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 DT52 – Traffic lights A80 Eastbound, Moodiesburn Kerbside Diffusion Tube 100% 100% 17.4 25.4 22.6 14.6 14.2 DT53-traffic lights A80 Westbound, Moodiesburn Kerbside Diffusion Tube 100% 100% 20.9 22.9 18.3 10.5 11.1 DT54- Coatbridge Rd/Gartcosh Rd A752 Gartcosh (name changed to DT58 in 2018) Urban background Diffusion Tube - - 22.8 - - - - DT55-Whitelaw Rd end, Gartcosh Urban background Diffusion Tube - - 9.7 - - - - DT56-Garnqueen Cr, Glenboig Urban background Diffusion Tube - - 14.3 - - - - DT57-Main St/Garrick View, Glenboig Urban background Diffusion Tube 100% 100% 16.2 18.1 16.6 - 12.8 DT58-Lochend Rd/Coatbridge Rd (previously called DT54, changed in 2018) Urban background Diffusion Tube 100% 100% - 25.8 22.9 9.8 17.9 DT59-10-16 Coronation Pl, Mount Ellen Urban background Diffusion Tube 100% 100% 17.2 19.8 17.7 14.3 12.5 DT61-under Central Way, Eastbound, Cumbernauld Roadside Diffusion Tube 100% 100% 51.3 43.6 40.5 12.6 27.2 DT62-Central Way Westbound (A), Cumbernauld Roadside Diffusion Tube 100% 100% 38.1 39.0 32.9 25.8 24.2 DT63-Central Way Westbound (B), Cumbernauld Roadside Diffusion Tube 100% 100% 26.7 45.7 37.5 17.9 26.6 DT64-Under Central Way, Westnound, Cumbernauld Roadside Diffusion Tube 100% 100% - 32.2 28.7 21.2 21.8 DT100 – Civic Centre, Motherwell Roadside Diffusion Tube 100% 100% - 36.9 36.9 15.6 22.1 DT101- Shields Rd, Motherwell Roadside Diffusion Tube 100% 100% 23.2 24.9 20.1 22.4 14.8` Page 173 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 46 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 DT102-Emily Dr, Motherwell Urban background Diffusion Tube - - 10.8 - - - - DT103-Kethers Lane, Motherwell Urban background Diffusion Tube - - 15.8 - - - - DT104-Coursington Rd, Motherwell Urban background Diffusion Tube 100% 100% 11.9 10.5 10.5 10.2 7.7 DT105-Craigneuk Rd, Carfin Urban background Diffusion Tube 92% 92% 13.5 16.4 12.6 11.5 10.3 DT106-Camp St, Motherwell Urban background Diffusion Tube - - 18.2 - - - - DT107-Braehead Farm, Bargeddie Roadside Diffusion Tube - - 23.7 - - - - DT108-MSA Factory, Shawhead Roadside Diffusion Tube - - 27.7 - - - - DT110-New Edinburgh Rd(1), Uddingston Roadside Diffusion Tube 100% 100% 33.7 33.8 28.9 20.2 23.9 DT111-New Edinburgh Rd(2), Uddingston Roadside Diffusion Tube 100% 100% 31.7 30.4 31.1 22.2 19.0 DT112-New Edinburgh Rd,(3), Uddingston Roadside Diffusion Tube 100% 100% 32.7 32.3 28.6 20.3 23.4 DT113-Tinkers Lane, Motherwell Roadside Diffusion Tube 100% 100% 21.8 22.0 17.9 14.1 14.4 DT114-Main St, Overtown Kerbside Diffusion Tube 100% 100% 19.6 17.7 15.0 14.1 9.9 DT115-Plantation Rd, Ravenscraig, Motherwell Kerbside Diffusion Tube 100% 199% - 15.4 13.8 10.7 8.2 DT116-Delburn St, Motherwell Urban background Diffusion Tube - - 23.1 - - - - DT117-Hamilton Rd, Motherwell Urban background Diffusion Tube 100% 100% 30.3 27.4 26.8 18.6 19.5 DT118-Shawhead roundabout, Coatbridge (Changed to NewDT119 in 2018) Kerbside Diffusion Tube - - 28.2 - - - - Page 174 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 47 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 DT119-Kirkshaws Rd (changed to NewDT119 in 2018)) Kerbside Diffusion Tube - - 31.3 - - - - DT120- Watsonville, Motherwell Kerbside Diffusion Tube - - 14.8 - - - - DT121-Flannigan Grove, Bellshill Urban background Diffusion Tube 100% 100% 19.5 20.3 20.2 13.8 15.4 DT122-Main St, Mossend Roadside Diffusion Tube 92% 92% 28.2 27.5 24.0 17.1 15.2 DT123-Hamilton Rd, Orbiston, Bellshill Kerbside Diffusion Tube 100% 100% 25.2 23.9 21.4 16.7 17.1 DT124-Scotmid, Tannochside Kerbside Diffusion Tube 100% 100% 25.6 29.5 23.5 15.7 16.3 DT125-Main St/Motherwell Rd, Bellshill Kerbside Diffusion Tube 100% 100% - 24.4 18.8 15.2 15.5 DT126-Main St, near Tesco delivery rd, Bellshill Kerbside Diffusion Tube 100% 100% 19.8 20.4 21.4 14.6 15.1 DT129-Newmains Police Station Roadside Diffusion Tube 100% 100% 26.5 27.7 27.3 17.7 21.5 DT130- Main St, Wishaw (bottom) Roadside Diffusion Tube 100% 100% 14.4 17.1 15.8 12.5 11.1 DT131- Brandon Pl, Bellshill Roadside Diffusion Tube 100% 100% 19.3 19.4 14.6 14.1 16.4 DT132 – Airdrie Rd, Caldercruix Roadside Diffusion Tube 100% 100% 14.3 16.8 15.8 10.2 9.9 DT133- Bank St (1), Coatbridge Roadside Diffusion Tube 92% 92% 33.4 30.4 30.1 17.5 23.5 DT134- Whifflet Ct (2), Coatbridge Kerbside Diffusion Tube 92% 92% 23 19.8 20.4 12.8 15.4 DT135 -Grahamshill St, Airdrie Kerbside Diffusion Tube 100% 100% 33 29.3 28.3 22.1 27.1 DT136- Airdrie 3, Springwell Cres Roadside Diffusion Tube 100% 100% 20.1 21.1 17.9 11.0 14.5 DT137 – Auchenkilns, Cumbernauld Roadside Diffusion Tube - - 24.8 - - - - Page 175 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 48 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 DT138- Main St, Chapelhall (nr shops) Roadside Diffusion Tube 92% 92% 25 22.7 23.1 12.3 16.7 DT139- Lauchope St/MainSt, Chapelhall Roadside Diffusion Tube 92% 92% 39 29.4 28.1 18.1 22.8 DT140 – Dundyvan Rd, Coatbridge Kerbside Diffusion Tube 100% 100% 23.6 21.7 23.2 14.8 20.9 DT141- Main St,(1), Harthill, nr shops Kerbside Diffusion Tube - - 14.8 - - - - DT142 -house no 337, Salsburgh, R15 Roadside Diffusion Tube - - 14.4 - - - - DT143- Main St(2), Harthill (nr shops) Roadside Diffusion Tube 83% 83% 15.9 17.8 15.4 11.6 11.6 DT144-Lab 1, Constarry Rd, Croy Roadside Diffusion Tube 33% 33% 17.2 17.9 16.7 9.5 9.7* DT145-Lab 2, Constarry Rd, Croy Roadside Diffusion Tube 33% 33% 17 20.4 16.4 9.9 10.4* DT146- Lab 3, Constarry Rd, Croy Roadside Diffusion Tube 33% 33% 16.7 22.9 15.8 11.6 9.5* DT147- Bank St, Coatbridge (nearest house) Roadside Diffusion Tube 100% 100% 31.6 28.5 27.4 13.7 20.2 DT148- Main St, Chapelhall, R32 Kerbside Diffusion Tube 92% 92% 28.8 31.2 28.0 17.6 20.6 DT149- Main St, Chapelhall, R33 Kerbside Diffusion Tube 100% 100% 31 26.9 29.1 17.2 20.7 DT150- Eastfield Rd, Cumbernauld Kerbside Diffusion Tube 100% 100% 20.1 19.2 18.7 11.2 11.8 DT151- Main St, Holytown Urban background Diffusion Tube 92% 92% 24.7 24.3 17.5 12.0 14.0 DT152- Coatbridge Rd, (Townhead shops) Roadside Diffusion Tube 100% 100% 28.9 28.6 30.3 20.7 20.3 D153- 72 Townhead Rd, Coatbridge Roadside Diffusion Tube 92% 92% 17.7 20.9 19.5 13.1 17.3 DT154- Sunnyside Rd, Coatbridge Roadside Diffusion Tube 100% 100% 33.9 24.7 27.4 18.3 21.5 Page 176 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 49 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 DT156- Stirling Rd, Airdrie Roadside Diffusion Tube 100% 100% 33.8 30.9 28.4 18.9 26.0 DT157- Station Rd, Muirhead Roadside Diffusion Tube 100% 100% 25.6 34.1 22.3 14.4 19.1 DT158a- Croftmoraig Cres, Moodiesburn Roadside Diffusion Tube 100% 100% 17.9 18.4 17.8 11.2 11.4 DT158b- Deedes St, Airdrie Roadside Diffusion Tube 92% 92% 34.4 29.5 30.3 22.0 23.4 DT159- Glenview Cres, Moodiesburn Roadside Diffusion Tube 100% 100% 15.7 17.7 18.4 11.1 12.2 DT160- The Cuillins, Moodiesburn Roadside Diffusion Tube 100% 100% 15.7 17.6 18.4 10.7 11.3 DT161- Bridgend Cres, Moodiesburn Roadside Diffusion Tube 100% 100% 14.6 16.8 15.7 10.4 10.9 DT162- Auchegeoch Rd, Moodiesburn Roadside Diffusion Tube 100% 100% 19.5 19.4 18.3 11.6 12.1 DT163- 12 Inchwood Rd, Westfield, Cumbernauld Roadside Diffusion Tube 100% 100% 22.8 22.8 21.7 14.2 15.6 DT164 – 12 Leckethill Ct, Westfield, Cumbernauld Roadside Diffusion Tube 100% 100% 18.2 19.5 19.0 11.2 9.9 DT165- Kildonan St, Coatbridge Roadside Diffusion Tube 83% 83% - 23.4 23.2 14.5 16.3 DT166 – 22 Cumbernauld Rd, Chryston Roadside Diffusion Tube 100% 100% - 28.7 26.0 14.7 16.8 NewDT54 – Columba Ct/Old Edinburgh Rd, Viewpark Roadside Diffusion Tube 100% 100% 22.9 25.6 23.6 14.0 16.4 NewDT55 – Old Edinburgh Rd, Viewpark Roadside Diffusion Tube 100% 100% 29.8 27.6 24.7 13.6 19.3 NewDT56 – Bargeddie Roadside Diffusion Tube 100% 100% 20.3 20.6 20.0 12.2 14.1 NewDT102 – Windmillhill St(1), Motherwell Roadside Diffusion Tube 100% 100% 17.9 20.4 18.3 14.1 12.1 NewDT103 – Windmilllhilll St(2), Motherwell Roadside Diffusion Tube 92% 92% 21.1 25.9 20.7 16.6 15.1 Page 177 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 50 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 NewDT 106 – Civic Centre (1), Motherwell Roadside Diffusion Tube - - 19.6 20.7 15.8 8.7 - NewDT 107 – Civic Centre (2), Motherwell Roadside Diffusion Tube - - 19.6 19.6 18.2 11.9 - NewDT 108 – Civic Centre (3), Motherwell Roadside Diffusion Tube - - 17 17.9 19.8 11.4 - NewDT 116 – Airbles Rd, (Electric Bar), Motherwell Roadside Diffusion Tube 92% 92% 17.7 22.3 17.2 13.3 14.3 NewDT 118 – Merry St/Dalziel St, Motherwell Roadside Diffusion Tube 92% 92% 27.7 28.3 24.1 17.1 17.6 NewDT119- Shawhead roundabout, Coatbridge (formerly DT118- changed in 2017) Kerbside Diffusion Tube 100% 100% 28.2 27.8 23.7 18.5 19.7 NewDT120- Kirkshaws Rd, Coatbridge (formerly DT119, changed in 2017 Roadside Diffusion Tube 100% 100% 31.3 26.5 24.4 18.9 20.5 NewDT 127 – Matalan, Wishaw (formerly DT128, number changed in 2017) Kerbside Diffusion Tube 100% 100% 27.1 24.3 26.6 18.9 18.0 NewDT 128 – Wishaw Cross/Stewarton St, Wishaw Roadside Diffusion Tube 100% 100% 26.5 26.7 27.9 21.8 22.6 NewDT137 – Main St, Village, Cumbernauld Roadside Diffusion Tube 100% 100% 24 20.6 22.5 13.9 16.4 New DT141 – Station Rd, Shotts Roadside Diffusion Tube 92% 92% 15 14.0 12.7 9.6 10.2 NewDT142 – Stane Gdns, Shotts Roadside Diffusion Tube 92% 92% 14.8 18.4 16.9 11.8 12.8 Page 178 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 51 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 NewDT157a Roadside Diffusion Tube 100% 100% - 28.9 25.4 18.5 19.4 Notes: Means for diffusion tubes have been corrected for bias. *All means have been “annualised” as per LAQM.TG(16) if valid data capture for the full calendar year is less than 75%. See Appendix C for details. (Applies to DT144, 145 and 146, Croy) (1) Data capture for the monitoring period, in cases where monitoring was only carried out for part of the year. (2) Data capture for the full calendar year (e.g. if monitoring was carried out for 6 months, the maximum data capture for the full calendar year is 50%). (3) CM8 decommissioned – relocated to new CM12. Page 179 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 52 Table A.4 – 1-Hour Mean NO2 Monitoring Results, Number of 1-Hour Means > 200µg/m3 Site ID Site Type Monitoring Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 CM1-Chapelhall Roadside Automatic 99.5% 99.5% 6 0(142) 0(112) 0 0 CM2-Croy Special – by quarry Automatic 99.3% 99.3% 0(104) 0(93) 0(77) 0(73) 0 CM3-Calder Ct, Whifflet Urban background Automatic 96.9% 96.9% - - 0(78) 0 0 CM4-Menteith Rd, Motherwell Roadside Automatic 93.6% 93.6% - 0(125) 0(114) 0(113) 0 CM5-Shawhead Roadside Automatic 91.15 91.1% 0(125) 0(114) 0(113) 0 0 CM6-Kirkshaws Roadside Automatic 96.2% 96.2% 0 0(107) 0(114) 0 0 CM7-New Edinburgh Rd, Uddingston Roadside Automatic 98.3% 98.3% - - 0(87) 0 0 CM8-Sunnyside Rd, Coatbridge Roadside Automatic - - - - 9(105) - - CM10Kenilworth Dr, Airdrie Roadside Automatic 96.5% 96.5% - - 0(83) 0 0 CM11-Adele St, Motherwell Roadside Automatic 78.8% 78.8% - - - - 0(75.1) CM12-Whifflet Cross A725 Roadside Automatic 89.5% 60.0% - - - - 0(71) Notes: If the period of valid data is less than 85%, the 99.8th percentile of 1-hour means is provided in brackets. (1) Data capture for the monitoring period, in cases where monitoring was only carried out for part of the year. (2) Data capture for the full calendar year (e.g. if monitoring was carried out for 6 months, the maximum data capture for the full calendar year is 50%). Page 180 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 53 Table A.5 – Annual Mean PM10 Monitoring Results (µg/m3) Site ID Site Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 CM1-Chapelhall Roadside 99% 99% 12.0 10.2 10.0 9.0 9.4 CM2-Croy Special – by quarry 100% 100% 11.3 12.2 11.0 8.0 8.5 CM3-Calder Ct, Whifflet, Coatbridge Urban background 100% 100% 11.4 6.9 13.5 8.0 8.5 CM4-Menteith Rd, Motherwell Roadside 89% 89% 13.0 9.7 11.0 9.0 9.6 CM5-Shawhead Roadside 99% 99% 14.0 4.9 10.0 8.0 9.1 CM6-Kirkshaws Roadside 100% 100% 9.0 9.6 20.0 9.0 8.9 CM7-New Edinburgh Rd, Uddingston Roadside 11% 11% - - 13.5 9.0 9.5 CM10-Kenilworth Dr, Airdrie Roadside 62% 62% - - 12.2 7.8 10.2 CM11-Adele St, Motherwell Roadside 97% 97% - - - 8.0 8.8 CM12-Whifflet Cross A725 Roadside 89.5% 60% - - - - 9.4 Notes: All means have been “annualised” as per LAQM.TG(16), valid data capture for the full calendar year is less than 75%. See Appendix C for details. (1) Data capture for the monitoring period, in cases where monitoring was only carried out for part of the year. (2) Data capture for the full calendar year (e.g. if monitoring was carried out for 6 months, the maximum data capture for the full calendar year is 50%). Page 181 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 54 Table A.6 – 24-Hour Mean PM10 Monitoring Results, Number of PM10 24-Hour Means > 50µg/m3 Site ID Site Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 CM1-Chapelhall Roadside 99% 99% 0.0 0(24) 1 0 0 CM2-Croy Special – by quarry 100% 100% 1(35) 0(42) 3 0(18) 0 CM3-Calder Ct, Whifflet, Coatbridge Urban background 100% 100% 0(29) 0(27) 0(22) 0 0 CM4-Menteith Rd, Motherwell Roadside 89% 89% 0.0 0(23) 2 0 0 CM5-Shawhead Roadside 99% 99% 0.0 0(19) 2 0 0 CM6-Kirkshaws Roadside 100% 100% 0(26) 0(21) 1 0 0 CM7-New Edinburgh Rd, Uddingston Roadside 11% 11% - - 0(21) 0(15) 0(18.3) CM10-Kenilworth Dr, Airdrie Roadside 62% 62% - - 0(21) 0(23) 0(22.4) CM11-Adele St, Motherwell Roadside 97% 97% - - - 0(18) 0 CM12-Whifflet Cross A725 Roadside 89.5% 60% - - - - 0(21.2) Notes: If the period of valid data is less than 85%, the 98.1st percentile of 24-hour means is provided in brackets. (1) Data capture for the monitoring period, in cases where monitoring was only carried out for part of the year. (2) Data capture for the full calendar year (e.g. if monitoring was carried out for 6 months, the maximum data capture for the full calendar year is 50%). Page 182 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 55 Table A.7 – Annual Mean PM2.5 Monitoring Results (µg/m3) Site ID Site Type Valid Data Capture for Monitoring Period (%) (1) Valid Data Capture 2021 (%) (2) 2017 2018 2019 2020 2021 CM1-Chapelhall Roadside 99% 99% 5.0 5.3 6.0 5.0 5.0 CM2-Croy Special – by quarry 100% 100% - 6.0 6.0 4.0 4.9 CM3-Calder St, Whifflet Coatbridge Urban background 100% 100% - - - - 5 CM4-Menteith Rd, Motherwell Roadside 89% 89%27 - 5.4 6.0 5.0 5.0 CM5-Shawhead Roadside 99% 99% - 5.6 6.0 5.0 4.8 CM6-Kirkshaws Roadside 100% 100% - 5.4 6.0 5.0 4.9 CM7-New Edinburgh Rd, Uddingston Roadside 11% 11% - - - - 5.0 CM11-Adele St, Motherwell Roadside 97% 97% - - - 4.5 5.0 CM12-Whifflet Cross A725 Roadside 89.5% 60% - - - - 5.2 Notes: Exceedances of the PM2.5 annual mean objective of 10 µg/m3 are shown in bold. All means have been “annualised” as per LAQM.TG(16), valid data capture for the full calendar year is less than 75%. See Appendix C for details. (1) Data capture for the monitoring period, in cases where monitoring was only carried out for part of the year. (2) Data capture for the full calendar year (e.g. if monitoring was carried out for 6 months, the maximum data capture for the full calendar year is 50%). Page 183 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 56 Appendix B: Full Monthly Diffusion Tube Results for 2021 Table B.1 – NO2 2021 Monthly Diffusion Tube Results (µg/m3) Site ID Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual Mean: Raw Data Annual Mean: Bias Adjusted (1) DT47 27.9 1.5 7.9 13.5 13.4 13.6 12.0 2.0 17.4 21.5 20.2 22.9 14.5 14.0 DT48 <1.0 2.0 15.7 15.1 16.6 16.0 12.1 16.5 24.8 25.8 19.7 27.8 17.5 16.9 DT49 1.0 2.0 9.0 13.3 12.1 16.0 12.3 16.0 17.8 21.1 19.6 20.7 13.4 13.0 DT50 35.3 7.2 24.3 13.7 6.3 10.8 11.5 12.4 16.8 19.9 21.0 18.3 16.5 16.0 DT51 27.3 19.0 9.2 9.4 15.7 11.8 13.0 13.7 16.6 20.8 25.7 25.8 17.3 16.8 DT52 28.0 10.2 7.0 12.6 18.8 12.2 9.1 19.0 15.3 18.3 23.1 1.8 14.6 14.2 DT53 8.7 14.0 17.9 4.3 12.0 7.5 12.0 10.3 14.9 14.8 19.7 1.6 11.5 11.1 DT57 23.7 15.7 13.6 11.7 13.5 9.4 5.2 6.1 9.1 16.0 13.6 21.1 13.2 12.8 DT58 26.7 19.8 12.6 14.2 16.9 15.5 11.7 19.9 17.4 18.0 27.4 21.9 18.5 17.9 DT59 25.0 17.2 9.7 11.7 12.6 8.5 9.6 8.9 6.0 12.0 15.6 17.9 12.9 12.5 DT61 29.2 31.7 17.9 37.1 27.6 15.2 17.2 25.2 35.2 2.6 63.5 34.4 28.1 27.2 DT62 38.1 20.2 15.7 25.9 33.8 22.9 11.6 22.6 27.9 22.7 29.0 28.8 24.9 24.2 DT63 41.4 31.6 37.7 40.1 24.7 28.8 24.2 28.7 32.4 24.1 2.7 13.2 27.5 26.6 DT64 27.9 24.8 12.6 22.2 14.3 17.0 18.9 21.4 25.3 37.3 23.7 24.5 22.5 21.8 DT100 17.9 40.7 17.5 13.5 14.6 14.9 10.1 23.7 26.7 30.5 33.2 30.3 22.8 22.1 DT101 16.4 8.4 12.3 13.1 9.6 18.3 7.3 13.1 17.3 23.3 23.9 20.1 15.3 14.8 DT104 10.5 7.4 2.7 7.4 4.4 2.5 5.5 3.8 11.8 9.2 17.9 11.7 7.9 7.7 DT105 22.8 10.1 4.9 6.1 6.2 - 11.8 7.6 6.9 13.2 11.2 15.9 10.6 10.3 DT110 24.2 40.7 19.9 30.6 11.7 15.8 16.6 16.6 27.8 32.0 27.8 32.1 24.7 23.9 DT111 29.3 19.0 23.3 33.9 5.0 20.2 15.0 26.6 26.7 1.8 29.6 5.1 19.6 19.0 DT112 28.8 20.0 18.4 24.9 8.7 23.1 19.2 20.7 25.5 31.2 35.1 34.2 24.2 23.4 DT113 15.7 18.6 16.8 10.0 11.5 7.7 10.0 10.3 16.8 19.2 22.2 19.2 14.8 14.4 DT114 17.0 6.6 9.1 8.0 6.4 5.2 5.8 9.0 10.8 11.5 16.2 17.4 10.3 9.9 DT115 13.8 7.4 7.6 4.8 4.5 4.1 5.6 6.7 8.6 10.2 15.9 11.7 8.4 8.2 DT117 32.5 19.7 11.9 21.7 9.5 10.5 15.5 17.1 22.1 26.1 27.4 27.3 20.1 19.5 DT121 27.2 15.8 5.8 9.5 12.7 13.1 11.7 16.2 16.4 19.3 20.3 22.0 15.8 15.4 DT122 21.1 12.5 - 11.5 11.7 10.6 15.3 15.2 19.8 19.5 18.0 17.2 15.7 15.2 DT123 23.1 15.3 15.3 10.7 9.9 18.8 10.7 19.0 19.9 21.9 25.0 21.6 17.6 17.1 Page 184 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 57 Site ID Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual Mean: Raw Data Annual Mean: Bias Adjusted (1) DT124 27.1 8.3 7.3 23.7 3.3 12.0 7.5 18.9 21.1 23.8 26.0 22.4 16.8 16.3 DT125 24.5 16.1 8.9 13.2 10.6 16.2 9.6 15.8 18.4 18.6 20.6 19.6 16.0 15.5 DT126 25.6 15.1 8.6 18.3 9.0 8.9 12.8 13.6 18.1 16.3 20.8 19.6 15.6 15.1 DT129 28.9 20.5 18.3 16.7 18.9 22.4 17.3 27.1 25.2 21.4 26.1 23.7 22.2 21.5 DT130 22.3 12.3 7.3 12.1 8.3 12.1 7.4 11.0 10.8 14.9 17.4 1.6 11.5 11.1 DT131 23.8 11.5 14.3 16.8 10.1 14.2 13.4 14.4 16.7 21.7 26.9 18.6 16.9 16.4 DT132 22.5 3.8 9.0 11.3 9.7 5.9 6.9 5.0 8.9 13.2 14.6 12.1 10.3 9.9 DT133 33.7 46.7 16.0 20.6 11.6 16.0 17.6 23.6 27.4 28.8 - 24.0 24.2 23.5 DT134 24.3 14.4 16.5 13.0 7.6 - 11.8 10.7 14.5 19.2 23.4 19.3 15.9 15.4 DT135 36.6 11.8 25.8 26.1 17.8 18.4 23.7 21.7 30.4 33.8 39.8 49.8 28.0 27.1 DT136 19.3 11.8 10.3 11.0 7.3 1.6 9.8 13.6 15.5 21.3 39.2 18.8 15.0 14.5 DT138 25.4 12.7 14.9 15.0 12.7 14.2 - 9.8 17.7 20.3 24.7 22.4 17.3 16.7 DT139 34.0 24.5 24.9 16.6 14.1 20.5 25.2 23.6 2.1 37.3 35.3 - 23.5 22.8 DT140 31.3 14.2 11.4 20.4 11.8 10.2 15.1 15.7 16.3 51,5 26.9 34.0 21.6 20.9 DT143 13.1 9.0 10.6 13.0 - - 7.7 11.2 12.5 14.6 13.4 14.3 11.9 11.6 DT144 18.8 - 8.3 - - - - - - 14.2 - 14.9 14.1 13.6 DT145 19.4 - 11.3 - - - - - - 14.4 - 15.2 15.1 14.6 DT146 14.1 - 8.7 - - - - - - 15.0 - 17.3 13.8 13.4 DT147 29.0 22.7 15.4 22.4 13.9 16.2 8.5 20.0 25.5 17.1 31.1 27.6 20.8 20.2 DT148 21.3 19.0 17.9 22.3 8.8 14.2 - 23.5 25.1 28.5 24.7 28.2 21.2 20.6 DT149 23.5 13.2 16.0 24.9 17.8 16.5 20.4 20.7 23.8 24.5 26.9 28.4 21.4 20.7 DT150 13.4 9.4 9.2 13.7 7.4 9.8 9.8 12.4 13.9 13.8 14.6 18.1 12.1 11.8 DT151 23.1 8.1 14.2 17.5 8.9 - 11.1 11.3 15.6 18.9 21.4 18.7 15.3 14.9 DT152 29.4 23.5 19.9 20.6 13.4 13.1 14.8 19.0 19.1 23.9 27.5 27.0 20.9 20.3 DT153 27.0 - 15.8 16.8 11.4 10.5 16.2 13.4 17.0 21.2 23.9 22.9 17.8 17.3 DT154 24.0 18.1 15.8 25.3 15.9 16.9 18.9 22.4 26.0 28.2 30.4 24.5 22.2 21.5 DT156 27.0 29.0 19.0 25.3 16.1 20.1 16.3 27.5 833.0 34.8 51,4 22.2 26.8 26.0 DT157 31.8 19.4 21.2 21.2 10.2 15.5 23.1 13.5 22.7 28.2 27.5 1.5 19.7 19.1 DT158a 18.0 10.8 12.6 11.7 3.9 8.7 7.3 7.0 11.2 13.8 20.1 16.1 11.8 11.4 DT158b 26.5 10.3 23.3 21.4 24.1 - 23.1 24.7 30.0 33.1 23.5 25.3 24.1 23.4 DT159 18.6 9.7 8.7 12.5 12.3 7.0 10.5 11.9 15.3 14.4 14.2 16.1 12.6 12.2 DT160 19.3 8.0 5.6 11.9 5.4 11.9 10.6 5.3 12.9 13.9 16.8 17.6 11.6 11.3 DT161 18.5 16.3 8.2 5.6 11.2 8.7 11.9 7.2 11.0 11.8 12.0 12.0 11.2 10.9 DT162 13.3 21.2 8.6 10.9 8.9 11.9 8.5 8.8 15.2 15.3 14.1 11.8 12.5 12.1 DT163 21.8 11.1 19.2 17.2 10.1 12.6 10.5 14.6 15.1 16.1 19.8 24.4 16.0 15.6 Page 185 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 58 Site ID Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual Mean: Raw Data Annual Mean: Bias Adjusted (1) DT164 10.3 13.6 10.7 11.5 9.3 6.2 8.2 9.6 10.6 12.8 17.7 1.6 10.2 9.9 DT165 19.3 12.9 19.7 17.5 12.8 11.1 13.3 - 18.7 21.7 - 21.3 16.8 16.3 DT166 19.8 10.7 15.2 17.6 16.2 10.6 13.0 20.1 14.4 20.4 27.0 23.1 17.3 16.8 NewDT54 34.7 13.8 10.1 15.9 17.0 12.7 11.1 13.8 18.0 14.2 14.7 27.4 17.0 16.4 NewDT55 32.1 22.5 11.6 23.9 19.8 15.2 12.0 14.7 14.1 19.9 25.1 28.0 19.9 19.3 NewDT56 31.5 9.3 11.2 14.4 13.4 11.2 6.8 9.6 13.0 14.9 16.9 22.0 14.5 14.1 NewDT102 13.9 13.4 10.1 8.2 7.7 6.2 8.7 12.2 14.4 18.0 20.8 16.1 12.5 12.1 NewDT103 18.9 15.6 9.5 11.5 - 7.6 12.8 12.5 19.6 20.3 22.6 20.0 15.5 15.1 NewDT106 - - - - - - - - - - - - - - NewDT107 - - - - - - - - - - - - - - NewDT108 - - - - - - - - - - - - - - NewDT116 24.2 13.9 10.1 9.3 14.2 8.1 12.4 12.1 17.0 19.9 20.6 - 14.7 14.3 NewDT118 23.6 20.4 9.5 12.3 8.7 14.9 17.9 20.9 22.2 26.4 23.3 - 18.2 17.6 NewDT119 32.0 18.4 18.5 11.5 10.7 21.7 13.1 20.7 26.4 32.9 1.5 35.8 20.3 19.7 NewDT120 31.8 20.6 14.8 12.5 8.5 15.9 14.6 20.4 27.8 29.7 26.4 30.2 21.1 20.5 NewDT127 33.9 10.4 18.0 19.6 14.6 15.8 16.0 21.5 17.5 26.0 28.2 1.7 18.6 18.0 NewDT128 29.3 20.5 16.3 24.2 15.7 19.8 11.3 24.7 28.3 29.3 33.9 26.7 23.3 22.6 NewDT137 26.8 16.8 6.3 17.0 9.6 13.8 12.5 19.0 18.7 19.4 20.7 22.6 16.9 16.4 NewDT141 16.3 11.2 7.2 13.2 7.7 7.6 - 8.3 08.4 9.3 14.2 12.0 10.5 10.2 NewDT142 14.0 10.8 13.9 14.9 10.2 11.5 11.2 13.5 - 12.7 17.3 15.5 13.2 12.8 NewDT157a 31.8 19.4 21.2 10.2 15.5 23.1 13.5 22.7 28.2 27.5 1.5 25.7 20.0 19.4 Notes: (1) See Appendix C for details on bias adjustment Page 186 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 59 Appendix C: Supporting Technical Information / Air Quality Monitoring Data QA/QC New or Changed Sources Identified Within North Lanarkshire During 2021 North Lanarkshire Council has not identified any new sources relating to air quality within the reporting year of 2021. Additional Air Quality Works Undertaken by North Lanarkshire Council During 2021 In 2021 further work was carried out on the large-scale dispersion modelling work that was carried out in 2020. In 2021 this was expanded to include the Wishaw and Newmains areas of North Lanarkshire that feed directly down past the ongoing Ravenscraig development area and into Motherwell Town Centre and the Motherwell AQMA. The study took into account the major committed development, and their projected impact on the Motherwell AQMA. The study report includes verification of model-predicted concentrations within NLC monitoring data for the updated baseline year or 2019, and provides predictions of local air quality in the future years of 2022 and 2028 across the study. Scottish Government air quality funding has been secured in 2022 to expand this study to include all other areas of North Lanarkshire not already covered by the 2020 and 2021 dispersion modelling studies. QA/QC of Diffusion Tube Monitoring The diffusion tubes for the year 2021 were supplied and analysed by Glasgow Scientific Services (GSS). The tubes were prepared using the 20% TEA in water preparation method. All results have been bias adjusted and annualised (where required). GSS is a UKAS accredited laboratory and participates in the AIR-PT Scheme (a continuation of the Workplace Analysis Scheme for Proficiency (WASP) for NO2 tube analysis and the Annual Field Inter-Comparison Exercise. These provide strict performance criteria for participating laboratories to meet, thereby ensuring NO2 concentrations reported are of a high calibre. Page 187 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 60 The latest AIR-PT results are as follows:- • AIR-PT AR040 (September to October 2020) – 100% • AIR-PT AR042 (January to February 2021) – 50% • AIR-PT AR043 (May to June 2021) – 100% • AIR-PT AR045 (July to August 2021) – 100% • AIR-PT AR046 (September to October 2021) – No results Over a rolling five round AIR-PT window, it is expected that 95% of laboratory results should be greater than or equal to +2. If this percentage is substantially lower than 95% for a particular laboratory, within this five-round window, then one can conclude that the laboratory in question may have sources of error within their analytical procedure. The AIR-PT AR042 results of 50% were investigated by the laboratory to the satisfaction of their accreditation body UKAS and no reprocessing was required. Excluding this result, the results of all round results from 2021 were 100% demonstrating satisfactory performance of the laboratory. The monitoring was largely carried out in adherence with the 2021 Diffusion Tube Monitoring Calendar, with the exception of one period of divergence as a result of staff holidays. DTs 40-49,50-166, 61-64 and 132 were changed on 18th August 2021 and not changed again until 28th September 2021. Glasgow Scientific Services laboratory were advised of this and have applied the appropriate correction to compensate for this. Diffusion Tube Annualisation Annualisation was required for three PDT monitoring sites co-located at Croy, namely DT 144, DT 145 and DT 146 as they had a data capture of 33%. It was not possible to use the Annualisation Tool or the Diffusion Tube Processing Tool to perform this task as it required the raw hourly data for the continuous monitoring sites used in the process. We did not have access to that and have therefore used the method from our annual reports as per Chapter 7: NOx and NO2 Monitoring of the Technical Guidance LAQM. TG16. The calculation method is shown in Table C.2 All other diffusion tube monitoring locations within North Lanarkshire recorded data capture of above 75% therefore no further annualization was undertaken. In addition, any sites with a data capture below 25% do not require annualization. Page 188 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 61 Diffusion Tube Bias Adjustment Factors North Lanarkshire Council have applied a national bias adjustment factor of 0.97 to the 2021 monitoring data. A summary of bias adjustment factors used by North Lanarkshire Council over the past five years is presented in Table C.1. Table C.1 – Bias Adjustment Factor Year Local or National If National, Version of National Spreadsheet Adjustment Factor 2021 National 06/22 0.97(1) 2020 National 06/21 0.89(1) 2019 National 06/20 0.87(1) 2018 National 03/19 0.92(1) 2017 National 06/18 0.90(1) (1) Adjustment Factor was derived from using the average of the diffusion tubes with Good Precision only Figure C.1 Glasgow Scientific Services - National Average Bias Adjustment Factor Spreadsheet 06/22 Page 189 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 62 NO2 Fall-off with Distance from the Road No diffusion tube NO2 monitoring locations within North Lanarkshire required distance correction during 2021. QA/QC of Automatic Monitoring Automatic monitoring of NOx, PM10 and PM2.5 is completed within North Lanarkshire Council using Chemiluminescence and FIDAS (PM10 and PM2.5) analysers. All data is available in real-time and, following data dissemination, is ratified by Ricardo Energy and Environment to AURN standards. The data from the automatic monitoring stations is checked by the Local Site Operator (in- house member of staff). Live and historic data are available from http://www.scottishairquality.scot/ Details of the calibration, servicing etc. arrangements for the automatic air monitoring stations in North Lanarkshire are as follows. • Automatic analysers are set up to calibrate themselves every 72 hours • All automatic analysers are audited by Ricardo every six months • Analysers are serviced by the maintenance contractor for the equipment every six months. Maintenance contracts are in place for the analysers to ensure this. this also covers attending faults as necessary. • Our in-house LSO maintains the air station network in terms of filter changes, gas ordering, initial fault-finding and reporting of faults, as necessary. They also carry out visual checks on the monitors and ancillary equipment, enclosures etc. PM10 and PM2.5 Monitoring Adjustment All PM10 and PM2.5 monitoring within North Lanarkshire is carried out using either the conventional TEOM gravimetric equipment monitoring technique or the FIDAS monitoring technique. All correction factors applied to monitoring data of PM10 and PM2.5 within North Lanarkshire are detailed in the Annual Statistics Reports for the monitoring sites published by Ricardo Energy and Environment. Page 190 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 63 Automatic Monitoring Annualisation All automatic monitoring locations within North Lanarkshire Council recorded data capture of greater than 75% therefore it was not required to annualise any monitoring data. In addition, any sites with a data capture below 25% do not require annualisation. NO2 Fall-off with Distance from the Road No automatic NO2 monitoring locations within North Lanarkshire Council required distance correction during 2021. Page 191 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 64 Table C.2 – Annualisation Summary for PDT sites DT144, DT145 and DT146 (concentrations presented in µg/m3) Background Site Annual Mean NO2 2021 (Am) Period Mean NO22021 (Jan, Mar, Oct, Dec) (Pm) Ratio (Am/Pm) CM3 Coatbridge Whifflet (Urban Background) 11 16.5 0.67 Glasgow Townhead (Urban Background) 7 9.75 0.72 Waulkimillglen (Rural) 18 23.75 0.76 Average Ratio (Ra) 0.71 PDT Site Raw Data Annual Mean Raw Data Bias Adjusted (0.97) Average Annualisation Factor Annualised Annual Mean DT144 14.1 13.6 0.71 9.7 DT145 15.1 14.6 0.71 10.4 DT146 13.8 13.4 0.71 9.5 Page 192 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 65 Glossary of Terms Abbreviation Description AQAP Air Quality Action Plan - A detailed description of measures, outcomes, achievement dates and implementation methods, showing how the LA intends to achieve air quality limit values’ AQMA Air Quality Management Area – An area where air pollutant concentrations exceed / are likely to exceed the relevant air quality objectives. AQMAs are declared for specific pollutants and objectives APR Air quality Annual Progress Report AURN Automatic Urban and Rural Network (UK air quality monitoring network) Defra Department for Environment, Food and Rural Affairs DMRB Design Manual for Roads and Bridges – Air quality screening tool produced by Highways England FDMS Filter Dynamics Measurement System LAQM Local Air Quality Management NO2 Nitrogen Dioxide NOx Nitrogen Oxides PM10 Airborne particulate matter with an aerodynamic diameter of 10µm (micrometres or microns) or less PM2.5 Airborne particulate matter with an aerodynamic diameter of 2.5µm or less QA/QC Quality Assurance and Quality Control SO2 Sulphur Dioxide Page 193 of 366
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North Lanarkshire Council LAQM Annual Progress Report 2022 66 References LAQM Technical Guidance TG(16), Defra Cleaner Air for Scotland : An Air Quality Strategy for Scotland, Scottish Government North Lanarkshire Council Air Quality Action Plan 2018-2021 North Lanarkshire Council Annual Progress Report 2021 Page 194 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AMcP/VA Date 23/08/23 Cemeteries Management Update From Andrew McPherson, Chief Officer (Community Operations) E-mail McPhersonA@northlan.gov.uk Telephone 07939 280467 1. Background 1.1 Memorial Stabilisation is a high priority for North Lanarkshire Council following the lessons learned from the fatal accident in Glasgow City Council in 2015. Executive Summary The purpose of this report is to provide an update on changes to memorial management to improve health and safety across the authority and to outline proposed improvements to cemetery infrastructure, management and operations. Recommendations It is recommended that committee: 1. Endorses the progress in addressing the risk associated with unsafe memorial stones. 2. Endorses progress in making Health & Safety improvements across all cemeteries. 3. Endorses the proposed new management rules to restrict the height of memorials. 4. Endorses progress in increasing choice and affordability of interment options. 5. Approves a range of new burial options and charges. 6. Approves changes to summer funeral appointments. 7. Approves differential charges for Saturday and Public holiday interments. 8. Approves the permanent closure of a number of cemetery toilets. 9. Approves the removal of armistice wreaths in the last two weeks of March. 10. Notes delivery of infrastructure improvements across a number of cemeteries. 11. Endorses a trial of biodiversity enhancements in selected areas of old lairs and cemetery margins The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Item 5 Page 195 of 366
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1.2 A previous report to committee in August 2022 outlined our approach to memorial safety and undertook to bring a further report to committee in 2023. 1.3 A restructure in 2021 increased the Cemetery Asset team to five FTE. Their initial priority has been the trenching of headstones which have been ‘orange-fenced’. These are classed as Category 1 in terms of risk and when found immediate action is taken to fence and then, as soon as possible, trench these stones. Work within this area continues and the estimated completion date for all known Category 1 headstones is late 2023. 1.4 In recognition of the importance which cemeteries are held within the community, additional permanent funding was provided to the service as part of the budget setting process for 2023/24. This additional funding has allowed the recruitment of an additional 8 cemetery asset operatives to undertake additional memorial inspection and stabilisation during the winter months. It is anticipated by Spring 2024 we will be able to instigate an ongoing pro-active inspection and remediation policy aiming to mitigate memorial risk as it is discovered, which will follow the Scottish Government memorial management guidance issued in 2019. This revised policy is dependent on improvements being brought forward through the current Digital NL sprint. This should ensure that instances of memorial fencing and banding remain low, and regular progress reports will be brought to committee. 1.5 The 2023/24 budget also awarded funds for four additional gravediggers. This additional resource, combined with the cemetery asset operatives, will allow the maintenance and grass cutting of all cemeteries to be undertaken exclusively by the cemeteries team as opposed to the Land Services team. Although the principle of cutting all grass to a similar frequency and standard was a sensible one, in practice it has become very clear that the grass covering the cemetery of a loved one cannot, and should not, be treated the same as that of a general greenspace site. 1.6 At the same time as addressing safety concerns within the existing cemeteries assets, there is also a need to improve regulation of the memorial work that is undertaken by external companies to reduce the risk of reintroducing any safety concerns. 1.7 While the majority of memorial risk lies within the older cemetery estate, a recent incident where a large newly installed headstone failed with potentially fatal consequences, has led to a review of both the memorial masons’ permits and attendance, and the management rules for memorialisation within cemeteries. Although the service has an open gate policy to allow grieving families unrestricted access to their family lair, this should not be extended to any third parties undertaking headstone erection work within the cemeteries and they should always be under the supervision of council employees. 1.8 A report to Environment and Transportation committee in February 2022 highlighted the issue of lawn memorialisation outwith the 12 inch area in front of the headstone that is allowed in the management rules. The report highlighted the issues this presents for efficient maintenance, and committee agreed that enforcement of management rules should take place where this is an issue. 1.9 Funeral costs remain a concern for families and a greater range of choice in interment options can assist families in making choices about a fitting end of life tribute that is affordable. The service has reviewed practice across the country to inform this report and proposes to start to introduce a greater range of interment options as appropriate and deliverable across our cemeteries. This will also assist in efficient use of our cemetery space and potentially reduce the pressure on burial space. Page 196 of 366
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1.10 Charges for Saturday and public holiday interments are currently the same as weekday services. Many burial authorities across Scotland charge a premium for Saturday and public holiday interments to reflect the higher staffing costs incurred. In the current financial climate this is a burden on the service that can be mitigated by establishing a higher charge for these appointments in cemeteries. 1.11 Toilets have been closed since the pandemic, and the service has been unable to reopen across all sites due to costs of upgrading toilets facilities to be fit for purpose and difficulty in recruiting cleaning staff to take up limited hours in sometimes harder to reach locations. 1.12 As part of the 2022/23 budget a one off spend of £975K was awarded to cemeteries to improve infrastructure and assist long-term maintenance. The service has completed spend across several cemeteries. 1.13 Our cemeteries represent a considerable land holding of the council and have the potential to contribute significantly to our Local Biodiversity Action plan. We have a Cemeteries and Burial ground plan, and the council have committed to the objective of considering management changes to conserve and enhance biodiversity in cemeteries. Other authorities are improving their cemeteries for wildlife with new management case studies across the country. Any change in management regime needs to be acceptable to cemetery visitors and we will consider emerging best practice around engaging with the diverse community that uses cemeteries and explaining the benefits of naturalised management in certain areas. 2. Report Memorial Stabilisation Progress 2.1 Memorial stabilisation is progressing toward the trenching of all current orange fenced memorials. We currently have approximately 500 stones with orange fencing and the memorial team are working towards completing this by 1st September 2023. 2.2 The second phase of memorial stabilisation is to identify and contact lair holders for smaller memorials that have been banded due to being identified as unsafe when a neighbouring lair has been opened for an interment. A stone is banded using stakes either side of the memorial and a banding around them to aid stability. There are approximately 800 banded memorial stones. The completion date for this is 31st December 2023. 2.3 The provision of the additional 8FTE as part of the investment within cemeteries has allowed acceleration of these remedial works. Improvements to Health & Safety 2.4 North Lanarkshire Council’s open gate policy in cemeteries has allowed contractors, clients, and members of the public unlimited access. Councils have statutory duties to ensure the health and safety of employees and visitors in burial grounds both in terms of the Health and Safety at Work etc Act 1974 and the Occupiers Liability (Scotland) Act 1974. Ensuring that memorials are in a safe state is a vital part of adhering to these duties and that necessarily includes having oversight of work which is conducted to memorials. Page 197 of 366
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2.5 The service operates a Memorial Mason Registration Scheme which aims to establish a uniform and best practice standard of workmanship and working practices throughout all North Lanarkshire Council's cemeteries and churchyards. The scheme addresses the standards needed for the installation, repair, and maintenance of memorials, both new and existing. It ensures health and safety, and administrative requirements are met, with a view to producing a common approach at every cemetery or churchyard under the Council’s management. 2.6 Following an internal Health and Safety review of memorial management, it has been agreed that there must be a Council employee present on site when masons are arriving to start work that involves erection, removal, or stabilisation of a memorial. On arrival, the Memorial Mason will present their Permit to Work and Fixer’s Licence to the chargehand who will then ensure that the mason is attending the correct lair and, where applicable, a suitable foundation has been installed ready for the erection of a headstone. 2.7 No headstone erection, stabilisation or removal works will be permitted in the absence of a chargehand which will prevent any memorial works on site over the weekend when no chargehand cover is available. The majority of this work undertaken by masons is delivered Monday to Friday so this will have limited impact on the industry, but it will remove the previous risk that existed when masons attended cemeteries at the weekend to undertake works without any supervision. Masons will be permitted to undertake engraving and lettering works at the weekends, provided they have attended with their permit, and confirmed the work location with the chargehand on the Friday preceding or by arrangement on a Saturday if there are staff available. This scheme has been in place since early 2023 and is being proposed to be formalised through the management rules consultation. Memorial masons are currently working successfully with this change. Permit to Work Application Process 2.8 As part of the corporate move to digital processes, we will be moving the issuing of memorial permits online as opposed to the current phone booking system. 2.9 Moving to online booking will enable recording and issuing permits, booking appointments and co-ordinating the memorial masons coming into the cemeteries through one system. This will give the service a better overview and control of the memorial work being carried out within cemetery premises. 2.10 This process has been trialled in two cemeteries and initial issues around the booking process resolved in discussion with participating memorial masons. This will be rolled out to all cemeteries once a digital solution is fully in place. Management rules 2.11 A review of management rules across the council has taken place. The review has taken the opportunity to improve the clarity of the management rules and ensure updated rules are included. 2.12 In addition to the statutory consultation, the service undertook additional consultation with memorial masons to gain feedback on the management rules. A drop-in session was arranged at Strathclyde Park on 6 June 2023 and all registered memorial masons were contacted to advise of drop in arrangements, hard copy consultation via libraries and the web location of the online consultation. At the drop in event Fu one query was raised regarding the proposed new rule to introduce a memorial height Page 198 of 366
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restriction of 4 ft with a suggestion that 5ft would be more acceptable as it would have only limited effect on the choice offered and would allow companies to utilise existing stock. Further written comments were also received highlighting issues of customer choice and existing stock. The service has looked at practice across Scotland and has amended the proposed rules changing the restriction to new memorials to 1500m (approx. 5ft) in height. Restriction to 1500mm still greatly reduces the liability of memorial failure in cemeteries, while providing a range of choice in line with the Charter for the Bereaved. 2.13 Committee is asked to note that the revised management rules will be placed before the Policy and Strategy committee in September 2023. Burial Choice 2.14 Giving a greater range of burial choice enables families to have a range of choice for both end-of-life preference and financial consideration. Across Scotland, authorities are now offering a wider range of options for full coffin burial and interment of cremated remains. 2.15 Additional burial ground is increasingly hard to find within council resources due to the constraints such as drainage, previous mineral working, slope, access for communities etc. Land identified as suitable often has competing priorities such as housing or leisure. A wider range of choices also allows the service to better utilise space in existing and new cemeteries. With identification of additional burial space becoming increasingly challenging this is an important step in becoming more environmentally responsible in our use of land for interment. 2.16 In developing new cemeteries, cemetery extensions and areas within existing cemeteries, the service intends to explore the use of cremation remains only plots which will be smaller in size, columbarium for cremated remains and lairs for single or two coffin burials and gardens for scattering ashes. Previously we have designed cemeteries around the ability of lairs to accommodate 3 full coffins, which restricts which areas of a cemetery can be developed. Committee is asked to approve these principles of greater choice in burial options for future developments and a further paper will be presented to Committee when further detailed proposals are available. Changes to Fees and Charges 2.17 Outwith the standard lair charges currently in place, the service has looked at charges for cremated remains, single/two coffin lairs and columbaria in other authorities and balanced this with the desire to give families affordable alternatives and encourage sustainable choices in burial preferences. 2.18 As detailed above, the costs associated with funerals on a Saturday or public holiday come at an increased cost to the service through the necessity of overtime payments etc. The majority of other local authorities apply an additional charge for funerals on such days and it is proposed that this uplift is now also applied within our own cemetery facilities. 2.19 The table below provides details of the proposed charges to reflect the proposals in paragraphs 2.17 and 2.18 above: Service Provision Fee Notes Page 199 of 366
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5-foot depth lairs (up to two interments) £800 Option to purchase two adjoining plots to be allowed if only one interment possible Cremated remains lair (up to 6 interments £540 New burial option (currently only a full lair purchase available) Scattering ashes in communal rose garden £40 New burial option (currently only scattered where a full lair is purchased) Uplift in charges for Saturday and Public Holiday interments 25% uplift on interment fee Currently no uplift applied Changes to summer hours to standard year-round service 2.20 Previously the cemetery service offered Mon – Friday 3pm burial slots April to October and 12 noon slots on Saturdays. These slots are becoming increasingly hard to staff as they depend on non-contractual overtime to enable staff to complete the interment process. This can be as much as 6 hours for a Saturday 12pm appointment. Staff consultation has indicated that there is increasing reluctance to take on these additional hours. A review of uptake of these slots over the last two years has shown a low uptake with less than 2 slots per month requested for 3pm in total across our cemeteries and less than one Saturday 12 noon slot per month requested. 2.21 The committee is asked to approve a year-round schedule with the latest appointments being 2pm on weekdays and 11am on Saturdays. Significant days of family remembrance 2.22 It is recognised that there is a significant attendance at our cemeteries on Mother’s Day and Father’s Day as well as around Christmas and Easter with families visiting loved ones. The committee is asked to note that the cemetery teams are now well aware of this increased usage over these periods and every attempt will be made to ensure that the cemeteries are well presented at this time and the additional FTE will assist in the enhanced resourcing over this time. Cemeteries Public Toilet Facilities 2.23 All cemetery toilets were closed during the pandemic. The service has faced challenge in reopening public toilets in cemeteries due to the aged state of some facilities and the require for upgrade to reach an acceptable standard. In addition, our Facility Services team have difficulty in recruiting cleaning staff to the short hours contracts in sometimes harder to access sites. As visits to cemeteries are generally of short duration, the service proposes to permanently close all cemeteries toilets that are no longer fit for purpose with the exception of those recently upgraded facilities at Bothwellhaugh and Coltswood which would remain open. Cemeteries upgrades 2.24 Following one off spend allocated to cemeteries in financial year 2022/23, a number of improvement works have taken place. To date the following projects have been completed: Page 200 of 366
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• Holytown Cemetery wall • Red Ash paths topping up in various cemeteries • Eastfield Cemetery, Cumbernauld - Drainage section D • Various smaller scale design, drainage and path finishes across several cemeteries • Bothwellpark path works • Cambusnethan Pathworks/drainage at section G • Kilsyth cemetery drainage • Property Repairs The following works are in development to complete spend this financial year • Old Monkland drainage • St Patricks's phase 3 drainage • Bothwellhaugh foundations within section D • Cambusnethan Reconstruction of footpaths including gullies and drainage. • Cambusnethan Pathworks and drainage at section K • Cambusnethan infrastructure to enable additional lairs In addition, the service has been awarded £250K to make upgrades to staff bothys and ensure the expanded workforce has fit for purpose welfare facilities Armistice wreaths 2.25 A motion was passed by full council on 16 December 2021 stating that “This Council understands that Remembrance Sunday is a poignant and moving day of reflection when we commemorate the great sacrifices of our servicemen and women who paid the ultimate price in defending our country at home and abroad. Further understands that it can be upsetting to residents when memorial wreaths are left to deteriorate over a period. Therefore, a paper will be brought to the appropriate committee with a suitable recommendation for the sensitive and appropriate time for the removal of memorial wreaths by Council colleagues”. 2.26 At present the removal of wreaths is currently undertaken at the discretion of the service and can vary depending on the severity of weather. Following observations of the appearance of wreaths in late winter 2022 and early 2023, the service proposes that armistice wreaths will be removed during the last two weeks of March across all memorial sites. Biodiversity enhancement 2.24 To contribute to the council objective of management changes to enhance biodiversity in cemeteries, the service proposes to trial wildflower sowing and naturalised management in the oldest section of St Joseph’s cemetery and in edge areas not suitable for lair space in Bothwellhaugh cemetery. The project will also consider other nature recovery interventions such as bat and bird boxes. The project will start with raising awareness amongst cemetery visitors of the proposals and working with cemetery chargehands to identify the most appropriate areas and management regimes. Care will also be taken to ensure onsite information is in place to explain the management changes as they are implemented. Full funding is available through the Scottish Governments Nature Recovery funding. 3. Measures of success Page 201 of 366
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• Improvements in health and safety and management across all cemeteries. • Communities access a wider choice of burial options. • Overall improvement in the appearance of cemeteries and memorials across the North Lanarkshire area. Andrew McPherson Chief Officer (Community Operations) Page 202 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The proposed charges will have an impact on income. We have reviewed the charges with finance and benchmarked against other authorities and anticipate the changes will have a limited but positive impact on overall revenue costs 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Legal Services have advised on the changes to the memorial masons registration scheme and Management Rules and any impacts to the council 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Page 203 of 366
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Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The memorial inspection programme is part of the current Digital sprint in Greenspace and digital solutions are being identified to improve the inspection and remediation process Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☒ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Increased burial choice may reduce the demand for full lair burial which would have an environmental benefit for land use. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The updated management rules will be promoted through all channels. 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Progress on memorial remediation and forward planning has reduced a key service risk. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). Page 204 of 366
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If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 205 of 366
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North Lanarkshire Council Report Environment and Climate Change Does this report require to be approved? ☒ Yes ☐ No Ref : AM Date 23/08/23 Mission Zero for Transport From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary The Scottish Government has set an ambitious target for the country to reduce its emissions by 75% by 2030 and to be net zero by 2045. Transport emissions are Scotland’s single largest source of greenhouse gases, accounting for 36% of the total in 2018 and only having reduced by 0.5% since 1990. Achieving net zero by 2045 will therefore require a rapid reduction in these emissions. A key part of this will be encouraging residents to make greater use of public transport, cycling and other forms of active travel and the Council’s Active Travel Strategy will provide a pathway as to how this will be delivered in North Lanarkshire. However, it must also be accepted that there will still be a reliance on private vehicles and accordingly a wholesale shift to zero emission vehicles is also necessary to meet the net zero goal. For this transformative shift towards net zero emission vehicles to be successful, it must also be supported by a similarly rapid increase in the overall electric vehicle charging infrastructure (EVCI). This report outlines how the Council will move its own fleet to zero emissions but also act as a facilitator to allow our residents and businesses across the Council area to make a similar shift and deliver on the local and national net zero ambition. It also fully supports the ambitions within the Council’s Sustainable Futures Programme of Work. Recommendations It is recommended that Committee: 1. Recognises the work already undertaken to rapidly improve the electric vehicle charging infrastructure across North Lanarkshire and supports the proposed actions to deliver a recommendation on the preferred option to deliver EVCI across North Lanarkshire which will be brought back to the relevant committee for approval. 2. Recognises the demand for similar charging infrastructure across private fleets and how the public sector can support this through our own strategy and expansion plan. Item 6 Page 207 of 366
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1. Background 1.1 The Scottish Climate Change Plan sets out ambitious targets for the country to be net zero by 2045 with an interim position to reduce its emissions by 75% (from a 1990 baseline) by 2030. 1.2 Transport emissions are Scotland’s single largest source of greenhouse gases, accounting for 36% of the total in 2018 and they have only reduced by 0.5% since 1990. 1.3 Scotland’s Mission Zero for Transport Strategy sets a target to reduce transport carbon emissions by 56% by 2030 and to decarbonise completely by 2045. 1.4 The Scottish and UK Governments’ policy is that no new petrol and diesel cars or vans will be sold from 2030. The number of electric vehicle (EV) cars and light goods vehicles licenced in Scotland increased from 500 in 2012 to almost 50,000 in 2022 with an expectation that the number of EVs on Scotland’s roads could be anywhere from 500,000 to 1 million by 2030. The rate of this shift to zero emission vehicles will be in direct relation to the available infrastructure and it is therefore vital that Scotland expands the Electric Vehicle Charging Infrastructure (EVCI) network to meet the growing demand for EVs. 1.5 There is a further requirement on public bodies to be exemplars in this approach with even more challenging targets set and summarised in the diagram below: 3. Supports the approach taken to provide an outline of the costs and timeline associated with the transformational shift of the Council’s fleet to net-zero. 4. Supports the approach towards EVCI within our New Build and Hub Development programmes. 5. Supports the approach for the introduction of EVCI across our existing depot and office buildings. The Plan for North Lanarkshire Priority All priorities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Page 208 of 366
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1.6 The main policy approach to expanding Scotland’s EVCI is set out in the Scottish Government’s vision statement for the future of the EV charging network (March 2022). The key requirements of this vision are: • People have access to a well-designed and comprehensive public network of charge points. • The public electric vehicle network works for everyone regardless of age, health, income or other needs. • Scotland has attracted private sector investment to grow the public electric charging network, ensuring it meets the needs of all people. • The public charging network is powered by clean, renewable energy and drivers benefit from advancements in energy storage, smart tariffs and network design. • People’s first choice wherever possible is active and public transport with the location of electric vehicle charging points supporting those choices. 1.7 To support local authorities to deliver an improved network of charging points, the Scottish Government have established the Electric Vehicle Infrastructure Fund (EVIF). The principle behind the EVIF is to maximise private sector investment in the expansion of the EV network. 1.8 The EVIF is administered through Transport Scotland with each local authority able to utilise up to £140k to develop their own Strategy and Expansion Plans (SEPs). Local Authorities have been able to access £60k of this in 2022/23 and the remaining £80k is available to assist in moving through procurement towards delivery. 1.9 In addition, across Scotland there is a total of £25.52m that is available across all local authorities for Capital Project Funding for the period 2022/23 to 2025/26. There is no formulaic distribution of this capital. It was agreed by CoSLA that each local authority would receive a minimum of £300k of capital funding over the four-year period of the fund for new delivery models and the remaining amount (£15.6m approx) “will also be based on an assessment of need identified by… Strategy and Expansion Plans”. 1.9 To deliver on all of the above, the Council has established a Mission Zero for Transport Group. The purpose of this group will be to agree the actions on how the Council will move its own fleet to zero emissions in line with the above timeframe, but also act as a facilitator to allow our residents and businesses across the Council area to make a similar shift and deliver on the local and national net zero ambition. This report summarises the work currently being progressed through this group and how it will deliver on several key projects outlined within the Sustainable Futures Programme of Work. 2. Report Strategy and Expansion Plan for EVCI Across North Lanarkshire 2.1 At present there are around 174 publicly available EV charging points within North Lanarkshire and divided as described in Table 1 below: Page 209 of 366
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7kW 22kW Rapid 50kW Ultra Rapid 100kW+ Total Council 26 52 25 0 103 Private 18 9 22 22 71 Total 44 61 47 22 174 Table1: Current EV Charging Infrastructure within North Lanarkshire 2.2 The number of electric vehicles currently within North Lanarkshire, and the expected increase, can be summarised in Table 2 below: Total Registered in 2022 Per 100K of Population Per 100K of Population by 2026 Per 100K by 2030 1093 584 2444 6487 Table 2: Current and Predicted Levels of Electric Vehicles within North Lanarkshire 2.3 It is clear therefore, that to match the expected and required increase in EV vehicles there must also be a very rapid improvement in the overall supporting infrastructure. 2.4 In response to this, and through the Glasgow City Region (GCR), Mott MacDonald consultants were tasked with reviewing the current and expected demand for EV vehicles and associated infrastructure across the GCR as a whole and within each of the eight individual local authority areas. The purpose of this was to deliver a business case as to how each individual local authority and/or the GCR could facilitate the necessary investment in infrastructure that would be required over the next three to four years. 2.5 From the work undertaken by Mott MacDonald, the number of charging points across North Lanarkshire has been estimated based on the knowledge that 58% of all housing within the Council has access to off-street parking and the assumption that most charging for these vehicles will be undertaken at home: 2026 Forecast Requirements 2030 Forecast Requirements Low Central High Low Central High Residential (Slow) 280 481 830 454 857 1291 Destination (Slow) 334 574 988 755 1438 2161 Destination (Fast) 78 134 231 177 336 505 Rapid 72 127 229 199 406 611 Total Devices 764 1316 2278 1585 3037 4568 Table 3 – Forecasted charging points required within North Lanarkshire. Page 210 of 366
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2.6 The report also outlined proposed sites for delivery of the 1316 charging points based on the following three principles: • Grid Connection – SPEN have been contacted and all site locations would be able to be delivered from existing grid capacity but further discussion with SPEN required. • 99% of properties within 10-minute drive of charging point. Five-minute walking catchments have been assumed to residential chargers where off-street parking is limited to help deliver the ‘equitable’ and ‘usable’ objectives. • The proposed network supports the transport hierarchy through ensuring chargers are provided in close proximity to active travel and public transport as potential mobility hubs. 2.7 The numbers detailed above include all chargers that will be required. This number includes all existing chargers (174) those expected to be installed by independent providers without any intervention by the public sector (248) with the remaining 894 to be delivered as part of a public sector strategic approach. The costs to deliver the 894 chargers has been estimated at £12M. These costs also assume that the existing grid capacity will be able to accommodate all the increased demand. Although Scottish Power Energy Networks were consulted in the preparation of the report, there is no guarantee that the current capacity will accommodate the proposed EVCI and accordingly additional costs and time may need to be built in to address this issue, the extent of which is currently unknown. 2.8 Although outwith the scope of the EVIF, eight potential ultra rapid charging sites were identified, all being a maximum of 1km from a main trunk road: • Main Street, Cumbernauld Village • Broadwood Loch, Cumbernauld • South Muirhead Rd, Cumbernauld • Stepps Centre • Drumpellier Country Park • Strathclyde Park (x2) • Glebe Street, Bellshill The above locations provide access off all the main trunk roads with the exception of the M8 and this will be a consideration going forward. 2.9 The above figures relate solely to North Lanarkshire and when combining all eight authorities it is considered that the GCR will collectively require to secure significant investment to deliver an overall increase to the existing network of 964 charge points, to 8,798 charging points by 2026. It is estimated that 4,868 of these will have to be supported through the public sector at an overall cost of approximately £71.5M. 2.10 Through meetings of the GCR Chief Executive Group, it was agreed that all eight local authorities would initially undertake a collaborative approach to determine how work towards delivery of this overall expansion could proceed. This would be delivered through a Senior Officer EV Group and supported by the GCR Electric Vehicle Taskforce. 2.11 There have now been several meetings of the Senior Officer Group which has resulted in the issue of a PIN through the Public Contracts Scotland portal. The purpose of this Page 211 of 366
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PIN is to enter a market engagement exercise with charge place operators (CPO) to seek their views on how best to deliver the expansion of the infrastructure network in a way that aligns with the requirements of the Scottish Government’s vision statement. Returns on this PIN were received on the 7th July and at the time of writing this report, several of the CPO’s have now been invited to further informal discussions which will allow further consideration of the options available. Although not included within the overall scope of the EVIF, consideration will also be given as to the provision of other low emission fuels (most notably Hydrogen) and whether the introduction of ultra rapid charging sites should also be included within the expansion plan. The PIN also asks which solution would be provided to cover the back-office administration of charge points which will be critical to ensure there is an appropriate solution in place following the removal of the publicly funded Charge Place Scotland network in the spring of 2025. 2.12 Running in parallel with the market engagement exercise, Mott MacDonald have been tasked with providing a more detailed review of the potential delivery options that would be open to the GCR/ individual authorities to consider: • Privately owned and operated model - lowest risk to local authority, but likely to be coverage gaps and no influence on scope and tariffs. • Privately operated model – with local authority receiving revenue stream from lease of ground etc. • Privately Operated with Risk Share – as above but with local authority capital investment which could lead to increased revenue but greater risk. • Public Sector Owned and Operated Model - fully publicly financed, owned, operated and maintained network, allowing greatest degree of control by local authority, but with need to finance capital and revenue costs and cover all risks. 2.13 The outcome from this report will summarise the comparative overall strengths, weaknesses, risks, and opportunities of all models and provide a financial forecast for both the capital and revenue spend and the projected net income. The financial scenarios will also include a forecast for low, medium, and high uptake scenarios. 2.14 At present, the view of North Lanarkshire is that a concession model format is the most preferred, but this is not a shared view across all local authorities within the GCR. It is hoped that the information contained in the outcome from this report (expected late July) will lead to a more unified approach. It should also be recognised that the Scottish Government have made it clear that local authorities who choose to operate their own charging scheme independent of any partnership arrangement with the private sector will not be allowed access to the EVIF and will require to fund all capital costs from their own solution. 2.15 One of the key factors which will be considered by the Council as part of the overall strategy, will be to ensure a ‘fair transition’ towards EV. We are all aware of the current fuel poverty concerns, and key to the strategy will be to recognise that those areas of North Lanarkshire who are not able to access home charging facilities are provided with access to charging infrastructure which is at least comparable to that if they were to charge at home. In the absence of this, we will only further exacerbate the ongoing fuel poverty issue and place a significant barrier to many residents making the choice to switch to a low emission vehicle. 2.16 Following conclusion of all the above measures, and discussion amongst all eight local authorities, a further report will be brought back to the relevant Committee outlining the outcome and with a recommendation on how the Council should proceed to deliver on Page 212 of 366
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its EV charging infrastructure strategy. It is expected this report will be presented towards the end of this calendar year or early into the next. HGV and Fleet Vehicles 2.17 At the same time as the SEP to deliver an increased charging network is being undertaken, there is another element of work being completed to determine what level of infrastructure would be required to deliver sufficient charging capacity for business fleet vehicles across the city region. 2.18 It is estimated that there are around 111,400 fleet vehicles in the GCR made up of cars, taxis and private hire vehicles (42%), LGVs (40%), HGVs (9%), bus and coach (3%) and other vehicles (6%). Fleet vehicles currently use and are predicted to continue to use, a mix of depot based and non-depot-based charging and the demand for publicly accessible charging points for private fleet vehicles has been included within overall strategy and expansion plan for EVCI. 2.19 By 2030, the total number of electric fleet vehicles in the GCR could be as high as around 30,000 cars, taxis and LGVs and 3,800 HGVs, buses and coaches with the following depot-based charging facilities: • Light Goods Vehicles – 5,350 (average of between 2,450 and 8,850) • Heavy Goods Vehicles – 1,663 2.20 Based on the above numbers, the cost estimates for the required depot based EVCI for cars and LGVs could range between £75M and £129M depending on charger type, with the costs for heavy goods vehicles estimated at around £163M. 2.21 Although the public sector will not be responsible for delivery on the above, there is an expectation that local authorities will play a role in helping to support fleet owners and operators plan for the provision of depot-based charging. Some options identified include: • As the likely drivers of local EVCI strategy, local authorities can consider how they can include fleet EVCI demand as part of the overarching strategy, particularly with regards to identifying grid capacity issues, overcoming potential connection challenges and opportunities for cost savings. • Identify Council owned land which could be leased by business for shared depot charging. • Establish a process for sharing charging infrastructure among fleet operators. • Ensure some EVCI is accessible for LGVs. This includes the provision of parking spaces which are of sufficient size to enable an LGV to access the space and charge their vehicles. • Provide EVCI in locations easily accessible to fleet vehicles, for example with easy access to the main road network. 2.22 Although the requirement for depot charging facilities is not included within the scope of the strategy and expansion plan for EVCI, the two are not mutually exclusive and when considering the final model, consideration will be given as to how this model can support the net zero ambition of private fleets. Decarbonising the Council Fleet 2.23 At present the Council has around 610 vehicles split into the following categories: Page 213 of 366
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Vehicle Type Total number Cars 230 Light Goods Vehicles 229 Heavy Goods Vehicles 80 Passenger vehicles 57 Other 14 Total 610 2.24 The Fleet Service has now adopted a three-stage approach towards the transformational shift of the Council’s fleet to net zero: • The first stage involved the service securing £50K in funding from Transport Scotland’s Fleet Pathfinder fund. This allowed the employment of consultants (Jacobs UK Ltd) who have provided a report indicating options on which vehicles could move to which low emission fuel and within which timescale. The outcome from this report has shown that it would be possible to make this shift (to a predominantly EV solution) within a five-year period, but at a current vehicle cost anywhere between £62.6M and £81.2M – providing that delivery times for vehicles were achievable and appropriate funding available. Discussions have also taken place with several vehicle suppliers to further clarify delivery timelines and price points. • The second stage involved engaging with the Scottish Government’s Hydrogen Accelerator team who agreed to review the report received from Jacobs. The outcome from this was general agreement, but at the present time, there was still too much technical and financial uncertainty involved in whole scale change of our HGV fleet. Consequently, the Council will now move to replace all LGV fleet to electric but pause on any final decision with HGV as the risk associated with pursuing a single option at present is too great a financial and operational risk. Although we will continue to purchase predominantly diesel HGV engines in the next 3 to 5 years this will be based on two conditions: o That the HGV fleet will as far as possible, transfer to Hydrotreated Vegetable Oil (HVO) fuel. HVO is a fossil-free paraffinic diesel, meaning it can be used as a direct replacement for mineral diesel fuel. Made from certified waste materials, HVO therefore supports the circular economy and helps to reduce emissions by up to 90%. The cost of HVO is on a par with diesel. o Where funding and opportunity allows, we will also trial/ start to introduce EV and Hydrogen options for the HGV fleet. • The third stage will now involve more detailed discussions with fleet suppliers and potential funding streams to further refine costs which will then allow a more accurate assessment which can be included within the forthcoming bid for the council’s five-year capital programme later this year. 2.25 The process outlined above will provide a clear audit trail as to the rationale behind the decision to proceed with certain vehicle purchases and any financial limitation which has prevented the council from delivering on the targets set for the public sector by the Scottish Government. Page 214 of 366
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Future Proofing New Build 2.26 Integrated within the council’s New Build and Hub Development programmes as part of the Transforming Places programme of work, is a commitment to future proof all new developments to allow the creation of immediate EV charging capacity but also the infrastructure to support further expansion: • As a minimum, future hubs currently allow for compliance with the new Building Regulations which came into force on the 5th June - 10% of total parking provided with a charging facility and 50% ducting to remaining spaces. (These projects include: Orbiston CH, St Kevin’s CH, St Stephen’s CH and Gartcosh CH all of which will open between 2025 and 2026). • All new individual houses with driveways are now provided with an integrated charging facility. • For communal properties, parking facilities are provided with the appropriate number of charging pillars to comply with the new Building Regulations. At present there are 32 charging pillars providing 64 charging facilities. • All communal charging points described above will be listed on Charge Place Scotland. 2.27 The above charging strategy will be kept under review to ensure it is reflective of best practice. Existing Depot and Office Facilities 2.28 In addition to the public charging infrastructure, the Fleet Service is now undertaking a review of the location of all fleet vehicles relative to their base location. This exercise is being done in partnership with Transport Scotland and the Energy Savings Trust. The outcome from this exercise will allow the number of charging points for each location to be identified to ensure that sufficient capacity will be available to allow the transition of all vehicles to electric. This assessment will also include the grid capacity available and whether additional substation provision would be required. 2.29 Although the depot facilities may have to be restricted for Council use only, the number of charging facilities at office locations such as the Civic Centre, Dalziel House etc will also be maximised so that on top of the provision for our own fleet, additional facilities are introduced to allow public charging also. This additional capacity would be included within the overall increase required as part of the strategic and expansion plan for the North Lanarkshire area. 2.30 We are expecting to receive confirmation of the number of charging points required for the Council fleet later this year which will allow for inclusion in the capital funding bid process and accessing funding through the EVIF. Active Travel Strategy 2.31 As detailed within the Scottish Government’s vision statement for the future of the EV charging network, people’s first choice wherever possible must still be active and public transport. As a consequence, it will be important to ensure that both the planning of and investment in public electric vehicle charging infrastructure is undertaken in a way that considers the wider sustainable transport system and supports, integrates and aligns with our own Active Travel Strategy. Page 215 of 366
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2.32 This commitment will also be integral to the development of the Town and Community Hub programme and the upgrading of our existing office and depot assets. Appropriate facilities to support active travel will be part of the design for such facilities and will include shower facilities, charging for E-bikes etc. so these destination points fully support the principles of the active travel strategy and connectivity across our towns and villages. 3. Measures of success 3.1 The delivery of electric vehicle charging infrastructure across North Lanarkshire which allows the transformative shift to net zero emission vehicles which in turn will contribute to delivery of the council’s net zero ambition. Andrew McPherson Chief Officer (Community Operations) Page 216 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? At present there are no financial impacts associated with this paper, however, as detailed in the paper, more detailed conversation will need to take place to determine the financial model associated with any concession contract and the capital funding that may be required to deliver on the model and to transition the council fleet to net zero. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Nothing at present, but there will be a requirement to seek legal advice, the extent of which will be determined on the type of model pursued by the council to deliver its EVCI. 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Page 217 of 366
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Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Along with the legal requirement, the transition to net zero vehicles will contribute significantly to the net zero ambition for North Lanarkshire. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? None at present but the risks associated with the various EVCI delivery models will require assessment and will be included in any decision-making process. An appropriate risk-based approach has also been introduced in considering the future of the Council’s HGV fleet. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Page 218 of 366
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Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 219 of 366
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AM/PB Date 23/08/23 Business Regulation Service Plan 2023-2024 From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 1. Background 1.1 The Business Regulation Service is a subset of Protective Services and is responsible for the delivery of the statutory enforcement and advisory service for: • Food law in all food establishments within North Lanarkshire; and Executive Summary All local authority regulators of food law and occupational health & safety law must plan their enforcement and advisory activities and, in accordance with independent auditor preference, present that plan before a relevant committee for its approval. The report provides a summary of the service plan for the Council’s Business Regulation service which fulfils the Council’s obligations relevant to food and health and safety law. A full copy of the Service Plan is enclosed at Appendix 1. Recommendations It is recommended that the Environment & Climate Change Committee: 1. Approve the Business Regulation Service Plan 2023-2024. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (14) Ensure the highest standards of public protection Item 7 Page 221 of 366
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• Occupational health & safety law in those premises within North Lanarkshire for which they have an enforcement role (health and safety enforcement within premises being split between local authorities and the Health and Safety Executive (HSE) depending on the nature of the business). 1.2 The Service is required to prepare an annual plan which clearly maps out specific aims and objectives for the financial year. 1.3 Food Standards Scotland (FSS) advocates that transparency is best achieved by seeking and obtaining the approval of elected members. FSS is independent of national government and has the primary objective of protecting the health and other interests of consumers in relation to all food issues. 1.4 HSE’s National Local Authority Enforcement Code requires us to be accountable to the public and businesses for our actions. This can be achieved by publication of our Service Plan. 1.5 A copy of the Service Plan is attached as Appendix 1. 2. Report 2.1 Food Law Code of Practice Recovery Plan 2.1.1 FSS granted dispensation to local authorities to deviate from their annual food inspection plans from 30/03/2020 due to the restrictions imposed during the Covid pandemic, and to enable re-tasking of officers to undertake wider public health duties related to Coronavirus legislation. The dispensation ended on 31/08/2021. 2.1.2 During this financial year we will continue to implement the inspection recovery plan, from year 2 into year 3 of the 5-year rolling plan. We have undertaken extensive risk rating and forward planning to ensure that FSS remain satisfied that we are adopting an appropriate recovery plan to ensure that all premises receive the required inspection visits within a practicable and programmed timeframe. 2.2 Food Law Performance Targets 2.2.1 The Service Plan details resources and targets for inspections and interventions in respect of food law, including: • Achieving a target of at least 75% of all our programmed food law inspections within agreed timeframes. This is an increase on last years’ target which was set at 70%. • Ensuring at least 80% of our food business operators’ premises achieve a ‘Pass’ status in accordance with the national Food Hygiene Information Scheme (FHIS). This is an increase on last years’ target which was set at 70%. • Commence investigation of 90% of food complaints within 2 working days of receipt. • Maintain a target of at least 94% of infectious disease cases being responded to in accordance with the NHS Lanarkshire Epidemiological Investigation Protocol. • Respond to at least 93% of high-risk requests for assistance/advice within 2 working days of receipt. • Respond to at least 93% of low-risk requests for assistance/advice within 5 working days of receipt. Page 222 of 366
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2.2.2 An important principle of the Food Law Rating Scheme (FLRS) is to allow local authorities to target resources on high risk and non-compliant businesses. The Food Law Intervention scheme rating is based upon a recent food business performance model that targets resources on high to medium risk and non-compliant businesses. This impacts upon the frequency of inspection of food establishments for both hygiene and standards components of a ‘food law’ inspection. The FLRS takes account of a food business operator’s track record of compliance and where this is good, they will receive ‘earned recognition’ influencing the risk rating to reduce the frequency of inspections. This will assist resources to be targeted towards non- compliant businesses which will be subject to more frequent inspections and potential enforcement activity. 2.3 Occupational Health and Safety Law 2.3.1 The HSE’s national Local Authority Enforcement Code sets out a risk-based approach to targeting occupational health and safety interventions to be followed by local authority regulators. A key component is to ensure that appropriate interventions are focussed on specified high-risk sectors. 2.3.2 In accordance with the national code, the Service will continue to respond to requests for advice, investigate complaints, accidents, dangerous occurrences and other incidents reported to us and we will undertake appropriate interventions, particularly relevant to North Lanarkshire, wherever possible. 2.3.3 The Service Plan details activities which are planned throughout the financial year in respect of occupational health and safety matters. 2.3.4 Additional projects may also be added where appropriate, having been highlighted by the HSE, regionally by the West of Scotland Health & Safety Liaison Group or through local intelligence, complaint, notification or other direct referral to the Service. 3. Measures of success 3.1 Performance is monitored in a several ways including on a quarterly basis by the Protective Services Management Team (PSMT). If under performance or deviation is identified, corrective action is promptly implemented. 3.2 Performance outcomes for all participant food businesses in respect of the ‘pass’ and ‘improvement required’ standard stipulated in the national Food Hygiene Information Scheme (FHIS) are reported locally to populate key performance indicator requirements. These are published on North Lanarkshire Council’s website and returned separately to FSS. 3.3 The quality of the performance and professional conduct of the Council’s enforcement personnel during inspections of businesses (both food and non-food based) has been monitored, in part, using post-intervention customer service questionnaires, in which service recipients are encouraged to provide their appraisal of the standard of service delivered. We are implementing these questionnaires again in 2023-2024. 4. Supporting documentation 4.1 Appendix 1 - Business Regulation Service Plan 2023-2024. Page 223 of 366
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Andrew McPherson Chief Officer (Community Operations) 5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Page 224 of 366
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Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 225 of 366
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5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 226 of 366
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food safety/occupational health & safety service plan 2023/2024 1 Community Operations Protective Services (Business Regulation Service) Food Safety/Occupational Health & Safety Service Plan 2023/2024 STATUTORY AND GENERAL OBLIGATIONS ON FOOD AUTHORITIES Page 227 of 366
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food safety/occupational health & safety service plan 2023/2024 2 Legal Obligation on Food Authority Compliance with statutory guidance ‘Food Law Code of Practice (Scotland) 2019’ (the Code) and ‘Interventions Food Law Code of Practice (Scotland) 2019’ (the Interventions Code) is an important requirement to safeguard and ensure proper and consistent administration of food law across Scotland. In delivery of Official Food Controls, North Lanarkshire Council is legally required to ensure: a. The effectiveness and appropriateness of Official Controls. b. That controls are applied at an appropriate risk-based frequency. c. That there are a sufficient number of suitably qualified and experienced competent staff and adequate facilities and equipment to carry out duties properly. d. That staff are free from conflicts of interest. e. That there is access to an adequate laboratory capacity and capability for testing. Food Standards Scotland (FSS) seeks to work in partnership with Local Authorities to help them deliver on official control policies and Codes, and to assist them in implementing the Codes. Effects of Failure to Comply with these Statutory Obligations Section 40(2)(a) of the Food Safety Act 1990 requires a local authority to have regard to the relevant provisions of the Codes. Section 40(3) allows FSS to consult Scottish Ministers in relation to non-compliance with the Codes to order the issue of a direction to a local authority requiring it to take steps to comply with the Codes. Failure to comply with a ministerial direction by a local authority may be sanctioned by order of the Court of Session. Where Scottish Ministers are satisfied that a Food Authority has failed to discharge any duty imposed by or under the Act, where that failure affects the general interests of consumers of food, they may by order empower another Food Authority or officer of the Ministers to discharge that duty in place of the Authority in default, and recover costs from the defaulting Authority. Requirement to Prepare an Annual Service Plan Each Food Authority should complete an Annual Service Plan which details the Interventions programme for the coming year. They should ensure such a programme is adequately resourced and that the overall plan is subject to approval timeously at the appropriate governance level within the Local Authority. The Service Plan should include: - • A statement in relation to the Food Authority’s approach or policy on Interventions, Enforcement, and Service Delivery. • A Food Authority’s approach to Interventions out-of-hours. • Details on how new Food Business Establishments are to be included in the Authority’s planned Intervention Programme. • Effective routine sampling. • Strategies for maintaining surveillance of “low-risk” establishments where the LA has decided these will be subjected to alternative enforcement strategies in either their Food Service Plan or Enforcement Policy. The Service Plan or Enforcement Policy should include: - Page 228 of 366
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food safety/occupational health & safety service plan 2023/2024 3 • The Food Authority’s approach to revisits and enforcement action - North Lanarkshire’s approach to enforcement is included within the Enforcement Policy. Its approach to revisits and enforcement action is incorporated within Food Policies and Standard Operating Procedures (SOPs) which are an extension of the Enforcement Policy. • Strategies for maintaining surveillance of “low-risk” establishments where the LA has decided these will be subjected to alternative enforcement strategies in either their Food Service Plan or Enforcement Policy. North Lanarkshire has included these within both the Service Plan and the Interventions SOP which are an extension of the Enforcement Policy. The Interventions Programme should include: - • The Food Business Establishment profile. • The number of Interventions programmed. • An estimate of the number of revisits that will be made. • An estimation of resources required. • Resource for new businesses. • Detail any targeted Intervention activity that the Food Authority intends to carry out including any extra resources this may require. • Identification of any priorities relating to nationally or locally driven outcomes, such as compliance with new legislation or improved compliance with existing legislation and other central government initiatives, including compliance with the Food Law Code of Practice (Scotland) 2019 and the Interventions Food Law Code of Practice (Scotland) 2019. SECTION 1: SERVICE AIMS AND OBJECTIVES 1.1 Aims and Objectives North Lanarkshire Council is committed to delivering customer excellence for all its service users to maximise the benefits of North Lanarkshire’s geographical location, creating prosperity, achieving social justice and fulfilling local needs by providing best value. The following aims and objectives have been identified as being fundamental to this process. 1. To place the safety, health and well-being of the employed and the general public foremost. 2. To protect public health and affirm the continuing commitment to assist businesses in their recovery from the pandemic. 3. To inspect businesses for food law and/or health and safety law compliance within at least the minimum targets which have been set for inspection purposes and ensure that a proportionate and consistent enforcement policy is adhered to. 4. To commit to the national Regulators’ Code for reserved matters and the Scottish Regulators’ Strategic Code of Practice for devolved matters. 5. To undertake a programme of effective routine food sampling to ensure that food is of the nature, quality and substance demanded by the public and to take appropriate action to remove any unsatisfactory foodstuffs identified during this process. 6. To respond appropriately to relevant food alerts as required by FSS. 7. To investigate food complaints and report to the Crown, recommending that they initiate legal proceedings where this is deemed to be in the public interest. Page 229 of 366
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food safety/occupational health & safety service plan 2023/2024 4 8. To offer free advice and guidance to the public, voluntary organisations and the food and health & safety businesses within North Lanarkshire for the purposes of achieving compliance with statutory requirements and assisting in developing and promoting competence in food and workplace health & safety awareness. 9. To prepare reports and other related data for other Services within the Authority, FSS, the Health & Safety Executive (HSE) and other relevant Agencies to demonstrate transparency, ensure compliance with legislation and to provide a coordinated approach to food safety and health & safety related matters. 10. To investigate instances of food and water borne diseases within North Lanarkshire in a coordinated approach with the relevant Health Authorities. 11. To fully and promptly investigate notifications of work-related accidents, dangerous occurrences and ill health and take enforcement action in accordance with guidance to prevent harm and secure justice, where appropriate. 12. To respond promptly and courteously to requests for assistance and commit to the delivery of customer service excellence for all our service users. 13. To aim to deliver public confidence in the way food safety and health & safety issues are monitored and enforced within North Lanarkshire. 14. To respond appropriately and effectively to public health emergencies which impact on public safety. 1.2 Links to Corporate Ambition Statements and Priorities This Operational Plan is linked with the Protective Services Operational Plan and is made in accordance with aspirations and objectives contained within the Plan for North Lanarkshire. For example, from The Plan for North Lanarkshire: ‘Improve economic opportunities and outcomes’ The growth and sustainability of local business is actively supported. Working in partnership with Business Gateway, we offer a comprehensive and free consultancy service to start-up, fledgling and mature businesses to help with legal compliance in relation to food safety and, where appropriate, occupational health & safety legislation. (This was stood down due to the pandemic, but we will resume liaison as part of business recovery.) ‘Improve the health and wellbeing of communities’ In accordance with the Interventions Food Law Code of Practice (Scotland) 2019, formal, unannounced inspections of North Lanarkshire’s food businesses are undertaken to ensure operators make or sell foods which meet compositional and declaration legal standards, are safe to eat and will not cause illness or disease. Where food businesses are found operating unsafely, they may be compulsorily closed or prohibited from undertaking specific activities to safeguard public health, reported to the Crown and the unfit foods seized for destruction (as appropriate). The only food businesses which would not be subjected to proactive inspections are low risk Group 3 Band A premises which, following initial or subsequent intervention or where the food registration form gives sufficient information to make determination that there is minimal inherent risk, and the Lead Food Officer determines either to place the business on a 60 month intervention frequency or choose not to undertake a proactive intervention. We respond quickly to consumer concerns about food business operators, whether that is the condition of their premises, the state of the food products or the malpractices allegedly conducted there. Page 230 of 366
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food safety/occupational health & safety service plan 2023/2024 5 The Service investigates outbreaks of infectious disease in conjunction with NHS Lanarkshire and acts over concerns of poor public or private water supplies. The Service implements a monitoring programme for private water supplies and undertakes risk assessments, where applicable, in relation to water introduced into, and supplied through and from, each private water supply system to premises in its area, to establish if there is any risk that the water could pose a potential danger to human health. A similar service exists for occupational health & safety where the local authority is the relevant enforcement body. During the pandemic, the Service took on an advisory and enforcement role in terms of Coronavirus related Regulations to prohibit certain businesses from opening, and to ensure that social distancing arrangements and other mitigations were in place for businesses that were allowed to continue to trade under restricted conditions. This role included business compliance visits and outbreak investigations. Whilst restrictions are no longer in place, there may be a future ask from the Service in respect of Pandemics. Plan for North Lanarkshire The Plan for North Lanarkshire identifies 25 high level ambition statements aligned into five priorities and the Business Regulation’s Food Safety /Occupational Health & Safety Service Plan links with these priorities as follows: Improve the health and wellbeing of communities • Programme of targeted interventions to determine compliance with statutory requirements along with proportionate enforcement action, as required. • A commitment to the prevention of death, injury and ill health arising out of or in connection with a work activity. • Food sampling programme. • Partnership working with NHS Lanarkshire to locate the source and prevent the further spread of infection. • Focusing on specific health & safety issues. • Working in partnership with NHS Lanarkshire, FSS, the HSE and other agencies to promote and deliver health improvements for the employed within North Lanarkshire and its citizens. Improve North Lanarkshire’s Resource Base • Provision of food safety literature and correspondence in a range of ethnic minority languages along with access to interpreters to promote social inclusion. • Updating and maintaining enforcement officer competence. • FHIS (Food Hygiene Information Scheme). • Online publication of food law intervention letters and of register of notices served under The Food Hygiene (Scotland) Regulations 2006, Regulations 6 to 9 and the Health and Safety at Work etc. Act 1974, Sections 21 and 22. • OHSAS 45001 (the occupational health and safety management standard). • APSE (Authority Public Service Excellence). Business Regulation regards high quality public service as its key value and this commitment is reflected in that the Service achieved OHSAS 45001 accreditation. ISO 9001 quality standards adherence is monitored internally. Key food safety and health & safety policies and procedures are within scope of an ISO 9001: 2008 compliant Quality System and are periodically reviewed to reflect procedural changes. Business Regulation aims to support and work alongside various organisations including FSS, HSE, Police Scotland, Scottish Fire & Rescue, NHS Lanarkshire and Health Protection Scotland to deliver common objectives which prevent or mitigate against illness, disease or injury and to deliver better health outcomes for residents, consumers and employees by sharing and promoting best practice for food safety, public health and occupational health & safety Page 231 of 366
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food safety/occupational health & safety service plan 2023/2024 6 interventions. Where appropriate we will link service provision to any national and local updated plans and strategies relevant to the recovery process post pandemic. SECTION 2: BACKGROUND 2.1 Profile of the Local Authority North Lanarkshire is the 4th largest authority in Scotland with a population of 341,140 and an area of 47,222 hectares (2021). It is situated approximately halfway between the cities of Glasgow and Edinburgh and many of its residents live in the six main towns of Airdrie, Coatbridge, Cumbernauld, Bellshill, Wishaw and Motherwell. North Lanarkshire is in the midst of a process of major social, economic and environmental change. This has required a process of regeneration which is perhaps best illustrated in the Ravenscraig initiative whereby work is now proceeding with large commercial and residential developments on the former steelwork’s site. This process of economic re-generation will continue and is greatly assisted by the strategic location of North Lanarkshire with regard to links to the South via the M73 and M74 and to Glasgow and Edinburgh via the A8/M8 motorways. Extensive improvements to the local motorway network and various arterial roads, recently completed, following a massive infrastructure investment and upgrade. Page 232 of 366
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food safety/occupational health & safety service plan 2023/2024 7 Here is a plan of North Lanarkshire Council’s catchment zone. Page 233 of 366
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food safety/occupational health & safety service plan 2023/2024 8 2.2 Organisational Structure The configuration of the Business Regulation Service for 2023/2024 (at June 2023). Chief Officer (Community Operations) Protective Services Manager (Responsibilities include Business Regulation, Pollution Control & Public Health and Trading Standards) Assistant Business Manager (Business Regulation) Senior EHO (North) North Division 4.5 X FTE EHOs + 1 vacant FSO/EHO Post South Division 5 X FTE EHOs + 1 X FTE FSO Senior EHO (South) Senior EHO (Central) Central Division 5 X FTE EHOs Page 234 of 366
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food safety/occupational health & safety service plan 2023/2024 9 2.3 Scope of the Business Regulation Service The services which are provided include: - • Advice/Guidance to the Private Sector/Voluntary Groups as well as to business. • Compilation of Performance Indicator Data (e.g., NLC PI data, LAE1, FSS Audit returns etc.). • Disposal/Seizure of Unfit Foodstuffs. • Eat Safe Initiative. • Export Health Certificates. • Attestations & Food Premises Compliance Certificates for Export. • Food Law Interventions. • Food Safety Alerts. • Food Safety/Health & Safety Promotional Initiatives. • Approval of Premises under Regulation EC No 853/2004. • Food Hygiene and Food Standards Inspections of Premises Approved under EC No 853/2004 and of Primary Producers • Food Standards Inspections of Meat Plants Approved under EC No 853/2004 by FSS • Formal/Informal Food Sampling. • Frequent Liaison with FSS and NHS Lanarkshire Public Health. • Health & Safety Interventions. • Healthy Living Awards. • Originating Authority Responsibilities. • Infectious Disease Investigations. • Enforcement within Skin Tanning Premises. • Investigation of Complaints Regarding Workplaces. • Investigation of Food Complaints. • Investigation of Workplace Accidents, Dangerous Occurrences and Occupational Ill Health. • Licensing and Inspection of Skin Piercing & Tattooing Premises. • Licensing of Venison Dealers • Monitoring of Compliance with the National Tobacco Smoking Ban in Public Places. • Precognition/Reports to the Crown Office & Procurator Fiscal Service. • Private Water Supply Register, Risk Assessments, Sampling, Grant Assistance & Water Scarcity. • Promoting Healthier Food in Catering. • Public Mains Water Sampling. • Reports to Licensing Boards. • Representation on the Official Control Verification Working Group. • Representation on the West of Scotland Health & Safety Liaison Group. • Representation on West of Scotland Food Liaison Group. • Representative on the Review of the Scottish Waterborne Hazard Plan. • Responses to Building Warrants and Planning Enquiries. • Shared maintenance of the FHIS Website at a local input level. • Work in Partnership with the HSE on National Campaigns & Initiatives. • Shared maintenance of Scottish National Database (SND) at local input level. • Advisory and enforcement role in respect of Pandemic legislation, including business compliance visits and outbreak investigations. Chemical analysis and microbiological examination of food samples is undertaken by Glasgow Scientific Services (GSS) on behalf of the Service. Page 235 of 366
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food safety/occupational health & safety service plan 2023/2024 10 The Service has access to translation services for documentary purposes and to facilitate routine inspections and other food and health and safety enquiries where this is required. The approach to the Interventions Food Law Code of Practice (Scotland) 2019 (the Interventions Code) and the Food Law Code of Practice (Scotland) 2019 (the Code) focuses predominantly on intervention and audit of premiss to the 4 Es approach of Engage, Explain, Encourage and Enforce. There was a significant resource dedicated to dealing with COVID-19 related complaints, where authorised officers carrying out food law interventions also have responsibility for inspection of premises under health and safety legislation, as well as outbreak investigations and close working undertaken with NHS Lanarkshire Public Health Teams. Assistance was also provided to other Services, including Education, Social Work, Facilities Support, Transport and Internal Health and Safety to assist with outbreaks within Council run establishments, as well as assistance to partners such as the HSE. Premises inspections provisionally resumed on 1 September 2021 following Desktop Transfer and the revised Intervention Programme. For performance monitoring and reporting purposes the Intervention Programme Start Date for North Lanarkshire was 1 October 2021 to keep all quarterly reports aligned with normal Service planning and reporting. The revised intervention due date determined from the anticipated Intervention Programme Start Date was uploaded onto the Service’s Management Information System (MIS) for performance monitoring purposes. Feed issues are dealt with exclusively by FSS. Our Service headquarters is based at Civic Centre, Windmillhill Street, Motherwell ML1 1AB. 2.4 Demands on the Business Regulation Service Food establishments are grouped as 1 to 3 depending on the nature of the food business, with Group 1 businesses including e.g. manufacturers of high risk foods down to Group 3 businesses including licensed premises not providing catering. Within each of the groups the food establishment is risk rated in Bands A to E, dependent upon the business performance and compliance, with Band A being sustained compliance and E being sustained non- compliance and/or issues of public health significance or fraudulent activity. The data relating to the food premises profile is in the following tables. Page 236 of 366
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food safety/occupational health & safety service plan 2023/2024 11 Food Law Business Groups and Risk Ratings 1A 34 1B 12 1C 3 1D 0 1E 0 Awaiting Inspection 2 Food Standards Only* 4 Total 55 2A 141 2B 942 2C 404 2D 9 2E 1 Awaiting Inspection 58 Total 1555 3A 111 3B 781 3C 126 3D 0 3E 0 Awaiting Inspection 20 Total 1038 Total 2,648 SND Category & Premises Count Primary Producers 20 Manufacturers & Packers 78 Importers 0 Distributors/Transporters 68 Retailers 439 Supermarket/Hypermarket 64 Small Retailer 10 Retailer-Other 8 Restaurant &Caterers 217 Restaurant/Café/Canteen 199 Restaurant/Caterer- Others 609 Hotel & Guest house 33 Pub/Club 229 Takeaway 442 Caring Premises 53 School/College 144 Mobile Food Unit Other 154 0 Total 2,767 Note: Food Standards Only*-Included within the figures above are 4 meat plants which are approved by FSS but for which we enforce Food Standards legislation. Page 237 of 366
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food safety/occupational health & safety service plan 2023/2024 12 In addition to numbers referenced within the Food Law Business Groups and Risk Ratings table above, there are: • 19 separate establishments currently approved under EC Regulations; • 15 primary producers (dairy farms) • 7 Premises ungrouped awaiting inspection. • 189 Premises on our MIS without Food Law Intervention Codes Our Management Information System is a live system with information being automatically uploaded to SND on a weekly basis, which accounts for some disparity in totals. FSS undertook a project which was aimed at identifying and resolving data accuracy and quality issues between LA MIS and SND. We are currently undertaking a housekeeping exercise of our MIS as have identified 189 premises without Food Law Intervention Codes. A number of these will be duplicate premises, but there are some which aren’t and will result in additional interventions being programmed in throughout the year. An exercise is already underway to identify which of these premises are not duplicates so they can be included in the intervention programme. We have approximately 3,500 businesses at present for which we have responsibility for the enforcement of occupational health & safety law. The new Food Law Rating System (FLRS) ensures that the profile of food standards is raised whilst reducing duplication and bureaucracy caused by two inspection regimes. Importantly, Local Authorities can target resources on high risk and non-compliant businesses. Even as an early adopter, the pause in intervention programme brought about by the pandemic meant that not all premises within North Lanarkshire had undergone a food law intervention, and as such had not been banded. We changed from Annex 5 rating scheme to the FLRS based on guidance provided by the Scottish Food Law Enforcement Committee (SFELC) COVID-19 Recovery Working Group using a formula based on Annex 5 food hygiene scores for hygiene, structure and confidence in management alone, as it was assessed that a number of the other elements previously contained in Annex 5 had been taken into account at the ‘Group’ stage, and that confidence in management scores were, in the vast majority of cases, consistent between food hygiene and food standards scoring systems. In order to ensure, however, that food standards were given an appropriate level of consideration during the desktop transfer, at the end of the process we conducted a final check to ensure that any establishment which had previously been given a poor rating for ‘Level of Compliance’ in Annex 5 Food Standards Scoring System would be given a ‘Band D’ in FLRS. Within NL, none were identified. Whilst this exercise had a significant impact on officer time, it assisted in identifying priorities for the food law recovery process. One of the Key Performance Indicators for the Service is the percentage of food establishments which achieve the Food Hygiene Information Scheme (FHIS) ‘Pass Award’. Our target for 2019/20 was set at 90%, with an overall rate achieved of 94.09%. It was anticipated there will be a greater number of Improvements Required due to the pause in programmed interventions due to the COVID-19 pandemic and the authorised deviation from the Code from 30 March 2020 to 31 August 2021. Our target for 2022/23 was set at 70%, with an overall rate of 94.8%. Our target for 2023/24 has been set at 80% Our normal business hours are 08.45am to 16.45pm, Monday to Thursday with a 16.15pm closure on Friday. However, a standby service is available to respond to emergencies including Food Alerts For Action (FAFA), outwith normal business hours. EU exit impacted on the Service due to preparation for food exports and in particular fish exports to the EU. Further detail is provided on this in Section 3.9 ‘’EU Exit’’. 2.5 Enforcement Policy North Lanarkshire Council has a documented enforcement policy which was approved by Elected Members at the Infrastructure Committee in September 2018 and is available on the NLC website to businesses and consumers. The policy was updated to reflect: - • Changes in legislation; Page 238 of 366
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food safety/occupational health & safety service plan 2023/2024 13 • The effect of the Scottish Regulators’ Strategic Code of Practice (SRSCoP) on food safety matters; • Due regard to the general principles of the Regulators' Compliance Code in respect of health and safety matters; • Advice issued by Food Standards Scotland (FSS) and the HSE; and • Relevant provisions of the Code for Crown Prosecutors. The enforcement policy is subject to further review (pending). All Authorised Officers with responsibility for inspecting premises and/or dealing with other food and health and safety issues are aware of the enforcement policy. Authorised Officers are also aware that it is the Council’s policy to offer advice where this is appropriate or requested, particularly in regard to small and medium sized businesses. Arrangements will be made to inspect and register any food premises found to be trading but which have not registered with the Authority. It will not normally be the policy of the Authority to submit a report to the Crown regarding failure to register alone unless a food business operator habitually refuses to do so or in combination with the discovery of unregistered premises in a serious state of non-compliance with food law. The enforcement policy for Council operated food businesses will be as detailed within the Food Law Code of Practice (Scotland) however the standards expected and required are no different to those demanded in private sector premises. The Service will adhere to the HSE’s enforcement policy statement in relation to matters of occupational health & safety. SECTION 3: SERVICE DELIVERY 3.1 Food and Health & Safety Premises Interventions Food Safety Previously we had a target of achieving at least 96% of all our programmed food inspections. In 2018/19, which was the last complete year we had pre-pandemic we reached this target. When the Food Law Recovery started in 2021/22, our target was revised to 60% as it was dependent on staff resource available to undertake the Food Law Recovery Process (FLR). We achieved 87% of planned interventions by the scheduled date. The Interventions Food Law Code of Practice (Scotland) requires that establishments receive an Intervention no more than 28 days after the scheduled date, unless they are rated Band E, the lowest possible rating. The scheduled dates for FLR visits are the latest date by which that intervention should be undertaken and do not have a 28 day grace period. Our performance in terms of the Interventions Food Law Code of Practice (Scotland) is therefore greater than that reported if taking account of the 28 day grace period for some interventions. Year 1 was a lighter year in terms of food law recovery and the associated scheduled dates for intervention which has allowed us to bring forward some Interventions from Year 2, one of the two heaviest years forecast in terms of FLR. The target for 2022/23 was set at 70% for programmed food inspections. We achieved 95.9% of planned interventions by the scheduled date. The target for 2023/24 has been set at 75% for programmed food inspections. Business Regulation stepped up to being an ‘early adopter’ of the new Annex 5 pilot scheme and participated in the implementation group, having formerly worked in partnership with FSS to develop a viable alternative for rating of food establishments referred to as the Food Law Rating System (FLRS). The FLRS combines the rating systems for Food Hygiene and Food Standards into one Food Law Intervention scheme based upon a new Food Business performance model that will target resources on high to medium risk and non-compliant businesses. This impacts upon the frequency of inspection of food establishments for both hygiene and standards components of what is now known as a ‘food law’ inspection. The scheme went live to all local authorities on 1 July 2019 and has been formally adopted by us. Page 239 of 366
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food safety/occupational health & safety service plan 2023/2024 14 The FLRS takes account of a food business operator’s track record of compliance and where this is good, they will receive ‘earned recognition’ influencing the risk rating to reduce intervention frequency. This will assist resources to be targeted towards businesses which consistently fail to achieve satisfactory standards, and which will be subjected to sustained and intense enforcement activity. This links into our policy for working more efficiently, effectively ensuring that resources are always targeted where they are most needed. In addition, new premises will receive an initial inspection to check that everything is in order and will be risk rated in accordance with the Interventions Food Law Code of Practice (Scotland) 2019. The only food businesses which would not be subjected to proactive inspections are low risk Group 3 Band A premises which following initial or subsequent intervention or where the food registration form gives sufficient information to make determination that there is minimal inherent risk, and the Lead Food Officer determines either to place the business on a 60 month intervention frequency or choose not to undertake a proactive intervention. Questionnaires would be used to assess ongoing compliance with Group 3 Band A premises, with inspections being carried out only where deemed necessary. Impact of Covid-19 On 17 March 2020, following publicity of Covid-19 cases within a care home located within North Lanarkshire, NLC food officers stood down inspections initially of premises with a community risk including care homes, hospices, hospitals, schools, pensioners clubs and prisons, due to Covid-19, then of all other inspections/visits until a policy was formulated with forthcoming advice from FSS. This means that our intervention programme from 2019/2020 was not completed and there was a carry over. Face to face interventions were again stood down late December 2021 to end of January 2022 due to the wave of Omicron variant, except where required to protect public health or safety and where remote working would not be sufficient. Food Law Code of Practice deviations: Given the unprecedented nature of the Covid-19 pandemic and national infection control measures introduced in March 2020, and the anticipated disruption caused by staff shortages, it was recognised that deviation from certain elements of the Food Law Code of Practice (Scotland) 2019 (the Code), and associated Interventions Food Law Code of Practice 2019, would be necessary to ensure Local Authority Environmental Health Services had the ability to undertake wider public health duties related to Covid-19. LAs received written confirmation (FSS/ENF/20/006) from FSS that the Minister for Public Health and Sport agreed to allow LAs to deviate from the Code and the agreement covered the following areas which are considered to be reasonable and proportionate in the circumstances. Food Law Code of Practice deviations included: a) Food Law interventions to all care facilities including hospitals, care homes, nurseries, and childminders. b) Planned programmed Interventions at all lower risk Group 2 and 3 businesses within the Food Law Rating System (FLRS), and all Crown Establishments. c) Low risk primary production activities - exception for dairy farms supplying raw milk for the manufacture of raw milk cheese. This includes on farm inspection to assess compliance against primary production controls. d) Approved establishments and other high risk manufacturers may limit access to high risk production areas. Therefore, it is recommended that Interventions at Approved establishments, and higher risk FLRS Group 1 businesses, are based on an initial Food Safety Management System and associated documentation audit followed up by physical inspection only if public health concerns are identified. e) Intelligence driven Interventions at all food business establishments regardless of category should continue where possible. Intelligence will include information that suggests fraudulent activity or imminent risk to public health, e.g., consumer complaints, credible allegations of food poisoning, failed samples of a serious nature that suggest fraud or health risk. The Food Law Code of Practice deviations were then revised and extended to 31 August 2021: Page 240 of 366
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food safety/occupational health & safety service plan 2023/2024 15 a) Food Law interventions to all care facilities including hospitals, care homes, nurseries, and childminders. Restricting interventions in this sector will assist with maintaining physical distance requirements and acknowledges the associated risks to these vulnerable groups. b) Planned programmed Interventions in all risk levels above a C band across all business groups within the FLRS and all Crown Establishments. c) Low risk primary production activities - exception for dairy farms supplying raw milk for the manufacture of raw milk cheese. This includes on farm inspection to assess compliance against primary production controls. It was confirmed with FSS that for interventions of C, D & E premises which were no longer included in deviations from the Code that we could continue with established practice during Pandemic, i.e., initial remote assessment (Official Control Verification letter or business questionnaire) with follow up visit being carried out only where deemed necessary to protect public health. Ongoing demands on Service meant that we adopted this approach for Band D & Es but did not have the capacity to also adopt for Band Cs due the increased time resource required for remote assessments and other demands on the Service. Food Law Code of Practice deviations recovery plans FSS and SFELC agreed broad principles on which Local Authority Covid-19 Recovery Plans would be based. A project to deliver the framework for each Scottish Local Authority to reconfigure or reset its intervention programme was undertaken by the SFELC Covid-19 Recovery Working Group. The desired outcome of this project was to assist LAs devise their work programme and help the authority recover from the pandemic. This includes adaption of Intervention Plans to accommodate not only those establishments/interventions which were ‘missed’ during the Covid-19 lockdown phase but also those which had previously fallen out of scope as a consequence of being missed. The estimation of staffing resources required is also based on the SFELC Covid-19 Recovery Working Group guidance for calculating staffing resources. The project was designed to facilitate the following by defined completion dates: • Local Authorities will present a revised Intervention Programme which will operate from a defined date; • The Intervention Programme shall include all food establishments, each being accorded a revised due intervention date; • Every food establishment on the Intervention Programme shall be risk-rated in accordance with the Interventions Code 2019 Food Law Rating Scheme, except for approved premises and primary producers which remain under Annex 5 Risk Rating Systems; • Every Local Authority shall present a Service Plan, incorporating the revised Intervention Programme in addition to all other responsibilities, in accordance with the current service planning guidance (Note the forthcoming Administration and Service Planning, Food Law Code of Practice (Scotland) 2020, which had been expected to be published by December 2022 is currently on hold pending a wider project to review and update the FLCoP as well as the mechanism for updating the Code to support the launch of the Scottish Authority Food Enforcement Rebuild (SAFER) programme.) • Local Authorities shall calculate the total FTE resource required to satisfy the Intervention Programme and the remainder of the Service Plan by means of an agreed calculation methodology. It was acknowledged that the project outcomes would highlight some shortfall in available resources at some Local Authorities. While clear sight of these shortfalls is an essential deliverable of the project, the project scope does not extend to addressing these deficits in any practical sense. Methodology SFELC convened a short-life working group which delivered the key requirements. All Scottish Local Authorities were invited to participate and NLC was represented. A FSS Project Team was assembled to support the SFELC Working Group and provide oversight of progress. The SFELC Working Group had 4 work streams: 1. Desktop Transfer: The initial formula to convert premises on Annex 5 to FLRS. 2. Creation of an intervention programme: Ensuring all FLRS premises are within the revised Inspection Programme with due intervention dates included. 3. Resource Calculation: Based on the SFELC resource methodology on FSS/SFELC website and refining this to accommodate current circumstances. Page 241 of 366
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food safety/occupational health & safety service plan 2023/2024 16 4. Service Planning Guidance: Revising the Service Planning Guidance and using the draft Administration and Service Planning Food Law Code of Practice. The outcome of the SFELC Working Group was published in December 2020 ‘Local Authority Recovery Project Recovery Process Guidance’. There are Tables with Appendices 3, 4 and 5 which explain the calculation of resource requirements for food law recovery and programmed interventions. The calculations remain as detailed in the appendices as we are awaiting information from FSS on the outcome of a Time Management Exercise (TME) involving all Local Authorities. Appendix 3- These resource calculations are for a 12 month period, with Year 1 commencing on 1 October 2021. • Appendix 3 Table 1 - Annual Breakdown of Food Law Recovery Plan Interventions Required to Be Carried Out - details the total number of planned food law recovery interventions to be undertaken within the maximum time frame after the Intervention Start Date, including Approved Premises and Group 1 Manufacturers. Note there are further details of how these should be spread within that time frame depending on Priorities within FSS and SFELC Recovery Process Guidance. • Appendix 3 Table 2 - Food Law Interventions Recovery - Officer FTE Resource Calculation Per Intervention Category (Recovery Visits Only) - details the Officer FTE resource estimated to deliver the food law recovery interventions only. NB - this does not include other interventions in addition to food law recovery inspections during this period. • Appendix 3 Table 3 - Estimate of Timescales and Numbers for Food Law Recovery Intervention and First Next Programmed Intervention After Food Law Recovery Intervention - this is a breakdown of the number of food law recovery interventions and first recurring risk assessed intervention per group and band which require to be scheduled across the five years of the recovery period. • Appendix 3 Table 4 - Calculation of Resources Required for First Next Programmed Intervention After Food Law Recovery Intervention - this only takes into account the first recurring risk assessed programmed intervention, following the Food Law Recovery Intervention and Officer FTE resource estimated to deliver it. It does not account for further recurring risk assessed programmed interventions e.g., those at 12, 18 or 24 intervention intervals which might fall again within the 5 year recovery period. Nor does the figure include projected Band E intensive 1 month interventions and Band D intensive 3 month interventions, revisits and new premises inspections. • Appendix 3 Table 5 - Combined Estimate FTE Resource Calculation Per Annum for Food Law Recovery and PI Interventions - details likely timescale for when next programmed inspection will be due after food law recovery inspection and the Officer FTE resource estimated to deliver the food law recovery interventions and next programmed interventions after food law recovery intervention. It does not include projected Band E intensive 1 month interventions and Band D intensive 3 month interventions, the anticipated uplift in enforcement action, revisits and visits to new premises registering from 1 October. • Appendix 3 Table 6 - Summary of FTE Base Resource Needed to Meet FLRP+ First Recurring PI Thereafter - this is a summary of FTE resource needed to meet the Food Law Recovery Plan and the first recurring PI thereafter only. It does not include projected Band E intensive 1 month interventions and Band D intensive 3 month interventions, the anticipated uplift in enforcement action, revisits and visits to new premises registering from 1 October. • Appendix 3 Table 7 - Estimate of Minimum FTE Resource Requirement for Revisit Interventions - this is a summary of FTE resource needed to meet the revisit requirement of Food Law Recovery Plan and the first recurring PI thereafter only. This resource calculation is based on a 1 hour revisit for every intervention averaged out across the 5 years. Whilst some premises will not require a revisit, others will require longer revisits or multiple revisits. It was intended to bring forward year 2 visits into year 1 if there was capacity. This Table does not include revisits to projected Band E and D intensive 1 month and 3 month interventions. Page 242 of 366
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food safety/occupational health & safety service plan 2023/2024 17 The purpose of revisits is to monitor non-compliant standards arising from the initial inspection and/or matters of evident concern. • Appendix 3 Table 8 - Additional Food Law Interventions Arising from Poor Compliance and From New Businesses Year 1 Estimate Only - poor compliance interventions relate to a minimum frequency of re- intervention of 1 month, followed by 3 months, after service of formal notices or serious non-compliance. This is a summary of FTE resource needed to meet Year 1 projected 78 Band E intensive 1 month interventions (based on total numbers of Remedial Action Notices and Voluntary Closure Agreements during 2018-19 and an anticipated 200% uplift in enforcement action due to the pause in interventions) which at best will result in a further 78 subsequent Band D 3 month interventions. This is during a 12 month period until 30 September 2022. These are estimated as Group 2 Band D & E resource requirement. The number of anticipated new businesses interventions is based on previous annual figures and are estimated as Group 2, Band C, average resource requirement. • Appendix 3 Table 9 - Estimated Resource Required for Formal Food Enforcement Notices - this is a summary of FTE resource needed for formal food enforcement notices served in a typical year pre-Covid (2018-19). • Appendix 3 Table 10 - Service Requests Resource Summary-Based on A Typical Year Pre-Covid (2018-19)- details Officer FTE resource estimated to deliver service requests for the range of functions undertaken by Business Regulation in a typical year pre-Covid (2018-19) • Appendix 3 Table 11 - Miscellaneous Foreseeable Additional Demands on Service Resource - details Officer FTE resource estimated to deliver additional demands on Service not included elsewhere. Please note that in respect of FHIS Uploads included in this table, although there is some input required from officers, there is significant Support resource provided to undertake the main body of this work which reduces the burden that would otherwise be placed on officers. Excluded from this table is, for example, work related to COVID-19 pandemic, food poisoning outbreaks and reports to the Crown as these are impossible to quantify. • Appendix 3 Table 12 - Estimate of Resources Required to Deliver Business Regulation Service Across The Food Law Recovery Period (Oct 2021-Sep 2026) - details Officer FTE resource estimated to deliver demands on Service. This is a conservative figure. Formal Food Enforcement Notices are based on numbers served in 2018-19 of which there are anticipated to be more during the food law recovery period. Food Law Interventions arising from poor compliance have been included only for Year 1. Excluded also is, for example, work related to COVID-19 pandemic, food poisoning outbreaks and reports to the Crown as these are impossible to quantify. Appendix 4 – Updated Tables of Calculations and Information Relating to Staff Resources for Service Plan 2023- 2024 including Year 3 of Food Law Recovery Plan commencing 1 October 2023. • Appendix 4 Table 1 - Annual Breakdown of Food Law Recovery Plan Interventions Required to Be Carried Out- details the total number of planned food law recovery interventions to be undertaken within the maximum time frame after the Intervention Start Date, including Approved Premises and Group 1 Manufacturers. Note there are further details of how these should be spread within that time frame depending on Priorities within FSS and SFELC Recovery Process Guidance. • Appendix 4 Table 2 - Food Law Interventions Recovery - Officer FTE Resource Calculation Per Intervention Category (Recovery Visits and New Premises Only) - details the Officer FTE resource estimated to deliver the food law recovery interventions only. Note this does not include other interventions in addition to food law recovery inspections during this period. • Appendix 4 Table 3 - Estimate of Minimum FTE Resource Requirement for Revisit Interventions - this is a summary of FTE resource needed to meet the revisit requirement of Food Law Recovery Plan and the first recurring PI thereafter only. This resource calculation is based on a 1 hour revisit for every intervention Page 243 of 366
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food safety/occupational health & safety service plan 2023/2024 18 averaged out across the 5 years. Whilst some premises will not require a revisit, others will require longer revisits or multiple revisits. This includes some year 2 visits being brought into year 1 where capacity exists. This Table does not include revisits to projected Band E and D intensive 1 month and 3 month interventions. The purpose of revisits is to monitor non-compliant standards arising from the initial inspection and/or matters of evident concern. • Appendix 4 Table 4 - Estimate of Resources Required to Deliver Business Regulation Service Across the Food Law Recovery Period (Oct 2021-Sep 2026) - details Officer FTE resource estimated to deliver demands on the Service. This is a conservative figure. Formal Food Enforcement Notices are based on numbers served in 2018- 19 of which there are anticipated to be more during the food law recovery period. Food Law Interventions arising from poor compliance have been included only for Year 1. Excluded also is, for example, work that was related to COVID-19 pandemic, food poisoning outbreaks and reports to the Crown as these are impossible to quantify. The estimated resource requirement is under ongoing review. The calculations remain as detailed in the appendices as we are awaiting information from FSS on the outcome of a Time Management Exercise (TME) involving all Local Authorities. At June 2023, we are still within Year 2 of the Intervention Programme Start Date. • Appendix 5 - Premises Outwith Food Law Rating - Calculation of Required Annual Resource (June 2023) - Approved Premises, High-Risk Group 1 Manufacturers and Primary Producers. This details Officer FTE to deliver interventions of Approved Premises and High Risk Group 1 Manufacturers based on Official Control Verification (OCV) principles and other business still operating under Annex 5 (Food Hygiene and Food Standards), except those approved by FSS and for which we deal with Food Standards only and are included within Appendix 3 Table 11. High Risk Group 1 manufacturers continue to fall within the food law rating scheme. Due to other demands on the Service, the roll out of OCV for these premises has not been fully implemented. Food law interventions undertaken for the high risk Group 1 manufacturers during 2023/24 will not utilise the OCV audit process, except where deemed appropriate. It is anticipated that these premises will receive interventions based on OCV principles and methods of the OCV when resources permit. At June 2023, Year 2 of Food Law Recovery is still ongoing. Food Law interventions are combined interventions covering both food hygiene and food standards interventions. The resource calculation has been reviewed but does not present a full year of interventions since the start of the food law recovery and remains a conservative figure. Due to Year 2 being a heavier year in terms of food law recovery inspections than Year 1, we brought forward interventions due within 18 months to Year 1, where capacity existed. The estimated inspection activity for Year 3 (commencing 1 October 2023) is summarised below. Estimated Inspection Activity Sub-Totals Total Number of Food Law Interventions due to end of Year 3 FLR 30/9/24 (This does not take into account revisits, new premises visits or formal actions) 1071 Additional Food Law Interventions Arising from Poor Compliance and From New Businesses (Appendix 3 Table 8)- projected Band E intensive 1month interventions based on total numbers of Remedial Action Notices and Voluntary Closure Agreements during 2021 - 2022 which at best will result in subsequent Band D 3 month interventions 32 Band E & 32 Band D 64 secondary food law inspections (or revisits). The purpose of revisits is to monitor non-compliant standards arising from the initial inspection and/or matters of evident concern. Resource calculations for revisits for Year 1 (12 months) average over 5 1,338 1388 Page 244 of 366
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food safety/occupational health & safety service plan 2023/2024 19 years is recorded in Appendix 3 Table 7 to estimate for Year 2 New Premises Inspections -Premises currently registered and awaiting inspection 80 80 Total 2603 Our average annual number of revisits to check on non-compliance over 2016 to 2019 was 1,218 (991 food hygiene and 227 food standards). The revisits we undertook in 2019/2020 were 461 food law, 172 food hygiene and 27 food standards. For Year 1 Food Law Recovery (October 21-September 22), we undertook 549 revisits to food premises (food law, food hygiene and food standards). For the first 6 months of Year 2 Food Law Recovery to date (October 22 to March 23), we have undertaken 277 revisits to food premises (food law, food hygiene and food standards). This figure excludes revisits to investigate complaints. Our average annual number of new premises visits over 2016 to 2019 for food hygiene was 208 and for food standards is 207. The new premises inspections we undertook in 2019/2020 were 190 food law, 63 food hygiene and 62 food standards. It was expected that due to the anticipated increase in enforcement action, the number of revisits required in Year 1 would be at a higher rate in comparison to Interventions undertaken than in previous years, with the resource required to deliver this being calculated over a 5 Year average in Appendix 3 Table 7. Not included here are any unpredictable or ad hoc interventions, for example, responding to consumer concerns over poor cleanliness or structural conditions, hygiene malpractices or unsatisfactory foods prepared or sold locally. The number of new premises registered during 2022/2023 was 184, of which 136 were inspection during that period. The number of new premises inspections registered during the first 6 months of Year 2 FLR (October 21-September 22) was 100, of which 67 were inspected during that period. As many register in advance of the 28 days statutory period, new premises inspections cannot be undertaken as the business isn’t yet trading. The new FLRS places more emphasis on previously under enforced food standards matters and is therefore more resource intensive. In addition, the Service has continued with the rollout of the OCV audit process for approved premises. Training rolled out by FSS on this to ensure that officers can robustly challenge documentation provided by food business operators was delivered in 2022. The OCV checklist had been used to undertake desk top assessments of Group1 businesses, including manufacturers in line with Food Law Code of Practice deviations permitted by The Minister for Public Health and Sport. The OCV approach has been developed to ensure that the verification of a food control management system (FCMS) during an official control inspection is systematic, structured and scientific. It also ensures that the FCMS is verified both in terms of its validation and implementation. Implementation of this new process will significantly increase the time spent on official control visits at approved establishments. Food law interventions undertaken for the high risk Group 1 manufacturers during 2023/24 will not utilise the OCV audit process, except where deemed appropriate. With regard to the inspection of food premises outwith normal working hours, our policy is to ensure that, where premises are only open out with normal hours, appropriate provision is made for them to be inspected in accordance with at least the minimum number of visits determined by their risk rating. Health & Safety There is a Statement of commitment between Local Authority and HSE Regulatory Services which sets out our shared vision for an ongoing LA/HSE co-regulatory partnership available via https://www.hse.gov.uk/lau/statement.htm and which is appended to this Service Plan. Page 245 of 366
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food safety/occupational health & safety service plan 2023/2024 20 In our interventions, we will respect the key provisions of the National Local Authority Enforcement Code. Priority action is resource dependent and will focus on matters pertinent locally. Fuller details of the occupational health & safety targets and objectives are prescribed in the report’s Appendix 1 and are subject to adequate resources. Other projects may be added where they present nationally via the HSE, regionally from the West of Scotland Health & Safety Liaison Group meetings or within North Lanarkshire through local intelligence. During 2021/2022 we undertook health and safety inspections of hotels and other accommodation is use for COP26 to check for legislative compliance and reduce likelihood of incidents arising to help ensure the success of COP26 and protect reputation of all agencies involved. During 2022/2023 We undertook 2 projects for proactive inspections based on national intelligence: (i) High Volume Warehousing/Distribution in respect of poorly managed workplace transport. (ii) Industrial retail/wholesale premises in respect of poorly managed workplace transport/work at height/cutting machinery/lifting equipment. We also undertook one project for pro-active inspection based on local intelligence involving hospitality establishments-electrical safety, legionella and storage of equipment when not in use. We issued mailshots to 4 private swimming pools regarding global shortage of chlorine products and 38 to hotels regarding a number of national and local topics, including safe storage and retrieval of equipment when not in use, electrical safety in hospitality settings, duty to manage asbestos, falls from height & work on/adjacent to fragile roofs/materials, gas safety in commercial catering premises, preventing exposure to carbon monoxide from use of solid fuel appliances in commercial kitchens, legionella risks and spa pools and hot tubs It is estimated that 3 FTE of warranted officers time is spent on Health and Safety (based upon previous years’ intervention findings). 3.2 Food and Food Premises Complaints The Authority’s policy regarding the investigation of food complaints is detailed in the Service Delivery Procedure QAP 5.3 (Business Regulation) within the ISO 9001: 2000 Quality Management Document and within the Service’s Food and Food Premises Complaints Policy and Food Complaints Standard Operating Procedure (SOP).The Service intends to seek to maintain the performance target for investigating food complaints by commencing the investigation of a minimum of 90% food complaints within two working day’s notification. In addition, we will observe the advice contained within LACORS guidance on food complaints and liaise with home/primary and/or originating authorities. During the COVID-19 pandemic, many food businesses changed their operation, now having a greater presence on social media/digital platforms and therefore wider distribution. In addition, it is anticipated that there is an increased number of establishments under new ownership or management. As such it is more difficult to predict the number of food and food premises complaints anticipated during 2023/2024. Our average annual number of consumer complaints is 307 based on the last three years prior to 1 April 2020. These complaints may relate to the nature, substance or quality of foods, the condition of the businesses from where the foods were made or sold or the malpractice of food business operators. It was estimated that during 2022/23, we would deal with 300 consumer complaints, including ‘Other Food’ jobs logged. During 2022/23, we dealt with 248 Food and Food Premises Complaints, and 77 ‘Other Food’ service requests, totalling 325. They vary in complexity and the time required to complete our enquiries and can require corroboration increasing resource demand. During 2023/24 we anticipate we will deal with numbers similar with those experienced in 2022/23. Page 246 of 366
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food safety/occupational health & safety service plan 2023/2024 21 Food and Food Premises Complaints are only a fraction of the overall Service Requests dealt with by the Service. During 2020/2021 there were 2,600 service requests were dealt with by Business Regulation, which was 33% more than the annual average from 2017/2018 to 2019/2020. During 2022/2023 there were 1997 service requests dealt with by Business Regulation, which is similar to annual numbers received in a typical year pre-Covid (2018/2019 – 1954 Service Requests in Appendix 3 Table 7 Service Requests). The estimate of anticipated resource required to process Food and Food Premises Complaints, including ‘Other Food’ service requests in a typical year is recorded in Appendix 3 Table 7 Service Requests. 3.3 Home Authority Principle/ Primary Authority Partnerships This Authority supported the LACORS principle of the home authority which has undergone review. We do not act as Home Authority for any businesses within the food sector. Home Authority agreements exist with other UK local authorities and for which we continue to liaise with those authorities where appropriate. There are currently no Primary Authority Partnerships in place in North Lanarkshire. Where businesses have Primary Authority Partnerships (PAPs) with other local Authorities, inspection plans and guidance published by the PAP will be considered and as a matter of course there will be liaison with the PAP if formal enforcement action is considered. Notwithstanding this, advice and guidance is given freely, where requested, to food traders and numerous enquiries are dealt with from other Authorities throughout the UK in accordance with the following broad principles. • Special emphasis is placed on the monitoring of goods and services originating from this area. • Guidance and advice are given to businesses on food safety matters. • Enforcement action makes provision for liaison with Other Authorities, where appropriate. 3.4 Advice to Businesses Free advice is normally given to food safety and occupational health & safety businesses following routine interventions and/or in response to separate enquiries. There is also a partnership agreement with Business Gateway to offer free advice to start up and ‘fledgling’ businesses who choose to locate within North Lanarkshire. This was stood down due to pandemic as it is reliant on information being furnished by Business Gateway, but we anticipate that this will resume as part of business recovery. We regard the advice given by our Officers as being an important part of our role as a regulator in helping businesses to understand what is required and what good practice looks like. We are keen to ensure that all this work is undertaken to the highest possible standard and, wherever possible, improve the level of customer service. As part of this process, customer satisfaction questionnaires were sent to all businesses following a routine intervention to ascertain the level of customer service and to afford the recipients of our service, an opportunity to make their views on the level of customer service we provide, known to us. By doing so, we also commit to improve our standards where we can. This was stood down during the Pandemic and will be reviewed to digitise the process before resuming. During each phase of the COVID-19 pandemic, we provided advice, information and support to help secure the confidence of those operating in the food and drink sector. The demand on the service was significant and during 2020-21 included over recorded 2,600 service requests for Covid work for Business Regulation. This includes service requests from business, complaints against business, proactive visits and outbreak investigations. It does not include the proactive visits carried out during projects where recording was undertaken by exception only. In addition to this, the Service sent in excess of 3,500 email communications to businesses, primarily within the food and drink sector to assist with food safety, health and safety and Covid mitigations, for businesses which were able to continue operating to operate as well as those restating after a period of closure. Page 247 of 366
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food safety/occupational health & safety service plan 2023/2024 22 Business Regulation used mailshot email communications with business for relevant matters arising e.g., during 2021/2022 for introduction of new legislation relating to food prepacked for direct sale (Natasha’s Law) and during 2022/2023 to raise awareness of Listeria monocytogenes cold cuts of meat and smoked fish amongst butcher's premises and care homes respectively. Our average number of business advice requests was 195 based on the last 3 years prior to Covid. We have seen a reduction in the number of business advice requests received over the last couple of years. During 2021/2022 we received 120 and during 2022/2023 we received 112. It is anticipated this demand will be ongoing. These vary in complexity and time required to complete. As such it is difficult to accurately assess resource implications. Customer service satisfaction questionnaires were previously dispatched to all other service users where a request has been logged on our computer system. This included food product and food business premises complaints, infectious disease investigations, health & safety issues and complaints and enquiries from members of the public. This was stood down during the Pandemic and will be reviewed to digitise the process before resuming. 3.5 Food Inspection and Sampling The policy of this Authority is to have an effective routine sampling programme where the principal aim is to assist in protecting the public and to meet relevant statutory obligations. The main thrust of the sampling programme is to focus on high risk food premises and on local manufacturers. The Council also participates in sampling initiatives agreed by the West of Scotland Food Liaison Group. The analysis or examination of food and water samples is conducted by Glasgow Scientific Services who are also consulted with regard to the nature and range of samples proposed to be taken each year in accordance with the requirements of the Food Law Code of Practice (Scotland). Whilst our annual Sampling Programme for 2023/2024 has still to be created, it will continue to be a risk based approach and will be undertaken in accordance with our Sampling Policy. It will focus on high risk premises within North Lanarkshire and is based on local priorities, as well as national priorities recommended by FSS, SFELC and projects agreed within West of Scotland Food Liaison Group. Note: The number of samples taken will be determined by availability and priorities for the year. 3.6 Control and Investigation of Communicable Disease including Outbreaks and Food Related Infectious Disease This Authority has developed and agreed an Outbreak Control Plan with NHS Lanarkshire which confirms agreed procedures for the investigation and control of food poisoning. North Lanarkshire Council works in partnership with NHS Lanarkshire and South Lanarkshire Council and has produced a Joint Health Protection Plan for the Lanarkshire area. This is an important document which acts as a reference point for assisting in the investigation and control of public health outbreaks and incidents. Desktop exercises to ‘test’ plans have been useful in the past and are likely to be repeated. Our average annual number of confirmed cases of food poisoning notified is 106 based on three years prior to 1 April 2020. In 2020/21, 40 cases of food poisoning were reported to this Authority by NHS Lanarkshire, which is a significant drop in previous years. In 2021/22, 47 cases of food poisoning were reported to this Authority by NHS Lanarkshire which is 17.5% increase from the previous year. In 2022/23, 87 cases of food poisoning were reported to this Authority by NHS Lanarkshire. This is an 85% increase on the previous year. The number of notifications is anticipated to continue to increase to pre-Pandemic average levels due to the return of international travel. The Service seeks to maintain that a target of a minimum of 94% of infectious disease cases will be responded to within the time frames stated within the NHSL Epidemiological Investigation Protocol. During 2022/23, we responded to 100% of these within timeframe. The estimate of anticipated resource required to process IDs based on a typical year is recorded in Appendix 3 Table 7 Service Requests. Page 248 of 366
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food safety/occupational health & safety service plan 2023/2024 23 In response to the Omicron Wave of Covid-19 in December 2021, Protective Services established a Covid Team which consisted of an Assistant Business Manager (Acting Up Temporary), a Senior Officer (Acting Up Temporary) and, from Business Regulation, 2 seconded Environmental Health Officers. One of the 2 EHOs remained within the team for 1 month and the other for 3 months, which impacted on the non- Covid work undertaken by that staffing resource. It is estimated that over 45% of Business Regulation staff time was dedicated to pandemic response during 2021/22 and over 80% in 2020/21. The time spent on non- Covid work was also impacted due to precautions to be taken and alternative ways of working to be found, resulting in work taking longer than would otherwise have been the case. It is unknown what further ask may be made of the Service due to other Pandemics in future. 3.7 Food Safety Incidents These are dealt with in accordance with the procedures detailed in the Food Law Code of Practice (Scotland). An out of office hours stand by service is maintained to respond to emergencies including Food Alerts for Action (FAFA) issued through Food Standards Scotland’s warning system. No FAFA were received from FSS in 2018/2019 to 2022/2023. We undertook 19 spot checks following Food Alerts for Information to check retailers had taken appropriate action. It is estimated that that we will receive no more than 5 Food Alerts For Action from FSS during 2023/24. One FAFA was received during the 1st quarter of 2023/2024 which involved considerably staff resource. During 2021/2022 we dealt with 10 Food Safety Incidents and Investigations in partnership with FSS. These are an intense use of officer resource requiring input from multiple officers and management working in partnership with Food Standards Scotland Food Crime and Incidents Unit, with implications across Scotland and UK. This number is far greater than previously experienced and forecast but is difficult to predict. During 2022/2023, we dealt with 7 Food Safety Incidents and Investigations. One related to food retailed within NLC but manufactured within another LA. It is estimated that that we will deal with no more than 10 Food Safety Incidents and Investigations in partnership with FSS. The estimate of anticipated resource required to process Food Safety Incidents in a typical year is recorded in Appendix 3 Table 8 - Miscellaneous Foreseeable Additional Demands on Service Resource. Food Safety Incidents may be linked with Food Crime and Fraudulent Activities, Paragraph 3.10. 3.8 Liaison with Other Organisations To ensure a consistent approach to enforcement action with neighbouring local authorities, North Lanarkshire is represented in the West of Scotland Food Liaison Group (WSFLG) and the West of Scotland Health & Safety Liaison Group (WSHSLG). North Lanarkshire is also a WSHSLG representative on the Health and Safety Co-ordinating Group Scotland (HASCOG), a group which co-ordinates health and safety enforcement. The Authority was also represented on the Official Control Verification Working Group (OCV). The OCV Working Group was a new group amalgamated from The Approved Establishment and the OCV Implementation Working Groups. NL was represented at SFELC Seafood Working Group for a Scottish solution to Export Health Certification requirements for Scottish Seafood Industry in preparation for our exit from EU in respect of fish exporters. Internally, the Service liaises with Planning and Building Standards to ensure responses to planning and building warrant consultations are responded to within timeframe. The control of ventilation within the workplace is one of the key mitigations in control of Coronavirus. It is therefore anticipated that ventilation requirements within new builds will be of key consideration in both planning and building warrant consultations on which this Service will be consulted. This Service also liaises with Licensing to ensure the same for licensing consultations and provides Section 50 Certification for premises confirming they meet with the structural requirements of food legislation. The Service is also represented on NLC’s Safety Advisory Group (SAG) which co-ordinates and considers event applications to NLC. As previously stated, NLC works in partnership with NHS Lanarkshire and South Lanarkshire Council and has Page 249 of 366
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food safety/occupational health & safety service plan 2023/2024 24 produced a Joint Health Protection Plan for the Lanarkshire area. This is an important document which acts as a reference point for assisting in the investigation and control of public health outbreaks and incidents. Although the Pandemic greatly increased our level of interaction between NHS Lanarkshire Public Health, Liaison Meetings with NHS Lanarkshire were always held on a regular basis and will continue to be so. The estimate of anticipated resource required to process services requests in respect of liaison with other organisations and internally is recorded in Appendix 3 Table 7 - Service Requests - Based on a typical year pre-Covid (2018-19). Table 7 does not include provision of mutual aid. 3.9 EU Exit Of greatest concern in respect of the impact of EU exit was the Scottish food export market and in particular fish and shellfish. North Lanarkshire has two major fish exporters within its boundary. Prior to 1 January 2021 there was no need for export health certificates (EHCs) for such produce to the EU, however this changed due to exit which in short means that each individual consignment of fish/ shellfish requires an individual EHC. Export Certification Hubs such as those within North Lanarkshire reduced the impact of EHCs required and therefore associated charges. This was foreseen to place a very significant burden on those LAs in which they are situated and who were unable to resource it from current staffing resources without a very significant and detrimental impact to other public health roles and to the Local Authorities statutory functions. In July 2020, Scottish Government determined that provision of EHCs at the Hubs would be overseen by FSS and not LAs. North Lanarkshire Council formally offered mutual aid to FSS in respect of fish export hubs located within the district, effective from 1 January 2021. This was to ensure adequate resource was in place at the hubs to issue Export Health Certificates and thereby prevent exports being adversely hampered by the pandemic. Although this has not been called upon, the mutual aid for other agency partners remains in place. The Hub model requires risk based certification of fishery products and live bivalve molluscs which required originating authorities, including North Lanarkshire, to provide attestations of compliance of supplier premises to Food Standards Scotland which oversees the hubs. These are done in at least 6 monthly intervals and require ongoing OCV audit of supplier premises. We have also provided support and guidance to other approved premises and manufacturing premises which export to assist with the complex EU exit rules which now exist. These can involve complex considerations following export issues at Border Control Posts and can require liaison with both FSS and Department of Environment Food and Rural Affairs (DEFRA). The Windsor Framework will alleviate the potential impact of the original NI Protocol in respect of exports of Products of Animal Origin to Northern Ireland. 3.10 Food and Health & Safety Promotion We aim to continue to give our full support in 2023/2024 to Food Standards Scotland’s Eat Safe Initiative. The scheme consists of an award granted by Councils to specific categories of food businesses within the scheme which meet standards of hygiene in excess of that required by current food hygiene legislation. It is intended to promote the scheme, wherever possible, to encourage as many food businesses as possible to attempt to obtain and retain the award thus helping to drive up food safety standards within North Lanarkshire. We will continue our partnership work with the Scottish Government and NHS Health Scotland to promote the Healthy Living Award via our website. The Healthy Living Award was paused due to Covid-19 Pandemic and restarted in May 2022. We will also continue to work with the Scottish Centre for Healthy Working Lives to promote health & safety in small and medium sized businesses within North Lanarkshire. Page 250 of 366
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food safety/occupational health & safety service plan 2023/2024 25 And we will work with the HSE to promote national priority topics and campaigns such as ‘Helping GB Work Well’. It is difficult to accurately assess resource implications for the initiatives and promotional work which we aim to undertake during 2022/2023. It is also difficult to identify measures that will be used to evaluate the effectiveness of these. 3.10 Food Crime and Fraudulent Activities Activity that is classed as Food Fraud and / or Food Crime can be described as serious dishonesty that impacts detrimentally on either the safety or the authenticity of food. Food Fraud is a dishonest act or omission, relating to the sale or preparation of food, which is intended for personal gain or to cause loss to another party. Food Crime (serious Food Fraud) is considered to be serious or complex fraud or serious and dishonest regulatory non-compliance in relation to food, drink and animal feed. Upon suspicion of Food Fraud, action shall be taken as set out within the Service Food Incidents, Alerts, Food Fraud & Food Crime Policy and Standard Operating Procedure, which are aligned with the Food Law Code of Practice (Scotland) 2019. There is an anticipated increase in food crime and fraudulent activities as a result of our exit from the EU. These are an intense use of officer resource requiring input from multiple officers and management working in partnership with Food Standards Scotland Food Crime and Incidents Unit, and across other local authorities. The estimate of anticipated resource required to process Food Crime in a typical year is recorded in Appendix 3 Table 8 - Miscellaneous Foreseeable Additional Demands on Service Resource. Food Crime and Fraudulent Activities may be linked with Food Safety Incidents, Paragraph 3.7. 3.12 Other Demands on Service The average annual number of service Requests dealt with by Business Regulation from 2017/2018 to 2019/2020 was 1,951. During 2020/2021, Business Regulation alone undertook over 5,000 service requests, which included proactive and reactive Covid visits to businesses, including long and complicated COVID outbreak investigations involving multiple officers. This does not include the 953 Covid complaints and visits undertaken by Trading Standards colleagues, which again excludes the proactive visits they carried out during projects where recording was undertaken by exception only. During 2021/2022, Business Regulation dealt with 2,600 service requests, which was 33% more than the annual average from 2017/2018 to 2019/2020. During 2022/2023 there were 1997 service requests dealt with by Business Regulation, which is similar to annual numbers received in a typical year pre-Covid. In October 2022, FSS announced the launch of the Scottish Authority Food Enforcement Rebuild (SAFER) programme to develop the future model for delivery of official controls. It is to be a collaborative approach involving FSS, Local Authorities and Scottish Government. It is recognised that, for a number of years, across Scotland there has been a decline in FTE Food Officers but an increase in demands placed upon them due to changes in food premises and increased demands due to the new Food Law Rating Scheme. Local Authorities are being asked to free up resource to assist with its development. The SAFER themes and workstreams include: Resourcing- Qualifications and Competency Digitalisation-Centralised Database & Dynamic Delivery Food Law Delivery-Interventions & Charging North Lanarkshire Council Business Regulation staff have already attended SAFER events to contribute to the programme and are already engaging with FSS. To assist with succession planning , North Lanarkshire Council continue to train student Environmental Health Officers and have committed to offer a training position each year to a student studying Environmental Health at University of the West of Scotland, during their 3rd year and following graduation, to provide the practical training Page 251 of 366
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food safety/occupational health & safety service plan 2023/2024 26 required for them to be presented for examination for the professional qualification required for Environmental Health Officers. SECTION 4: RESOURCES 4.1 Financial Allocation The cost of operating the food safety service is estimated at £1,105,252. This is based on 80% of Business Regulation staff resource being spent on Food Safety (and is inclusive of the annual SLA charge for GSS which is utilised across other NLC services and is £279,286 this financial year). There is no specific financial provision for any legal action necessary as part of our enforcement function as this is provided within the Council by its Legal & Democratic Solutions Service. 4.2 Staffing Allocation The current Business Regulation Service staff establishment is as follows: • Protective Services Manager (Non-operational and shared with Pollution Control & Public Health and Trading Standards) • Assistant Business Manager (Business Regulation) who is also Lead Food Officer • 3 Senior FTE Environmental Health Officers • 14.5 FTE Environmental Health Officers • 1 FTE Food Safety Officer (FSO) • 1 Vacant FSO Post (Recruitment process underway June 2023) The main changes to staffing allocation since 2022/2023 Service Plan is: • Loss of 0.5 FTE FSO post. • Change of an EHO post on the establishment to an FSO post, due to difficulty in recruiting an EHO for a post vacated late 2022. The Service is jointly responsible for food safety and occupational health & safety issues. Consequently, staff have a dual role, but flexibility is applied whereby staff resources will be used wherever there is most need and this will be kept under review. The Food Law Code of Practice (Scotland) 2019 details competency and authorisation levels of Authorised Officers of Food Authorities who carry out interventions, in line with Regulation (EC) No 882/2004. Authorisation Levels are published on NLC’s website. EH and FSO competency and authorisation levels in June 2023: Designation Number of FTE Officers Certifying Support Officer Competency EHO >2 Years Food Experience 13 N/A EHO <2 Years Food Experience 1.5 N/A FSO >2 Years Food Experience 1 N/A Total 15.5 0 The anticipated increase in our inspection activity due to the progressive implementation of the Food Law Rating Scheme and intended roll out of OCV for approved premises and high risk Group 1 manufacturers placed doubt over North Lanarkshire Council’s resource capability to deliver its estimated inspection activity in 2019/2020. This resulted in the creation of an additional 2 FTE permanent EHO posts in November 2019. A review of Business Regulation Management Resource undertaken in August 2020 led to the creation of a third SEHO post and the Page 252 of 366
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food safety/occupational health & safety service plan 2023/2024 27 deletion of a front line EHO post. Following approval at the Workforce Steering Group on 23 July 2021 for an additional 3 temporary EHOs/FSOs to assist with COVID recovery, recruitment campaigns for temporary staff were unsuccessful. This resulted in the deletion of these 3 temporary posts and the creation of 2 FTE Environmental Health Officer posts as permanent additions to the establishment within Business Regulation early 2022. FSS Resource Methodology Guidance was utilised to identify any potential shortfall in staffing compliment. Programmed food law Interventions resumed on 1 September 2021 following the Desktop Transfer and revised Intervention Programme. However, for performance monitoring and reporting purposes, the Intervention Programme Start Date for North Lanarkshire was 1 October 2021 as this will keep all quarterly reports aligned with normal Service planning and reporting. It is anticipated that the total resource required from the Intervention Programme Start Date of 1 October 2021 is as follows, as detailed in Appendix 4 Table 4: Activity/ statutory Duty Required FTE resource calculated-annual Required FTE resource calculated - over 5 years Food Law Recovery process visits 15.97 Food Interventions – first recurring programmed intervention only 18.80 FL intervention revisits 4.05 FL Interventions re Poor Compliance and New Businesses Year 1 Only 6.73 New Business Interventions Years 2 to 5 3.174 12.7 Service Requests 5.49 27.45 formal food enforcement notices 0.5 Health & Safety Enforcement 3 15 OCV/ group 1/Primary Producers 1.51 7.55 Subtotal – 5 year resource FTE 108.75 (21.75 Average per annum) Sickness/ Special Leave & Training 1.98 9.91 Miscellaneous Additional Demands on Service Resource 5.24 Total 123.90 FTE over 5 years 24.78 FTE per annum (average) A ‘standard day’ figure for the calculation of resources required to meet food law obligations has been considered and determined that the figure of 5 hours is the most suitable. This figure accords with that in the OCV resource calculation. Page 253 of 366
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food safety/occupational health & safety service plan 2023/2024 28 The number of working days per officer per year, taking account of annual leave and public holidays is 218, however other leave such as sickness absence, special leave and training still need to be factored in. This other leave has been considered in the above table to determine resource needed. As an alternative to recruitment consideration will again be given to the use of agency staff for inspections, if required, albeit any enforcement action will require to be handed back to NLC staff to implement. Costings of agency inspections will need to be undertaken before a final decision is taken on this. A review of North Lanarkshire Council resource to meet its statutory obligations in terms of the Interventions Food Law Code of Practice (Scotland) 2019 and Food Law Code of Practice (Scotland) 2019 has been undertaken as part of the Food Law Code of Practice Deviation Recovery Plan. The estimated resource requirement shows a deficit in our resource to meet statutory requirements, even if the current vacant posts were to be filled. There is a national shortage of Environmental Health Officers which impacts on the success of recruitment campaigns, particularly for temporary posts. The estimated resource requirement is under ongoing review. At June 2023, we are still within Year 2 of the Intervention Programme Start Date. 4.3 Staff Development Plan The Service is committed to ensuring that staff receive sufficient training in order to properly conduct their statutory duties. The key aim of the performance review & development scheme (PRD) is to provide a means of identifying training which meet their professional requirements and help reach the targets of the Operational and Service Plans as well as the Single Outcome Agreement Framework. Limited management capacity within Business Regulation coupled with preparations for EU exit dates set and resource demands from the pandemic meant the Business Regulation Service was unable to deliver PRDs within 2019/2020 to 2022/2023. As yet there has not been the resource to do so within 2023/2024. It is however ensured that all Business Regulation staff undergo a minimum of 10 hours of Continuous Professional Development (CPD) in food related matters, in line with requirements of the Food Law Code of Practice (Scotland) 2019. This was achieved on an annual basis from 2019/2020 to 2022/2023. In addition, all Environmental Health Officers within Business Regulation undergo a minimum of approximately 3 hours of health and safety CPD annually. Adequate time needs to be set aside to allow officers to acquire knowledge and competency with new and amended legislation and guidance e.g., that relating to improving allergen information for food sold prepacked for direct sale introduced October 2021 (Natasha’s Law). In addition, there had been a need for officers to refamiliarize themselves with other food guidance as a result of food interventions having been stood down. Food Standards Scotland rolled out Level 4 HACCP Courses and OCV courses and which were successfully delivered online during the pandemic. The HACCP course lasted for 5 days with exams on the 6th day. The revised HACCP run in 4th quarter of 2021/2022 and of 2022/2023 lasted for 4 days with exams on the 5th day. In addition, 1 day study leave is given to each officer attending to prepare for exams, in accordance with the Council’s Special Leave Policy. The OCV course also lasts for 4 days with exams on the 5th day. The revised OCV course during 2021/2022 ran for 3 days, with 14 hours pre-course reading. The time allocated to each course by the Council will be 6 days for Level 4 HACCP and 5 days for OCV. During 2021/2022 we had 15 staff attend OCV training and none attending Level 4 HACCP. During 2022/2023, 3 staff successfully completed Level 4 HACCP Training and Qualification. It is hoped that places will be available for an OCV course this year for these staff to attend. During 2022/2023, 21 Business Regulation staff underwent Food Competent Certifying Officer (FCCO) training and successfully completed the examination. This is a requirement for BR Staff to act as FCCOs to provide and validate export health certificates and attestations for the purpose of international food exports post EU exit. Resource required for training is included within Appendix 3 Table 12 - Summary Estimate of Resources Required to Deliver Business Regulation Service Across the Food Law Recovery Period (Oct 2021-Sep 2026). Page 254 of 366
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food safety/occupational health & safety service plan 2023/2024 29 SECTION 5: QUALITY ASSESSMENT 5.1 Quality Assessment and Internal Monitoring Key food safety and health & safety policies and procedures are included within an ISO 9001: 2008 compliant Quality System and within the Services Food Policies and Standard Operating Procedures are periodically reviewed to reflect on-going legislative and procedural changes. Reviews have recommenced following being stood down during the Pandemic due to other demands placed on the Service. In response to the 2018 Audit by FSS, we reviewed our internal monitoring, which had previously formed part of the ISO System, and implemented an Internal Monitoring Policy and Procedure to ensure that the nature and quality of food law interventions undertaken by officers are, so far as is reasonably practical, carried out to a uniform high standard and that interpretation and action taken by officers is consistent. This Internal Monitoring Policy and Procedure was stood down due to the pause in food law interventions and the additional pressures placed on the Service in response to the pandemic. This Internal Monitoring Policy and Procedure has now been reviewed and is being implemented during 2023/24. SECTION 6: REVIEW 6.1 Review against the Operational Plan The Service Plan will be reviewed quarterly by the Assistant Business Manager (Business Regulation) and details of reviews will be documented in the minutes of the PSMT and any decisions taken to address deficiencies shall be recorded therein. Review and reporting delivery of the 2019/2020 Service Plan was not concluded due to pressures placed upon the Service due to the pandemic. The intervention programme was not concluded because inspections were stood down on 17 March 2020. Inspections missed because of that are incorporated into the Food Recovery Plan contained within this Service Plan. Annual performance reports of Key Performance Indicators shall be published on North Lanarkshire Council’s website at: www.northlanarkshire.gov.uk. Review and reporting delivery of the 2021/2022 Service Plan was not concluded due to pressures placed upon the Service due to the pandemic. Review against the Operation Plan was resumed during 2022/2023. 6.2 Identification of any Variation from the Operational Plan Variances from the Operational Plan will be highlighted at the time of the review and any reasons for the variance will be noted along with any corrective action, if appropriate. 6.3 Areas for Improvement Any areas identified as requiring action will be detailed as part of the audit and review process. These will be addressed by the Protective Services Manager and the Assistant Business Manager (Business Regulation) as part of the review process and action taken shall range from immediate action to inclusion in the Operational Plan for future years. Business Regulation participated in the NL Digital Sprint during 2021/22 for Licensing activities before the main Service Sprint currently underway in 2023/24. The full Digital Sprint was due to have been undertaken in spring 2021 and then January 2022 but had to be pushed back due to other demands on the Service. It is anticipated participation in this may last approximately 7 months and commitment could be 2 to 3 workshops per week across the different service areas, with each workshop usually lasting up to 3 hours per workshop. It is anticipated that at least one front line staff member would participate in each workshop. The resource capacity for this is included within Appendix 3 Table 11 - Miscellaneous Foreseeable Additional Demands on Service Resource. Review and upgrade of MIS will also require a resource capacity which is difficult to determine, and which will add to the demands placed on the Service. Page 255 of 366
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food safety/occupational health & safety service plan 2023/2024 30 In addition to the above there are Business Regulation Service Improvement Working Groups which are set up, as required. The estimate of anticipated resource required is included within Appendix 3 Table 11 - Miscellaneous Foreseeable Additional Demands on Service Resource. SECTION 7: PERFORMANCE PLANNING 7.1 Performance Plan The Performance Plan for 2023/2024 details the targets which have been set for key areas of work. Monitoring against these key areas will be undertaken on a quarterly basis as part of the review process and reasons will be recorded for any non-conformance together with the appropriate corrective action. Inspections resumed on 1 September 2021 following the Desktop Transfer and revised Intervention Programme. However, for performance monitoring and reporting purposes, the Intervention Programme Start Date for North Lanarkshire was 1 October 2021 (with the agreement and approval of FSS) to keep all quarterly reports aligned with normal Service planning and reporting. At 1 April 2023, we were 6 months into Year 2 of a 5 Year Food Law Recovery Plan. The details are listed in the Appendix 1 Business Regulation Performance Plan below. Page 256 of 366
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food safety/occupational health & safety service plan 2023/2024 31 Appendix 1 - BUSINESS REGULATION PERFORMANCE PLAN Note: The Intervention Programme Start Date for North Lanarkshire’s food law recovery was 1 October 2021 to keep all quarterly reports aligned with normal Service Planning and Reporting. The food law recovery plan is programmed for a 5 year period from 1 October 2021. Note the Scottish Authority Food Enforcement Rebuild (SAFER) being led by Food Standards Scotland could impact on the performance targets below. Core Activities Target Start & Stop Dates Projected Achievements/ Outcomes Lead Team Other Teams Monitoring Arrangements BR1 Food Law Code of Practice Deviation Recovery Plan 1 April 2023 to 31 March 2024 Continue the Food Law Code of Practice Deviation Recovery Plan in accordance with FSS and Scottish Food Enforcement Liaison Committee broad principles BR Service None Quarterly review BR 2 Food Law Inspections of all risk rated premises. 1 April 2023 to 31 March 2024 Undertake 75% of inspections within deadlines set from FLCoP Deviation Recovery Plan. BR Service None Monthly – Assistant BR Manager / Quarterly review. BR 3 Sampling in Food Premises. 1 April 2023 to 31 March 2024 Review sampling programme and take samples within scope of sampling agreement with GSS & FLCoP Deviation Recovery Plan. Priority given to samples from Approved or manufacturing premises located within North Lanarkshire. BR Service None Sample numbers monitored by PS Manager. Assistant BR Manager to monitor follow-up of reports of sample failures. BR 4 National Food Sampling Programme. 1 April 2023 to 31 March 2024 Seek to conduct food sampling in partnership with other agencies, in accordance with national programmes & FLCoP Deviation Recovery Plan. BR Service FSS, WOSF LG Quarterly review of programmes/ sample types by Assistant BR Manager. BR 5 Investigation of Food Complaints. 1 April 2023 to 31 March 2024 Commence investigation of 90% of complaints within 2 working days of receipt. BR Service None BR Managers monitor progress of investigation. BR 6 Sampling from Public Water supply. 1 April 2023 to 31 March 2024 Limited to domestic complaint samples after referral to SW has not resolved issue and sampling of commercial premises (manufacturers and approved premises), as appropriate. BR Service None Quarterly review by Assistant BR Manager. BR 7 Investigation of Infectious Disease Reports. 1 April 2023 to 31 March 2024 Respond to 94% of notifications in accordance with the NHSL Epidemiological Investigation Protocol. BR Service None Assistant BR Manager Page 257 of 366
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food safety/occupational health & safety service plan 2023/2024 32 BR 8 Requests for assistance and advice. 1 April 2023 to 31 March 2024 Respond to 93% of high risk requests for assistance/advice within 2 working days of receipt. BR Service None BR Managers to conduct random checks. BR 9 Requests for assistance and advice. 1 April 2023 to 31 March 2024 Respond to 93% of low risk requests for assistance/advice within 5 working days of receipt. BR Service None BR Managers to conduct random checks. BR 10 Ongoing review of food safety policies and procedures in line with Food Law Code of Practice (Scotland). 1 April 2023 to 31 March 2024 Review policies and update where required. BR Service None Monitoring undertaken by Assistant BR Manager. BR 11 Professional Training. 1 April 2023 to 31 March 2024 Ensure all BR Officers meet professional development targets including that required by the Food Law Code of Practice (Scotland) and FCCO training, as required by APHA. BR Service Yes BR Managers ongoing review. Monitoring for non BR Standby Officers undertaken by Protective Services Manager. BR 12 Food Hygiene Information Scheme (FHIS). 1 April 2023 to 31 March 2024 Maintain and supply data for FHIS BR Service None Assistant BR Manager BR 13 Food Hygiene Information Scheme (FHIS). 1 April 2023 to 31 March 2024 80% of food premises achieve the FHIS ‘Pass’ award. It is anticipated there will be a greater number of Improvement Required due to pause in programmed interventions. BR Service None Assistant BR Manager Quarterly review. BR 14 Food Premises Registration Form 1 April 2023 to 31 March 2024 Continue to develop online registration of food establishments as Digital NL Sprint progresses BR Service IT Assistant BR Manager BR 15 Applications for approval under Regulation EC No 853/2004 1 April 2023 to 31 March 2024 Ensure that all applications for approved premises are processed within the legislative time frame BR Service None Quarterly review by Assistant BR Manager. BR 16 Audit of Premises approved under Regulation EC No 853/2004 1 April 2023 to 31 March 2024 Continue to progress implementation of the Official Control Verification (OCV) audit process for Approved Premises in line with FSS OCV Implementation Guide. BR Service None Quarterly review by Assistant BR Manager. Page 258 of 366
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food safety/occupational health & safety service plan 2023/2024 33 BR 17 Private Water Supplies 1 April 2023 to 31 March 2024 Update and maintain register of Private Water Supplies and investigate opportunity for online publication. Continue to implement a monitoring programme for each regulated supply and each private water supply zone. For regulated supplies, continue to undertake risk assessments, where applicable, in relation to water introduced into, and supplied through and from, each private water supply system to premises in its area, to establish if there is any risk that the water could pose a potential danger to human health. BR Service None Quarterly review by Assistant BR Manager. BR 18 Process all applications for Private Water Supply Grant Assistance 1 April 2023 to 31 March 2024 Ensure that all applications for grant assistance are processed within the legislative timescale. BR Service None Quarterly review by Assistant BR Manager. BR 19 Attestation and Export Health Certification Requirements after EU exit. 1 April 2023 to 31 March 2024 Continue to provide Attestations and Export Health Certificates, as required. BR Service None PS Manager/ Assistant BR Manager. BR 20 Health and Safety Enforcement. 1 April 2023 to 31 March 2024 Implement the provisions of the National Local Authority Enforcement Code. Priority with regard to implementation will be dependent on resources and will focus on those provisions which are particularly relevant to North Lanarkshire Council. BR Service HSE Assistant BR Manager/ Quarterly Review. BR 21 Gas Safety and electrical safety in catering establishments. 1 April 2023 to 31 March 2024 Undertake surveillance in catering premises visited during food inspections for matters of evident concern relating to gas safety and electrical safety. BR Service None Assistant BR Manager/ Quarterly Review. BR 22 Hospitality Establishments-electrical safety 1 April 2023 to 31 March 2024 To improve standards of compliance, increase awareness of legislative requirements to ensure electrical equipment with potential to cause injury is maintained in a safe condition. Remind duty holders to ensure both the fixed installation and electrical appliances are inspected by competent persons at appropriate intervals. Pubs, restaurants and cafés are urged to ensure outdoor electrical equipment Assistant BR Manager/ Quarterly Review. Page 259 of 366
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food safety/occupational health & safety service plan 2023/2024 34 such as lights and heaters are specifically designed for outdoor use, installed by a competent person and checked regularly for damage or water ingress. Useful guidance Electrical safety at work BR 23 Health & Safety projects (subject to adequate resources and which will be dependent on FLCoP Deviation Recovery Plan). 1 April 2023 to 31 March 2024 (i) Proactive inspection of High Volume Warehousing/Distribution in respect of poorly managed workplace transport. (ii) Proactive inspection of industrial retail/wholesale premises in respect of poorly managed workplace transport/work at height/cutting machinery/lifting equipment. (iii) Raise awareness with relevant premises (e.g., restaurants, takeaways, warehouses that receive regular deliveries) the national priority in relation to welfare provision for delivery drivers that HSE guidance states that where it is practicable and appropriate, any onsite toilet and rest facilities should be made available to visiting workers if requested. (iv) incorporate into interventions of commercial catering premises using solid fuel cooking equipment, that appropriate measures are taken to prevent carbon monoxide poisoning from lack of suitable ventilation and/or unsafe appliances. (v) Visitor attractions to prevent or control ill health arising from animal contact-awareness raising, education or proactive intervention. (vi) Inflatable Amusement Devices-awareness raising of safety measures; (vii) Trampoline Parks/Inflatable Jump Parks- highlight with local duty holders improved information provision and supervision of users; (vii) Investigation of any patterns of accidents. BR Service HSE/ WSH& SLG Assistant BR Manager/ Quarterly Review. Page 260 of 366
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food safety/occupational health & safety service plan 2023/2024 35 (ix) Work Related Road Safety-awareness raising in LA enforced premises e.g., warehouses, restaurants, takeaways and other retail premises where workers make deliveries that law requires business to manage work related road risk in accordance with recently reviewed joint HSE/DfT guidance Driving and Riding Safely for Work (x)Falls from height-work on/adjacent to fragile roofs/materials- where identified during visits discuss associated risks, to ensure prospective clients for repair and maintenance work (owner or building user) are aware of their duties under CDM 2015 and the precautions needed, referring them to the appropriate guidance Fragile roofs: Safe working practices (hse.gov.uk). (xi) Raising awareness of the work related stress and mental health campaign ‘Working Minds’ with businesses. Officers to continue to deal with any MEC arising whilst carrying out other interventions, including e.g. • ‘Slips, Trips & Falls’ • handling hot liquids in catering premises • safety of solid fuel ovens in catering premises, and • work at height and fragile roofs. Additional projects will be added to those detailed above if they become relevant having been highlighted nationally by the HSE, regionally by the WSHSLG or by local intelligence. Page 261 of 366
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food safety/occupational health & safety service plan 2023/2024 36 BR 24 Licensing Applications 1 April 2023 to 31 March 2024 Ensure licensing responses to consultation are made within 10 working days. BR Service Licensi ng Assistant BR Manager BR 25 Skin Piercing & Tattooing Licensing Applications 1 April 2023 to 31 March 2024 Review licence conditions associated with Skin Piercing & Tattooing Licensing Applications BR Service None Assistant BR Manager BR 26 Process all applications for skin piercing and tattooing licences. 1 April 2023 to 31 March 2024 Ensure that all applications are processed within the legislative timescale BR Service None Assistant BR Manager/ Quarterly Review BR 27 Skin Piercing & Tattooing Licenses 1 April 2023 to 31 March 2024 Develop Licences incorporating photograph of operator for Skin Piercers and Tattooists BR Service None Assistant BR Manager/ Quarterly Review BR 28 Investigation of reported accidents 1 April 2023 to 31 March 2024 Commence 88% of investigations required by HSE incident selection criteria within 3 working days. BR Service None Assistant BR Manager/ Quarterly Review BR 29 Maintain OHSAS 45001 Standard Accreditation. 1 April 2023 to 31 March 2024 Implement any action plan provisions following an internal and/or external audit. BR Service EH & BI PS Manager/Assistant BR Manager. BR 30 Review Business Regulation Procedures and Work Instructions relevant to internally audited ISO 9001 standards. 1 April 2023 to 31 March 2024 Where resources allow, review BR Procedure and Work Instructions relevant to ISO 9001 standards. BR Service EH & BI Assistant BR Manager/ Quarterly Review. BR 31 Customer Satisfaction Surveys 1 April 2023 to 31 March 2024 Review Business Regulation question set for Customer Satisfaction Surveys In respect of internally audited ISO 9001 standards. BR Service EH & BI Assistant BR Manager. BR 32 Joint Public Health Protection Plan. 1 April 2023 to 31 March 2024 Participate in training events and work in partnership with NHS Lanarkshire Health Board and South Lanarkshire Council, as appropriate. BR Service NHS LHB PS Manager/ Assistant BR Manager. BR 33 Review of Fees & Charges 1 April 2023 to 31 March 2024 Review Business Regulation Fees and Charges BR Service None PS Manager/ Assistant BR Manager. BR 34 Planning and building control consultations 1 April 2023 to 31 March 2024 Ensure planning and building control Service Requests are actioned as appropriate within the 21 day consultation period. BR Service Built Env PS Manager/ Assistant BR Manager. Page 262 of 366
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food safety/occupational health & safety service plan 2023/2024 37 BR 35 Management Information Systems 1 April 2023 to 31 March 2024 Data management in line with Retention Schedule BR Service None PS Manager/ Assistant BR Manager. BR 36 Extant Notices 1 April 2023 to 31 March 2024 Review of Extant Notices BR Service None Assistant BR Manager. BR 37 Template Notices 1 April 2023 to 31 March 2024 Review of Template Notices used by Business Regulation BR Service None Assistant BR Manager. BR 38 Digital NL 1 April 2023 to 31 March 2024 Participate with Digital NL Sprint for Protective Services as required BR Service CE Dept PS Manager/Assistant BR Manager. BR 39 Scottish Authority Food Enforcement Rebuild (SAFER) 1 April 2023 to 31 March 2024 Participate in FSS SAFER and other working groups as appropriate BR Service None Assistant BR Manager BR 40 Internal Monitoring 1 April 2023 to 31 March 2024 Undertake Internal Monitoring in line with Internal Monitoring Policy & Procedure BR Service None Assistant BR Manager APPENDIX 2- STATEMENT OF COMMITMENT BETWEEN LOCAL AUTHORITY AND HSE REGULATORY SERVICES Appendix 2 - Statement of commitm APPENDIX 3- TABLES OF CALCULATIONS AND INFORMATION RELATING TO STAFF RESOURCES Contents • Table 1 - Annual Breakdown of Food Law Recovery Plan Interventions Required to Be Carried Out • Table 2 - Food Law Interventions Recovery- Officer FTE Resource Calculation Per Intervention Category (Recovery Visits Only) • Table 3 - Estimate of Timescales and Numbers for First Next Programmed Intervention After Food Law Recovery Intervention • Table 4 - Calculation of Resources Required for First Next Programmed Intervention After Food Law Recovery Intervention Page 263 of 366
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food safety/occupational health & safety service plan 2023/2024 38 • Table 5 - Combined Estimate FTE Resource Calculation Per Annum for Food Law Recovery and Pi Interventions • Table 6 - Summary of FTE Base Resource Needed to Meet FLRP+ First Recurring Pi Thereafter • Table 7 - Estimate of Minimum FTE Resource Requirement for Revisit Interventions • Table 8 - Additional Food Law Interventions Arising from Poor Compliance and From New Businesses • Table 9 - Estimated Resource Required for Formal Food Enforcement Notices • Table 10 - Service Requests Resource Summary-Based on A Typical Year Pre-Covid (2018-19) • Table 11 - Miscellaneous Foreseeable Additional Demands on Service Resource • Table 12 - Summary Estimate of Resources Required to Deliver Business Regulation Service Across the Food Law Recovery Period (Oct 2021-Sep 2026) Appendix 3 - tables of resource calculation APPENDIX 4- UPDATED TABLES OF CALCULATIONS AND INFORMATION RELATING TO STAFF RESOURCES (2023/2024) Contents • Table 1 - Annual Breakdown of Food Law Recovery Plan Interventions Required to Be Carried Out • Table 2 - Food Law Interventions Recovery- Officer FTE Resource Calculation Per Intervention Category (Recovery Visits and New Premises Visits Only) • Table 3 - Estimate of Minimum FTE Resource Requirement for Revisit Interventions • Table 4 - Estimate of Resources Required to Deliver Business Regulation Service Across the Food Law Recovery Period (Oct 2021-Sep 2026) Appendix 4 Revision 2023-2024.docx APPENDIX 5 – PREMISES OUTWITH FOOD LAW RATING - CALCULATION OF REQUIRED ANNUAL RESOURCE (JUNE 2023) - APPROVED PREMISES, HIGH-RISK GROUP 1 MANUFACTURERS AND PRIMARY PRODUCERS Appendix 5 Revision 2023-2024.docx Page 264 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref: AM/VA Date 23/08/23 Seven Lochs Heritage Project and Partnership From Chief Officer (Community Operations) E-mail McPhersonA@northlan.gov.uk Telephone 07939 280467 Executive Summary The Seven Lochs Wetland Park project has been delivering improvements within North Lanarkshire since 2016. The council has provided capital funding for improvements and benefitted from National Lottery Heritage funding at a match of around 63% for these projects. The lottery funding is coming to an end in December. This report summarises the delivery outcomes from the lottery funding in North Lanarkshire. The report also presents the collaboration agreement proposed to sustain the partnership to both protect the lottery investment and to look for further funding streams to continue improvements. Recommendations It is recommended that committee: 1) Endorses the successful delivery of heritage improvements across the Seven Lochs Wetland Park. 2) Endorses the commitment to continue to work in partnership to deliver the objectives of the Seven Lochs Wetland Park. 3) Approves the council entering into a further collaboration agreement to continue the partnership work. 4) Continues membership of the Seven Lochs Partnership Board. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (16) Transform our natural environment to support wellbeing and inward investment and enhance it for current and future generations Item 8 Page 265 of 366
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1. Background 1.1 The Seven Lochs Wetland Park is a partnership project receiving funding since 2016 from the National Lottery Heritage Fund. Previous reports to committee in Nov 2016 outlined the National Heritage Lottery Fund (NHLF) award to support the delivery of the Seven Lochs Wetland Park. This report gave approval to enter into a partnership with Glasgow City Council as the project lead and other partners to deliver the project. 1.2 Country Parks for the Future updates to committee in November 2020 and February 2022 updated committee on aspects of delivery of the Seven Lochs Heritage project 1.3 The Seven Lochs project had 3 principle aims: • Develop the Seven Lochs Wetland Park as a new heritage and nature attraction of national significance. • Deliver the Seven Lochs Heritage Project, a £6.8 million partnership project supported by a £4.4million award from the National Lottery Heritage Fund. • Drive forward the creation of the Seven Lochs Green Network as a high quality multi-functional network of green spaces. 2. Report 2.1 Over the last 6 years the Seven Lochs partnership has effectively delivered a large scale, multi-partner and cross boundary green network project. A recent Partnership review found that all partners had an ongoing interest in the sustainable management and further development of the wetland park and green network and are committed to ongoing involvement through a renewed collaboration agreement. Project outcomes in North Lanarkshire 2.2 Drumpellier Country Park • Visitor centre extension & refurbishment including updated interpretation both internal and external to the visitor centre. • An impactful heritage and nature themed crannog adventure play are • Wildlife tower with wildlife cameras to link to interpretation • Floating habitat islands on Lochend loch • Peatland restoration 2.3 Gartcosh Local Nature Reserve • New amphibian ponds • Hibernacula • Hedgerow and woodland management 2.4 Frankfield Loch • Improvements to habitat specifically for water vole populations • Woodland habitat improvement • Installation of bird and bat boxes to enhance roosting opportunities • Improved interpretation for the proposed LNR (to be designated jointly with Glasgow in 2023) 2.5 Glenboig Village Park • Improved interpretation and some sculptural seating to interpret the brickworks history of the local area in partnership with Glenboig Development Trust Page 266 of 366
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2.6 Area wide improvements • The development and delivery of the 7 lochs trail across the wider wetland park, which is signposted from Hogganfield Loch in Glasgow to Drumpellier Country Park and links to transport nodes. • Volunteering and employability opportunities created in conjunction with TCV and our own countryside ranger service for people to volunteer at various sites across the project area and make improvements to habitat networks in our much loved and valued greenspaces. • Production of a Conservation Action Plan for water voles within the area • Production of a Seven Lochs Design Guide to encourage developers to support the aims of the wetland park and to inform high quality design. Project Sustainability 2.7 The previous Seven Lochs collaboration agreement expired in June 2023. A requirement of the NHLF grant is to put in place sustainable structures to safeguard management of the heritage resource invested in for the period of the 20-year grant maintenance period. 2.8 The new collaboration agreement is for 20 years with reviews every 5 years. Partner roles are updated to focus on sustaining, developing, and delivering projects and activities in the Seven Lochs Wetland Park. 2.9 To date funding has been secured to continue the staff team (hosted by Glasgow City Council) and the Conservation Volunteers until March 2025. The council has contributed £50K from parks funding to focus on delivering community engagement and volunteering. A key role for the staff team will be to continue to secure additional funding routes for the project, particularly for improved habitats, access networks and green infrastructure. 2.10 The staff team will also assess how the wetland park can contribute to the Scottish Government’s 30x30 target to protect 30% of Scotland’s habitats for nature by 2030. Any proposed designations for the wetland park will be brought back to committee. 3. Measures of success 3.1 Seven Lochs Collaboration agreement entered into for a further 20 years. 3.2 Continued delivery of volunteering and site improvements in the Seven Lochs area. 4. Supporting documentation Appendix 1 - Seven Lochs collaboration agreement Andrew McPherson Chief Officer (Community Operations) Page 267 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Legal have reviewed the Collaboration agreement and are content that it is appropriate for the council to enter into 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ Page 268 of 366
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If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The 7 Lochs project has delivered many environmental improvements in the area over the last 6 years and the partnership aims are to continue to deliver nature network improvements 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 269 of 366
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Appendix 1 Collaboration Agreement Seven Lochs Collaboration Agreement between: 1. Glasgow City Council, established under the Local Government etc (Scotland) Act 1994 and having its chief office at City Chambers, Glasgow, G21DU (hereinafter referred to as “GCC”) and 2. North Lanarkshire Council, established under the Local Government etc (Scotland) Act 1994 and having its chief office at Civic Centre, Windmillhill Street, Motherwell, ML11AB (hereinafter referred to as “NLC”) and 3. The Conservation Volunteers (Scotland ), charity number SCO39302 who’s registered office is at Sedum House, Mallard Way, Doncaster, South Yorkshire, DN4 8DB (hereinafter referred to as “TCV Scotland”) and 4. Glenboig Development Trust, Scottish Charitable Incorporated Organisation charity number SCO046147 who’s registered office is at Glenboig Life Centre, Main St, Glenboig, ML5 2RD (hereinafter referred to as “GDT”) and 5. Provan Hall Community Management Trust, Scottish Charitable Incorporated Organisation charity number SCO047978 who’s registered office is at Provan Hall, Auchinlea Rd, Glasgow, G34 9PQ (hereinafter referred to as “PHCMT”) and 6. R&A Championships Ltd, a private limited company incorporated in Scotland under company number SC247047 and who’s registered office is at Beach House, Golf Place, St Andrew’s, Fife, KY16 9JA (hereinafter referred to as “R&A”). Each a “Party” and collectively “the Parties” Page 270 of 366
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WHEREAS: The Parties shall work together to deliver and further develop the Seven Lochs Project, which includes the sustainable management and improvement of the Seven Lochs Wetland Park as a high-quality visitor attraction, and the development and management of a wider Seven Lochs Green Network extending from the wetland park into surrounding communities. The Parties therefore agree as follows: Definitions and Interpretation In this Agreement unless the context otherwise requires, the following expressions shall have the following meanings assigned to them: "Agreement" means this agreement including the Schedules. “Board” means representatives of the Parties responsible for the overall strategic management and delivery of the Seven Lochs Project, and which shall include, in addition to the representatives, an elected member from GCC and NLC. “Contribution Agreement” means those project agreements to be entered into by the parties which will prescribe the manner and circumstances in which one party will pay to other parties a share of funding held to deliver Seven Lochs Project activities, and the Terms and Conditions under which the funding will be administered. “Chairperson” means a member of the Partnership Board, Project Team or working group elected or appointed to oversee the running of project meetings. “Green Network” means a high quality, multi-functional network of open spaces and green corridors. “Data Protection Law” means the law relating to data protection, the processing of personal data and privacy from time to time. “Project Team” means those persons appointed by the parties to coordinate the day-to-day operation of the Seven Lochs Project. Page 271 of 366
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“Seven Lochs Project” means the overall project for the development of the Seven Lochs and includes capital projects and activity programmes that have been approved in principle by the Parties to this agreement. “Seven Lochs Wetland Park” means the area of approximately 16.8 km square identified as the area bounded in green on Figure 1 as included in Schedule 1. "Schedule" means a schedule appended to and forming part of this Agreement. “UK GDPR” means the retained EU law version of the General Data Protection Regulation ((EU) 2016/679). Reference to any statute or statutory provision shall include a reference to any statute or statutory provision which amends, extends, consolidates or replaces the same (save to the extent that any amendment, extension, consolidation or replacement would impose more onerous obligations than otherwise exist at the date on which this Agreement is executed by the Parties) or which has been amended, extended, consolidated, or replaced by the same and shall include any orders, regulations, instruments or other subordinate legislation made under the relevant statute or statutory provision. The singular includes the plural and vice versa and any gender includes all genders. The headings are inserted for convenience only and shall not affect the construction of this Agreement. If there is any inconsistency or conflict between the terms of the Clauses and the Schedules then the terms of the contract clauses shall prevail. 1. PURPOSE 1.1 the purpose of this agreement is to set out how Parties shall work together to manage the development and delivery of collaborative projects and joint activities that make up the overall Seven Lochs Project. 1.2 this Agreement will continue for 20 years from the first of January 2024, with a review of the purpose, objectives, membership and structure every 5 years. Page 272 of 366
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1.3 the parties may bring the Agreement to an end at an earlier date with the consensus of all Parties at a meeting of the Board. 2. OBJECTIVES FOR THE PROJECT 2.1 the Parties shall work together to manage, maintain and improve the Seven Lochs Wetland Park as a heritage and nature park and outdoor activity attraction of national significance. 2.2. the Parties shall drive forward the creation of the Seven Lochs Green Network (hereinafter referred to as “the Green Network”), a high quality, multi-functional network of open spaces and green corridors. 2.3 the Parties shall develop and deliver new collaborative projects and joint activities with reference to the Seven Lochs vision and masterplan, the Seven Lochs Green Network Strategy, and the Seven Lochs Landscape Conservation Action Plan and such other new plans and strategies which amend, supplement or supersede these as may be approved by the Board during the term of this Agreement. 2.4 the Parties shall seek, secure and manage partner and external grant funding for the Seven Lochs Project as further detailed in clause 6 and shall ensure compliance with the funding terms and conditions of partners and external funders . 3. STRUCTURE AND MEMBERSHIP 3.1 there shall be a Board and a Project Team. The Parties shall nominate representatives to the Board and Project Team as set out in Clause 5 of this Agreement. The members of the Board shall be elected representatives, senior managers, or Board members from the Parties to this agreement. The members of the Project Team shall be operational officers from the Parties to this agreement. The Board may invite advisors from other organisations to join the Project Team to provide expert advice on any matter which may arise. 3.2 the Board shall be responsible for overseeing the strategic direction and overall management and delivery of the Seven Lochs Project. The quorum of the Board shall be 5. Page 273 of 366
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3.3 the Project Team shall be led and co-ordinated by the Board. It shall be responsible for operational delivery of Seven Lochs Project activities as directed by the Board. 3.4 the Project Team directed by the Board shall: • have a clear work programme, milestones and outputs; • have responsibility for decision-making on specific matters where this has been delegated by the Board; • report to the Board. 3.5 both the Board and the Project Team may agree to establish working groups for the purpose of advising them on either topic-based or area-based matters. Working groups shall comprise of any individual within any of the Parties or other relevant organisations who the Board or Project Team agree shall enable the working group to fulfil its role. 3.6 working groups shall: • have clear terms of reference and duration as directed by the Board or Project Team; • have responsibility for decision-making on specific matters where this has been delegated by the Board; • report to the Board or Project Team as required. 3.7 changes to the structure of the Board and Project Team shall be approved by a simple majority of the Board. Changes will be circulated in writing to all Parties with any accompanying changes required to the Board responsibilities. 3.8 the Board and Project Team shall each meet quarterly, or more regularly as agreed by the Board, to allow decisions to be taken as required. Procedures for the administration of meetings are detailed in Section 7. 3.9 Board and Project Team members may nominate a substitute representative to attend meetings on occasions where absence can be reasonably foreseen. Where a substitute is required to attend on behalf of a Board or Project Team member, that member shall ensure that the substitute is adequately briefed in advance of the meeting. 3.10 in the event that a representative of one of the Parties fails to attend three consecutive Board or Project Team meetings the Chairperson of the Board shall write to the Party notifying them of the continued absence. If this absence continues the Party shall be asked to nominate an alternative representative to sit on the Board. Page 274 of 366
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3.11 any member of the Board who is directly or indirectly interested in any matter brought up for consideration at a meeting shall disclose the nature of their interest to the meeting and shall not participate in the discussion or the decision-making process if it is a direct interest. Board members should notify the Chairperson in advance if any matter on the agenda necessitates their absence from discussion of any particular item(s) in order that business on the agenda can be managed accordingly. 3.12 additional members invited to become parties to this Agreement shall sign a deed of accession. 3.13 in the event of any disagreement between the Parties the matter will be brought to the Board’s attention for resolution. 4. ADMINISTRATION OF MEETINGS 4.1 the following shall be adopted as standard procedures for meetings of the Board, Project Team and working groups: • decisions shall be made through consensus, however, if this cannot be achieved then decisions shall be made by a simple majority vote, with the Chairperson having a casting vote; • members of the Board may request inclusion of items for discussion in Board and Project Team meeting agendas (except in the case of working groups); • agendas shall be drafted by GCC staff in collaboration with the Chairperson of the relevant group and in consultation with the Parties • the agenda, papers and previous minutes for all meetings shall be distributed 7 days in advance of a meeting; • the Board agenda shall include a report from the Project Team as a standing item, which shall contain information on progress against milestones and outputs, project management, and risks to the delivery of the project; • minutes shall be kept of all meetings, and agendas, papers and approved minutes of meetings shall be available to the public. 4.2 the Board shall be responsible for ensuring provision of administrative support services, facilities for meetings of the Board and, at its discretion, for meetings of working groups. 5. ROLES AND RESPONSIBILITIES OF PARTIES Page 275 of 366
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5.1 Glasgow City Council (GCC) shall have the following roles and responsibilities: • GCC shall act as lead agency responsible for ensuring the financial administration and financial management of the Seven Lochs Project in accordance with partner and funder requirements and in line with procedures for drawing down external grant awards. • GCC shall nominate an elected member and a senior officer to represent GCC on the Board; the key decision-making body. The GCC elected member shall be Chairperson of the Board. • GCC shall nominate an operational officer to the Project Team to co-ordinate appropriate resource input to the Seven Lochs Project. • GCC shall have lead responsibility for delivering projects and activities at GCC sites within the Seven Lochs Project area during the period of this agreement. • GCC shall provide advice, assistance and support on the delivery of the Seven Lochs Project and associated activities as appropriate. • GCC shall enter into Contribution Agreements with the other parties as and when required. 5.2 North Lanarkshire Council (NLC) shall have the following roles and responsibilities: • NLC shall nominate an elected member and a senior officer to represent NLC on the Board; the key decision-making body. The NLC elected member shall be vice- chairperson of the Board. • NLC shall nominate an operational officer to the Project Team to co-ordinate appropriate resource input to the Seven Lochs Project. • NLC shall have lead responsibility for delivering projects and activities based at NLC sites within the Seven Lochs Project area during the period of this agreement. • NLC shall provide advice, assistance and support on the delivery of the Seven Lochs Project and associated activities as appropriate. • NLC shall enter into Contribution Agreements with GCC as and when required in respect of those projects to be delivered within the boundary area of NLC. 5.3 The Conservation Volunteers Scotland (TCV Scotland) shall have the following roles and responsibilities: • TCV Scotland shall nominate a senior officer to represent them on the Board. • TCV Scotland shall nominate an operational officer to the Project Team to co- ordinate appropriate resource input to the Seven Lochs Project. • TCV Scotland shall provide advice, assistance and support on the delivery of the Seven Lochs Project and associated activities as appropriate. 5.4 Glenboig Development Trust (GDT ) shall have the following roles and responsibilities: • GDT shall nominate a senior officer or trustee to represent them on the Board. • GDT shall nominate an operational officer to the Project Team to co-ordinate appropriate resource input to the Seven Lochs Project. Page 276 of 366
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• GDT shall have lead responsibility for delivery of projects and activities at Glenboig Life Centre. • GDT shall provide advice, assistance and support on the delivery of the Seven Lochs Project and associated activities as appropriate. 5.5 Provan Hall Community Management Trust (PHCMT) shall have the following roles and responsibilities: • PHCMT shall nominate a senior officer or trustee to represent them on the Board. • PHCMT shall nominate an operational officer to the Project Team to co-ordinate appropriate resource input to the Seven Lochs Project. • PHCMT shall have lead responsibility for delivery of projects and activities at Provan Hall under the terms of a lease agreement with GCC. • PHCMT shall provide advice, assistance and support on the delivery of the Seven Lochs Project and associated activities as appropriate. 5.6 R&A Championships Ltd (R&A) shall have the following roles and responsibilities during the delivery phase: • R&A shall nominate a senior officer to represent them on the Board. • R&A shall nominate an operational officer to the Project Team to co-ordinate appropriate resource input to the Seven Lochs Project. • R&A shall have lead responsibility for delivery of projects and activities at Golf-It Glasgow. • R&A shall provide advice, assistance and support on the delivery of the Seven Lochs Project and associated activities as appropriate. 6. FUNDING 6.1 the Parties agree to commit funding, subject to securing any necessary internal approvals, to support the delivery of the project. 6.2 the Parties commit to assisting with grant funding applications for the Seven Lochs Project where appropriate, subject to securing any necessary internal approvals. 6.3 the Parties may make individual funding applications without prior Board approval where the purpose of such funding aligns with the strategic direction and delivery of the Seven Lochs Project. 6.4 the Parties will work together to identify and develop sustainable income streams that can help support the long-term, sustainable management of the Seven Lochs Wetland Park and Green Network. Page 277 of 366
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7. PUBLIC RELATIONS 7.1 any press releases or other public statements in relation to the working of the Parties in terms of this agreement shall be prepared in collaboration with the Board. 7.2 Promotion of the Seven Lochs Project and the Seven Lochs Wetland Park shall be carried out in accordance with procedures required by funders as a condition of grant award. 8. ACCEPTANCE 8.1 the Parties by their execution hereof, accept and agree to be bound by the terms set out in this Agreement. Each party shall receive a copy of the fully signed Agreement. 9. AMENDMENTS 9.1 any amendments to this Agreement must be formally agreed in writing and signed by all the Parties. 10 NO PARTNERSHIP 10.1 for the avoidance of doubt it is expressly stated that the entering of this agreement does not constitute a legal partnership, joint venture or agency amongst the participants. No Party shall have any authority to make any commitments on another Party's behalf unless otherwise outlined in this Agreement 11 DATA PROTECTION AND FREEDOM OF INFORMATION Data Protection 11.1 All Parties will comply with the applicable requirements of Data Protection Law to the extent they apply to any activities under this Agreement. Page 278 of 366
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11.2 The Parties agree that it is their mutual expectation that they will not share personal
data with each other under this Agreement. In the event that, contrary to this mutual
expectation, personal data is shared then the following provisions of this Clause shall
apply in the event that the Parties do not agree in writing any express provisions
regulating such processing.
11.3 To the extent that any Party discloses personal data to another Party it will ensure that
such disclosure is fair, lawful and transparent in the context of the purposes for which
the personal data is to be processed by the receiving Party and otherwise complies
with the requirements of Data Protection Law.
11.4 Without prejudice to Clause 24.2, if any Party ("Processor”) acts as a processor of
personal data for any other Party ("Controller") in relation to any activities under this
Agreement then:
11.4.1 the Processor shall process such personal data only for the purposes of this
Agreement and subject to any express written instructions of the Controller
from time to time, and otherwise on such terms relating to the processing as
the Controller may reasonably specify in writing;
11.4.2 the Processor shall assist the Controller in complying with its obligations under
Data Protection Law and in demonstrating such compliance, including by
documenting and agreeing in writing any particular aspects of the processing
and providing such information in relation to the processing, to the extent
reasonably required to do so by the Controller; and
11.4.3 the provisions of Articles 28.2, 28.3 (a) to (h) and 28.4 of the UK GDPR shall
be incorporated into this Agreement mutatis mutandis by way of direct
contractual obligation on the part of the Processor to the Controller.
Freedom of Information
11.5 Subject to clause 11.6, if any Party to this Agreement which is subject to the Freedom
of Information (Scotland) Act 2002 (“FOISA”) or the Environmental Information
(Scotland) Regulations 2004 (“the EIRs”), receives a request for information under
FOISA or, if applicable, under the EIRs (or any statutory amendment or re-enactment
thereof), that Party may seek the input of any of the other Parties to this Agreement in
relation to responding to said request. Such other parties shall work in a collaborative
manner with the Party in receipt of the request to provide such assistance as may
reasonably be required by that Party in order to respond to the request for information.
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11.6 In all cases the Party in receipt of the request under FOISA or the EIRs may, without consent of any of the other Parties, disclose any of the requested information if that Party (acting reasonably) is satisfied that it is in the public interest to do so. In reaching this conclusion the relevant Party shall take into account any representation made in connection to the request for information by any other Party but the decision of the Party in receipt of the request as to what constitutes public interest shall be final and conclusive in any dispute, difference or question arising in respect thereof. 12. CORRUPT GIFTS OR PAYMENTS 12.1 the Parties shall not offer or give, or agree to give, to anyone associated with the project, employee or representative of the Council any gift or consideration of any kind as an inducement or reward for doing or refraining from doing or for having done or refrained from doing, any act in relation to the obtaining or execution of this or any other agreement with any Party or for showing or refraining from showing favour or disfavour to any person in relation to this or any such agreement. 12.2 the Parties shall not engage in any activity, practice or conduct which would constitute an offence under sections 1, 2 or 6 of the Bribery Act 2010. 12.3 the Parties shall maintain in place adequate procedures designed to prevent any associated person from undertaking any conduct that would give rise to an offence under section 7 of the Bribery Act 2010. 12.4 the Parties undertake to use reasonable endeavours to procure that its agents (in such capacity), officers and employees adhere to the obligations as are placed on The Parties by virtue of, and contained in, this clause as if they were a party hereto. 12.5 the Parties shall provide any information reasonably requested by the Council in relation to their compliance with this clause. 12.6 breach of the above provisions shall be construed as a material breach of this Agreement incapable of being remedied. 13. ASSIGNATION AND TRANSFER 13.1 Subject to the exception in Clause 13.2, no Party may, unless the prior written consent of all of the other Parties has been obtained (such consent not to be unreasonably delayed, withheld or made subject to unreasonable conditions): 13.1.1 assign any of its rights under this Agreement; 13.1.2 transfer any of its obligations under this Agreement; or 13.1.3 sub-contract or delegate any of its obligations under this Agreement. Page 280 of 366
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13.2 A Party may assign any of its rights or transfer any of its obligations under this Agreement to a statutory successor without the consent of the other Parties. 14. THIRD PARTY RIGHTS 14.1 A person who is not a party to this Agreement has no right under the Contract (Third Party Rights) (Scotland) Act 2017 to enforce or to enjoy the benefit of any term of this Agreement. Nothing in this Agreement, whether express or implied, is intended or shall be construed to confer, directly or indirectly, upon or give to any person, other than the Parties hereto, any right, remedy or claim under or in respect of this Agreement or any undertaking, condition or other provision contained herein. 15. CONFIDENTIALITY 15.1 Subject to clauses 15.3 and 15.4, any information supplied by one Party (“the supplying Party”) to any other Party (“the receiving Party”) shall be kept confidential and shall only be used for the performance of the receiving Party’s obligations under this Agreement. 15.2 Upon request, and in any event upon expiry or termination of the Agreement for whatever reason, the receiving Party shall destroy forthwith (or at the supplying Party’s written request, return forthwith to the supplying Party) any information provided by the supplying Party pursuant to the Agreement. 15.3 The receiving Party may disclose the supplying Party's confidential information: 15.3.1 as may be required by law (including under FOISA or the EIRs), a court of competent jurisdiction or any governmental or regulatory authority; or 15.3.2 where such information requires to be disclosed to a provider of grant funding for the Seven Lochs Project in accordance with the requirements of any grant funding agreements, providing that the receiving Party provides the supplying Party with reasonable notice of such disclosure. 15.4 The provisions of this Clause 15 shall not apply to any information that: 15.4.1 is available or becomes generally available to the public (other than as a result of its disclosure in breach of this Clause 15); or 15.4.2 was available to the receiving Party on a non-confidential basis before disclosure by the supplying Party; or 15.4.3 was, is or becomes available to the receiving Party on a non-confidential basis from a person who, to the receiving Party’s knowledge, is not bound by a confidentiality agreement with the supplying Party or otherwise prohibited from disclosing the information to the receiving Party; or 15.4.4 the Parties agree in writing is not confidential or may be disclosed; or 15.4.5 is developed by the receiving Party independently from the information Page 281 of 366
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disclosed by the supplying Party. 16. SEVERENCE 16.1 If any provision of this Agreement is held to be invalid or unenforceable by any judicial or other competent authority, all other provisions of this Agreement will remain in full force and effect and will not in any way be impaired. 16.2 If any provision of this Agreement is held to be invalid or unenforceable but would be valid or enforceable if some part of the provision were deleted, the provision in question will apply with the minimum modifications necessary to make it valid and enforceable. 17. SCOTS LAW 17.1 this Agreement shall be interpreted according to and shall receive effect according to the Law of Scotland and the parties hereto subject to the exclusive jurisdiction of the Scottish Courts. IN WITNESS WHEREOF these presents typewritten on this, and the preceding 6 pages and the Schedules annexed to this Agreement are subscribed as follows:- Page 282 of 366
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On behalf of Glasgow City Council By _______________________________________________ At _______________________________________________ On _______________________________________________ Before the following witness Name _________________________________________ Signature ______________________________________ Page 283 of 366
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IN WITNESS WHEREOF these presents are subscribed as follows: On behalf of North Lanarkshire Council By _______________________________________________ At _______________________________________________ On _______________________________________________ Before the following witness Name _________________________________________ Signature ______________________________________ Page 284 of 366
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IN WITNESS WHEREOF these presents are subscribed as follows: On behalf of The Conservation Volunteers (Scotland) By _______________________________________________ At _______________________________________________ On _______________________________________________ Before the following witness Name _________________________________________ Signature ______________________________________ Page 285 of 366
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IN WITNESS WHEREOF these presents are subscribed as follows: On behalf of Glenboig Development Trust By _______________________________________________ At _______________________________________________ On _______________________________________________ Before the following witness Name _________________________________________ Signature ______________________________________ Page 286 of 366
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IN WITNESS WHEREOF these presents are subscribed as follows: On behalf of Provan Hall Community Management Trust By _______________________________________________ At _______________________________________________ On _______________________________________________ Before the following witness Name _________________________________________ Signature ______________________________________ Page 287 of 366
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IN WITNESS WHEREOF these presents are subscribed as follows: On behalf of R&A Championships Ltd By _______________________________________________ At _______________________________________________ On _______________________________________________ Before the following witness Name _________________________________________ Signature ______________________________________ Page 288 of 366
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OFFICIAL OFFICIAL THIS IS SCHEDULE 1 TO THE FOREGOING COLLABORATION AGREEMENT BETWEEN GLASGOW CITY COUNCIL, NORTH LANARKSHIRE COUNCIL, THE CONSERVATION VOLUNTEERS (SCOTLAND), GLENBOIG DEVELOPMENT TRUST, PROVAN HALL COMMUNITY MANAGEMENT TRUST AND R&A CHAMPIONSHIPS LTD. Page 289 of 366
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SCHEDULE 1 Figure 1 – Seven Lochs Wetland Park Page 290 of 366
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1 North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref Date 05/06/23 Winter Service Policy and Procedures 2023/24 From Andrew McPherson E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 1. Background 1.1 Under Section 34 of the Roads (Scotland) Act, 1984, North Lanarkshire Council has a statutory obligation to take such steps as it considers reasonable to prevent snow and ice endangering the safe passage of pedestrians and vehicles over their public roads which by definition includes carriageways, footways and footpaths. Executive Summary This report presents Elected Members with details of the proposed Winter Service Policy and Procedures for 2023/24. The council has an obligation under the Roads (Scotland) Act 1984 to take such steps as it considers reasonable to prevent snow and ice endangering safe passage of pedestrians and vehicles over public roads. This obligation is discharged through the council’s term maintenance contract with our Limited Liability Partners, Amey Public Services (APS). To ensure that these obligations are met the council is required to annually review its processes and procedures and approve an annual refresh of its policy. Recommendations It is recommended that the Environment and Climate Change Committee: (1) Considers the contents of this report and accompanying appendix. (2) Agrees the proposed Winter Service Policy and Procedures 2023/24 as the base for winter service delivery in the coming year. (3) Acknowledges the outcome from the member/officer working group on Grit Bins and Community Resilience. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Item 9 Page 293 of 366
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2 1.2 This does not mean that all roads and footways must be treated as soon as ice formations or snow accumulations exist. To do so would be impossible and out with the limit of the resources available, and the Courts have recognised that it would not be reasonably practical to do so. Nevertheless, to deal efficiently and effectively with winter events, operations need to be planned in a systematic manner and it is therefore essential that a policy with clearly defined priorities is established. 1.3 The policy outlines how the winter service will be delivered across the council and how the road network has been prioritised for carriageways, footway, footpaths and cycle routes. The policy also details the levels of service that are to be achieved and procedures around the winter decision making process. 2. Report 2.1 The Winter Service provided by the council takes cognisance of the recommendations in the document Code of Practice ‘’Well-Managed Highway Infrastructure (2018)’’ for Highway Maintenance Management. Winter Service reviews are undertaken annually to determine how the service can be improved with the resources available. A contingency plan has been prepared for extreme weather events. 2.2 Plans indicating the Primary and Secondary roads within each ward will be circulated to Local Members and relevant information placed on the council web site. Copies of the document will also be distributed to those listed in Appendix C of the document. Overview of Weather Conditions Over Previous Year 2.3 In terms of the weather conditions through the winter period, October was a very mild and wet month. The mean temperature was 1.5 to 2.5 degrees Celsius above the monthly average. October was also relatively wet with rainfall 25% to 50% above the average for the time of year and 75% above in a few areas. Road Surface temperatures remained well above zero the entire month. 2.4 November was also very mild with temperatures close to 2 degrees Celsius above the long-term average. Air temperature peaked at 16.4c making it in the top five warmest Novembers in Scotland since records began. Precipitation amounts were near the 30- year normal for the month. Road surface temperatures were predominately above zero, except for a few nights. 2.5 December was a cold month with the mean temperature close to 1.5 degrees Celsius below the 30-year average and was the coldest since 2010. A band of accumulating snow passed across the northern part of the region on the morning of the 16th. Snow amounts were generally 2 to 5cm with some reaching 10cm. 2.6 January was interchangeable with mild conditions at the start and end and a cold spell in the middle of the month. 2.7 February was a quiet month for winter roads, it was very mild with mean temperatures averaging 2 degrees Celsius above the 30-year normal. It was also drier than normal with only 70% of the normal rainfall. Road Surface temperatures were mainly above zero with temperatures falling below zero towards the end of the month. 2.8 March was interchangeable with the second week of the month being a particularly cold week. Page 294 of 366
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3 Winter Service Review 2.9 Winter Service reviews are undertaken annually to determine how the service can be improved with the resources available. A review of the winter period was undertaken on the 31 May 2023 in conjunction with the council’s partners APS which covered a range of items such as fleet, operations, monitoring of service, resources, health, and safety etc. The key points are detailed further below. 2.10 The current partnership with APS operates a multi-functional fleet meaning that vehicles can be used for both traditional road works and winter services. APS continue to renew older fleet as it reaches end of life. During this period APS brought in 4 additional Muli- Purpose Vehicles which increased their resilience with a further 2 fleet vehicles to be replaced this year prior to the winter period of 2023/24. Once again, the summer servicing of the tractor fleet had a very positive impact which helped limit mechanical failures. The new tractor unit replacement program was completed prior to the start of the Winter period, with a move to the John Deer model. The performance of the tractors was closely monitored by North Lanarkshire Council and APS and it was found that following some minor adjustments to the plough facility on the tractors, their overall performance was good. 2.11 APS continue to maintain a sufficient driver resource and reported a positive upturn in the recruitment of qualified drivers. They also continue to maintain high standards of driving via their Driver Certificate of Professional Competence (DCPC) training program. 2.12 During the winter period we experienced no systems failure with the forecasting information. However, on one occasion the domain forecast dropped below zero very briefly and North Lanarkshire Council was not informed. This matter was immediately brough to the attention of providers and was discussed at the West of Scotland Local Authority weather consortium meeting and assurances given by the provider that measures were put in place to avoid a reoccurrence. Weather Station Improvements 2.13 As part of the winter service and to assist in the forecasting of conditions, the council operates five weather stations at the A803 Kilsyth, B7066 Hirst, A73 Brownshill, A73 Stand, and Sikeside Street, Coatbridge. The weather stations provide a range of information including road surface temperature, road condition, wind speed etc. and the A803 Kilsyth is currently the only station not fitted with a camera to enable real time information to be viewed by decision makers. 2.14 The weather station at the A803 Kilsyth is a solar power station and as such it was not possible to have a camera as part of this site. This weather station is now at the end of its life, and it is proposed to relocate the station to enable a power connection which would allow a camera to be installed when the site is upgraded. It is proposed that this work will be completed this calendar year and both stations will operate in tandem to enable a comparison of data to be undertaken. 2.15 To further enhance the available road condition information it is proposed to install a new a Groundcast (underground) and Tempcast (above ground) sensor which will be located on the A89 Airdrie Road – East of Raiziehill Farm, within the east domain. The sensor will operate for a period of three years and help inform whether an additional weather station in the east domain would help improve forecasting information and service delivery. Page 295 of 366
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4 Route Forecasting Trial 2.16 During the 2022/23 Winter period North Lanarkshire Council undertook a trial to compare route-based forecasting with the current domain-based forecasting method, which currently drives our Winter treatment decision making. We found that compared to the domain forecasts, the route-based forecasts were high granularity forecasts which allowed a more targeted treatment of the Network. They shared the same methodology as the domain-based forecasting that we currently use but benefited from advances in higher resolution modelling providing us with the ability to highlight specific route sections with colder road surface temperatures, which from an operational perspective allowed winter treatment decisions to be made on a route-by-route basis on a wider forecast area. When the results between the actual treatments carried out using domain-based forecasting and the hypothetical treatments using the route-based approach were compared, the most noticeable difference in winter treatments was during spells of marginal weather forecasts. During these periods the number or treatments, salt use, length of network treated, and the length of network travelled decreased. It is hoped that by adopting the route-based forecasting approach the savings that could be achieved will fall within the range of 6 – 15% in salt and fuel usage, depending on the climatological efficiency of the routes. This would have a positive impact on the environment and carbon reduction targets through reduced salt usage and network length travelled. It is proposed that the actual treatments will continue based on the domain-based forecasts during winter 2023/24 however we will continue the trial to monitor and assess the route-based system further. Member/ Officer Working Group 2.17 Following the Environment and Place Committee of 24 August 2022, it was agreed that a member officer working group would be established to review the allocation of salt bins throughout the Council area and determine how to maximise community resilience. 2.18 There were two meetings of the working group in March and June of 2023. A full report on these meetings are contained within Appendix 2 but the following actions were identified by the group to be taken forward and an outcome from these will be reported to Committee as part of the next Winter Service Policy report: • Acknowledge the position around providing additional information for the treatment of schools before the next winter period. • Agreed the proposed decision matrix for inclusion in the Winter Service Policy and Procedures 2023/24 and the application of the criteria for outstanding requests from 2022/23. • Agreed that robust data is gathered over the next winter period regarding grit bin use. This will be reported as part of the approval for the Winter Service Policy and Procedures 2024/25, including options for rationalisation. • Housing Services and the Community Partnership Team will continue to liaise with community groups to encourage the use of local grit bins and grow community resilience. 3. Measures of success Page 296 of 366
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5 3.1 The road network is generally available for residents, commerce and blue light services to use safely throughout the winter period enhancing North Lanarkshire as the place to live, learn, work, invest and visit. 4. Supporting documentation Appendix 1 – Winter Service Policy and Procedures 2023/24 Appendix 2 – Reporting detailing the discussions and outcome of the member/ officer working group for grit bins and community resilience. Andrew McPherson Chief Officer (Community Operations) Page 297 of 366
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6 5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? The replacement cost of the weather station is around £36k and the new sensors will cost around £6,600 with additional costs for a Scottish Power connection. These costs will be met from the Roads Winter budget. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ Page 298 of 366
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7 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Potential reduction in carbon reduction through use of route forecasting trial. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 299 of 366
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8 APPENDIX 1 Contents Page No 1. INTRODUCTION 2 2. POLICY 2.1 Treatment of Roads 3 2.2 Salt Stock Levels 5 2.3 Level of Service 5 3. PROCEDURES 3.1 Preparation of Routes 6 3.2 Meteorological Reports 6 3.3 Decision Making Process 7 3.4 Resources 8 3.5 Road Condition Reports 8 3.6 Liaison with Police 9 3.7 Warning Signs 9 3.8 Road Closures 9 3.9 Salt Bins 9 3.10 Community Salt Stocks 10 3.11 Keeping and Retention of Records 10 Appendix 'A' - Plan of Council Areas 11 Appendix 'B' - Office and Contact Details 12 Appendix 'C' - Distribution List 12 Appendix 'D' - Salt bin decision matrix 13 Page 300 of 366
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9 NORTH LANARKSHIRE COUNCIL WINTER SERVICE 1. INTRODUCTION Under Section 34 of the Roads (Scotland) Act, 1984, North Lanarkshire Council has a statutory obligation to take such steps as it considers reasonable to prevent snow and ice endangering the safe passage of pedestrians and vehicles over their public roads which by definition includes carriageways, footways and footpaths. The A725, A8 trunk roads and the M73, M8, M80 and M74 motorways are the direct responsibility of the Scottish Government. It is the aim of North Lanarkshire Council as the local Roads Authority to:- (i) provide a standard of service on public roads which will permit safe movement of vehicular and pedestrian traffic appropriate to the prevailing weather conditions; (ii) establish a pattern of working which will keep delays, diversions or road closures to a minimum during adverse weather conditions; (iii) conduct operations having regard to the requirements of the Health and Safety at Work Act, 1974. This winter service policy has been developed taking account of Well Managed Highway Infrastructure A code of Practice (2018)’. This document is supplemented by a Winter Service Operational Plan developed in conjunction with our Partner, Amey Public Services LLP (APS), and is reviewed annually. The provision of the service is supported by the Council’s Customer Services Hub. Page 301 of 366
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11 2. POLICY 2.1 TREATMENT OF ROADS North Lanarkshire Council has the following priorities for treatment of carriageways and footways/footpaths that has been formulated on a hierarchical basis: CARRIAGEWAY PRIORITIES Primary Road Network These roads are treated on a Precautionary Salting basis All ‘A’, ‘B’ and some ‘C’ classified roads, main distributor roads; main roads in the vicinity of schools; access roads to hospitals, ambulance depots, main police stations and fire stations, and main bus routes. Other main roads steeper than 1 in 10 gradient (10%) and roads that are of local or national importance for the delivery of essential services. Where severe weather conditions are predicted these roads will be pre- salted and this will normally be carried out before the morning peak. Depending on weather conditions this could also involve an evening pre-salt. Where severe conditions such as snow persist, resources will remain concentrated on these roads. Secondary Road Network These are treated on a Post Salting basis, except as described for schools. Secondary distributor roads; access to isolated villages and rural communities; a main access road to each school; rural through routes not included above; spine roads into residential and industrial areas. Residential areas with road gradients steeper than 1 in 12.5 (8%), where the length of gradient exceeds 100m and where specific difficulties have been identified and where it is practical to do so. Secondary roads will be post treated when road surface temperatures are forecast to stay below zero for a significant period beyond 12 noon, following the precautionary treatment of the primary road network. Where road surface temperatures are forecast to stay below zero for a significant period beyond 12 noon and when resources are available secondary routes will be pre-treated to improve travel to school. Other Roads These are treated on a Post Salting basis. On the satisfactory completion of post salting of the abovementioned roads and if severe weather conditions persist, the remaining road network will be treated on a reactive basis. Treatment will be dependent on resources and changing weather conditions. Depending on weather conditions, treatment of the remaining network may take several days from onset of severe weather as priority will be given to, and concentrated on, the above stated road hierarchy. Post salting will only be undertaken if severe weather conditions are likely to extend for a significant period beyond 12 noon. Post salting operations will normally be undertaken out with the morning peak. During a period of prolonged severe weather conditions forecast to last longer than 7 days, blue light enquiries will be prioritised, and priorities will also take into account funerals, weddings, births and anyone requiring immediate hospital treatment (the council will coordinate this element of operations with NHS Lanarkshire). Reactive squads will Page 303 of 366
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12 FOOTWAY, FOOTPATH AND CYCLE ROUTE PRIORITIES Primary Path Network - Treated on a Precautionary Salting basis Urban Shopping areas, precincts and main pedestrian routes remote from carriageways which link major residential /commercial / industrial / educational facilities. Secondary Path Network – Treated on a Post Salting basis. Footways and Footpaths not covered above and Cycle Routes The treatment of primary path network will normally be carried out before the morning peak. The Secondary path network and other paved areas shall only be considered for treatment in times of persistent ice or snow. also prioritise special education needs schools, cemeteries, council sheltered housing and ice on ponds. In some cases, roads may remain untreated until weather conditions ease. Snow Clearing Operations Following the onset of heavy snowfalls the maximum available fleet of ploughing vehicles will be utilised. These operations will continue whilst snow is still falling with resources targeted to keep arterial routes open. After snow has stopped falling but is still lying, routes will be treated in line with salting priorities as resources permit. During prolonged events forecast to last more than 7 days additional resources supplied by Land Management or other resources will be deployed. Patrolling When marginal forecasts predict temperatures approaching but not expected to dip below zero degrees and when forecasters are low in confidence about their predictions, patrolling takes place. This operation is principally to check what the actual road conditions are on the network. A representative sample of the network will be patrolled to identify if a full pre-cautionary salt is necessary. Page 304 of 366
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13 2.2 SALT STOCK LEVELS In extreme conditions salt stock levels can fall significantly in a very short period. In certain rare and unusual circumstances normal re-stocking of salt has in the past been prevented by external forces out with the control of the Council and its partners. If such an occurrence is repeated in the future, to conserve limited salt stocks, the winter service provision will be dedicated to the treatment of the primary networks only. APS have covered storage areas that hold a maximum of 10,000 tonnes of salt. The salt held in stock is monitored on a weekly basis to ensure that the average stock level of 7,500 tonnes is maintained during the high season. This average stock level is reduced to 4,500 tonnes at the end of February. The Council also has a covered strategic salt stock of 10,000 tonnes to enhance corporate resilience for the delivery of all services during periods of prolonged severe winter weather. 2.3 LEVEL OF SERVICE The decision to initiate winter service operations will normally be based upon the forecast received from the council’s weather service provider during the winter period. These forecasts will be provided every day at 0600hrs, 1200hrs and 1800hrs (including weekends and public holidays) to staff providing the winter service. In addition, the weather service provider will contact the Council’s partner, APS if there is any major change in the projected weather conditions. Winter service operations will also be initiated by APS on confirmed reports of adverse weather conditions. As the decision to initiate winter service operations will normally be based on the weather service forecast, it is proposed where possible to treat primary roads out with the hours of peak traffic flows. Therefore, it is intended that the treatment of all primary roads will be completed prior to the morning peak (0730 hrs). Where forecasts indicate adverse conditions in the evening, all reasonable effort will be made to treat primary roads out with the evening peak, but this will not always be practicable. Primary Path Network salting operations will be generally undertaken between the hours of 0500 hrs and 0800 hrs. Following prolonged periods of cold dry weather salting may not be undertaken if it is considered that sufficient residual salt is present. If severe weather is forecast in the evening, treatment of footpaths will be undertaken during daylight hours where there is no residual salt present and heavy precipitation is not forecast. Carriageway treatment will normally be undertaken within the following timescales. • Primary Road Network – completed within 3.5 hours of commencement of treatment. • Secondary Road Network – completed within 3.5 hours of the completion of Primary roads network, subject to weather conditions and the need to repeat treatment on the primary road network. • Other Roads – these are dependent on weather conditions and resource availability and may be measured in timescales of several days from onset of severe weather. Page 305 of 366
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14 In recent years several attacks on the winter fleet have been perpetrated by individuals throwing missiles. This has caused damaged to vehicles and had the potential to seriously injure winter service operatives. Where such instances occur, the service will be withdrawn / restricted until a risk assessment considers it is safe to reinstate the normal level of service. 3. PROCEDURES 3.1 PREPARATION OF ROUTES Prior to the commencement of the winter service period, the council’s roads winter service contractor will prepare a list of priority routes based on the carriageway, footway, footpath and cycle path priorities shown in section 2. However, to minimise unproductive mileage some roads in a lower category may be treated out of sequence. A full set of priority routes will be kept by the Chief Officer (Community Operations). The winter service provider will also have a full set of routes. Any alterations to the carriageway, footway and footpath priorities will be notified in writing to the roads winter service contractor who will make the necessary adjustments to the routes. 3.2 METEOROLOGICAL REPORTS Arrangements shall be made by the Chief Officer (Community Operations), through the West of Scotland Weather Consortium, for the weather forecast to be provided for the North Lanarkshire Area from early October to the middle of May each year. The weather service provider will provide the Council and it’s roads winter service contractor with the forecast each day at 0600hrs, 1200hrs and 1800hrs and any other weather warnings out with these times throughout the winter service period. The Council will ensure that weather service provider is provided with the telephone numbers of the members of staff responsible, on a rota basis, for initiating action out with normal working hours. The roads winter service contractor and the Council’s staff have the facility at any time to contact the weather service provider’s duty forecaster to discuss/clarify the forecast. All staff involved in decision making for the delivering of the Winter Service shall be trained in the interpretation and comprehension of climatic, temperature and weather conditions and forecasts. Page 306 of 366
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15 3.3 DECISION MAKING PROCESS The topography of North Lanarkshire is such that three distinct geographical areas of potential climatic variation have been identified. The weather forecast provides information for these geographical areas to reflect different climatic conditions. These forecasts will be used by the council’s roads winter service contractor to determine and plan the scope of work necessary and to minimise unnecessary treatment and action. The winter service period is split into a High and a Low Period. During the High Period, mid-October to mid-April, the council’s roads winter service contractor has resources on standby to react to prevailing weather forecast. During the Low Period, between early October and mid-October and mid-April to mid-May the council’s roads winter service contractor may not be on standby and therefore reaction times may be greater. These periods can be altered as required to reflect longer term weather forecast. When the staff member of the council’s roads winter service contractor receives the weather forecast at 1100 hours they shall make a decision on whether or not action is required. All proposed actions will be acknowledged by the Client standby officer. Further, the Client reserves the right to amend the proposed action if deemed necessary. The Client standby officer will approve all actions. The Council has access to 5no. weather stations to assist the decision-making process. When updates to the forecast are received out with normal working hours the staff member on standby for the council’s roads winter service contractor shall take appropriate action based on the update. If there is a significant change to the weather forecast and / or proposed actions the appropriate Client staff will be informed. During periods of low temperature, if there is uncertainty about the course of action required by the update, consultation will take place with trained members of staff and /or the duty forecaster from the weather service provider. The provision of an internet Weather Consortium Message Board for posting of decisions taken by North Lanarkshire Council and by adjacent Authorities will allow continuity of service to be monitored and action taken where it is considered appropriate. North Lanarkshire Council actions will be posted together with updates to proposed actions. Decisions taken regarding North Lanarkshire routes will be recorded on the Winter Service electronic management system. . Page 307 of 366
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16 3.4 RESOURCES (a) Salt Under the Road Street Lighting and Winter Services contract, it is the responsibility of the council’s roads winter service contractor to organise the provision of salt to each depot and ensure the levels of salt do not fall below the prescribed minimum levels. At main recycling centres within the Council Area, a single quantity of 20kg or less of sand salt mix will be available for issue free of charge to the public, subject to them supplying a suitable container. (b) Personnel The council’s roads winter service contractor will provide a stand-by rota of supervisors and manual operators for the winter service period. Standby will commence in mid-October and continue until the middle of April. However, this period may commence earlier or finish later should conditions warrant. During moderate winter weather it is envisaged that resources from the council’s roads winter service contractor will be able to provide the level of service described in section 2.2. In extreme conditions, however, additional labour may be required from other sources, including other services of the Council. (c) Plant During the summer period, all equipment for salting roads and clearing snow will be maintained to ensure it is in working order prior to the start of the winter service period and where appropriate ensure that ancillary items can be fitted to vehicles without difficulty. The council’s roads winter service contractor will provide a communications system between the depot and all the winter service fleet. The winter fleet is fitted with data logging and a Geographic Positioning System (GPS). 3.5 ROAD CONDITION REPORTS Each working day throughout the winter service period, a daily report of the operations that have taken place during the previous 24 hours will be available on the electronic manager system. The report shall provide information on routes treated, salt used, time operations started, roads closed, additional resources used and details of any other major problem. The report is available to the Chief Officer (Community Operations) and the Roads Teams, any major incident will be reported immediately to Client staff. Page 308 of 366
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17 3.6 LIAISON WITH POLICE In recognition of the role of the Police during difficult weather conditions, the council’s roads winter service contractor shall advise the Police of all adverse forecasts relating to winter operations. The council’s roads winter service contractor shall also request appropriate assistance from the Police when moving equipment, arranging road closures, and dealing with abandoned vehicles. Where appropriate, the council’s roads winter service contractor shall advise the Police at the Force Control Room of all extreme adverse road conditions, including roads closed or conditions which may lead to roads being closed. The Police may report such matters to the broadcasting authorities. Such communications will be followed up by reports on progress and clearance, particularly when conditions are returning to normal. On request to their Group Traffic Superintendent, the Police have agreed to assist the movement of ploughs and salting vehicles on principal traffic routes. The councils roads winter service contractor shall issue out of hours rotas (including amendments) to the Chief Constable, Divisional Commander's Office and local Police Offices. Reports from the Police regarding dangerous road conditions shall be acted upon by the council’s roads winter service contractor’s designated staff on stand-by as soon as practicable, having regard to priorities in this document and the conditions pertaining throughout the Council's area. 3.7 WARNING SIGNS The Chief Officer (Community Operations) shall at appropriate locations arrange for the erection of signs giving warning of sections of road liable to icing. 3.8 ROAD CLOSURES Where a road is closed, the council’s roads winter service contractor is responsible for ensuring that the Police and Council staff are advised and that appropriate signs are erected. When the road continues into an adjoining Council area that Council shall be kept informed. 3.9 SALT BINS Salt bins will be provided in the vicinity of all school. They may also be provided at specific locations to assist the local community in areas not on priority routes or at known trouble spots including steep gradients and sharp bends. Bins will only be provided at those locations that meet the minimum scoring criteria set out in appendix D and where agreement can be reached with the adjacent property owner/ occupier. It is intended that these salt bins are for the self-use of the public as an enhancement to the service provided by the Council. Records of existing salt bin locations are held by the Chief Officer (Community Operations) and detailed on the Council’s winter service webpage. Page 309 of 366
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18 3.10 COMMUNITY SALT PILES Community Salt Piles will be provided at the following locations, establish for the winter of 2021/22. • Coatbridge - Time Capsule Coatbridge • Airdrie – Airdrie leisure Centre • Bellshill – Matt Busby Centre • Motherwell – aquatec • Wishaw – sports centre • Kilsyth – sports centre • Cumbernauld – Broadwood stadium • Shotts – sports centre • Northern Corridor – Ian Nicholson Centre • Salsburgh - Community Centre • Viewpark – Car park at Burnhead CC • Croy – area at hub • Newmains – NCT Centre • Moodiesburn – Pivot Centre 3.11 KEEPING AND RETENTION OF RECORDS Appropriate records will be kept of the following by the council’s roads winter service contractor :- (a) The weather forecasts, including updates. (b) Decisions taken based on the weather forecasts. (c) Decisions taken based on other reports. e.g. police reports. (d) Maximum and minimum air temperatures at each depot. (e) Details and timings of routes salted. The council’s roads winter service contractor will be responsible for preparing and retaining the above records for a minimum period of 7 years. Records from the Council weather stations are held by the service provider. Page 310 of 366
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19 APPENDIX A PLAN OF NORTH LANARKSHIRE AND WEATHER DOMAINS Page 311 of 366
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20 APPENDIX B – CONTACT INFORMATION It should be noted that the service cannot react to individual requests for streets to be treated/ cleared therefore individual requests are no longer logged. All enquiries relating to the filling of and request of new salt bins should be directed to the following New salt bin - Grit bin: request a new grit bin | North Lanarkshire Council Refill a salt bin - Grit bin: request refill | North Lanarkshire Council Website: www.northlanarkshire.gov.uk In the event of an emergency Police Scotland should be the first point of contact. APPENDIX C – DISTRIBUTION LIST Internal :- North Lanarkshire Local Elected Members Chief Executive Depute Chief Executive Chief Officer (Legal and Democratic) External :- Trunk Road Operators Amey Public Services LLP Automobile Association (AA) Chief Executives of Adjacent Councils :- (East Dunbartonshire, South Lanarkshire, City of Glasgow, West Lothian, Falkirk, Stirling) Community Councils Grid Controller, Scottish Gas Road Haulage Association Royal Automobile Club (RAC) Scottish Ambulance Service Scottish Government Scottish Fire & Rescue Service – Service Delivery Director - West Scottish Fire & Rescue Service – Chief Officer Strathclyde Partnership for Transport (Local Bus Companies distributed via SPT) Police Scotland - Divisional Commanders Scottish Road Partnership Project Ltd Page 312 of 366
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21 APPENDIX D – SALT BIN DECISION MATRIX Road name and number Is there a grit bin within 300m of the location* If yes do not proceed with assessment Would this bin be placed on a public road If not do not proceed with assessment Is there a suitable hardstanding location for a salt bin If not do not proceed with assessment Is there agreement from the adjacent property owner/ occupier If not do not proceed with assessment Characteristic Severity Standards Score Assessed Score Gradient Gradient (>1 in 20) Gradient (<1 in 20) 20 0 Bend Bend (> 90 degrees) Bend (< 90 degrees) 10 0 Close proximity to and falling towards A or B class Roads Unclassified/ residential roads 10 0 On a treated route Primary carriageway -10 Vertical traffic calming measures Yes No 10 0 Any special features (Hospital, doctors surgery) Yes No 20 0 Total of 20 or above qualifies *The 300m distance would be the walking distance using the existing footways/ footpaths, shared surface, and shared spaces. Page 313 of 366
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Appendix 2 North Lanarkshire Council Report Member/ Officer Working Group Does this report require to be approved? ☒ Yes ☐ No Ref Date 20/06/23 Salt bins and community resilience From John Ashcroft (Roads and Land Maintenance Manager) E-mail ashcroftj@northlan.gov.uk Telephone 01236 632584 1. Background 1.1 At the meeting of former Environment and Place Committee on the 24 August 2022 a report was submitted for approval containing the council’s annual Winter Service Policy and Procedures 2022/23. Executive Summary The purpose of this report is to provide an overview of the member/officer working group discussion that have taken place. Agree the actions to be taken forward following the discussion. Recommendations It is recommended that the group. (1) Acknowledges the position around providing additional information for the treatment of schools. (2) Agrees the proposed decision matrix for inclusion in the Winter Service Policy and Procedures 2023/24 and the application of the criteria for outstanding requests from 2022/23. (3) Agrees that robust data is gathered over the next winter period regarding grit bin use. This is reported as part of the approval for the Winter Service Policy and Procedures 2024/25, including options for rationalisation. (4) Housing Services and the Community Partnership Team continue to liaise with community groups to encourage the use of local grit bins and grow community resilience. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Page 314 of 366
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1.2 Within the report paragraphs 2.13 to 2.16 discussed the existing number of grit bins provided across North Lanarkshire and proposed that all bins were assessed against Appendix D of the Winter Service Policy and Procedures and thereafter a rationalisation proposal would be considered as part of the council’s annual budget processes and implemented during the summer of 2023. 1.3 The purpose of the rationalisation was to ensure that salt bins were provided at the most challenging locations, and they can be effectively serviced during periods of adverse weather. 1.4 At the meeting an amendment was moved with the significant challenge of servicing the bins being acknowledged and recommendations of undertaking an analysis to identify high priority bins. Establish a working Group to evaluate and maximise both Service and community resilience and report back to a later cycle of the committee. 2. Working Group of 20 March 2023 2.1 The first meeting of the working group took place on the 20 March 2023 and discussion took place around the policy, legal context, salt bin provision, community resilience, budget/ finance, and available options. Following the initial discussion, the following was decided to help inform discussions at the next meeting. • that detail be provided to the Group on the quantity of salt used over the previous years; • that information be provided to the Group on the contract currently in place regarding paths and roads managed by schools; • that details be provided to the Group on Tenants Associations and Groups that could be used as part of a communication strategy; • that details be provided to the Group of those groups who have been provided with a Winter Resilience Pack who could be a part of a Community Resilience strategy; • that a 3-stage prioritisation decision matrix be developed; • that the Community Board area with the largest number of grit bins to be used as a pilot for a revised matrix/refilling strategy; • that it be acknowledged that any proposals would be applicable for those bins which are not re-filled as they have over 50% grit levels, and • that officers investigate whether it could be established how many properties have access to grit bins, e.g. 100m from a bin, 200m from a bin etc. Working Group of 05 June 2023 2.2 The second meeting of the group took place on the 5 June 2023 and in response to the decision above the following information was provided and discussed. Historic Salt Use for the last five years • 2018/19 15,148 tonnes • 2019/20 16,047 tonnes • 2020/21 26,476 tonnes • 2021/22 12,995 tonnes • 2022/23 14,902 tonnes Page 315 of 366
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Treatment of schools 2.3 Treatment of schools is undertaken by Mitie as part of a separate arrangement out with the council’s statutory responsibility for Roads. In addition, the Facility Support Teams are issued with guidance around Emergency Arrangements for Severe Weather. Tennant’s Association and Groups 2.4 Details were provided of groups know to Housing Services and the Community Partnership Team. It was clear that the groups are engaging with different parts of the council for different services. Discussion took place around engaging all groups in terms of winter resilience and growing local resilience. It was acknowledged that some groups may have limitations due to lack of storage opportunities. Prioritisation Matrix 2.5 At the previous meeting it was agreed to select the Community board area with the greatest number of grit bins and use this to develop a prioritisation matrix for filling grit bins. The current number of grit bins within each board area was as follows. • Airdrie – 526 Grit Bins • Bellshill – 289 Grit Bins • Coatbridge – 319 Grit Bins • Cumbernauld – 555 Grit Bins • Kilsyth – 155 Grit Bins • Motherwell – 314 Grit Bins • Northern Corridor – 216 Grit Bins • Shotts – 152 Grit Bins • Wishaw – 247 Grit Bins 2.6 Given that the grit bin numbers were similar for Airdrie and Cumbernauld, the exercise was carried out for both Community Board areas. This exercise identified those bins that had less than 50% salt within them and were filled in September, January, both September and January and those that did not require to be filled as part of this process as they still had salt stocks greater than 50% at that time. This exercise did not include one off ad-hoc requests. 2.7 The exercise showed a point in time, and it was acknowledged that this can change from year to year and to create a prioritisation for each grit bin using this information may not be representative of the true position. Discussion took place around how the information could be improved using technology to gather more robust information to help inform future decisions. Property distance from grit bins 2.8 It was agreed that a review would be undertaken to establish how many properties had access to grit bins and the distance from each property within certain parameters e.g. 100m, 200m. This task could not be completed due to system changes and lack of data. Page 316 of 366
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Proposed Actions 2.9 The group decided the following actions. • that the information regarding salting in and around schools be noted; • that additional information would request from Corporate Property of the areas within schools treated by them during periods of winter weather, and • that Facilities Management would be contacted with a view to requesting that the responsibility for salting footpaths adjacent to schools be embedded in the job descriptions for school janitorial staff. • that the position be noted regarding refilling of individual salt bins in two Community Board areas; • that options be explored for the inclusion into the new Enterprise Contract of a requirement for the contractor to monitor and review salt usage over a set period of time; • that staff from the current contractor be provided with a digital tool to record data on salt levels in grit bins with reporting thereafter on the data acquired to the appropriate Committee; • that a review be undertaken of the criteria to be applied to determine the “Priority Level” for new bin requests, and • that, at this time, no recommendations be made in relation to a change in policy for the refilling or removal of grit bins. Considerations for Group 2.10 Discussions have taken place with Corporate Property around additional information relating to gritting within school grounds. Providing additional information to local elected members is currently being reviewed and options for provision digital mapping similar to the road’s information is also being considered. 2.11 The existing decision matrix has been reviewed and the proposed replacement for the matrix within the Winter Service Policy and Procedures is shown in Appendix 1. It is proposed that this matrix is also applied to requests received for requests received during the previous winter. Failure to assess requests against this criterion could result in a further increase in provision within areas that already have adequate grit bin provision. 2. Supporting Documents Appendix 1 – Salt Bin Decision Matrix John Ashcroft Roads and Land Maintenance Manager Page 317 of 366
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Appendix 1 Appendix D - Salt Bin Decision Matrix Road name and number Is there a grit bin within 300m of the location If yes do not proceed with assessment Would this bin be placed on a public road If not do not proceed with assessment Is there a suitable hardstanding location for a salt bin If not do not proceed with assessment Is there agreement from the adjacent property owner/ occupier If not do not proceed with assessment Characteristic Severity Standards Score Assessed Score Gradient Gradient (>1 in 20) Gradient (<1 in 20) 20 0 Bend Bend (> 90 degrees) Bend (< 90 degrees) 10 0 Close proximity to and falling towards A or B class Roads Unclassified/ residential roads 10 0 On a treated route Primary carriageway -10 Vertical traffic calming measures Yes No 10 0 Any special features (Hospital, doctors surgery) Yes No 20 0 Total of 20 or above qualifies Page 318 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref SL/JMcK/MK/LS Date 23/08/23 Sustainable Futures - Local Heat and Energy Efficiency Strategy From Stephen Llewellyn, Chief Officer, Housing Management James McKinstry, Chief Officer, Assets and Procurement E-mail llewellyns@northlan.gov.uk mckinstryj@northlan.gov.uk Telephone 01698 274192 07939 281102 1. Background 1.1 The Scottish Government’s Heat in Buildings Strategy (2021) sets out its aims and objectives for achieving net zero emissions within the entire building stock in Scotland by 2045, including addressing energy efficiency as a driver of fuel poverty. As part of Executive Summary The purpose of this report is to advise committee of the progress made in producing a Local Heat and Energy Efficiency Strategy (LHEES) for North Lanarkshire. The LHEES will set out the long-term plan for decarbonising heat in buildings and improving their energy efficiency across the entire local authority area, with a key objective to eliminate poor energy efficiency as a driver of fuel poverty. In October 2022, a statutory order was passed by the Scottish Parliament that requires all local authorities to prepare and publish an LHEES and accompanying delivery plan by 31 December 2023. Recommendations It is recommended that the Environment and Climate Change Committee: (1) Recognise the requirement for a LHEES and accompanying delivery plan to be in place by 31 December 2023. (2) Appreciate the progress made to date in producing the LHEES. (3) Acknowledge consultation will take place with key stakeholders over the forthcoming months with publication of the draft LHEES planned for public consultation in October 2023. (4) Acknowledge approval for the LHEES and accompanying delivery plan will be sought at Policy and Strategy Committee in December 2023. The Plan for North Lanarkshire Priority All priorities Ambition statement All ambition statements Item 10 Page 319 of 366
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this Strategy, LHEES will set out the long-term plan for decarbonising heat in buildings and improving energy efficiency across the entire local authority area. 1.2 The purpose of LHEES is to provide ‘a framework for taking an area-based approach to heat and energy efficiency planning and delivery’ and aims to: • set out how each segment of the building stock needs to change to meet national objectives, including achieving zero greenhouse gas emissions in the building sector, and the removal of poor energy efficiency as a driver of fuel poverty; • identify heat decarbonisation zones, and set out the primary measures for reducing emissions within each zone, with a view to zones acting as a potential trigger for regulation in the future if required; and • prioritise areas for delivery, against national and local priorities. 1.3 The LHEES is driven by Scotland’s statutory targets for greenhouse gas emissions reduction and fuel poverty: • Net zero emissions by 2045 and 75% reduction by 2030. • In 2040, as far as reasonably possible, no household in Scotland is in fuel poverty. 1.4 The methodology for developing a LHEES was issued to local authority contacts in Autumn 2021, with the final guidance issued in October 2022. Under the Local Heat and Energy Efficiency Strategies (Scotland) Order 2022, the council has a legal obligation to prepare and publish an LHEES and a Local Heat and Energy Efficiency Delivery Plan (LHEEDP) for North Lanarkshire by 31 December 2023. It must then be updated every five years. 1.5 The LHEES should be structured around the following six considerations: Heat decarbonisation • Off-gas grid buildings – transitioning from heating oil and liquified petroleum gas (LPG) in off-gas grid areas; • On-gas grid buildings – on-gas grid heat decarbonisation; • Heat networks – decarbonisation with heat networks; Energy efficiency and other outcomes • Poor building energy efficiency; • Poor building energy efficiency as a driver of fuel poverty; and • Mixed-tenure, mixed-use buildings, listed building and buildings in conservation areas. 1.6 The LHEES is evidence based, covering the full domestic and non-domestic building stock within North Lanarkshire, as far as reasonably possible. It is being developed in collaboration with stakeholders, which include internal council stakeholders from key services, as well as external stakeholders. These include, but are not limited to, other public sector bodies, such as NHS Lanarkshire and the Scottish Prison Service, Registered Social Landlords, Community Boards, VANL, delivery partners such as Energy Saving Trust and Home Energy Scotland, utilities, heat network and waste network providers, transport providers, land/environment agencies as well as the general public. The LHEES is a corporate document that should be agreed and supported by all relevant council services. Page 320 of 366
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1.7 Spatial zoning is a key element in LHEES, it helps to support and differentiate interventions required across areas of North Lanarkshire. At a higher level Strategic Zones are used to present a visualisation of the building stock across broader areas of North Lanarkshire. This is useful to understand the baseline performance and identify considerations of focus within LHEES for follow on engagement. 1.8 From Strategic Zones, Delivery Areas then look at a higher granularity to identify specific clusters of buildings which have common challenges and can therefore benefit from the same interventions. The zoning will be used to guide the design of the policy levers, such as advice, funding programmes and regulation to give further direction and clarity to delivery routes and timescale. 1.9 Under the Heat Networks (Scotland) Act 2021, local authorities are required to carry out a review of potential areas for heat networks. The LHEES Methodology provides an approach to help support local authorities to discharge this duty. The designation of heat network zones however falls out with the scope of the LHEES. 1.10 The LHEES Methodology comprises of 8 stages: • Stage 1: Policy and strategy review • Stage 2: Data and tools library • Stage 3: Strategy zoning and pathways • Stage 4: Generation of initial Delivery Areas • Stage 5: Building-level pathway assessment • Stage 6: Finalisation of delivery areas • Stage 7: LHEES Strategy • Stage 8: LHEES Delivery Plan 1.11 In 2019, the council, along with other local authorities, took part in the Scottish Government’s LHEES phase 2 pilot project. The pilot tested and developed a method for creating an LHEES, including identifying appropriate data sources, gaps, and the resources and knowledge required to produce an LHEES. The project was led by the Energy Team based within Assets and Procurement and was supported by colleagues from other services, as well as Zero Waste Scotland and the Scottish Government. Burohappold Engineering were commissioned by the council to assist in this pilot. Whilst a useful exercise the former LHEES methodology and guidance differs significantly from the current version. 2. Report 2.1 To help local authorities develop and deliver the LHEES, the Scottish Government has committed to a total funding package of £375,000 for North Lanarkshire over five years. This will be delivered in annual payments of £75,000 from 2022/23 to 2027/28. 2.2 Given the highly complex technical aspects and resource intensive nature of developing the LHEES, as well as the challenging timescales, it was agreed that the council would appoint a consultant to assist in the production of the LHEES. 2.3 Ricardo Energy and Environment were successfully awarded the contract for production of the LHEES and LHEEDP in April 2023. Prior to the appointment of Ricardo, the council undertook a full policy and strategy review in line with Stages 1 & Page 321 of 366
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2 of the LHEES Methodology. This will be further refined and updated on an iterative basis as the project progresses, to ensure alignment with any changes in national or local policy. Stages 3 to 8, alongside the necessary required impact assessments will be undertaken by Ricardo, with support from the council as required. Appointment of Ricardo is being funded using the first year of Scottish Government funding. 2.4 A cross-service LHEES Project Team has been established to progress development of the LHEES. The Project Team meet on a regular basis to monitor progress and provide support to Ricardo. Overall governance for progression of the LHEES lies with the LHEES Board, who meet on a six-weekly basis. The LHEES Board comprises the five Chief Officers within Enterprise and Communities, with senior reporting officers Chief Officer, Housing Management and Chief Officer, Asset and Procurement Solutions, alongside two project managers, who lead on the day-to-day progression of the LHEES. 2.5 Though timescales remain challenging, the LHEES project is currently on track to meet the 31 December 2023 deadline. Stages 3 & 4 of the LHEES Methodology are now complete and initial findings have been presented to the LHEES Board for consideration. Findings include recommendations on the definition of strategic zones (including those that should be the focus for Delivery Areas), the identification of potential heat network zones, pathways for decarbonisation for each zone and an overall summary of the opportunities and challenges for heat decarbonisation in North Lanarkshire. 2.6 It is anticipated that the final draft LHEES and LHEEDP will be available for public consultation in October 2023. The final LHEES and LHEEDP will then be presented to Policy and Strategy Committee for consideration and approval on 7 December 2023. Full details of timescales are detailed in the Project Plan (attached as an Appendix to this report). 2.7 Although the LHEES and LHEEDP do not require to be formally submitted to the Scottish Government, the Scottish Government have announced their commitment to funding a review of local authorities’ draft LHEES. The review is intended to act as a critical friend for local authorities, providing feedback to ensure requirements are met as set out in the LHEES Guidance. Although participation in this is optional, the council have indicated their intention to participate and it is expected this will coincide with the public consultation in October 2023. 2.8 Following production of the LHEES there will be an ongoing requirement for a resource to co-ordinate and monitor progression of the LHEES actions. It is envisaged that following the initial development and publication phase, there will be a need for a dedicated post to carry out this role. The Board are actively considering this and intend to take a view on this following finalisation of the first iteration of the LHEES and feedback received from participation in the Scottish Government review of LHEES. This will provide an indication of any further development of the LHEES required which may entail resource from the Scottish Government annual LHEES funding allocation. 3. Measures of success 3.1 Production and publication of a Local Heat and Energy Efficiency Strategy and Local Heat and Energy Efficiency Delivery Plan by 31 December 2023. Page 322 of 366
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4. Supporting documentation Appendix – Local Heat and Energy Efficiency Strategy Project Plan. Stephen Llewellyn James McKinstry Chief Officer (Housing Management) Chief Officer (Assets and Procurement) Page 323 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments An equality impact assessment is underway and will be published with the final LHEES and LHEEDP. Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Scottish Government have committed to a funding package of £75,000 per annum over the 2022/23 – 2027/28 period to aid development and delivery of the LHEES. Although there are no financial impacts currently there may be future financial impacts arising from the implementation of the LHEES and associated LHEEDP. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? There is a statutory order in place for local authorities to produce an LHEES and accompanying delivery plan by 31 December 2023. Page 324 of 366
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5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The LHEES provides the plan for decarbonisation of building stock in North Lanarkshire. The implementation of LHEES will have a significant impact on reducing carbon emissions in North Lanarkshire. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? The main risk at this stage is failure to meet the statutory order timescale of publication of the LHEES by 31 December 2023. This risk is actively managed and recorded on the project risk register. Page 325 of 366
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5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). This report in itself does not contain any information which has an impact on children and young people. However, a CRWIA is being undertaken for the LHEES as it progresses to identify any potential impact and actions required, as set out in the LHEES Guidance. If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 326 of 366
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Appendix – Local Heat and Energy Efficiency Strategy Project Plan LOCAL HEAT AND ENERGY EFFICIENCY STRATEGY PROGRAMME Project week number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Activities (wk commencing) 24-Apr 01-May 08-May 15-May 22-May 29-May 05-Jun 12-Jun 19-Jun 26-Jun 03-Jul 10-Jul 17-Jul 24-Jul 31-Jul 07-Aug 14-Aug 21-Aug 28-Aug 04-Sep 11-Sep 18-Sep 25-Sep 02-Oct 09-Oct 16-Oct 23-Oct 30-Oct 06-Nov 13-Nov 20-Nov 27-Nov 04-Dec Initial introductory meeting Project start-up meeting Data request Project progress meetings Stage 1 and 2 update Stage 3 - Strategic zoning Stage 4 - Generation of initial delivery areas Stakeholder engagement led by council Stage 5 - Building level pathway assessment Stage 6 - Finalisation of delivery areas Stakeholder engagement led by council Contingency Stage 7 - Production of initial draft LHEES (inc. live updates throughout project duration) Stage 8 - Production of initial draft LHEEDP (inc. live updates throughout project duration) Council review of draft LHEES/LHEEDP Final draft LHEES/LHEEDP Public consultation Update following consultation Impact Assessments Final LHEES/LHEEDP Head of service deadline Conveners Policy and Strategy Committee NL School holidays Page 327 of 366
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref JA/AM Date 23/08/23 Annual report on the performance of North Lanarkshire Council from the Scottish Roadworks Commissioner and Transport (Scotland) Act 2019 update. From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary The Scottish Road Works Commissioner oversees improvements to the planning, coordination, and quality of road works by both local authorities and statutory undertakers in Scotland. The Council has a Duty under section 118(1) of the New Roads and Street Works Act 1991, to co-ordinate the execution of works of all kinds in roads for which they are responsible. This report presents Elected Members with details of the Scottish Road Works Commissioner’s Performance Review in relation to Road Works undertaken by North Lanarkshire Council during 2022/23. The Transport (Scotland) Act 2019 introduced new legislative reform measures to further improve the regulation of road works in Scotland. These new measures are now being implemented following delays, mainly due to Covid. Recommendations It is recommended that the Environment and Climate Change Committee: (1) Acknowledge the Service’s operational performance between 1 April 2022 and 31 March 2023 as outlined within the Scottish Road Works Commissioner’s Annual Report and; (2) Recognise the potential resource implications due to the ongoing implementation of the Transport (Scotland) Act 2019 (3) Acknowledge the arrangements for securing an improved level of performance from all utility companies. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Item 11 Page 329 of 366
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1. Background 1.1 The Scottish Road Works Commissioner is an independent public official established under section 16 of the Transport (Scotland) Act 2005 and is accountable to the Scottish Ministers and ultimately the Scottish Parliament. The Commissioner's aim is to improve the planning, coordination, and quality of road works throughout Scotland. 1.2 This Report updates the Committee on the performance of North Lanarkshire’s Roads Service following the publication of the annual performance report by the Scottish Road Works Commissioner for 2022/23. 1.3 The Scottish Parliament voted to pass the Transport (Scotland) Bill on Thursday 10 October 2019. The Bill received royal assent on 15 November 2019 and became the Transport (Scotland) Act 2019. The Act consists of 10 Parts and introduces new measures across a range of transport related disciplines. The current and future implications of Part 9 (Road Works) are outlined within this Report. 2. Report 2.1 The Commissioner monitors performance, promotes and encourages good practice across both utility companies and roads authorities. The Commissioner also has powers to impose financial penalties on roads authorities who systematically fail in their duty to co-ordinate and upon statutory undertakers who systematically fail to co-operate when undertaking road works. 2.2 Responsibility for the day-to-day management and co-ordination of works undertaken on roads is as follows: • North Lanarkshire Council, as the roads authority, has a duty to co-ordinate all road works carried out on any road for which they are responsible; • The reinstatement of road surfaces remains the responsibility of the party undertaking the works. The roads authority has powers to inspect road works to ensure that statutory undertakers (typically utility companies) fulfil their obligations; • Traffic management at road works (cones, signs and barriers) is the responsibility of the party undertaking the works; and • The roads authority is responsible for any decisions related to the repair and maintenance of their roads. 2.3 All works undertaken within the Public Road in Scotland require to be noticed in accordance with the conditions and timescales as set out in the New Roads and Street Works Act 1991 and associated Codes of Practice. All works must be recorded on the Scottish Road Works Register (Aurora). Any proposed works entered onto the Aurora system without the requisite information, or out-with the prescribed timescales (both prior to and after the works are undertaken) will incur a ‘noticing failure’. 2.4 The Office of the Scottish Roadworks Commissioner issues annual performance review letters to all works promoters in Scotland. Any organisation that fails to meet the identified performance figures may be required to meet with representatives from the Commissioner’s office to discuss the figures in greater detail. Page 330 of 366
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2.5 The aim is to balance the statutory rights of road works authorities and undertakers to carry out works, with the expectation of road users that disruption from works shall be kept to a minimum. 2.6 The Commissioner has the Power to issue a Penalty of up to £100,000 to organisations who persistently fail to comply with the requirements of the Act and / or secondary legislation. 2.7 As a result of the Covid-19 pandemic, most road operations and utility works were suspended in the early part of 2020. The Service has recently been receiving an increase in the number of requests for work, resulting in higher competition for road- space. 2.8 The telecommunications sector has seen a significant increase in installation of new services. This includes the replacement of copper cables with fibre optic services and within North Lanarkshire, the roll out of the digital infrastructure transformation project. 2.9 Performance levels in recent years have generally been to a high standard. In 2019/20 the Report stated that in relation to works planning and operational functions, ‘North Lanarkshire’s performance sets an example to other roads authorities.’ 2.10 The Commissioners 2020/21 report took cognisance of the disruption across the industry caused by the onset of Covid-19. North Lanarkshire’s general performance was recorded as ‘satisfactory with a requirement to deliver greater consistency and focus. 2.11 It was noted that there was an administrative failure in following the Commissioner’s guidance to undertake ‘emergency works only’ at the onset of the pandemic. While the Council complied with the spirit of this guidance and focused on the wellbeing of our staff, the Service failed to update a descriptive field in the notices for around 50% of the emergency works that were undertaken. This has subsequently been addressed. 2.12 Performance in 2021/22 was recorded as ‘well managed’ with no improvement action identified. 2.13 The full report for 2022/23 is available in Appendix 1 with performance summarised as: ‘Overall, the road works performance of North Lanarkshire Council was well-managed during 2022/23. This continues the good management from the 2021/22 reporting year and I acknowledge your continuing commitment.’ 2.14 One minor improvement action was highlighted in relation to the consistency of submission of quarterly updates to the National Street Gazetteer. This is required to ensure that the most current and accurate information is available to stakeholders using the Scottish Road Works Register. This will be addressed going forward. 2.15 In depth analysis of the Council’s performance is detailed in Appendix 2 and includes the following key indicators:- • Noticing failures; • Works stated and completed; Recent North Lanarkshire Council Performance Page 331 of 366
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• Overrunning Works; • Fixed Penalty Notices issued to Statutory Undertakers; • Sample inspections undertaken on Statutory Undertakers works. 2.16 The Commissioner introduced further minor changes to the defect noticing regime on 1 April 2023, aimed at enabling more effective monitoring and governance of remedial works on reinstatements and apparatus. Internal training has been undertaken to enable compliance. 2.17 The Transport (Scotland) Act 2019 was designed to help make Scotland’s transport network cleaner, smarter and more accessible than ever before - aiming to empower local authorities and establish consistent standards to tackle current and future challenges, while delivering a more responsive and sustainable transport system for everyone in Scotland. The Act consists of 10 Parts although only Part 9 (Road Works) is considered within this Report. 2.18 The Act amends the 2005 Transport (Scotland) Act and strengthens the status of the Scottish Road Works Commissioner. The Commissioner now has powers of direction through compliance notices, power to issue increased fixed penalty notices (£100,000, previously £50,000), an inspection function and new inspection powers. The provisions also cover signing, lighting and guarding at road works sites, safety measures, the qualifications of roads authority workers, reinstatement quality plans, information about apparatus and commencement and completion notices. 2.19 Significant changes included the mandatory requirement for Roads Authorities to fully comply with the Code of Practice for Safety at Street Works and Road Works and a mandatory requirement that roads authorities’ supervisors and officers have relevant qualifications. 2.20 The Service completed a training review in 2021/22 to identify gaps associated with the new provisions, with training subsequently organised and completed to ensure compliance. 2.21 The Transport Act also gives the Scottish Road Works Commissioner powers to inspect Road Authority works and associated documentation. The Council will continue to prepare, undertake and notice road works to a high standard to reduce the risk of potential fines and issue of compliance notices. 2.22 The restructure of Roads & Lands Maintenance in 2021 incorporated the resources required to ensure the Service continues to comply with the requirements of both the New Roads & Street Works Act and Office of the Scottish Road Works Commissioner. 2.23 On the 01 April 2023, recording of start/ stop notices became more onerous and these are now required to be completed within both 2 hours of the work starting and being completed. This seeks to improve the provision of more accurate information to all road users going forward and has required changes in working practices for both the Roads Service and Amey Public Services to ensure compliance. Transport (Scotland) Act 2019 – Road Works Page 332 of 366
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2.24 Schedule 6B of the New Roads & Street Works Act, as amended by the Transport (Scotland) Act 2005 enables Roads Authorities to issue Fixed Penalty Notices, for a specific range of offences. This includes fines to utility companies who fail to notice works in accordance with legislative requirements. The objective of this is to improve the quality and timeliness of utility companies' notices, and ultimately the coordination of roadworks. The Council’s Role in Public Utility Works 2.25 The Council endeavours to balance the needs of the utility companies, supporting them to complete the works in the shortest practical time, against the overall needs of those who live, work, visit and travel in the area. 2.26 Statutory Inspections are a method by which a Roads Authority can regularly establish the performance of utility companies and involves inspection of a random sample of sites at various stages during the works and the guarantee period following completion. 2.27 There are three key stages related to these inspections and 10% of each utility’s works are inspected at each stage: • Cat A - while it is being carried out (live sites); • Cat B - once a reinstatement is complete; and • Cat C - up to the end of their guarantee period. The guarantee period currently lasts for a period of two years. This will be increased to six years for most reinstatements from 1 October 2023 and will require changes to the Cat C inspection process going forward. 2.28 Typically, inspections of utility providers work will consider, but are not limited to, the following: • Safe and proper traffic management used; • Ramps and correct information signs used; • Correct materials used; • Surface profile and condition; • Compaction of materials; • Sealing of joints, joints that have begun opening up; and • All markings been replaced. 2.29 Fees are payable to road works authorities for each sample inspection undertaken, as prescribed by regulations. The current fee is set by the Scottish Government at £36 per inspection. 2.30 The number of sample inspections undertaken is based on the average number of works by each utility during the previous three years. In 2022/23, the total number of Sample Inspections carried out was 1,341. The breakdown of inspections on the major utility company sites carried out is shown in Table 1 below. The average pass rate for Page 333 of 366
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sample inspections for all public utility reinstatements was 97.3%. The Commissioner’s target pass rate for each utility is 90%. Table 1 – Performance of Major Statutory Undertaker 2.31 An additional process of defect inspections is carried out on reinstatements where failures are found until remedial works are undertaken. This is supplemented by additional target inspections on those utilities where performance is deemed not to be acceptable. 2.32 The Council issue FPN’s whenever there is a clear breach of noticing requirements in line with the Code of Practice. Each Fixed Penalty Notice is for £120, discounted to £80 if payment is made within 29 days. 2.33 The Service issued 238 FPN’s to utility companies during 2022/23 and Table 2 provides a breakdown of the organisations to whom the majority of the FPN’s were issued. 2.34 While the Commissioner’s Report highlights that the performance of the Council is generally to a high standard, the Service recognises the need for further improvement in the quality of road reinstatements and in minimising inconvenience during future works. Page 334 of 366
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2.35 Council officers will continue to coordinate all works requested by public utilities and implement procedures to ensure conformity with the legislative changes outlined above. Further training will be provided to ensure readiness. 2.36 The majority of FPN’s issued at present are system generated. These FPN’s are detected by the Scottish Road Works Register and issued by council officers where the offences are substantiated. In line with the role out of the additional FPN’s highlighted in 2.24 above, the Service will develop awareness and capability across the Teams to increase compliance monitoring. 2.37 Partnership working with all relevant stakeholders and utilising all available innovation and technology to better coordinate road works and minimise disruption on the network will continue. 3. Measures of success 3.1 The service continues to perform at or beyond the levels identified within the Office of the Scottish Road Works Commissioners Report and adapts to the legislative changes contained within the Transport (Scotland) Act 2019. 4. Supporting documentation Appendix 1 RA Performance Review to North Lanarkshire Council – April 2021 to March 2023.pdf Appendix 2 RA Performance Review to North Lanarkshire Council – April 2021 to March 23023 – Data.pdf Andrew McPherson Chief Officer (Community Operations) Page 335 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ Page 336 of 366
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5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 337 of 366
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref: JA/AM Date: 23 August 2023 Transforming Places: Contract Award for Live Labs 2 Professional Services Support From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone: 07939 280467 Executive Summary Committee is asked to approve the award of a contract for Live Labs 2 Professional Services Support (the ‘Agreement’) to Amey OW Limited which supports a key project within the Council’s Sustainable Futures Programme of Work. The Agreement is for an initial period of 36 months anticipated to commence on 01 September 2023. The council reserves the right to extend the Agreement for additional periods up to a maximum of a further 12 months. The maximum value of the Agreement is Two Million, Six Hundred Thousand Pounds Sterling (£2,600,000) exclusive of VAT. Recommendations It is recommended that the Environment & Climate Change Committee: (1) approves the award of the Agreement to Amey OW Limited at the maximum value of Two Million, Six Hundred Thousand Pounds Sterling (£2,600,000) exclusive of VAT. This recommendation follows the completion of a procurement procedure where the tender recommended for award has been evaluated as demonstrating Best Value for the council. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition Statement (25) Ensure intelligent use of data and information to support fully evidence based decision making and future planning Item 12 Page 347 of 366
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1. Background 1.1 The requirements of the Agreement have never been contracted before by the council therefore historical contractual information is not available. 1.2 Decarbonisation of transport in the UK has focused mostly on electric vehicles, active travel and changing public behaviour rather than the planning and design of transport infrastructure or local roads assets. However, the UK’s local roads infrastructure and maintenance make a significant and ongoing contribution to greenhouse gas emissions, climate change impacts and future resilience. 1.3 The Association of Directors of Environment, Economy, Planning & Transport (ADEPT) has developed “Live Labs 2” to support the transition to net zero carbon local roads. 1.4 Live Labs 2 is: • a three-year, £30million, UK-wide programme funded by the Department for Transport (DfT) that will run until March 2026; • aimed at the decarbonisation of local roads infrastructure and assets; • a unique innovation programme, designed to stimulate innovation in the local authority road sector; and • seeking to be a multi-stranded transformation programme which will deliver new ways of working, Business as Usual (BaU) and standards across the four nations’ local roads sector. 1.5 The council along with several other partners, successfully bid into the ADEPT Live-Labs 2 programme. The council’s bid ‘UK Centre of Excellence for Materials Decarbonisation in Local Roads’ focuses around two core elements: (1) A UK Centre of Excellence for materials and manufacturing in roads, comprising standards, knowledge management, a cloud database, global network and systematic measurement; and (2) A materials testing programme identifying and deploying the top global innovation on UK roads. 1.6 The council’s bid application was successful with circa £4.5m worth of funding granted. The funding package is split over three years on a proposed 40 / 40 / 20 split with funding for year one already received. Page 348 of 366
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1.7 The Centre of Excellence will support the objectives of the Council’s Climate Plan 2030 by supporting and driving decarbonisation within our roads infrastructure and is a key project within the Sustainable Futures Programme of Work. 1.8 The Council will steer the development and operation of the Centre of Excellence throughout the period of the Live Lab. During this phase, North Lanarkshire and its partners will seek to develop a self-financing operational model to enable the Centre to mature beyond the Live Lab funding period. 1.9 ADEPT have advised that there will be “Stage Gates” within the Live Labs 2 project around April 2024 and April 2025. Further funding will not be awarded if ADEPT, via their Commissioning Board, deem that the council has not made sufficient progress. 1.10 There is no guidance or details available at time of writing on the requirements to meet these Stage Gates. It is fundamental to the Agreement that Amey OW Limited fully supports the council in meeting the requirements of any such Stage Gates as failure to do so would result in reputational damage to both parties. In the unlikely event of failure to meet the Stage Gate requirements, this will result in termination / cancellation of the Agreement therefore the following Stop / Go points are built into the Agreement to mitigate this risk. Stop Date Go Date Requirement 31 August 2024 1 September 2024 Project meets ADEPT / DfT Stage Gate requirements for Year 2 funding 31 August 2025 1 September 2025 Project meets ADEPT / DfT Stage Gate requirements for Year 3 funding 1.11 Additionally, the council will be closely working with Transport for West Midlands (TfWM) on this Agreement alongside other key partners. TfWM were awarded circa £4m in grant funding on the same theme as the council. Accordingly, the council and TfWM will collaborate to minimise overhead costs, reduce duplication, and create efficiencies. 1.12 The services aspect of Live Labs 2 involves the development of a network of global partners to tackle the core challenges in materials facing the roads sector. Due to the innovative nature of the Agreement, estimates were based on initial discussions with a variety of different organisations over a 12-month period. The Agreement requires to be fluid and relies on utilising respected leaders in a variety of fields to ensure validity and achieving the objective of becoming an industry recognised Centre of Excellence. 1.13 As a result, the council require professional services support for development and management in the creation of the anticipated Centre of Excellence. Accordingly, services required within this Agreement include but are not limited to: • Overall Project Management; • Database and Industry Knowledge Expertise; • Legal & Contractual Opinion; • Communications Direction; • Carbon Monitoring & Evaluation; • Academia; • SME Incubator Programme (upscaling and delivery of local SME’s where possible); • Specifications & Standards; and Page 349 of 366
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• Contingency 1.14 In addition to the services required within this Agreement, a series of construction / works packages shall also be required to trial / implement the findings. It is intended that these appointments will be made primarily from the council’s existing Strategic Roads Partnership and then arrangements awarded via the “Roads and Related Services: Maintenance & Improvement” agreement currently being procured via the “Enterprise Project”. 2. Report 2.1 A group of technical and procurement representatives was formed to develop and agree the procurement strategy for the Agreement to enable the council to achieve maximum benefit for the requirements. 2.2 The initial estimated value of the Agreement dictated that the procurement procedure be undertaken in accordance with the Public Contracts (Scotland) Regulations 2015. 2.3 The procurement procedure was undertaken as a “Direct Award” from the Scotland Excel framework agreement for Engineering and Technical Consultancy, Lot 9 – Project and Commercial Management (the “Framework”). Following the justification detailed and appraised within the associated contract strategy document, the Direct Award procedure was considered to demonstrate Best Value for the council as Scotland Excel undertook a rigorous and detailed market analysis / appraisal exercise prior to procuring the Framework in which Amey OW Limited were appointed. 2.4 The tender received from Amey OW Limited underwent appropriate appraisal to ensure it was complete / compliant with the council’s requirements and demonstrated best value. 2.5 In addition Amey OW Limited were involved in the management of two successful projects during Live Labs 1 hence the programme management team bring significant experience to this Agreement. Recognising and exploiting the synergies between Live Labs 1 & 2 will enable closer collaboration and delivery of the interconnected themes. 2.6 Amey OW Limited are also our incumbent term maintenance provider and therefore we have a good working relationship in place which will further benefit the delivery of this agreement and the wider Live Labs 2 project e.g. materials testing. 2.7 Further details of the procurement procedure is provided in Appendix 1 and the SME status and location of the tenderer is located within Appendix 2. 2.8 The maximum value of the Agreement is Two Million, Six Hundred Thousand Pounds Sterling (£2,600,000) exclusive of VAT including any option to extend the Agreement. 2.9 The costs associated with delivery of the Agreement will be fully funded via the grant received from the Department of Transport. Price Savings / Increases 2.10 The pre-tender whole life estimate for the Agreement was £2,345,650. Page 350 of 366
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2.11 At time of tendering the Framework, Scotland Excel conducted a price benchmarking exercise comparing its hourly rates with those previously used by councils and associate members, which demonstrated an average saving of 3.7%. However, since award of the Framework, pricing has increased in accordance with the applied approach due to external factors such as inflation. Accordingly, the maximum budget for the Agreement has been increased to £2,600,000 to enable service delivery throughout the anticipated whole life term. 2.12 Rates have been benchmarked against other framework suppliers evidencing competitive response. Price Stability 2.13 The pricing mechanism applied within the Agreement follows the guidance and conditions permitted within the Framework. The Agreement shall be governed in accordance with the industry recognised set of conditions: NEC4 Professional Services Contract (June 2017), Option A – Priced Contract with Activity Schedule. 2.14 Salary Banded Rates, overhead percentages and fee percentages are fixed for the entire duration of the Framework and are therefore applicable within the Agreement. Professional Title Rates are fixed for minimum periods of 12 months with any increase limited to the general rate of inflation. Community Benefits 2.15 The council is committed to maximising the delivery of community benefits. The procurement included a community benefit requirement, this approach is designed to deliver local community benefits where possible. 2.16 Within their tender, Amey OW Limited committed to deliver community benefits in line with the requirements of the Framework. The specific detail of these benefits will be developed during the mobilisation period of the Agreement. 2.17 The community benefits to be delivered as part of the Agreement includes the creation of a “Project Manager” role on a permanent basis, to be based in Central Scotland and be dedicated to the Agreement over its lifespan. This post will be recruited by Amey OW Limited who have committed to retaining & funding the role after the expiry of the Agreement. 2.18 Due to the nature and financial value of this Agreement, both the council and Amey OW Limited have agreed to increase opportunities for collaboration, and to increase the delivery of training and development which is hoped to benefit a significant number of organisations locally, nationally and internationally going forward. Fair Work First 2.19 Within their tender submission, Amey OW Limited confirmed their commitment to the following areas of the Scottish Governments “Fair Work First” initiative: • Payment of the real living wage; • No zero hour contracts; • Appropriate channels for effective voice; • Investment in workforce development, Page 351 of 366
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• Action to tackle the gender pay gap and create a more diverse and inclusive workplace; and • Offer flexible and family friendly working practices for all workers from day one of employment. Contract Management 2.20 Officers from Community Operations will be responsible for managing the Agreement which will be undertaken in accordance with the council’s agreed approach to contract and supplier management. 3. Measures of success The Agreement will deliver the following outcomes; 3.1 The appointment of a Service Provider who has the experience and capability to deliver an innovative, high quality and responsive service. 3.2 The procurement procedure is compliant with procurement legislation and internal procedures. 3.3 Best Value being delivered (see item 2.4). 3.4 Securing a range of community benefits. 3.5 Drive government objectives towards Net Zero and a sustainable future and enabling innovation and change to Business as Usual. 3.6 The Centre of Excellence will become a single source of truth for materials testing within the highways sector. 4. Supporting documents Appendix 1 Summary of Procurement Process Appendix 2 SME Status and Location of All Tenderers Andrew McPherson Chief Officer (Community Operations Page 352 of 366
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Project is fully funded by external bodies. Finance Team made aware of all potential financial impacts. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e-mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 353 of 366
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Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Project is focused on decarbonisation of road materials and supports the objectives of councils Climate Plan 2030 with Climate Change Lead Officer supporting relevant workstreams. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Corporate Communications are involved in the project’s communications strategy and in providing ongoing comms support throughout the lifespan of the Live Labs project. 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Governance of the Project includes a Steering Board whose duties include ensuring risks are managed effectively. The major risk to the council is of reputation damage should the project team fail to deliver and not provide sufficient progress to achieve year 2 or year 3 funding. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex-Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Page 354 of 366
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Yes ☐ No ☐ Page 355 of 366
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Appendix 1 – Summary of Procurement Process CPT Contract Reference Allocated: NLC-CPT-22-155 Procurement Procedure Utilised: Direct Award From Framework Agreement Governing Legislation / Regulations: Public Contracts (Scotland) Regulations 2015 Date Contract Strategy Approved: 14 February 2023 Framework Owner: Scotland Excel Framework Title: Engineering & Technical Consultancy Framework Reference Number: 08-20 Lot Reference / Title: Lot 9 – Project and Commercial Management Date ITT Published: 19 June 2023 Tender Platform Utilised: PCS Quick Quote (PCSQQ) Tender Return Deadline: 26 June 2023 Number of Tenders Received: 1 Tenders Received from SME’s: 0 Tenders Received from NLC Based Tenderers: 0 Number of Recommended Tenderers: 1 Assessment Team: Roads and Lands Maintenance team Anticipated Agreement Start Date: 01 September 2023 Total Agreement Period (Months): 36 + 12 Maximum Total Agreement Value: £2,600,000 Page 356 of 366
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Appendix 2 – SME Status and location of all Tenderers Name of Tenderer Size of Tendering Organisation (Micro, Small, Medium or Large) Location (Local Authority / Council Area) Amey OW Ltd Large London Page 357 of 366
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref BF/JMcK Date 23/08/23 Contracts awarded below Committee approval threshold From Chief Officer (Assets and Procurement) Email mckinstryj@northlan.gov.uk Telephone James McKinstry 07939 281102 1. Background 1.1 The Councils General Contract Standing Orders (the ‘GCSOs’) outline financial approval thresholds for contracts for goods, works and services. Contract awards above £500,000 for Supplies and Services and above £2,000,000 for Works require approval by the Committee. These contract awards are considered by the Committee on a case-by-case basis. 1.2 Where the value of a contract award is between £50,000 and £500,000 for Supplies and Services and between £500,000 and £2,000,000 for Works, GCSOs require that the Chief Officer of Assets and Procurement award these contracts on behalf of the appropriate Chief Officer. 1.3 The Chief Officer of Assets and Procurement is required to notify Committee on a regular basis of any such contracts awarded on behalf of Procuring Service Areas. Executive Summary This report notifies the Committee of the contracts awarded between 1 April 2023 to 30 June 2023. It sets out those contracts awarded with a value below the financial threshold requiring Committee approval. Recommendations It is recommended that the Environment and Climate Change Committee: (1) are advised of the Contracts awarded below Committee approval threshold between 1 April 2023 to 30 June 2023 as per the process within the Council’s General Contract Standing Orders. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive Item 13 Page 359 of 366
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2. Report 2.1 The GCSOs require that contracts in excess of £500,000 for supplies and services and £2,000,000 for works are approved, on a case-by-case basis, by the Committee before award. 2.2 The GCSOs require that contracts with a value above £50,000 but less than £500,000 for Supplies and Services and above £500,000 but less than £2,000,000 for Works are awarded by the Chief Officer of Assets and Procurement on behalf of the appropriate Chief Officer. 2.3 The contracts awarded by the Chief Officer of Assets and Procurement that are under the £500,000 Committee financial approval threshold for Supplies and Services and £2,000,000 for Works in the period from 1 April 2023 to 30 June 2023 are detailed in Appendix 1. 3. Measures of success 3.1 Contracts support the delivery of Council and service priorities. 3.2 Appointment of contractors who have suitable experience and capability to deliver the required supplies, services or works. 3.3 Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 3.4 The Council’s Contract Register is kept updated by services and management information is comprehensive and accurate. 3.5 Best Value is both demonstrable and achieved. 4. Supporting documentation 4.1 Appendix 1 - Summary of contracts awarded. James McKinstry Chief Officer (Assets and Procurement) Page 360 of 366
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where Financial impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. The Council’s Procurement Strategy proposes methods of maximising the delivery of procurement benefits that could bring improved financial return to the Council and the areas wider economy. Certain benefits have a monetary value attached and these will be monitored on a project-by-project basis. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☒ No ☐ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where HR impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where Legal impacts have been identified, they have been established and Page 361 of 366
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addressed in each specific Contract Strategy and incorporated into the project. Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? All contracts listed have been assessed by the Enterprise Architecture Governance Group (EAGG). Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☒ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Sustainable procurement is one of the key objectives of the Council’s Procurement Strategy and will have a positive impact, including, embedding sustainable procurement as business as usual and incorporating community benefits into the Councils contracts. Supporting local businesses and SMEs through closer working with colleagues in the Council’s Enterprise department and by making our processes more streamlined and accessible. Where Environmental/Carbon impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Page 362 of 366
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Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Where Risk impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Contract award procedures may be susceptible to legal challenge if they are not discharged in accordance with GCSO and procurement legislation. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 363 of 366
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APPENDIX 1 – SUMMARY OF BELOW THRESHOLD CONTRACT AWARDS Contract Description Contract Award Date Contract Start Date Contract End Date Contract Extension Contract Value (inc extension) (£s) Successful Tenderer Supplies Services Works No of Tenders Received Route* Belziehill Interchange - Detailed Design 28/04/2023 01/05/2023 30/09/2023 28/02/2024 £81,848.74 Systra Ltd Services 1 *DAF3 NLC Ash Dieback Disease Action Plan 25/05/2023 26/05/2023 22/11/2023 N/A £63,250.00 Mott MacDonald Services 1 **DAF3 Maintenance and Servicing Contract for Automatic Air Monitoring Equipment 29/05/2023 03/07/2023 03/07/2026 03/07/2029 £200,000.00 ACOEM UK Ltd Services 1 ***CO *Direct Award from the Scotland Excel Engineering & Consultancy Services Multi-Supplier Framework, Lot 2 - Traffic & Transportation Services to best value provider. **Direct Award from the Scotland Excel Engineering & Consultancy Services Multi-Supplier Framework, Lot 9 - Project & Commercial Management to best value provider. ***Open Procedure contract awarded to best value provider. Key – Procurement Route CO - Contract Open Procedure CR - Contract Restricted Procedure FO - Framework Open Procedure FR - Framework Restricted Procedure Page 364 of 366
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FMCC - Mini Comp Council Framework FMC3 - Mini Comp 3rd Party Framework DAFC - Direct Award Council Framework DAF3 - Direct Award 3rd Party Framework DAH&SC - Direct Award Health & Social Care Related Services N - Negotiated Contract EXT - Extension to Contract/Framework Page 365 of 366
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