Agenda pack
North Lanarkshire Council · 8 February 2023
Back to Environment and Climate Change Committee — 8 February 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Our Ref: Your Ref: Contact: Tel: Fax: E-Mail: Date: Andrew Rose 07951 409714 rosean@northlan.gov.uk 30 Jan 2023 Members of the Environment and Climate Change Committee Chief Executive’s Office Archie Aitken Chief Officer of Legal & Democratic Civic Centre, Windmillhill Street Motherwell ML1 1AB DX 571701, Motherwell 2 www.northlanarkshire.gov.uk Notice is given that a Meeting of the ENVIRONMENT AND CLIMATE CHANGE COMMITTEE is to be held within the Council Chamber, Civic Centre, Motherwell on Wednesday, 8 February 2023 at 2:00 pm which you are requested to attend. The agenda of business is attached. Chief Officer of Legal and Democratic Members : Councillors: T Carragher, D Crichton, P Di Mascio, K Duffy, W Goldie, J Leckie, G Lennon, J Linden, H Loughran, A Masterton, M McBride, M McCulloch, P McDade, F McKay, J McPhilemy, L Mitchell, L Nolan, J Reddin, L Roarty, A Smith, A Stubbs, A Thomas, C Williams, N Wilson, G Woods. Page 1 of 147
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Agenda (1) Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 (2) Update Paper - Actions Taken Relevant to Rodent Complaints (page 7 - 12) Submit report by the Chief Officer (Community Operations) providing a further and final update on the steps that continue to be taken in respect of the action plan which was devised in order to direct resources to the areas of most significant concern, co-ordinating the response to the best effect and delivering improvement works and which follows the last update paper which was submitted to the former Environment and Place Committee on 24 August 2022 (copy herewith) (3) POW25 - Country Parks for the Future - Strathclyde Country Park Green Growth Accelerator (page 13 - 22) Submit report by the Chief Officer (Community Operations) providing an update on the conclusion of the Green Growth Accelerator pathfinder project developing a proposal to extend and upgrade the current Watersports Centre at Strathclyde Country Park including renewable energy generation solutions, together with the next steps for project delivery and key areas for decisions (copy herewith) (4) North Lanarkshire Biodiversity Action Plan 2023 - 2027 (page 23 - 32) Submit report by the Chief Officer (Community Operations) (1) presenting the current context for the ongoing climate crisis; (2) providing an update on the North Lanarkshire Biodiversity Action Plan, and (3) setting out the emerging national and international approach to tackling biodiversity loss and considers how conserving and enhancing North Lanarkshire’s local biodiversity can contribute to those wider targets and commitments (copy herewith) (5) Power Resilience Strategy (page 33 - 62) Submit report by the Chief Officer (Community Operations) (1) advising that the Scottish Government has requested that in addition to normal business continuity arrangements all public bodies should also have a stand-alone Power Resilience Strategy which would be enacted in the event of any failure of the national grid system, and (2) providing details of the Power Resilience Strategy that is now in place for the Council (copy herewith) (6) Remembering Together - Covid Memorial (page 63 - 68) Submit report by the Chief Officer (Community Operations) (1) providing an update on progress so far with the community co-creation process to create a Covid Memorial for North Lanarkshire through the Scotland wide Remembering Together program, and (2) outlining the next steps which will take the project through from consultation in 2022 to design and installation in 2023 (copy herewith) Page 3 of 147
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2 (7) Strategic Performance Framework - Public Sector Duties Climate Change Report 2021/2022 (page 69 - 92) Submit report by the Chief Officer of Assets and Procurement (1) providing a summary of the content of the Public Sector Report on Compliance with Climate Change Duties submitted on behalf of the council in November 2022 for report year 2021-22, and (2) advising that the Council is required to complete an annual submission to demonstrate that as a public body it is contributing to the nationally set climate change targets as well as adhering to its other responsibilities in terms of both adaptation and sustainability (copy herewith) (8) Meadowhead Road Active Travel and Road Safety Improvements Consultation (page 93 - 102) Submit report by the Chief Officer of Place seeking approval for the implementation of the active travel and road safety improvements proposed for Meadowhead Road, Wishaw (copy herewith) (9) Traffic Regulation Orders, Road Humps and Traffic Calming Delegated Powers (page 103 - 108) Submit report by the Chief Officer of Place seeking agreement to revise the Scheme of Delegation to Officers in relation to the promotion of Traffic Regulation Orders, traffic calming, and road hump schemes in order to progress delivery of schemes more timeously and minimise risk of losing external funding (copy herewith) (10) Prioritisation of Road Safety Improvements (page 109 - 116) Submit report by the Chief Officer of Place seeking approval for implementing a revised policy for prioritising traffic calming and pedestrian crossing requests (copy herewith) Contracts (11) Award of Contract for Routing and In-Cab Software (page 117 - 122) Submit report by the Chief Officer (Community Operations) asking the Committee to acknowledge the award of a contract for Optimised Routing and In-Cab Technology (copy herewith) (12) Contract Award for Professional and Technical Support around Environmental Improvements and Community Engagement (page 123 - 130) Submit report by the Chief Officer (Community Operations) asking Committee to acknowledge the actions of the then Head of Regulatory Services and Waste Solutions to award a Negotiated Tender for Professional and Technical Support around Environmental Improvements and Community Engagement (copy herewith) (13) Contract Award for Pest Control Services - Domestic & Corporate Premises - NLC-CPT-22- 035 (page 131 - 140) Submit report by the Chief Officer of Community Operations seeking approval of a contract for Pest Control Services - Domestic & Corporate Premises NLC-CPT-22-035 (copy herewith) Page 4 of 147
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3 (14) Contracts Awarded Below Committee Approval Threshold (page 141 - 147) Submit report by the Chief Officer of Assets and Procurement notifying the Committee of the contracts awarded between 1 October to 31 December 2022 with a value below the financial threshold requiring Committee approval (copy herewith) Page 5 of 147
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref: AM/PB Date 08/02/23 Update Paper - Actions Taken Relevant to Rodent Complaints From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary Following a motion to full Council of 13/08/2020, it was agreed to record and analyse all reports of rat sightings made to the Council and report the data to the relevant Council committee at regular intervals to help measure the scale and impact of the issue and inform the Council’s approach moving forward. At the full Council budget meeting of 02/03/2021, when the revenue budget was set for the 2021-2022 financial year, an extra £150,000 was awarded to Protective Services to treat defined priority areas experiencing high levels of rat infestation, to address local concerns. As part of the Recover NL funding provided to Services over financial year 2022/23, it was agreed that there would be a continuation of a free rodent control service delivered by the Council’s Protective Services division. This report provides a further and final update on the steps that continue to be taken in respect of the action plan which was devised in order to direct our resources to the areas of most significant concern, co-ordinating our response to the best effect and delivering improvement works. This report follows the last update paper which was submitted to the Environment & Place Committee on 24/08/2022. https://mars.northlanarkshire.gov.uk/egenda/images/att98474.pdf Recommendations It is recommended that Committee: • Support the actions that have and will continue to be undertaken to address identified problem areas. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (14) Ensure the highest standards of public protection AGENDA ITEM 2 Page 7 of 147
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1. Background 1.1 The full Council meeting held on 13/08/2020 agreed a motion to: “Record and analyse all reports of vermin sightings made to the Council and report the data to the relevant Council committee at regular intervals to help measure the scale and impact of the issue and inform the Council’s approach moving forward”. 1.2 The full Council budget meeting held on 02/03/2021 agreed to provide one off annual funding of £150,000 to: “Treat defined [Pest Control] priority areas over the summer period to address local concerns.” 2. Report 2.1 On 10/02/2021, a paper was submitted to the Environment & Transportation Committee on ‘Analysis and Actions Taken Relevant to Rodent Complaints’. That paper noted data on the historical prevalence of rats within North Lanarkshire, tabulating information on rat complaints logged and dealt with by the Service. 2.2 An update position on rat complaints logged and dealt with by the Service is detailed in Table 1 below: Table 1 Financial year Enquiry Response Within 2 Days Rat Sightings but no Treatment** Treatment - Private Property. Treatment – Council Property Total 2020 - 2021 786 1,169 1,955 98 % 131 2021 - 2022 2,230 1,007 3,237 96.2 % 223 2022 – 2023 to date * 1,831 796 2,627 88.2 % * 83 * Latest data compiled on 14/12/2022 (further data input on first response date is pending; performance figures will increase as this data input is completed) **Where rats are sighted but no treatment is possible. 2.3 As previously reported, throughout the pandemic several factors combined to contribute to an increase in the number of rat sightings and complaints within the Council area. As a further interim measure to assist in addressing the increase in rat numbers, a temporary suspension of pest control charging for rats and mice was agreed at full Council on 17/06/2021. Following allocation of funding towards the Recover NL programme for financial year 2022/23, this suspension of charging will now remain effective until 31/03/2023. It is anticipated that any decisions in respect of 2023/24 will be delivered at the full Council meeting budget settlement for the new financial year. 2.4 From the figures above, which represent the first three quarters of 2022/23, it is expected that the number of complaints received from private properties will reach a figure of around 2,400 which is around a 10% increase on the previous year. When this Page 8 of 147
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is compared to the level of enquiry received from Council properties, where the cost of pest control treatment has always been covered by the rent of the tenants so there is no upfront charge, it is estimated that around 1,061 enquiries will be received by the end of the year. This number is on a par with the previous two years. This information would suggest that either the work undertaken within the main Council housing localities is preventing a similar increase of complaint being experienced within the private sector which has seen an almost 200% increase over the same two year period. Alternatively, the results could demonstrate that the problems of rats within the area overall are more or less consistent over the last two years, but those residents living within their own homes are making best use of the free service. The outcome from this will be unknown until such times as either the free service and/or the RecoverNL funding is removed. 2.5 With the assistance of Council colleagues in the GIS team, we continue to record monthly data in respect of rat complaints and then plot this on a geographical basis. Analysis of this information allows the Service to prioritise proactive baiting to address concerns in any part of the Council area. The analysis of this heat map data affords the pest control service the capacity to identify areas where the scale of the problem is greatest. 2.6 We have continued to collaborate with Housing colleagues to secure the most effective clean-ups in areas of identified concern, both in gardens and in the wider public space areas, presenting skips for removal of waste and engaging with the local communities. 2.7 A précis of works undertaken within those areas most affected by rat sightings/ complaints since the last committee report on these matters is as follows: • In September, a total of 23 skip loads of waste and refuse were removed from the New Stevenston area (Wrangholm Drive and Phoenix Place) in a major clean-up of the locality. • That same month, a total of 35 skip loads of waste and refuse were removed from Thorndean Crescent, Bellshill in a major clean-up of the locality. • In October, a total of 6 skip loads of waste and refuse were removed from Langloan Place, Langloan Crescent and Langloan Street in Coatbridge. • That same month, a total of 7 skip loads of waste and refuse were removed from Broom Place, Mossneuk Street and Rose Park Cottages in Coatbridge. • That same month, a total of 9 skip loads of waste and refuse were removed from the Townhead area in a clean-up of Morar Crescent and Wilton Street. • In November, a total of 6 skip loads of waste and refuse were removed from the Croy area in a clean-up of Smithstone Crescent and McSparran Road. • That same month, a total of 12 skip loads of waste and refuse were removed from the Greenend area in a clean-up of Southfield Crescent, Beechwood Drive and the Elm Street junction. • That same month, a total of 11 skip loads of waste and refuse were removed from Mitchell Street, Woodside Street and Sharp Avenue in Coatbridge. • At the beginning of December, a total of 9 skip loads of waste and refuse were removed from the Kirkwood area of Coatbridge. 2.8 Although areas of Carfin and Newarthill were previously noted as being of possible concern, following liaison with Housing colleagues, the areas of immediate concern were in fact in relation to Motherwell, New Stevenston and Jerviston. As reported here and in previous committee reports, these areas have all now been addressed. Page 9 of 147
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2.9 We remain committed to addressing clean-ups in the areas of Newmains, Crindledyke and West Crindledyke, and we will review this work in the early part of 2023 in conjunction with Housing colleagues. 2.10 Housing Officers covering the Coatbridge and Northern Corridor have been consulted, and arrangements are being made to review and re-inspect Kirkwood and Dundyvan, in addition to inspecting Shawhead and Sikeside, in order to undertake clean-ups in the first quarter of 2023. 2.11 We are currently (December 2022) in discussion with Housing colleagues who have confirmed that they have identified a further 10 areas that they wish to jointly target, across Airdrie and Cumbernauld areas. Work to clean-up identified gardens in relation to waste accumulations, and to cut back vegetation in identified public spaces, will be coordinated over the first quarter of 2023. 2.12 We have received a quotation for cutback and clearance works to remove waste, refuse and debris from Golfhill Road in Wishawhill, and to lay topsoil and turf over the temporary access road currently running through the garden of one of the properties. At the time of compiling this report, Environmental Health Officers are liaising with Housing colleagues and contractors to schedule a start date for these works. 3. Measures of success 3.1 A gradual reduction in rat numbers throughout the Council area leading to an overall improvement in the environment of local communities. 4. Supporting documentation N/A Andrew McPherson Chief Officer (Community Operations) Page 10 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The current suspension of charging for rats and mice has removed any financial barrier that some low-income households may have to securing effective and professional pest control treatment, although this will cease on 1 April 2023. If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☒ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Additional costs and reduced income associated with the suspension of pest control charging and associated clean-ups will be managed through the use of the temporary Recover NL funding. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Page 11 of 147
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Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The identification of hotspot areas, and their improvement through effective treatments for rodent infestations, will have a positive impact on the local environment and its use by local communities. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Page 12 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AM/VA/CM Date 08/02/23 POW25 – Country Parks for the Future - Strathclyde Country Park Green Growth Accelerator From Andrew McPherson, Chief Officer (Community Operations) E-mail Mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary This report updates committee on the conclusion of the Green Growth Accelerator (GGA) pathfinder project developing a proposal to extend and upgrade the current Watersports Centre at Strathclyde Country Park including renewable energy generation solutions. The report also outlines the next steps for project delivery and highlights key areas for decisions. The GGA pathfinder grant paid for over 75% of the costs of developing plans through to Riba Stage 2 based on the project providing an exemplar for retrofitting renewable energy to existing public sector facilities. Developing the project not only delivers against the council’s Country Parks for the Future program by tackling one of the flagship proposals in the adopted Masterplan for Strathclyde Country Park, but also delivers against the council ambition to be Net Zero by 2030. The project is forecast to reduce carbon emissions by 90%. During the lifetime of the project energy prices have dramatically increased, increasing the urgency for delivery of projects which control not only carbon emissions but also costs. The estimated cost of the project is currently £15 million. The Scottish Government have advised that they will award a Green Growth Accelerator funding agreement of £10million in revenue payments over 10years subject to the project delivering successfully. The remaining funding comes from Country Parks for the Future capital allocation, Placed Based Investment program and Shared Prosperity. Recommendations It is recommended that committee: 1. Recognises the successful outcome of the GGA pathfinder process. 2. Supports further work to develop and deliver a fully funded project. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (16) Transform our natural environment to support wellbeing and inward investment and enhance it for current and future generations AGENDA ITEM 3 Page 13 of 147
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1. Background 1.1 The need to modernise the Watersports Centre and provide updated public services, including space for delivery of the outdoor education program, was recognised during the master planning process for Strathclyde Country Park and approved by Policy and Strategy committee in March 2020. The Watersports Centre was completed in 1976 and has only received limited infrastructure budget since, with minor interior décor upgrades, and a recent upgrade to outdoor education provision. The windows, heating, and roofing throughout are all the original, resulting in a very aging fabric with poor insulation, spaces that are not fit for purpose, poor energy efficiency and a poor quality visitor environment. The building is well past the age that similar council assets have been upgraded. 1.2 The Council have been investigating green energy solutions linked to parks for several years through a Scotland wide Park Power research project led by Greenspace Scotland. Strathclyde Country Park (SCP) was identified by independent consultants as a site with very high potential. 1.3 In August 2021, a bid was submitted to the Scottish Government for the renewable energy led redevelopment of the Watersports Centre to be a pathfinder project for the new Green Growth Accelerator programme. It was one of only 5 pathfinder projects accepted and received a revenue grant of £120k which covered a significant proportion of the costs of developing the project to RIBA stage 2. This process was taken forward utilising multi-disciplinary consultancy procured through Hub SW. 1.4 The pathfinder process involved the production of a business case for the proposed redevelopment, required prior to the Scottish Government considering a bid from the council for £10m in funding to support the delivery of the project. 2. Report 2.1 Upgrades to the Watersports Centre focus on creating new renewable energy generated from heat in the loch water, transferred to the building by a heat pump, and electricity generated from a solar canopy over one of the car parks. The building will require to be improved in terms of energy efficiency to utilise the heat from the loch and similarly requires internal reconfiguration to meet modern service needs (public and staff) and an extension to accommodate functions currently provided externally to the building in less energy efficient ways. To a lesser extent the project also investigated renewable energy considerations throughout the park, including replacing temporary buildings with a renovated Bothwellhaugh Cottage, improvements to street lighting and installing more Electric Vehicle charging. 2.2 While the main driver of the Green Growth Accelerator funding is to find ways of decreasing the carbon footprint of old municipal buildings, the benefits to the council and communities will be much wider. The refurbished building would enable: • A ground floor modern waterfront café to be created, which will be a significant visitor and tourism asset. • Improved visitor welcome space including a modern reception area, a multipurpose auditorium and a flexible atrium area as a gateway to park facilities. • Modernised watersports changing facilities encouraging increased usage of watersports facilities by the community. • Dedicated space for Edinburgh University Rowing Club creating a secure revenue stream and creating a partnership with the University and Scottish Rowing to encourage youth rowing pathways. Page 14 of 147
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• Improved office, hot desk and flexible meeting space for on-site and wider council staff. • Improved welcome areas for the outdoor education programme. • An opportunity to separate operational arboricultural maintenance staff and machinery to a separate site away from public spaces by relocating them to Bothwellhaugh Cottage. 2.3 This business case has been presented to the Scottish Government and was well received. It includes proposals for metrics, which will form the basis of SG revenue payments of up to £10million to the council over a 10-year basis, conditional on performance. These are proposed as: Generation of renewable heat and power (installation of Water Source Heat Pump and 1100m2 Solar Photovoltaic system) 90% reduction in carbon emissions, totalling 138,590kgCo2e per year associated with energy consumption reduction of 148,192kWhrs per year across Strathclyde Park. Establishment of a low carbon travel hub, enabling solar-powered electric vehicle charging and travel. A 20% increase in number of educational establishments benefitting from outdoor learning on site. It should be noted that if the metrics are only partially achieved, the grant would be proportional. Budget overview 2.4 Cost estimates for the project elements are outlined below. Item Cost Estimate Rationale for inclusion Watersports Centre Redevelopment £12.1mil Enables significant energy savings and facilitates removal of temporary accommodation. Improved visitor experience. Reduced operating costs. Bothwellhaugh Cottage £0.25 mil Currently derelict building to be utilised as a base for Arboriculture who cannot be hosted in WSC. Reduces council liability. EV Charging and Street lighting Improvements £0.25mil Contributes to Carbon Savings. Improved public facilities. NLC Contingency £1.2mil Calculated on current design stage. Likely to reduce as project progresses through remainder of RIBA design stages. Inflationary Increase Allowance £1mil Based on QS Projections Building Warrant, Planning Fees etc £0.2mil Based on sq meterage of development TOTAL £ 15mil All project elements are required to meet the metrics for the main GGA grant. 2.5 The estimated costs currently contain a 10% composite risk contingency which the QS use as standard. An additional council client contingency has been set at 10% in line with assessed risks. The QS have also provided an estimate for inflation based on a construction midpoint of Q2 2024. Page 15 of 147
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2.6 The GGA project is likely to be subject to the same inflationary risks as other council projects as inflation rates surge at the fastest rates seen in 30 years and supply chain issues continue to impact on delivery timescales. 2.7 The funding matrix for the project is shown below: Source Value Status GGA revenue agreement £10,000,000 Provisionally accepted as pathfinder Country Parks For the Future £3,400,000 Secured Place Based Investment Program £1,000,000 Secured, subject to Board approval UK Shared Prosperity fund £400,000 Secured Revenue Savings £200,000 Calculated over lifetime of project. TOTAL £15,000,000 2.8 The £3.4M allocation from the Country Parks for the Future capital budget will have an impact on the previous capital programme and a number of projects will now be reprofiled to determine whether they can be delivered if other external funding can be realised. 2.9 The Council’s capital investment borrowing costs are managed through the Public Works Loan Board (PWLB). There would not be a single loan covering the borrowing needed to deliver the capital works associated with the redevelopment of the Watersports Centre. Borrowing from PWLB would be offset in its entirety by the Scottish Government GGA main grant if metrics are met. Project Programme Framework 2.10 An indicative timeframe is detailed below. Item / Milestone Comment Start Complete Project initiation Jan 2023 Feb 2023 Funding offers accepted by NLC Jan 2023 Procurement - Hub SW Feb 2023 April 2023 Detailed design and planning approval March 2023 August 2023 Construction Sept 2023 May 2025 3. Measures of success • Renovated Watersports Centre and associated park facilities operating at near net zero carbon emissions, contributing to net zero ambition. • Increased visitor numbers to building and park, leading to health and wellbeing improvements • Increased catering income, improving long term economic outlook for NLC and potential job creation. 4. Supporting documentation Appendix 1 - Visualisations Page 16 of 147
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Andrew McPherson Chief Officer (Community Operations) Page 17 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☒ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? To enable a business case to be approved by the Scottish Government Financial solutions have been involved in development and project board approvals. The project will utilise Country Parks for the Future capital allocation, which will significantly reduce the range of other country parks projects delivered in the current programme, unless alternative external funding is secured. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Page 18 of 147
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Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The proposed project significantly reduces carbon emissions and provides a clearly defined pathway to reduce emissions associated with existing buildings and/or new build projects. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? The risks associated with the project are being recorded and monitored via the NLC project management documentation system. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 19 of 147
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Appendix 1 – Architects Visual Impressions Page 20 of 147
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AM/VA/HA/LM Date 08/02/23 North Lanarkshire Biodiversity Action Plan 2023 - 2027 From Andrew McPherson, Chief Officer, Community Operations E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary We face twin reinforcing crises – a decline in biodiversity will make the climate crisis worse and a changing climate will increase the rate of biodiversity loss. We all depend on biodiversity and so the biodiversity crisis affects everyone. This report presents Committee with the current context and an update on the North Lanarkshire Biodiversity Action Plan. This plan will assist in fulfilling the Council’s commitment to tackling the twin crises of biodiversity loss and climate change. The report sets out the emerging national and international approach to tackling biodiversity loss and considers how conserving and enhancing North Lanarkshire’s local biodiversity can contribute to those wider targets and commitments. Recommendations It is recommended that the Environment & Climate Change committee 1) Recognises the significance of the Local biodiversity action plan to deliver future targets to contribute to tackling the twin crises of biodiversity loss and climate change and endorses the progress shown so far. 2) Approves the updated North Lanarkshire Biodiversity Action Plan. The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (16) Transform our natural environment to support wellbeing and inward investment and enhance it for current and future generations AGENDA ITEM 4 Page 23 of 147
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1. Background 1.1 The first North Lanarkshire Biodiversity Action Plan was published in 1999. The plan set out actions to conserve and enhance the habitats and species that contribute to the unique character and heritage of North Lanarkshire. Action Plans were written for 17 habitats and species that were identified as being of local importance. The plans have been updated previously in 2004, 2008 and 2015. 1.2 Much positive work has been undertaken since the original North Lanarkshire Biodiversity Action Plan was published with highlights including: • Since 2010 the council has planted around 180,000 trees, covering 80 hectares of land. • This year, 3 bogs will have work undertaken to restore them, bringing the total to 7 bogs improved since 2015 with funding of £120,000 from Nature Scot’s Peatland Action Fund. • 20 new ponds have been created within the last 5 years, with 10 of these ponds at Gartcosh Local Nature Reserve. 30 ponds have been maintained for wildlife within this same 5-year period. 1.3 Under the Nature Conservation (Scotland) Act (2004)1 all public bodies in Scotland are required to further the conservation of biodiversity. The Wildlife and Natural Environment (WANE) Act (2011)2 instructs public bodies in Scotland to report every three years on the actions which they have taken to meet this biodiversity duty. The last Biodiversity duty report was approved at the Environment and Transportation committee on 10 February 2021. 1.4 Since 2015 there have been substantial changes in national policy and legislation and at present there is significant transformation on the horizon through the outcome of the 15th Conference of Parties to the United Nations Convention on Biological Diversity (COP15). More locally, we await the publication of the new Scottish Biodiversity Strategy and subsequent delivery plans. 1.5 This updated plan focuses on what we know and presents updated information on local habitats and species, and it identifies a range of future actions to take forward over the duration of the plan. 2. Report North Lanarkshire Biodiversity Action Plan 2023-2027 2.1 The plan looks to the aspirations as set out in the Scottish Biodiversity Strategy3, while providing the local context for delivery on the ground. The plan’s primary objectives are: 1. To maintain and enhance: • The populations and natural ranges of native species and the quality and range of wildlife habitats and ecosystems. • Internationally and nationally important and threatened species, habitats and ecosystems. 1 https://www.legislation.gov.uk/asp/2004/6/contents 2 https://www.legislation.gov.uk/asp/2011/6/contents/enacted 3 https:/www.gov.scot/policies/biodiversity/ Page 24 of 147
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• Species, habitats, and managed ecosystems that are characteristic of North Lanarkshire or are of local importance. • The biodiversity of natural and semi-natural habitats where this has been diminished over recent decades. 2. To identify priorities for habitat and species conservation and set realistic targets and timescales for these. 3. To work with the development industry to identify opportunities for biodiversity enhancement within development proposals. 4. To increase community awareness of, and involvement in, conserving biodiversity. 2.2 Details of the 7 broad areas for action (with habitat and spaces action plans) can be found in Appendix One. Following approval of this report a fully illustrated version of the plan will be made available on the council website and details circulated to partners and community boards. Biodiversity in an International context 2.3 The UN General Assembly has proclaimed 2021 to 2030 the UN Decade on Ecosystem Restoration following a proposal for action by over 70 countries from all latitudes. This is the timeline scientists have identified as the last chance to prevent catastrophic climate change and resultant biodiversity loss. 2.4 At COP26 in Glasgow, the Scottish Government joined other nations in endorsing the Leaders Pledge for Nature: to reverse nature loss by 2030. 2.5 On 19 December 2022 at the Convention on Biological Diversity (CBD), COP15 in Montreal the Global Biodiversity Framework was adopted. It includes a 2030 set of targets to act as a stepping stone towards the 2050 Vision of “Living in harmony with nature”. Delegates agreed to protect 30% of Earth’s land and oceans for nature by 2030, this commitment is known as ‘30 by 30’. 2.6 To put this in context, globally, only 15% of land and freshwaters are protected. In Scotland, protected areas cover around 18% of land consisting of designated sites such as Sites of Special Scientific Interest (SSSI), Special Areas of Conservation (SAC), and Special Protected Areas (SPA). If existing National Parks were included, this increases to 23%. This means we need an increase of 7-12% to reach 30% by 2030. For comparison, 37% of Scotland’s seas are protected.4 Edinburgh Declaration and the post-2020 global biodiversity framework 2.7 North Lanarkshire Council became a signatory to the Edinburgh Declaration on 22nd June 2021 to show support and commitment for a post 2020 global agreement that reflects the key role of local government in delivery, implementation and mainstreaming of biodiversity. 2.8 This declaration sets out the aspirations and commitments of the Scottish Government, Edinburgh Process partners, and the wider subnational constituency of the Convention on Biological Diversity, in delivering for nature over the coming decade. European context 4 30 by 30 explained | NatureScot Page 25 of 147
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2.9 Scottish Ministers have said they are committed to maintaining or exceeding EU environmental standards and in preparing the new Scottish Biodiversity Strategy, close account will be taken of the EU Biodiversity Strategy (published in 2021). Scotland's Strategic context 2.10 The Environment Strategy5 for Scotland creates the overarching framework for Scotland's strategies and plans on the environment and climate change. Its vision and outcomes describe long-term ambitions for Scotland's environment and Scotland’s role in tackling the global climate and nature crises. The vision states: 'By 2045 - By restoring nature and ending Scotland's contribution to climate change, our country is transformed for the better - helping to secure the wellbeing of our people and planet for generations to come.’ 2.11 The Scottish Government has proposed a new Biodiversity strategy to halt biodiversity loss by 2030 and reverse it by 2045. 2.12 The overall aim of the new strategy is: ‘to deliver the transformational change needed to protect and restore terrestrial, freshwater and marine biodiversity in Scotland.’ 2.13 The Strategy is the starting point in a process which will lead into the development of rolling delivery plans and, the introduction of a Natural Environment Bill, and statutory nature restoration targets. Development of the updated North Lanarkshire Biodiversity Action Plan - Delivering on Nature-based Solutions 2.14 Nature-based Solutions are defined by the International Union for the Conservation of Nature as ‘actions to protect, sustainably manage, and restore natural or modified ecosystems that address societal challenges effectively and adaptively, simultaneously providing human well-being and biodiversity benefits’. 2.15 Since 1999 when the first North Lanarkshire Biodiversity Action Plan was produced, the biodiversity partnership has contributed to and taken forward actions of this kind. For example, the considerable work in restoring North Lanarkshire’s peatlands to functioning ecosystems, increasing habitat and sequestering carbon and positively impacting climate change. 2.16 More recently considerable work has also been undertaken in establishing several new meadows in prominent locations throughout North Lanarkshire with significant areas planted in the three country parks. Additionally, existing unmanaged grassland at the Bellshill Gateway cycle facility has been supplemented with seeding and plug plants to enhance the wildflower meadow and wildflower turf and seeding has been used on ground disturbed for the development of the cycle tracks. 2.17 The next stage of this work, following community consultation undertaken in late 2022, is the introduction of biodiversity meadows at several town parks this summer. 5 https://www.gov.scot/publications/environment-strategy-scotland-vision-outcomes/ Page 26 of 147
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2.18 The new biodiversity action plan identifies further nature-based solutions for delivery across North Lanarkshire. Consultation on the draft plan 2.19 Both internal consultees and the wider biodiversity partners were contacted for updates to the plan and consulted on reviewed plans. The consultation was circulated to the public and our communities through community boards and the council website, to all councillors, council staff and via press and social media. A summary can be found below. Internal Response 2.20 The following key areas for improvement were raised: • Improved protection of habitat from developments. • Integration of development and habitat corridors and other biodiversity improvements. • Stronger more collaborative cross service working. 2.21 To help meet these concerns the following commitment has now been included as an objective of the plan: Work with the development industry to identify opportunities for biodiversity enhancement within development proposals. Public Response 2.22 In brief, there was support for: • protection and expansion of the greenbelt. • reducing grass (and hedgerow) cutting and uplifting cuttings, particularly during the summer and autumn months when they are flowering and fruiting. • More environmental education. 2.23 There was concern shown on the loss of greenspaces to development and lack of sufficient recompense when developers damage habitats. Monitoring of future actions 2.24 Individual actions from the Biodiversity Action Plan are distributed over the five years of the plan to enable monitoring. Updates from across council services and partners will allow accurate recording of actions and reporting to Scottish Government. Planning and the Biodiversity Action Plan 2.25 The Scottish Government states that its approach to planning will support their response to the twin global crises of biodiversity loss and climate change by strengthening policies to protect and restore Scotland's biodiversity and natural assets and improving their long-term resilience to the impacts of our changing climate. 2.26 Through work on National Planning Policy Framework 4 (NPF4) new proposals will be developed to deliver positive effects for biodiversity from development. The North Lanarkshire Biodiversity action plan helps inform the Planning process by highlighting key habitats and species alongside key actions that can be taken through the development process. The Community Greenspace team uses the plan and complementary local designations such at Sites of Importance for Nature Conservation and Local Nature Reserves to provide considered recommendations and advice to the Page 27 of 147
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planning department in their assessments of Planning Applications and strategic planning decisions. 3. Measures of success 3.1 Publication of the 2023- 2027 North Lanarkshire Biodiversity Action Plan. 3.2 The delivery of North Lanarkshire’s contribution to national and international targets to halt loss of and restore biodiversity (by 2045). 4. Supporting documentation Appendix 1 – North Lanarkshire Biodiversity Action Plan 2023-2027 (draft) Andrew McPherson Chief Officer (Community Operations) Page 28 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ Page 29 of 147
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If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The updated North Lanarkshire Biodiversity Action Plan provides positive opportunities to enhance carbon storage through nature-based solutions including peatland restoration & tree planting. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 30 of 147
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Appendix One North Lanarkshire Biodiversity Action Plan 2023-2027 Details of the 7 broad areas for action (with draft habitat and spaces action plans) can be found in here Our local biodiversity | North Lanarkshire Council, along with our most recent Biodiversity Duty Report, covering the period 2018 – 2021. Page 31 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref: AM Date 08/02/23 Power Resilience Strategy From Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary A Black Start event is the name for the recovery process following a complete (or partial) shutdown of the Great Britain (GB) electricity system (National Electricity Transmissions Failure) where the planning assumption is that full power restoration could take up to seven days. The timeframe to a full power cut is likely to be less than 2-minutes, meaning there will be no preparation time. The planning arrangements for such a recovery process are described under the term Power Resilience. Within the last United Kingdom Government National Risk Assessment, Black Start is rated as a medium likelihood with significant impacts. Although the Council has well documented and comprehensive business continuity planning measures in place, all of these are based on the assumption that there will be a national power supply available. As a consequence, the Scottish Government have requested that in addition to normal business continuity arrangements all public bodies should also have a stand-alone Power Resilience Strategy which would be enacted in the event of any failure of the national grid system. The report provides details of the Power Resilience Strategy that is now in place for the Council. Recommendations It is recommended that Committee: 1. Supports the implementation of the Power Resilience Strategy for the Council. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (14) Ensure the highest standards of public protection AGENDA ITEM 5 Page 33 of 147
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1. Background 1.1 A Black Start event is the name for the recovery process following a complete (or partial) shutdown of the Great Britain (GB) electricity system (National Electricity Transmissions Failure) where the planning assumption is that full power restoration could take up to seven days. The timeframe to a full power cut is likely to be less than 2-minutes, meaning there will be no preparation time. 1.2 The planning arrangements for such a recovery process are described under the term Power Resilience. Within the last United Kingdom Government National Risk Assessment, Black Start is rated as a medium likelihood with significant impacts. 1.3 Although the council has well documented and comprehensive business continuity planning measures in place, all of these are based on the assumption that there will be a national power supply available. As a consequence, the Scottish Government have requested that in addition to normal business continuity arrangements all public bodies should have a stand-alone Power Resilience Strategy which would be enacted in the event of any failure of the national grid system. 1.4 Full details of the council’s Strategy are contained at Appendix 1. All appendices for the document have been removed due to the sensitive and personal information contained within them. 1.5 It should also be noted that although this specific strategy relates to a Black Start event, the resilience measures that are being put in place would also cover the key recommendations outlined within the recent Storm Arwen report and would also enhance the resilience of the council and local communities in the event of a more localised power failure or any other emergency incident. 2. Report 2.1 In the event of a Black Start event, it is anticipated that around 70% of properties will start to receive a power supply within 3 days, however as this will be a unique event and any reconnection will most likely be subject to severe disruption, the planning assumption from the Scottish Government is to assume a potential Black Start event lasting for a period of up to 7 days. The table below provides an indication of anticipated timeline of restoration: Timeline Recovery Point of failure Point of failure to full NETS failure is estimated at less than two minutes, leaving no opportunity for alert or mitigation. 0-2 Hours Some power stations expected back online as part of re- establishing the National Grid but where and when unknown. 2-6 Hours Power progressively restored to customers (circa 5%) as power stations restart and form power islands. 6-12 Hours Power islands begin to join up to form skeleton transmission network (circa 10% restored). Page 34 of 147
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12-48 Hours Rota load disconnections used to ration power if needed (circa 60% restored). 2-7 Days Continuation of rota load disconnections. • Day 3 circa 70% restored • Day 4 circa 85% restored • Day 5 circa 90% restored • Day 6 circa 95% restored • Day 7 circa 100% restored 7–14 Days Potential of intermittent widespread disruption via rota load disconnection. 2.2 The Power Resilience Response Centre (PRRC) will act as the site for the strategic response to a Black Start event and this will be located at the Community Safety Hub, Unit 1E North Caldeen Rd, Coatbridge, ML5 4EF as at present this is the only building in the Council estate with back-up generator capability and therefore power resilient. 2.3 Police Scotland will notify designated key personnel of the council of the Black Start event together with the Community Safety Hub. Upon receiving this notification, all other key personnel will be contacted by officers within the Community Safety Hub and the Power Resilience Management Team (PRMT) stood up and chaired by the Chief Executive or nominated depute. The PRMT will coordinate the overall Council response and will liaise with all external partners though the Lanarkshire Multi Agency Co- Ordination Centre (MACC) located at the Police Scotland Offices, Windmillhill Street, Motherwell. 2.4 Throughout the event, all available resources of the Council will be solely focussed on the preservation of life and accordingly all resources will be channelled into maintaining and supporting the following key critical service areas: Service Area Purpose Social Care To identify and support vulnerable persons where there is risk to life or limb. Fleet/ Fuel Provision of fuel and fleet vehicles to allow delivery of key critical services throughout the district. Housing Solutions Delivery of services relevant to sheltered housing complexes and high-rise buildings and provision of accommodation for those homeless either because of the Black Start or otherwise. Asset and Procurement Solutions Opening of key buildings that will be used in response to Black Start and staffing of these facilities. Communications Initiate and maintain communication with staff, the public and Elected Members Roads In severe weather, keep access roads clear for critical buildings (including care homes) to allow key personnel and emergency services access. Page 35 of 147
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It should be emphasised that no other services will be delivered over the course of the event as every effort will be provided to ensuring that the above key services are delivered. Each of these areas have a dedicated power resilience plan to ensure that this will be done – a copy of which is included within the overall strategy. 2.5 Although each of the critical service areas detailed above will have a detailed plan as to how they will be delivered, there will be several routine tasks that will require to be delivered throughout the period of the event outwith or in support of the above critical service areas. This may include communication tasks, vehicle delivery etc. As this response will be on a 24 hour basis a sizeable number of volunteers will be required. A pool of around 100 volunteers will therefore be kept within the strategy so that they can be contacted in the event of any such incident occurring. 2.6 Effective communication throughout any Black Start event will be critical but also extremely challenging. The Power Resilience Strategy outlines the key groups of people who will require regular contact and the methods of providing that communication: • General Public – to provide reassurance that the event is being effectively managed to prevent/ limit social unrest. • Key Elected Members – Leader/ Depute Leader/ MP/ MSP • Members of the PRMT and operational support • Strategic Partners – Police Scotland, NHS Lanarkshire etc. 2.7 Although there are several methods which will be utilised to ensure effective communication to all parties (face to face visits, billboards etc) communication between the PRMT and the operational support teams delivering the Council response will be time critical and an immediate and reliable communication method must therefore be available. The Scottish Government planning assumption is that no power based telephony system will be available although it may be that mobile telephony will be available for the first four hours. Considering this, and in the absence of any national solution, the Resilience Planning Team have assessed that the only guarantee of effective internal communication over this event will be through satellite telephony. In response, 20 satellite phones have now been purchased and will be retained within the Community Safety Hub and deployed in the event of any Black Start or other emergency incident which would benefit from their use. 2.8 Together with the provision of satellite phones, regular communication with residents will be critical to maintaining public confidence and limit any level of unrest. Although national messaging will be available to residents with battery-operated or in-car radios, it is important that some evidence of this being managed at a local level is also evident. To deliver regular local messaging, public information boards will be provided on the gates of most primary schools so the message is delivered to all local communities. This messaging will be delivered through A3 inserts to boards which will have already been put in place at the entrance to all primary schools. Again, these Boards would also be available for community/ school use at all times and not just exclusively for the purpose of a Black Start event. 2.9 Although the entire resource of the Council will be focussed on the preservation of life, it is accepted that there will be an expectation from the public that there will be some front facing contact made available to allow direct contact with those persons involved in the overall response. To accommodate this, 9 Public Assistance Centres (PACs) will be deployed across the Council area with one in each of the nine Community Board areas. Page 36 of 147
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2.10 A full list of the PACs, together with a location map, is contained within the Strategy and attached at Appendix 2 of this report. The purpose of these facilities will be to comply with the Power Resilience Guidance which has been issued for such centres: • To provide a destination where members of the public can physically attend to speak to someone involved in the Black Start response and be provided with the most up to date position. This will provide a physical point of contact which is an important part of the response. • To provide a base should emergency services require shelter or where emergency supplies (water etc) can be dropped off and made ready for distribution. • To provide a facility of last resort for emergency evacuation/ shelter for any individual(s) e.g. passengers stranded at a railway station in freezing temperatures. • Facilities will be manned and operational 24 hours per day. • A vehicle will be deployed to each PAC which can be utilised in the event of any emergency and to assist with communication with the PRRC. • Each PAC will be provided with a satellite telephone which will allow direct and immediate contact with the PRRC. • For operational and safety reasons, a minimum of three people will be deployed at each PAC. 2.11 At present none of the PACs are provided with any power resilience. To address this, nine mobile generators have been purchased and will be deployed at each of the sites to allow each building to be provided with heat and light. Discussions have also taken place with Scottish Power Energy Networks with a request that they contribute towards this cost. This fits with the outcomes from the recent Storm Arwen report which recommends that power resilience should be increased across public bodies and the energy network. 2.12 In keeping with the principle that anything purchased in preparation of a Black Start event should also be multi-purpose, the generators purchased are mobile which will allow their use in any other council response, and their purchase would also increase the overall emergency resilience of the council by making nine of the current designated rest centres power resilient. 2.13 Irrespective of the effectiveness of the council response and indeed that of our strategic partners, key to the successful management of any Black Start event will be an effective community response. To facilitate this, the Resilience Planning team together with the council’s Community Partnership Team have delivered enhanced ‘Resilience Grab Bags’ to all key community groups. The purpose of these bags is to provide both information and equipment which will assist communities in dealing with events affecting their local area. Along with the standard winter response equipment, this will also include information and equipment to assist in the event of any Black Start event e.g. walkie talkies. Further to this, full details of the strategy will also be presented to all Community Boards so they are fully sited. 2.14 Throughout the period of the event there will be no mechanism for the general public to purchase any food. Any attempt by the Council to assist in the delivery of food to all 360,000 residents over this period is completely unrealistic. Residents will be encouraged to work together, supporting others through existing resilient community and voluntary groups and this is included within the information provided to communities through the Resilience Grab Bags. It should be reiterated that the PACs will not be utilised to deliver a drop in facility for local residents seeking food and they Page 37 of 147
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will only be made available to members of the public who are facing a serious threat to life. 2.15 Similar to food, the priority for Scottish Water will be to keep drinking water flowing/available where possible with a focus on hospitals, prisons and critical national infrastructure. Bottled or tankered water will not be supplied to Local Authorities however we will facilitate the distribution of water supplies through the PACs if this is required. 2.16 As with the Council being advised of the start of a Black Start event, the Council will also be notified when the event has ended. Receipt of this notification will then allow the Council to move from an incident response phase to a recovery phase. The recovery process from a Black Start may be challenging and long-term and priority will continue to be given to those most in need throughout the recovery process. The recovery phase from a Black Start event will also be included as a specific item within Business Continuity Plans for all Service areas. 3. Measures of success 3.1 An effective response to any Black Start event affecting the Council area. 4. Supporting documentation 4.1 Appendix 1 – Power Resilience Strategy 4.2 Appendix 2 – List and Map Showing all Public Assistance Centres Andrew McPherson Chief Officer (Community Operations) Page 38 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Prior to approval of the proposed strategy, funding was secured from current capital and revenue resources for the purchase of the items detailed above. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? The Civil Contingencies Act 2004 and the Civil Contingencies Act 2004 (Contingency Planning) (Scotland) Regulations 2005 define local authorities as Category 1 Responders and as such we are required to fulfil the statutory obligations in respect of contingency planning and business continuity. 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ Page 39 of 147
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5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Agreement now in place with Datavita to allow access to their facility from designated officers from Health and Social Care. Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Communications Team fully involved in the development of the Strategy and details of their input are included within the Strategy. 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? The absence of any strategy relevant to a Black Start event would expose the Council to criticism and potential legal challenge. The risk with regards to Power Resilience is a stand-alone Corporate risk. Page 40 of 147
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Appendix 1 – Power Resilience Strategy Page 41 of 147
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POWER RESILIENCE STRATEGY NOVEMBER 2022 Page 42 of 147
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Document Control Title Power Resilience Strategy Owner Contact Governance Group Author T Murphy Contact Revision History Number Originator Date Review Commenced Revision description / record of change Version 1 Nov 2022 Document approvals Number Governance Group Date approval granted Date approval to be requested (If document still draft) CMT Consultation Record (for most recent update) Status of document consulted upon Stakeholders consulted / date Strategic Alignment Next review date Review date December 2023 Andrew McPherson mcphersona@northlan.gov.uk Corporate Resilience Management Team murphyte@northlan.gov.uk Version 1 CMT 22/11/2022 N/A Live All services wihtin the Council during year before document approved at CMT. Improve the health and wellbeing of our communities. Page 43 of 147
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3 Power Resilience Strategy November 2022 Contents 1. Background and Purpose of Document 4 2. Planning Assumptions 5 3. Power Resilience Response Centre 6 4. Activation 7 5. Governance 9 6. Critical Services 11 7. Communications 12 8. IT Capability 14 9. Community Engagement / Resilience 15 10. Power Resilience Volunteers 16 11. Food/Water 17 12. Recovery 18 Appendices 1. Power Resilience Response Centre Map ? 2. PRRS Generator Monitoring / Maintenance Procedure ? 3. Power Resilience Response Kit ? 4. PRRC Activation Procedure ? 5. Key Contacts / Confirmation of contact ? 6. PRMT Agenda ? 7. Action Log ? 8. Social Care Power Resilience Procedure ? 9. Fleet Power Resilience Procedure ? 10. Housing Solutions Power Resilience Procedure ? 11. Asset & Procurement Solutions Power Resilience Procedure ? 12. Communications Power Resilience Procedure ? 13. Roads Power Resilience Procedure ? 14. Message Template ? 15. Public Assistance Centres ? 16. Public Information Boards ? 17. Example Information Notice ? 18. Power Resilience Support Team ? Page 44 of 147
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4 Power Resilience Strategy November 2022 1. Background A Black Start event is the name for the recovery process following a complete (or partial) shutdown of the Great Britain (GB) electricity system (National Electricity Transmissions Failure), where the planning assumption is full power restoration could take up to seven days. The timeframe to a full power cut is likely to be less than 2-minutes, meaning there will be no preparation time. The planning arrangements for such a recovery process are described under the term Power Resilience. Within the last United Kingdom Government National Risk Assessment, Black Start is rated with medium likelihood and significant impacts. Although the Council has well documented and comprehensive business continuity planning measures in place, all of these are based on the assumption that there will be a national power supply available. As a consequence, the Scottish Government have requested that in addition to normal business continuity arrangements all public bodies should also have a stand-alone Power Resilience Strategy which would be enacted in the event of any failure of the national grid system. In short, the delivery of any Council Services during a Black Start event will be limited to those critical services which are required to preserve life and every available resource available to the Council during this event will be dedicated to this task. All other normal Council services and priorities will be suspended over this time. The aim of this document is to provide a framework for and to enhance the Council’s power resilience arrangements. The objectives of this plan are to: • Outline and develop arrangements to be progressed in preparation for a Black Start. • Establish an activation framework to ensure an appropriate response to these conditions. • Outline the measures to ensure effective communications with the community, Council Officers, Elected Members and partner organisations. • Facilitate a corporate, coordinated response to Black Start. • Provide the framework for continued provision of essential services to the community to protect human life. • To minimise the harmful effects of the emergency. • Suspend all non-critical services to maintain and enhance essential services at an appropriate level. • To provide mutual support and co-operation between responders. • To open and operate community-based emergency Public Assistance Centres. • To support the local community and their part in response and recovery. • To promote a swift return to a normal life. Page 45 of 147
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5 Power Resilience Strategy November 2022 2. Planning Assumptions This Power Resilience Strategy is based on the following planning assumptions: • The National Electricity Transmission System (NETS) failure is identified by the Scottish Risk Assessment (SRA) as a High civil emergency risk. • Government support will be limited so local responders need to manage the incident with local resources. • Power resilience planning arrangements assume no power for a period of up to 7 days but many of the legacy impacts will take longer to resolve. • Business continuity impacts on private, public and third sector organisations, including transport, finance, retail, manufacturing, and the production and distribution of food and fuel will place unprecedented, unconventional demand on emergency responders to sustain critical services and support communities. • Total failure of the NETS will impact multiple sectors and disrupt day to day activities creating direct and indirect threats to life and challenges for operational capacity. • Impacts will be widespread and cumulative as infrastructure and sectors struggle, further compounding challenges. • Continuous Airwave radio operation is not guaranteed, mobile telephony and access to the internet / internet telephony will not be available. Limited landline and RAYNET capability may be available in some areas. • Partners will develop specific power resilience business continuity plans. • In looking for information, welfare support and security the public may gravitate to any place or building with a functioning power supply regardless of its primary purpose, be that a hospital or police station for example. • Public order and the security of premises may become an issue. • The anticipated timeline for the restoration of mains electricity supplies from the initial point of a failure is noted below: Timeline Recovery Point of failure Point of failure to full NETS failure is estimated at less than two minutes, leaving no opportunity for alert or mitigation. 0-2 Hours Some power stations expected back online as part of re-establishing the National Grid but where and when unknown. 2-6 Hours Power progressively restored to customers (circa 5%) as power stations restart and form power islands. 6-12 Hours Power islands begin to join up to form skeleton transmission network (circa 10% restored). 12-48 Hours Rota load disconnections used to ration power if needed (circa 60% restored). 2-7 Days Continuation of rota load disconnections. • Day 3 circa 70% restored • Day 4 circa 85% restored • Day 5 circa 90% restored • Day 6 circa 95% restored • Day 7 circa 100% restored 7 – 14 Days Potential of intermittent widespread disruption via rota load disconnection. Page 46 of 147
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6 Power Resilience Strategy November 2022 3. Power Resilience Response Centre It will be critical to have a central Power Resilience Response Centre (PRRC) where the response to the Black Start will be coordinated from. Obviously, this facility will have to be power resilient. The Community Safety Hub, Unit 1E North Caldeen Rd Coatbridge ML5 4EF will be the site for the strategic response to a Black Start event as at present this is the only building in the NLC estate with back-up generator capability. The generator can provide power for 5-7 days and can be refuelled while operating if fuel is available. A location map for the facility is contained within Appendix 1 to this document. To ensure generator capacity is maintained, regular checks and testing of the generator are undertaken by the Community Safety Hub which will also include sufficient fuel supply to guarantee 7 days of operation. Further details on the testing is contained within Appendix 2 and will be implemented and monitored on an ongoing basis by the Community Safety Hub. A Black Start Response Kit has been deployed at the Community Safety Hub. This has a copy of the Power Resilience Plan and instruction for personnel at the Hub as to what action should be taken immediately in the event of notification of a Black Start by Police Scotland. A copy of the information and equipment contained within the response kit is contained at Appendix 3. Page 47 of 147
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7 Power Resilience Strategy November 2022 4. Activation This protocol will be activated by Lanarkshire’s Divisional Chief Superintendent or Divisional Superintendent, based on information passed to Police Scotland Service Overview by power companies including SPEN who manage Lanarkshire’s electricity distribution network. A NETS failure event will prompt Police Scotland to declare a Major Incident on behalf of Scotland’s Resilience Partnerships. There will be no further information cascade by power companies whose priority will be to restore power to the national grid. Police Scotland Service Overview and Area Control Rooms will therefore take responsibility to cascade notifications to Category 1 and 2 Responders. If during office hours, initial contact will be attempted by telephone to LRP partner resilience leads and thereafter police officers will be sent to the headquarters / main offices of partner responders. If outwith office hours, contact will be attempted via details held by Police Area Control Rooms. Partners will provide representation at the designated local Multi-Agency Coordination Centre (MACC) location (as detailed below) to facilitate management of the incident. • Police Scotland Divisional HQ (127 Windmillhill Street, Motherwell, ML1 1RZ) Representation to the MACC will be through the Head of Regulatory Services and Waste Solutions or in their absence the Resilience Development Co- Ordinator. The local MACC will be co-ordinated by Police and partners will agree meeting frequency, mindful that remote comms will be very limited, so face to face meetings may be the norm. The West of Scotland on-call Police Emergency Planning Adviser will inform the West of Scotland Regional Resilience Partnership (WoSRRP) Co- ordinators who will advise multi-agency partners if a Regional Resilience Partnership meeting is convened. External Notification Police Scotland will inform the Council of the declared Black Start through contact with the following key personnel: • Des Murray • Derek Brown • Andrew McPherson • Teresa Murphy • Community Safety Hub This will be completed through an immediate SMS message to the designated phone numbers and by a visit by a police officer to the Community Safety Hub. Page 48 of 147
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8 Power Resilience Strategy November 2022 Internal Notification Following notification to the Community Safety Hub by Police Scotland the Black Start response will be initiated by relevant personnel at the Hub which will then formally transfer to the PRRC until such times as the Black Start event is stood down. An appropriate Black Start Response Procedure (Appendix 4) is held within the PRRC and this will be accessed by the nominated personnel within the PRRC. To facilitate this initial response, all staff operating within the Community Safety Hub will immediately be deployed to assist in the initial contact process. The first response will involve contacting all key personnel who will form the Power Resilience Management Team and will be responsible for coordinating the Council response. A full list of the key contacts is contained within Appendix 5 and will contain core members of the Corporate Management Team and Corporate Resilience Management Team. Members of the PRRC initiating this response will contact all key personnel and then record how they have been contacted. This will be through several different options: 1. Global SMS message 2. Telephone while available. 3. In person through a visit to the home address if there is no response to the above two options. All contacts will be asked to attend the PRRC as soon as possible. On arrival at the PRRC the Power Resilience Management Team (PRMT) will be stood up and this will be chaired by the Chief Executive or in his absence the Head of Regulatory Services and Waste Solutions. It will be the intention to commence the first meeting of the PRMT within two hours of the initial notification of the Black Start event from Police Scotland. Page 49 of 147
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9 Power Resilience Strategy November 2022 The overall governance for the black start response is summarised in the diagram below: 5. Governance SGoRR / SCG LRP / MACC PRMT Comms Public Information Staff Information Elected Member Information Operations General Public Public Protection Care for People Home Care / Persons at Risk Fuel SGoRR – Scottish Government Resilience Room When the scale or complexity of an emergency is such that some degree of central government co- ordination or support becomes necessary, Scottish Government will activate its emergency response arrangements through SGoRR. The precise role of SGoRR will vary depending on the nature of the emergency. SGoRR will: • provide strategic direction for Scotland • co-ordinate and support the activity of SG Directorates • collate and maintain a strategic picture of the emergency response with a particular focus on response and recovery issues • brief Ministers • ensure effective communication between local, Scottish and UK levels, including the co-ordination of reports on the response and recovery effort • support response and recovery efforts as appropriate, including the allocation of scarce Scottish resources • determine the Scottish Government’s public communication strategy and co-ordinate national public messages in consultation with SCGs and other key stakeholders • disseminate national advice and information for the public, through the media • if appropriate, liaise and work in partnership with the UK Government. SCG – Strategic Coordination Group Under the Civil Contingencies Act 2004 Category 1 responders have a duty to co-operate/share information. This undertaken through Regional Resilience Partnerships (RRP), and Local Resilience Partnerships (LRP). In cases where it becomes clear that the complexity or scale of an emergency requires resources, expertise or co-ordination beyond the capacity of the tactical level, it may be necessary to invoke the strategic level of management to take overall command and set the strategic direction. Once this occurs, tactical commanders will direct operations within the context of any direction or parameters set by the strategic group. Page 50 of 147
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10 Power Resilience Strategy November 2022 MACC/LRP A local Multi Agency Co-ordination Centre (MACC) will be convened at the Police Scotland Q Division HQ at Motherwell Police Station, Windmillhill Street, ML1 1RZ to enable communication and co-ordination of the response between partner agencies that make up the Local Resilience Partnership (LRP) i.e. North and South Lanarkshire Councils, Police Scotland, Scottish Fire and Rescue Service, Scottish Ambulance Service and Category 2 Responders (the Utility Companies). The frequency of meetings will be determined by Police Scotland who will chair the meeting and North Lanarkshire Council will be represented at this meeting by the Head of Regulatory Services and Waste Solutions (or Depute). Initially Airwave handsets or mobile telephony will be used for communication between the MACC and PRRC but in the failure of this designated runners will be required to communicate information between the two groups. The on-call Police Emergency Procedures Advisers will also inform the West of Scotland Regional Resilience Partnership (WoSRRP) Co-ordinators. WoSRRP Co-ordinators will contact multi-agency partners in event that a Regional Resilience Partnership meeting is convened. PRMT The role of the Power Resilience Management Team is to: • Determine the strategic aim and objectives for response (see below). • Establish a policy for the overall co-ordination of the corporate response and ensure appropriate resourcing and access to expertise at all levels. • Liaise with strategic managers of other agencies and ensure that the aim, objectives and policies are integrated with those of the LRP and Health and Social Care Partnership (HSCP). • Liaise with the Local Resilience Partnership (LRP) / Police Scotland Divisional Commander at the MACC at Motherwell Police Station. • Integrate key communication with the public. Where possible establish liaison with local radio. • Prioritise the demands of tactical managers and allocate limited strategic resources (such as fuel) and expertise to meet high priority tactical requirements in line with prevailing environmental conditions. • Provide a focus for liaison and communication with LRP (local Police Scotland Divisional Commander). • Where possible establish communication with the Leader, Senior Elected Members, local Members of Parliament (MPs) and local/regional Members of the Scottish Parliament (MSPs). • Plan and co-ordinate recovery and a return to a state of normality. The agenda for PRMT meetings will follow a standard format contained as Appendix 6 although the Chief Executive/ delegate will have discretion to vary the agenda as response needs emerge. The agenda will focus on the critical services i.e. those services previously identified by Heads of Service that are essential to preserve human life. All actions emerging and agreed at the PRMT will be logged in accordance with Appendix 7 and the recording of all meetings will be undertaken by a trained loggist. Page 51 of 147
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11 Power Resilience Strategy November 2022 6. Critical Services All available resource of the Council will be focussed on the preservation of life and accordingly all resources of the Council will be channelled into the following key critical service areas: Service Area Purpose Social Care To identify and support vulnerable persons where there is risk to life or limb. Fleet/ Fuel Provision of fuel and fleet vehicles to allow delivery of key critical services throughout the district. Housing Solutions Delivery of services relevant to sheltered housing complexes and high- rise buildings and provision of accommodation for those homeless either because of the Black Start or otherwise. Asset and Procurement Solutions Opening of key buildings that will be used in response to Black Start and staffing of these facilities. Communications Initiate and maintain communication with staff, the public and Elected Members Roads In severe weather, keep access roads clear for key personnel and emergency services to critical buildings including care homes. Updates on all the above Services will be delivered through the standard PRMT agenda, however specific Black Start response documents for each activity are included within Appendices 8-13. These documents outline how that service will deliver its critical function. It should be emphasised that throughout the period of the Black Start event, no other service areas will be delivered by the Council and every resource will be channelled into delivery of the above critical service areas. Page 52 of 147
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12 Power Resilience Strategy November 2022 7. Communications Internal The reasonable worst case planning assumption is that all forms of communication (mobile, internet, and landline) will be lost immediately or degrade over the first day. Although any short- term mobile connectivity (potentially up to 4 hours) will be exploited as much as possible, this is not guaranteed and will not be a long-term option. Outwith the PRMT meetings detailed above, internal communication shall be maintained through the following mechanisms taking into account this planning assumption. • Air Wave Capability There are 2 air wave radios currently held by the Resilience Development Co-ordinator and Resilience Development Officer. On activation of this plan one will be used in the PRRC and the second used by the representative at the MACC or as required. The planning assumption will be that full Airwave connectivity will be available. • Satellite Telephone System In the absence of any definite mobile telephone capability, satellite telephones/ batteries and chargers will be utilised to allow 24-hour connectivity with the Public Assistance Centres locations and key facilities such as Bellshill depot as required. The hand-held units and batteries will be stored in the Community Safety Hub when not in use. During an incident the batteries will be recharged as required in the PRRC. • Face to Face Council vehicles will be positioned at the PRRC and PACs and used to transfer staff to allow face to face communication between PRRC and PACs, key staff, MACC, external agencies and Elected Members. Where communication is made by any member of the public with any employee at the PACs the details of this conversation/ request will be recorded in accordance with the template message form contained at Appendix 15. The purpose of this will be to ensure that the requests from members of the public receive a decision. External Partner Communication Communication with Resilience Partners will be through attendance at the MACC meetings by the Head of Regulatory Services and Waste Solutions or depute. Public Communication Communicating with the public will be crucial to: • Provide reassurance and alleviate concerns • Provide practical information and support • Outline what is being done to bring the situation to a conclusion It is inevitable in a Black Start event that people will panic as communication through the normal channels (tv, digital, radio, print) will not be available. Alternative ways to communicate to the public is therefore essential to deliver key messages providing assurance that the incident is being effectively managed and that public order is maintained. It has been identified that several Public Assistance Centres will be established and supported by Public Information Boards which will provide updated information at key points throughout the day. Page 53 of 147
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13 Power Resilience Strategy November 2022 Public Assistance Centres Public Assistance Centres (PACs) will be set up in 9 Council facilities, with one in each of the nine Community Board areas. These facilities will be opened and staffed by council employees and a full list of the PACs, together with a location map, is contained at Appendix 15. All PACs will have generated power which will allow basic lighting, heat and the provision of hot drinks. The purpose of these facilities will be: • To provide a destination where members of the public can physically attend to speak to someone involved in the Black Start response and be provided with the most up to date position. This will provide a physical point of contact which is an important part of the response. • To provide a base should emergency services require shelter or where emergency supplies (water etc) can be dropped off and made ready for distribution. • A vehicle will also be deployed to each PAC which can be utilised in the event of any emergency and to assist with communication with the PRRC. • The intention will be to keep these facilities manned and operational 24 hours per day. • Each PAC will be provided with a satellite telephone which will allow direct and immediate contact with the PRRC. • For operational and safety reasons, a minimum of three people will be deployed at each PAC. • Provide a facility of last resort for emergency evacuation/ shelter for any individual(s). It should be emphasised that these facilities will not be used to make people comfortable; rather only when they need shelter to prevent any threat to life e.g. passengers stranded at a railway station in freezing temperatures. Due to these 9 facilities being power resilient, it will be likely that this will also draw unwanted attention. At the outset of the Black Start event, details of the 9 PACs will be provided to Police Scotland at the first meeting at the MACC which will allow use of the facilities of all emergency services but also allow a police presence in and around the facilities when required. The opening of each of the PACs is contained within the specific black start response procedure listed at Appendix 11. Public Information Boards To complement the PACs, every primary school within the area will be utilised as a Public Information Board (PIB). This will allow regular updates on the event to be posted at agreed time frames. These time frames will need to be flexible, but at the start of the event updates will be posted at 9am, 2pm and 8pm. The boards, where possible, will be placed and secured to the front gate of the school but decisions will be made for the most appropriate location at each school so that it is clearly visible and all information bulletins will be highlighted so they are easily recognisable. Each PIB will also provide information on the nearest PAC. A list of all PIBs together with location maps are contained within Appendix 16 and an example of the first information announcement is contained at Appendix 17. National Messaging It is possible that members of the public will still have access to broadcasts (mobile phones with power, car radios, wind up or battery powered radios etc) which will be maintained nationally throughout the Black Start period and accordingly the public will be advised to listen for public service announcements through BBC Radio Scotland on the appropriate radio frequencies. Elected Member Communication All elected members have a supportive role to play within their local communities and they will be provided with Black Start information packs which will provide the key messages of the overall response e.g. position of the PACS/PIBs etc. In addition to the information to be provided to every elected member, during any Black Start event, regular visits will be made to the Leader and Depute Leader of the Council by a representative from the PRMT to advise of the actions being taken. Where possible, visits will also be made to all MP’s and MSP’s to provide a similar update. The frequency of any face to face visits will be determined by the PRMT and will depend upon the level and criticality of information available. Page 54 of 147
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14 Power Resilience Strategy November 2022 8. IT Capability In short, the assumption will be that there will be no access to any Council or national IT systems through the PRRC due to potential power failures interfering with internet suppliers. To address this issue and allow access to critical systems if required, arrangements are in place with Data Vita. Seven disaster recovery desks will be available at the Data Vita base in Chapelhall and appropriate location maps, access arrangements etc are included within the resilience response document for Health and Social Care at Appendix 8. Page 55 of 147
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15 Power Resilience Strategy November 2022 9. Community Engagement/Resilience Irrespective of the effectiveness of the Council response and indeed that of our strategic partners, key to the successful management of any Black Start event will be an effective community response. To facilitate this, the Resilience Planning team together with the Council’s Communities Team have engaged with local community organisations and all Community Boards. This has allowed details of the action that will be taken in accordance with this strategy to be conveyed which in turn will provide assurance to communities and reduce the risk of public concern and civil unrest. Together with this, ‘Resilience Grab Bags’ have been provided to all key community groups. The purpose of these bags will be to provide both information and equipment which will assist communities in dealing with events affecting their local area. Along with the standard winter response equipment, this will also include information and equipment to assist in the event of any Black Start event. This will give details of PACs, PIBs and radio stations where national information will be broadcast along with torches, battery operated radios etc. Page 56 of 147
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16 Power Resilience Strategy November 2022 10. Power Resilience Support Team In addition to the critical service areas detailed above, there will be several routine tasks that will require to be delivered throughout the period of the event – attendance at PACs, vehicle delivery and refuelling, change of public information boards etc. To assist with this, a list of volunteers has been established who will be deployed by the PRMT to provide the necessary assistance and is contained at Appendix 18. This initial list will be the principal contacts and contact with these individuals will commence following the first PRMT meeting, and reference is included within the initial agenda. That said, depending on the extent of the event and unforeseen issues that may emerge, the PRMT may need to commence further contact with other members of staff that would be available through normal emergency contact details. Page 57 of 147
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17 Power Resilience Strategy November 2022 11. Water and Food Supply Water During a Black Start event the priority for Scottish Water will be to keep drinking water flowing/ available where possible with a focus on hospitals, prisons and critical national infrastructure. Bottled or tankered water will not be supplied to Local Authorities however we will where possible facilitate the distribution of water supplies through the PACs. Food It is not within the remit of the council to supply food to the public. Residents will be encouraged to work together, supporting others through existing resilient community and voluntary groups and this will be included within the information provided to communities through the Resilience Planning Grab Bags. Page 58 of 147
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18 Power Resilience Strategy November 2022 12. Recovery/Stand Down The PRMT will take the decision to stand down response measures, only once it is clear that the ‘incident response’ phase has concluded, and the focus shifts to recovery. This decision may be taken in consultation with multi agency partners. The recovery process from a Black Start may be challenging and long-term, and priority will continue to be given to those most in need throughout this recovery process. The recovery phase from a Black Start event is also included as a specific item within Business Continuity Plans for all Service areas. Page 59 of 147
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This document can be made available in a range of languages and formats, including large print, braille, audio, electronic and accessible formats. To make a request, please contact Corporate Communications at: corporatecommunications@northlan.gov.uk ’S urrainn dhuinn an sgrìobhaidh seo a chur ann an diofar chànanan agus chruthan, a’ gabhail a-steach clò mòr, braille, cruth claisneachd agus cruthan dealanach agus ruigsinneach. Gus iarrtas a dhèanamh, cuir fios gu Conaltradh Corporra aig: corporatecommunications@northlan.gov.uk Niniejszy dokument można otrzymać w wielu różnych językach i formatach, w tym również dużym drukiem, alfabetem Braille’a, w wersji dźwiękowej, elektronicznej i w innych dostępnych formatach. Prośby należy składać na ręce zespołu ds. komunikacji drogą elektroniczną na adres: corporatecommunications@northlan.gov.uk 此文件可以多种不同语言和格式提供，包括大字体、点字、音频、电子和易读格式。 如想提出请求，请联系企业传讯部：corporatecommunications@northlan.gov.uk ۔ ہے سکتا جا ایکیا ہمافر یمیں ںتورصو ئیسار بلقا روا نکار ٹ یلیکٹرا ،وی�ڈآ ، ی�بر ،فوحر ےبڑ لبشمو ںتورصو روا ںنوباز مختلف کو ر�ی�وستاد سا corporatecommunications@northlan.gov.uk : ی ئیں �مافر بطہار پر سا سے ر����ش�ی�کی���و یکمیو ٹ ی�رپورکا یلیے کے ستاخورد مکر ہابر CC_2022_00341 Produced by NORTH LANARKSHIRE COUNCIL Resilience Community Operations Civic Centre Windmillhill Street Motherwell ML1 1AB t. 07939 280152 e. contingencyplanning@northlan.gov.uk NORTHLANARKSHIRE.GOV.UK Page 61 of 147
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Appendix 2 – List of Public Assistance Centres 1 Airdrie Airdrie @home Centre 2 Clark St Airdrie ML6 6HD 2 Viewpark Viewpark Community Education Centre Old Edinburgh Rd Viewpark G71 6PG 3 Chryston Gartcosh Hall Lochend Rd Gartcosh G69 8AB 4 Coatbridge Charlotte Toal Centre Dundyvan Rd Coatbridge ML5 1DN 5 Cumbernauld Muirfield Community Education Centre 1A South Muirhead Rd Cumbernauld G67 1AX 6 Kilsyth Garrel Vale Community Education Centre Duncansfield Kilsyth G65 9JW 7 Motherwell Pat Cullinan Community Centre Logans Rd Motherwell ML1 3PB 8 Shotts Shotts Leisure Centre Benhar Rd Shotts ML7 5EP 9 Wishaw Pather Community Centre Caledonian Rd Wishaw ML2 0HZ Page 62 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref AM/VA/CM Date 08/02/23 Remembering Together – Covid Memorial From Andrew McPherson, Chief Officer (Community Operations) E-mail Mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary This report provides an update on progress so far with the community co-creation process to create a Covid Memorial for North Lanarkshire through the Scotland wide Remembering Together program. The report outlines the next steps which will take the project through from consultation in 2022 to design and installation in 2023. Recommendations It is recommended that the Environment and Climate Change committee: 1) Recognise the progress on developing a Covid memorial co-created with communities. 2) Endorses the proposals to take the program through to completion. The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (15) Encourage the health and wellbeing of people through a range of social, cultural, and leisure activities AGENDA ITEM 6 Page 63 of 147
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1. Background 1.1 In 2021 a national memorial project was begun in Glasgow, in Pollok Park, initiated by The Herald and created by Alec Finlay. This project highlighted that there was a desire for other kinds of memorial that communities can co-create and that many people need this space and project to process their experience. The Scottish Government announced it would fund the Remembering Together programme of co-created community memorial projects in every local authority in the country with greenspace scotland coordinating the programme nationally. 1.2 All 32 local authority areas in Scotland are commissioning artists or creative practitioners to co-create with their communities, exploring who, what and how we want to remember and honour all those affected by Covid. Covid touched, and continues to affect, everyone in Scotland, and in the world. Remembering Together gives our community some space to pause, to reflect and to consider all that has happened and is still happening. The Remembering Together programme aims to provide fitting and lasting local tributes to those who lost their lives to COVID-19 and other illnesses, and those who have experienced change, loss and isolation in other ways during the pandemic. The programme will provide spaces that people can visit and cherish; where people will be able to gather in person to mark the pandemic and to remember those we have lost and pay tribute to the many ways we offered support and solidarity to one another during an extraordinary period. 1.3 Remembering Together is being delivered differently in each of the Scottish local authority areas and the local authority is not always the lead agency, however North Lanarkshire Council is the partner delivering Remembering Together for our communities. This is because the memorial will form the first major artistic piece of the Art Park in Strathclyde Country Park (SCP) in line with Country Parks for the future and the masterplan for SCP approved by the Policy and Strategy committee in March 2020. Strathclyde Country Park is a regional level attraction with excellent visitor facilities including a changing places toilet, electric vehicle charging and free parking which contributes to its suitability as the host site for the memorial. The peaceful park atmosphere is an appropriate location for allowing visitors to reflect as they visit the memorial. 1.4 Proposals to engage artists to co-create ideas with communities focusing on a single memorial at SCP were outlined and agreed at the Environment and Transportation committee in February 2022. 2. Report 2.1 In order to guide the Remembering Together process the council formed a multi departmental panel with representation from Active and Creative Communities, the Communities Team and Community Operations. A call out for artists was advertised early in 2022 and several artists were shortlisted for interview in May 2022. A team of two were appointed, John Martin Fulton and Russell McGovern. These artists have a strong track record of working with community groups, including those who are harder to reach. 2.2 The artists received an initial list of eight community groups from across North Lanarkshire from the Communities Team, selected because in various different ways these groups’ activities had been significantly impacted by the pandemic. The artists also spent some time engaging with new groups to ensure a good representative spread both geographically and in terms of differing backgrounds and barriers. Thirty Page 64 of 147
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groups in total were invited to participate and fifteen accepted with approximately 280 individuals engaging with the process. 2.3 Workshops were arranged with the different groups and while these explored options for a permanent artistic output to commemorate the pandemic they also acted as a form of art therapy, enabling participants to explore their feelings and learn new creative skills which can positively impact on mental health and resilience. The workshops were also a great space for people to reconnect socially. The outputs of the workshops will be used to create a book as a permanent output and will also be available digitally online for everyone to explore and learn from. 2.4 Workshops were completed early December 2022 and the artists will now work with the council’s Art Park panel to consider how the community co-creation outputs can be converted to a series of feasible options for different permanent pieces in the park. The intention is that these options will then be displayed for all our communities to see and respond to in the Spring. 2.5 Based on the results of the second phase of community input a design will be chosen around the start of the 2023/24 financial year and is likely to go into production around June 2023. The intention is the Remembering Together Memorial will be in place in the park by the end of 2023. As well as this physical output the co-creation process and photos and video of the memorial from inception to creation will be available digitally through the council website to enable everyone to share the experience. 2.6 The cost of running the community co-creation workshops, (phase 1) of Remembering Together, was £15k and funded by Greenspace Scotland. The next steps of Remembering Together are being resourced through a £100k grant to the council from the Scottish Government through Greenspace Scotland. 2.7 Although the memorial is to be located within Strathclyde Country Park and access will be available to all, should any local community group consider that a a more localised act of remembrance is required, then the Council’s Community Partnership team will support that organisation to determine if external grant funding could be accessed to assist in delivery of this. 3. Measures of success 3.1 The installation of an artistic piece in Strathclyde Country Park co-created by representatives from communities from across North Lanarkshire which commemorates the experience our people had during the Covid 19 pandemic. 4. Supporting documentation N/A Andrew McPherson Chief Officer (Community Operations) Page 65 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 66 of 147
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Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The completed memorial will be promoted to communities through our communications activities 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 67 of 147
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref JMCK/LS Date 08/02/23 Strategic Performance Framework - Public Sector Duties Climate Change Report 2021/2022 From James McKinstry, Chief Officer of Assets & Procurement E-mail mcKinstryj@northlan.gov.uk Telephone 07939 281102 Executive Summary The purpose of this report is to provide committee with a summary of the content of the Public Sector Report on Compliance with Climate Change Duties submitted on behalf of the council in November 2022 for report year 2021-22. The council is required to complete an annual submission to demonstrate that as a public body it is contributing to the nationally set climate change targets as well as adhering to its other responsibilities in terms of both adaptation and sustainability. In the most recent reporting the council’s carbon-equivalent footprint was reported as 62,769.6 carbon tonnes equivalent (tco2e), an increase of 4% from the previous year’s reporting however an overall reduction of 46.4% from the baseline year. Whilst it is an increase in the organisational footprint, it is not on the scale anticipated for this reporting year associated with the COVID- 19 ventilation measures within council buildings. Recommendations It is recommended that Environment and Climate Change Committee: (1) review the performance overview presented within this report and accompanying appendices, and (2) acknowledge the good progress made to deliver direct and indirect climate actions in order to reduce the overall emissions of North Lanarkshire The Plan for North Lanarkshire Priority All priorities Ambition statement (25) Ensure intelligent use of data and information to support fully evidence based decision making and future planning AGENDA ITEM 7 Page 69 of 147
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1. Background 1.1 The ‘Climate Change (Duties of Public Bodies; Reporting Requirements) (Scotland) Order 2015’, introduced a legal obligation for public bodies to report annually detailing their compliance with the duties specified in the Climate Change (Scotland) Act 2009 and its subsequent amendments. The report is produced annually for the most recently completed financial year with a submission date of the 30th November. 1.2 Each year information and data is collated and verified for submission by individual services. The report template is comprised of a number of sections which are mainly descriptive of the organisation: • Profile; • Governance; • Emissions and Projects; • Adaptation; • Procurement; • Validation; and • A non-mandatory section: Wider Influence. 1.3 Following the introduction of mandatory reporting, the council took the opportunity to reset its baseline and therefore any progress reported is based on the carbon boundary identified for 2015/16. 1.4 ‘The Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020’ has introduced additional requirements for this year’s reporting: • a target date for achieving zero direct emissions of greenhouse gases, or such other targets that demonstrate how the body is contributing to Scotland achieving its emissions reduction targets; • targets for reducing indirect emissions of greenhouse gases; and • financial planning information and spend. 1.5 The annual reporting is supported by the Sustainable Scotland Network who also undertake the analysis and report their overall findings including strengths and weaknesses in public body reporting. 2. Report 2.1 This report focuses on the performance of the council in reducing its carbon emissions as contained within the Emissions and Projects section of the November 2022 submission. The full submission will be available on Sustainable Scotland Network’s website in March 2023, and a copy is available directly from the Climate Change Lead Officer. Overview of Progress 2.2 The council’s emissions are broken down into three different categories: Scope 1 (direct), and Scope 2 & 3 (indirect), and reflects the majority of its emissions. Direct greenhouse gas emissions are those from sources that are owned or controlled by the reporting entity (i.e. the council) whereas indirect are a result of the activities of the reporting entity but occur at sources owned or controlled by another entity. An example of this is the council’s transport emissions. The fleet’s use of petrol and diesel is Scope 1 whereas business mileage (grey fleet) is deemed Scope 3 as they are emissions arising from staff using their own vehicles for council related business. Page 70 of 147
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2.2.1 As illustrated in Figure 1, emissions associated with lifecycle of materials, NLP Customer Consumption, staff commuting and use of public transport for business travel as well as residential emissions are excluded from the council’s footprint. Figure 1 North Lanarkshire Council’s Carbon Boundary 2.2.2 The Public Sector Leadership on the Global Climate Emergency Guidance published in October 2021 advised that ‘over time public bodies will be expected to report on their scope 3 emissions as fully as possible’. Whilst the council currently meets the reporting expectations in terms of reasonableness, it is not yet possible to accurately capture emission data on: • Purchased goods and services; • Capital goods; • Upstream transportation and distribution; and • Employee commuting. 2.2.3 The approval of the Climate Plan ACT2030 saw the replacement of annual reduction targets with the introduction of carbon budgets set for each year until 2026 for buildings, transport and waste. The purpose of budgeting is to drive thematic emission reductions by designating each an annual allowance. The current reporting year’s budgets made adjustments for measures such as additional ventilation due to COVID-19 as well as other factors and consequently the carbon budget was set at 9% higher than the previous year’s footprint. Reported progress is detailed in Appendix 1. Page 71 of 147
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Table 1 Carbon Budgets Set (tCO2e) Annual Reduction Targets Buildings Transport Waste Annual Emissions Target Reduction from baseline 2021/22 49,205 5,973 12,133 67,311 42.5% 2022/23 46,745 5,855 12,133 64,733 44.7% 2023/24 44,408 5,737 12,133 62,278 46.8% 2024/25 42,187 5,619 10,355 58,161 50.3% 2025/26 40,078 5,501 10,355 55,934 52.2% 2.2.4 There are a number of factors that impact on the council’s footprint such as:- changes to the conversion factors set within the greenhouse gas protocol; seasonal weather and events (Beast from the East/Storm Emma); operational hours of buildings; demand for services; policy decisions (short term bin amnesty in October 2017). Table 2 Summary of Emissions from the baseline year to the end of the report year (2015/16-2020/21) (tCO2e) Year Scope 1 Scope 2 Scope 3 Total Reduction/Increase (-/+) in Emissions since baseline year 2015/16* 35,611 41,516 39,948 117,075 2016/17 34,358 36,945 41,038 112,341 -4.04% 2017/18** 36,079 29,858 55,786 121,723 3.97% 2018/19 35,347 21,525 41,029 97,900 -16.38% 2019/20 33,475 20,898 22,740 77,113 -34.13% 2020/21 29,815 15,731 14,815 60,361 -48.44% 2021/22 31,874 15,853 15,043 62,770 -46.4% *Baseline year **’Beast from the East’ and Bin Amnesty 2.2.5 The table above provides a summary of the council’s annual footprint since its baseline year (2015/16) and the progress reported each year thereafter. As reported to the Environment & Transportation committee on 9 February 2022 the council exceeded its reduction targets in 2019 and 2021. 2.2.6 For the current reporting year emissions have increased but not as much as anticipated. This may in part by attributed to the introduction of the Energy Policy in November 2021 where a refined heating regime was introduced. There has been a significant increase in staff mileage resulting in an additional 757,941 miles travelled. Another increase is food waste from commercial premises as they became fully functional at the end of COVID-19 restrictions. These two examples highlight the influence policy and other factors aside consumption have on greenhouse gas emissions. A list of the council’s consumption and resulting emissions is contained in Appendix 2. Climate Action 2.3 This section highlights a sample of the activity and action contained within the Climate Plan Action Plan update (Appendix 3). These actions contribute to reducing North Lanarkshire’s emissions as well as encouraging more sustainable practices within the area. 2.3.1 Dykehead Road, Airdrie – Net Zero Homes Pilot Project: The council’s largest new build development to date is currently under construction at Dykehead Road in Airdrie. Page 72 of 147
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In total, 150 affordable homes will be delivered, with 19 of these being built as net-zero carbon emission homes. The net-zero homes will feature a range of enhanced sustainability standards including: • The installation of highly energy efficient air source heat pumps which will allow the tenant to heat their home without the use of gas or any other carbon sources. • 4kW solar panel array reduce emissions, assist with running costs for the home, and reduce demand on the national grid. • The installation of battery storage units which will store the electricity generated from the solar panels (this will then become the priority source of electricity for the new home). The batteries are also able to take advantage of variable energy tariffs where available, topping up during cheaper off-peak periods. • Enhanced insulation to minimise heat loss (wall, roof). • Triple glazed windows (exceeding existing Building Standards requirements). • Electric Vehicle Charging Points within communal parking courts and individual point on homes with driveways. The measures are designed to reduce carbon emissions and help towards tackling fuel poverty. All homes within the pilot will achieve an ‘A’ band Energy Performance rating. With building regulation changes on carbon emissions being introduced (2023) and the proposed ban on gas boilers in new build from 2024, this pilot will help to inform how the council adjusts and improves its approach to increasing efficiency standards in the new build programme. Other pilot projects are also being developed within the new build programme, including the potential use of ground source heat pumps at Brandon Street in Motherwell. 2.3.2 Cycle Facilities hub at Bellshill: The cycle facilities include a new pump track, jump line, beginner area, mountain bike skills loops, bike trials areas and colour coded mountain bike trails. The development is supported by two new Learn to ride areas which have been created in other areas of the park and these are linked together through enhanced active travel/recreation routes suitable for walking and cycling. Solar lighting has been used to extend the winter usability of these links along with sports lighting at the pump track which works on a light sensor combined with a push button which means lights are only on when needed. The project has also kick started a program of ‘activation’ training volunteers and funding courses/events which encourage people to cycle more in all sorts of ways. People/bike counters on site will be used to monitor the popularity of the facilities and the potential impact they are having on reducing motorised vehicle use and improving health. 2.3.3 Dumbreck & Garrell River Re-Meandering Project: The project has provided a lifeline for valued populations of fish, birds, amphibians and invertebrates. Local people are engaged and enthusiastic about the revitalisation of their urban edge gem. This project has transformed river and wetland habitats over 70 hectares of the nature reserve and brought opportunities for communities, especially the nearby school, to become connected and inspired by the thriving nature on their doorstep. 2.3.4 Building Energy Management Systems (BEMS) installs in council buildings: The use of BEMS improves the control over the heating, hot water and ventilation systems within buildings. This improved control results in lower energy consumption, cost and carbon emissions. The use of this technology is important as buildings are the largest recorded source of the council’s emissions and with the additional 13 sites being brought online since February 2022, it will enable the council to meet its carbon budget set for the next and future financial years. Below is the anticipated savings for each of these sites albeit this will be measured and verified following a complete year of use: Page 73 of 147
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Table 3 Projected Energy Savings via the Use of BEMS (per site) Site Name Heating Type Anticipated Annual Saving (kWh) Aitkenhead Primary Gas 56,204 Auchinloch Primary Gas 50,534 Banton Primary Electricity 18,911 Chapelgreen Primary Electricity 19,931 Dykehead Primary Gas 41,651 Langloan Primary Gas 55,419 Ravenswood Primary Gas 58,653 Shawhead Primary Gas 32,950 St Helen's Primary Gas 58,293 St Mary's Primary, Cleland Gas 60,707 St Patrick's Primary, Coatbridge Gas 57,435 St Patrick's Primary, Shotts Gas 89,634 Victoria Primary Gas 81,345 2.3.5 Learning for Sustainability - Festival of Learning: An event for school children and teaching staff is to be held early 2023 focussing on climate change and associated wider activity. The event follows on from the extraordinarily successful virtual ACT2021 Schools Event held in October 2021. 2.3.6 Domestic Energy Efficiency: The council picked up a National Energy Efficiency award after taking top place in the category for Council/Local Authority of the Year. The award recognised the council’s vision in improving the energy efficiency of the council’s housing stock, whilst contributing to a reduction in domestic emissions, together with a focus to tackle fuel poverty and enhance the lives of tenants. The efficiency measures include: roofing and rendering; loft insulation; cavity wall insulation; and external wall insulation. The council is also embracing the use of renewable technologies such as solar panels which are being installed on to council housing stock to help improve home energy efficiency. Next Steps 2.4 There is various activity such as the development of the Local Heat and Energy Efficiency Strategy and Delivery Plan that will influence the long term strategy and ongoing commitment to net-zero greenhouse gas emissions. The finalised LHEES will be brought before Committee by the end of 2023. 3. Measures of success 3.1 Reduction in Emissions per Staff (tCO2e) 3.2 Reduction in Emissions per Capita (tCO2e) 3.3 Reduction in Emissions per km2 (tCO2e) Page 74 of 147
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4. Supporting documentation Appendix 1 - Organisational targets Appendix 2 - Breakdown of Emissions (2021/22) Appendix 3 - Climate Plan ACT2030 (Action Plan Update) James McKinstry Chief Officer of Assets & Procurement Page 75 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 76 of 147
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Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The report shows the impact on emissions after BaU and project delivery for the financial year 2021/22. The output of this may be used to refine further project delivery and council policies, plans and/or strategies. This year’s building’s emissions to date will benefit from the mild conditions experienced since April 2022. However note that this is likely to be offset with particular cold periods prior to the start of the Spring season. Note that owners of individual actions and projects reported on within the body or appendices of the report are responsible for consideration of its carbon impact (direct or indirect) 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? A corporate risk register is maintained for Climate Change based on the delivery of net-zero and compliance with the public sector duties. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 77 of 147
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Appendix 1 - Organisational targets1 Name of target Type of target Target Units Boundary/scope of target Year used as baseline Baseline figure Units of baseline Target completion year Progress against target Comments Climate Emergency Target Net Zero (as amended May 2020) - All emissions Percentage 100 total % reduction All emissions 2015/16 117,075 tCO2e 2030/31 62,770 All emissions as defined by current organisational carbon boundary. Target is set for 2030. Annual Emissions Reduction Target (from baseline) Annual 42.5 annual % reduction All emissions 2015/16 117,075 tCO2e 2021/22 62,770 All emissions as defined by current organisational carbon boundary and different reduction target applied each subsequent year to 2025/26. Annual Emissions Reduction Target: Buildings Annual 34 annual % reduction Energy use in buildings 2015/16 74,509 tCO2e 2021/22 44,369 All building emissions inclusive of water supply and treatment, street lighting and home/hybrid working. Target reflects carbon budget set for buildings for 2021/22 (49,205 tco2e). Carbon budgets differ each year and have been set to 2025/26. 1 Section 3d Public Bodies Climate Change Duties Compliance Report Page 78 of 147
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Name of target Type of target Target Units Boundary/scope of target Year used as baseline Baseline figure Units of baseline Target completion year Progress against target Comments Annual Emissions Reduction Target: Transport Annual 12.2 annual % reduction Transport 2015/16 6,806 tCO2e 2021/22 6,265 All transport emissions inclusive of grey fleet and plant machinery. Target reflects carbon budget set for transport for 2021/22 (5,973 tco2e). Carbon budgets differ each year and have been set to 2025/26 Annual Emissions Reduction Target: Waste Annual 66.1 annual % reduction Waste 2015/16 35,760 tCO2e 2021/22 12,135 All waste emissions based information held by organisation. Target reflects carbon budget set for waste for 2021/22 (12,133 tco2e). Carbon budgets for waste stagnant until nearer 2025/26. This is due to the significant reduction in waste to landfill due to original 2020 national target. Much has therefore already been to achieve emission reductions and therefore potential reduce any further is limited. Page 79 of 147
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Appendix 2 – Breakdown of emissions (2021/22)2 Emission source Scope Consumption Data Units Emission factor Units Emissions (tCO2e) Trend Car - diesel Scope 3 1,214,153 miles 0.27106 kgCO2e/mile 329.1 Car-petrol Scope 3 1,810,172 miles 0.28053 kgCO2e/mile 507.8 Average Car – Unknown Fuel Scope 3 83,024 km 0.17148 kgCO2e/km 14.2 Diesel (average biofuel blend) Scope 1 1,799,567 litres 2.51233 kgCO2e/litre 4,521.1 Petrol(average biofuel blend) Scope 1 109,496 litres 2.19352 kgCO2e/litre 240.2 Gas Oil Scope 1 236,681 litres 2.75857 kgCO2e/litre 652.9 Grid Electricity (generation and transmission & distribution losses) Scope 2 & 74,663,608 kWh 0.21233 0.01879 kgCO2e/kWh 17256.2 Scope 3 Natural Gas Scope 1 143,943,617 kWh 0.18316 kgCO2e/kWh 26,364.7 Water - Supply Scope 3 532,749 m3 0.11000 kgCO2e/m3 58.6 Water - Treatment Scope 3 503,463 m3 0.23000 kgCO2e/m3 115.8 Refuse Municipal to Landfill Scope 3 15,984 tonnes 446.24150 kgCO2e/tonne 7,132.7 Refuse Commercial & Industrial to Landfill Scope 3 4,908 tonnes 467.04580 kgCO2e/tonne 2,292.3 Organic Food & Drink Composting Scope 3 451 tonnes 8.95070 kgCO2e/tonne 4.0 Organic Garden Waste Composting Scope 3 1,004 tonnes 8.95070 kgCO2e/tonne 9.0 Organic Food & Garden Waste Composting Scope 3 23,848 tonnes 8.95070 kgCO2e/tonne 213.5 Paper & Board (Mixed) Recycling Scope 3 21,520 tonnes 21.29357 kgCO2e/tonne 458.2 WEEE (Mixed) Recycling Scope 3 1,923 tonnes 21.29357 kgCO2e/tonne 40.9 2 Section 3b Public Bodies Climate Change Duties Compliance Report Page 80 of 147
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Emission source Scope Consumption Data Units Emission factor Units Emissions (tCO2e) Trend Glass Recycling Scope 3 7,650 tonnes 21.29357 kgCO2e/tonne 162.9 Metal Cans (Mixed) & Metal Scrap Recycling Scope 3 6,643 tonnes 21.29357 kgCO2e/tonne 141.5 Refuse Municipal / Commercial / Industrial to Combustion Scope 3 59,306 tonnes 21.29357 kgCO2e/tonne 1,262.8 Mixed recycling Scope 3 19,602 tonnes 21.29357 kgCO2e/tonne 417.4 Biomass (Wood Chips) Scope 1 3,031,144 kWh 0.01513 kgCO2e/kWh 45.9 Landfill gas Scope 1 323,900 kWh 0.00020 kgCO2e/kWh 0.1 - Burning Oil (Kerosene)litres Scope 1 19,279 litres 2.54014 kgCO2e/litre 49.0 Homeworking emissions Scope 3 12.00% % of total FTEs home- based 0.30000 tCO2e/FTE/annum 478.8 62,769.6 Page 81 of 147
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Appendix 3 – Climate Plan ACT2030 (Action Plan Update) Ref Action Start End Update APS5 BEMS installs in council buildings (schools, offices buildings, and community used buildings): Installation of heating controls in 11 NLC schools and remote access to provide improved centralised control of heating systems. 2021 2022 Scope increased to 13 schools. Installs now complete and all sites commissioned and have remote access set up. Evaluation of savings will be undertaken for 1st year of operation. Auchinloch PS was the first school upgraded in February 2022. APS11 NLC’s response to the climate and biodiversity emergency: Continue to lead the development of the council’s overall climate strategy and ambition. 2016 2030 (Dec.) The Climate Plan ACT 2030 was approved at Environment and Transportation Committee in February 2022. Within it a set of thematic carbon budgets were set to drive down emissions within the organisation. Since then the governance of Climate Change has transitioned to a Board which underpins the level of ambition to achieve net-zero greenhouse gas emissions. APS13 Continue to participate in NLP ACT Now: The community planning partnership ‘North Lanarkshire Partnership’ ACT Now group is a forum for public bodies, universities and New College Lanarkshire, third sector and other interested parties to share information and update on progress of their own activities. 2021 -3 The council is an active member of the NLP ACT Now Co-ordinating Group and contributes to its action planning and performance monitoring. Going forward it is hoped the group will foster improved climate action collaboration. BD1 Home working support / Hub working support: Working jointly with Asset & Procurement to support home working and the use of hubs in line with the approved Leadership/Operating Model, BaD can significantly reduce council emissions from its own building stock. 2021 (Dec.) - Business and Digital (BaD) continue to support the development and roll out of hubs with provision of technical support and IT support. In addition, the on-going staff awareness campaign reminds staff of the need for information and cyber security in shared workspaces. BaD continue to support home working and hybrid working through both technological support and solutions as well as its cyber / information awareness campaign. 3 Reflects an ongoing or continued action Page 82 of 147
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Ref Action Start End Update BD2 Support the digital delivery of services: By supporting the digital delivery of services office space and customer travel can be reduced lowering building and transport emissions. 2019 2023 (Mar.) The continued move to digital service delivery which is lead and supported by BaD continues to reduce the need for face to face customer interactions by giving the customer 24/7 digital access to services – this frees up office space, reduces the need for staff to travel to an office and reduces the need to travel by customers. In addition, the move to digital service provision reduces the need for physical storage space for offices. The overall council property footprint and reduction is both staff and customer travelling results in lower carbon emissions. BD3 BaD leading on specific corporate carbon / climate initiatives: Update of Strategic Policy Review & Update to corporate Project Management Model Strategic Policy Review and Corporate Project Management Model will seek to reduce council’s carbon footprint and ensure it is prepared for impacts of climate change. - 2022 (Mar.) The Strategic Policy Framework was updated and reported to committee in March 2022 https://mars.northlanarkshire.gov.uk/egenda/images/att97995.pdf - this incorporates the requirement to consider the carbon impact in the development of new (or updated) strategies/policies/plans. The annual review is currently underway again with a view to reporting the next updated Strategic Policy Framework to Policy and Strategy Committee in March 2023. The Project Management Model (2018) has been reviewed and updated - it is now called the Project Management Framework (2022). It incorporates a formal requirement to consider the carbon impact. The updated framework will be uploaded to the following Connect page in the by mid-December 2022 http://connect/project-management-framework. BD4 Support for specific projects that enable carbon reductions to be made: National Entitlement Card - Free Bus Travel for under 22s: Enabling roll-out of card will allow more travel to take place using public transport and reduce emissions from private vehicle use. - 2022 (Jan.) 51,274 valid cards in North Lanarkshire. As of 21/11/22 1,205,834 journeys undertaken by cardholders whose card was issued by North Lanarkshire Council or via an online route on behalf of the council – this represents 3.5% of all journeys made through the scheme nationally. BD5 Develop protocol to re-use, refurbish and recycle /recycled content of IT equipment: Re-using IT equipment and refurbishing IT equipment will reduce purchases of new equipment (thereby reducing the use of resources and energy in the manufacture and supply of equipment) - - Equipment re-cycling / re-use is undertaken with the council’s outside supplier Re-Tek to enable equipment re-use to be maximised. Page 83 of 147
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Ref Action Start End Update and reduce equipment that is scrapped (reduce waste). Minimum standards for the equipment to be re-used within council. BD6 Energy efficient software: Undertake review of balance between security needs and energy efficiency software options to define and agree acceptable trade-offs and potential solutions ensuring the risks to business continuity and security are fully identified and agreed. 2022 (Jan.) 2022 (Mar.) BaD currently assessing the utility and suitability of Microsoft Cloud for Sustainability environmental reporting tool and whether it will add to what is / can be provided in terms of environmental reporting already available to the council – security aspects of this tool will be part of considerations. In addition, further measures to reduce energy consumption associated with IT will be looked at on an on-going basis from software / hardware choices to individual user behaviour. The continued “cloud first” approach results in reduced emissions as more and more council business is moved to the cloud. BD7 Staff Training: Roll out of council training and delivery of tailored training to BS staff will assist in reducing energy consumption, emissions, raw material consumption and waste. 2022 (Jan.) - On-going staff awareness raising via BaD Yammer page including how to save energy / emissions will be complemented / augmented by corporate training when this is made available. BD9 Staff Awareness Raising: Raise awareness and give staff skills & knowledge to work and live more sustainably: Energy use in home Energy Use in office Reduced emissions associated with travel (work & non-work). 2022 (Jan.) - On-going staff awareness raising via BaD Yammer page including how to save energy / emissions is complimented by giving background / context to climate change as it is being observed (temperature records being broken, etc). BD15 IT equipment & Infrastructure: Ensure that current and new IT equipment and infrastructure is resilient to climate change – this will include ability to work in higher temperature environments. Ensure that key equipment such as servers, data servers and networks used by the council are resilient to climate change impacts. 2021 (Dec.) 2022 (Dec.) The resilience of IT equipment and infrastructure has been highlighted as part of a presentation to BaD managers. Page 84 of 147
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Ref Action Start End Update BD16 Business Continuity and Disaster Recovery: Update Business Continuity Plan and Disaster Recovery Plan to include climate change impacts including heatwaves, flooding and increased frequency and severity of storms. Ensure that current BCP and DR actions will still be achievable in the event of aforementioned events. 2022 (Jan.) 2022 (Mar.) The impacts of climate change on IT infrastructure and services has been highlighted in a presentation to BaD managers. BCP / DR plans reviewed on a regular basis and impacts of climate change will be identified where appropriate. BS17 Supply chain Ensure that supply chain is resilient to climate change – work with suppliers to assess their climate change resilience to ensure continuity of supply / service 2022 (Jan.) 2022 (Dec.) BaD complies with corporate procurement policies and procedures and will incorporate any changes to these that address climate change / climate change resilience. The susceptibility of cloud provision, etc to climate change events has been highlighted as part of a presentation to BaD managers. EA1 Green Growth Accelerator SG funded development of a full business case for the Green Park Green power project installing a WSHP and solar array at SCP to generate green energy to offset our current usage and creating a third floor to the WSC to accommodate education use without portacabins. 2021 (Oct.) 2022 (Apr.) A cross Departmental team has worked together to develop a business case which is currently under consideration by the Scottish Government for the first tranche of Green Growth accelerator funding. The project aims to create a net zero landscape at Strathclyde Country Park focussed initially on redeveloping the old 1970’s Watersports Centre into a new net zero health hub in the park facilitating enhanced and increased outdoor education along with other services. EA2 Cycle Facilities hub at Bellshill: Creating a new set of cycle facilities which have the potential to create a modal shift. 2021 (Jun.) 2022 (Sep.) The Cycle Hub at Bellshill Gateway has been developed and forms the unique selling point for improving access into the park for communities in the north of the area. EA3 Wildflower Planting Areas identified within Country Parks where current short mown amenity grass could be converted to wildflower meadow. 2021 (Nov.) 2025 (Nov.) Trial wildflower planting has been initiated in three different park areas and along one road. Works will continue into 2023/24 with a wider landscape scale change being planned with Grounds Maintenance. EA5 Dumbreck & Garrell River Re-Meandering Project joint funded by NLC & SEPA 2020 2022 The Garrell burn has been renaturalised through Dumbreck Marsh, Kilsyth, by an ambitious restoration scheme transforming the river and wetland habitats. This project was highly commended in the 2022 RSPB Nature of Scotland Awards Page 85 of 147
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Ref Action Start End Update Project to provide significant biodiversity improvement to the Dumbreck & Garrell in Kilsyth. EA6 Active Travel Routes Developing and implementing Active Travel routes in line with the Councils Active Travel Strategy approved in August 2021 – Multiple Projects. 2021 (Aug.) - Since the ATS was approved in August 2021, five active travel projects, including projects with substantial active travel elements, have been completed: • Logans Road • The Loaning Stages 1-3 • Strathclyde Country Park, Lochside • Minch Way • A71 Horsley Brae By the end of financial year 2022/23, the following active travel projects will have been completed: • Alexander Street (currently out for tender) • Newhouse to Salsburgh (currently substantially complete) • South Biggar Rd/ Craigneuk Ave: (currently substantially complete) • The Loaning Stage 4: design • Glasgow Road: design • Petersburn Road/ Brownsburn Rd: design • Meadowhead Road: design (currently public consultation complete) EA7 Clyde Climate Forest NLC planting a tree for every child in P7, creating 4 new forests across NLC, contributing to the Clyde Climate Forest. 2021 (Oct.) 2022 (May) As part of the Climate Emergency Woodlands project, 4 new woodlands will be created throughout the local authority. Approximately 14,000 native broadleaved trees will be planted. Species will include Downy Birch, Sessile Oak, Common Alder, Rowan, Gean, Hazel and Hawthorn. Two woodlands sites have been completed, one in Strathclyde Country Park, where school children undertook tree planting, with the other completed site being Low Wood, Cumbernauld. Works are currently underway at the other two sites; Calderbank and Palacerigg Country Park. This is due to be completed in January 2023. These sites will be registered under the Woodland Carbon Code and secure carbon credits. This project will contribute to the planting targets identified with the Clyde Climate Forest. HPP1 Within the council’s housing stock continue to increase the number of homes that meet EESSH2 2020 2032 The council has commissioned Collective Architects to work with us to develop the EESSH 2 route map. The report is due at the end of March and the route map will be further developed with stakeholders to ensure compliance by 2032. Page 86 of 147
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Ref Action Start End Update To meet the EESSH set for social housing by improving the energy efficiency of domestic buildings. This will be achieved by a fabric first approach and supported by high efficiency heating systems and enhanced where possible with the use of renewable technology. As part of our capital programmes, we now fit external wall insulation rather than standard render and over 300 Air source heat pumps have been installed in our off gas grid area. In addition PVs are now included in our re-roofing contract and there is a standalone contract that fit PV panels to existing roofs. 253 PV panels were installed in 2021/22. HS2 Renewable Energy Installations Integrate approach to procuring and maintaining renewable energy installations. - 2023 Over 300 Air source heat pumps have been installed in our off gas grid area. PVs are now included in our re-roofing contract and there is a standalone contract that retrofit PV panels to existing roofs. 253 PV panels were installed in 2021/22. HS3 Low and net zero heating transition costs Develop understanding of whole life costs and issues associated with the transition to low and zero carbon heat on the council and its tenants. - 2024 The net zero pilot project of 19 homes in Dykehead Road, Airdrie is under construction. An evaluation report will be produced during 2023/24 which will evaluate the impact of Alternative Heating pilots. (Linked to HS10). HS5 GCR Retrofit Programme Route Map We will work with our GCR partners to carry out a feasibility study to outline a clear route map to successfully deliver the large scale retrofit programme. - 2024 Glasgow City Council commissioned a report from Grant Thornton in 2021. Following on from the report GCC have arranged follow up meetings with the GCR authorities to discuss funding and challenges, the last meeting focused on skill shortages for energy efficiency works. HS6 Integrated skills employment programme To address the skills and meet the demands of the city Region new homes and green energy retrofit programmes we will develop an integrate skills employment programme for housing build and repair programmes in the GCR. - 2024 Since June 2021 to November 2022, the net zero pilot project at Dykehead Road employed 2 local new start Apprentices. In addition, 3 work experience placements, 2 of which live in North Lanarkshire. There has also been 1 x Caledonian University Quantity Surveying Placement and 1 x Duke of Edinburgh placement. Three Careers events and curriculum support for local schools were held in partnership with Developing the Young Workforce. HS7 EESSH2 route map Develop route map for EESSH2 compliance. - 2023 The council has commissioned Collective Architects to work with us to develop the EESSH 2 route map. The report is due at the end of March and the route map will be further developed with stakeholders to ensure compliance by 2032. Page 87 of 147
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Ref Action Start End Update HS9 EES:ABS Manage Energy Efficient Scotland: Area Based Scheme (EES:ABS) in North Lanarkshire. - We have worked with the Scottish Government to carry out External Wall Insulation works to projects within Kilsyth, Wishaw, Bellshill and Coatbridge. HS10 Low carbon heating impact Evaluate the impact of low carbon heating on tenants’ energy use and costs to ensure just transition. 2025 The net zero pilot project of 19 homes in Dykehead Road, Airdrie is under construction. This pilot project features a number of low carbon technologies including air-source heat pumps, battery storage, triple glazed windows and doors, enhanced solar PV arrays and enhanced insulation. The measures are designed to reduce energy costs for tenants, help keep carbon-emissions low and help tackle fuel poverty. An evaluation report will be produced during 2024/25 which will evaluate energy use, effectiveness and tenant satisfaction (Linked to HS3). HS11 Energy efficiency and fuel poverty advice Improve energy efficiency and fuel poverty advice; improve our understanding of the extent, nature and location of fuel poverty to enable better identification of fuel poor households and target resources effectively. - All Housing Advisors in Housing Solutions will undertake training on Heating Systems, Decarbonisation and Energy Savings, which will be provided by Energy Saving Trust. The first training session is on 14/12/22. Liaising with HES and Fuel Poverty Sub-group in relation to improving our understanding of the extent, nature and location of fuel poverty. PR1 New Build – Energy Efficiency Performance To increase the average Energy Performance Certificate rating for all NLC new build homes, in terms of energy efficiency and environmental ratings. Baseline as at 2019/20 was Energy Efficiency (B, 85) and CO2 (B, 88). 2021 2030 As at December 2022, the average Energy Performance Certificate (EPC) rating for all NLC new build homes was Energy Efficiency (B, 86) and CO2 (B, 89). This positive trend is influenced by increased PV provision on new build homes in recent years. PR2 New Build – EV Charging Availability To increase the number of EV charging points available for use within council new build developments. (This includes EV points to individual homes and EV pillars within parking courts. Baseline at 2020/21 was 4 charging points). 2021 2030 As at December 2022, a total of 24 EV charging points have been installed within council new build developments. This comprises a mix of communal charging pillars (16 points) in parking courts and individual points on homes with driveways (8 points). In addition, there are currently 7 new build sites under construction that will feature EV charging provision. Page 88 of 147
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Ref Action Start End Update PR3 New Build – Nature Based Solutions Increase provision of biodiversity within the council’s new build programme. Desire to create more green corridors and wildlife friendly communities, where appropriate. 2021 2030 Liaising with Planning to understand greenspace requirements on a site-by-site basis. Largely determined by planning policy expectations. Efforts being made to ensure provision of green landscaping within all new build sites, as part of the initial design development process. PR4 New Build – Reduced Carbon Emissions on Construction Sites Move towards use of carbon neutral tools and vehicles on construction sites. Electric tools and vehicle use would be encouraged for all contractors working on NLC new build sites. 2021 2030 New Supply are currently developing approach to encourage contractors to consider carbon neutral approach on new build developments, as part of the wider procurement strategy. PR5 Delivery of Business Events Initial ACT2021 Business Event directed at local business to raise awareness of the need to move towards net zero business practices. Feedback from businesses will inform the content of future events, developed to provide practical advice and support. 2021 2030 Initial Event delivered on 22/09/2021. Dialogue is ongoing with local companies to understand their requirements on their Net Zero journey and direct them to ongoing events in Scotland that address many of these key issues. PR6 Partnership working with Zero Waste Scotland and Energy Saving Trust. Optimise resources available for SMEs from Zero Waste Scotland and Energy Saving Trust in the form of information, expert help and practical assessments of business. 2021 2030 Ongoing. The network of organisations providing information on sustainability, decarbonisation and working towards Net Zero is increasing. Effort is being made to understand this changing landscape. Local companies looking to better understand how to decarbonise their business are referred to these organisations. PR7 Low Carbon Support for SMEs Business Gateway Low Carbon Expert Help. Support of 1-3 days delivered by an expert on efficiencies, energy control, low energy, sustainability, production processes, waste management, 2021 2023 Low Carbon Expert help has been delivered to 3 North Lanarkshire Companies via Business Gateway. Page 89 of 147
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Ref Action Start End Update reviewing and planning and Net Zero Carbon targets. PR8 Grant Funding for Net Zero Projects Business Recovery and Growth Fund has the key areas : encouraging the adoption and integration of green technologies and low carbon products, processes or services and supporting the transition to a zero-carbon economic model and facilitate sustainable change. 2021 - Business Recovery and Growth Fund – companies are being encouraged to look at integrating sustainable practices into their business models for this fund. Additional grant funding has been approved November 2022 to issue Energy Audit Vouchers which although aimed at addressing the current energy crisis, will enable companies to gain a baseline of their energy use, and suggested recommendations for action to reduce energy consumption and in turn decarbonise their business. Should they identify the need to make infrastructure changes or install energy saving equipment or interventions then this could be part supported with the Business Recovery and Growth Fund. RSWS1 Remote Building Standards Verification for site inspections Introduction of remote verification technology to reduce the number and frequency of site visits. Live video links, for example, providing the opportunity to complete necessary site verification whilst supporting a home working approach to service delivery. - 2022 (Mar.) Awaiting procurement of relevant devices. RSWS2 Move from paper-based warrant approvals process to paperless option Fully developing and implementing a digitised approach to the approval of building warrant plans. The action will offer customer a seamless end to end digitised building warrant customer experience. - 2022 (Mar.) Implemented RSWS4 Electrification of fleet Phased replacement of fleet vehicles to electric. 2021 2027 The move towards the decarbonisation of the LGV fleet is in line with expectation and there is a plan in place for the HGV fleet, the key challenge for the Council is accelerating the overall decarbonisation. The limiting factors at present are funding, technology, and fuel availability. The Council has a vehicle replacement programme in place for all light commercial vehicles which will see us move in a graduated approach to an entire electric/ low emission fleet by 2027/28. Page 90 of 147
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Ref Action Start End Update The move towards replacement of the heavy goods vehicles (HGV) in the Council fleet will be somewhat slower. Funding is a key challenge as the cost difference between an electric/ hydrogen HGV vehicle when compared to diesel alternative is significant, up to 300% more expensive. Although electric LGV vehicles are now commonplace and increasing in both range and availability, this is not replicated within the HGV sector. There needs to be an increasing demand for low emission vehicles which will drive the technology and which in turn will reduce the purchase price. The third challenge is fuel availability, there is a lack of low emission infrastructure available throughout the country which would encourage both public bodies and the private sector to move towards alternative low emission vehicles, particularly within the HGV sector. To address this challenge NLC has entered discussions with Scottish Power Energy Retails Limited (SPERL) to consider the possibility of delivering the largest EcoPark facility in the United Kingdom within the Council’s Bellshill complex. The intention of this EcoPark is to deliver over 40 electrical charging points and a permanent hydrogen fuelling station. This will also be augmented by the electrification of the adjacent new waste and fleet depot providing further electrical charging infrastructure. Page 91 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref Date 08/02/23 Meadowhead Road Active Travel and Road Safety Improvements Consultation From Pamela Humphries, Chief Officer of Place E-mail rayb@northlan.gov.uk Telephone Brian Ray: 07984 926335 Executive Summary The purpose of this report is to seek approval for the implementation of the active travel and road safety improvements proposed for Meadowhead Road, Wishaw. Recommendations The committee is asked to approve the proposed active travel and road safety improvements for Meadowhead Road, Wishaw. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive AGENDA ITEM 8 Page 93 of 147
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1. Background 1.1 Meadowhead Road forms part of a proposed active travel link between Ravenscraig and Wishaw General Hospital. It also provides access to the nearby cycle pump track. To create an improved environment for walking, wheeling, and cycling, proposals for a series of road safety improvements and a shared cycle / pedestrian path have been developed. The proposals include the introduction of a 20mph zone, improved street lighting and drainage, road and footway resurfacing, and traffic calming measures. 1.2 Full details of the proposals can be found in Appendix 1. 2. Report 2.1 The proposal to introduce the active travel and road safety improvements was advertised on the Council’s website. To ensure the consultation reached out to those who may not have access to the internet, the proposals were also displayed in the local Community Centre, The Venny. Copies of the proposals were also sent directly to all residents on Meadowhead Road, as well as Police Scotland, Craigneuk Community Council, Strathclyde Partnership for Transport (SPT), and local elected members. There was also engagement with the Motherwell Community Board in advance of the formal consultation. 2.2 Responses were invited for a period of five weeks, commencing on 26 September 2022. As part of the consultation, respondents were invited to complete a questionnaire to gauge opinions on various aspects of the proposals. A copy of the questionnaire can be found in Appendix 2. 2.3 At the conclusion of the consultation process, the Council’s webpage had received 414 views, and there were 47 responses submitted to the consultation. The results of the consultation are summarised in the table below. As part of the consultation exercise, respondents also had the opportunity to provide other comments in respect of the proposals, which were also broadly supportive. These additional comments can be made available on request. Summary of Consultation Responses Strongly Oppose Oppose Neutral Support Strongly Support General opinion of proposals 6 (13%) 6 (13%) 3 (6%) 5 (11%) 27 (57%) Yes No Don’t Know Agree with introduction of shared use paths? 32 (70%) 11 (24%) 3 (6%) Agree with introduction of a 20mph zone? 40 (87%) 5 (11%) 1 (2%) Agree with introduction of a mini- roundabout at Carfin Road? 37 (80%) 6 (13%) 3 (7%) Agree with the introduction of speed tables? 39 (85%) 6 (13%) 1 (2%) Agree with the introduction of new pedestrian crossings? 37 (80%) 7 (15%) 2 (5%) Will the proposals encourage you to cycle more? 23 (50%) 19 (41%) 4 (9%) Page 94 of 147
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2.4 From analysis of the responses outlined in the above table, it is apparent that while some respondents oppose certain aspects of the active travel and road safety improvements, overall there is clear support for the proposals. 3. Measures of success 3.1 Improved participation in active and sustainable travel. 3.2 Reduced vehicle speeds on Meadowhead Road. 4. Supporting documentation Appendix 1 – Proposed Active Travel and Road Safety Improvements Appendix 2 – Feedback Survey Appendix 3 – Consultation Results Pamela Humphries Chief Officer of Place Page 95 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? This project will be funded from the Service’s 5-year Capital programme – 2021/22 to 2025/26 budget allocation. The pre-tender estimate for this project is £1.1M 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 96 of 147
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Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The improved active travel provision in the area can encourage modal shift from car use to more sustainable modes such as walking, wheeling and cycling 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 97 of 147
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Appendix 1 Proposed Active Travel and Road Safety Improvements Page 98 of 147
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Appendix 2 Questionnaire Introduction North Lanarkshire Council are proposing to improve Meadowhead Road and create a safer space for walking, wheeling, and cycling. Have you viewed the proposals on the StoryMap? If so, please now provide your feedback by answering the questions below. Data Protection Notice North Lanarkshire Council will treat all personal data as confidential and will retain data for no longer than is necessary for the purpose of the Study and in accordance with the Council’s Retention Policy and relevant Data Protection Legislation which may be viewed at: https://www.northlanarkshire.gov.uk/your-council/managing-information/data-protection For any data protection queries, please contact:dataprotection@northlan.gov.uk Sweco will comply to all relevant standards and policies relating to data protection. All information collected in this survey will be utilised only for the use of the project. Further information on Sweco’s policies can be viewed at: https://www.sweco.se/en/about-us/gdpr/ By submitting a completed survey you consent to North Lanarkshire Councils use of the information given for the purpose of the survey. Questions Question Answer Range 1a Are you a resident of Meadowhead Road? Yes/ No 1b Please provide your postcode Text Box 2 To what extent do you support the proposals for Meadowhead Road? Strongly support/ support/ neutral/ oppose/ strongly oppose 3 Do you agree with the introduction of a shared use path on Meadowhead Road? Yes/ No/ Don’t Know 4 Will Meadowhead Road becoming part of the cycle network encourage you to cycle more? Yes/ No/ Don’t Know 5 Do you agree with the introduction of a 20mph zone on Meadowhead Road? Yes/ No/ Don’t Know 6 Do you agree with the introduction of a mini roundabout at the Meadowhead Road – Carfin Road junction? Yes/ No/ Don’t Know 7 Do you agree with the introduction of speed tables along Meadowhead Road? Yes/ No/ Don’t Know 8 Do you agree with the introduction of pedestrian crossing points on Meadowhead Road? Yes/ No/ Don’t Know 9 Do you have any other comments or on the proposals for Meadowhead Road? Text Box Page 99 of 147
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Appendix 3 Consultation responses 27 5 3 6 6 0 5 10 15 20 25 30 Strongly Support Support Neutral Oppose Strongly Oppose Q2 To what extent do you support the proposals for Meadowhead Road? 32 11 3 0 5 10 15 20 25 30 35 Yes No Don't_Know Q3 Do you agree with the introduction of a shared use path on Meadowhead Road? 23 19 4 0 5 10 15 20 25 Yes No Don't_Know Q4 Will Meadowhead Road becoming part of the cycle network encourage you to cycle more? Page 100 of 147
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40 5 1 0 5 10 15 20 25 30 35 40 45 Yes No Don't_Know Q5 Do you agree with the introduction of a 20mph zone on Meadowhead Road? 37 6 3 0 5 10 15 20 25 30 35 40 Yes No Don't_Know Q6 Do you agree with the introduction of a mini- roundabout at the Meadowhead Road-Carfin Road junction? 39 6 1 0 5 10 15 20 25 30 35 40 45 Yes No Don't_Know Q7 Do you agree with the introduction of speed tables along Meadowhead Road? Page 101 of 147
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37 7 2 0 5 10 15 20 25 30 35 40 Yes No Don't_Know Q8 Do you agree with the introduction of pedestrian crossing points on Meadowhead Road? Page 102 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref PH/GW Date 08/02/23 Traffic Regulation Orders, Road Humps and Traffic Calming Delegated Powers From Pamela Humphries, Chief Officer of Place E-mail woodg@northlan.gov.uk Telephone Gary Wood, 07939 284954 Executive Summary The purpose of this report is to seek the Committees agreement to proposals to revise the Scheme of Delegation to officers in relation to the promotion of Traffic Regulation Orders, traffic calming, and road hump schemes in order to progress delivery of schemes more timeously and minimise risk of losing external funding. Recommendations It is recommended that the Committee: 1. Delegate to the Chief Officer of Legal and Democratic, in consultation with the Chief Officer of Place, the authority to approve Traffic Regulation Orders under the terms of the ‘Road Traffic Regulation Act 1984’, subject to the exclusions below: a) any proposal where the number of objections outnumber those in support, by six or more, and b) any proposal which is referred to the Reporter as set out in Regulation 8 of ‘The Local Authorities’ Traffic Orders (Procedure) (Scotland) Regulations 1999’. 2. Delegate to the Chief Officer of Place the authority to implement traffic calming and road hump schemes, under the terms of the ‘Roads (Scotland) Act 1984’, subject to the exclusion below: a) any proposal where the number of objections outnumber those in support, by six or more. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive AGENDA ITEM 9 Page 103 of 147
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1. Background 1.1 The Council’s Infrastructure Committee approved a delegated authority report on 12 September 2018, which enabled Council officers to implement Traffic Regulation Orders, traffic calming, and road hump schemes without the need for Committee approval. 1.2 This provided the Head of Environmental Assets delegated authority to implement traffic calming and road hump proposals. It also provided the Head of Business for Legal for Democratic Solutions delegated authority, in consultation with the Head of Environmental Assets, delegated authority to implement Traffic Regulation Orders. These delegated powers were subject to certain exclusions. 1.3 The Council’s current policy is that if no objections are submitted and maintained during the consultation process, the proposals would be taken forward to implementation. In situations where six or more objections are maintained, then the decision on whether to progress with the proposals is referred to a relevant Committee. 2. Report 2.1 The Council has a duty to undertake consultation when considering the introduction of Traffic Regulation Orders, road humps, and traffic calming. It is important to seek the views of all key stakeholders as part of this process. Historically, any decision taken by the Council has been guided by the volume of objections received as part of this formal consultation process. 2.2 Since the COVID-19 pandemic, online consultations have become more popular. Whilst this cannot replace the duty on the Council to insert an advert in a local newspaper to publicise its intentions to promote a Traffic Regulation Order, it does allow the Council to gather more meaningful and quantifiable data from the consultation process. 2.3 By publishing consultations online, it has been possible to provide better information and detail on proposals. This has also allowed the public the opportunity to respond online in a questionnaire format. This brings additional value to the process, as it allows the Council to better assess the extent of support or objections to proposals. Previously, the process was to only invite feedback from those who wished to lodge a formal objection to the proposals. 2.4 To further improve and streamline the process, it is proposed that the Service has delegated authority to implement Traffic Regulation Orders, traffic calming and road hump schemes, with the following exceptions: • Any proposal where the number of objections outnumber those in support, by six or more, will be referred to a relevant committee for a decision. • any objections submitted to a proposal which triggers the requirement for referral to a Reporter as set out in Regulation 8 of ‘The Local Authorities’ Traffic Orders (Procedure) (Scotland) Regulations 1999’. 2.5 This report does not remove the duty on the Council as per Regulation 17 of ‘The Local Authorities’ Traffic Orders (Procedure) (Scotland) Regulations 1999’, to write to any consultee who has maintained their objection, outlining the reasons why the Council have implemented the proposals. 2.6 To ensure that there is a fair and transparent process, only one response per household will be considered. In addition, a name and full postal address must be provided to validate the response. Page 104 of 147
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3. Measures of success 3.1 Reduced timeframes and processes for the consideration and determination of Traffic Regulation Orders, traffic calming, and road humps proposals. 4. Supporting documentation None Pamela Humphries Chief Officer of Place Page 105 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts have been discussed and agreed with the Chief Officer of Legal and Democratic Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The contents of this paper have to be checked against the statute of The Local Authorities’ Traffic Orders (Procedure) (Scotland) Regulations 1999 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Page 106 of 147
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Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 107 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref Date 08/02/23 Prioritisation of Road Safety Improvements From Pamela Humphries, Chief Officer of Place E-mail woodg@northlan.gov.uk Telephone Gary Wood 07939 284954 Executive Summary The purpose of this report is to seek approval for implementing a revised policy for prioritising traffic calming and pedestrian crossing requests. Recommendations It is recommended that the Committee: 1. Recognise the importance of having an updated, fair, and transparent assessment process for road safety requests to ensure the Council’s finite resources are targeted to the areas in communities with the highest risk setting. 2. Approve the policy for prioritising traffic calming and pedestrian crossing requests as outlined in Appendix 1 and Appendix 2 of the report. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition statement (17) Ensure we keep our environment clean, safe, and attractive AGENDA ITEM 10 Page 109 of 147
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1. Background 1.1 The Road Traffic Act 1988, section 39, makes provision for each local authority to carry out studies into accidents and to take steps to both reduce and prevent accidents. This places a duty on each local authority to: a) Carry out studies into accidents arising out of the use of vehicles on roads or parts of roads, other than trunk roads within their area; and b) in the light of those studies, take such measures as appear to the authority to be appropriate to prevent such accidents. To comply with its obligations, the Council maintains a road accident database using information provided by Police Scotland, which is updated monthly. 1.2 The Council frequently receives requests for a wide range of road safety improvements. These requests, which typically exceed 200 per annum, are predominantly for traffic calming measures or pedestrian crossings. It is not possible for the Council to action all requests within available budgets. 1.3 On 26 May 2011, the Planning and Transportation Committee approved the traffic calming priority list. These were sites with more than five injury accidents over a three- year period. In the time since the traffic calming priority list was established, many attributing factors and considerations have changed. Basing the need for road safety improvements on a threshold of five injury accidents over a three-year period has its limitations. Roads that are longer in length than others have a greater likelihood of reaching the threshold for road safety interventions. Furthermore, it is often suggested that focusing the assessment process solely on the accident history at a location, is a reactive approach to accident investigation and prevention. 1.4 At present, the Council does not have an approved policy for prioritising pedestrian crossing requests. For many years, the industry standard process to determine the need for a pedestrian crossing, has been based on the degree of conflict between pedestrians (P) and vehicles (V). This is known as the PV2 assessment, and surveys are undertaken to identify the four peak hours with the greatest conflict between pedestrians and vehicles. 1.5 The Council has continued to use the PV2 assessment as the basis for prioritising requests for pedestrian crossings. However, it is not without its limitations as every pedestrian is considered to have the same requirements, irrespective of age or ability. Recent studies have found that vulnerable pedestrian groups feel that their road safety needs are not being met by the PV2 assessment process. 1.6 Due to the limitations of existing processes for prioritising road safety improvements, including requests for traffic calming and pedestrian crossings, it was deemed necessary to develop alternative methodologies that address community needs and make better use of the Council’s resources. 2. Report 2.1 Although the Council typically receives more than 200 requests for traffic calming measures or pedestrian crossings, it is only possible to implement around five schemes per year due to budget constraints. Therefore, it is essential that there is a fair and transparent process to rank and prioritise schemes. Page 110 of 147
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2.2 A new staged assessment and prioritising methodology is proposed which would apply to both traffic calming and pedestrian crossing requests. Thresholds would be applied at each stage to determine whether a request proceeds to the next stage of investigation. This methodology builds upon both the existing approved traffic calming process and the PV2 assessment methodology, but with new considerations added. This enables the assessment process to take better account of road safety and environmental factors on a site-by-site basis. It also enables the pedestrian crossing assessments to be closer aligned to new national guidance. 2.3 The proposed assessment criteria for pedestrian crossings and traffic calming are provided in the appendices. 2.4 On completion of the assessment process, any site meeting the relevant total threshold value will be ranked and prioritised for undertaking feasibility appraisals and, where appropriate, detailed design work. It should be noted that triggering the required thresholds will not guarantee that a site progresses to a feasibility assessment and detailed design. The number of sites targeted each year will be dependent on the available budgets. 2.5 Those locations that trigger the thresholds, but are not taken forward to the implementation stage, will be retained on the priority list. The priority list will be updated each March to determine which schemes are taken forward for implementation during the forthcoming financial year. 2.6 Given the high number of requests received each year, and the limited number of schemes that can be implemented, repeat investigations will not be undertaken at the same location within an 18-month period. These would only be undertaken if there were to be a material and demonstrable change to traffic conditions. 2.7 Each year, there will be a review of Police Scotland’s accident data across the entire North Lanarkshire road network. This will identify accident clusters and inform the Council’s own priorities for road safety improvements. Any identified accident clusters will go through the proposed assessment methodology and may alter the priority ranking list. It should be noted that the accident history at every site on the priority list will not be routinely revisited each year. 3. Measures of success 3.1 Reduction in the number and severity of recorded road injury accidents across the Council’s network. 4. Supporting documentation Appendix 1 – Scoring Matrix Appendix 2 – Assessment Methodology Flow Chart Pamela Humphries Chief of Officer of Place Page 111 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The Council’s Road Safety budget is typically £400,000 per annum which is part of in the Service’s 5-year Capital programme – 2021/22 to 2025/26 budget allocation. This may be supplemented by external sources, should annual funding bids be successful. All projects identified and prioritised as part of this process will only be taken forward if budgets are available at that time. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ Page 112 of 147
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5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 113 of 147
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Appendix 1 Scoring Matrix Stage 0 - Pedestrian Crossing Demand This stage applies only to requests for pedestrian crossings. Requests for traffic calming measures proceed straight to Stage 1. To determine the need for a pedestrian crossing, surveys will be undertaken to identify the four peak hours with the greatest conflict between pedestrians (P) and vehicles (V). This is known as the PV2 assessment. For example, if there were an average of 50 pedestrians and 600 vehicles recorded in the four busiest hours, the PV2 value would be 50(P) x 600(V) x 600(V) = 18 million. Any site with a PV2 of 60 million or greater will proceed to Stage 1 for further investigation as this will satisfy the minimum threshold score of 80, which is calculated by dividing the PV2 value by 750,000. Stage 1 – Road Safety Indicators For every request relating to traffic calming, speeding concerns, road safety issues or pedestrian crossings, a seven-day classified traffic volume and survey will be undertaken. This survey will record the two-way traffic flows, the vehicle composition, and establish the average bi-directional 85th percentile speed. Police Scotland’s database will be interrogated to establish the accident history, including those including pedestrians, at the locations under consideration. This review will be for the most recent five-year period that data is available. To ensure that the accident history is scalable, and the results are proportionate, the number of accidents will be measured against the length of the street or area under consideration. The following scoring methodology will be applied to all sites to determine whether they meet the Stage 1 threshold score for Road Safety Indicators. Criteria Description Score Accident History (per accident for the most recent 5 year period) Slight 20 Serious 40 Fatal 80 Speed (percentage over speed limit) 0% - 10% 5 10% - 20% 10 20% - 30% 20 30% - 50% 30 50% and above 40 Traffic Volume (average daily flow) Per 1000 vehicles 1 Vehicle Composition >10% HGVs (7.5t and above) 5 STAGE 1 THRESHOLD 80 Page 114 of 147
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Only sites that score more than the Stage 1 threshold will proceed to Stage 2 for further investigation to identify potential traffic calming measures. Pedestrian crossing sites that met both Stage 0 and Stage 1 thresholds will proceed to Stage 2 for further investigation about installing a pedestrian crossing. Stage 2 – Environmental Factors Proximity to local trip attractors form the basis of the Stage 2 assessment, as the risk setting will be higher in and around places such as schools, hospitals, medical centres etc., where there is likely to be a higher proportion of vulnerable road users. Two additional environmental factors will be assessed for pedestrian crossing sites during Stage 2. These factors will take account of vulnerable users and road widths. The following scoring methodology will be applied on a site-by-site basis Criteria Description Score Local Trip Attractors (within 200m of traffic survey locations) School / Nursery School Entrance 15 Significant route to school (other than above) 10 Hospital, Doctors, Nursing Home, Home for Elderly 10 Park / Playpark Entrance (not associated with school) 5 Shops 5 Bus Stops within 400m of count location 5 Health Centre 3 Community; Sports Centre 3 Footway on both sides (no = gets a score) 3 Additional Factors for Pedestrian Crossings Only Vulnerable Users Children, elderly or mobility impaired >15% of total pedestrians 5 Road Width Less than 7.3 metres Between 7.3 and 10 metres Over 10 metres 0 10 15 Ranked and Prioritised Sites The score obtained in Stage 2 will be added to the scores obtained from the previous stage(s) to determine whether the following overall threshold values have been met for each site. Pedestrian Crossing Sites Stage 0 Threshold 80 Stage 1 Threshold 160 Stage 2 Threshold 220 Traffic Calming Sites Stage 1 Threshold 80 Stage 2 Threshold 130 Page 115 of 147
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Appendix 2 Assessment Methodology Flow Chart Page 116 of 147
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref AM/LON Date 08/02/23 Award of Contract for Routing and In-Cab Software From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 07939 280467 Executive Summary Committee is asked to acknowledge the award of a contract for Optimised Routing and In-Cab Technology (the ‘Contract’) to Rubicon Technologies Germany UG. The Contract is for an initial period of 18 months and the value of the Contract shall not exceed Sixty Nine Thousand and Eighty Three Pounds Sterling (£69,083) exclusive of VAT. Recommendations It is recommended that Committee acknowledges the award of the Contract to Rubicon Technologies Germany UG at the maximum value of Sixty-Nine Thousand and Eighty Three Pounds Sterling (£69,083) exclusive of VAT This recommendation follows the completion of a procurement procedure, where the tender recommended for award has been evaluated as providing the most economically advantageous tender in terms of cost and quality for the Council. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (21) Continue to identify and access opportunities to leverage additional resources to support our ambitions AGENDA ITEM 11 Page 117 of 147
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1. Background 1.1 The requirements within the Contract were previously under contract with CIVIX. 1.2 Rubicon is a line of business software solution for the provision of optimised routes and in-cab technology which allows the routes to be deployed to vehicles and the service to digitally capture information from front line crews 1.3 The award for this contract is through Regulation 6 (1) (b)(ii) of the Public Contracts (Scotland) Regulations 2016. The contract is being extended to allow a competitive procurement exercise for this service to be undertaken. 2. Report 2.1 A user intelligence group (the ‘UIG’) of technical and procurement representatives was formed to review technical specifications, discuss trading processes, market conditions and trends, ways to maximise community benefits and sustainability and to agree the procurement strategy that would deliver maximum benefit for the Council via the Contract. 2.2 The initial estimated value of the Contract dictated that the procurement procedure be undertaken in accordance with the Procurement (Scotland) Regulations 2016. 2.3 The procurement procedure was undertaken as a “Negotiated Tender Procedure” (NTP) in accordance with Regulation 6 of the Procurement (Scotland) Regulations 2016. Following advice from the Head of Asset and Procurement Solutions and the Head of Legal Democratic Solutions, the Head of Regulatory Services and Waste Solutions approved the progression of the NTP on 26 October 2022. 2.4 The Contract was formally awarded on 9 November 2022 in accordance with the Council’s GCSOs 2.5 The value of the Contract is Sixty Nine Thousand and Eighty Three Pounds Sterling Pounds Sterling (£69,083) exclusive of VAT including any option to extend the Contract. 2.6 The costs associated with contract delivery will be contained within the digital capital budget. 3. Measures of success 3.1 The contract will ensure the continuation of optimised routes and improve technology by digitally capturing communication from front line crew to better inform enquiries from members of the public in respect of service delivery. 4. Supporting documentation N/A Page 118 of 147
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Andrew McPherson Chief Officer (Community Operations) Page 119 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Page 120 of 147
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Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☒ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 121 of 147
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North Lanarkshire Council Report Environment & Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref: AMcP/JA Date: 08 February 2023 Contract Award for Professional and Technical Support around Environmental Improvements and Community Engagement From Andrew McPherson, Chief Officer (Community Operations) E-mail mcphersona@northlan.gov.uk Telephone 01236 638575 Executive Summary Committee is asked to acknowledge the actions of the then Head of Regulatory Services and Waste Solutions to award a Negotiated Tender for Professional and Technical Support around Environmental Improvements and Community Engagement (the ‘Contract’) to Keep Scotland Beautiful. The Contract is for an initial period of 18 months and commenced in November 2022. The Council reserves the right to extend the Contract for additional periods up to a maximum of a further 12 months. The value of the Contract shall not exceed Eighty Thousand Pounds Sterling (£80,000) exclusive of VAT. Recommendations It is recommended that Committee acknowledges the actions of the Head of Regulatory Services and Waste Solutions to award a Negotiated Tender to Keep Scotland Beautiful. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition Statement (17) Ensure we keep our environment clean, safe, and attractive AGENDA ITEM 12 Page 123 of 147
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1. Background 1.1 The requirements of the Contract have never been contracted before by the Council therefore historical contract information is not available. 1.2 As part of the council’s Recover NL programme, it was essential that the council undertook a more proactive role to discourage the inappropriate disposal of litter and waste. Keep Scotland Beautiful (KSB) are a recognised charity that do significant work on this subject, and they work with a range of local authorities and the Government to develop strategies and policies to tackle these issues. KSB are also well experienced within Industry and experienced in engendering local community support. 1.3 Given KSB’s extensive experience in this area and the lack of capacity within the Council to deliver such campaigns, it is proposed to engage them to develop a North Lanarkshire Campaign around litter and dog fouling in line with their national campaigns. KSB also work closely with business to reduce litter and waste and it is hoped that the council can benefit from these contacts. 1.4 In addition to developing campaigns for the council, KSB would also work with local community groups to build local resilience, develop local areas wide interventions, and engage with schools to further to enhance this proactive approach to litter and waste 2. Report 2.1 A user intelligence group (the ‘UIG’) of technical and procurement representatives was formed to review technical specifications, discuss trading processes, market conditions and trends, ways to maximise community benefits and sustainability and to agree the procurement strategy that would deliver maximum benefit for the Council via the Contract. 2.2 The initial estimated value of the Contract dictated that the procurement procedure be undertaken in accordance with the Procurement (Scotland) Regulations 2016. 2.3 The procurement procedure was undertaken as a “Negotiated Tender Procedure” (NTP) in accordance with Regulation 6. of the Procurement (Scotland) Regulations 2016. Following advice from the Head of Asset and Procurement Solutions and the Head of Legal and Democratic Solutions, the Head of Environmental Assets approved the progression of the NTP on 10 August 2022. 2.4 The Contract award recommendation is made on the basis of the tenderer who submitted the most economically advantageous tender. 2.5 The tender(s) submitted by Keep Scotland Beautiful has been evaluated as representing the most economically advantageous tender for this Contract. 2.6 Appendix 1 confirms the scoring achieved by each tenderer, further details of the procurement procedure is provided in Appendix 2 and the SME status and location of all tenderers is located within Appendix 3. 2.7 The value of the Contract is Eighty Thousand Pounds Sterling (£80,000) exclusive of VAT including any option to extend the Contract. 2.8 The costs associated with contract delivery will be contained within the Community Operations revenue budget for Recover NL. Page 124 of 147
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Price Stability 2.9 The contract is a fixed price contract, with costs allocated to project management and planning, community engagement, area-wide interventions, communications and monitoring and evaluation of the project Community Benefits 2.10 The procurement did not include a community benefit requirement as this is a low value engagement with no opportunity for community benefits. Contract Strategy 2.11 Officers from Community Operations will be responsible for managing the Contract which will be undertaken in accordance with the Council’s agreed approach to contract and supplier management. 3. Measures of success The Contract will endeavour to deliver the following outcomes; 3.1 Introduction of pro-active messaging around the local environment. 3.2 Increased engagement with local community groups. 3.3 Improved local environmental quality. 4. Supporting documents Appendix 1 Summary of Procurement Process Appendix 2 SME Status and Location of All Tenderers Andrew McPherson Chief Officer (Community Operations) Page 125 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer-scotland- duty-impact-assessments Yes ☐ No ☐ 5.2 Financial Impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The contract value of £80,000 will be met from the Recover NL fund approved by Council in February 2022. 5.3 HR Policy Impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? XXX 5.4 Legal Impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ Page 126 of 147
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If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? XXX 5.5 Data Protection Impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e-mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital Impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon Impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The procurement looks to raise awareness around local environmental quality around issues of littering and dog-fouling. This would see a proactive approach to messaging, community engagement with the aim of improving awareness leading to local environmental quality improvements. 5.8 Communications Impact Page 127 of 147
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Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? As part of the project there are a number of activities such as Road Side Litter Campaigns, Cross Border work with other local authorities and dog fouling campaign. The council’s Corporate Coms team would liaise with KSB to ensure these are developed and promote through the council’s media channels. 5.9 Risk Impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Page 128 of 147
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Appendix 1 – Summary of Procurement Process Response Procurement Procedure Utilised: Negotiated Tender Procedure Governing Legislation / Regulations: Procurement (Scotland) Regulations 2016 Date Contract Strategy Approved: 10 August 2022 Number of Companies Invited to Take Part: 1 Number of Tenders Received: 1 Where Only One Tender Is Received, Why?: Only one supplier and used NTP Tenders Received from SME’s: 1 Tenders Received from NLC Based Tenderers: 0 Number of Non−compliant Tenders: 0 Number of Compliant Tenders: 1 Number of Recommended Tenderers: 1 Basis of Contract Award: Quality: Price: 100 Evaluation Team: John Ashcroft Anticipated Contract Start Date: 01 November 2022 Total Contract Period (Months): 18 Maximum Total Contract Value: 80,000 Page 129 of 147
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Appendix 2 – SME Status and location of all Tenderers Name of Tenderer Size of Tendering Organisation (Micro, Small, Medium or Large) Location (Local Authority / Council Area) Keep Scotland Beautiful Small Stirling Page 130 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☒ Yes ☐ No Ref: AM/MF Date: 08 February 2023 Contract Award for Pest Control Services - Domestic & Corporate Premises - NLC-CPT-22-035 From Andrew McPherson, Chief Officer of Community Operations E-mail Mcphersona@northlan.gov.uk Telephone: 07939 280467 Executive Summary Environment and Climate Change Committee is asked to approve the award of a contract for Pest Control Services – Domestic & Corporate Premises NLC-CPT-22-035 (the ‘Contract’) to GP Environmental Ltd. The Contract is for an initial period of 36 months anticipated to commence on 3rd April 2023. The Council reserves the right to extend the Contract for additional periods up to a maximum of a further 24 months. The maximum value of the Contract shall not exceed Two Million Pounds Sterling (£2,000,000) exclusive of VAT. Recommendations It is recommended that the Environment and Climate Change Committee approves the award of the Contract to GP Environmental Ltd at the maximum value of Two Million Pounds Sterling (£2,000,000) exclusive of VAT. The Plan for North Lanarkshire Priority Improve the health and wellbeing of our communities Ambition Statement (14) Ensure the highest standards of public protection AGENDA ITEM 13 Page 131 of 147
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1. Background 1.1 The requirements within the Contract are currently under contract with GP Environmental Ltd. and due to expire on 2nd April 2023 with the Contract detailed within this report due to succeed this. 1.2 The Contract will provide the treatment to completion of the following pests from domestic and corporate premises within North Lanarkshire: rats, mice, wasps, bees, bed bugs, fleas, ants, squirrels, cockroaches, other insects, bird removal and preventative bird works and planned proactive preventative visits for corporate premises. 1.3 The contractor will conduct pest control activity throughout North Lanarkshire to support the internal resources of the Council in providing this service. A clause is contained in the contract which highlights there is no guaranteed level of spend or work demand. The unknown variables in pest control activity as well as internal restructures and corporate decisions can impact the spend driven through the contract duration. 1.4 High risk pest control jobs have to be responded to within 2 working days and low risk pest control jobs have to be responded within to 5 working days. 1.5 The contract was procured via “Open Procedure” and the Public Contracts (Scotland) Regulations 2015 applied. 2. Report 2.1 A user intelligence group (the ‘UIG’) of technical and procurement representatives was formed to review technical specifications, discuss trading processes, market conditions and trends, ways to maximise community benefits and sustainability and to agree the procurement strategy that would deliver maximum benefit for the Council via the Contract. 2.2 The initial estimated value of the Contract dictated that the procurement procedure be undertaken in accordance with the Public Contracts (Scotland) Regulations 2015. An advert for the contract opportunity was published on the Public Contracts Scotland and the UK Find a Tender (FTS) websites. 2.3 The procurement procedure was undertaken as an “Open Procedure” Based on the evaluation criteria and scoring methodology set out in the invitation to tender package within the procurement procedure; an evaluation of tender responses was completed by members identified by the UIG. Selection stage responses were assessed first and compliant tenderers that declared that they met the published minimum selection stage criteria progressed to the award stage evaluation. Following identification of the recommended tenderer, their selection stage responses were assessed in more detail to ensure they satisfied the minimum selection stage criteria applied. 2.4 The Contract award recommendation is made on the basis of the tenderer who submitted the most economically advantageous tender. The tender submitted by GP Environmental Ltd has been evaluated as representing the most economically advantageous tender for this Contract. 2.5 Appendix 1 confirms the scoring achieved by each tenderer, further details of the procurement procedure is provided in Appendix 2 and the SME status and location of all tenderers is located within Appendix 3. 2.6 Due to the varying nature of demand for pest control activities a maximum value has been applied to the contract. The maximum spend for these services during the lifetime of the Page 132 of 147
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Contract is Two Million Pounds Sterling (£2,000,000) exclusive of VAT and including any option to extend the Contract. 2.7 The costs associated with contract delivery will be contained within the Revenue budget for Protective Services. Price Savings / Increases 2.8 The pre-tender whole life estimate for the Contract was set at a maximum value of £2,000,000. 2.9 Higher inflation, higher fuel costs and increased rat infestations may lead to higher costs for this service, but pest numbers are seasonal, and numbers could drop if charging is re- introduced for rats and mice, which are currently free until 31/03/2023 with any extension considered as part of the Council’s budget setting process. Price Stability 2.10 The contract is a fixed price for the duration of the contract. Community Benefits 2.11 The Council is committed to maximising the delivery of community benefits. The procurement included a community benefit requirement, this approach is designed to deliver local community benefits where possible. 2.12 Within their tender, GP Environmental Ltd. committed to deliver the following community benefits within the Contract: Community Benefit Type Quantity Committed New Job for an Individual from a Priority Group (Part Time) 1 Educational Sponsorship 1 Educational Support and Skills Transfer 1 Educational Visits 1 Educational Workplace Visit 1 Business Event / Briefing to promote supply chain opportunities 1 Financial Support for a Community Project / Organisation 1 Non – Financial Support for a Community Project / Organisation 1 2.13 The community benefits delivered as part of the Contract includes the creation of one part- time job for an individual from a priority group. Fair Work First 2.14 Within their tender submission, GP Environmental Ltd. advised that they commit to the following areas of the Scottish Governments “Fair Work First” initiative: • Living Wage Accredited Employer • Fair and Equal pay; all staff are paid in excess of the National Living Wage • Staff Employment Contracts have guaranteed hours of employment • Do not support or operate Zero Hour contracts • Continuous learning and development through a Training Programme Page 133 of 147
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• Provide fair access to employment, training, and development • Oppose the use of fire & rehire practices • Support progressive workforce engagement by involving staff in monthly staff meetings to raise any concerns and allow staff to have their voice heard • Flexible working hours including shared parental leave, maternity, paternity, and time off for dependents. • Support progressive workforce engagement by involving staff in ideas for improvement. • Recognition of Trade unions • Encourage the use of the Company Grievance Procedure and Public Interest Disclosure Policy • Evidence of our commitment to Fair Working Practices for employees would be our stable workforce with low staff turnover • In the process of being accredited with “Investors in People” Contract Management 2.15 Officers from Protective Services will be responsible for managing the Contract which will be undertaken in accordance with the Council’s agreed approach to contract and supplier management. 3. Measures of success 3.1 The Contract will deliver the following outcomes; • Improve the local environment for residents • Eradicate public health significant pests within communities and residential properties • High risk pest control jobs to be responded to within 2 working days 90% of the time • Low risk pest control jobs to be responded to within 5 working days 90% of the time • Raise awareness with internal colleagues and services to collaboratively reduce infestations by improving housekeeping • Raise awareness and engage with local community groups and third-party organisations on measures to reduce infestations • Streamlining pest control contract to include new NL Leisure premises and realise benefits as a result (economies of scale and simplified ordering process). 4. Supporting documents Appendix 1 Summary of Tender Evaluation Process Appendix 2 Summary of Procurement Process Appendix 3 SME Status and Location of All Tenderers Andrew McPherson Chief Officer (Community Operations) Page 134 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? N/A If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer-scotland- duty-impact-assessments Yes ☐ No ☒ 5.2 Financial Impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The contract is covering additional pest control work for the Council including leisure and cultural premises which previously were under different contracts. Costs for the contract will be covered by the revenue budget for Protective Services with any work undertaken for other Council services appropriately recharged. 5.3 HR Policy Impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ 5.4 Legal Impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? N/A Page 135 of 147
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5.5 Data Protection Impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ 5.6 Technology / Digital Impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ 5.7 Environmental / Carbon Impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ 5.8 Communications Impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ 5.9 Risk Impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex-Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ Page 136 of 147
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Appendix 1 – Summary of Tender Evaluation Process Final Rank Tenderer Name Total Tender Score (%) Recommended for Contract Award (Y / N) 1 GP Environmental Ltd 97.40% Y 2 Contego Environmental Services Ltd 56.52% N 3 Horizon Environmental Services 54.71% N 4 Mitar Environmental Services Ltd 47.10% N 5 Graham Environmental Serviced Ltd 35.10% N Page 137 of 147
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Appendix 2 – Summary of Procurement Process Response CPT Contract Reference Allocated: NLC-CPT-22-035 Tender Platform Utilised: PCS-Tender (PCST) Procurement Procedure Utilised: Open Procedure Governing Legislation / Regulations: Public Contracts (Scotland) Regulations 2015 Date Contract Strategy Approved: 03 November 2022 Date Contract Notice Published: 04 November 2022 Total Expressions of Interest Received: 10 Tender Return Deadline: 07 November 2022 Number of Tenders Received: 5 Tenders Received from SME’s: 4 Tenders Received from NLC Based Tenderers: 0 Number of Non−compliant Tenders: 0 Number of Compliant Tenders: 5 Number of Recommended Tenderers: 1 Basis of Contract Award: Quality: 30 Price: 70 Evaluation Team: Enterprise & Communities - Protective Services Anticipated Contract Start Date: 03 April 2023 Total Contract Period (Months): 36 + 12 + 12 Maximum Total Contract Value: £2,000,000 Page 138 of 147
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Appendix 3 – SME Status and location of all Tenderers Name of Tenderer Size of Tendering Organisation (Micro, Small, Medium or Large) Location (Local Authority / Council Area) GP Environmental Ltd SME Glasgow Contego Environmental Services Ltd SME Durham Horizon Environmental Services T/A Pestokill Large Warrington Mitar Environmental Services Ltd SME West Lothian Graham Environmental Serviced Ltd SME Fife Page 139 of 147
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North Lanarkshire Council Report Environment and Climate Change Committee Does this report require to be approved? ☐ Yes ☒ No Ref CG/JMcK Date 08/02/23 Contracts awarded below Committee approval threshold From Chief Officer of Assets and Procurement Email mckinstryj@northlan.gov.uk Telephone James McKinstry 07939 281102 1. Background 1.1 The Councils General Contract Standing Orders (the ‘GCSOs’) outline financial approval thresholds for contracts for goods, works and services. Contract awards above £500,000 for Supplies and Services and above £2,000,000 for Works require approval by the Committee. These contract awards are considered by the Committee on a case-by-case basis. 1.2 Where the value of a contract award is between £50,000 and £500,000 for Supplies and Services and between £500,000 and £2,000,000 for Works, GCSOs require that the Head of Asset and Procurement Solutions award these contracts on behalf of the appropriate Chief Officer. 1.3 The Head of Asset and Procurement Solutions is required to notify Committee on a regular basis of any such contracts awarded on behalf of Procuring Service Areas. Executive Summary This report notifies the Committee of the contracts awarded between 1 October 2022 to 31 December 2022. It sets out those contracts awarded with a value below the financial threshold requiring Committee approval. Recommendations The Environment and Climate Change Committee are: • advised of the Contracts awarded below Committee approval threshold between 1 October 2022 to 31 December 2022 as per the process within the Council’s General Contract Standing Orders. The Plan for North Lanarkshire Priority Improve economic opportunities and outcomes Ambition statement (17) Ensure we keep our environment clean, safe, and attractive AGENDA ITEM 14 Page 141 of 147
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2. Report 2.1 The GCSOs require that contracts in excess of £500,000 for supplies and services and £2,000,000 for works are approved, on a case-by-case basis, by the Committee before award. 2.2 The GCSOs require that contracts with a value above £50,000 but less than £500,000 for Supplies and Services and above £500,000 but less than £2,000,000 for Works are awarded by the Head of Asset and Procurement Solutions on behalf of the appropriate Chief Officer. 2.3 The contracts awarded by the Head of Asset and Procurement Solutions that are under the £500,000 Committee financial approval threshold for Supplies and Services and £2,000,000 for Works in the period from 1 October 2022 to 31 December 2022 are detailed in Appendix 1. 3. Measures of success 3.1 Contracts support the delivery of Council and service priorities. 3.2 Appointment of contractors who have suitable experience and capability to deliver the required supplies, services or works. 3.3 Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 3.4 The Council’s Contract Register is kept updated by services and management information is comprehensive and accurate. 3.5 Best Value is both demonstrable and achieved. 4. Supporting documentation 4.1 Appendix 1 - Summary of contracts awarded. James McKinstry Chief Officer of Assets and Procurement Page 142 of 147
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☒ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where Financial impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. The Council’s Procurement Strategy proposes methods of maximising the delivery of procurement benefits that could bring improved financial return to the Council and the areas wider economy. Certain benefits have a monetary value attached and these will be monitored on a project-by-project basis. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☒ No ☐ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where HR impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where Legal impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Page 143 of 147
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Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☒ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Contracts for Fleet Management Solution and Civica Licensing listed have been assessed by the Enterprise Architecture Governance Group (EAGG). Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☒ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Sustainable procurement is one of the key objectives of the Council’s Procurement Strategy and will have a positive impact, including, embedding sustainable procurement as business as usual and incorporating community benefits into the Councils contracts. Supporting local businesses and SMEs through closer working with colleagues in the Council’s Enterprise department and by making our processes more streamlined and accessible. Where Environmental/Carbon impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ Page 144 of 147
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If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Where Risk impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Contract award procedures may be susceptible to legal challenge if they are not discharged in accordance with GCSO and procurement legislation. 5.1 0 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 145 of 147
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APPENDIX 1 – SUMMARY OF BELOW THRESHOLD CONTRACT AWARDS Contract Description Contract Award Date Contract Start Date Contract End Date Contract Extension Contract Value (incl extension) (£s) Successful Tenderer Supplies Services Works No of Tenders Received Route* Professional & Technical Support: Environmental Improvements & Community Engagement 14/10/2022 01/11/2022 31/03/2023 31/03/2024 £80,000.00 Keep Scotland Beautiful Services 1 *N Route Optimisation & In-Cab Technology Solution 2022-25 10/11/2022 01/05/2022 31/10/2023 N/A £69,083.00 Rubicon Technologies Germany UG Services 1 **N Vehicle Restrain Systems Assessment 22/11/2022 21/11/2022 20/11/2023 N/A £150,000.00 Atkins Services 1 ***DAF3 Supply & Install of Electronic Signs 2022-24 23/11/2022 01/12/2022 30/11/2024 N/A £1,000,000.00 Coeval Ltd Works 1 ***DAF3 *N - Contract awarded via the use of the Negotiated Tendering procedure to a provider who is an expert in the field and the only provider who has experience and range of contacts that would benefit the Council. **N - Contract awarded via the use of the Negotiated Tendering Procedure to incumbent provider to ensure continuity of service provision in the short term to allow a review of requirement to be specified in preparation for a future competitive procurement exercise ***Direct Awards from 3rd party collaborative frameworks (SXL) to best value providers. Key – Procurement Route CO - Contract Open Procedure CR - Contract Restricted Procedure FO - Framework Open Procedure FR - Framework Restricted Procedure Page 146 of 147
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FMCC - Mini Comp Council Framework FMC3 - Mini Comp 3rd Party Framework DAFC - Direct Award Council Framework DAF3 - Direct Award 3rd Party Framework DAH&SC - Direct Award Health & Social Care Related Services N - Negotiated Contract EXT - Extension to Contract/Framework Page 147 of 147