Minutes of Meetings of Committees, Sub-Committees and Panels - Cycles 2 and 3
North Lanarkshire Council · 6 October 2022
Back to Council — 6 October 2022 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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NORTH LANARKSHIRE COUNCIL Minutes of Meetings of the North Lanarkshire Council, Committees, Sub-Committees and Panels To Be Submitted to the Meeting of The North Lanarkshire Council to be held on THURSDAY, 6 OCTOBER 2022 The Symbol “C” appearing against any item of business indicates that that particular item is subject to consideration and disposal by the Council. All other items have been delegated in terms of the approved Scheme of Administration and are therefore submitted for information only.
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CONTENTS 1st Last Meeting Date Page Page Minutes of Previous Meetings North Lanarkshire Council 31 March 2022 3 13 Statutory North Lanarkshire Council 19 May 2022 14 23 Special North Lanarkshire Council 9 June 2022 24 39 Special North Lanarkshire Council 11 August 2002 40 41 Special North Lanarkshire Council 25 August 2022 42 48 Minutes of Meetings of Sub-Committees and Panels Previously Considered by the Appropriate Parent Committee Audit and Scrutiny Panel 24 March 2002 49 53 Joint Consultative Committee for Local Government Employees 29 March 2022 54 55 Minutes of Meetings of Committees for Approval Special Planning 22 April 2022 56 58 Regulatory 21 June 2022 59 61 Planning 30 June 2022 62 65 Regulatory 2 August 2022 66 67 Local Review Body 9 August 2022 68 75 Regulatory 16 August 2022 76 77 Planning 18 August 2022 78 80 People and Communities 22 August 2022 81 88 Environment and Place 24 August 2022 89 94 Enterprise, Growth and Fair Work 29 August 2022 95 100 Housing 31 August 2022 101 111 Regulatory 6 September 2022 112 115 Adult Social Work, Care and Wellbeing 6 September 2022 116 119 Regulatory 13 September 2022 120 123 Education, Children and Families 13 September 2022 124 129 Finance and Resources 14 September 2022 130 140 Planning 15 September 2022 141 143 Policy and Strategy 29 September 2022 144 155 Regulatory 4 October 2022 156 157 NORTH LANARKSHIRE COUNCIL
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 3 31 March 2022 at 4 pm. A Hybrid Meeting of the NORTH LANARKSHIRE COUNCIL PRESENT Councillor Jones, Provost; Councillor Castles, Depute Provost; Councillors D. Ashraf, J. Ashraf, Baird, Barclay, Beveridge, Brannan-McVey, Burgess, Burrows, Cameron, Campbell, Carragher, M. Coyle, S. Coyle, Cullen, Curran, Di Mascio, Docherty, Doolan, Douglas, Duffy, Farooq, Fisher, Fotheringham, Gallacher, Goldie, Goldsack, Gourlay, Graham, Hogg, Hume, C. Johnston, T. Johnston, Paul Kelly, Peter Kelly, Larson, Lennon, Linden, Logue, Loughran, MacGregor, Magowan, Masterton, McCulloch, McManus, McNally, McNeil, McPake, McVey, Mooney, O’Rourke, Pettigrew, Quigley, Reddin, Roarty, Shevlin, Shields, Stevenson, Stocks, Stubbs, Alan Valentine, Annette Valentine, Watson, Wilson and Woods. CHAIR Councillor Jones (Provost) presided. IN ATTENDANCE The Chief Executive; Executive Director (Education and Families); Chief Accountable Officer (Health and Social Care); Head of Business Solutions; Head of Legal and Democratic Solutions; Head of People and Organisational Development; Head of Strategic Communication; Head of Regulatory Services and Waste Solutions; Head of Audit and Risk; Business Finance Manager (Resource Solutions); Democratic Services Manager, and Committee Officer. APOLOGIES Councillors Anderson, Carson, Currie, Fannan, Feeney, Kerr, McKendrick, McLaren, Morgan, Stephen and Weir. The Provost welcomed everyone to the first Hybrid meeting of North Lanarkshire Council and provided an overview of the functionality of the Hybrid meeting system to ensure the smooth running of the meeting. The Provost advised that the meeting would be live streamed through the Council's webcasting portal and would be available afterwards as an archived recording. The Provost advised that the Council had been shortleeted as finalist in four categories in the Municipal Journal Achievement Awards 2022, in the undernoted categories:- • Local Authority of the Year • Best Electric Vehicle (EV) Charging Project (In Partnership with South Lanarkshire Council) • Care and Health Integration • Place Based Approaches to Health Equity. The Provost congratulated all the officers involved and wished them luck at the awards ceremony on Friday, 24 June 2022.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 4 DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Stubbs, by virtue of his employment, declared a connection with paragraph 10 - Notice of Motion by Councillor Burgess and Councillor Cameron, and left the meeting during consideration of this item. MINUTES OF MEETINGS OF COMMITTEES, SUB-COMMITTEES AND PANELS - CYCLE 1 2022 2. There was submitted the volume of Minutes for meetings of Committees, Sub-Committees and Panels for Cycle 1 2022 for approval in terms of Standing Order 21. Decided: that the Minutes of meetings of Committees, Sub-Committees and Panels for Cycle 1 2022 be approved. AMENDMENTS TO THE SCHEME OF DELEGATION TO OFFICERS 3. There was submitted a report by the Head of Legal and Democratic Solutions (1) seeking approval for amendments to the Scheme of Delegation to Officers following the departure of the Executive Director (Enterprise and Communities) and the Head of Communities; (2) proposing that, where the title Executive Director (Enterprise and Communities) appears throughout the Scheme of Delegation to Officers, this be amended to read Deputy Chief Executive; (3) proposing the reallocation of those delegations previously assigned to the Head of Communities, as set out in Appendix 1 to the report, and (4) intimating that a full review of the Scheme of Delegation to Officers would be undertaken in the first year of the new Council term. Decided: (1) that where the title Executive Director (Enterprise and Communities) appears throughout the Scheme of Delegation to Officers, this be amended to read Deputy Chief Executive; (2) that the reallocation of those delegations previously assigned to the Head of Communities, as set out in Appendix 1 to the report, be approved, and (3) that a full review of the Scheme of Delegation to Officers be undertaken in the first year of the new Council term. COVID-19 OPERATING MODEL 4. There was submitted a report by the Head of Regulatory Services and Waste Solutions (1) intimating that the Scottish Government had recently published an updated Strategic Framework which provided a pathway as to how the country would recover and live with Covid-19; (2) advising that the Strategic Framework removed almost all legal restrictions from 21 March 2022; (3) attaching, in Appendix 1 to the report, the Covid-19 operating model for the Council; (4) intimating that the operating model for the Council ensures the safety of all staff and customers, whilst at the same time delivering all services in a customer focused and efficient manner; (5) proposing that a further report be submitted to a future meeting of the Council, following a six month review of the operating model, and (6) advising that Council buildings would reopen to the public from 4 April 2022, with the changes to the Council’s property portfolio summarised in Appendix 2 to the report.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 5 Decided: (1) that the change in approach to the management of Covid-19, as set out in the Scottish Government’s Strategic Framework, be recognised; (2) that the Covid-19 operating model for the Council, attached at Appendix 1 to the report, be approved; (3) that a further report be submitted to a future meeting of the Council, following a six month review of the operating model, and (4) that the re-opening of Council buildings to the public from 4 April 2022 be supported. APPOINTMENT OF RELIGIOUS REPRESENTATIVE 5. With reference to paragraph 5 of the Minute of the meeting of the Education and Families Committee held on 22 February 2022, when that Committee, having considered a report by the Head of Legal and Democratic Solutions, agreed that Mr Gerry McCormack be appointed as the Roman Catholic Church representative on the Education and Families Committee, subject to approval by the Council, there was submitted the said report thereon. Decided: that Gerry McCormack be appointed as the Roman Catholic Church representative on the Education and Families Committee. TREASURY MANAGEMENT STRATEGY 2022/2023 – TREASURY MANAGEMENT AND PRUDENTIAL INDICATORS 2022/2023 TO 2024/2025 6. With reference to paragraph 8 of the Minute of the meeting of the Finance and Resources Committee held on 10 March 2022, when that Committee having considered a report by the Head of Financial Solutions, inter alia, endorsed the Treasury Management Strategy 2022/2023 and adopted the Treasury Management and Prudential Indicators for 2022/2023 to 2024/2025, subject to the approval of the Council, there was submitted the said report thereon. Decided: (1) that the Treasury Management Strategy 2022/2023 be approved and the Treasury Management and Prudential Indicators for 2022/2023 to 2024/2025, as set out in Appendix 1 to the report, be adopted, and (2) that the potential use of the fiscal flexibilities as advised by the Scottish Government, subject to statutory guidance, in whole or in part in 2021/2022 and 2022/2023, with the implementation of such managed in line with the principles detailed in the Treasury Management Strategy 2022/2023 be acknowledged. MEMBERSHIP OF COMMITTEES, SUB-COMMITTEES, PANELS, WORKING GROUPS AND OUTSIDE BODIES 7. There was submitted a report by the Head of Legal and Democratic Solutions setting out recommendations for appointment to Committees, Sub-Committees, Panels, Working Groups and Outside Bodies.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 6 Decided: that the appointment of Members to Committees, Sub-Committees, Panels, Working Groups and Outside Bodies, as attached at Appendix 1 to this Minute, be implemented. Councillor Lennon moved that Standing Order 37 be suspended to allow consideration of an urgent Notice of Motion. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 33 Members voted for the suspension of Standing Orders as follows:- Councillors D. Ashraf, J. Ashraf, Barclay, Burgess, Cameron, Carragher, M. Coyle, S. Coyle, Cullen, Di Mascio, Doolan, Douglas, Farooq, Fotheringham, Gallacher, Goldie, Hume, C. Johnston, T. Johnston, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McManus, Pettigrew, Stocks, Stubbs, Alan Valentine, Annette Valentine, Watson and Wilson. 25 Members voted not to suspend Standing Orders as follows:- Councillors Brannan-McVey, Burrows, Campbell, Castles, Curran, Duffy, Gourlay, Graham, Jones, Paul Kelly, Peter Kelly, Logue, Loughran, McCulloch, McNally, McNeil, McPake, McVey, Mooney, O’Rourke, Quigley, Reddin, Roarty, Shields, and Woods. Councillors Beveridge and Hogg abstained. The motion for suspension of Standing Order 37 was supported by 33 votes and thus failed to obtain the necessary support of two thirds of the 60 Members present and voting. NOTICE OF MOTION BY COUNCILLOR LARSON AND COUNCILLOR MACGREGOR 8. There was submitted the following motion in the names of Councillor Larson and Councillor MacGregor, notice of which appeared on the Agenda, viz: ''That Council will undertake a review of the housing allocations process with a view to being able to provide an expected move-in date at the point of matching tenants to a property. Council recognises that moving home is a stressful time and that allowing tenants an appropriate period to plan their move may reduce stress and could also enable better financial planning to take place in such a way that avoids tenants accruing unnecessary debt”. Councillor Larson, seconded by Councillor MacGregor, then moved the terms of the motion. Decided: (1) that Council recognises that moving home is a stressful time and allowing tenants an appropriate period to plan their move may reduce stress and could also enable better financial planning to take place in such a way that avoids tenants accruing unnecessary debt, and (2) that a review of the housing allocation process be undertaken with a view to providing an expected move in date at the point of matching tenants to a property.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 7 NOTICE OF MOTION BY COUNCILLOR FOTHERINGHAM AND COUNCILLOR BARCLAY 9. There was submitted the following motion in the names of Councillor Fotheringham and Councillor Barclay, notice of which appeared on the Agenda, viz:- “Council notes the campaign launched by Radio Clyde calling for lighting to be installed along the main routes of public parks; and notes that this campaign is supported by a range of individuals and organisations. Providing lighting in our parks could build on the expertise gained by the Park Power initiative and renewable energy could be built into any design. This would allow greater access and use of these facilities by our residents; Public parks play a very significate role in community life; our parks should always be accessible and safe places; promote and encourage activity all year round; that there are sufficient technological solutions to provide sensitive lighting solutions which keep people safe and promotes the biodiversity in our parks and open spaces. Council therefore agrees to prepare a report in the new committee cycle to provide lighting solutions in all of our parks.” Councillor Fotheringham, seconded by Councillor Barclay, then moved the terms of the motion. Decided: (1) that the campaign launched by Radio Clyde calling for lighting to be installed along the main routes of public parks which, was supported by a range of individuals and organisations, be noted; (2) that it be noted that providing lighting in Council parks would build on the expertise gained by the Park Power initiative and renewal energy could be built into the design which would allow greater access to, and use of, the facilities by residents as public parks play a significant role in community life and parks should always be accessible safe places, promote and encourage activity all year round with there being sufficient technology solutions to provide sensitive lighting solutions which keeps people safe and promotes the biodiversity in Council parks and open spaces, and (3) that a report be submitted to the appropriate Committee exploring options to providing lighting solutions in all Council parks. Councillor Stubbs, prior to consideration of the following item of business, having declared a connection by virtue of his employment, left the meeting during consideration of this item. NOTICE OF MOTION BY COUNCILLOR BURGESS AND COUNCILLOR CAMERON 10. There was submitted the following Motion in the names of Councillor Burgess and Councillor Cameron, notice of which appeared in the Agenda viz:- “North Lanarkshire Council is fully aware of the benefits of our campus police initiative, Instructs our Education officials to compile a paper, with the collaboration of Police Scotland, to progress the initiative and consider its expansion into High Schools which are indicating they are in need of the help and support that a campus based police officer can provide”. Councillor Burgess, seconded by Councillor Cameron, then moved the terms of the Motion. Councillor J Ashraf, seconded by Councillor D Ashraf, moved as an Amendment:- "North Lanarkshire Council is aware of the feedback of the benefits of our campus police initiative, and agrees that the Education Service shall bring forward an early update to Committee on the delivery of
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 8 this programme; to understand the educational and non-curricular benefits, and that said report should contain young peoples views including those young people from minority and equality groups, on the initiative in order to ensure that their views inform the further roll out." Councillor Burgess, withdrew his Motion, which had been intimated in accordance with Standing Order 24. There was submitted the following amended Motion in the names of Councillors Burgess and Cameron, which had been intimated in accordance with Standing Order 24. “North Lanarkshire Council is fully aware of the benefits of our campus police initiative, Instructs our Education officials to compile a paper, with the collaboration of Police Scotland, to progress the initiative and consider its expansion into High Schools which are indicating they are in need of the help and support that a campus based police officer can provide. In order to understand the educational and non-curricular benefits, that said report should contain young peoples views including those young people from minority/equality and ASN groups on the initiative in order to ensure that their views inform the further roll out." Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 26 Members voted for the Amendment as follows:- Councillors D. Ashraf, J. Ashraf, Baird, Barclay, Carragher, M. Coyle, S. Coyle, Di-Mascio, Doolan, Farooq, Fotheringham, Goldie, Hume, C. Johnston, T. Johnston, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McManus, Pettigrew, Stocks, Alan Valentine and Annette Valentine. 37 Members voted in favour of the amended Motion, as follows:- Councillors Beveridge, Brannan-McVey, Burgess, Burrows, Cameron, Campbell, Castles, Cullen, Curran, Docherty, Douglas, Duffy, Gallacher, Gourlay, Graham, Hogg, Jones, Paul Kelly, Peter Kelly, Logue, Loughran, McCulloch, McNally, McNeil, McPake, McVey, Mooney, O'Rourke, Quigley, Reddin, Roarty, Shevlin, Shields, Stevenson, Watson, Wilson and Woods. 26 Members having voted for the Amendment and 37 Members having voted for the Motion, the Motion was accordingly declared carried. Decided: (1) that the Council is fully aware of the benefits of the Campus Police Initiative and instructs Education Officers to compile a report, in collaboration with Police Scotland, to progress the initiative and consider its expansion into high schools which are indicating their need of help and support that a campus based police officer can provide, and (2) that in order to understand the educational and non-curricular benefits the report should contain the views of young people including those from minority/equality and ASN groups on the initiative in order to ensure that their views inform the further roll out. NOTICE OF MOTION BY COUNCILLOR HUME AND COUNCILLOR FOTHERINGHAM 11. There was submitted the following Motion in the names of Councillor Hume and Councillor Fotheringham, notice of which appeared on the Agenda, viz:- “Council acknowledges the commencement of design works to non-traditional house types such as BISF and the delay in the pilot programme for differing timber clad properties such as Swedish Timber houses. Residents have raised a number of concerning aspects about these properties, particularly in relation to appearance, and poor insulation.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 9 Council agrees that structural surveys should be completed, as a matter of urgency, in all non- traditional housing stock to identify if homes are in fact suitable to progress or other alternative solutions need to be sought. A report should be prepared for Housing & Regeneration Committee on the resource and cost implications of significantly reducing the timescales for delivering the analysis for this Programme. Members can then decide on an appropriate response to the findings”. Councillor Hume, seconded by Councillor Fotheringham, then moved the terms of the Motion. Decided: (1) that the commencement of design works to non-traditional house types such as BISF and the delay in the pilot programme for different timber clad properties such as Swedish Timber houses be acknowledged; (2) that it be noted that residents had raised a number of concerns regarding these properties, particularly in relation to their appearance and poor insultation; (3) that the structural surveys be completed as a matter of urgency, in all non-traditional housing stock, to identify whether homes are suitable to progress or other alternative solutions require to be sought, and (4) that a report be submitted to a future meeting of the Housing and Regeneration Committee on the resource and cost implications of significantly reducing the timescale for delivering the analysis for this programme after which Members can determine an appropriate response to the findings. QUESTIONS RECEIVED IN TERMS OF STANDING ORDER 51 12. It was noted that, in terms of Standing Order 51, six written questions have been submitted:- Question by Councillor Larson How many young people from North Lanarkshire primary schools attended a residential outdoor learning centre in 2018/19, 2019/20 and 2020/21? And how many are anticipated to attend in 2021/22 and 2022/23? Answer by Councillor McNally In the Programme of Work for 2022 – 2023, the service has committed to reviewing the outdoor education provision at Strathclyde Park, as part of the wider Parks Strategy, which incorporates planning for the Green Growth Accelerator. This will assess the wider aspiration to ensure high quality outdoor education provision and access to residential experiences. This is following the Policy and Strategy Committee decision of 31 January 2020, which established the closure of Kilbowie and tasked the service to find alternative delivery vehicles for outdoor education and residential experiences. An alternative provision for young people in North Lanarkshire was developed following the closure of Kilbowie. This consisted of a 5 day provision at Strathclyde Park for P7 pupils and day provision at schools for various year groups. In addition an Outdoor Education procurement framework for residential provision out with North Lanarkshire has been developed. This procurement framework allows schools to pick a residential opportunity from the list and for their school. There are a wide range of experiences that they can pick from. During the pandemic, due to COVID restrictions it was not possible for pupils to attend residential experiences and as a result the programme that was offered to schools at Strathclyde Park was the
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 10 only opportunity they had for an extended Outdoor experience. This was also reflected in the Outdoor Education experience that was delivered at schools. The data relating to residential experiences is below: 2018/19 3,614 pupils attended Kilbowie. 2019/20 2,400 pupils attended Kilbowie. 2020/21 0 due to restrictions. 2021/22 104 pupils are due to attend Residential Experiences out with North Lanarkshire. 2022/23 This is unknown at this stage but we will be aware if any are planned as we have framework in place. Question by Councillor Linden How much has the Council paid to PFI/PPP contracts for schools in North Lanarkshire since 2017? And for how long and to what cost shall it continue to pay these contracts? Answer by Councillor McNally The spend till the end of the contracts has inflationary uplifts built in, which will change once actual inflation rates are known for each year going forward - so the values to be paid will change in line with that. Information is provided on a financial year basis. • EDUC 2010 PPP o North Lanarkshire Council implemented a major schools programme under the PPP funding arrangement. This involved twenty four schools spread across seventeen sites. Whilst the PPP agreement for these schools includes core construction costs, it is important to note it also incorporates facility support (janitors, cleaning, grounds maintenance), repairs/maintenance/ periodic replacement of equipment, and insurance. o Future Unitary charge payments through to 2037 will be dependent on annual indexation based on the Retail Price Index, and the outcome of cyclical benchmarking reviews. These additional services provided by the PPP provider form part of the Unitary Charge payment. • 2 DBFM SCHOOLS • Scotland's Schools For the Future / Scottish Futures Trust (SFT) - DBFM (Design Build Finance Maintain) Model. • This was brought in by the Scottish Govt in 2009 to replace the PFI/PPP models that were in use in the previous decade. • For NLC, 2 schools have been constructed using this model: Greenfaulds HS and Cumbernauld Academy and Theatre.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 11 • In terms of the construction costs, similarly to the PPP model, these will be met by Hub South West Scotland with NLC then repaying a unitary charge over a period of 25 years for these schools. Question by Councillor Douglas Given the current exercise to procure a consultant to carry out a pan North Lanarkshire Pitch Strategy which one would assume will be used to identify and compare current provision against demand and also identify strategic gaps, can the administration explain why £2.1m is being used to provide pitches in 4 villages and what strategic assessment was used to identify these gaps given the Strategic assessment has not yet been carried out? Answer by Councillor Campbell The decision by Council was to enhance sports pitch provision in 4 villages in North Lanarkshire for the benefit of local residents. Following budget approval, officers will now progress this instruction, carrying out feasibility studies in the first instance. This investment will form part of the wider sports pitch strategy which as previously reported, will be presented to the Council in cycle three. Question by Councillor Fotheringham Can a guarantee be provided that there will be no closures to any leisure centres or swimming pools during the next council term? Answer by Councillor Campbell As was reported to the Policy & Strategy Committee on 17 March 2022, and approved by all parties at that point, the Programme of Work for 2022-23 contains a strategic review of Active & Creative Communities. It is not possible, at this stage, to pre-empt the outcome of this review which will be reported on fully in cycle 3. Question by Councillor D. Ashraf How many employees that may include women and underrepresented groups, whether still employed by North Lanarkshire Council or not, are still awaiting settlement of equal pay claims? Answer by Councillor Burrows The Council has made offers of settlement to all eligible Claimants, and remains fully committed to settling the forty equal pay claims which are in the process of being concluded. The Council has already dealt with more than 11,000 equal pay claims, and is currently working actively with Claimants’ representatives to conclude the process of settling these residual claims. Sixty six Claimants have chosen not to accept the offer of settlement that has been made to them by the Council, and confirmation of the date for an employment tribunal hearing in respect of these is currently awaited. UNITARY CHARGE PAYMENTS EXP: APRIL 2017 TO MARCH 2022 PROJECTED EXP: APRIL 2022 to END OF CONTRACT CONTRACT END DATE EDUC 20210 PPP SCHOOLS 177,444,215 449,200,509 31/03/2037 DBFM - GREENFAULDS 16,866,250 66,157,486 21/09/2041 DBFM - CUMBERNAULD 8,582,745 79,727,981 18/07/2044
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 12 Question by Councillor D. Ashraf Are there any plans to close any recycling centres during the next council term? Answer by Councillor McPake There are no plans to close any recycling centres during the next Council term. The Provost took the opportunity to thank the herculean effort of Council staff, partners, volunteers and community and voluntary groups who assisted communities during the Covid-19 pandemic. The Provost advised that a number of Elected Members would not be standing at the forthcoming Local Government Elections and wished them well in the future. Finally, the Provost advised that this was the final Council meeting of this Council term and she placed on record her thanks to all Officers, the Depute Provost and Elected Members for their co-operation during her time as Provost. The Provost also paid special thanks to the Depute Provost for his unwavering support during her time as Provost. Councillor Castles, Depute Provost on behalf of Elected Members thanked the Provost for all her hard work as Provost during this Council term.
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NORTH LANARKSHIRE COUNCIL - 31 MARCH 2022 13 Appendix 1 Amendments to Memberships of Committees, Sub-Committees, Panels, Working Groups and Outside Bodies Outside Bodies Proposed Appointment Routes to Work - Board • Head of People and Organisational Development to replace Head of Community Services Amey - Management Committee • Head of Regulatory Services and Waste Solutions to replace Executive Director (Enterprise and Communities) NL Properties (Board of Directors and the Management Committee) • Head of Environmental Assets to replace Executive Director (Enterprise and Communities) North Lanarkshire Leisure (NLL) • Appoint Head of Regulatory Services and Waste Solutions and Head of Strategic Communications as Officer Directors to replace Councillors Burrows, Paul Kelly and Shields. Environmental Key Fund • Provide delegated authority to the Head of Legal and Democratic Solutions to appoint an Officer Director to replace the Property Manager (Assets and Estates)
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 14 19 May 2022 at 4 pm. A Hybrid Meeting of the NORTH LANARKSHIRE COUNCIL PRESENT Councillor Magowan, Provost; Councillor Thomas, Depute Provost; Councillors Ashraf, Ballinger, Barclay, Baudo, Beveridge, Boyd, Brannan-McVey, Brennan, Burgess, Bustard, Cairns, Campbell, Carragher, Costello, M. Coyle, S. Coyle, Crichton, Currie, Di Mascio, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Jones, Kelly, Keltie, Khan, Larson, Leckie, Lennon, Linden, Logue, Loughran, MacGregor, Masterton, McBride, McCluskey, B. McCulloch, M. McCulloch, McDade, McKay, McKendrick, McLaren, McManus, McNally, McPake, McPhilemy, McVey, Mitchell, Nolan, Patton, Reddin, Roarty, Robb, Robinson, Shevlin, Shields, Smith, Stevenson, A. Stubbs, L. Stubbs, Sullivan, Toner, Watson, Williams, Wilson and Woods. CHAIR The Chief Executive in his capacity as Returning Officer took the Chair pending the election of the new Provost. IN ATTENDANCE The Chief Executive; Deputy Chief Executive; Chief Accountable Officer, Health and Social Care; Head of Financial Solutions; Head of Legal and Democratic Solutions; Head of Strategic Communication; Democratic Services Manager, and Committee Officer. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The Council noted that there were no declarations of interest. CHIEF EXECUTIVE'S REMARKS 2. The Chief Executive took the opportunity to welcome the newly Elected Members and returning Elected Members to the statutory meeting of the Council and placed on record his thanks to those Elected Members not returning for their tireless work undertaken on behalf of the Council and their constituents. NORTH LANARKSHIRE COUNCIL – LOCAL GOVERNMENT ELECTIONS – 5 MAY 2022 3. There was submitted a statement by the Returning Officer of persons elected on 5 May 2022 to serve as Councillors for the various electoral wards in North Lanarkshire. Decided: that the statement be noted and printed as Annex 1 to this Minute.
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 15 ELECTION OF PROVOST 4. The Chief Executive invited nominations for the election of Provost. Councillor Linden, seconded by Councillor Carragher, moved that Councillor Magowan be appointed Provost. Decided: that Councillor Magowan be appointed Provost of North Lanarkshire. CHAIR 5. Councillor Magowan was presented with the chain of office and assumed the Chair. ELECTION OF DEPUTE PROVOST 6. Councillor Linden, seconded by Councillor Carragher, moved that Councillor Thomas be appointed Depute Provost of the Council. Decided: that Councillor Thomas be appointed Depute Provost of the Council. APPOINTMENT OF LEADER OF THE COUNCIL 7. Councillor Carragher, seconded by Councillor Barclay, moved that Councillor Linden be appointed Leader of the Council. Decided: that Councillor Linden be appointed Leader of the Council. DEPUTE LEADER OF THE COUNCIL 8. Councillor Linden, seconded by Councillor Barclay, moved that Councillor Carragher be appointed Depute Leader of the Council. Decided: that Councillor Carragher be appointed Depute Leader of the Council.
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 16 ANNEX 1 NORTH LANARKSHIRE COUNCIL COUNCIL ELECTION RESULTS TWENTY ONE MULTI-MEMBER WARDS Ward 1 – Kilsyth Percentage Poll: 45.4% Total Ballot Papers Rejected: 142 Name Party Elected at Stage Number Heather Brannan-McVey Scottish Labour Party 1 Denis Johnston Scottish National Party (SNP) 1 Jean Jones Scottish Labour Party 1 Ward 2 - Cumbernauld North Percentage Poll: 47% Total Ballot Papers Rejected: 164 Name Party Elected at Stage Number Danish Ashraf Scottish National Party (SNP) 2 Gordon Currie Scottish Conservative and Unionist 8 Tom Fisher Scottish Labour Party 1 Alan Masterton Scottish National Party (SNP) 1
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 17 Ward 3 - Cumbernauld South Percentage Poll: 45.9% Total Ballot Papers Rejected: 163 Name Party Elected at Stage Number Ann Ballinger Scottish National Party (SNP) 8 William Goldie Scottish National Party (SNP) 8 Peter McDade Scottish Labour Party 6 James McPhilemy Scottish Labour Party 1 Ward 4 - Cumbernauld East Percentage Poll: 42.7% Total Ballot Papers Rejected: 209 Name Party Elected at Stage Number Claire Barclay Scottish National Party (SNP) 1 Tom Johnston Scottish National Party (SNP) 2 Barry McCulloch Scottish Labour Party 4 Adam Smith Scottish National Party (SNP) 7 Ward 5 - Stepps, Chryston and Muirhead Percentage Poll: 46.9% Total Ballot Papers Rejected: 111 Name Party Elected at Stage Number Josh Cairns Scottish National Party (SNP) 1 John McLaren Scottish Labour Party 4 Claire Louise Williams Scottish Greens – Think Global Act Local 7 Ward 6 - Gartcosh, Glenboig and Moodiesburn
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 18 Percentage Poll: 42.6% Total Ballot Papers Rejected: 80 Name Party Elected at Stage Number Joanne Katy Keltie Scottish National Party (SNP) 5 Greg Lennon Scottish National Party (SNP) 1 Michael McPake Scottish Labour Party 5 Ward 7 - Coatbridge North Percentage Poll: 42.5% Total Ballot Papers Rejected: 148 Name Party Elected at Stage Number Kirsten Larson Scottish National Party (SNP) 1 Alexander McVey Scottish Labour Party 1 Bill Shields Scottish Labour Party 9 Allan Stubbs Scottish National Party (SNP) 2 Ward 8 - Airdrie North Percentage Poll: 37.8% Total Ballot Papers Rejected: 122 Name Party Elected at Stage Number Alan Beveridge Independent 1 Sophia Coyle Scottish National Party (SNP) 1 Henry Emerson Dunbar Scottish Labour Party 1 Richard Alan Sullivan Scottish National Party (SNP) 8
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 19 Ward 9 - Airdrie Central Percentage Poll: 37.9% Total Ballot Papers Rejected: 129 Name Party Elected at Stage Number Chris Costello Scottish Labour Party 1 Lesley Jarvie Scottish National Party (SNP) 1 Jim Logue Scottish Labour Party 1 Janice Catherine Toner Scottish National Party (SNP) 2 Ward 10 - Coatbridge West Percentage Poll: 38.9% Total Ballot Papers Rejected: 159 Name Party Elected at Stage Number Kevin Docherty Scottish Labour Party 1 Lesley Mitchell Scottish National Party (SNP) 1 Gary Robinson Scottish National Party (SNP) 5 Ward 11 - Coatbridge South Percentage Poll: 38.4% Total Ballot Papers Rejected: 209 Name Party Elected at Stage Number Andrew Bustard Scottish Labour Party 1 Tracy Carragher Scottish National Party (SNP) 1 Fergus MacGregor Scottish National Party (SNP) 1 Geraldine Woods Scottish Labour Party 6
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 20 Ward 12 - Airdrie South Percentage Poll: 41.3% Total Ballot Papers Rejected: 193 Name Party Elected at Stage Number Michael Joseph Coyle Scottish National Party (SNP) 1 Paul Di Mascio Scottish National Party (SNP) 2 Michael McBride Scottish Labour Party 1 Sandy Watson Scottish Conservative and Unionist 5 Ward 13 – Fortissat Percentage Poll: 38.7% Total Ballot Papers Rejected: 123 Name Party Elected at Stage Number Margaret Hughes Scottish National Party (SNP) 1 John Jo Leckie British Unionists – For A Better Britain 5 Martin McCulloch Scottish Labour Party 1 Kenneth Stevenson Scottish Labour Party 6 Ward 14- Thorniewood Percentage Poll: 41.7% Total Ballot Papers Rejected: 81 Name Party Elected at Stage Number Margaret Boyd Scottish Labour Party 5 Helen Loughran Scottish Labour Party 1 Barry McCluskey Scottish National Party (SNP) 1
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 21 Ward 15 – Bellshill Percentage Poll: 39% Total Ballot Papers Rejected: 153 Name Party Elected at Stage Number Angela Campbell Scottish Labour Party 1 Jordan James Linden Scottish National Party (SNP) 1 Pat Patton Scottish Labour Party 5 Lisa Stubbs Scottish National Party (SNP) 5 Ward 16 - Mossend and Holytown Percentage Poll: 38.2% Total Ballot Papers Rejected: 152 Name Party Elected at Stage Number Beth Baudo Scottish National Party (SNP) 1 Frank McNally Scottish Labour Party 1 Jim Reddin Scottish Labour Party 6 Ward 17 - Motherwell West Percentage Poll: 42.9% Total Ballot Papers Rejected: 168 Name Party Elected at Stage Number David Crichton Scottish National Party (SNP) 1 Paul Kelly Scottish Labour Party 3 Lorraine Nolan Scottish Conservative and Unionist 6
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 22 Ward 18 - Motherwell North Percentage Poll: 39.4% Total Ballot Papers Rejected: 179 Name Party Elected at Stage Number Gerry Brennan Scottish National Party (SNP) 1 Andrew Duffy-Lawson Scottish Labour Party 1 Ayeshah Khan Scottish Labour Party 5 Anne Thomas Scottish National Party (SNP) 2 Ward 19 - Motherwell South East and Ravenscraig Percentage Poll: 40.2% Total Ballot Papers Rejected: 190 Name Party Elected at Stage Number Kenneth Duffy Scottish Labour Party 1 Agnes Magowan Scottish National Party (SNP) 1 David Robb Scottish National Party (SNP) 2 Nathan Wilson Scottish Conservative and Unionist 8
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NORTH LANARKSHIRE COUNCIL - 19 MAY 2022 23 Ward 20 – Murdostoun Percentage Poll: 40.4% Total Ballot Papers Rejected: 136 Name Party Elected at Stage Number Robert John McKendrick Independent 1 Cameron McManus Scottish National Party (SNP) 2 Louise Roarty Scottish Labour Party 5 Nicky Shevlin Scottish Labour Party 7 Ward 21 – Wishaw Percentage Poll: 40.8% Total Ballot Papers Rejected: 186 Name Party Elected at Stage Number Bob Burgess Scottish Conservative and Unionist 5 Fiona Fotheringham Scottish National Party (SNP) 1 Jim Hume Scottish National Party (SNP) 2 Frank McKay Scottish Labour Party 1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 24 9 June 2022 at 4 pm. A Hybrid Special Meeting of the NORTH LANARKSHIRE COUNCIL PRESENT Councillor Magowan, Provost; Councillor Thomas, Depute Provost; Councillors Ashraf, Ballinger, Barclay, Baudo, Beveridge, Boyd, Brannan-McVey, Brennan, Burgess, Bustard, Cairns, Campbell, Carragher, Costello, M. Coyle, S. Coyle, Crichton, Currie, Di Mascio, Docherty, Duffy-Lawson, Dunbar, Fisher, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Jones, Kelly, Keltie, Khan, Larson, Leckie, Lennon, Linden, Logue, Loughran, MacGregor, Masterton, McBride, McCluskey, B. McCulloch, M. McCulloch, McDade, McKay, McLaren, McManus, McNally, McPake, McPhilemy, McVey, Mitchell, Nolan, Patton, Reddin, Roarty, Robb, Robinson, Shevlin, Smith, Stevenson, A. Stubbs, L. Stubbs, Sullivan, Toner, Watson, Williams, Wilson and Woods. CHAIR Councillor Magowan (Provost) presided. IN ATTENDANCE The Chief Executive; Chief Accountable Officer, Health and Social Care; Head of Financial Solutions; Head of Legal and Democratic Solutions; Head of People and Organisational Development; Head of Strategic Communication; Head of Audit and Risk; Head of Education (North); Planning Manager (South); Democratic Services Manager, and Committee Officer. APOLOGIES Councillors Duffy, McKendrick and Shields. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillors Baudo, Brennan, Costello, Crichton, Docherty, Jarvie, Larson, Lennon, Linden, Masterton, Nolan and Woods, by virtue of a connection due to close family member’s employment, declared an interest with Paragraph 10 – Covid-19 Employee Recognition and left the meeting during consideration of this item. COUNCIL GOVERNANCE COMPOSITION OF COMMITTEES AND SCHEME OF ADMINISTRATION 2. There was submitted the proposed Scheme of Administration for the Council which detailed the Committee structure together with their Terms of Reference. Decided: that the revised Scheme of Administration for the Committee structure, together with the Terms of Reference for said Committees, be approved. APPOINTMENT OF CONVENERS AND VICE-CONVENERS 3. Councillor Linden moved the appointment of Conveners and Vice-Conveners to Committees, Sub-Committees, Working Groups and Panels as set out in the list tabled by the SNP Group.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 25 Decided: that the appointment of Conveners and Vice-Conveners to Committees, Sub-Committees, Working Groups and Panels, as set out in Annex 1 to the report, be approved. APPOINTMENT OF MEMBERS TO COMMITTEES, SUB-COMMITTEES, WORKING GROUPS AND PANELS 4. There was submitted a list detailing the number of Members that each political group could appoint to each of the Council's Committees, Sub-Committees, Working Groups and Panels to reflect the political balance of the Council. It was proposed that the Head of Legal and Democratic Solutions be provided with delegated authority to populate the membership of Committees, Sub-Committees, Working Groups and Panels following notification from each political group and none. Decided: (1) that the number of Members to be appointed by each Political Group and none to Committees, Sub-Committees, Working Groups and Panels to reflect the political balance, as set out in Annex 2 to the Minute, be approved, and (2) that the Head of Legal and Democratic Solutions be provided with delegated authority to populate the membership of Committees, Sub-Committees, Working Groups and Panels following notification from each political group and none. TIMETABLE OF MEETINGS - AUGUST TO DECEMBER 2022 5. There was submitted the Timetable of Meetings for the period up to 15 December 2022. Decided: that the Timetable of Meetings for the period up to 15 December 2022 be approved, subject to minor amendments which would be undertaken by the Head of Legal and Democratic Solutions. DESIGNATION AND RENUMERATION OF POSTS OF SENIOR COUNCILLORS 6. There was tabled a list of posts of Senior Councillors which would attract a Senior Responsibility Allowance. Decided: that the renumeration arrangements for posts of Senior Councillors, and the proposals for designation of other posts of Senior Councillors, as set out in Annex 3 to this Minute, be approved. APPOINTMENT TO OUTSIDE BODIES 7. There was submitted the list of Outside Bodies together with the number of representatives required per organisation. Thereon there was tabled a list detailing proposals for appointment of Members to Outside Bodies. It was proposed that the Head of Legal and Democratic Solutions be provided with delegated authority to populate the membership of outside bodies following notification from each political group and none.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 26 Decided: that the Head of Legal and Democratic Solutions be provided with delegated authority to appoint Members to Outside Bodies following notification from each political group and none. CHRYSTON CONSULTATION 8. With reference to the decision made by the Chief Executive under delegated authority on 19 May 2020, there was submitted a report by the Deputy Chief Executive (1) outlining the background to the Multi-Establishment Leadership Model (MELM) and the opportunity for an executive headship to be considered at Chryston Primary and Secondary Schools; (2) intimating that a formal consultation process was carried out in respect of the Chryston MELM, the results of which were set out in Appendix 2 to the report, and (3) advising that the MELM proposal was considered not to be appropriate for Chryston Primary and Secondary Schools and was rejected on business case grounds. Councillor Brannan-McVey, seconded by Councillor Jones, moved an Amendment:- "That the undernoted additional recommendations be added to the recommendation contained within the report. ii) A report be brought to the relevant committee providing detail on the strategic plan for the multi establishment leadership model or other shared headship model. iii) Cease all pilot and consultation approaches whether formal or informal on multi establishment leadership model or other shared headships until the strategic plan is scrutinised at the relevant committee. All vacant Head Teacher posts should be advertised immediately." Council agreed to incorporate recommendation (ii) into the recommendations contained within the report. The Monitoring Officer intimated that recommendation (iii) was not competent in terms of Standing Order 37. Councillor Brannan-McVey moved that Standing Order 37 be suspended to allow consideration of recommendation (iii). Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 37 Members voted for suspension of standing orders, as follows:- Councillors Beveridge, Boyd, Brannan-McVey, Burgess, Bustard, Campbell, Costello, Currie, Docherty, Duffy-Lawson, Dunbar, Fisher, Jones, Kelly, Khan, Leckie, Logue, Loughran, McBride, B McCulloch, M McCulloch, McDade, McKay, McLaren, McNally, McPake, McPhilemy, McVey, Nolan, Patton, Reddin, Roarty, Shevlin, Stevenson, Watson, Wilson and Woods. 37 Members voted not to suspend standing orders, as follows:- Councillors Ashraf, Ballinger, Barclay, Baudo, Brennan, Cairns, Carragher, M Coyle, S Coyle, Crichton, Di Mascio, Fotheringham, Goldie, Hughes, Hume, Jarvie, D Johnston, T Johnston, Keltie, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McCluskey, McManus, Mitchell, Robb, Robinson, Smith, A Stubbs, L Stubbs, Sullivan, Thomas, Toner and Williams. The Motion for suspension of Standing Order 37 was supported by 37 votes and thus failed to obtain the necessary support of two-thirds of the 74 Members present and voting.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 27 Decided: (1) that it be noted that following the outcome of the consultation process the Chryston MELM was rejected on business case grounds, and (2) that a report be submitted to a future meeting of the Education, Families and Children Committee providing details on the strategic plan for the Multi-Establishment Leadership Model and other shared headship models. NAMING OF THE NEW AMALGAMATED PRIMARY SCHOOL IN COATBRIDGE 9. There was submitted a report by the Head of Education (North) (1) intimating that the Council had built a new amalgamated primary school to replace Carnbroe and Sikeside Primary Schools in Coatbridge, and (2) proposing that, following a school community voting process, the new school, which was scheduled to open in the summer of 2023, be named "Riverbank Primary School". Decided: (1) that the outcome of the school community voting process on the naming of the new amalgamated primary school in Coatbridge be noted, and (2) that the new amalgamated primary school in Coatbridge be named "Riverbank Primary School". Councillors Baudo, Brennan, Costello, Crichton, Docherty, Jarvie, Larson, Lennon, Linden, Masterton, Nolan and Woods, prior to consideration of the following item of business, having declared an interest by virtue of a connection due to a close family member’s employment, left the meeting during consideration of this item. COVID-19 EMPLOYEE RECOGNITION 10. There was submitted a report by the Head of People and Organisational Development (1) highlighting the significant challenges experienced by all Council staff working in a Covid-19 environment and the tireless work which played a vital role in keeping Council services running in unprecedented circumstances; (2) intimating that the Council had explored ways in which it could recognise all staff for their efforts; (3) proposing that all Council staff, including teachers, be awarded one additional day of leave in the form of a "Wellbeing Day" to be taken over the next two leave years (January to December), and (4) indicating that agreement had been reached with the SNCT trade unions that the additional leave day would be accommodated using an in-service day for teaching staff. Decided: (1) that all Council staff be awarded one additional day of leave in the form of a "Wellbeing Day" to be taken over the next two leave years (January to December), and (2) that the Head of People and Organisational Development take forward the proposals with appropriate communication and engagement with staff and trade unions. EXPENSES SUPPORT FOR COUNCIL EMPLOYEES 11. There was submitted a report by the Head of People and Organisational Development (1) intimating that the current economic climate was creating cost of living challenges for all Council staff with particular issues emerging for key frontline service areas; (2) advising that discussions have taken
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 28 place with Trade Unions to discuss support which could be offered to staff while pay negotiations were ongoing; (3) setting out in Table 1 of the report details of the 381 employees currently being paid designated user allowance at a cost of £119,763.54, the majority of which fall within Adult Health and Social Care; (4) intimating that 1,662 employees currently claim mileage, of which 1,281 currently fall under the 2500 miles designated user allowance, do not qualify for the additional payment and are reimbursed at £0.45 per mile; (5) recommending that the designated user allowance qualification rate be dropped to 2,000 miles for a period of 12 months; (6) proposing that the designated user allowance payment be increased by 50% from £314.34 per year to £471.51 for a period of 12 months; (7) setting out the financial implications of the proposals, and (8) intimating that the proposals would be kept under review including monitoring their impact in supporting staff and that other affordable ways of supporting staff groups who may be impacted by the ongoing rises in the cost of living would be explored. Decided: (1) that the intent to support staff at this time, where it was considered financially prudent and affordable, be acknowledged; (2) that the proposals set out in section 2 of the report and the associated one-off financial implications, including the related temporary adjustments to HR arrangements, be approved, and (3) that the position be kept under review, and other options for providing staff with support be explored, where these were affordable and appropriate. PROPOSED CHANGE TO SCHEME OF DELEGATION – GROUND BASED TELECOMS MASTS 12. There was submitted a report by the Head of Planning and Regeneration seeking approval to amend the Council’s Scheme of Delegation as a result of amendments to the Town and Country Planning (General Permitted Development) (Scotland) Order 1992 which have established new and extended permitted development rights relating to digital telecommunications, most notably in respect of new ground based telecom masts. Decided: that the Council’s Scheme of Delegation be amended to permit the appointed person, (Head of Planning and Regeneration, The Planning and Place Manager, Planning Manager (North) and Planning Manager (South)) to determine applications within the category of prior notification or prior approval made under the Town and Country Planning (General Permitted Development) (Scotland) Order 1992, Schedule 1 for Part 20 – Class 67: Development by Electronic Communications Code Operators, regardless of how many objections have been received. AMENDMENT TO THE PROCEDURE FOR CONSIDERING PETITIONS 13. There was submitted a report by the Head of Legal and Democratic Solutions (1) seeking approval to amend the procedure for considering petitions received by the Council, and (2) advising that the creation of a Petitions Sub-Committee had been agreed at this meeting. Councillor Wilson, seconded by Councillor Watson moved as an amendment:- "Council is recommended to agree the amendment to the process for considering petitions received by the council, as detailed in the report but with “Step 1” in Paragraph 2.3 amended so that it reads as: Petition received by the council. Assessment made on whether the petition concerns an issue where the decision-making authority rests with the council. Should the petition be focused on a matter in
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 29 which the council has no decision-making responsibility, it will not be taken forward for consideration. If the petition concerns a matter that is the council’s responsibility and relates to a specific geographical area, it is sent to the appropriate Area Community Partnership Manager. If the petition relates to the Council area as a whole, or across multiple LAP areas proceed to Step 4." Thereon, the Council agreed to incorporate the terms of the amendment into the process for considering petitions as set out within the report. Decided: that the process for considering petitions received by the Council, as detailed within the report, including the amendment tabled and agreed at the meeting, be implemented, as set out below:- Step 1 Petition received by the Council, assessment made on whether the petition concerns an issue where the decision making authority rests with the Council. Should the petition be focussed on a matter in which the Council has no decision making responsibility, it will not be taken forward for consideration. If the petition concerns a matter that is the Council's responsibility and relates to a specific geographical area it is sent to the appropriate Area Community Partnership Manager. If the petition relates to the Council as a whole, or across multiple LAP areas proceed to Step 4. Step 2 The Area Community Partnership Manager considers whether the desired outcomes can be actioned immediately, if yes, this is undertaken, if no, proceed to Step 3. Step 3 Petition is considered by the Petitions Sub-Committee. Options available to the Sub-Committee are:- (a) request further information, in which case it will be considered at an appropriate future meeting; (b) agree fully or in part, the terms of the petition, or (c) no further action will be taken. Should (b) "agree fully or in part, the terms of the petition" be agreed and there are implications which may include but not be restricted to, budgetary or resources, the petition, together with the recommendations from the Sub-Committee be submitted to the appropriate Committee. Step 4 The appropriate Committee considers the petition and decides accordingly.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 30 Annex 1 Appointment of Conveners and Vice Conveners Proposals by the Administration Committee Convener Vice Convener Adult Social Work, Care and Wellbeing Committee Cllr Brennan Cllr Cairns Appointments Sub-Committee Cllr Linden Cllr Carragher Audit and Scrutiny Panel ***see note overleaf Cllr D Johnston Cllr T Johnston Education, Children and Families Committee Cllr Larson Cllr Ballinger Education Employee Appeals Sub-Committee Cllr Ballinger Cllr Larson Employee Appeals Sub-Committee Cllr Jarvie TBC Enterprise, Growth and Fair Work Committee Cllr Di Mascio Cllr Crichton Environment and Place Committee Cllr Masterton Cllr Goldie Finance and Resources Committee Cllr Hume Cllr Robinson Housing Committee Cllr A Stubbs Cllr MacGregor Joint Negotiating Committee (JNC) For Teaching Staff Cllr Larson N/A Joint Consultative Committee (JCC) Cllr Jarvie N/A Licensing Board Cllr S Coyle N/A People and Communities Committee Cllr Ashraf Cllr McClusky Petitions Sub-Committee Cllr McClusky Cllr Ashraf Planning Committee Cllr Robb Cllr Baudo Planning Hearings Cllr Robb Cllr Baudo Local Review Body Cllr McManus Cllr L Stubbs Policy and Strategy Committee Cllr Linden Cllr Carragher and Cllr Barclay Regulatory Committee Cllr Hughes Cllr Smith
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 31 APPOINTMENT TO AUDIT AND SCRUTINY PANEL In considering CIPFA’s guidance on the function and operation of audit committees, there are no statutory requirements that determine the composition of the audit committee although best practice recommends that the chair of the audit committee should not be a member of the Executive and Audit Scotland have previously recommended that this role should be undertaken by someone not a member of the parties forming the administration. It should be noted that all audit committees are non-executive bodies whose role is to make recommendations rather than to decide policies directly and that the impact of the committee is through influence and persuasion rather than direct decision making. The committee’s effectiveness does not depend on the delegation of powers or the political background of the Chair but rather being able to demonstrate objectivity and independence, and having a membership that will work together. Accordingly, the proposal is that the role of Chair of the Audit and Scrutiny Panel is initially undertaken by an SNP Councillor, which whilst not fully compliant with best practice, is underpinned by a commitment by this Council that we shall continue to work to ensure that the Panel operates effectively and will seek to formally review of the effectiveness of the Panel (including the role of the Chair). Expressly the Administration shall appoint a Chair of the Audit and Scrutiny Panel after the Mid-Term of Administration following a period of review in line with the large scale strategic challenges facing local government – and such appointment shall be to that of a nominated Elected Member from the principal Opposition Party of the Council, as is best practice.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 32 Annex 2 MEMBERSHIP OF COMMITTEES, SUB-COMMITTEES, PANELS AND WORKING GROUPS Committee Name Number of Members per Political Group and None Adult Social Work, Care and Wellbeing SNP – 12 Labour – 10 Conservative – 2 Others – 1 Appointments SNP – 4 Labour – 3 Conservative – 1 Audit and Scrutiny SNP – 5 Labour – 5 Conservative – 1 Education, Children and Families SNP – 19 Labour – 17 Conservative – 2 Others – 2 Education Employee Appeals SNP – 7 Labour – 6 Conservative – 1 Employee Appeals SNP – 7 Labour – 6 Conservative – 1 Enterprise Growth and Fair Work SNP – 12 Labour – 10 Conservative – 2 Others – 1 Environment and Place SNP – 12 Labour – 10 Conservative – 2 Others – 1 Finance and Resources SNP – 19 Labour – 17 Conservative – 2 Others – 2 Housing SNP – 19 Labour – 17 Conservative – 2 Others – 2 JNCT for Teaching Staff SNP – 3 Labour – 3 Conservative – 1 Joint Consultative Committee SNP – 6 Labour – 5 Conservative – 1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 33 Licensing Board SNP – 5 Labour – 4 Conservative – 1 Local Review Body SNP – 5 Labour – 4 Conservative – 1 People and Community SNP – 12 Labour – 10 Conservative – 2 Others – 1 Petitions SNP – 7 Labour – 6 Conservative – 1 Planning SNP – 12 Labour – 10 Conservative – 2 Others – 1 Policy and Strategy SNP – 12 Labour – 10 Conservative – 2 Others – 1 Regulatory SNP – 7 Labour – 6 Conservative – 6 Working Group Name Number of Members per Political Group and None Community Asset Transfer Review Panel All Elected Members from which 8 can sit on the Panel with the exclusion of local members for the area to which the Community Asset Transfer applies and also to the respective Service Committee which made the original decision. Community Safety Partnership Forum SNP – 4 Labour – 3 Conservative – 1 Member/Officer Group on Equal Pay SNP – 4 Labour – 3 Others – 1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 34 Provost Panel Standing Members: Provost Leader of the Council Chief Executive Chair of Community Planning Partnership Conservative Group – 1 Labour Group – 1 Independent – 1 Resettlement and Relocation Member/Officer Working Group SNP – 4 Labour – 3 Others – 1 Future NL Board SNP – 3 Labour – 3 Conservative – 1 British Unionist/Independent – 1 Green – 1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 35 Annex 3 MEMBERS REMUNERATION BREAKDOWN Name As Percentage of Leaders salary Total annual renumeration £ Leader (Policy & Strategy) 100% 45,669 Provost 75% 34,254 Maximum Allowable remuneration for all Senior Councillors 511,347 Depute Leader 75% 34,254 Depute Provost 67.94% 31,028 Conveners Business Manager 67.94% 31,028 Leader of Opposition 61.31% 28,000 People and Communities 62.56% 28,570 Audit and Scrutiny Panel 62.56% 28,570 Adult Social Work, Care and Wellbeing 62.65% 28,750 Education, Childrens and Families 75% 34,254 Housing 75% 34,254 Finance and Resources 75% 34,254 Environment and Place 75% 34,254 Licensing Board 62.56% 28,570 Local Review Body 62.56% 28,570 Planning 62.56% 28,570 Regulatory Committee 62.56% 28,570 Enterprise, Growth and Fair Work 62.56% 28,570 Joint Consultative Committee 46.99% 21,462 Sub total 511,348 Total Remuneration Allocated to Senior Councillors 511,348 Maximum Allowable Remuneration for all Senior Councillors 511,347 Balance of Allocation available -1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 36 Annex 4 OUTSIDE BODIES – NUMBER OF APPOINTMENTS PER ORGANISATION ALLOCATION PER POLITICAL GROUP AND NONE Organisation/Body Representative/ Member(s) Adoption, Fostering and Family Placement Panel 3 SNP – 1 LAB – 1 CONS - 1 Amey Public Services LLP 1 SNP - 1 Association for Public Service Excellence (APSE) 6 SNP – 3 LAB – 2 CONS - 1 Children’s Services Partnership Board Note – the Care Experienced Young People Champion to be one of the three members, therefore, the Political Group to whom that Champion belongs must provide its place to them. 3 SNP – 2 LAB – 1 Clyde and Loch Lomond Local District Joint Committee 2 SNP – 1 LAB - 1 Clyde Valley Learning and Development Joint Committee 1 SNP - 1 COSLA – Convention 6 SNP – 4 LAB - 2 2 Substitutes SNP -2 LAB - 2 COSLA - Executive Group – Community, and Wellbeing 1 LAB - 1 COSLA - Executive Group – Children and Young People 1 SNP - 1 COSLA - Executive Group – Environment and Economy 1 SNP - 1 COSLA - Executive Group – Health and Social Care 1 SNP - 1 Dunbartonshire Educational Trust 2 SNP – 1 LAB - 1 Environmental Key Fund Limited 1 SNP - 1 Ethnic Minorities Law Centre 1 Equalities Champion Fair Trade Steering Group 4 SNP – 2 LAB – 1 CONS – 1 Fusion Assets Limited 3 SNP – 2 LAB - 1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 37 Organisation/Body Representative/ Member(s) Glasgow Airport Consultative Group 1 SNP - 1 1 Substitute SNP - 1 Glasgow and Clyde Valley City Deal Cabinet 1 Leader of the Council 1 Substitute Depute Leader of the Council Glasgow and Clyde Valley Strategic Development Planning Authority 2 SNP – 1 LAB - 1 Highland Reserve Forces and Cadet Association 1 Armed Forces Champion Industrial Communities Alliance 2 SNP – 1 LAB - 1 Lanarkshire Business Gateway Steering Group 2 SNP – 1 LAB - 1 Lanarkshire Educational Trust 3 SNP – 1 LAB – 1 CONS - 1 Lanarkshire Valuation Joint Board 8 SNP – 4 LAB – 3 CONS - 1 5 Substitutes SNP – 3 LAB - 2 Lowland Reserve Forces’ and Cadets’ Association 1 Armed Forces Champion Morrisons (Scotland) LLP/Mears 1 SNP - 1 National Association of Councillors (also Scottish Branch) (up to 3 Members) 3 SNP – 2 LAB - 1 National Society for Clean Air and Environmental Protection – Executive Committee 1 Carbon Management Champion NHS Board of Lanarkshire 1 SNP - 1 NL Property Investments Limited and North Lanarkshire Properties LLP 5 SNP – 3 LAB - 2 North Lanarkshire Access Forum 2 SNP – 1 LAB - 1 North Lanarkshire Area Support Team 2 SNP – 1 LAB - 1
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 38 Organisation/Body Representative/ Member(s) North Lanarkshire Health and Social Care Integration Joint Board 4 SNP – 3 LAB - 1 North Lanarkshire Municipal Bank 7 SNP – 3 LAB – 2 CONS – 1 OTH - 1 Nuclear Free Local Authorities (Scotland) 1 LAB - 1 Road Safety West of Scotland 2 SNP – 1 LAB - 1 Routes to Work Limited 1 SNP - 1 Scotland Excel Joint Committee 2 SNP – 1 LAB - 1 1 Substitute SNP - 1 Scottish Council’s Committee on Radioactive Substances 1 LAB - 1 Scottish National Federation for the Welfare of the Blind 1 SNP - 1 Seven Lochs Partnership Board 1 SNP - 1 Stirlingshire Educational Trust 1 SNP - 1 Strategic Leadership Board 1 Leader of the Council Strathclyde Concessionary Travel Scheme Joint Committee 2 SNP – 1 LAB - 1 Strathclyde Partnership for Transport 3 SNP – 2 LAB - 1 3 Substitutes SNP – 2 LAB - 1 Strathclyde Pension Fund 1 SNP - 1 Supplier Development Programme Limited 1 SNP - 1 West of Scotland European Forum 1 Leader of the Council 1 Substitute Depute Leader of the Council Woodland Trust Scotland 1 Tree Champion (Political Groups/none to advise Committee Services of the elected members to fill each position)
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SPECIAL NORTH LANARKSHIRE COUNCIL - 9 JUNE 2022 39 Champions Organisation/Body Representative/ Member(s) Armed Forces Veterans Champion 1 Provost Carbon Management Champion 1 Cllr Williams Care Experienced Young People Champion 1 Leader of the Council Early Years and Older People 1 Cllr L Stubbs Equalities Champion 1 Cllr Khan Tree Champion 1 Cllr Williams Young People 1 Cllr Mitchell
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SPECIAL NORTH LANARKSHIRE COUNCIL - 11 AUGUST 2022 40 11 August 2022 at 4 pm. A Special Hybrid Meeting of the NORTH LANARKSHIRE COUNCIL PRESENT Councillor Thomas, Depute Provost; Councillors Ashraf, Ballinger, Barclay, Baudo, Beveridge, Boyd, Brannan- McVey, Brennan, Burgess, Bustard, Cairns, Campbell, Carragher, Costello, M. Coyle, S. Coyle, Crichton, Currie, Di Mascio, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Jones, Kelly, Keltie, Khan, Larson, Leckie, Lennon, Linden, Logue, Loughran, MacGregor, Magowan, Masterton, McBride, McCluskey, B. McCulloch, M. McCulloch, McDade, McKay, McKendrick, McLaren, McManus, McNally, McPake, McPhilemy, McVey, Mitchell, Nolan, Patton, Reddin, Roarty, Robb, Robinson, Shevlin, Smith, Stevenson, A. Stubbs, L. Stubbs, Sullivan, Toner, Watson, Williams, Wilson and Woods. CHAIR Councillor Thomas (Depute Provost) presided. IN ATTENDANCE The Chief Executive; Deputy Chief Executive; Chief Accountable Officer, Health and Social Care; Head of Financial Solutions; Head of Legal and Democratic Solutions; Head of Strategic Communication; Democratic Services Manager, and Committee Officer. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The Council noted that there were no declarations of interest. APPOINTMENT OF LEADER OF THE COUNCIL 2. Councillor Barclay, seconded by Councillor Sullivan, moved that Councillor Carragher be appointed as Leader of the Council, and if successful, and as a consequence, Councillor Masterton be appointed as Depute Leader of the Council. Councillor Roarty, seconded by Councillor Jones, moved as an Amendment that Councillor Logue be appointed as Leader of the Council, Councillor Carragher be removed as Depute Leader of the Council and Councillor Kelly be appointed as Depute Leader of the Council. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called 37 Members voted for the Motion, as follows:- Councillors Ashraf, Ballinger, Barclay, Baudo, Brennan, Cairns, Carragher, S. Coyle, Crichton, Di Mascio, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Keltie, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McCluskey, McKendrick, McManus, Mitchell, Robb, Robinson, Smith, A. Stubbs, L. Stubbs, Sullivan, Thomas, Toner and Williams. 38 Members voted in favour of the Amendment, as follows:-
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SPECIAL NORTH LANARKSHIRE COUNCIL - 11 AUGUST 2022 41 Councillors Boyd, Brannan-McVey, Burgess, Bustard, Campbell, Costello, M Coyle, Currie, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Jones, Kelly, Khan, Leckie, Logue, Loughran, McBride, B. McCulloch, M. McCulloch, McDade, McKay, McLaren, McNally, McPake, McPhilemy, McVey, Nolan, Patton, Reddin, Roarty, Shevlin, Stevenson, Watson, Wilson and Woods. Councillor Beveridge abstained. 38 Members having voted for the Amendment, 37 Members having voted for the Motion and 1 Member having abstained, the Amendment was accordingly declared carried. Decided: that Councillor Logue be appointed Leader of the Council, Councillor Carragher be removed as Depute Leader of the Council and Councillor Kelly be appointed Depute Leader of the Council.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 42 25 August 2022 at 4 pm. A Special Hybrid Meeting of NORTH LANARKSHIRE COUNCIL PRESENT Councillor Thomas, Depute Provost; Councillors Ashraf, Ballinger, Barclay, Baudo, Beveridge, Boyd, Brannan- McVey, Brennan, Burgess, Bustard, Cairns, Campbell, Carragher, Costello, M. Coyle, S. Coyle, Crichton, Currie, Di Mascio, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Jones, Kelly, Keltie, Khan, Larson, Lennon, Linden, Logue, Loughran, MacGregor, Magowan, Masterton, McBride, McCluskey, B. McCulloch, M. McCulloch, McDade, McKay, McKendrick, McLaren, McManus, McNally, McPake, McPhilemy, McVey, Mitchell, Nolan, Patton, Reddin, Roarty, Robb, Robinson, Shevlin, Smith, Stevenson, A. Stubbs, L. Stubbs, Sullivan, Thomas, Toner, Watson, Williams, Wilson and Woods. CHAIR Councillor Thomas (Depute Provost) presided. IN ATTENDANCE The Chief Executive; Deputy Chief Executive, Chief Accountable Officer, Health and Social Care; Head of Legal and Democratic Solutions; Head of Strategic Communication; Business Finance Manager (Resource Solutions); Democratic Services Manager, and Committee Officer. APOLOGIES Councillors Leckie and Shields. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The Council noted that there were no declarations of interest. NOTICE OF MOTION BY COUNCILLOR LOGUE AND COUNCILLOR KELLY ELECTION OF PROVOST 2. The Depute Provost invited nominations for the election of Provost. Councillor Logue, seconded by Councillor Kelly, moved that Councillor Duffy be appointed Provost. Councillor Carragher, seconded by Councillor Masterton, moved that Councillor Thomas be appointed Provost. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 36 Members voted for the Amendment, as follows:- Councillors Ashraf, Ballinger, Barclay, Baudo, Brennan, Cairns, Carragher, Crichton, Di Mascio, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Keltie, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McCluskey, McKendrick, McManus, Mitchell, Robb, Robinson, Smith, A. Stubbs, L. Stubbs, Sullivan, Thomas, Toner and Williams.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 43 38 Members voted in favour of the Motion, as follows:- Councillors Boyd, Brannan-McVey, Burgess, Bustard, Campbell, Costello, M. Coyle, S. Coyle, Currie, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Jones, Kelly, Khan, Logue, Loughran, McBride, B. McCulloch, M. McCulloch, McDade, McKay, McLaren, McNally, McPake, McPhilemy, McVey, Nolan, Patton, Reddin, Roarty, Shevlin, Stevenson, Watson, Wilson and Woods. Councillor Beveridge abstained. 36 Members having voted for the Amendment, 38 Members having voted for the Motion and 1 Member having abstained, the Motion was accordingly declared carried. Decided: that Councillor Duffy be appointed Provost of North Lanarkshire. CHAIR 3. Councillor Duffy was presented with the Chain of Office and assumed the chair. REMOVAL OF CURRENT DEPUTE PROVOST AND THE APPOINTMENT OF A NEW DEPUTE PROVOST 4. Councillor Watson, seconded by Councillor Nolan, moved that Councillor Anne Thomas be removed as Depute Provost and Councillor Burgess be appointed as Depute Provost of the Council. Councillor Carragher, seconded by Councillor Masterton, moved that Councillor Thomas remain as Depute Provost. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 36 Members voted for the Amendment, as follows:- Councillors Ashraf, Ballinger, Barclay, Baudo, Brennan, Cairns, Carragher, Crichton, Di Mascio, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Keltie, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McCluskey, McKendrick, McManus, Mitchell, Robb, Robinson, Smith, A. Stubbs, L. Stubbs, Sullivan, Thomas, Toner and Williams. 37 Members voted in favour of the Motion, as follows:- Councillors Boyd, Brannan-McVey, Burgess, Bustard, Campbell, Costello, M. Coyle, Currie, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Jones, Kelly, Khan, Logue, Loughran, McBride, B. McCulloch, M. McCulloch, McDade, McKay, McLaren, McNally, McPake, McPhilemy, McVey, Nolan, Patton, Reddin, Roarty, Shevlin, Stevenson, Watson, Wilson and Woods. Councillor Beveridge abstained. 36 Members having voted for the Amendment, 37 Members having voted for the Motion and 1 Member having abstained, the Motion was accordingly declared carried. Decided: that Councillor Thomas be removed as Depute Provost of the Council and Councillor Burgess be appointed Depute Provost of the Council.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 44 COUNCIL GOVERNANCE ARRANGEMENTS 5. Councillor Logue, seconded by Councillor Kelly, moved that the Council agrees to the removal of existing Conveners and Vice-Conveners, the appointment of Conveners and Vice-Conveners to all Committees and Sub-Committees as per the tabled document and as a consequence, agrees to a number of changes to the Membership and titles of Committees and Sub-Committees. The Council also agrees to the special responsibility allowances as indicated in the tabled document together with a number of changes to outside bodies. The Council further agrees to delegate authority to the Head of Legal and Democratic Solutions to make appropriate changes to the Scheme of Administration and a further report be submitted to the Council meeting on 6 October 2022 outlining the timetable of future meetings. Councillor Carragher, seconded by Councillor Masterton, moved as an Amendment, a number of changes to Conveners and Vice-Conveners of Committees/Sub-Committees, special responsibility allowances and outside bodies as indicated in the tabled document. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 36 Members voted for the Amendment, as follows:- Councillors Ashraf, Ballinger, Barclay, Baudo, Brennan, Cairns, Carragher, Crichton, Di Mascio, Fotheringham, Goldie, Hughes, Hume, Jarvie, D. Johnston, T. Johnston, Keltie, Larson, Lennon, Linden, MacGregor, Magowan, Masterton, McCluskey, McKendrick, McManus, Mitchell, Robb, Robinson, Smith, A. Stubbs, L. Stubbs, Sullivan, Thomas, Toner and Williams. 38 Members voted in favour of the Motion, as follows:- Councillors Boyd, Brannan-McVey, Burgess, Bustard, Campbell, Costello, M. Coyle, S. Coyle, Currie, Docherty, Duffy, Duffy-Lawson, Dunbar, Fisher, Jones, Kelly, Khan, Logue, Loughran, McBride, B. McCulloch, M. McCulloch, McDade, McKay, McLaren, McNally, McPake, McPhilemy, McVey, Nolan, Patton, Reddin, Roarty, Shevlin, Stevenson, Watson, Wilson and Woods. Councillor Beveridge abstained. 36 Members having voted for the Amendment, 38 Members having voted for the Motion and 1 Member having abstained, the Motion was accordingly declared carried. Decided: (1) that Council agrees to the appointment of Conveners and Vice-Conveners to all committees and sub-committees, as set out in Annexe 1 to the Minute; (2) that the changes to membership and titles of committees, as set out in Annexe 2 to the Minute, be approved; (3) that the renumeration arrangements for posts of Senior Councillor and the proposals for designation of other posts of Senior Councillor, as set out in Annexe 3 to this Minute, be approved; (4) that the changes to a number of outside bodies, as set out in Annexe 4 to the Minute, be approved, and (5) that the Head of Legal and Democratic Solutions be provided with delegated authority to make appropriate changes to the Scheme of Administration and a further report be submitted to the Council meeting of 6 October 2022 outlining the timetable of future meetings.
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 45 Annex 1 Appointment of Conveners and Vice Conveners Proposals by Labour Group Committee Convener Vice Convener Adult Care & Social Work Committee Martin McCulloch Margaret Boyd Appointments Sub-Committee Jim Logue Paul Kelly Audit & Scrutiny Panel Sandy Watson Henry Dunbar Communities & Regeneration Committee Kenny Stevenson Michael McBride Education, Children & Families Committee Angela Campbell Andrew Duffy-Lawson Employee Appeals Sub Committee Louise Roarty Jim Reddin Employment & Fair Work Committee Ayeshah Khan Pat Patton Environment & Climate Change Committee Helen Loughran James McPhilemy Economy, Finance & Resources Committee Tom Fisher Barry McCulloch Housing Committee Heather Brannan-McVey Michael McPake Joint Negotiating Committee (JNC) for Teaching Staff Angela Campbell Trade Union Representative - Rotational Joint Consultative Committee (JCC) Margaret Boyd Trade Union Representative - Rotational Licensing Board Sophia Coyle Petitions Sub-Committee Kenneth Stevenson Michael McBride Planning Committee Nicky Shevlin Gordon Currie Planning Hearings Nicky Shevlin Gordon Currie Local Review Body Kevin Docherty Andrew Bustard Policy & Strategy Committee Jim Logue Paul Kelly Regulatory Committee John McLaren Alex McVey Wellbeing & Tackling Poverty Committee Geraldine Woods Chris Costello
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 46 Annex 2 Labour Group Proposals Special Council Meeting Scheme of Administration Titles of Committees/Sub-Committees Committee Adult Care & Social Work Committee Appointments Sub-Committee Audit & Scrutiny Panel Communities & Regeneration Committee Education, Children & Families Committee Employee Appeals Sub Committee Employment & Fair Work Committee Environment & Climate Change Committee Economy, Finance & Resources Committee Housing Committee Joint Negotiating Committee (JNC) for Teaching Staff Joint Consultative Committee (JCC) Licensing Board Petitions Sub-Committee Planning Committee Planning Hearings Local Review Body Policy & Strategy Committee Regulatory Committee Wellbeing & Tackling Poverty Committee
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 47 Annex 3 MEMBERS REMUNERATION BREAKDOWN NLC is band C (maximum of 19 senior grade councillors) Leader of the Council ( Policy & Resources) Councillor Logue Provost Max Allowable remuneration for all Senior Councillors Councillor Kelly 2 Depute Provost Conveners 3 Administration Business Manager 4 Adult Care & Social Work Committee 5 Audit & Scrutiny Committee 6 Environment & Climate Change Committee 7 Communities & Regeneration Committee 8 Education, Children & Families Committee 9 Employment & Fair Work Committee 10 Economy, Finance & Resources Committee 11 Housing Committee 12 Wellbeing and Tackling Poverty Committee 13 Planning Committee 14 Licensing Board 15 Local Review Body 16 Regulatory Committee 17 Leader of Opposition Group Total Remuneration Allocated to Senior Councillors Max Allowable Remuneration for all Senior Councillors Balance of Allocation available 2022/23 Salary as %tage of Leader Total Annual Remuneration £ 100.00% 45,669 75.00% 34,254 511,348 75.00% 34,254 63.12% 28,827 70.07% 32,000 63.12% 28,827 63.12% 28,827 63.12% 28,827 70.07% 32,000 70.07% 32,000 63.12% 28,827 70.07% 32,000 70.07% 32,000 63.12% 28,827 63.12% 28,827 63.12% 28,827 63.12% 28,827 63.12% 28,827 63.12% 28,827 511,348 511,348 0 1 Depute Leader of the
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SPECIAL NORTH LANARKSHIRE COUNCIL - 25 AUGUST 2022 48 Annex 4 Labour Group Proposals Amendments to Memberships of Committees, Sub-Committees, Panels and Outside Bodies Special Meeting of North Lanarkshire Council – 25 August 2022 Council is recommended to approve the appointments as detailed below. Committees/Sub-Committees/Panels Proposed Amendment Licensing Board Councillor McLaren to replace Cllr Shields Adult Health & Social Work Councillor Bustard to replace Cllr Shields Housing Councillor Woods to replace Cllr Roarty Councillor McKay to replace Cllr Shields Outside Bodies Proposed Amendment Armed Forces Veterans Champion Councillor Burgess to replace Councillor Magowan Children’s Services Partnership Board Councillor Watson to replace Councillor Linden COSLA – Convention Councillor Nolan to replace Councillor Linden Dunbartonshire Educational Trust Councillor Currie to replace Councillor D Johnston Fair Trade Steering Group Councillor Dunbar to replace Councillor Magowan Glasgow and Clyde Valley City Deal Cabinet Councillor Logue to replace Councillor Linden Councillor Kelly to replace Councillor Carragher as substitute Lowland Reserve Forces’ and Cadets’ Association Councillor Burgess to replace Councillor Magowan National Association of Councillors (also Scottish Branch) Remove Councillor Linden North Lanarkshire Health and Social Care Integration Joint Board Councillor Khan to replace Councillor Linden Strategic Leadership Board Councillor Logue to replace Councillor Linden Strathclyde Partnership for Transport Councillor Currie to replace Councillor Smith Strathclyde Pension Fund Councillor Watson to replace Councillor Goldie Supplier Development Programme Ltd Councillor Brannan McVey to replace Councillor A Stubbs
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AUDIT AND SCRUTINY PANEL - 24 MARCH 2022 49 24 March 2022 at 1 pm. A Meeting of the AUDIT AND SCRUTINY PANEL PRESENT Councillor Watson, Convener; Councillor Stevenson, Vice-Convener; Councillors Carragher, Douglas, Hume, T. Johnston, Loughran and Alan Valentine. CHAIR Councillor Watson (Convener) presided. IN ATTENDANCE The Head of Business Solutions; Head of Financial Solutions; Head of Legal and Democratic Solutions; Head of Regulatory Services and Waste Solutions; Audit and Risk Manager; Business Strategy Manager; Strategy and Performance Manager; Business Partnership Manager; Corporate Risk Manager; Information Risk Manager; Principal Auditor, and Committee Officer. ALSO IN ATTENDANCE G. McCreadie (Audit Manager) and P. Murray (Senior Audit Manager), Audit Scotland, and E. Lynch and E. Todorovski, Improvement Service. APOLOGIES Councillors Anderson, Burrows and Graham. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Douglas, by virtue of being a Director of North Lanarkshire Properties LLP, declared an interest by virtue of a connection in respect of paragraph 11 – ALEOs' Governance and Risk Management: 2021/22 Oversight and Assurance Report (Programme of Work Number 75.1 – Part 6), and left the meeting during consideration of this item. PRESENTATION REGARDING LOCAL GOVERNMENT BENCHMARKING FRAMEWORK 2. There was submitted a presentation by Emily Lynch of the Improvement Service providing details of (a) the Local Government Benchmarking Framework (LGBF); (b) the impact on communities and Council services during the first year of Covid-19; (c) a comparison of the expenditure patterns for protected versus unprotected services; (d) the latest results relevant to the Council within the context of the national position, as well as compared to both the Scottish average and its family group of councils, and (e) links to a range of materials and the website for further use of the Framework to drive improvement activity. Following the presentation, and a question and answer session, the Convener thanked Emily Lynch for her contribution to the meeting.
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AUDIT AND SCRUTINY PANEL - 24 MARCH 2022 50 AUDIT AND RISK RELATED ITEMS: ACTION LOG 3. There was submitted a report by the Audit and Risk Manager enabling the Panel to track implementation of requests and recommendations made by it in respect of Audit and Risk related items in the previous 18 months, with the action log, attached as Appendix 1 to the report, recording those requests and recommendations made by the Panel and when these had been addressed and/or were expected to be addressed. Decided: that the content of the report be noted. INTERNAL AUDIT PROGRESS REPORT 4. There was submitted a report by the Audit and Risk Manager (1) providing an overview of Internal Audit activity; (2) reporting the results of Internal Audit outputs finalised since the last update to the Panel in December 2021; (3) highlighting the most significant issues arising from the completed audit work; (4) updating the Panel on other aspects of the work of Internal Audit, and (5) attaching, as an Appendix to the report, a brief summary of the scope and key findings of each substantive planned audit, together with a supplementary pack containing copies of those reports. The Audit and Risk Manager and the Head of Regulatory and Waste Solutions provided additional commentary regarding the investigation into Waste and Fleet overtime payments. The Head of Regulatory and Waste Solutions re-assured the Panel that the findings had been accepted and a range of actions had subsequently been implemented in order to rectify the findings. Following extensive discussion , the Panel agreed that a deep dive be undertaken in relation to Waste and Fleet Overtime and that a further report be submitted to the Panel in six months time. Decided: (1) that the findings, conclusions and recommendations of completed Internal Audit reports, together with the associated management responses be noted; (2) that a deep dive be undertaken in relation to Waste and Fleet overtime and that a further report be submitted to the Panel in six months time; (3) that it be agreed that Internal Audit provide a report to future meetings of the Panel reporting progress made by management in implementing agreed management actions in relation to all audit recommendations categorised as “high” or “medium”, and (4) that the content of the report be otherwise noted. INTERNAL AUDIT: FOLLOW-UP OF ACTIONS PREVIOUSLY AGREED BY MANAGEMENT IN RESPONSE TO AUDIT RECOMMENDATIONS 5. There was submitted a report by the Audit and Risk Manager (1) detailing the extent to which management had implemented actions previously committed to in response to recommendations in Internal Audit reports, where those actions were due to be completed by the end of December 2021; (2) advising that Internal Audit had concluded that 12 of the 25 actions agreed in response to relevant Internal Audit recommendations had been completed with 13 being assessed as partially implemented; (3) indicating that Internal Audit had concluded that, in respect of External Audit reports, 7 of the 14 actions had been completed, with 1 having been partially implemented, 2 which were not due yet and 4 that were no longer considered relevant, and (4) attaching, as an Appendix to the report, the details of Internal Audit recommendations together with a current status and commentary by Internal Audit.
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AUDIT AND SCRUTINY PANEL - 24 MARCH 2022 51 Discussion took place in respect of Appendix 1 to the report, specifically in relation to Risk Management and Payroll: Review of Selected Key Controls for Payments to Employees, following which, it was agreed that further reports would be submitted in relation to these items to a future meeting of the Panel. Decided: (1) that the content of the report be noted, and (2) that it be agreed that a further report in relation to Risk Management and Payroll: Review of Selected Key Controls for Payments to Employees be submitted to a future meeting of the Panel. EXTERNAL AUDIT - ANNUAL PLAN 2021/22 6. There was submitted a report by the Audit and Risk Manager advising that the annual planning document for the audit of the Council, which would normally be presented to the Panel by the Council's appointed External Auditors, was not yet available. G. McCreadie, Audit Scotland confirmed that the Covid-19 pandemic had impacted on the work of Audit Scotland and it was now anticipated that the plan would be available in the near future, with sign off planned by 31 October 2022. Following discussion, it was agreed that, subject to the approval of the Convener and the Audit and Risk Manager, the plan be e-mailed to the Panel, with any questions then submitted to Audit Scotland. Decided: (1) that the current status of the planned approach to the 2021/22 audit of the Council be noted, and (2) that it be agreed that the plan be e-mailed to the Panel, subject to the approval of the Convener and the Audit and Risk Manager. CHANGES TO THE CODE OF PRACTICE ON LOCAL AUTHORITY ACCOUNTING 2021/22 7. There was submitted a report by the Head of Financial Solutions (1) explaining that the Council's Financial Statements were compiled in accordance with the Code of Practice on Local Authority Accounting in the United Kingdom, which was based on International Financial Reporting Standards and also the requirements of Accounting and Statutory Guidance of Central Government; (2) informing the Panel that Financial Solutions maintained an awareness of changes to accounting practices and assessed the impact that these may have on the Council's procedures and its reported financial position; (3) outlining the process for carrying out a review of this matter, and (4) indicating that the 2021/22 Unaudited Annual Accounts were due to be submitted to External Audit by 30 June 2022. Decided: (1) that the contents of the report be acknowledged, and (2) that the actions being taken to ensure the Council submitted a fully compliant set of Annual Accounts to External Audit be recognised.
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AUDIT AND SCRUTINY PANEL - 24 MARCH 2022 52 RISK MANAGEMENT UPDATE 8. There was submitted a report by the Audit and Risk Manager (1) providing an update to the Panel on risk management developments in the period including progression on reviewing, assessing and managing risks contained within the Council’s Corporate Risk Register (CRR); (2) reminding the Panel that the approved CRR for 2021/22 contained 25 risks, as detailed in Appendix 1 to the report; (3) highlighting that there were currently 21 risks classified as “live” with completed control documentation and four risks classified as “draft”, where relevant control documentation was currently being reviewed and/or finalised; (4) reporting on changes in the CRR, since the last update to the Panel; (5) detailing the proposed outline of the process for reviewing the CRR in 2022/23, and (6) highlighting that an Internal Audit of Risk Management arrangements was now underway, with the results of the audit expected to be available and reported to the first meeting of the Panel after the Local Government Elections in May 2022. Decided: (1) that the risk management progress and activity undertaken in the last period be noted; (2) that the timetable for the future submission to the Panel of the revised CRR 2022/23 be agreed, and (3) that the future submission of a proposed timetable for providing detailed risks leads reports and individual corporate risks be agreed. RISK MANAGEMENT UPDATE: ADDITIONAL CORPORATE RISK – ADMINISTRATION OF ELECTIONS 9. There was submitted a report by the Head of Legal and Democratic Solutions (1) advising that the annual review of the Corporate Risk Register 2020/21, as agreed with the Corporate Management Team, had, resulted in an additional risk being added to the Register relating to the “Administration of Elections”; (2) intimating that a particular focus at that time was the safe, efficient and effective delivery of elections during the pandemic in terms of the increased safety, risks and challenges in the context of the public health measures in place, and the resultant impact on the elections process; (3) detailing the (a) risk and wider risks associated with the administration of an election at any time; (b) current key management processes and controls, which were designed to mitigate the risk, and (c) planned actions which were intended to enhance current controls or to mitigate the risk further for future electoral events, and (4) attaching, as Appendix 1 to the report, the “deep dive” review of this Corporate risk. Decided: that the content of the report be noted. UPDATE ON ACTIONS TO ASSURE DISASTER RECOVERY PROCESSES 10. With reference to paragraph 4 of the Minute of this Panel held on 25 September 2019, which outlined the Council’s Disaster Recovery (DR) Plan and testing arrangements, there was submitted a report by the Head of Business Solutions (1) providing an overview of the Council’s road map for refreshing existing ICT DR processes; (2) summarising the main activities concluded, in progress and planned in order to implement a modern DR strategy; (3) identifying the need for not only a DR plan but also DR processes which were fit for modern ICT Service Delivery, and (4) highlighting the risks which may affect the operation of good DR planning practice.
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AUDIT AND SCRUTINY PANEL - 24 MARCH 2022 53 Decided: (1) that the content of the report and the actions associated with provisioning modern DR processes be noted, and (2) that it be recognised that DR practices needed to be considered as ongoing business-as-usual activities and therefore required resources to be targeted at them on an ongoing basis. Councillor Douglas, prior to consideration of the following item of business, having declared a connection by virtue of being a Director of North Lanarkshire Properties LLP, left the meeting during consideration of this item. ALEOS GOVERNANCE AND RISK MANAGEMENT: 2021/22 OVERSIGHT AND ASSURANCE REPORT (PROGRAMME OF WORK NUMBER 75.1 – PART 6) 11. There was submitted a report by the Head of Business Solutions (1) providing an overview of governance, financial governance and risk management within the Council’s Arm’s Length External Organisations (ALEOs) in the period from September 2021 to March 2022; (2) highlighting where Covid-19 had impacted on company operations, including the safeguards that were put in place during the pandemic to maintain service delivery and ensure safe working practices; (3) describing the recovery strategies that were being developed to resume service delivery, as Covid restrictions were lifted; (4) advising that monitoring, reporting and scrutiny confirmed that, overall, the Council’s ALEOs continued to operate satisfactorily and there were no new or substantial governance or risk matters which required to be highlighted at this stage, and (5) providing a progress update on the winding up of those ALEOs where the Council had previously taken the decision to either insource or cease operations and an assurance that robust project management arrangements were in place to support individual company directors in fulfilling their statutory duties. Following discussion, it was agreed that a six monthly update would be provided to the Panel in relation to the final windup of those ALEOs where the Council had previously taken the decision to either insource or cease operations. Decided: (1) that the governance and risk management arrangements within the Council’s arms length service delivery providers remained sufficiently robust and provided assurance to the Council that the entities delivering services on its behalf were being effectively managed; (2) that it be agreed that with, reference to the Head of Financial Solutions assessments in relation to the impact of Covid-19 in individual companies, the relevant Boards or Management Committees should continue to monitor financial performance closely, along with ongoing separate oversight by Financial Solutions, and (3) that it be agreed that a six monthly update be provided to the Panel in relation to the final windup of those ALEOs where the Council had previously taken the decision to either insource or cease operations. VALEDICTORY The Convener gave thanks on behalf of himself and the Vice-Convener to all Committee Members and staff for their hard work and support.
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JOINT CONSULTATIVE COMMITTEE FOR LOCAL GOVERNMENT EMPLOYEES - 29 MARCH 2022 54 29 March 2022 at 2 pm. A Remote Meeting of the JOINT CONSULTATIVE COMMITTEE FOR LOCAL GOVERNMENT EMPLOYEES PRESENT Councillors D. Ashraf, Barclay, Brannan-McVey, M. Coyle, Douglas, Peter Kelly and Stocks. M. Quigley, Vice-Convener, UNISON; W. Shearer and J. Watson, UNISON, and J. Rooney, Unite (T & G). CHAIR M. Quigley, Vice-Convener, presided. IN ATTENDANCE Head of People and Organisational Development; Senior Employee Relations Adviser; Committee Officer, and Administrative Officer. APOLOGIES Councillors Duffy, Fisher and Paul Kelly, D. Whelan and S. Traynor, GMB, and A. Clark, UNISON. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. There were no declarations of interest. INTRODUCTION OF BREASTFEEDING POLICY 2. With reference to (1) paragraph 15 of the Minute of the meeting of the former Policy and Resources Committee held on 6 December 2018, when it had been agreed that options regarding the Council’s commitment to support awareness and engagement for breastfeeding be explored, and (2) paragraph 5 of the Finance and Resources Committee held on 10 March 2022, when it had been agreed that the Breastfeeding Policy be implemented from 4 April 2022, there was submitted a report by the Head of People and Organisational Development (a) advising that the new Breastfeeding Policy which would (A) enhance the current provisions presently in place within the Council, and (B) allow working mothers to continue to breastfeed on their return to work from maternity leave; (b) intimating that the aim of the Policy was to encourage employees returning to work from maternity leave to continue to breastfeed through the provision of appropriate facilities, and access to flexible working arrangements, in line with the Council's Smarter Working Policy; (c) highlighting the roles and responsibilities for managers and employees, and those issues managers need to consider in terms of practical arrangements which should be put in place, and (d) indicating that, where possible, requests would be accommodated for breastfeeding mothers with regards to flexible working; suitable facilities for breastfeeding, or expressing milk, and storage facilities for breast milk. Decided: (1) that the work undertaken to support the introduction of a formal Breastfeeding Policy, with the enhanced arrangements to be introduced from 4 April 2022, be noted, and (2) that the report be otherwise noted.
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JOINT CONSULTATIVE COMMITTEE FOR LOCAL GOVERNMENT EMPLOYEES - 29 MARCH 2022 55 INTRODUCTION OF AN ELECTRIC CAR SALARY SACRIFICE SCHEME 3. With reference to paragraph 4 of the Finance and Resources Committee held on 10 March 2022 when, inter alia, it had been agreed that the Electric Car Salary Sacrifice Scheme be launched early 2023, there was submitted a report by the Head of People and Organisational Development (1) outlining the background to the employee benefits package, which would help the Council to attract, retain, and engage staff, and was also aligned to the Council's ambition and priorities, workforce policies and management practices; (2) informing that the Scheme was aligned to national policy drivers, and the Council Climate Plan; (3) indicating that the introduction of a salary sacrifice benefit for employees to participate in an Electric Car Salary Sacrifice Scheme would support colleagues to access the latest green energy car, in line with the Council's Net Zero ambitions while maximising their income, and (4) detailing within the report, and the Appendices to the report, all key considerations for employees, the Council as an employer, and the next steps in the process. Decided: (1) that the work undertaken to ensure that the employee reward package continued to align to the Council's business strategy and priorities, as well as the future workplace ambitions, be noted; (2) that the introduction of the Electric Car Salary Sacrifice Scheme and the link with the ambitions set out in the Climate Plan: ACT 2030 be noted; (3) that it be noted that (a) a robust procurement exercise would be carried out to identify a suitable provider to offer the car scheme benefit, and in line with other salary sacrifice benefits, with all associated risks being managed within the contract; (b) financial elements of the Scheme would be clarified; (c) Trade Unions would be engaged around the enhancements to the overall reward package, and (d) the Council would work towards the launch of the Scheme in early 2023, and (4) that the report be otherwise noted. REVISION OF LEARNING AND DEVELOPMENT POLICY 4. The Head of People and Organisational Development provided a verbal update on the revision of the Learning and Development Policy, which would include, and extend access to, the Council’s frontline staff, in line with the Council’s Skills Pledge. Thereon, Marie Quigley, UNISON, advised that, subject to the meeting to be held this week between Council Officers and Trade Union representatives, it was the intention of the joint Trade Unions to sign the “Trade Union Learning Agreement”. Decided: that the report be noted.
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SPECIAL PLANNING - 22 APRIL 2022 56 22 April 2022 at 10 am. A Remote Special Meeting of the PLANNING COMMITTEE PRESENT Councillor Curran, Convener; Councillors Beveridge, Burgess, M. Coyle, S. Coyle, Douglas, Goldsack, Paul Kelly, Lennon, Logue, Magowan, McLaren, McPake, Quigley, Reddin and Watson. CHAIR Councillor Curran (Convener) presided. IN ATTENDANCE Planning and Place Manager; Planning Manager (North); Planning Manager (South); Communications Officer, and Committee Officer. APOLOGIES Councillors Graham, McKendrick and McVey. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The meeting noted that there were no declarations of interest. PLANNING APPLICATIONS INDEX 2. There was submitted a report by the Head of Planning and Regeneration detailing a planning application submitted for planning consent. Decided: that the planning application be dealt with in accordance with the Annex to this Minute. PLANNING APPLICATION 21/01275/FUL - ROADSIDE SERVICES AREA COMPRISING PETROL FILLING STATION, ANCILLARY RETAIL UNIT, DRIVE-THRU (CLASS 3) UNITS, HGV AND CAR PARKING AREAS, ASSOCIATED FACILITIES, LANDSCAPING, INFRASTRUCTURE WORKS AND NEW JUNCTION ACCESS - SITE AT HORNSHILL FARM, STEPPS 3. With reference to paragraph 2 of the Minute of the meeting of this Committee held on 24 February 2022 when consideration of planning application 21/01275/FUL was continued for further consideration, there was submitted a report by the Head of Planning and Regeneration (1) intimating that the applicant had submitted a revised layout; (2) setting out, in Appendix 1 to the report, the conditions attached to the application should it be granted; (3) attaching, in Appendix 2 to the report, the application report which was submitted to Committee on 24 February 2022, and (4) recommending that the application be granted subject to the conditions set out in Appendix 1 to the report. Councillor Logue, seconded by Councillor Paul Kelly, moved that the application be granted. Councillor McLaren, seconded by Councillor McPake, moved as an Amendment that the application be refused.
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SPECIAL PLANNING - 22 APRIL 2022 57 Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 8 Members voted for the Amendment, as follows:- Councillors Douglas, Goldsack, Lennon, Magowan, McLaren, McPake, Quigley and Reddin. 8 Members voted in favour of the Motion, as follows:- Councillors Beveridge, Burgess, M Coyle, S Coyle, Curran, Paul Kelly, Logue and Watson. 8 Members having voted for the Amendment and 8 Members having voted for the Motion, the vote being equal, the Chair exercised his casting vote in favour of the Motion, the Motion was accordingly declared carried and the application was granted. Decided: that planning application 21/01275/FUL be granted.
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SPECIAL PLANNING - 22 APRIL 2022 58 ANNEX Application No: 21/01205/FUL Applicant: Lidl Great Britain Development/Locus: Erection of a Retail Unit (Class 1) Including Formation of Access, Car Parking and Associated Landscaping Works - Site at Heathery Works, Heathery Road, Wishawhill, Wishaw Decision: Grant
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REGULATORY - 21 JUNE 2022 59 Motherwell, 21 June 2022 at 10 am. A Meeting of the REGULATORY COMMITTEE PRESENT Councillor Hughes, Convener; Councillor Smith, Vice-Convener; Councillors Barclay, Crichton, Docherty, Dunbar, McLaren, McVey, Sullivan, Thomas and Watson. CHAIR Councillor Hughes (Convener) presided. IN ATTENDANCE The Principal Solicitor (People); Solicitor (People), and Administrative Officer, Legal and Democratic Solutions. ALSO IN ATTENDANCE Sergeant Brown, Police Scotland. APOLOGIES Councillors Kelly, Robb and Shevlin. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. No declarations were made. It was agreed, in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 3 and 6 of Part 1 of Schedule 7A of the Act. HEARINGS (1) LATE HOURS CATERING LICENCE – NEW APPLICATIONS (a) MOTOR FUEL LIMITED, ABRONHILL SERVICE STATION, FORREST ROAD, CUMBERNAULD 2. There was submitted an application by Harper Macleod, Solicitors, per Motor Fuel Limited for a Late Hours Catering Licence in respect of premises at Abronhill Service Station, Forest Road, Cumbernauld – Monday to Sunday from 11pm to 5am. The Committee then heard the applicant's agent, Andrew Hunter, Harper Macleod, Solicitors, speak in respect of the application, and Sergeant Brown advise that Police Scotland had no comment on the application. Thereafter, Andrew Hunter and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter.
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REGULATORY - 21 JUNE 2022 60 Andrew Hunter and the representative of Police Scotland were then re-admitted to the meeting. Decided: that the application by Motor Fuel Limited for a Late Hours Catering Licence in respect of premises at Abronhill Service Station, Forest Road, Cumbernauld – Monday to Sunday from 11pm to 5am be granted. (b) MOTOR FUEL LIMITED, VIEWPARK SERVICE STATION, OLD EDINBURGH ROAD, BELLSHILL 3. There was submitted an application by Harper Macleod, Solicitors, per Motor Fuel Limited for a Late Hours Catering Licence in respect of premises at Viewpark Service Station, Old Edinburgh Road, Bellshill – Monday to Sunday from 11pm to 5am. The Committee then heard the applicant’s agent, Andrew Hunter, Harper Macleod, Solicitors, speak in respect of the application, and Sergeant Brown advise that Police Scotland had no comment on the application. Thereafter, Andrew Hunter and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Andrew Hunter and the representative of Police Scotland were then re-admitted to the meeting. Decided: that the application by Motor Fuel Limited for a Late Hours Catering Licence in respect of premises at Viewpark Service Station, Old Edinburgh Road, Bellshill – Monday to Sunday from 11pm to 5am be granted. (2) ITINERANT METAL DEALER'S LICENCE – NEW APPLICATION – ALISTER CRAIG 4. There was submitted (1) an application by Alister Craig for an Itinerant Metal Dealer’s Licence, and (2) an objection to the application received from the Chief Constable, Police Scotland. The Committee then heard Sergeant Brown outline the Chief Constable’s objection to the application and Alister Craig speak in support of the application. Thereafter, Alister Craig and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Alister Craig and the representative of Police Scotland were then re-admitted to the meeting. Decided: that the application by Alister Craig for an Itinerant Metal Dealer's Licence be refused. (3) PRIVATE HIRE DRIVER’S LICENCE – RENEWALS (a) BRIAN McCLOY 5. There was submitted (1) an application by Brian McCloy for the renewal of his Private Hire Driver's Licence, and (2) an objection to the application received from the Chief Constable, Police Scotland. The Committee then heard Sergeant Brown advise that Police Scotland had withdrawn the objection and had provided a holding letter in order that the position could be further considered. Decided: that the application be treated as not having been called before the Committee.
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REGULATORY - 21 JUNE 2022 61 (b) JAMIE McINTOSH 6. There was submitted (1) an application by Jamie McIntosh for the renewal of his Private Hire Driver's Licence, and (2) a late objection to the application received from the Chief Constable, Police Scotland. The Administrative Officer then indicated that Jamie McIntosh was not in attendance. The Principal Solicitor then advised that attempts to contact Jamie McIntosh had been unsuccessful. Councillor McLaren, seconded by Councillor Dunbar, moved that consideration of the matter be continued to allow the applicant a further opportunity to appear before the Committee to speak in respect of the matter. Councillor Crichton, seconded by Councillor Watson, moved, as an amendment, that consideration of the matter proceed in the applicant’s absence. On a vote being taken, 7 Members voted for the amendment and 4 Members voted for the motion. The amendment was accordingly declared carried. The Committee then heard Sergeant Brown explain the reason for the Chief Constable’s objection being submitted late. The Committee, being satisfied that sufficient reason had been provided to justify the late objection, proceeded to consider the application and the late objection made. The Committee then heard Sergeant Brown outline the Chief Constable’s objection in respect of the application by Jamie McIntosh for the renewal of his Private Hire Driver's Licence. Thereafter, the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. The representative of Police Scotland was then re-admitted to the meeting. Decided: that the application by Jamie McIntosh for the renewal of his Private Hire Driver's Licence be refused.
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PLANNING - 30 JUNE 2022 62 30 June 2022 at 10 am A Hybrid Meeting of the PLANNING COMMITTEE PRESENT Councillor Robb, Convener; Councillor Baudo, Vice-Convener; Councillors Brennan, Burgess, Campbell, M. Coyle, S. Coyle, Currie, Fisher, T. Johnston, Lennon, Logue, Loughran, McDade, McManus, McNally, McPake, Shevlin, Smith, A. Stubbs, L. Stubbs and Woods. CHAIR Councillor Robb (Convener) presided. IN ATTENDANCE The Head of Planning and Regeneration, Planning and Place Manager, Planning Manager (North), Planning Manager (South), Planning Manager (Strategy and Policy), Communications Officer and Committee Officer. APOLOGIES Councillors Beveridge, Duffy-Lawson, and MacGregor. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Campbell, by virtue of lodging an objection to Planning Application 21/00896/FUL, declared a connection with agenda item 3 and further declared that she believed that the connection was so sufficiently remote that it did not amount to an interest which precluded her participation in consideration of the item. PLANNING APPLICATIONS INDEX 2. There was submitted a report by the Head of Planning and Regeneration detailing planning applications submitted for planning consent. In respect of Planning Application 20/01550/FUL – Industrial Development (Class 4/5) with associated roads, service areas and landscaping etc. at site East of Biggar Road, Chapelhall, Councillor A. Stubbs, seconded by Councillor M. Coyle, moved that the application be granted. Councillor Logue, seconded by Councillor McPake, moved as an Amendment that the application be refused. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called 18 Members voted in favour of the Amendment, as follows:- Councillors Baudo, Brennan, Burgess, Campbell, Currie, Fisher, T. Johnston, Lennon, Logue, Loughran, McDade, McManus, McNally, McPake, Robb, Shevlin, Smith and Woods. 4 Members voted in favour of the Motion, as follows:- Councillors M. Coyle, S. Coyle, A. Stubbs and L. Stubbs.
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PLANNING - 30 JUNE 2022 63 4 Members having voted for the Motion and 18 Members having voted for the Amendment, the Amendment was accordingly declared carried and the application was refused. In respect of Planning Application 22/00175/PPP – Two Dwellinghouses (In Principle) Site at Main Street, Chapelhall, Councillor A. Stubbs, seconded by Councillor M. Coyle, moved that the application be refused. Councillor McNally, seconded by Councillor Logue, moved as an Amendment that the application be granted. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called 17 Members voted in favour of the Amendment, as follows:- Councillors Baudo, Burgess, Campbell, Currie, Fisher, T. Johnston, Logue, Loughran, McDade, McManus, McNally, McPake, Robb, Shevlin, Smith, L. Stubbs and Woods. 5 Members voted for the Motion, as follows:- Councillors Brennan, M. Coyle, S. Coyle, Lennon and A. Stubbs. 5 Members having voted for the Motion and 17 Members having voted for the Amendment, the Amendment was accordingly declared carried and the application was granted. Decided: that the applications be dealt with in accordance with the Annex to this Minute. Councillor Campbell, prior to consideration of the following item of business, having declared a connection by virtue of lodging an objection to Planning Application 21/00896/FUL, further declared that she considered the connection so sufficiently remote that it did not preclude her participation in consideration of the report. PLANNING AND ENFORCEMENT NOTICE APPEALS LODGED 3. There was submitted a report by the Head of Planning and Regeneration advising of three planning and enforcement notice appeals which had been lodged with the Scottish Ministers. Decided: that the report be noted. NOTICE OF PLANNING AND ENFORCEMENT NOTICE APPEALS DECISIONS 4. There was submitted a report by the Head of Planning and Regeneration advising of two recent decisions in respect of planning and enforcement notice appeals. Decided: that the report be noted. NORTH LANARKSHIRE LOCAL DEVELOPMENT PLAN UPDATE AND DEVELOPMENT PLAN SCHEME 2022 5. There was submitted a report by the Head of Planning and Regeneration (1) providing an update on the preparation of the North Lanarkshire Local Development Plan; (2) attaching, in Appendix 1 to the report, the North Lanarkshire Local Development Plan: Development Plan Scheme June 2022 which detailed the revised timetable for the Plan, and (3) intimating that there remained significant material
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PLANNING - 30 JUNE 2022 64 uncertainties around crucial legislative, regulatory and strategic obligations and considerations, as detailed in Section 2.3 of the report. Decided: (1) that the North Lanarkshire Local Development Plan: Development Plan Scheme June 2022 be agreed, and (2) that the contents of the report be otherwise noted.
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PLANNING - 30 JUNE 2022 65 ANNEX Application No: 20/01550/FUL Applicant: Mr Willie Brown Development/Locus: Industrial Development (Class 4/5) with Associated Roads, Service Areas and Landscaping, etc. - Site East of Biggar Road, Chapelhall, Airdrie Decision: Refuse Application No: 22/00057/FUL Applicant: Mr Craig Cameron Development/Locus: Erection of 2 Metre High Fence Around Dwellinghouse Curtilage – 27 Crathie Drive, Glenmavis, Airdrie Decision: Grant Application No: 22/00156/S42 Applicant: Advance Construction (Scotland) Limited Development/Locus: Residential Development and Associated Infrastructure (In Principle) (Section 42 Application to Vary Condition 31 of Planning Permission 17/01248/PPP, to Adjust the Timing and Sequencing of the Construction of the Proposed Access Roundabouts) - Land East of Main Street, Newmains Decision: Grant Application No: 22/00175/PPP Applicant: Mr and Mrs Tony and Khalda Stevenson Development/Locus: Two Dwellinghouses (In Principle) - Site at Main Street, Chapelhall Decision: Grant Application No: 22/00261/FUL Applicant: Buchanan Tower Limited Development/Locus: Change of Use to Film Studio (Class 5) - Buchanan Tower, Buchanan Business Park, Cumbernauld Road, Stepps Decision: Grant
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REGULATORY - 2 AUGUST 2022 66 Motherwell, 2 August 2022 at 10 am. A Meeting of the REGULATORY COMMITTEE PRESENT Councillor Hughes, Convener; Councillor Smith, Vice-Convener; Councillors Crichton, Dunbar, Kelly, McVey, Robb, Thomas and Watson. CHAIR Councillor Hughes (Convener) presided. IN ATTENDANCE The Principal Solicitor (People), and Administrative Officer, Legal and Democratic Solutions. ALSO IN ATTENDANCE Inspector McCluskey, Police Scotland. APOLOGIES Councillors Barclay, Docherty, McLaren, Shevlin and Sullivan. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. No declarations were made. It was agreed in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 3 and 6 of Part 1 of Schedule 7A of the Act. HEARINGS (1) TAXI DRIVER’S LICENCE – NEW APPLICATION – THOMAS LYONS 2. There was submitted (1) an application by Thomas Lyons for a Taxi Driver’s Licence, and (2) an objection to the application received from the Chief Constable, Police Scotland. The Committee then heard Inspector McCluskey outline the Chief Constable’s objection to the application and Thomas Lyons speak in support of the application. Thereafter, Thomas Lyons and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Thomas Lyons and the representative of Police Scotland were then re-admitted to the meeting.
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REGULATORY - 2 AUGUST 2022 67 Decided: that the application by Thomas Lyons for a Taxi Driver’s Licence be granted for a period of one year. (2) PRIVATE HIRE CAR OPERATOR’S LICENCE – RENEWAL – EDWARD HALLIDAY 3. There was submitted (1) an application by Edward Halliday for the renewal of his Private Hire Car Operator’s Licence, and (2) a copy of a letter sent to Edward Halliday advising that on 26 January 2021 the Regulatory Committee had decided to grant the renewal of his Private Hire Car Operator’s Licence for a restricted period of 18 months from the date of the expiry of his current licence. The Principal Solicitor then advised the Committee that Edward Halliday did not have an age compliant vehicle in accordance with the Council’s vehicle specification. The Committee then heard Edward Halliday speak in respect of the application. Thereafter, Edward Halliday and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Edward Halliday and the representative of Police Scotland were then re-admitted to the meeting. Decided: that the application by Edward Halliday for the renewal of his Private Hire Car Operator’s Licence be granted for a period of 18 months, effective from 28 February 2022.
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LOCAL REVIEW BODY - 9 AUGUST 2022 68 9 August 2022 at 2 pm. A Meeting of the LOCAL REVIEW BODY PRESENT Councillor McManus, Convener; Councillor L. Stubbs, Vice-Convener; Councillors Brennan, Burgess, Fisher, McPake, Shevlin and Smith. CHAIR Councillor McManus (Convener) presided. IN ATTENDANCE The Planning Manager (Strategy and Policy), Planning Assistant and Committee Officer. APOLOGIES Councillors M. Coyle and Logue. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The meeting noted that there were no declarations of interest. PLANNING APPLICATION NO. 21/00805/FUL - ERECTION OF NEW DWELLINGHOUSE AT LAND WEST OF QUARRY COTTAGE, LONGRIGGEND ROAD, LONGRIGGEND 2. There were submitted (1) a Notice of Review of the decision taken by the Head of Planning and Regeneration under delegated authority to refuse Planning Application 21/00805/FUL – Erection of New Dwellinghouse at Land West of Quarry Cottage, Longriggend Road, Longriggend; (2) a Decision Notice and Report of Handling of the case by the appointed officer; (3) representations received from interested parties, and (4) a report by the Head of Planning and Regeneration outlining the background to the application, details of the Notice of Review, photographs and maps of the site location and relevant excerpts from the North Lanarkshire Local Development Plan: PP 5 Countryside (Purpose of Place), AD 5 Countryside (Amount of Development) and EDQ 3 Environmental and Design Qualities (Quality of Development). Thereon, having heard the Convener with regard to the request on behalf of the applicant, contained within the Notice of Review, that the review should be undertaken by way of one or more hearing sessions, and following preliminary consideration of the matter before it, the Local Review Body determined, in terms of the Town and Country Planning (Schemes of Delegation and Local Review Procedure) (Scotland) Regulations 2013, that the review documents provided sufficient information to enable it to determine the review without any further procedure. The Local Review Body determined the application having regard to the North Lanarkshire Local Development Plan which was adopted on 6 July 2022. Thereon, the Local Review Body, having discussed and given consideration to the various submissions and representations and in particular, with regard to policies PP 5 Countryside (Purpose of Place), AD 5 Countryside (Amount of Development) and EDQ 3 Environmental and Design Qualities (Quality of Development) of the North Lanarkshire Local Development Plan concluded that the
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LOCAL REVIEW BODY - 9 AUGUST 2022 69 proposal constituted inappropriate development in the countryside in that it did not fulfil the requirements of enhancing an existing development cluster and no adequate justification, special circumstances or material considerations had been demonstrated to merit a departure from the development plan. Decided: that the decision by the Head of Planning and Regeneration to refuse Planning Application 21/00805/FUL for the Erection of a New Dwellinghouse at Land West of Quarry Cottage, Longriggend Road, Longriggend be upheld as the proposal was contrary to policy PP 5 Countryside (Purpose of Place) of the North Lanarkshire Local Development Plan as it constituted inappropriate development in the countryside in that it did not fulfil the requirements of enhancing an existing development cluster and no adequate justification, special circumstances or material considerations had been demonstrated to merit a departure from the development plan. PLANNING APPLICATION NO. 21/01654/FUL - ERECTION OF A 1.5M HIGH BOARDED GARDEN FENCE (IN RETROSPECT) AT 27 SOUTHFIELD ROAD, CUMBERNAULD 3. There were submitted (1) a Notice of Review of the decision taken by the Head of Planning and Regeneration under delegated authority to refuse Planning Application 21/01654/FUL – Erection of a 1.5m High Boarded Garden Fence (in retrospect) at 27 Southfield Road, Cumbernauld; (2) a Decision Notice and Report of Handling of the case by the appointed officer; (3) representations received from interested parties, and (4) a report by the Head of Planning and Regeneration outlining the background to the application, details of the Notice of Review, photographs and maps of the site location and relevant excerpts from the North Lanarkshire Local Development Plan: PP 3 General Urban Area (Purpose of Place), AD 3 General Urban Area (Amount of Development) and EDQ 3 Environmental and Design Qualities (Quality of Development). Thereon, having heard the Convener with regard to the request on behalf of the applicant, contained within the Notice of Review, that the review should be undertaken by way of one or more hearing sessions, and following preliminary consideration of the matter before it, the Local Review Body determined, in terms of the Town and Country Planning (Schemes of Delegation and Local Review Procedure) (Scotland) Regulations 2013, that the review documents provided sufficient information to enable it to determine the review without any further procedure. The Local Review Body determined the application having regard to the North Lanarkshire Local Development Plan which was adopted on 6 July 2022. Thereon, the Local Review Body, having discussed and given consideration to the various submissions and representations and in particular, with regard to policies PP 3 General Urban Area (Purpose of Place) and EDQ 3 Environmental and Design Qualities (Quality of Development) of the North Lanarkshire Local Development Plan concluded that the proposal did not integrate successfully into the local area by virtue of its design, height and location and the existing fencing as erected was also detrimental to pedestrian and road safety, failed to relate well to the existing wider context or character of the area and as such had an adverse impact on local residential amenity. Decided: that the decision by the Head of Planning and Regeneration to refuse Planning Application 21/01654/FUL for the Erection of a 1.5m High Boarded Garden Fence (in retrospect) at 27 Southfield Road, Cumbernauld be upheld as the proposal failed to accord with policies PP 3 General Urban Area (Purpose of Place) and EDQ 3 Environmental and Design Qualities (Quality of Development) of the North Lanarkshire Local Development Plan in that it did not integrate successfully into the local area by virtue of its design, height and location and the existing fencing as erected was also detrimental to pedestrian and road safety, failed to relate well to the existing wider context or character of the area and as such had an adverse impact on local residential amenity.
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LOCAL REVIEW BODY - 9 AUGUST 2022 70 PLANNING APPLICATION NO. 22/00007/FUL - ERECTION OF THREE DETACHED DWELLINGHOUSES ON LAND EAST OF 111 MAIN STREET, LONGRIGGEND 4. There were submitted (1) a Notice of Review of the decision taken by the Head of Planning and Regeneration under delegated authority to refuse Planning Application 22/00007/FUL – Erection of Three Detached Dwellinghouses on Land East of 111 Main Street, Longriggend; (2) a Decision Notice and Report of Handling of the case by the appointed officer; (3) representations received from interested parties, and (4) a report by the Head of Planning and Regeneration outlining the background to the application, details of the Notice of Review, photographs and maps of the site location and relevant excerpts from the North Lanarkshire Local Development Plan: PP 3 General Urban Area (Purpose of Place), AD 3 General Urban Area (Amount of Development), PP 5 Countryside (Purpose of Place), AD 5 Countryside (Amount of Development) and EDQ 3 Environmental and Design Qualities (Quality of Development). Thereon, having heard the Convener with regard to the request on behalf of the applicant, contained within the Notice of Review, that the review should be undertaken by way of one or more hearing sessions, and following preliminary consideration of the matter before it, the Local Review Body determined, in terms of the Town and Country Planning (Schemes of Delegation and Local Review Procedure) (Scotland) Regulations 2013, that the review documents provided sufficient information to enable it to determine the review without any further procedure. The Local Review Body determined the application having regard to the North Lanarkshire Local Development Plan which was adopted on 6 July 2022. The Local Review Body having discussed and given consideration to the various submissions agreed that the development was justified following consideration of the relevant policies of North Lanarkshire Local Development Plan specifically, policy PP 5 Countryside (Purpose of Place) as an expansion of an existing settlement in the countryside and determined that the planning permission be granted. Decided: that the application be granted, subject to the following conditions to be determined by the Head of Planning and Regeneration as undernoted:- (1) That the development hereby permitted shall be carried out strictly in accordance with the approved details submitted as part of the application and no change to those details shall be made without prior written approval of the Local Planning Authority. Reason: To clarify the drawings on which this approval of permission is founded. (2) No development shall commence until:- (a) A scheme of intrusive investigations has been carried out on site to establish the risks posed to the development by past coal mining activity; and (b) Any remediation works and/or mitigation measures to address land instability arising from coal mining legacy, as may be necessary, have been implemented on site in full in order to ensure that the site is made safe and stable for the development proposed. The intrusive investigations and remedial works shall be carried out in accordance with authoritative UK guidance. Reason: To ensure the mineral stability of the site. (3) Prior to the occupation of the development, or it being taken into beneficial use, a signed statement or declaration prepared by a suitably competent person confirming that the site is, or has been made, safe and stable for the
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LOCAL REVIEW BODY - 9 AUGUST 2022 71 approved development shall be submitted to the Local Planning Authority for approval in writing. This document shall confirm the methods and findings of the intrusive site investigations and the completion of any remedial works and/or mitigation necessary to address the risks posed by past coal mining activity. Reason: To ensure the mineral stability of the site. (4) That, before the development starts, a comprehensive site investigation requires to be submitted to the satisfaction of the Local Planning Authority. The investigation must be carried out in accordance with the British Standard Code of Practice BS 10175: 2011 “The Investigation of Potentially Contaminated Sites”. The report must include a site specific risk assessment of all relevant pollution linkages, be carried out in accordance with the SEPA publication, Model Procedures for the Management of Land Contamination CLR11, and be submitted in both hard copy and electronic format. Depending on the results of this investigation a detailed remediation strategy may be required. Reason: To establish whether or not site decontamination is required in the interests of the amenity and wellbeing of future residents of the site. (5) Any remediation works identified by the report agreed in terms of Condition 4 must be completed and verification provided by the developer to the satisfaction of the Local Planning Authority before development begins. No individual dwelling shall be occupied until a certificate (signed by a chartered Environmental Engineer) has been submitted to the Local Planning Authority confirming that any remediation works have been carried out in accordance with the agreed Remediation Strategy. Reason: To ensure that any remediation identified has been implemented in the interests of the amenity and well being of future residents. (6) That before any works start on site, full details of the septic tank and soakaway system to be installed shall be submitted to and approved in writing by the Local Planning Authority and the applicant shall confirm in writing to that Authority that the drainage arrangements to be provided are to the satisfaction of the Scottish Environment Protection Agency (SEPA). Reason: To prevent groundwater or surface water contamination in the interests of environmental and amenity protection. (7) That, before the development hereby permitted starts, the applicant shall provide written confirmation to the Local Planning Authority that all the requirements of Scottish Water have been fully met in respect of providing the necessary site drainage and infrastructure to serve the development. Reason: To ensure the provision of satisfactory site drainage arrangements (8) That, before the development hereby permitted starts, full details of the external facing materials to be used on doors and windows shall be submitted to, and approved in writing by, the Local Planning Authority and the development shall be implemented in accordance with the details approved under the terms of this condition. Reason: To enable the Local Planning Authority to consider these aspects in detail.
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LOCAL REVIEW BODY - 9 AUGUST 2022 72 (9) Sight lines shall be provided in both directions. Unless otherwise agreed in writing with the Local Planning Authority, everything above 1.05m shall be removed from the sight line areas and thereafter nothing exceeding 1.05m shall be planted, placed, erected or allowed to grow within the sight line areas. Reason: In the interests of traffic and pedestrian safety. Informatives 1. Removal of any trees or scrub should be undertaken outwith the breeding bird season. The breeding season is March to September. If this is not possible, an experienced ecologist is required to inspect the trees and scrub to check for nesting birds 24 hours before work commences. If any nesting birds are identified, then these habitats must not be disturbed until all the chicks have fledged. 2. Japanese knotweed is known to be prevalent within this area, and a survey for this invasive plant should be undertaken within the site and appropriate buffer. If it is found, it should be eradicated using an approved herbicide. Soil with any knotweed in it is classified as “controlled waste” under the Environmental Protection Act 1990. It is illegal to allow knotweed to grow in the wild under the Wildlife and Countryside Act 1981. Guidance on disposal is available from SEPA, and on its control from the Greenspace Development Unit. If soil containing a tiny fragment of this plant is spread on or off site, plants may regenerate facilitating the spread of this invasive species.. 3. The Greenspace Development Unit recommends that biodiversity enhancements are incorporated within the development. This can be in the form of; • Native species hedgerow around the development. Consisting mostly of hawthorn, with a mix of hazel, holly, dog rose, willow and elder. • Inclusion of bird and bat boxes within the development. The Greenspace Development Unit encourages the fitting of Swift bricks into buildings. This will provide potential nesting opportunities for Swift, a priority North Lanarkshire Biodiversity Action Plan Species. • Encourage the use of native nectar rich species and food plant for caterpillars in landscaping. This will benefit butterflies, moths and other insects. Contact the Greenspace Development Unit for further advice on biodiversity enhancements. PLANNING APPLICATION NO. 21/01810/FUL - DEMOLITION OF STABLES AND ERECTION OF A DETACHED DWELLINGHOUSE AT ADAMSWELL FARM, CUMBERNAULD ROAD, MOLLINSBURN 5. There were submitted (1) a Notice of Review of the decision taken by the Head of Planning and Regeneration under delegated authority to refuse Planning Application 21/01810/FUL – Demolition of Stables and Erection of a Detached Dwellinghouse at Adamswell Farm, Cumbernauld Road, Mollinsburn; (2) a Decision Notice and Report of Handling of the case by the appointed officer; (3) representations received from interested parties, and (4) a report by the Head of Planning and Regeneration outlining the background to the application, details of the Notice of Review and photographs and maps of the site location and relevant excerpts from the North Lanarkshire Local Development Plan: PP 4 Green Belt (Purpose of Place), AD 4 Green Belt (Amount of Development) and EDQ 3 Environmental and Design Qualities (Quality of Development).
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LOCAL REVIEW BODY - 9 AUGUST 2022 73 Thereon, having heard the Convener with regard to the request on behalf of the applicant, contained within the Notice of Review, that the review should be undertaken by way of one or more hearing sessions, and following preliminary consideration of the matter before it, the Local Review Body determined, in terms of the Town and Country Planning (Schemes of Delegation and Local Review Procedure) (Scotland) Regulations 2013, that the review documents provided sufficient information to enable it to determine the review without any further procedure. The Local Review Body determined the application having regard to the North Lanarkshire Local Development Plan which was adopted on 6 July 2022. The Local Review Body, having discussed and given consideration to the various submissions and relevant policies, noted that the site was no longer in agricultural use and the development would enhance the area by removing the existing stable building. Councillor Shevlin, seconded by Councillor Brennan, moved that the application be refused. Councillor McPake, seconded by Councillor McManus, moved as an amendment that the application be granted. On the vote being taken 3 Members voted for the Motion and 5 Members voted for the Amendment, which was accordingly declared carried. Decided: that the application be granted, subject to the following conditions to be determined by the Head of Planning and Regeneration as undernoted:- (1) That the development hereby permitted shall be carried out strictly in accordance with the approved details submitted as part of the application and no change to those details shall be made without the prior written approval of the Local Planning Authority. Reason: To clarify the drawings on which this approval of permission is founded. (2) That before the development hereby permitted starts, full details of the facing materials to be used on all external walls and roofs shall be submitted to, and approved in writing by, the Local Planning Authority and the development shall be implemented in accordance with the details approved under the terms of this condition. Reason: In the interest of the amenity of the site and the general area. (3) That, before the development hereby permitted starts, full details of the design and location of all fences and walls to be erected on the site shall be submitted to, and approved in writing by, the Local Planning Authority and the development shall be implemented and thereafter retained in accordance with the details approved under the terms of this condition. Reason: In the interest of the amenity of the site and the general area. (4) That, before any works start on site, the applicant must confirm in writing to the Local Planning Authority that the foul drainage can be connected to the public sewer in accordance with the requirements of Scottish Water. The surface water must be treated in accordance with the principles of the Sustainable Urban Drainage Systems Design Manual for Scotland and Northern Ireland published by CIRIA in March 2000. If there is no public sewer, before any works start on site the applicant must confirm in writing to the Local Planning Authority that the drainage arrangements to be provided are to the satisfaction of SEPA. The preferred method for the disposal of septic tank effluent is the provision of a sub soil soakaway system. The septic
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LOCAL REVIEW BODY - 9 AUGUST 2022 74 tank and soakaway must be designed and constructed in accordance with the requirements set out in The Scottish Building Standards : Technical Handbook : Domestic issued in May 2009. In terms of the Water Environment (Controlled Activities) (Scotland) Regulations (CAR) 2005, the discharge of treated sewage effluent will require registration with SEPA. Further details on this matter can be found at www.sepa.org.uk. Surface water should be excluded from the foul drainage treatment system. In order to reduce the risk of contamination of controlled waters, any soakaway should be located at least 50 metres from any private water supply or other groundwater resource and at least 10 metres from any watercourse or permeable drain. (Note : If poor soil porosity or risk to groundwater resources preclude the use of a soakaway, alternative arrangements will have to be agreed with SEPA. Further advice on the disposal of sewage where no mains drainage is available, is contained within Pollution Prevention Guidance Note 4 which is available on the SEPA website at www.sepa.org.uk/guidance or from any SEPA office). Reason: To prevent groundwater or surface water contamination in the interests of environmental and amenity protection. (5) Before the development starts, a comprehensive site investigation requires to be submitted to the satisfaction of the Local Planning Authority. The investigation must be carried out in accordance with the British Standard Code of Practice BS 10175: 2017 "The Investigation of Potentially Contaminated Sites". The report must include a site specific risk assessment of all relevant pollution linkages, be carried out in accordance with the SEPA publication, Model Procedures for the Management of Land Contamination CLR11, and be submitted in both hard copy and electronic format. Depending on the results of this investigation a detailed remediation strategy may be required. Any remediation work required must be completed and verification provided by the developer to the satisfaction of the Local Planning Authority before development begins. Reason: To ensure potential risks arising from previous land uses around the site have been fully assessed before the development starts. (6) That, for the avoidance of doubt, any remediation works, identified by the site investigation required in terms of Condition 5 above, shall be carried out to the satisfaction of the Local Planning Authority. A certificate (signed by a responsible Environmental Engineer) shall be submitted to the Local Planning Authority confirming that any remediation works have been carried out in accordance with the terms of the Remediation Strategy. Reason: To ensure the site is free from contamination. (7) That, before the development hereby permitted starts, two bat emergence survey, should be undertaken for the existing barn and submitted to the satisfaction of the Local Planning Authority. These surveys should be carried out between May and September and under optimal weather conditions. All surveys should follow The Bat Conservation Trust's: Bat Surveys for Professional Ecologists Good Practice Guidelines 3rd Edition. A Protected Species Licence will be required if a roost or roosts is confirmed within the barn. This is issued by Scottish Natural Heritage (SNH). Reason: In the interests of bat protection.
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LOCAL REVIEW BODY - 9 AUGUST 2022 75 (8) For the avoidance of doubt, in the event a Protected Species Licence is required, before any work begins on demolishing the barn, written evidence must be provided confirming that the licence has been granted by Scottish Natural Heritage (SNH). Reason: In the interests of bat protection.
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REGULATORY - 16 AUGUST 2022 76 Motherwell, 16 August 2022 at 10 am. A Meeting of the REGULATORY COMMITTEE PRESENT Councillor Hughes, Convener; Councillor Smith, Vice-Convener; Councillors Crichton, Docherty, Dunbar, McVey, Shevlin, Thomas and Watson. CHAIR Councillor Hughes (Convener) presided. IN ATTENDANCE The Solicitor (Licensing); Solicitor (Employment), and Administrative Officer, Legal and Democratic Solutions. APOLOGIES Councillors Barclay, Kelly, McLaren, Robb and Sullivan. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. No declarations were made. It was agreed in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 3 and 6 of Part 1 of Schedule 7A of the Act. HEARINGS The Convener exercised her discretion to vary the order of business as hereinafter minuted. (1) PRIVATE HIRE CAR OPERATOR’S LICENCE – RENEWALS (a) DAVID McGINLEY 2. There was submitted (1) an application by David McGinley for the renewal of his Private Hire Car Operator’s Licence, and (2) a copy of a letter sent to David McGinley advising that on 26 January 2021 the Regulatory Committee had decided to grant the renewal of his Private Hire Car Operator’s Licence for a restricted period of 18 months from the date of the expiry of his current licence. The Solicitor (Licensing) then advised the Committee that David McGinley did not have an age compliant vehicle in accordance with the Council’s vehicle specification. The Committee then heard David McGinley speak in respect of the application. Thereafter, David McGinley withdrew from the meeting and the Committee resumed consideration of the matter.
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REGULATORY - 16 AUGUST 2022 77 David McGinley was then re-admitted to the meeting. Decided: that the application by David McGinley for the renewal of his Private Hire Car Operator’s Licence be granted for a period of 18 months, effective from 28 February (b) BELLVIEW PRIVATE HIRE LIMITED 3. There was submitted (1) an application by Graeme Hamilton, per Bellview Private Hire Limited for the renewal of the company’s Private Hire Car Operator’s Licence, and (2) a copy of a letter sent to Bellview Private Hire Limited advising that on 26 January 2021 the Regulatory Committee had decided to grant the renewal of the company’s Private Hire Car Operator’s Licence for a restricted period of 18 months from the date of the expiry of the current licence. The Administrative Officer then indicated that Graeme Hamilton was not in attendance. Thereafter, the Committee resumed consideration of the matter in the applicant’s absence. Decided: that consideration of the application by Graeme Hamilton, per Bellview Private Hire Limited for the renewal of the company’s Private Hire Car Operator’s Licence be continued to allow the applicant a further opportunity to appear before the Committee to speak in respect of the application. (c) JAMES GREGG 4. There was submitted (1) two applications by James Gregg for the renewal of his Private Hire Car Operator’s Licences, and (2) copies of letters sent to James Gregg advising that on 1 June 2021 the Regulatory Committee had decided to grant the renewal of his Private Hire Car Operator’s Licences for a restricted period of 18 months from the date of the expiry of his current licences. The Administrative Officer then indicated that James Gregg was not in attendance. Thereafter, the Committee resumed consideration of the matter in the applicant’s absence. Decided: that consideration of the two applications by James Gregg for the renewal of his Private Hire Car Operator’s Licences be continued to allow the applicant a further opportunity to appear before the Committee to speak in respect of the applications.
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PLANNING - 18 AUGUST 2022 78 18 August 2022 at 10 am. A Hybrid Meeting of the PLANNING COMMITTEE PRESENT Councillor Baudo, Vice-Convener; Councillors Beveridge, Brennan, Burgess, Campbell, Currie, Duffy-Lawson, Fisher, T. Johnston, Lennon, Logue, Loughran, McManus, McNally, McPake, Shevlin, Smith, L. Stubbs and Woods. CHAIR Councillor Baudo (Vice-Convener) presided. IN ATTENDANCE The Head of Planning and Regeneration, Planning and Place Manager, Planning Manager (North), Planning Manager (Strategy and Policy), Communications Officer and Committee Officer. APOLOGIES Councillors MacGregor, Robb and A. Stubbs. In the absence of the Convener, Councillor Baudo assumed the Chair. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. The meeting noted that there were no declarations of interest. PLANNING APPLICATIONS INDEX 2. There was submitted a report by the Head of Planning and Regeneration detailing applications submitted for planning consent. In respect of Planning Application 22/00145/FUL – Erection of Restaurant (Class 3) Including Drive-Thru Lane (Sui Generis) and Car Parking, Play Frame, Seating, Landscaping, and Associated Works on land to the West of Craiglinn Park Road, Craiglinn, Cumbernauld, Councillor Logue, seconded by Councillor Beveridge, moved that the application be granted. Councillor Smith, seconded by Councillor T. Johnston, moved as an Amendment that the Application be refused. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called 2 Members voted for the Amendment, as follows:- Councillors T. Johnston and Smith. 17 Members voted in favour of the Motion, as follows:- Councillors Baudo, Beveridge, Brennan, Burgess, Campbell, Currie, Duffy-Lawson, Fisher, Lennon, Logue, Loughran, McManus, McNally, McPake, Shevlin, L. Stubbs and Woods.
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PLANNING - 18 AUGUST 2022 79 2 Members having voted for the Amendment and 17 Members having voted for the Motion, the Motion was accordingly declared carried and the application was granted. In respect of Planning Application 22/00688/FUL – Change of Use of Flat to Serviced (Self-Catering) Accommodation (In Retrospect) at 33 Lady Wilson Street, Gartlea, Airdrie, Councillor Baudo proposed that planning permission be granted for a temporary period to expire on 18 August 2023, which was agreed. Decided: that the applications be dealt with in accordance with the Annex to this Minute. PLANNING AND ENFORCEMENT NOTICE APPEALS LODGED 3. There was submitted a report by the Head of Planning and Regeneration advising of one Planning and Enforcement Notice appeal which had been lodged with Scottish Ministers. Decided: that the report be noted. REVOCATION OF PLANNING APPLICATION 16/01105/MSC: CONSTRUCTION OF DWELLINGHOUSE, NEW VEHICULAR AND ASSOCIATED LANDSCAPING WORK AT GARBETHILL HOUSE, ARNS ROAD, CUMBERNAULD 4. There was submitted a report by the Head of Planning and Regeneration seeking approval to revoke the permission in respect of Planning Application 16/01105/MSC: Construction of Dwellinghouse, New Vehicular and Associated Landscaping Work at Garbethill House, Arns Road, Cumbernauld following a request from the landowner as the dwellinghouse was no longer required to assist with agricultural operations. Decided: (1) that the change in circumstances relating to the construction of a dwellinghouse at Garbethill House, Arns Road, Cumbernauld, be acknowledged, and (2) that planning permission 16/01105/MSC: Construction of Dwellinghouse, New Vehicular and Associated Landscaping Work at Garbethill House, Arns Road, Cumbernauld be revoked.
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PLANNING - 18 AUGUST 2022 80 ANNEX Application No: 22/00145/FUL Applicant: McDonald's Restaurants Limited Development/Locus: Erection of Restaurant (Class 3) Including Drive-Thru Lane (Sui Generis) and Car Parking, Play Frame, Seating, Landscaping, and Associated Works - Land to the West of Craiglinn Park Road, Craiglinn, Cumbernauld Decision: Grant Application No: 22/00206/FUL Applicant: Hermiston Securities Limited Development/Locus: Erection of General Industrial/Distribution Warehouse Unit and Formation of Serviced Plot with Associated Access, Parking, External Plant, Engineering/Infrastructure Works Including Sub-Station, Site to North of 6 Condor Glen, Eurocentral, Holytown Decision: Grant Application No: 22/00688/FUL Applicant: Mr Tommy Franzen Development/Locus: Change of Use of Flat to Serviced (Self-Catering) Accommodation (In Retrospect) – 33 Lady Wilson Street, Gartlea, Airdrie Decision: Grant for a temporary period to expire on 18 August 2023
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 81 22 August 2022 at 10 am. A Hybrid Meeting of the PEOPLE AND COMMUNITIES COMMITTEE PRESENT Councillor Ashraf, Convener; Councillors Burgess, Fisher, Fotheringham, Hughes, Jones, Keltie, Khan, Masterton, McBride, B. McCulloch, McLaren, McManus, McNally, Mitchell, Nolan, Patton, Robb, Smith, Stevenson, Toner and Williams. ALSO PRESENT In accordance with Standing Order 64(a) Councillors Ballinger, Logue and Crichton attended as substitutes on behalf of Councillors Baudo, Campbell and McCluskey respectively. CHAIR Councillor Ashraf (Convener) presided. IN ATTENDANCE The Head of Children, Families and Justice Services/Chief Social Work Officer; Head of Education (South); Head of Strategic Communication; Active and Creative Communities Manager; Performance and Improvement Manager; Area Community Partnership Managers, and Democratic Services Manager. APOLOGIES Councillors McCluskey, Vice-Convener; Councillors Baudo and Campbell. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillors Jones and Khan, by virtue of a connection with organisations listed in the report, each declared an interest in agenda item 12 – Community Grants Annual Report 2021/22 – and both further declared that they each considered the interest sufficiently remote that it did not preclude their participation during consideration of that item of business. Councillor Masterton, by virtue of being a former director of the Campsies Board, declared an interest by virtue of a connection in respect of paragraph 12 – Campsies Grant Award Programme – and further declared that he considered the interest sufficiently remote that it did not preclude his participation in consideration of that item of business. Councillor Smith, by virtue of being a Director of Cumbernauld Theatre Trust, declared an interest by virtue of a connection in respect of paragraph 8 – Community Theatre Trust Funding Agreement 2022/23 – and in respect of being the Chair of Cumbernauld Cottage Trust declared an interest by virtue of a connection in respect of paragraph 16 – Community Asset Transfer and Participation Requests: Annual Report for 2021/2022 and left the meeting during consideration of these items of business. Councillor Williams, by virtue of being an Officer Bearer of each of the Northern Corridor Community Volunteers and Cardowan Community Volunteers, declared an interest by virtue of a connection in respect of paragraphs 11 – Community Board Local Development Programme – and 16 – Community Asset Transfer and Participation Requests: Annual Report for 2021/22 – and left the meeting during consideration of these items of business.
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 82 P084.1 - BREASTFEEDING FRIENDLY NORTH LANARKSHIRE - LEADING THE WAY IN DRIVING CULTURAL CHANGE - UPDATE 2. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) reminding the Committee that the "Breastfeeding Friendly North Lanarkshire – Leading the Way in Driving Cultural Change" report had been approved by the Policy and Strategy Committee in June 2021; (2) providing an update on the commitments the Council, and its partners, made to lead the way in driving change to improve breastfeeding rates in North Lanarkshire; (3) intimating that, by increasing breastfeeding facilities, North Lanarkshire will become a place where breastfeeding is the norm and women feel comfortable to breastfeed for as long as they want; (4) anticipating that the Council will have completed all actions required by Autumn 2022 to enable it to be the first Scottish local authority to be awarded Breastfeeding Friendly Local Authority status, and (5) reporting on the significant progress that is being made by the Council and its partners on specific areas of work. Thereon, Councillor Nolan, seconded by Councillor Burgess, moved that recommendation 2 within the report be amended to read "approve the continuation of approach as set out in this report but to do so in such a way that (1) it does not remove resources that would usually be provided for use by bottle feeding mothers eg. bottles, dummies, etc., and (2) it does not stigmatise those mothers who may have to bottle feed and choose to do so". Following clarification on specific points, Councillor Nolan agreed to withdraw her Amendment. Decided: (1) that the significant progress made to becoming the first Scottish local authority to gain Breastfeeding Friendly award be acknowledged, and (2) that the continuation of the approach as set out in the report be approved. P084.1 (5) COMMUNITY LEARNING AND DEVELOPMENT - REPORT ON PROGRESS IN RELATION TO COMMUNITY LEARNING AND DEVELOPMENT ACTIVITY 3. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) providing an overview on progress in relation to community learning and development activity for the year 2021/22, and (2) explaining that this overview included both universal and targeted work with an emphasis on engagement with vulnerable people living in the lowest 20% data zones and other vulnerable groups as reflected within the revised national self-evaluation framework for community learning and development. Decided: that the contents of the report be endorsed. P084.1(7) UPDATE ON THE COMMUNITY LEARNING AND DEVELOPMENT, YOUTH GUARANTEE PROGRAMME 4. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) highlighting the progress and success of the Community Learning and Development Youth Guarantee Programme and the support and positive impact on North Lanarkshire’s young workforce, together with an update on the ongoing progress of the employees; (2) introducing the Youth Guarantee Report 2021-2022, attached at Appendix 1 to the report; (3) explaining that the programme has been continued in 2022-2023 to include a new cohort of young people; (4) indicating that funding has been secured in partnership with the Employability Team and will allow for the recruitment of 15 young people aged 16-24 years to take up a 12 month placement with Community Learning and Development, and (5) explaining that the Youth Guarantee Programme has been renamed the Young Persons Guarantee in line with the Scottish Government’s branding.
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 83 Thereon, the Head of Children, Families and Justice Services/Chief Social Work Officer indicated that recommendation (1) should refer to the year 2021-2022 and not, as indicated in the report, 2020-2021. Decided: (1) that the success of the Community Learning and Development Young Persons Guarantee 2021-2022 be noted, and (2) that the continuation of the programme for 2022-2023 be endorsed. P005.2 FINANCIAL INCLUSION TEAM ACTIVITY REPORT 2021/2022 5. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) providing details of income maximisation work carried out by the Financial Inclusion Team and Council Services during 2021/2022 which generated £35,006,809 in additional benefits income for residents of North Lanarkshire; (2) highlighting the activity of external services commissioned by the Council under the new commissioning model which commenced in April 2018 and which had generated £5,423,784 in additional benefits income for the residents of North Lanarkshire, and (3) providing an update on the continued programme of welfare reform and its impact which communities will face over the following 3-4 years. Decided: (1) that the contents of the report, and specifically the approach to reviewing the Scheme, be approved; (2) that a further report providing an update on the outcome of that review be provided to the next meeting of the Committee, and (3) that the report be remitted to the Integration Joint Board for information. P005.2 TACKLING POVERTY – (2) UPDATE REPORT ON IMPLEMENTATION OF THE TACKLING POVERTY STRATEGY AND IMPROVED OUTCOMES ACHIEVED - FUEL POVERTY HARDSHIP PAYMENT. 6. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) providing an update on implementation of the Fuel Poverty Hardship Payment Scheme, an approach which had been approved by the former Community Empowerment Committee at its meeting on 1 November 2021; (2) reporting that the payment initially proposed for targeted groups of £75 per household had been subsequently enhanced to £150 per household due to the increased budget provided by the Scottish Government through the Tackling Insecurity Fund and Winter Support Fund; (3) providing details on payments made through the fund during the period January – June 2022, and (4) detailing the funding available for Winter 2022/23 and advising that it is planned that the Tackling Poverty Officers Action Group lead on reviewing this Scheme and will report back with a view to implementation from October 2022. Thereon, the Head of Children, Families and Justice Services/Chief Social Work Officer advised that recommendation (3) should read that the report be remitted to the Integration Joint Board. During consideration of the report, the Committee considered that the revised Scheme should be submitted to the Policy and Strategy Committee for further consideration.
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 84 Decided: (1) that the outcome of the Fuel Poverty Hardship Payment Scheme be noted; (2) that the Tackling Poverty Officers Action Group review the Scheme and bring proposals to a future meeting of the Policy and Strategy Committee for a revised Scheme for winter 2022/23, and (3) that the report be remitted to the Integration Joint Board. PROGRAMME OF WORK (P048.1) - ACTIVE AND CREATIVE COMMUNITIES STRATEGIC ACTIVITY FRAMEWORK FOR NORTH LANARKSHIRE 2020-2024. 7. There was submitted a report by the Head of Education (South) (1) presenting a reviewed and refreshed Action Plan for 2022/23 reflecting ongoing commitment in support of the previously agreed Active and Creative Communities Strategic Activity Framework; (2) reminding the Committee that the framework had originally been agreed by the former Community Empowerment Committee at its meeting on 24 August 2020 and aims to deliver support in terms of health and wellbeing, the local economy, education, reducing inequality and realising innovative future working with local communities, and (3) advising that the future development of the framework would involve a planned approach of working with internal and external partners. Decided: that the Action Plan for 2022/23, attached at Appendix 1 to the report, be approved. Councillor Smith, prior to consideration of this item of business, having declared a connection by virtue of being a Director of Cumbernauld Theatre Trust, left the meeting during consideration of this item. CUMBERNAULD THEATRE TRUST - FUNDING AGREEMENT 2022/23 8. There was submitted a report by the Head of Education (South) seeking approval of the proposed funding agreement for Cumbernauld Theatre Trust for the period 2022-23 and providing an update on the operation of the Lanternhouse venue in its first year. Decided: (1) that the funding of Cumbernauld Theatre Trust to the value of £100,300 for the period 2022- 23 be approved, and (2) that, otherwise, the content of the report be noted. P056.2 (1, 2 AND 3) WORKING WITH COMMUNITIES 9. There was submitted a report by the Head of Strategic Communication (1) providing an updated position on the work that had been carried out in line with the Programme of Work item P056.2 Areas (1) and (2) respectively, and (2) reporting on progress in relation to the implementation of the nine Local Outcome Improvement Plans (LOIPs), the establishment of a Community Board Development Programme and the creation of Participatory Budgeting Tasks/Reference Groups.
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 85 Decided: (1) that the approach to date in respect of Programme of Work Areas P056.2 (1) and (2) – Working with Communities Model and Supporting Government Structure, as set out in Section 2 of the report, be endorsed, and (2) that future update reports relating to key components of this Programme of Work be provided. COMMUNITY BOARDS - CYCLE 7 10. There was submitted a report by the Head of Strategic Communication reporting on the work of the nine Community Boards and the North Lanarkshire Community Planning Partnership Strategic Leadership Board, to reflect the statutory nature of the Boards, in community planning terms, in providing local governance for the Local Outcome Improvements Plans. Decided: (1) that the ways in which communities have influenced the development of the Community Boards and their associated Local Outcome Improvement Plans, as reflected in Section 2 of the report, be recognised, and (2) that progress regarding the establishment of an evaluation framework for Community Boards, as referred to in the report, be endorsed. Councillor Williams, prior to consideration of the following item of business, having declared a connection by virtue of being associated with Northern Corridor Community Volunteers and Cardowan Community Meadow as an Office Bearer, left the meeting during consideration of this item. COMMUNITY BOARD LOCAL DEVELOPMENT PROGRAMME 11. There was submitted a report by the Head of Strategic Communication (1) providing an update on progress with the Community Board Local Development Programme projects previously approved by the Committee, and (2) seeking, in principle, approval for potential projects as proposed by local community groups. Decided: (1) that the progress with the remaining 2021/22 programme onwards be recognised and that projects which had the potential for delivery in future financial years, depending on availability of budget and community support, as detailed in Appendix 1 to the report, be approved; (2) that the revised project reporting format which indicates projects under development, projects seeking approval and projects which are in the delivery stage, as detailed in Appendix 1 to the report, be recognised; (3) that the capital budget allocated to the Local Development Programme for each Community Board area for the next five financial years, as detailed in Appendix 2 to the report, be recognised; (4) that the amendments to existing projects and further project proposals and project criteria be approved, and
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 86 (5) that changes to the project proposal process to ensure projects are developed to a viable stage be acknowledged prior to seeking approval, and that further progress on the current and proposed projects will be reported to future meetings of the Community Boards. COMMUNITY GRANTS - ANNUAL REPORT 2021/22 12. There was submitted a report by the Head of Strategic Communication providing details of the applications submitted for funding from the Community Grants Scheme during 2021/22 and the awards made. Decided: (1) that the details of the awards made through the 2020/21 Community Grants Scheme, as listed in Appendices 1 to 7 of the report, be acknowledged, and (2) that an allocation of £5,499 from the 2022/23 grant award budget to the Lanarkshire Muslim Welfare Society be approved. Councillor Masterton, prior to consideration of the following item of business, had declared a connection by virtue of being a former member of the Campsies Board, and had further declared that he considered the connection sufficiently remote that it did not preclude his participation during consideration of this item. CAMPSIES GRANT AWARD PROGRAMME 13. There was submitted a report by the Head of Strategic Communication (1) providing a financial and progress update on the Campsies Grant Award Programme which was created following the transfer of assets from the Campsies Centre (Cumbernauld) Limited to the Council on 30 June 2021; (2) reporting that, since the formal transfer of assets, funding to the value of £506,028.31 has been awarded through the programme to community and voluntary organisations operating within the boundaries of Cumbernauld; (3) explaining that, having successfully delivered two rounds of funding, with 32 organisation benefiting from a one-time grant award, the programme was now fully committed and that, at this time, there was no requirement to deliver any further rounds; (4) indicating that further funding rounds would be considered in the future, subject to sufficient levels of new income receipts from the Campsies Centre (Cumbernauld) Limited legacy activities being available, and (5) intimating that programme administrators would continue to monitor and support those community and voluntary organisations in receipt of a funding award until all project activities had been successfully completed, which is anticipated to be by the end of 2023. Decided: (1) that the updates contained within the report, and in Appendices 1 and 2 to the report, be noted; (2) that the intention to work with funded organisations to prepare case studies, which demonstrate the difference and impact the funding has had for organisations and communities operating within Cumbernauld, be endorsed; (3) that the exceptions updates outlined within Appendix 3 to the report be noted and that the proposed solutions indicated be endorsed, and (4) that the budgetary position of the programme outlined in Appendix 4 to the report, and the programme remaining closed at this time, be noted.
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 87 ANNUAL REVIEW OF THE COMMUNITY SAFETY STRATEGY 2020/21-2021/22 14. There was submitted a report by the Head of Strategic Communication (1) explaining that effective community safety partnership arrangements have been in place for some time in North Lanarkshire and that these arrangements adopt a holistic, integrated approach to improving community safety, recognising the interconnectedness of the various aspects of community safety which align with the Plan for North Lanarkshire; (2) explaining that the Community Safety Strategy is the overarching strategy in respect of community safety issues and comprises the requirements set out in the Anti-Social Behaviour etc. (Scotland) Act 2004 which places a duty on local authorities and the relevant Chief Constable to publish a strategy setting out how they will tackle anti-social behaviour in their area, and (3) advising of the progress made on the strategic priorities and actions in the annual review of the Community Safety Strategy covering the period 2021-2022. Decided: (1) that the progress made to date in relation to the actions in the Community Safety Strategy for the period 2021-2022 be noted, and (2) that the annual review of the Community Safety Strategy 2021-2022 be approved. APPROVAL TO UTILISE FRAMEWORKS FOR OUTDOOR PLAY EQUIPMENT AND ARTIFICIAL SURFACES 15. There was submitted a report by the Head of Strategic Communications seeking approval for the use of the collaborative framework, established by Scotland Excel, for outdoor play equipment and artificial surfaces (1) explaining that the framework provides the Council with access to a range of qualified contractors and suppliers to support the delivery of works, services and supply arrangements for outdoor play environments; (2) advising that the framework is effective from September 2022 until August 2024 with the option to extend for up to 24 months, at 12 month intervals, until August 2026; (3) reporting that over the framework’s duration (including extensions) the Council’s estimated spend is £3m, and (4) seeking approval to use alternative existing frameworks available to the Council to expedite project delivery and deliver best value. Decided: (1) that the benefits to the procurement and delivery process by utilising a nationally agreed framework be recognised; (2) that it be recognised that alternative frameworks may, on occasion, offer a better route to market and should be utilised where appropriate; (3) that the use of the Scotland Excel Collaborative Framework for outdoor play equipment and artificial surfaces for the entire framework period be approved, and (4) that the use of any alternative established frameworks be approved to ensure efficiency and so that best value continues to be delivered. Councillors Smith and Williams, prior to consideration of the following item of business, having both declared a connection by virtue of being Chair of Cumbernauld Cottage Trust and Office Bearer of Northern Corridor Community Volunteers and Cardowan Community Meadow, respectively, both left the meeting during consideration of this item.
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PEOPLE AND COMMUNITIES - 22 AUGUST 2022 88 COMMUNITY ASSET TRANSFER AND PARTICIPATION REQUESTS: ANNUAL REPORT FOR 2021/2022 16. There was submitted a report by the Head of Strategic Communication (1) providing the annual progress report regarding Community Asset Transfer and Participation Requests in North Lanarkshire; (2) explaining that the report had been prepared in line with the legislative requirements set out in Parts 3 and 5 of the Community Empowerment (Scotland) Act 2015, and (3) informing the Committee that a summary of the report would be published and made available online to communities. Decided: (1) that the progress made in implementing the North Lanarkshire Community Asset Transfer and Participation Request procedures, and the level of support being provided to groups and organisations engaged in the process, be acknowledged; (2) that the number of Community Asset Transfer requests, those agreed or refused, whether they resulted in transfer of ownership, lease or conferral of other rights, numbers of appeals, and number of decisions made by the Council that had been reviewed and the level of capacity building support being provided to groups and organisations engaged in the process be recognised; (3) that the official annual return for submission to the Scottish Government be approved, and (4) that the publication of this report and the annual Scottish Government return to meet the requirements under Section 95 of the Community Empowerment (Scotland) Act 2015 for local authorities to produce and publish an annual report on Asset Transfer request activity be authorised. CONTRACT FOR NOTING: DEVELOPMENT OF DIGITAL CONTENT FOR THE NL WIDE DIGITAL SKILLS ACADEMY 17. There was submitted a report by the Head of Education (South) notifying the Committee of the award of a contract to Learning Pool for the provision of digital content for the North Lanarkshire wide digital skills academy to offer online support for those with mental health conditions or experiencing social isolation and those who need to develop basic and intermediate digital skills to improve their employability. Decided: that the action taken to award the contract to develop digital content for the North Lanarkshire wide digital skills academy be noted. CONTRACTS AWARDED BELOW COMMITTEE THRESHOLD 18. There was submitted a report by the Head of Asset and Procurement Solutions notifying the Committee of the contracts awarded between 1 January and 30 June 2022 with a value below the financial threshold requiring Committee approval. Decided: that the contracts awarded below Committee approval threshold between 1 January and 30 June 2022, as per the process within the Council’s General Contract Standing Orders, be noted.
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ENVIRONMENT AND PLACE - 24 AUGUST 2022 89 24 August 2022 at 2 pm. A Hybrid Meeting of the ENVIRONMENT AND PLACE COMMITTEE PRESENT Councillor Masterton, Convener; Councillor Goldie, Vice-Convener; Councillors Cairns, Carragher, Crichton, Di Mascio, Jarvie, Leckie, Lennon, Linden, Loughran, McBride, M. McCulloch, McDade, McKay, McPhilemy, Nolan, Patton, Reddin, Roarty, A. Stubbs, Wilson and Woods. ALSO PRESENT In accordance with Standing Order 64(a) Councillors Hughes and Smith attended as substitutes for Councillors Mitchell and Thomas respectively. CHAIR Councillor Masterton (Convener) presided. IN ATTENDANCE The Head of Environmental Assets; Head of Asset and Procurement Solutions; Head of Regulatory Services and Waste Solutions, and Democratic Services Manager. APOLOGIES Councillors Mitchell and Thomas. Prior to consideration of business, the Convener indicated that he would be taking agenda item 4 – Developing North Lanarkshire's Journey to Net-Zero Greenhouse Emissions – as the first item of business. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. There were none. DEVELOPING NORTH LANARKSHIRE'S JOURNEY TO NET-ZERO GREENHOUSE EMISSIONS 2. There was submitted a report by the Head of Asset and Procurement Solutions (1) reminding the Committee that achieving net-zero greenhouse gas emissions is a significant task and challenge for the Council which has set its own ambitious timescale for achieving this ahead of the nationally set 2045 date; (2) examining the Council's net-zero progress and journey to date and some of the actions that it is required to achieve and/or facilitate through national policy development and regulation over the next few years, and (3) indicating that the absence of a defined North Lanarkshire pathway to net-zero indicates that there is a gap in the Council's knowledge and expertise and that, therefore, external assistance is required. Decided: (1) that the continuous improvement in climate change governance within the Council be acknowledged;
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ENVIRONMENT AND PLACE - 24 AUGUST 2022 90 (2) that it be acknowledged that other Scottish local authorities face similar challenges to the Council in reaching net-zero by 2030; (3) that the efforts of Services in terms of their current commitment to net-zero be recognised; (4) that it be acknowledged that there are key points in the Council's journey to net-zero pre-determined via legislation and regulation (current and impending); (5) that, whilst acknowledging the excellent progress made to date within existing resources, it also be recognised that there is a need for external assistance to facilitate the next steps of the Council's Climate Change Delivery Programme, and (6) that further updates on progress be provided. BUSINESS REGULATION SERVICE PLAN 2022-2023 3. There was submitted a report by the Head of Regulatory Services and Waste Solutions (1) confirming that all local authority regulators for food and occupational health and safety must plan their enforcement and advisory activities and, in accordance with independent auditor preference, present that plan before a relevant Committee before its approval, and (2) attaching, as an Appendix to the report, the Service Plan 2022-2023. Decided: that the Business Regulation Service Plan 2022-2023 be approved. UPDATE PAPER - ACTIONS TAKEN RELEVANT TO RODENT COMPLAINTS 4. There was submitted a report by the Head of Regulatory Services and Waste Solutions (1) reminding the Committee that, following a motion to the Council on 13 August 2020, it had been agreed to record and analyse all reports of rat sightings made to the Council and to report the data to the relevant Committee at regular intervals; (2) explaining that at its budget meeting of 2 March 2021 the Council awarded an additional £150,000 to Protective Services to treat defined priority areas experiencing high levels of rat infestation; (3) reporting that over the financial year 2022/23 it had been agreed that there would be a continuation of a free rodent control service delivered by the Council's Protective Services Division, and (4) providing an update on the steps that continue to be taken in respect of the action plan which is being devised in order to direct resources to the areas of most significant concern. Decided: that the actions that have, and will continue to be, undertaken to address identified problem areas be supported. CEMETERIES MEMORIAL MANAGEMENT UPDATE 5. There was submitted a report by the Head of Environmental Assets providing an update on memorial management across the authority and outlining proposed improvements to cemetery and structure management. During consideration of this matter, the Committee requested that a report be brought to a future meeting providing an update regarding general cemetery maintenance. Decided: (1) that the progress in making safe known memorial risks be endorsed, and
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ENVIRONMENT AND PLACE - 24 AUGUST 2022 91 (2) that the commencement of a new inspection regime in 2023 to cover all memorials to an agreed timescale, details of which would be brought to Committee in Cycle 1 2023, be endorsed. P002.1(4) TREE ASSET MANAGEMENT AND ASH DIEBACK DISEASE 6. There was submitted a report by the Head of Environmental Assets (1) explaining that inspections which had taken place over the previous 12 months have consolidated the Council's understanding of the risks that are present in the Environmental Assets tree stock and the level of remediation work required to reduce those risks to a tolerable level in line with agreed strategy; (2) highlighting that the strategy covers only trees within Council ownership, which are managed and maintained by Environmental Assets, and Council owned trees adjacent to highways and schools; (3) explaining the known impacts of Ash Dieback Disease, which are fast becoming evident within North Lanarkshire as inspections of tree assets continue; (4) seeking support for the establishment of an Ash Dieback Action Plan to tackle the corporate risk in not remediating these trees appropriately, and (5) setting out the developing plans around placement planting to mitigate against the change in the landscape and loss of what could be a considerable quantity of trees over the course of the next five to ten years. Decided: (1) that the approach to tackling Ash Dieback Disease in North Lanarkshire by initially commissioning a desk-based data investigation exercise to inform an Ash Dieback Action Plan, as recommended in the Ash Dieback Toolkit Scotland, be approved; (2) that the significant ongoing resource required to effectively tackle the corporate risk associated with this endemic disease be recognised and that consideration be given to further budget to allow continued remediation in line with the Tree Risk Assessment Management Strategy, and (3) that the progress of the planting of the climate emergency wood at Strathclyde Country Park in Spring 2022, and the continued work that will take place in Autumn 2022 at Calderbank and Palacerigg Country Park, be endorsed. WINTER SERVICE POLICY AND PROCEDURES 2022/23 7. There was submitted a report by the Head of Environmental Assets (1) presenting the Committee with details of the proposed Winter Service Policy and Procedures for 2022/23; (2) explaining that the Council has an obligation under the Roads (Scotland) Act 1984 to take such acts as it considers reasonable to prevent snow and ice endangering safe passage of pedestrians and vehicles over the public roads; (3) indicating that this obligation is discharged by the Council’s Term Maintenance Contract with its partner, Amey Public Services (APS), and (4) advising that, to ensure that these obligations are met, the Council is required to annually review its processes and procedures and approve an annual refresh of its policy. Councillor Loughran, seconded by Councillor McPhilemy, moved, as an Amendment:- “In reference to paragraph 2.13 The number of salt bins provided across the network has continued to grow from 760 (2010 to 2793 including 24 within recycling centres). • the Council acknowledges this presents a significant challenge across the network to effectively service, both in anticipation and during adverse weather conditions. In reference to paragraph 2.15
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ENVIRONMENT AND PLACE - 24 AUGUST 2022 92 • an analysis of salt bin provision should be carried out, to identify high priority salt bins within the Service; • the Council recommends a Working Group be tasked to evaluate and maximise both Service and community resilience, in anticipation and during adverse weather conditions; • all conclusions of the Working Group be returned to a later cycle of Environment and Place Committee for consideration.” Thereon, the Convener indicated that he was content that the Amendment be incorporated into the terms of the report. Decided: (1) that the contents of the report and accompanying Appendix be noted; (2) that the proposed Winter Service Policy and Procedures 2022/23, as the base for Winter Service Delivery in the coming year, be agreed; (3) that the pilot scheme that will look at route-based forecasting, which would inform future policy decisions, be approved; (4) that the intervention level be amended in line with adjacent local authorities and implemented as part of the Enterprise Contract which will commence in June 2024; (5) that it be acknowledged that the growth in the number of salt bins being provided across the network presents a significant challenge to effectively service, both in anticipation and during, adverse weather conditions; (6) that an analysis of salt bin provision be carried out to identify high priority salt bins by the Service; (7) that a Working Group be tasked to evaluate and maximise both service and community resilience, in anticipation of, and during, adverse weather conditions, and (8) that all conclusions of the Working Group be reported to a future Committee for consideration. DUMBRECK MARSH AND GARREL BURN RIVER RESTORATION 8. There was submitted a report by the Head of Environmental Assets (1) providing a summary of the successful river restoration project completed on the Garrel Burn at Dumbreck Marsh, Kilsyth; (2) explaining that the project aimed to improve habitats across the site and to also provide improved public access and flood resilience and was delivered in partnership with the Scottish Environmental Protection Agency; (3) reporting that the project had been completed successfully in April 2022 with contract costs being significantly higher than anticipated due to environmental complexity and design constraints, however, the additional spend was largely met by additional external funding from Water Environment Scotland and the Scottish Government. Decided: (1) that the successful delivery of this major project, bringing significant environmental benefits to North Lanarkshire, be recognised; (2) that the partnership working with the Scottish Environmental Protection Agency, bringing additional benefits to the Council, be recognised, and
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ENVIRONMENT AND PLACE - 24 AUGUST 2022 93 (3) that the additional costs incurred in the contract due to the complex nature of the project be acknowledged. CONTRACT AWARD FOR THE PROVISION OF WASTE MANAGEMENT AND RECYCLING SERVICES FOR BULKY WASTE 9. There was submitted a report by the Head of Regulatory Services and Waste Solutions seeking approval of the award of a contract for the provision of Waste Management and Recycling Services for bulky waste to Dow Group Limited. Decided: that the award of the contract to Dow Group Limited at the maximum value of £6,100,918, exclusive of VAT, be approved. CONTRACT AWARD FOR THE TREATMENT AND DISPOSAL OF KERBSIDE COLLECTED CO-MINGLED FOOD AND GARDEN WASTE 10. There was submitted a report by the Head of Regulatory Services and Waste Solutions seeking approval of the award of a contract for the provision of Treatment and Disposal of kerbside collected co-mingled food and garden waste to Levenseat Limited. Decided: that the award of the contract to Levenseat Limited at the maximum value of £8,550,000, exclusive of VAT, be approved. CONTRACT AWARD FOR SUPPLY AND FIT FOR VEHICLES AND PLANT 11. There was submitted a report by the Head of Regulatory Services and Waste Solutions seeking approval of the award of a contract for the supply and fit of tyres for vehicles and plant including associated services to McConechys Tyre Service Limited. Decided: that the award of the contract to McConechys Tyre Service Limited at the maximum value of £960,000, exclusive of VAT, be approved. CONTRACT AWARD FOR THE PROVISION OF LANDFILL CONSULTANCY SERVICES 12. There was submitted a report by the Head of Regulatory Services and Waste Solutions seeking approval for the award of a contract for the provision of Landfill Consultancy Services to RPS Consulting Services Limited. Decided: that the award of the contract to RPS Consulting Services Limited at the maximum value of £900,000 be approved. CONTRACT AWARD FOR TREATMENT AND DISPOSAL OF RESIDUAL WASTE FROM HOUSEHOLD WASTE RECYCLING CENTRES 13. There was submitted a report by the Head of Regulatory Services and Waste Solutions advising the Committee of the decision taken, in accordance with Condition 21.3.2 of the Council’s General Contract Standing Orders, for the award of a contract, split across two lots, for the treatment and disposal of residual waste from household waste recycling centres, on 14 March 2022 to Patersons of Greenoakhill Limited for a value not exceeding £18,000,000, exclusive of VAT.
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ENVIRONMENT AND PLACE - 24 AUGUST 2022 94 Decided: that the award of the contract in accordance with General Contract Standing Orders to Patersons of Greenoakhill Limited for both Lot 1 and 2 at the maximum value of £18,000,000, exclusive of VAT, be acknowledged. CONTRACT AWARD FOR THE DESIGN AND BUILD OF NEW BELLSHILL WASTE AND FLEET DEPOT 14. There was submitted a report by the Head of Regulatory Services and Waste Solutions advising the Committee of the decision taken in accordance with Condition 21.3.2 of the Council’s General Contract Standing Orders for the award of the contract for the design and build of a new Bellshill waste and fleet depot to Tilbury Douglas Construction Limited for a value of £5,320,440.50, exclusive of VAT. Decided: that the award of the contract to Tilbury Douglas Construction Limited at the value of £5,320,440.50, exclusive of VAT, be acknowledged. CONTRACT AWARD FOR THE PROVISION OF LICENCE, SUPPORT AND MAINTENANCE FOR CIVICA IT SOLUTION 2022 - 23 15. There was submitted a report by the Head of Regulatory Services and Waste Solutions advising the Committee of the decision taken in accordance with Condition 21.3.2 of the Council’s General Contract Standing Orders for the award of a contract for the provision of licence, support and maintenance for Civica IT Solution 2022-23 to Civica UK Limited for a maximum value of £107,996.84, exclusive of VAT. Decided: that the award of the contract to Civica UK Limited, at the maximum value of £107,996.84, exclusive of VAT, be acknowledged. CONTRACTS AWARDED BELOW COMMITTEE APPROVAL THRESHOLD 16. There was submitted a report by the Head of Asset and Procurement Solutions notifying the Committee of the contracts awarded between 1 January to 30 June 2022 with a value below the financial threshold requiring committee approval. Decided: that the contracts awarded below committee approval threshold between 1 January to 30 June 2022, as per the process within the Council’s General Contract Standing Orders, be noted. VALEDICTORY 17. The Convener indicated that this would be N. Paterson’s last meeting of the Committee as she was leaving the Council, and proceeded to, on behalf of the Committee, thank her for her support and hard work.
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ENTERPRISE, GROWTH AND FAIR WORK- 29 AUGUST 2022 95 29 August 2022 at 10 am. A Meeting of the ENTERPRISE, GROWTH AND FAIR WORK COMMITTEE PRESENT Councillor Khan, Convener; Councillors Ashraf, Bustard, Di Mascio, Docherty, Duffy, Dunbar, Hume, Lennon, Magowan, Masterton, McNally, McPake, Mitchell, Nolan, Robinson, Smith, Stevenson, Sullivan, Toner, Watson and Williams. In accordance with Standing Order 64(A) Councillor Thomas attended as a substitute for Councillor Crichton. CHAIR Councillor Khan (Convener) presided. IN ATTENDANCE The Head of Planning and Regeneration; Head of Education and Families (South); Head of Business and Digital Solutions; Head of Business (Housing, Property and Projects); Employability Resource Manager; City Deal Manager; Enterprise Manager; Growth Programme Manager; Economic Analyst, and Democratic Services Manager. APOLOGIES Councillor Crichton DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Khan, by virtue of her employment, declared a connection in respect of paragraph 2 and further declared that her connection was so sufficiently remote that it did not preclude her participation in the consideration of that item. Councillor Khan, prior to consideration of the following item of business, had declared a connection by virtue of her employment and had further declared that she considered that the interest was so sufficiently remote that it did not preclude her participation. CITY DEAL PROGRAMME UPDATE 2. There was submitted a report by the Head of Planning and Regeneration (1) outlining the Glasgow City Region City Deal Agreement, and (2) advising of the current status and recent progress of each of the North Lanarkshire City Deal Infrastructure sub-projects being undertaken by the Council. Decided: that the contents of the report, including the progress made in the North Lanarkshire City Deal Infrastructure sub-projects, be noted. ECONOMIC REGENERATION DELIVERY PLAN AND PERFORMANCE FRAMEWORK - ANNUAL PROGRESS UPDATE 3. There was submitted a report by the Head of Planning and Regeneration (1) providing an update on the progress made towards the implementation and delivery of North Lanarkshire's Economic
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ENTERPRISE, GROWTH AND FAIR WORK- 29 AUGUST 2022 96 Regeneration Delivery Plan (ERDP) and the associated action plan; (2) advising that the action plan is updated on an annual basis; (3) detailing activity on delivery of the action plan as at financial year end 2021/22; (4) outlining the final draft ERDP performance framework within Appendix 2 to the report; (5) intimating that the framework will be used to monitor wider ERDP performance over short (2021/22), medium (end of current ERDP in 2023) and long (2035) term, and (6) informing that figures within the performance framework are reported on a cumulative basis to highlight progress against the longer term ambitions of the ERDP. Decided: (1) that the contents of the report, including the progress made towards the delivery of the 2021/22 ERDP action plan, be noted, and (2) that the wider progress in performance against the current ERDP (2019-2023) and future ERDP activity, as outlined within Appendix 2 to the report, be noted. CLYDE GREEN FREE PORT BID 4. There was submitted a report by the Head of Planning and Regeneration (1) reminding the Committee that, at a meeting of the former Enterprise and Growth Committee on 26 August 2021, it was agreed that the Council should participate in the preparation and submission for Green Free Port status; (2) detailing the background to the Green Free Port status; (3) providing an update on a bid submission by Glasgow City Region (GCR) member authorities for Green Free Port status, under the brand Clyde Green Free Port (CGFP), and (4) outlining the aims should the bid for CGFP status be successful. Decided: that the contents of the report be noted. BUSINESS GRANTS - BUSINESS RECOVERY GROWTH FUND 5. There was submitted a report by the Head of Planning and Regeneration (1) informing of the delivery of two in-house business grant schemes, the Back to Business Fund (BBF) and the Business Recovery and Growth Fund (BRGF), following previous Committee approval in August 2020; (2) proposing an amendment to the BRGF to increase the maximum cumulative grant that may be awarded to an individual business from £20,000 to £50,000 over a 24 month rolling period; (3) advising that the increase in funding available would allow the Council greater flexibility to assist larger growth investments on projects of scale, and (4) seeking approval to increase capital expenditure, infrastructure improvement and combined capital expenditure (infrastructure grants) to a maximum of two grants per business, subject to the £50,000 maximum cumulative grant award per business over a 24 month rolling period. Decided: (1) that the proposed change to the Council's BRGF, specifically to increase the maximum cumulative grant that can be awarded to an individual business from £20,000 to £50,000, be approved, and (2) that the proposed increase in the capital expenditure, infrastructure improvement and combined capital expenditure/infrastructure grants to a maximum of two grants per business subject, to the £50,000 maximum cumulative grant award per business over a 24 month rolling period, be approved.
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ENTERPRISE, GROWTH AND FAIR WORK- 29 AUGUST 2022 97 EXTERNAL FUNDING UPDATE 6. There was submitted a report by the Head of Planning and Regeneration (1) highlighting a range of external funding opportunities available for physical regeneration; (2) illustrating the work currently being undertaken to secure the funding and to deliver strategic programmes and projects to ensure full spend of external funding secured; (3) providing an update on the first and second round levelling up fund applications; (4) detailing the funding allocation made through the Scottish Government's place based investment programme, the plans for using the allocation and the work aimed at securing additional funds from the programme; (5) informing of (a) the successful bids for 2022/23, and (b) the bids submitted for 2023/24, for the Regeneration Capital Grant Fund and the Vacant and Derelict Land Investment Programme; (6) providing an update on the Council's 2022/23 Local Delivery Plan for the Vacant and Derelict Land Fund, and (7) advising of the requirement to develop a full business case aimed at securing green growth accelerator support to deliver low carbon redevelopment of Strathclyde Country Park. Decided: (1) that the update on the first and second rounds of Levelling Up applications be noted; (2) that the funding allocation made to the Scottish Government's place based investment programme, the Council's plans for using its allocation, and the current work aimed at securing additional funds from the programme be noted; (3) that the successful bids for the 2022/23 Regeneration Capital Grant Fund and the Vacant and Derelict Land Investment Programme be noted; (4) that the bids submitted for the 2023/24 Regeneration Capital Grant Fund and the Vacant and Derelict Land Investment Programme be noted; (5) that the update on the Council's 2022/23 Local Delivery Plan and the Vacant and Derelict Land Fund be noted, and (6) that the development of a full business case, aimed at securing green growth accelerator support, to deliver the low carbon redevelopment of Strathclyde Country Park, be noted. EMPLOYABILITY - EU FUNDS UPDATE 7. There was submitted a report by the Head of Education (South) (1) outlining the role of the EU Funded Programme in supporting employability services in North Lanarkshire; (2) providing an update on the current labour market in North Lanarkshire and the challenges created by the impact of the pandemic; (3) advising of the strategic context of the work of the employability team, and (4) seeking approval to negotiate an extension with the Scottish Government to the Council’s EU funded programme from December 2022 to June 2023. Decided: (1) that the necessary steps be taken by Council officers to secure an extension of the current EU Funded Employability Programme from December 2022 until June 2023, and (2) that, otherwise, the contents of the report be noted. UK SHARED PROSPERITY FUND UPDATE 8. There was submitted a report by the Head of Planning and Regeneration (1) providing an update on progress and the activities being undertaken to develop North Lanarkshire’s investment priorities and
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ENTERPRISE, GROWTH AND FAIR WORK- 29 AUGUST 2022 98 interventions for the UK Shared Prosperity Fund (UKSPF); (2) outlining the conditional allocation and the breakdown awarded to North Lanarkshire; (3) intimating that the Glasgow City Region (GCR) would submit a single investment plan to the UK Government for approval on 1 September, subject to approval by the GCR cabinet on 30 August, and (4) seeking approval for the proposed North Lanarkshire investment priorities, as detailed within appendix 1 to the report. Decided: (1) that the proposed North Lanarkshire investment priorities, as set out in appendix 1 to the report, be approved; (2) that it be noted that the Glasgow City Region investment plan would be submitted to the UK Government for approval on 1 September 2022, subject to approval by GCR Cabinet on 30 August, and (3) that, otherwise, the contents of the report be noted. CONTRACT AWARD FOR BUSINESS INTELLIGENCE HUB 9. There was submitted a report by the Head of Business and Digital Solutions advising of the action taken, under delegated authority, in awarding the contract for a business intelligence hub to Agilisys Ltd, to the maximum value of £567,975, exclusive of VAT, for a period of 11 months. Decided: that the action taken, under delegated authority, to award the contract for a business intelligence hub to Agilisys Ltd, to the maximum value of £567,975, exclusive of VAT, for a period of 11 months, be noted. CONTRACT AWARD FOR UNIX SUPPORT SERVICES 10. There was submitted a report by the Head of Business and Digital Solutions advising of action taken, under delegated authority, in awarding the contract for Unix Support Services to Datavita Ltd, in the sum of £148,145 exclusive of VAT, using the negotiated tender procedure. Decided: that the action taken, under delegated authority, to award the contract for Unix Support Services to Datavita Ltd, in the sum of £148,145, exclusive of VAT, using the negotiated tender procedure, be noted. CONTRACT AWARD FOR A CONSERVATION ARCHITECT DESIGN TEAM FRAMEWORK AGREEMENT 11. There was submitted a report by the Head of Planning and Regeneration (1) advising of action taken, under delegated authority, to approve the award of a conservation architect design team framework agreement; (2) detailing the four tenderers appointed to the framework; (3) outlining that the agreement is for an initial period of 24 months, with the option to extend for two additional 12 month periods, until 30 June 2026, and (4) stating that the maximum value of the framework would not exceed £3,000,000, exclusive of VAT. Decided: that the action taken, under delegated authority, to award the conservation architect design team framework agreement, at the maximum value of £3,000,000, exclusive of VAT, to the four tenderers, as detailed within the report, be noted.
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ENTERPRISE, GROWTH AND FAIR WORK- 29 AUGUST 2022 99 CONTRACT AWARD FOR RAVENSCRAIG MULTI-DISCIPLINARY PROJECT SERVICES 12. There was submitted a report by the Head of Planning and Regeneration advising of action taken, under delegated authority, in awarding the contract for Ravenscraig access infrastructure north multi- disciplinary project services to Amey OW Ltd, in the sum of £1,992,812 exclusive of VAT for an initial period of 72 months. Decided: that the action taken, under delegated authority, to award the contract for Ravenscraig access infrastructure north multi-disciplinary project services to Amey OW Ltd, in the sum of £1,992,812 exclusive of VAT be noted. CONTRACT AWARD FOR RAVENSCRAIG LEVELLING UP FUND - PROFESSIONAL SERVICES FOR PROJECT TEAM 13. There was submitted a report by the Head of Planning and Regeneration (1) advising of action taken, under delegated authority, in awarding two contracts for the Ravenscraig Levelling Up Fund (a) Design and Planning Services to Sweco UK Limited in the sum of £523,976.31 exclusive of VAT, and (b) Project and Contract Management Services to Currie and Brown UK Limited in the sum of £320,130.76 exclusive of VAT; (2) informing that the Design and Planning Services contract is for an initial period of 23 months, with the right to extend for additional periods up to a maximum of a further 12 months, and (3) detailing that the Project and Contract Management Services is for an initial period of 4 years and 9 months, with the right to extend for additional periods up to the contract maximum of a further 12 months. Decided: that the action taken, under delegated authority, to award the contracts for the Ravenscraig Levelling Up Fund as detailed within the report be noted. CONTRACT AWARD BUSINESS AND DIGITAL 14. There was submitted a report by the Head of Business and Digital Solutions (1) seeking approval to award two contracts (a) Assistive Technologies to the Access Technology Company Limited, in the sum of £135,000 exclusive of VAT, and (b) Netcall Annual Maintenance and Support to Netcall Limited in the sum of £157,604, exclusive of VAT; (2) informing that the Assistive Technologies contract is for a period of 9 months, and (3) detailing that the Netcall Annual Maintenance and Support contract is for a period of 12 months with the option to extend for a further period of 12 months. Decided: (1) that the contract for Assistive Technologies be awarded to the Access Technology Company in the sum of £135,000 exclusive of VAT, and (2) that the contract for Netcall Annual Maintenance and Support be awarded to Netcall Limited in the sum of £157,604 exclusive of VAT. MEASURED TERM CONTRACT – FIRE ALARMS, SMOKE ALARMS AND PROTECTION SYSTEMS – SERVICES AND MAINTENANCE – NEGOTIATED TENDER PROCEDURE 15. There was submitted a report by the Head of Business (Housing, Property and Projects) advising of action taken, under delegated authority, in awarding the contract to provide the repairs and maintenance to fire alarm systems, sprinklers and smoke vents to Spie Scotshield Limited in the sum of £175,000 exclusive of VAT using the negotiated tender procedure.
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ENTERPRISE, GROWTH AND FAIR WORK- 29 AUGUST 2022 100 Decided: that the action taken, under delegated authority to award the contract for repairs and maintenance to fire alarm systems, sprinklers and smoke vents to Spie Scotshield Limited, in the sum of £175,000 exclusive of VAT, using the negotiated tender procedure, be noted. MEASURED TERM CONTRACT – FIRE ALARMS, SMOKE ALARM AND PROTECTION SYSTEM SERVICE AND MAINTENANCE IN NON-DOMESTIC PROPERTIES 2022/26 16. There was submitted a report by the Head of Business (Housing, Property and Projects) (1) seeking approval to award the Measured Term Contract for fire alarms, smoke alarm and protection system service and maintenance in non-domestic properties 2022 to 2026 to Spie Scotshield Limited in the sum of £800,000, and (2) informing that the contract is for an initial period commencing from 1 December 2022 until 21 January 2024 with the option to extend for additional periods up to a maximum of 24 months. Decided: that the Measured Term Contract for fire alarm, smoke alarm and protection system service and maintenance in non-domestic properties for 2022 to 2026 be awarded to Spie Scotshield Limited in the sum of £800,000. VENTILATION WORKS – NEGOTIATED TENDER PROCEDURE 17. There was submitted an amended report by the Head of Business (Housing, Property and Projects) advising of action taken, under delegated authority, to award the contract for ventilation works to Mears LLP in the sum of £1,400,000 using the negotiated tender procedure. Decided: that the action taken, under delegated authority, to award the contract for ventilation works to Mears LLP in the sum of £1,400,000 using the negotiated tender procedure be noted. CONTRACTS AWARDED BELOW COMMITTEE APPROVAL THRESHOLD 18. There was submitted a report by the Head of Asset and Procurement Solutions providing, within the Appendix to the report, details of three contracts which had been awarded by him, under delegated authority, for works over £50,000 but less than £500,000 in value during the period 1 January to 30 June 2022. Decided: that the report be noted.
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HOUSING - 31 AUGUST 2022 101 31 August 2022 at 10 am. A Meeting of the HOUSING COMMITTEE PRESENT Councillor Brannan-McVey, Convener; Councillor McPake, Vice-Convener; Councillors Brennan, Carragher, M. Coyle, S. Coyle, Crichton, Di Mascio, Dunbar, Fotheringham, Goldie, Hughes, Jones, Keltie, Leckie, Logue, MacGregor, McBride, McCluskey, B. McCulloch, M. McCulloch, McDade, McKay, McKendrick, McNally, McPhilemy, Nolan, Reddin, Robinson, Smith, A. Stubbs, Sullivan, Toner, and Woods. ALSO PRESENT In accordance with Standing Order 64(A) Councillors Barclay, Patton, Roarty and Watson attended as substitutes for Councillors McManus, Kelly, Duffy and Burgess respectively. CHAIR Councillor Brannan-McVey (Convener) presided. IN ATTENDANCE Head of Housing, Property and Projects; Head of Housing Solutions; Head of Planning and Regeneration; Business Finance Manager (Resource Solutions); Communications Officer and Committee Officer. APOLOGIES Councillors Burgess, Duffy, Kelly, McManus, McVey and Thomas. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor M. Coyle, by his connection as a Board Member of Mears LLP, declared an interest in respect of paragraph 2 – Mears LLP: Operational and Financial Performance Monitoring Report to June 2022, and left the meeting during consideration of the item. Councillor Goldie, by his connection as a member of Sanctuary Housing Association, declared an interest in respect of paragraph 14 - Millcroft Road, Cumbernauld – Compulsory Purchase Order, and left the meeting during consideration of the item. Councillor Barclay, by her connection as a member of Sanctuary Housing Association, declared an interest in respect of paragraph 14 - Millcroft Road, Cumbernauld – Compulsory Purchase Order, and further declared that she considered the interest so sufficiently remote that it did not preclude her participation in consideration of that matter. The Convener intimated that agenda item 19 “Contract Award for Retrofit of Sprinklers and Associated Works – Phase 3 – 4 No. Tower Blocks North Lanarkshire” had been withdrawn. Councillor M. Coyle, prior to consideration of the following item of business, having declared an interest by virtue of being a Board Member of Mears LLP, left the meeting during consideration of this item.
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HOUSING - 31 AUGUST 2022 102 MEARS LLP: OPERATIONAL AND FINANCIAL PERFORMANCE MONITORING REPORT TO JUNE 2022 2. With reference to paragraph 2 of the Minute of the meeting of the former Housing and Regeneration Committee held on 24 November 2021, there was submitted a report by the Head of Housing, Property and Projects (1) outlining Mears LLP’s (a) operational and financial performance against its business objectives, council priorities and the Housing and Corporate Repairs and Maintenance Service Delivery Contracts; (b) performance for financial years 2022/23 for both housing repairs and corporate repairs; (c) Quarter 1 monitoring for the period up to 30 June 2022, and (d) financial performance as at 31 March 2022, along with assurance of the financial standing of the ALEO by Financial Solutions; (2) highlighting within the report, and the attached Appendices, details of the Performance Indicators for Housing, Property and Projects and Corporate Property Projects and Performance, together with the comparison of figures from the previous financial year; (3) advising that the customer satisfaction level was 95.56% in the year-to-date in comparison with the 2021/22 return to the Scottish Housing Regulator when 94.79% of tenants were satisfied with the repairs service; (4) informing of the requirement for a one-off modification to the existing conditions as detailed in Section 2.5.5 of the report, and the financial impact of varying the calculation of the index, and (5) intimating that performance against targets was submitted to the Audit and Scrutiny Panel on a six monthly bases. Decided: (1) that the operational performance of Mears LLP for Housing Repairs and Corporate Repairs from 1 April to 30 June 2022 be noted; (2) that Mears LLP’s financial performance and financial standing for 2022/23 be noted; (3) that the one-off modification to the existing conditions as detailed in the report, and the financial impact of varying the calculation of the index, be noted, and (4) that it be noted that a report confirming that the Governance and Risk Management arrangements were suitably robust will continue to be submitted to the Audit and Scrutiny Panel on a six monthly basis. SALTIRE PERFORMANCE REPORT 3. With reference to paragraph 3 of the Minute of the meeting of the former Housing and Regeneration Committee held on 24 November 2021, there was submitted a report by the Head of Housing, Property and Projects (1) setting out the performance of the Housing Property Central Heating Repairs and Maintenance service delivery contracts for 2022/23; (2) advising (a) of the performance against the Key Performance Indicators (KPIs) for 2022/23 in relation to Heating Repairs and Maintenance, as set out within Appendix 1 to the report, with Appendix 2 to the report containing the full KPIs set for 2021/22 for comparative purposes, and (b) that Appendix 3 to the report contained the full breakdown of emergency and non-emergency repairs carried out; (3) highlighting the Housing Property and Projects performance and developments in Section 2 of the report, and (4) providing details of the Stage 1 and 2 complaints received in 2022/23, together with the number of complaints received in 2021/22 for comparative purposes. Decided: that the report be noted. ANNUAL REVIEW OF HOUSING ASSET MANAGEMENT PLAN 2021-2022 4. With reference to paragraph 5 of the Minute of the meeting of the former Housing and Regeneration Committee held on 17 February 2021 when, inter alia, the Housing Asset Management Plan 2021-26, and Action Plan was approved, there was submitted a joint report by the Head of Housing, Property Projects, Head of Housing Solutions, and the Head of Planning and Regeneration (1) providing an
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HOUSING - 31 AUGUST 2022 103 overview of the Annual Review of the Housing Asset Management Plan (HAMP); (2) informing that the Action Plan contained 44 separate actions and 15 individual milestones, and provides a framework for strategic review and reporting, and (3) recommending that the Annual Review of the HAMP, and the updated Action Plan, attached as the Appendix to the report, be approved. Decided: (1) that the annual review of the Housing Asset Management Plan 2021-2022 and updated Action Plan be approved, and (2) that the report be otherwise noted. VETERANS SCOTLAND - HOUSING MAINTENANCE ARRANGEMENTS 5. With reference to paragraph 10 of the Minute of the meeting of the former Housing and Regeneration Committee held on 8 September 2021, when it had been agreed that the current repairs and maintenance arrangements with Veterans Housing Scotland be extended for a further period of six months until 31 March 2022, with the option to extend for a further period of 12 months, subject to the agreement of both parties, there was submitted a report by the Head of Housing, Property and Projects (1) providing an update on the housing repairs and maintenance agreement between North Lanarkshire Council and the Veterans Scotland charity; (2) advising that on 11 April 2022 Veterans Scotland contacted the Council to advise of its intention not to extend the current arrangement beyond the expiry date of January 2024, and enquired whether the Council would be agreeable to an earlier termination date, as it wished to implement new maintenance arrangements in line with those in place throughout its property portfolio, and (3) intimating that (a) following detailed discussion with the Council’s Legal Services Team, it had been agreed that the contractual agreement would be terminated on 3 May 2022, which was agreed by both parties, and (b) that a final invoice had been issued by the Council and had been fully settled in line with the Service Level Agreement, and all 26 properties had now been deleted from the Council’s repairs and maintenance system. Decided: that the report be noted. RAPID REHOUSING TRANSITION PLAN: ANNUAL PROGRESS AND FUTURE ACTIVITY 6. With reference to paragraph 8 of the Minute of the meeting of the former Housing and Regeneration Committee held on 19 May 2021, when, inter alia, the progress on the Year 1 and 2 Rapid Rehousing Transition Action Plan and Year 3 Rapid Rehousing Transition Plan (RRTP) actions had been noted, there was submitted a report by the Head of Housing Solutions (1) detailing the progress made in Year 3 of the RRTP and the activity planned in Year 4 to achieve the key objectives contained within the Plan; (2) setting out the details of all future actions and development; (3) providing an overview of activities planned to meet the RRTP objectives in Year 4, for which £443,000 of funding had been provided by the Scottish Government, and (4) proposing that the activities set out in the Appendix to the report be progressed. Decided: (1) that the progress made in Year 3 of the RRTP and the activity planned in Year 4 to achieve the key objectives be noted; (2) that the progression of the RRTP activities set out in the report, and the Appendix to the report, to effectively prevent and address homelessness in North Lanarkshire be approved, and (3) that the report be otherwise noted.
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HOUSING - 31 AUGUST 2022 104 SCOTTISH HOUSING REGULATOR: 2021/22 ANNUAL ASSURANCE STATEMENT 7. With reference to paragraph 4 of the Minute of the meeting of the former Housing and Regeneration Committee held on 8 September 2021, there was submitted a report by the Head of Housing Solutions (1) seeking approval to sign off the third Annual Assurance Statement, attached at Appendix 1 of the report; (2) intimating that the deadline for submission of the Annual Assurance Statement was 31 October each year, and (3) advising (a) that the Service required to comply with the regulatory requirements set out in Chapters 3 and 5 of the Scottish Housing Regulator Framework, attached at Appendix 2 to the report, and (b) that mechanisms had been put in place to support the approval of this year’s Annual Assurance Statement, with these processes and actions continuing to be maintained, monitored, reviewed and updated if necessary on a regular and ongoing basis. Decided: (1) that the signing of the Annual Assurance Statement 2021/22 by the Convener of the Housing Committee be approved, and (2) that the report be otherwise noted. TENANT PARTICIPATION STRATEGY – ANNUAL REVIEW 8. With reference to paragraph 5 of the Minute of the meeting of the former Housing and Regeneration Committee held on 8 September 2021 when, inter alia, the publication of the co-produced Tenant Participation Strategy 2020-2025, and the actions/milestones achieved within the Action Plan, had been noted, there was submitted a report by the Head of Housing Solutions (1) providing an update on the annual review for 2021-22 of the Tenant Participation Strategy 2020-2025 – “Involving Tenants, Improving Services”; (2) setting out the impact on this area of business due to the pandemic during 2021-22; (3) intimating that some of the milestones/activities had been adapted, as set out in the action plan attached at Appendix 1 to the report, and (4) highlighting within the report, and the Appendices to the report, plans to reconnect with communities as restrictions arising from the pandemic had eased. Decided: (1) that the impact on tenant participation due to the pandemic over the period of the annual review 2021-22 be noted; (2) that the actions/milestones achieved as set out within the action plan, attached as Appendix 1 to the report, be noted; (3) that the plans to reconnect with communities as restrictions had now eased be noted, and (4) that the report be otherwise noted. HOUSING DOMESTIC ABUSE POLICY 9. There was submitted a report by the Head of Housing Solutions (1) seeking approval of a new Housing Domestic Abuse Policy which had been developed in partnership with the Violence Against Women Partnership, and shaped by the views of women who had experience of domestic abuse, and (2) outlining the background to the development of the Housing Domestic Abuse Policy, with Housing Solutions setting out a clear commitment to tackling domestic abuse, through signing the "Make a Stand" pledge, developed by the Chartered Institute of Housing, in partnership with Women's Aid and the Domestic Abuse Alliance. C
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HOUSING - 31 AUGUST 2022 105 Decided: (1) that the effective partnership structures in place to tackle domestic abuse in North Lanarkshire, in which Housing Services are an important and key partner, be noted; (2) that the positive progress made so far in relation to tackling domestic abuse be noted; (3) that the Housing Domestic Abuse Policy, attached as the Appendix to the report, developed to strengthen and improve Housing Solutions response to meeting the needs of victims and survivors of domestic abuse, be approved, and (4) that the report be otherwise noted. TENANCY SUSTAINMENT POLICY 10. There was submitted a report by the Head of Housing Solutions (1) seeking approval of the Tenancy Sustainment Policy which had been developed in response to the continued focus on tenancy sustainment, at a time when many tenants and residents were facing extreme pressures and may require assistance; (2) outlining the background to, and the need for, the Tenancy Sustainment Policy, and (3) intimating that the Policy would be subject to monitoring and review on an annual basis to ensure effective implementation, and to support the development of best practice and tenancy sustainment and homeless prevention activity. Decided: (1) that the Tenancy Sustainment Policy, attached as an Appendix to the report, be approved; (2) that the ongoing monitoring arrangements and annual review process be noted, and (3) that the report be otherwise noted. OPEN MARKET PURCHASE SCHEME - PROGRAMME OF WORK PO13(2) 11. With reference to paragraph 6 of the Minute of the meeting of the former Housing and Regeneration Committee held on 24 November 2021 when, inter alia, the targeted expansion of the Open Market Purchase Scheme (OMPS) to support the common works programme was approved, and it was agreed that a six monthly update report would be submitted to future meetings of the Committee, there was submitted a report by the Head of Planning and Regeneration (1) outlining the background to the OMPS which was an extension of the Empty Homes Purchase Scheme (EHPS); (2) setting out details of the various stages and status of current purchases by the Council, from 1 April 2021 to 31 March 2022, through the OMPS; (3) advising (a) that the number of applications to the programme had been lower so far this year compared to previous years, and (b) that to date, within North Lanarkshire, only one owner had taken up the offer, and a number of other blocks had been identified where there was only one remaining owner who would be approached to make them aware of the scheme; (4) indicating that there was evidence that recent legislation changes, such as the lifting of the evictions ban post-Covid, and current market conditions, had resulted in a reduction in available properties for rent in Scotland, as a number of landlords had decided to sell their properties with vacant possession, putting their tenants at risk of homelessness; (5) proposing that the Service explores (a) the potential purchase of properties from private landlords where this would help prevent homelessness, on the understanding that existing tenants would remain in the property and would become a Council tenant, with suitable criteria being developed in line with current procedures, and (b) options to further expand the Buy-Back Scheme, which would allow other properties to be acquired and brought back into Council ownership, while allowing owners to remain in their home as tenants; (6) informing that an update on any proposed further expansion of the scheme would be brought to a future meeting of the C
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HOUSING - 31 AUGUST 2022 106 Committee for consideration, and (7) providing details of the first phase of the reprovisioning programme. Following discussion it was agreed that a Briefing Note be sent to all Elected Members outlining the background to the Open Market Purchase Scheme, together with the contact details of relevant officers. Decided: (1) that the challenges in acquiring properties on the open market due to current market conditions be noted; (2) that the targeted expansion of the scheme, as set out in Section 2.6 of the report, to help prevent homelessness and enable private tenants to remain within their homes as Council tenants be approved; (3) that a six monthly update report be submitted to future meetings of the Committee, which would include options for further expansion of the scheme; (4) that a Briefing Note be sent to all Elected Members outlining the background to the Open Market Purchase Scheme, together with the contact details of relevant officers, and (5) that the report be otherwise noted. PROGRAMME OF WORK – PO13(3) – STRATEGIC HOUSING INVESTMENT PLAN 2023/24 – 2027/28 12. With reference to paragraph 9 of the Minute of the meeting of the former Housing and Regeneration Committee held on 8 September 2021, there was submitted a report by the Head of Planning and Regeneration (1) seeking approval to include a number of projects in the next Strategic Housing Investment Plan (SHIP) 2023/24 – 2027/28 which would be submitted to the Scottish Government by the deadline of 28 October 2022, subject to approval of this Committee; (2) outlining the background to the SHIP, which identified affordable housing investment priorities that supported the achievement of Local Housing Strategy objectives, and covered a five year period; (3) recommending that the SHIP be submitted to the Scottish Government by the deadline of 28 October 2022; (4) intimating (a) that a number of projects due to progress during the period 2023/24 – 2027/28 had been included within the new SHIP, with the projects set out in Appendix 1 to the report, and (b) that all potential projects, including the Council’s own new build projects, had been evaluated in terms of their deliverability and the contribution to Local Housing Strategy priorities, and (5) recommending that all projects, as set out in Appendix 2 to the report, be included within the SHIP for the period 2023/24 – 2027/28, and be submitted for approval to the Scottish Government by the deadline of 28 October 2022. Decided: (1) that the projects previously approved for inclusion within the new SHIP, as set out in Appendix 1 of the report, be noted; (2) that the new projects for inclusion within the SHIP, as set out in Appendix 2 to the report, be approved; (3) that the Strategic Housing Investment Plan 2023/24 – 2027/28 be submitted to the Scottish Government by the deadline of 28 October 2022, and (4) that the reported by otherwise noted.
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HOUSING - 31 AUGUST 2022 107 FUTURE NEW BUILD SITES 13. With reference to paragraph 8 of the Minute of the meeting of the former Housing and Regeneration Committee held on 8 September 2021, there was submitted a report by the Head of Planning and Regeneration (1) reminding the Committee that the new supply programme aimed to deliver 5,000 new homes by 2035; (2) informing that, to date, 954 new build houses had been completed, with a further 383 homes under construction; (3) proposing (a) that the sites at Kirkwood Sports Pitches, Coatbridge – approximately 100 units; St. Mary’s former primary school site, Caldercruix – approximately 25 units; Thorn Road, Bellshill – approximately 26 units; Airdriehill Road, Airdrie – approximately 75 units; Masonic Hall, Hope Street, Motherwell – approximately 10 units – potential conversion of existing premises, and Main Street, Coatbridge – approximately 40 units, be included in the New Build programme, and (b) that the purchase of “off the shelf” new homes be progressed as part of the Affordable Housing Policy obligation for 12 new homes 4 x 2 bed cottage flats, and 8 x 3 bed terraced houses at Johnston Road, Gartcosh – Phase 2 (AHP) from Bellway Homes, with the acquisition price being subject to a report to a future Finance and Resources Committee for consideration, and with the site location plans included for each of the sites in Appendix 2 to the report; (4) informing that (a) the projects at the Masonic Hall, Motherwell and Main Street, Coatbridge were both priority town centre sites which support delivery of the Town Visions as part of the Council’s commitment to Town Centre Regeneration, and (b) both projects were at an early stage of design development/feasibility, and (5) indicating that consultation had taken place with local Elected Members and the North Lanarkshire Federation of Tenants and Residents Association, and that no objections had been received. Decided: (1) that the inclusion of the sites, as outlined in Section 2.1 and Appendix 2 of the report, within the new-build programme be approved; (2) that the potential “off the shelf” purchase of completed homes at Johnston Road, Gartcosh – Phase 2, as outlined in Section 2.3 of the report, be approved, and (3) that the report be otherwise noted. Councillor Goldie, prior to consideration of the following item of business, having declared an interest, by virtue of being a member of Sanctuary Housing Association, left the meeting during consideration of this item. Councillor Barclay, prior to the consideration of the following item of business, having declared a connection by virtue of being a member of Sanctuary Housing Association, had further declared that the connection was so sufficiently remote that it did not preclude her participation in consideration of the matter. MILLCROFT ROAD, CUMBERNAULD COMPULSORY PURCHASE ORDER 14. With reference to paragraph 7 of the Minute of the meeting of the former Housing and Regeneration Committee held on 24 November 2021, when, inter alia, authority had been given to the Head of Legal and Democratic Solutions (1) to prepare all Compulsory Purchase Order documentation, and to take all necessary steps including publication of all statutory notices to secure confirmation of the Compulsory Purchase Order (CPO), for a number of properties at Millcroft Road, Cumbernauld, by Scottish Ministers, and the vesting of the land and houses to the Council, and (2) to progress voluntary acquisitions from owner occupiers in tandem with the promotion of the CPO, as set out within the report, there was submitted a report by the Head of Planning and Regeneration (a) seeking approval to write off debts due to the Council of £145,296.86 from owners of the properties at Millcroft Road, Cumbernauld, which were currently secured to the Council by way of a Repayment Charge and Notice of Payment of Grant, to further strengthen the case for the CPO at Millcroft Road, Cumbernauld being confirmed by the Scottish Government (b) outlining the background to the requirement for the matter to be addressed by the Council prior to submission of the CPO; (c) informing that, as part of the
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HOUSING - 31 AUGUST 2022 108 Council’s case for the CPO, as set out in its Statement of Reasons, it must demonstrate that it was doing everything possible to support the re-housing of residents affected by the CPO, and to help address the negative financial impact that the CPO may have on owners and residents, and (d) proposing (A) that the Council support the re-housing of owner occupiers and residents; (B) that should the CPO be confirmed, the Council consider further voluntary acquisitions ahead of the Vesting Date, which would assist with the re-housing of owner occupiers, and with consideration being given to voluntary acquisitions from other remaining owners, and (C) that owners and tenants of private landlords be given full housing options advice regarding re-housing options, including through the Common Housing Register, with residents being awarded priority points under the category of demolition, following confirmation of the CPO, as well as other assessed housing need, in line with the Council’s Housing Allocation Policy, which would assist with the re-housing process. Decided: (1) that the write-off of debts, as detailed in Section 2 of the report, amounting to £145,296.86 to support the confirmation of a Compulsory Purchase Order (CPO) at Millcroft Road, Cumbernauld be approved; (2) that the voluntary acquisition of further properties at Millcroft Road, Cumbernauld, should the CPO be confirmed by the Scottish Government, be approved; (3) that the allocation of priority points, under category of demolition, to residents of Millcroft Road, Cumbernauld to assist with re-housing following confirmation of the CPO be approved, and (4) that the report be otherwise noted. NEW HOUSING SUPPLY PROGRAMME – PROCUREMENT REPORT 15. With reference to (1) paragraph 16 of the Minute of the meeting of the former Housing and Regeneration Committee held on 19 May 2021, and (2) paragraph 8 of the Minute of the meeting of the former Housing and Regeneration Committee held on 24 November 2021, there was submitted a report by the Head of Planning and Regeneration (a) providing an update on the current procurement activity relating to the New Build Programme, and (b) proposing (A) that in line with the Scottish Procurement Alliance (SPA) H2 Framework Agreement Conditions the construction of new build housing at Graham Street, Wishaw, up to the revised value of £3.25m; at King Street, Wishaw, up to the revised value of £1.25m; at Stewarton Street, and Kings House, King Street, Wishaw, up to the revised value of £4.25m, and at the former Methodist Church site, Caledonian Road, Wishaw, up to the revised value of £2.25m, be awarded to Hadden Construction Limited, with all projects including a contingency allowance; (B) that in line with the Scotland Excel New Build Residential Framework, the contract for construction of new build housing at (i) Ravenscliff Road, Motherwell, up to the revised value of £5.4m, be awarded to CCG (Scotland) Limited, and (ii) at Glenacre Drive, Airdrie, up to the value of £3.55m, be awarded to McTaggart Construction, with both projects including a contingency allowance, and (C) that the Council would engage with contractors on the Scottish Procurement Alliance (SPA) (H2) Framework for the projects at Coshneuk Road, Millerston, up to the value of £4m, and at Main Street, Glenboig, up to the value of £1.5m. Decided: (1) that call-off contracts in line with the Scottish Procurement Alliance (SPA) H2 Framework Agreement Conditions for the construction of new build housing at Graham Street, Wishaw, up to the revised value of £3.25m, at King Street, Wishaw, up to the revised value of £1.25m, at Stewarton Street, and Kings House, King Street, Wishaw, up to the revised value of £4.25m, and the former Methodist Church site, Caledonian Road, Wishaw, up to the revised value of £2.25m, be awarded to Hadden Construction Limited, with all projects including a contingency allowance;
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HOUSING - 31 AUGUST 2022 109 (2) that a call-off contract in line with the Scotland Excel New Build Residential Framework for the construction of new build housing at Ravenscliff Road, Motherwell, up to the revised value of £5.4m, be awarded to CCG (Scotland) Limited, including contingency allowance; (3) that a call-off contract in line with the Scotland Excel New Build Residential Framework for the construction of new build housing at Glenacre Drive, Airdrie, up to the value of £3.55m, be awarded to McTaggart Construction, including contingency allowance; (4) that the Council engage with the contractors on the Scottish Procurement Alliance (SPA) (H2) Framework for the two projects at Coshneuk Road, Millerston, up to the value of £4m, and at Main Street, Glenboig, up to the value of £1.5m, and (5) that the report be otherwise noted. GENERAL DEBTORS WRITE-OFF 2022 16. There was submitted a report by the Head of Housing Solutions (1) providing a summary of outstanding debtor accounts which were deemed uncollectable following all attempts to recover or which were considered uneconomically viable to continue pursuing, and for debts under £500, amounting to £168,653.09 and written-off by the Head of Financial Solutions under delegated powers; (2) proposing that those debts greater than £500, amounting to £293,699.20, be written-off, with an analysis of the total write-off being detailed within the report, and (3) advising that the Council would continue to make every effort to collect outstanding debts. Decided: (1) that it be noted that the Head of Financial Solutions had written-off debts under £500, amounting to £168,653.09, which were deemed to be uncollectable; (2) that a write-off of a number of debts over £500 to the value of £293,699.20 be approved; (3) that the report be remitted to the Finance and Resources Committee for consideration, and (4) that the report be otherwise noted. REVENUE BUDGET MONITORING REPORTS (1) REVENUE MONITORING REPORT – HOUSING REVENUE ACCOUNT 17. There was submitted a report by the Deputy Chief Executive (1) providing a summary of the Housing Revenue Account Financial Performance for the period from 1 April to 22 July 2022 (Period 4); (2) illustrating the projected outturn as at 31 March 2023, with major outturn variances highlighted and explained in accordance with the Council’s approved Financial Regulations, and (3) advising (a) that the Service was currently projecting a break-even position for the financial year, and (b) that it was anticipated that £1.849m of savings would be delivered by the financial year-end. Decided: that the financial position of the HRA Revenue Budget 2022/23 be noted. (2) ENTERPRISE AND COMMUNITIES – REVENUE MONITORING REPORT 18. There was submitted a report by the Deputy Chief Executive (1) highlighting the financial performance of the Enterprise and Communities Service for the period from 1 April to 22 July 2022 (Period 4); (2) illustrating the projected outturn as at 31 March 2023, with major outturn variances highlighted and
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HOUSING - 31 AUGUST 2022 110 explained as per the Council’s approved Financial Regulations, and (3) advising, at this early stage in the financial year, that the Enterprise and Communities Service was forecasting a year-end balanced budget position. Decided: that the financial position of the 2022/23 Enterprise and Communities Revenue Budget be noted. CAPITAL PROGRAMMES MONITORING REPORTS (1) HRA CAPITAL MONITORING REPORT – 1 APRIL TO 22 JULY 2022 19. There was submitted a report by the Deputy Chief Executive (1) reviewing progress towards agreed spending plans within the 2022/23 HRA Capital Programmes, and (2) advising that at this stage in the year all programmes were on target for full spend. Decided: that the financial position of the 2022/23 HRA Capital Programmes be noted. (2) ENTERPRISE AND COMMUNITIES – CAPITAL MONITORING REPORT 20. With reference to paragraph 5 of the Minute of the meeting of the Policy and Strategy Committee held on 30 September 2021, when, inter alia, it had been agreed to note the Medium Term Financial Plan 2022/23 to 2026/27, there was submitted a report by the Deputy Chief Executive (1) highlighting the financial performance of the 2022/23 Enterprise and Communities Capital Programme for the period from 1 April to 22 July 2022 (Period 4); (2) advising that the Service had a total Capital Budget of £178.647m, and that at this stage in the financial year, the Service was currently forecasting a break-even position, and (3) providing further explanation of project variances and management action taken by the Service as set out in the report and the attached Appendices. Decided: that the financial position of the 2022/23 Enterprise and Communities Capital Programme be noted. CONTRACT AWARD FOR RETROFIT OF SPRINKERS AND ASSOCIATED WORKS – PHASE 3-4 NO. TOWER BLOCKS NORTH LANARKSHIRE 21. This item was withdrawn. CONTRACTS FOR NOTING (1) CONTRACT AWARD FOR THE PROVISION OF A PAYMENT SOLUTION FOR TOWER LAUNDRIES 22. There was submitted a report by the Head of Housing Solutions (1) informing of a contract award made for the provision of a Payment Solution for Tower Laundries to Electrolux Professional Services, utilising the Negotiated Tendering Procedure (NTP), and (2) advising that the contract was for an initial period of 36 months commencing on 1 February 2022, with the maximum contract value of £93,120. Decided: that the report be noted.
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HOUSING - 31 AUGUST 2022 111 (2) CONTRACT AWARD FOR MEASURED TERM CONTRACT – BITUMEN MACADAM (BITMAC) REPAIRS 2022-26 23. There was submitted a report by the Head of Housing Property and Projects seeking homologation of the decision taken by the Deputy Chief Executive in awarding the Measured Term Contract for Bitumen MacAdam (Bitmac) Repairs 2022-26 – Lot 1 – Corporate to John McGeady Limited, up to the maximum value of £2.8m, including an extension period, and for Lot 2 – Housing – to Hillhouse Quarry Group Limited, up to the maximum value of £3.9m, including an extension period, with the contract for both Lots being for an initial 18 month period, with the option to extend for additional periods up to a maximum of a further 24 months, at the sole discretion of the Council. Decided: that the report be noted. (3) CONTRACT AWARD FOR MEASURED TERM CONTRACT UPVC DOOR AND WINDOW REPAIRS AND MAINTENANCE 2022-2026 24. There was submitted a report by the Head of Housing Property and Projects seeking homologation of a decision taken by the Deputy Chief Executive in awarding the Measured Term Contract for UPVC Door and Window Repairs and Maintenance 2022-2026 to Walker Profiles Limited, with the contract being for an initial period of 20 months, with the option to extend for additional periods, to a maximum of a further 24 months, at the sole discretion of the Council, up to the maximum value of the contract of £7.5m. Decided: that the report be noted. CONTRACTS AWARDED BELOW COMMITTEE APPROVAL THRESHOLD 25. There was submitted a report by the Head of Asset and Procurement Solutions intimating that the contracts highlighted within Appendix 1 to the report, had been awarded by him in accordance with the General Contract Standing Orders during the period 1 January to 30 June 2022. Decided: (1) that the contracts awarded by the Head of Asset and Procurement Solutions in the reported period from 1 January to 30 June 2022 be noted, and (2) that the report be otherwise noted.
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REGULATORY - 6 SEPTEMBER 2022 112 Motherwell, 6 September 2022 at 10 am. A Meeting of the REGULATORY COMMITTEE PRESENT Councillor McLaren, Convener; Councillors Crichton, Dunbar, Hughes, Robb, Shevlin, Thomas and Watson. CHAIR Councillor McLaren (Convener) presided. IN ATTENDANCE The Solicitor (Licensing); Solicitor (Employment), and Administrative Officer, Legal and Democratic Solutions. ALSO IN ATTENDANCE Sergeant Brown, Police Scotland. In respect of paragraph 2 – Democratic Services Manager; Building Standards Manager (Compliance), and Building Standards Officer. In respect of paragraph 5 – Civic Licensing Standards Officer. APOLOGIES Councillors Barclay, Docherty, Kelly, McVey, Smith and Sullivan. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. No declarations were made. RENEWAL OF THE GENERAL SAFETY CERTIFICATES FOR SPORTS GROUNDS 2. There was submitted a report by the Head of Legal and Democratic Solutions (1) reminding the Committee that the Council was responsible as the Certifying Authority, in terms of the Safety of Sports Grounds Act 1975 and the Fire Safety and Safety of Places of Sport Act 1987, for certification of designated sports grounds and grounds with regulated stands within North Lanarkshire; (2) advising that, during 2022, the responsible Officers of the Council and the representatives of the Emergency Services had carried out a series of inspections at each of the four sports grounds; (3) intimating (a) that during the period of inspection, the Council had been informed by the Scottish Fire and Rescue Service (SFRS) that it no longer considered it had a duty or obligation to undertake such inspections and that it believed that responsibility lay with the Council; (b) that in 2022, and going forward, SFRS would no longer undertake inspections of sports grounds, and (c) that SFRS had indicated that it would be willing to provide support to the Council and it’s Officers where this may be required; (4) outlining that, during the inspection process, a number of issues had been identified at some of the stadiums for which resolution and works required to be carried out before a certification could be provided, and (5) informing that all work and resolution had subsequently been carried out and completed to the satisfaction of the appropriate inspection agency, specifically the Council, therefore all of the stadiums had been deemed able to be provided with a Safety Certificate.
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REGULATORY - 6 SEPTEMBER 2022 113 The Committee then heard the Building Standards Manager (Compliance), in supplement to the report, intimate (1) that following the conclusion of the inspection process, some additional works had been undertaken at Fir Park Stadium, Motherwell that had not been completed to Building Standards requirements; (2) that the completion of the works could be monitored and controlled through the Building Standards processes, therefore the Safety Certificate could be issued in the interim, and (3) that, should the works fail to be completed within a reasonable timeframe, or to Building Standards requirements, then the matter would be reported back to the Committee for further consideration. Decided: (1) that the General Safety Certificate for Broadwood Stadium, Cumbernauld, Excelsior Park, Airdrie, and Reigart Stadium, Coatbridge be approved; (2) that the General Safety Certificate for Fir Park Stadium, Motherwell, be approved, subject to the completion of works to Building Standards requirements, and (3) that the Head of Legal and Democratic Solutions write to the Chief Officer for the Scottish Fire and Rescue Service (SFRS) to express the Council’s concern at the decision of the SFRS to withdraw from the process of undertaking inspections of sports grounds, and to seek further clarification on the position. It was agreed in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 3 and 6 of Part 1 of Schedule 7A of the Act. HEARINGS (1) PRIVATE HIRE DRIVER’S LICENCE – NEW APPLICATION – JOHN PAUL McCREADY 3. There was submitted (1) an application by John Paul McCready for a Private Hire Driver’s Licence, and (2) a late objection to the application received from the Chief Constable, Police Scotland. The Committee then heard Sergeant Brown explain the reason for the Chief Constable’s objection being submitted late, and John Paul McCready indicate that he had no objection to the late objection being considered. The Committee, being satisfied that sufficient reason had been provided to justify the late objection, proceeded to consider the application and the late objection made. The Committee then heard Sergeant Brown outline the Chief Constable’s objection to the application, and John Paul McCready speak in support of the application. Thereafter, John Paul McCready and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. John Paul McCready and the representative of Police Scotland were then readmitted to the meeting. Councillor Robb, seconded by Councillor Crichton, moved that the application by John Paul McCready for a Private Hire Driver’s Licence be granted for a period of one year. Councillor Watson, seconded by Councillor Thomas, moved, as an amendment, that the application by John Paul McCready for a Private Hire Driver’s Licence be refused. On a vote being taken, 2 Members voted for the amendment and 6 Members voted for the motion, which was accordingly declared carried. Decided: that the application by John Paul McCready for a Private Hire Driver’s Licence be granted for a period of one year.
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REGULATORY - 6 SEPTEMBER 2022 114 (2) TAXI DRIVER’S LICENCE – RENEWAL – JASON ROBERTSON 4. There was submitted (1) an application by Jason Robertson for the renewal of his Taxi Driver’s Licence, and (2) a late objection to the application received from the Chief Constable, Police Scotland. The Committee then heard the Solicitor (Licensing) advise that the Chief Constable had subsequently withdrawn his objection relative to the application by Jason Robertson for the renewal of his Taxi Driver’s Licence. Decided: that it be noted that the Chief Constable had withdrawn his objection relative to the application by Jason Robertson for the renewal of his Taxi Driver’s Licence. (3) STREET TRADERS LICENCE – COMPLAINT – GERALD GILLESPIE 5. In terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, there was submitted a complaint received from Stephen Sullivan relative to Gerald Gillespie, who currently held a Street Trader’s Licence. The Administrative Officer then indicated that Stephen Sullivan was not in attendance. Thereafter, the Committee determined that consideration of the matter should proceed in Stephen Sullivan’s absence. The Committee then heard (1) Gerald Gillespie, who was accompanied by his wife, speak in respect of the complaint; (2) the Civic Licensing Standards Officer provide an overview of the matter, and (3) Sergeant Brown provide an overview of the matter from a Police perspective. Thereafter, Gerald Gillespie, Mrs Gillespie, the Civic Licensing Standards Officer, and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Gerald Gillespie, Mrs Gillespie, the Civic Licensing Standards Officer, and the representative of Police Scotland were then readmitted to the meeting. Decided: that, in terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, the complaint by Stephen Sullivan, relative to Gerald Gillespie, be not upheld. (4) RESTRICTED RENEWAL EXTENSIONS – TAXI AND PRIVATE HIRE CARS 6. With reference to paragraph 5 of the Minute of the meeting of this Committee held on 8 February 2022, there was submitted a report by the Head of Legal and Democratic Solutions (1) detailing, with Appendices 2 and 3 to the report, the North Lanarkshire Council specifications regarding age limits for vehicles operating as Taxis and Private Hire Cars respectively; (2) advising that, due to the financial effects of the global pandemic, a number of operators of Taxi and Private Hire licences had been unable to present upgraded/age compliant vehicles when renewing their licences; (3) proposing that, to allow the Taxi and Private Hire operators to endeavour to recover to pre-pandemic levels, that the licences, detailed within Appendix 1 to the report, be granted extensions for a period of 18 months from the dates of expiry of the current licences; (4) intimating that, should the Committee be minded to grant extensions to the licences, the operators would be reminded of the need to maintain their vehicles in a roadworthy condition, have their vehicles undergo annual inspection tests, and have appropriate insurance in place, and (5) indicating that, towards the end of the 18 month extended licence period, operators of Taxi and Private Hire licences, if they wished to remain being licensed, would require, when renewing their licences, to have vehicles that were age limit compliant with the Council’s specifications.
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REGULATORY - 6 SEPTEMBER 2022 115 The Committee then heard the Solicitor (Licensing), in supplement to the report, recommend that the licences, detailed within Appendix 1 to the report, be granted extensions for a period of 18 months from the dates of expiry of the current licences, with the exception of Private Hire Car Operator Licence No. PHC467 (Central), as that licence holder had subsequently presented an age compliant vehicle. Decided: (1) that, with the exception of Private Hire Car Operator Licence No. PHC467 (Central), the renewal applications, in respect of the licences detailed within Appendix 1 to the report, be granted for a restricted period of 18 months from the dates of expiry of the current licences; (2) that it be noted that the vehicles referred to above will require to remain roadworthy, undergo annual inspections and have appropriate insurance in place, and (3) that it be agreed that, due to the continuing adverse financial effect of the pandemic, that further restricted licence renewals for other operators with non-age limit compliant vehicles be considered.
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ADULT SOCIAL WORK, CARE AND WELLBEING - 6 SEPTEMBER 2022 116 6 September 2022 at 2 pm. A Meeting of the ADULT SOCIAL WORK, CARE AND WELLBEING COMMITTEE PRESENT Councillor M. McCulloch, Convener; Councillors Ballinger, Barclay, Baudo, Brennan, Burgess, Bustard, Cairns, Costello, Goldie, Hughes, Jarvie, Jones, Kelly, McCluskey, B. McCulloch, McPhilemy, L. Stubbs, Toner, Williams, Wilson and Woods. ALSO PRESENT In accordance with Standing Order 64(A), Councillors Campbell and Sullivan attended as substitutes for Councillors Boyd and Keltie respectively. CHAIR Councillor M. McCulloch (Convener) presided. IN ATTENDANCE The Chief Officer, Health and Social Care; Head of Children, Families and Justice Social Work Services; Head of Adult Social Work; Head of Performance Planning and Quality Assurance; Business Finance Manager, and Democratic Services Manager. APOLOGIES Councillors Boyd, Keltie and McVey. Prior to the commencement of business, the Convener informed the Committee that, in accordance with Standing Order 15, he had agreed to the inclusion of an additional item of business, which would be taken after the conclusion of all other business. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. There were no declarations. PRESENTATION 2. The Chief Officer, Health and Social Care provided a presentation to the Committee, outlining the respective roles and responsibilities of this Committee and the Integration Joint Board. Thereon, the Chief Officer responded to Members’ questions and the Convener thanked him for his informative presentation. STRATEGIC COMMISSIONING PLAN 3. There was submitted a report by the Head of Performance, Planning and Quality Assurance (1) setting out the background of the Strategic Commissioning Plan; (2) outlining the approach to encourage participation in the development of the 2023/26 Strategic Commissioning Plan, and (3) detailing the
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ADULT SOCIAL WORK, CARE AND WELLBEING - 6 SEPTEMBER 2022 117 current programme of work activity, framed around the ambitions of the 2020/23 Plan, to be refreshed through the development of the revised Plan for 2023/26. Decided: that the approach to encourage wide participation in the development of the 2023/26 Strategic Commissioning Plan be noted. WINTER PLANNING AND ENHANCED SUPPORTS - BUSINESS CASE FOR NORTH LANARKSHIRE 4. There was submitted a report by the Head of Performance, Planning and Quality Assurance (1) summarising the significant current and projected demand for Health and Social Care Services; (2) outlining proposals and additional investment from the Scottish Government to meet the demands; (3) advising that a Business Case for the commitment of the additional Scottish Government investment had been approved at a previous meeting of the Integration Joint Board; (4) detailing a series of proposed changes, including the development of a Home First model in North Lanarkshire, and (5) reporting on progress made with implementing the proposed changes. Decided: that the approach to reporting on the delivery of change, through the Business Case, be noted. CHARGES FOR NON-RESIDENTIAL SERVICES, COMMUNITY ALARMS, MEALS PROVISION, INDEPENDENT SECTOR CARE HOMES, IN-HOUSE RESIDENTIAL CARE AND RESPITE CARE 5. There was submitted a report by the Chief Officer, Health and Social Care (1) advising of the charging levels to be applied for non-residential services, community alarms, meals provision, independent sector care homes, in-house residential care and respite care in 2022/23; (2) informing that the Council's charging policy had been updated, and (3) highlighting that the charges for 2022/23 are to remain at 2021/22 rates. Councillor Brennan, seconded by Councillor Cairns, moved as an amendment to the recommendation contained within the report that an additional recommendation be inserted to read "that the current cost of living crisis, its effects on our residents and the potential that this situation may deteriorate in future years, be noted and that officers embark on a feasibility study to investigate whether these charges could be held for year 2023/24 with a report being brought to this Committee at a later date advising of the outcome of the study." Thereon, the Convener agreed to incorporate the terms of the amendment into the recommendations as contained within the report. Decided: (1) that the threshold figure for payment of home support charges set at £229 for single people and £349 for couples be noted; (2) that the hourly rate for home support of £18.20 be noted; (3) that the daily rate for attending an integrated day service of £10 be noted; (4) that the weekly rate for a community alarm of £3.40 be noted; (5) that the charge for meals provided in day services of £5.15 be noted; (6) that the implementation of the increase to independent sector care home fees as negotiated via COSLA, Scottish Care and the Scottish Government be noted;
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ADULT SOCIAL WORK, CARE AND WELLBEING - 6 SEPTEMBER 2022 118 (7) that a charge for in-house residential care of £666 per week be noted; (8) that an uplift in charges for residential respite in line with increases in pensions and allowances be noted; (9) that it be noted that free personal care and nursing care will rise from, respectively, £193.50 to £212.85 and £87.10 to £95.80, and (10) that it be noted that the current cost of living crisis, the effects on residents and the potential that the situation may deteriorate in future years, be noted, and that officers carry out a feasibility study to investigate whether the charges could be held for 2023/24, with a report being submitted to a future meeting of this Committee advising of the outcome of the study. ADULT SOCIAL CARE PERFORMANCE REPORT - QUARTER 4 2021/22 6. There was submitted a report by the Chief Officer, Health and Social Care providing an update on the performance of key areas of activity within Adult Health and Social Care for the period 1 January to 31 March 2022 (Quarter 4). Decided: that the report be noted. REVENUE AND CAPITAL BUDGET MONITORING REPORT: ADULT SOCIAL CARE PERIOD 3 1 APRIL 2022 – 24 JUNE 2022 7. There was submitted a report by the Head of Planning, Performance and Quality Assurance providing a summary of the revenue financial performance of the Health and Social Care Partnership North Lanarkshire (Adult Social Care and Housing) and the capital financial performance of the Social Work Programme; (1) incorporating the period 1 April to 24 June 2022 (accounting period 3), and (2) including projected outturn forecasts for the financial year ending 31 March 2023, with major outturn variances highlighted and explained as per the Council’s approved financial regulations. Decided: (1) that the revenue financial outturn position be noted, and (2) that the capital financial outturn position be noted. SUNDRY DEBT WRITE-OFF 2022 8. There was submitted a report by the Head of Adult Social Work (1) summarising the outstanding debtors accounts deemed uncollectable, following all attempts at recovery, or considered uneconomically viable to continue pursuing; (2) advising that the Head of Financial Solutions and the Chief Accountable Officer, in terms of their delegated authority, had written off debts with a value under £500 amounting to £13,702.54, and (3) seeking approval to write off debts with a value greater than £500 amounting to £35,851.67. Decided: (1) that the decisions of the Head of Financial Solutions and the Chief Accountable Officer, under delegated authority, to write off debts with a value under £500 totalling £13,702.54, be noted; (2) that the write off of £35,851.67 for debts with a value greater than £500, be approved, and (3) that the report be remitted to the Finance and Resources Committee.
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ADULT SOCIAL WORK, CARE AND WELLBEING - 6 SEPTEMBER 2022 119 CONTRACTS AWARDED BELOW COMMITTEE APPROVAL THRESHOLD 9. There was submitted a report by the Head of Asset and Procurement Solutions, providing within an appendix to the report, details of two contracts, which had been awarded by him, under delegated authority, for works over £50,000 but less than £500,000 in value during the period 1 January to 30 June 2022. Decided: that the report be noted. The Convener being of the view that the following item of business was of an urgent nature, authorised its consideration to enable the Council to process the matter timeously. CONTRACT AWARD FOR A SOCIAL CARE CASE MANAGEMENT SOLUTION 10. There was submitted a report by the Chief Officer, Health and Social Care (1) seeking approval to award a Call-off Contract for Provision of a Social Care Case Management Solution to Access UK Limited in the sum of £1,500,000 exclusive of VAT, and (2) advising that the Call-off Contract is for an initial period of 60 months, with the option to extend for additional periods up to a further 60 months. Decided: that the award of a Call-off Contract for the Provision of a Social Care Case Management Solution to Access UK Limited, in the sum of £1,500,000 exclusive of VAT, be approved.
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REGULATORY - 13 SEPTEMBER 2022 120 Motherwell, 13 September 2022 at 10 am. A Meeting of the REGULATORY COMMITTEE PRESENT Councillor McLaren, Convener; Councillors Dunbar, Hughes, Robb, Shevlin, Smith, Thomas and Watson. CHAIR Councillor McLaren (Convener) presided. IN ATTENDANCE The Solicitor (Licensing), and Administrative Officer, Legal and Democratic Solutions. ALSO IN ATTENDANCE Sergeant Brown, Police Scotland. In respect of paragraph 5 – Civic Licensing Standards Officer. APOLOGIES Councillors Barclay, Crichton, Docherty, Kelly, McVey, and Sullivan. DEATH OF HER MAJESTY THE QUEEN 1. Prior to commencing the business of the meeting, Councillor McLaren, Convener, referred to the death, on Thursday, 8 September 2022, of Her Majesty the Queen, the longest reigning British monarch who reigned for 70 years. Thereafter, the Committee observed a one minute silence to commemorate Her Majesty. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 2. Councillors Robb and Thomas, by virtue of the complainant being known to them, declared an interest by virtue of a connection in respect of paragraph 5 – Private Hire Driver’s Licence – Complaint – Piotr Okalinski, and left the meeting during consideration of this item. It was agreed in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 3 and 6 of Part 1 of Schedule 7A of the Act.
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REGULATORY - 13 SEPTEMBER 2022 121 HEARINGS The Convener exercised his discretion to vary the order of business as hereinafter minuted. (1) PRIVATE HIRE DRIVER’S LICENCE (a) COMPLAINT – HUGH LYONS CAMPBELL KIDD 3. In terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, there was submitted a complaint received from the Chief Constable, Police Scotland, relative to Hugh Lyons Campbell Kidd, who currently held a Private Hire Driver’s Licence (PHD1222), and (2) a copy of Hugh Lyons Campbell Kidd’s Private Hire Driver’s Licence. The Committee then heard (1) Sergeant Brown outline the Chief Constable’s complaint, and (2) Hugh Lyons Campbell Kidd speak in respect of the complaint. Thereafter, Hugh Lyons Campbell Kidd and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Hugh Lyons Campbell Kidd and the representative of Police Scotland were then readmitted to the meeting. The Committee, having determined that the complaint by the Chief Constable, relative to Hugh Lyons Campbell Kidd, in respect of his Private Hire Driver’s Licence (PHD1222) be upheld, then heard Hugh Lyons Campbell Kidd in mitigation. Thereafter, Hugh Lyons Campbell Kidd and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Hugh Lyons Campbell Kidd and the representative of Police Scotland were then readmitted to the meeting. Councillor Smith, seconded by Councillor Thomas, moved that Hugh Lyons Campbell Kidd’s Private Hire Driver’s Licence (PHD1222) be suspended, with immediate effect, for the unexpired duration of the licence. Councillor Dunbar, seconded by Councillor Shevlin, moved, as an amendment, that Hugh Lyons Campbell Kidd’s Private Hire Driver’s Licence (PHD1222) be suspended, with immediate effect, for a period of three months. On a vote being taken, 3 Members voted for the amendment and 5 Members voted for the motion, which was accordingly declared carried. Decided: that, in terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, the complaint by the Chief Constable, relative to Hugh Lyons Campbell Kidd, in respect of his Private Hire Driver’s Licence (PHD1222), firstly be upheld, and secondly, that his Private Hire Driver’s Licence (PHD1222) be suspended, with immediate effect, for the unexpired duration of the licence. (b) RENEWAL – HUGH LYONS CAMPBELL KIDD 4. With reference to the preceding paragraph, there was submitted (1) an application by Hugh Lyons Campbell Kidd for the renewal of his Private Hire Driver’s Licence (PHD1740), and (2) a late objection to the application received from the Chief Constable, Police Scotland.
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REGULATORY - 13 SEPTEMBER 2022 122 The Committee then heard Sergeant Brown explain the reason for the Chief Constable’s objection being submitted late, and Hugh Lyons Campbell Kidd indicate that he had no objection to the late objection being considered. The Committee, being satisfied that sufficient reason had been provided to justify the late objection, proceeded to consider the application and the late objection made. The Committee then heard Sergeant Brown outline the Chief Constable’s objection to the application, and Hugh Lyons Campbell Kidd speak in support of the application. Thereafter, Hugh Lyons Campbell Kidd and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Hugh Lyons Campbell Kidd and the representative of Police Scotland were then readmitted to the meeting. Councillor Thomas, seconded by Councillor Hughes, moved that the application by Hugh Lyons Campbell Kidd for the renewal of his Private Hire Driver’s Licence (PHD1740), be refused. Councillor Dunbar, seconded by Councillor Watson, moved, as an amendment, that the application by Hugh Lyons Campbell Kidd for the renewal of his Private Hire Driver’s Licence (PHD1740) be granted for a period of one year. On a vote being taken, 3 Members voted for the amendment and 5 Members voted for the motion, which was accordingly declared carried. Decided: that the application by Hugh Lyons Campbell Kidd for the renewal of his Private Hire Driver’s Licence (PHD1740) be refused. Councillors Robb and Thomas, prior to consideration of the following item of business, having declared a connection by virtue of the complainant being known to them, left the meeting during consideration of this item. (c) COMPLAINT – PIOTR OKALINSKI 5. In terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, there was submitted a complaint received from Julia Stachurska, relative to Piotr Okalinski, who currently held a Private Hire Driver’s Licence. The Administrative Officer then indicated that Piotr Okalinski was not in attendance. The Solicitor (Licensing), together with the Civic Licensing Standards Officer, then advised that attempts to contact Piotr Okalinski had been unsuccessful. Councillor Watson, seconded by Councillor Shevlin, moved that consideration of the matter be continued to allow Piotr Okalinski a further opportunity to appear before the Committee to speak in respect of the complaint. Councillor Hughes, seconded by Councillor Smith, moved, as an amendment, that consideration of the matter should proceed in Piotr Okalinski’s absence. On a vote being taken, 2 Members voted for the amendment and 4 Members voted for the motion, which was accordingly declared carried.
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REGULATORY - 13 SEPTEMBER 2022 123 Decided: that consideration of the complaint by Julia Stachurska, relative to Piotr Okalinski, be continued, to allow Piotr Okalinski a further opportunity to appear before the Committee to speak in respect of the complaint. (2) PRIVATE HIRE CAR OPERATOR’S LICENCE – RENEWALS (a) JAMES GREGG 6. With reference to paragraph 4 of the Minute of the meeting of this Committee held on 16 August 2022, there was submitted (1) two applications by James Gregg for the renewal of his Private Hire Car Operator’s Licences (PHC0301 and PHC0303), and (2) copies of letters sent to James Gregg advising that on 1 June 2021 the Regulatory Committee had decided to grant the renewal of his Private Hire Car Operator’s Licences for a restricted period of 18 months from the date of the expiry of his current licences. The Solicitor (Licensing) then advised the Committee that James Gregg did not have age compliant vehicles in accordance with the Council’s vehicle specification. The Committee then heard James Gregg, who was accompanied by Stephen Porter, (1) indicate that, in respect of Private Hire Car Operator Licence PHC0301, he had subsequently acquired an age compliant vehicle, and (2) speak in respect of the application for the renewal of his Private Hire Car Operator Licence PHC0303. Thereafter, James Gregg and Stephen Porter withdrew from the meeting and the Committee resumed consideration of the matter. James Gregg and Stephen Porter were then readmitted to the meeting. Decided: (1) that it be noted that James Gregg had subsequently acquired an age compliant vehicle in respect of Private Hire Car Operator Licence PHC0301, and (2) that the application by James Gregg for the renewal of his Private Hire Car Operator’s Licence PHC0303 be granted for a period of 18 months, effective from 30 April 2022. (b) BELLVIEW PRIVATE HIRE LIMITED 7. With reference to paragraph 3 of the Minute of the meeting of this Committee held on 16 August 2022, there was submitted (1) an application by Graeme Hamilton, per Bellview Private Hire Limited for the renewal of the company’s Private Hire Car Operator’s Licence, and (2) a copy of a letter sent to Bellview Private Hire Limited advising that on 26 January 2021 the Regulatory Committee had decided to grant the renewal of the company’s Private Hire Car Operator’s Licence for a restricted period of 18 months from the date of the expiry of the current licence. The Administrative Officer then indicated that Graeme Hamilton was not in attendance. Thereafter, the Committee determined that consideration of the matter should proceed in the applicant’s absence. The Solicitor (Licensing) then advised the Committee that Bellview Private Hire Limited did not have an age compliant vehicle in accordance with the Council’s vehicle specification. Decided: that the application by Graeme Hamilton, per Bellview Private Hire Limited for the renewal of the company’s Private Hire Car Operator’s Licence be refused.
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EDUCATION, CHILDREN AND FAMILIES - 13 SEPTEMBER 2022 124 13 September 2022 at 2 pm. A Hybrid Meeting of the EDUCATION, CHILDREN AND FAMILIES COMMITTEE PRESENT Councillor Campbell, Convener; Councillor Duffy-Lawson, Vice-Convener; Councillors Ashraf, Ballinger, Barclay, Baudo, Beveridge, Brannan-McVey, Bustard, Costello, Dunbar, Fotheringham, Hughes, D. Johnston, T. Johnston, Jones, Kelly, Keltie, Khan, Larson, Lennon, Loughran, Magowan, Masterton, McCluskey, B. McCulloch, McKay, McKendrick, McManus, McPake, Mitchell, Stevenson, Toner and Woods; Mr. G. McCormack and Mr. I. Scott. ALSO PRESENT In accordance with Standing Order 64(A) Councillors M. McCulloch, McPhilemy and Smith attended as substitutes for Councillors Boyd, McVey and L. Stubbs respectively. CHAIR Councillor Campbell (Convener) presided. IN ATTENDANCE Deputy Chief Executive; Head of Education (North); Head of Education (South); Head of Children, Families and Justice Services; Business Finance Manager (Strategy); Community Learning and Youth Work Manager; Senior Education and Families Managers (Social Work); Assistant Community Partnership Manager and Democratic Services Manager. ALSO IN ATTENDANCE In respect of paragraph 2, D Collins – MSYP Coatbridge and Chryston, and A. McGuire, MSYP Uddingston and Bellshill. APOLOGIES Councillors Boyd, Currie, Linden, McVey, L. Stubbs and Wilson; Mr. D. Hannan and Mr. G. Paterson. Prior to the commencement of business, the Convener informed the Committee it was with great sadness that on Thursday, 8 September we heard of the death of Her Majesty The Queen, who was the longest reigning British monarch and had reigned for 70 years, and asked the Committee to be upstanding to observe a one minute silence to commemorate Her Majesty. Thereon, the Committee observed the one minute silence. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Bustard by virtue of a connection with a family member declared an interest in agenda item 3 – Keeping the Promise: Care Experienced Children and Young People and left the meeting during consideration of that item of business.
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EDUCATION, CHILDREN AND FAMILIES - 13 SEPTEMBER 2022 125 P084.1 – BUILDING CAPACITY THROUGH SOCIAL CAPITAL/REVISED YOUTH ENGAGEMENT INFRASTRUCTURE 2. There was submitted a report by the Head of Children, Families and Justice Social Work Services/Chief Social Work Officer (1) providing an update on the development and implementation of the revised Youth Engagement and Participation Infrastructure; (2) informing the Committee that the development of the new infrastructure, including proposals to expand local youth forums and to establish a “Transformation Board”, had been approved by the former Community Empowerment Committee on 23 August 2021, and (3) outlining key activities undertaken and the milestones achieved over the previous 12 months as well as setting out objectives for the year ahead. Decided: (1) that the changes that have been made to the Youth Participation Structure be noted; (2) that the next steps as set out in the report be endorsed, and (3) that the development of improved youth engagement across the Council Committee structure be supported. Councillor Bustard, prior to consideration of the following item of business, having declared a connection by virtue of a family member, left the meeting during its consideration. P044.1 – KEEPING THE PROMISE: CARE EXPERIENCED CHILDREN AND YOUNG PEOPLE 3. There was submitted a report by the Head of Children, Families and Justice Social Work Services/Chief Social Work Officer (1) providing an update on the key developments to deliver the Promise: Care Foundation to support care experienced children and young people; (2) recalling that a number of reports to the previous Education and Families Committee had updated Elected Members on the range of work being progressed to improve the experience and outcomes of children and young people experiencing, or who have experienced care, in North Lanarkshire; (3) providing an update on a number of key areas including how the Childrens Champions Board and Promise Development Team are ensuring lived experience essential to the change process, and (4) highlighting the critical role of support offered within childrens houses and planned activity to further enhance the Childrens Carer Service and the wide-ranging work of the Virtual School in improving education opportunities, attainment and wider outcomes. Decided: (1) that the content of the report and the challenges and ambition of the Promise and the Promise Plan 2021-24, within the context of North Lanarkshire, be noted, and (2) that the actions highlighted as next steps in the report be endorsed. P0801.1 – KEEPING THE PROMISE: SUPPORT OF FAMILIES, CHILDREN AND YOUNG PEOPLE – UPDATE 4. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) indicating that high quality whole family support is fundamental to supporting all children and young people to achieve their potential in line with the ambition of the Plan for North Lanarkshire and is also fundamental to the delivery of the Promise; (2) reiterating that the Council and its partners are ambitious in working together to create more flexible, wrap around, cohesive and integrated support for families; (3) providing an update on four specific strands of work supporting the wider ambition in relation to (a) family group decision making; (b) community mental health and
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EDUCATION, CHILDREN AND FAMILIES - 13 SEPTEMBER 2022 126 wellbeing support and services framework; (c) investment and family engagement workers, and (d) whole family Wellbeing Fund, and (4) providing information on the investment the Service is making in family support and local planning with respect to the whole family Wellbeing Fund, a Scottish Government Initiative to support the strengthening of family support nationally in line with its commitment to keep the Promise. Decided: (1) that the developments and activity, and the next steps, as detailed in the report, be endorsed, and (2) that the plans outlined in the report to take forward planning for the use of the North Lanarkshire allocation of monies and the whole family Wellbeing Fund be endorsed. P031.1 GETTING IT RIGHT FOR EVERY CHILD 5. There was submitted a report by the Head of Education (North) (1) providing an update to the Committee on the progress of the implementation and development of the Getting It Right For Every Child (GIRFEC) process; (2) informing the Committee on the development of the Roadmap to Recovery and the Mental Health and Wellbeing Plan for Children in North Lanarkshire, and (3) outlining the development and new approaches to family support. Decided: that the contents of the report be endorsed. P030.1-1140 EARLY LEARNING AND CHILDCARE EXPANSION PROGRAMME UPDATE 6. There was submitted a report by the Head of Education (North) (1) reminding the Committee that the 1140 Hours Expansion Programme for Early Learning and Childcare (ELC) is a national programme being developed in a unique way to respond to specific local circumstances; (2) providing an updated position on the 1140 Hours Early Learning and Childcare Expansion Programme re-enforcing previous reports which had already been approved by Committee and based on significant consultation with stakeholders; (3) providing focus on the Capital Programme, workforce and progress in relation to quality, and (4) providing a financial update as of Period 4. Decided: (1) that the 1140 project update be endorsed; (2) that the progress of Heathery Park Family Learning Centre be endorsed, and (3) that the Early Learning and Childcare core function update be endorsed. P035 REVIEW OF ADDITIONAL SUPPORT NEEDS 7. There was submitted a report by the Head of Education (North) (1) providing an update on the progress which continues to be made in implementing the 12 recommendations arising from the Review of Additional Support Needs (ASN), as agreed by the former Education and Families Committee in September 2019; (2) highlighting the ongoing programme of transformational change in reconfiguring intensive ASN systems and services, and (3) emphasising the importance of ensuring that all children achieve their full potential and are catered for within high quality facilities.
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EDUCATION, CHILDREN AND FAMILIES - 13 SEPTEMBER 2022 127 Decided: (1) that the contents of the report be endorsed, and (2) that progress in relation to implementing the outcomes of the Review of ASN provision in North Lanarkshire (September 2019) be endorsed. P079 PROGRESS UPDATE ON CURRICULUM OFFERING AND CAREER PATHWAYS 8. There was submitted a report by the Head of Education (South) (1) informing the Committee that significant progress has been made in reviewing the curriculum offering for children and young people since the initial Review of Curriculum Arrangements was published in May 2020 and aligned to The Plan for North Lanarkshire; (2) explaining that work which has been undertaken has led to improved outcomes for children and young people and, in particular, those with the greatest barriers to learning and employment; (3) intimating that the overarching themes remain Pathways, Packages and Partnerships and highlighting progress and achievement made in these areas since the previous reports to Committee in May and November 2020, and (4) providing (a) an update on progress, along with supporting data, and (b) case studies illustrating the impact this work is having on individual children, young people and families. Decided: (1) that the contents of the report be endorsed, and (2) that the next steps as outlined in the report be approved. CLUB 365 - SUMMER (2022) UPDATE 9. There was submitted a report by the Head of Education (North) (1) reminding the Committee of the background and purpose of Club 365; (2) informing that over the previous four years, the national funding picture in relation to tackling holiday hunger has evolved with several funding packages being made available to local authorities to support vulnerable and low-income families throughout the pandemic; (3) reporting that, moving out of the pandemic, the Scottish Government has confirmed its intent to continue support in this area with two recent funding announcements, and (4) recognising that the key objectives of Club 365 are now being reflected through national policy initiatives and that the Service will continue to develop the Club 365 offer to support those most in need through the enhanced additional and intensive offers during Summer 2022. Decided: (1) that the content of the report be endorsed, and (2) that the updates of the Club 365 Summer Programme be endorsed. REVIEW OF NORTH LANARKSHIRE COUNCIL'S SCHEME OF DEVOLVED SCHOOL MANAGEMENT (DSM) 10. There was submitted a report by the Deputy Chief Executive (1) reminding the Committee that the former Education and Families Committee, at its meeting held on 22 February 2022, had been advised that the Service was reviewing the Council's Scheme of Devolved School Management (DSM) in accordance with national guidelines agreed by the Scottish Government and COSLA; (2) indicating that a key requirement for the Service is to clearly outline the key financial principles which underpin the DSM Scheme and to illustrate how individual school and early year budgets are calculated; (3)
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EDUCATION, CHILDREN AND FAMILIES - 13 SEPTEMBER 2022 128 summarising the proposed Service approach, and (4) advising that DSM Schemes should be reviewed and updated on a regular basis with a recommendation that this review occurs, as a minimum, at least every three years but, given the potential implications of the roll-out of national education policies, the Service will ensure that the Scheme is kept under ongoing scrutiny and that further reports would be submitted to relevant Committees if additional updates or amendments are required. Decided: (1) that the DSM key funding and operating principles, as outlined in Appendix 1 to the report, be approved; (2) that the establishment DSM budget methodologies, as outlined in Appendices 2, 3 and 4 to the report, be approved, and (3) that the additional establishment funding and resource information, as outlined in Appendices 5 and 6 of the report, be approved. REVENUE BUDGET MONITORING REPORT 11. There was submitted a joint report by the Deputy Chief Executive and the Business Finance Manager (Strategy) (1) providing a summary of the financial performance of the Education, Children and Families Service for the period 1 April to 22 July 2022 (Period 4), and (2) illustrating the projected outturn position as at 31 March 2023, with major outturn variances highlighted and explained as per the Council's approved Financial Regulations. Decided: (1) that the financial position of the Education, Children and Families Revenue Budget be noted, and (2) that the contents of the report be noted. ANNUAL BAD DEBT WRITE-OFF EXERCISE 12. There was submitted a report by the Deputy Chief Executive providing a summary of outstanding debtor accounts relating to previous financial years which are deemed uncollectable following all attempts at recovery or are not economically viable to continue pursuing and that, in accordance with financial guidelines, a provision for expected credit losses had previously been established for the outstanding accounts. Decided: (1) that the decision of the Deputy Chief Executive and the Head of Financial Solutions, under delegated responsibilities, to write-off a total of £37,100.83 for debts with a value under £500 be acknowledged; (2) that the write-off of £12,614.07, for all items with a value over £500, be approved, and (3) that the report be remitted to the Finance and Resources Committee.
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EDUCATION, CHILDREN AND FAMILIES - 13 SEPTEMBER 2022 129 CONTRACTS AWARDED BELOW COMMITTEE APPROVAL THRESHOLD 13. There was submitted a report by the Head of Asset and Procurement Solutions notifying the Committee of contracts awarded between 1 January to 30 June 2022 with a value below the financial threshold requiring Committee approval. Decided: that the contracts awarded below Committee approval threshold between 1 January to 30 June 2022, as per the process within the Council's General Contract Standing Orders, be noted
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 130 14 September 2022 at 10 am. A Hybrid Meeting of the FINANCE AND RESOURCES COMMITTEE PRESENT Councillor Fisher, Convener; Councillor B. McCulloch, Vice-Convener; Councillors Beveridge, Brennan, Bustard, Campbell, Carragher, Costello, S. Coyle, Di Mascio, Dunbar, Goldie, Hume, D. Johnston, T. Johnston, Jones, Kelly, Linden, Logue, Loughran, Magowan, McCluskey, McKay, McLaren, McNally, McPake, Roarty, Robb, Robinson, Stevenson, A. Stubbs and Sullivan. ALSO PRESENT In accordance with Standing Order 64(A) Councillors Mitchell and Hughes attended as substitutes on behalf of Councillors Fotheringham and L. Stubbs respectively. CHAIR Councillor Fisher (Convener) presided. IN ATTENDANCE The Head of Financial Solutions; Head of Education (South); Head of People and Organisational Development; Group Manager (Estates); Strategic Asset Manager; Business Finance Managers (Resource Solutions), and Democratic Services Manager. APOLOGIES Councillors Crichton, Currie, Duffy, Fotheringham, MacGregor, McKendrick, L. Stubbs and Watson. Prior to the commencement of business, the Convener informed the Committee it was with great sadness that on Thursday, 8 September we heard of the death of Her Majesty the Queen, who was the longest reigning British Monarch and had reigned for 70 years, and asked the Committee to be upstanding to observe a one minute silence to commemorate Her Majesty. Thereon, the Committee observed a one minute silence. Thereafter, the Convener informed the Committee that he had agreed, in terms of Standing Order 15 on the grounds of relevance, competency and urgency, that an additional item of business would be taken in relation to the Queen's Funeral Bank Holiday immediately following agenda item 3. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillors Linden and Costello, by virtue of a connection with employees of the Council, each declared an interest in the additional item of business – Queen Elizabeth II Funeral – Approved Bank Holiday – and both left the meeting during consideration of that item of business. Councillors Costello and Bustard, by virtue of a connection with employees of the Council, each declared an interest in paragraph 5 – Active NL Staff Membership – and each left the meeting during consideration of that item of business.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 131 MINUTE OF MEETING OF THE JOINT CONSULTATIVE COMMITTEE FOR LOCAL GOVERNMENT EMPLOYEES OF 29 MARCH 2022 2. There was submitted the Minute of the meeting of the Joint Consultative Committee for Local Government Employees held on 29 March 2022. Decided: that the Minute of the meeting of the Joint Consultative Committee for Local Government Employees held on 29 March 2022 be approved. LOCAL PUBLIC HOLIDAYS FOR FACTORIES AND BUSINESSES 2023 3. There was submitted a report by the Head of Legal and Democratic Solutions seeking approval for local public holidays for factories and businesses in calendar year 2023. Decided: that the local public holidays for factories and businesses in calendar year 2023 be approved. Councillors Linden and Costello, prior to consideration of the following item of business, having declared a connection by virtue of an association with employees of the Council, left the meeting during consideration of this item of business. QUEEN ELIZABETH II FUNERAL - APPROVED BANK HOLIDAY 4. There was submitted a report by the Head of People and Organisational Development (1) informing that, following the death of Queen Elizabeth II on Thursday, 8 September 2022, King Charles III had approved an Order for the day of the Queen's funeral to be a Bank Holiday across the United Kingdom with the funeral to take place on Monday, 19 September 2022; (2) indicating that the Scottish Government had since confirmed that this date would be a Bank Holiday to mark the last day of the period of national mourning and that it had further confirmed that all schools and early years settings across Scotland, that would normally be closed on a Bank Holiday, should close on that day as a mark of respect; (3) highlighting that there was no instruction to close other local authority services, but there was an expectation that many workers would be able to take the day off for the Bank Holiday and that employers would respond sensitively to requests from workers who wished to do so; (4) outlining the implications of the additional holiday on service provision and detailing the principles around the application of the additional Bank Holiday. Decided: (1) that the formal announcement of a Bank Holiday on Monday, 19 September 2022 to allow people to mourn the death of Queen Elizabeth II on the day of her funeral be noted; (2) that the closure of all schools and nursery establishments on Monday, 19 September 2022 be approved; (3) that the closure of other services in line with the approach taken for the Queen's Jubilee in June 2022 be approved; (4) that it be noted that, to enable this, the statutory schooling days for pupils in North Lanarkshire would be reduced to 189 days from 190 days in 2022, and (5) that the principles around the application of the Bank Holiday within the Council be approved.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 132 P002.1: CORPORATE ASSET MANAGEMENT PLAN (CAMP) 2021-2026 5. There was submitted a report by the Head of Asset and Procurement Solutions (1) providing an overview of how the Council was managing its assets to align to the Council's Ambition Programme for 2021-2026 and seeking approval to adopt the Plan, and (2) informing the Committee that the CAMP is one of the tools used to manage the Council's asset base which will guide its activities during the period and links into the ongoing review and development for the five year Plan. Decided: that the Corporate Asset Management Plan, covering the period 2021-2026, be approved. Councillors Bustard and Costello, prior to consideration of the following item of business, having declared a connection by virtue of being associated with employees of the Council, left the meeting during consideration of this item of business. ACTIVE AND CREATIVE COMMUNITIES – ACTIVE NL STAFF MEMBERSHIPS 6. There was submitted a report by the Head of Education (South) (1) setting out a proposal to introduce a new, reduced membership rate for employees of the Council to access health and fitness services under Active NL, Active and Creative Communities and within the overall Workwell NL programme, and (2) highlighting the financial implications, updates on discussions with trade unions and proposals for implementation. Decided: (1) that the proposed new membership rate as set out in the report be approved, and (2) that, otherwise, the contents of the report be endorsed. GENERAL DEBTORS WRITE-OFF 2022-23 7. There was submitted a report by the Head of Financial Solutions (1) presenting a summary of outstanding debtor accounts which were deemed uncollectable following all attempts at recovery or were considered not economically viable to pursue, and (2) reporting that, in accordance with financial guidelines, a bad debt provision had previously been established for the outstanding accounts highlighted in the report. Decided: (1) that the decision by the Head of Financial Solutions, under delegated responsibilities, to write-off £9,490.11 for debts under £500 be noted, and (2) that the write-off of £83,001.57, which includes debts greater than £500, be approved. ANNUAL ACCOUNTS OUTTURN 8. There was submitted a report by the Head of Financial Solutions (1) informing the Committee that the Annual Statutory Accounts of the Council for the year ended 31 March 2022 had been submitted to the Council’s external auditors, Audit Scotland, by the statutory date of 30 June and subsequently reported to the Audit and Scrutiny Panel at its meeting of 8 September, and (2) providing an update on the overall position for the General Fund Account and explaining any major variations against the
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 133 Council’s annual budget for the year 2021-22 together with a summary of the Housing Revenue Account. Decided: that the contents of the report be acknowledged. POW11 – REVIEW OF 2022-23 BUDGET SAVINGS 9. There was submitted a report by the Head of Financial Solutions providing an update on the achievement of the approved net savings for financial years 2022-23 of £10.484m. Decided: that the contents of the report be acknowledged. TREASURY MANAGEMENT ANNUAL ACTIVITY REPORT – 2021-22 10. There was submitted a report by the Head of Financial Solutions fulfilling the key requirements of the Council’s reporting procedures for Treasury Management in accordance with the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities. Decided: that the Treasury Management Activity undertaken during 2021-22, and its resulting impact on the Council’s borrowing and investment strategy as set out within the report, be acknowledged. REVENUES AND BENEFITS UPDATE 11. There was submitted a report by the Head of Financial Solutions providing an update on the performance within the Revenue and Benefits functions of Financial Solutions as at 31 July 2022. Decided: that the contents of the report be acknowledged. REVENUE BUDGET MONITORING REPORT: CHIEF EXECUTIVES AND OTHER CORPORATE SERVICES' – 1 APRIL TO 22 JULY 2022 (PERIOD 4) 12. There was submitted a report by the Head of Financial Solutions (1) providing a summary of the Chief Executive and other Corporate Services’ financial performance for the period 1 April to 22 July 2022 (Period 4), and (2) illustrating the provisional outturn as at 31 March 2023 with major outturn variances highlighted and explained as per the Council’s approved financial regulations. Decided: that the financial position of the 2022-23 Chief Executive and other Corporate Services’ revenue budget be acknowledged. REVENUE MONITORING REPORT COUNCIL SUMMARY 1 APRIL TO 22 JULY 2022 13. There was submitted a report by the Head of Financial Solutions (1) providing an update on the overall position for the General Fund Account, Housing Revenue Account and Adult Health and Social Care for the financial year to 31 March 2023, and (2) consolidating the budget monitoring position of all Services and highlighting and explaining major variances as per the Council’s approved financial regulations.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 134 Decided: (1) that the financial position of the 2022-23 revenue budget be acknowledged, and (2) that, otherwise, the contents of the report be endorsed. CAPITAL PROGRAMME 2022-23 MONITORING REPORT 14. There was submitted a report by the Head of Financial Solutions (1) providing an update on the 2022-23 Resources and Expenditure of the Council’s Strategic Capital Investment Programme, and (2) outlining the 2022-23 projected outturn position and resultant variances. Decided: that the financial position of the Council’s Strategic Capital Investment Programme, as at 22 July, be acknowledged. CHIEF EXECUTIVE SERVICE – CAPITAL MONITORING REPORT 1 APRIL TO 22 JULY 2022 (PERIOD 4) 15. There was submitted a report by the Head of Financial Solutions highlighting the financial performance and provisional outturn of the 2022-23 Chief Executive Service Capital Programme for the period ended 22 July (Period 4). Decided: that the financial position of the 2022-23 Chief Executive Service Capital Programme be noted. TREASURY MANAGEMENT MONITORING REPORT FOR QUARTER ENDED 30 JUNE 2022 16. There was submitted a report by the Head of Financial Solutions fulfilling the key requirements of the Council’s reporting procedures for Treasury Management in accordance with the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities. Decided: that the Treasury Management activity for the quarter ended 30 June 2022, including the positive performance against the Key Treasury and Prudential Indicators, be noted. REMIT FROM HOUSING COMMITTEE OF 31 AUGUST 2022 - GENERAL DEBTORS WRITE-OFF 2022 17. There was submitted a report by the Head of Housing Solutions presenting a summary of outstanding debtor accounts which were deemed uncollectable following all attempts at recovery or were considered uneconomically viable to pursue and asking the Housing Committee to note the decision of the Chief Executive and the Head of Financial Solutions, under delegated responsibilities, to write off £168,652.09 of debts with a value under £500 and to approve the write off of £462,352.29 for debts with a value greater than £500 and that the report be remitted to this Committee for approval.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 135 Decided: (1) that the decision of the Chief Executive and the Head of Financial Solutions, under delegated responsibility, to write off debts under £500, totalling a figure of £168,665.09 be acknowledged, and (2) that the write off of all items of debt with a value over £500 to the value of £293,699.20 be approved. REMIT FROM ADULT SOCIAL WORK, CARE AND WELLBEING COMMITTEE OF 6 SEPTEMBER 2022 - SUNDRY DEBT WRITE-OFF 2022 18. There was submitted a report by the Head of Adult Social Work, Health and Social Care presenting a summary of outstanding debtor accounts which were deemed uncollectable following all attempts at recovery or were considered uneconomically viable to continue pursuing in accordance with financial guidelines and asking that Committee to note the decision of the Chief Accountable Officer and the Head of Financial Solutions, under delegated responsibilities, to write off £13,702.54 for debts with a value under £500 and to approve the write off of £35,851.67 for debts with a value greater than £500 and to remit the report to this Committee for approval. Decided: (1) that the decision of the Chief Accountable Officer and the Head of Financial Solutions, under delegated responsibilities, to write off £13,702.54 for debts with a value under £500 be noted, and (2) that the write off of £35,851.67 for debts with a value greater than £500 be approved. REMIT FROM EDUCATION, CHILDREN AND FAMILIES COMMITTEE HELD ON 13 SEPTEMBER 2022 - ANNUAL BAD DEBT WRITE-OFF EXERCISE 19. There was submitted a report by the Deputy Chief Executive providing a summary of outstanding debtor accounts relating to previous financial years which were deemed uncollectable following all attempts at recovery or were not economically viable to continue pursuing and asking that Committee to note the decision of the Deputy Chief Executive and the Head of Financial Solutions, under delegated responsibilities, to write off a total of £37,100.83 for debts with a value under £500 and to approve the write off of £12,614.07 for debts with a value greater than £500 and remitting the report to this Committee for approval. Decided: (1) that the decision of the Deputy Chief Executive and the Head of Financial Solutions, under delegated responsibilities, to write off a total of £37,100.83 for debts with a value of under £500 be noted, and (2) that the write-off of debts of £12,614.07 with a value greater than £500 be approved. P059 PROCUREMENT STRATEGY 2023-24 20. There was submitted a report by the Head of Asset and Procurement Solutions (1) providing an update on the Council’s Procurement Strategy which was first published in September 2017; (2) informing the Committee that the Council is required to review this Strategy annually and to make changes to it where appropriate and that this update was the outcome of the fifth review undertaken since the
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 136 Strategy was first introduced, and (3) explaining that the latest Strategy sets out how the Council plans to carry out its procurements from 1 April 2023 until 31 March 2024. Decided: that the Procurement Strategy for the period 1 April 2023 to 31 March 2024 be approved. P059 ANNUAL PROCUREMENT REPORT 2021-22 21. There was submitted a report by the Head of Asset and Procurement Solutions (1) reminding the Committee that the Council’s Procurement Strategy 2022-23 had been approved by the Committee at its meeting on 25 November 2021; (2) explaining that the Annual Procurement Report provides the Committee with an update on the activity and outcomes that have been delivered through the Procurement Strategy for the period 1 April 2021 to 31 March 2022, and (3) intimating that the report discharges the Council’s duties in terms of the Procurement Reform (Scotland) Act 2014 to prepare an annual report on its regulated procurement activities. Decided: (1) that the content of the report and the publication of the Annual Procurement Report 2021-22 be approved, and (2) that it be noted that the Procurement Strategy is reviewed on an annual basis as set out in the report. PROPOSED SUB-STATION AT PADDOCK STREET, CARNBROE 22. There was submitted a report by the Head of Asset and Procurement Solutions seeking homologation of the decision taken by the Deputy Chief Executive, in consultation with the Convener of the Committee, for a 175 year lease to SP Distribution plc for an electrical sub-station and associated servitude of cable, pedestrian and vehicular rights of access on land at the site of the proposed Carnbroe Community Hub at Paddock Street, Carnbroe. Decided: (1) that the contents of the report be noted; (2) that the decision taken by the Deputy Chief Executive, in consultation with the Convener to approve the Lease as detailed in the report be homologated, and (3) that all other terms and conditions to be adjusted by the Head of Asset and Procurement Solutions. CONTRACT AWARD FOR CASHLESS CATERING SOLUTION AND ONLINE SCHOOL PAYMENTS 23. There was submitted a report by the Head of Asset and Procurement Solutions (1) advising that, in accordance with General Contract Standing Order 21.3.2, approval had been provided to expediate the contract award for a cashless catering solution for the schools estate to CRB Cunninghams for a five year period, and (2) asking the Committee to note that, prior to establishing the new contract, two interim contracts had been placed directly with the incumbent contractor to ensure a bridge between old and new contracts, ensuring maintenance, support and continuity of service during a period significantly disrupted by Covid-19.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 137 Decided: (1) that the interim contracts awarded directed to CRB Cunninghams for the provision of cashless catering solutions and online school payments be noted; (2) that the long term contract awarded to CRB Cunninghams for the provision of cashless catering solutions following a mini-competition for the Council’s requirements in a national collaborative framework for a period of five years at a cost of £770,078, with an option to consider further spend should the opportunity arise to provide add-ons that could advance the solution during the contract period, be noted, and (3) that it be noted that a separate procurement is being undertaken to secure a long term solution for online school payments. CONTRACT AWARD FOR SUPPLY AND DISTRIBUTION OF FROZEN FOODS 2022-26 24. There was submitted a report by the Head of Asset and Procurement Solutions (1) advising the Committee that approval had been provided, in accordance with General Contract Standing Order 21.3.2, to expediate the contract award for the supply and distribution of frozen foods to Brake Bros Ltd, and (2) indicating that the contract had been awarded for an initial period of four years with an option to extend for a period of two months with a contract award value of £8,340,000 exclusive of VAT. Decided: (1) that the award of a contract to Brake Bros Ltd for a period of four years with the option to extend for a period of two months be noted; (2) that it be noted that the Scotland Excel Supply and Distribution of Frozen Foods (1120) Framework had been used as the procurement route and that a direct award, conducted in conformance with the framework conditions, had been made to Brake Bros Ltd following an evaluation of all framework contractors, and (3) that it be noted that the contract with Brake Bros Ltd represented the best value proposal available to the Council in terms of the combined evaluation of price and quality criteria. CONTRACT AWARD FOR THE SUPPLY AND DISTRIBUTION OF MILK 2022-26 25. There was submitted a report by the Head of Asset and Procurement Solutions (1) informing the Committee that approval had been provided, in accordance with General Contract Standing Order 21.3.2, to expediate the contract awards for the supply and distribution of milk to Muller UK and Ireland Group LLP T/A Muller Milk and Ingredients, and (2) indicating that the contract had been awarded for an initial period of four years with an option to extend for a period of six months with a contract value of £2,431,836 exclusive of VAT. Decided: (1) that the award of a contract to Muller Milk and Ingredients for a period of four years, with an option to extend for a period of six months, be noted, and (2) that it be noted that Scotland Excel’s Supply and Distribution of Milk (Lot 1: Ref:05/21) was used as the procurement route and that a direct award, in conformance with the framework conditions, had been made to Muller Milk and Ingredients.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 138 CONTRACT AWARD FOR PROVISION OF OCCUPATIONAL HEALTH SERVICES AND EMPLOYEE ASSISTANCE PROGRAMME 26. There was submitted a report by the Head of People and Organisational Development (1) advising of the decision taken in accordance with General Contract Standing Order 21.3.2 to approve the award of a contract for the Council’s Occupational Health Services and Employee Assistance Programme to Health Management Ltd, and (2) indicating that the contract was for an initial period of 36 months commencing on 1 June 2022 and would initially expire on 31 May 2025 with the Council reserving the right to extend the contract for two additional twelve month periods until 31 May 2027 with a contract value to not exceed £2,775,000 exclusive of VAT. Decided: (1) that the award of the contract in accordance with General Contract Standing Order 21.3.2 to Health Management Ltd at the maximum value of £2,775,000 exclusive of VAT be acknowledged, and (2) that it be noted that the decision followed the completion of an approved procurement procedure, where the tender recommended for award has been evaluated as providing the most economically advantageous tender in terms of cost and quality for the Council. CONTRACTS AWARDED BELOW COMMITTEE APPROVAL THRESHOLD 27. There was submitted a report by the Head of Asset and Procurement Solutions notifying the Committee of contracts awarded between 1 January to 30 June 2022 with a value below the financial threshold requiring committee approval. Decided: that the contracts awarded below the committee approval threshold between 1 January and 30 June 2022, as per the process within the Council’s General Contract Standing Orders, be noted. It was agreed, in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items of business on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 6, 8 and 9 of Part 1 of Schedule 7A of the Act. P021: CITYDEAL - PROPOSED LAND TRANSACTIONS AT WINDMILLHILL STREET, MOTHERWELL 28. There was submitted a report by the Head of Asset and Procurement Solutions seeking consent for several linked transactions at Windmillhill Street, Motherwell to facilitate the relocation of a business to secure the land for the development of the Glasgow City Region Citydeal Ravenscraig Access Infrastructure Roads Projects (Programme of Work Reference P021). Decided: that the recommendations, as outlined in the report, be approved. PROPOSED PURCHASE OF FLATS AT DOWANFIELD ROAD, CUMBERNAULD 29. There was submitted a report by the Head of Asset and Procurement Solutions seeking consent to acquire 24 flats in Dowanfield Road, Cumbernauld to support the Council’s new housing supply programme.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 139 Decided: (1) that the purchase of 24 flats at Dowanfield Road, Cumbernauld in the terms as detailed in the report be approved, and (2) that all other terms and conditions be adjusted by the Head of Asset and Procurement Solutions. DISPOSAL OF KILBOWIE STABLE BLOCK, GALLANACH ROAD, OBAN, PA34 4PD 30. There was submitted a report by the Head of Asset and Procurement Solutions seeking consent to sell Kilbowie Stable Block, Gallanach Road, Oban to the highest bidder at closing date following a marketing campaign. Decided: (1) that the sale of Kilbowie Stable Block, Gallanach Road, Oban on the terms as detailed within the report to the highest bidder or their nominees be approved, and (2) that all other terms and conditions to be adjusted by the Head of Asset and Procurement Solutions. PROPOSED SALE OF FORMER WESTFIELD RECYCLING CENTRE, DEERDYKES PLACE, CUMBERNAULD, G68 9HE 31. There was submitted a report by the Head of Asset and Procurement Solutions advising of the results of a recent Open Market tender exercise in recommending the sale of the former Westfield Recycling Centre at Deerdykes Place, Cumbernauld. Decided: (1) that the sale of the former Westfield Recycling Centre, extending to 1.16 hectares of land at Deerdykes Road, Cumbernauld, to the highest bidder or their nominees be approved, and (2) that all other terms and conditions be adjusted by the Head of Asset and Procurement Solutions. PROPOSED PURCHASE OF HOUSES AT GARTFERRY ROAD, MOODIESBURN 32. There was submitted a report by the Head of Asset and Procurement Solutions seeking consent to acquire 12 residential properties at Gartferry Road, Moodiesburn to support the Council’s new housing supply programme. Decided: (1) that the purchase of 12 residential properties at Gartferry Road, Moodiesburn on the terms as detailed in the report be approved, and (2) that all other terms and conditions be adjusted by the Head of Asset and Procurement Solutions.
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FINANCE AND RESOURCES - 14 SEPTEMBER 2022 140 PROPOSED PURCHASE OF HOUSES AT LORNE PLACE, COATBRIDGE 33. There was submitted a report by the Head of Asset and Procurement Solutions seeking consent to acquire 24 residential properties at Lorne Place, Coatbridge to support the Council’s new housing supply programme. Decided: (1) that the increased purchase price for the 24 residential properties at Lorne Place, Coatbridge on the terms as detailed in the report be approved, and (2) that all other terms and conditions be adjusted by the Head of Asset and Procurement Solutions. PROPOSED PURCHASE OF LAND AT THORN ROAD, BELLSHILL 34. There was submitted a report by the Head of Asset and Procurement Solutions seeking consent to acquire land at Thorn Road, Bellshill to support the Council’s new housing supply programme. Decided: (1) that the purchase of approximately 4,330 square metres (1.066 acres) of land at Thorn Road, Bellshill, on the terms as detailed in the report, be approved, and (2) that all other terms and conditions be adjusted by the Head of Asset and Procurement Solutions. OFFICE RATIONALISATION – FLEMING HOUSE, CUMBERNAULD 35. There was submitted a report by the Head of Asset and Procurement Solutions (1) informing the Committee that, as part of the Council’s ongoing rationalisation of its office estate due to the reduced need for office accommodation following the introduction of the Hybrid Operating Model, it had been decided to review the operational activity within Fleming House, Cumbernauld; (2) reporting that Fleming House had subsequently been identified for closure with services utilising the wider estates support operations and that its closure would act as a catalyst for the wider regeneration of Cumbernauld Town Centre; (3) highlighting that, in addition to the relocation of Council services, due to the associated risk of the private commercial tenants also reviewing their office requirements in response to future operations, Notices to Quit were served on 2021 on all three commercial tenants who leased office space, with three tenants having now been removed over the course of 2021 and 2022 and with two of the tenants successfully relocating to other Council premises; (4) noting that two additional private tenants currently remained in occupation across the roof space and have leases with the Council for the siting of their telecommunications apparatus on the roof area; (5) indicating that one of the telecommunications apparatus provides blue light emergency services in the Cumbernauld area, and (6) detailing that, through a robust negotiation process, agreements in principle had now been reached with the two telecommunications companies to remove their apparatus from Fleming House and to relocate to the alternative sites agreed with the Council, subject to the appropriate planning permissions being obtained. Decided: (1) that authority be granted to the Head of Asset and Procurement Solutions to meet the relocation costs for the telecommunications company, as detailed in the report, up to the amount detailed in the report, to a new tower site within Cumbernauld, and (2) that all other terms and conditions be adjusted by the Head of Asset and Procurement Solutions.
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PLANNING - 15 SEPTEMBER 2022 141 15 September 2022 at 10 am. A Hybrid Meeting of the PLANNING COMMITTEE PRESENT Councillor Shevlin, Convener; Councillor Currie, Vice-Convener; Councillors Baudo, Beveridge, Brennan, Burgess, Campbell, M. Coyle, S. Coyle, T. Johnston, Lennon, Logue, Loughran, McManus, McNally, Robb, Smith, A. Stubbs, L. Stubbs and Woods. CHAIR Councillor Shevlin (Convener) presided. IN ATTENDANCE The Head of Planning and Regeneration, Planning and Place Manager, Planning Manager (North), Planning Manager (South); Planning Manager (Strategy and Policy); Communications Officer, and Committee Officer. Prior to the commencement of business, the Convener informed the Committee it was with great sadness that on Thursday, 8 September 2022 we heard of the death of Her Majesty the Queen who is the longest reigning British Monarch and had reigned for 70 years and asked the Committee to be upstanding to observe a one minute silence to commemorate Her Majesty. Thereon, the Committee observed a one minute silence. APOLOGIES Councillors Bustard and Duffy-Lawson. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Burgess, by virtue of a connection in having previously expressed a view in respect of Planning Application 21/01258/PPP, declared an interest in paragraph 2 and left the meeting during consideration of this application. Councillor Burgess, prior to consideration of the following item of business, having declared a connection by virtue of having previously expressed a view on planning application 21/01258/PPP, left the meeting during consideration of this application. PLANNING APPLICATIONS INDEX 2. There was submitted a report by the Head of Planning and Regeneration detailing planning applications submitted for planning consent. In respect of Planning Application 21/01258/PPP – Residential Development (in principle) and in detail for Infrastructure (initial access road extent, SUDS and drainage) land at Garrion Bridge and Horsley Brae, Overtown, Councillor Logue, seconded by Councillor Beveridge, moved that the application be granted. Councillor A Stubbs, seconded by Councillor Robb, moved that consideration of the application be continued.
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PLANNING - 15 SEPTEMBER 2022 142 Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 9 Members voted for the Amendment, as follows:- Councillors Baudo, Brennan, Johnston, Lennon, McManus, Robb, Smith, A Stubbs and L Stubbs. 10 Members voted in favour of the Motion, as follows:- Councillors Beveridge, Campbell, M Coyle, S Coyle, Currie, Logue, Loughran, McNally, Shevlin and Woods. 9 Members having voted for the Amendment and 10 Members having voted for the Motion, the Motion was accordingly declared carried and the application was granted. Decided: that the applications be dealt with in accordance with the Annex to this Minute. NOTICE OF PLANNING AND ENFORCEMENT NOTICE APPEALS LODGED 3. There was submitted a report by the Head of Planning and Regeneration advising of one planning and enforcement notice appeal which had been lodged with Scottish Ministers. Decided: that the report be noted.
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PLANNING - 15 SEPTEMBER 2022 143 ANNEX Application No: 21/01258/PPP Applicant: Taylor Grange (Garrion) Limited Development/Locus: Residential Development (In Principle) and in Detail for Infrastructure (Initial Access Road Extent, SUDS, and Drainage) - Land at Garrion Bridge and Horsley Brae, Overtown Decision: Grant subject to the decision notice not being issued until a legal agreement is concluded to secure education contributions Application No: 22/00413/FUL Applicant: Lumonics Developments LLP & Tulchan Developments Limited Development/Locus: Development of 5 Units Suitable for Class 5 and 6 Use with Ancillary Class 4 Use, Earthworks, Landscape Works, Access and Associated Development - Land at Woodside, Eurocentral, Holytown Decision: Grant Application No: 22/00697/FUL Applicant: Underdog Pets Limited Development/Locus: Change of Use from a Business Use to a Dog Grooming Facility with Ancillary Uses Including a Small Shop, a Training Academy for Dog Grooming, a Self Service Dog Washing Facility and the Manufacture of Dog Related Products - The Co-operative Group Limited, 70 Grayshill Road, Westfield, Cumbernauld Decision: Grant Application No: 22/00840/FUL Applicant: Mr Martin Moore Development/Locus: Detached Single Storey Dwelling - Land to Rear of 8 Whitehill Farm Road, Stepps Decision: Refuse
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 29 September 2022 at 10 am. A Hybrid Meeting of the POLICY AND STRATEGY COMMITTEE PRESENT Councillor Logue, Convener; Councillor Kelly, Vice-Convener; Councillors Barclay, Boyd, Brennan, Campbell, Carragher, Di Mascio, Hume, Jones, Larson, Leckie, Loughran, Magowan, Masterton, McBride, Nolan, Roarty, Stevenson, A. Stubbs and Watson. ALSO PRESENT In accordance with Standing Order 64(A) Councillors Robb, Bustard, Hughes and D. Johnston substituted for Councillors Ashraf, Duffy, Jarvie and Linden respectively. CHAIR Councillor Logue (Convener) presided. IN ATTENDANCE The Chief Executive; Deputy Chief Executive; Head of Financial Solutions; Head of Education (North); Head of Business and Digital; Head of Children, Justice and Social Work Services/Chief Social Work Officer; Head of Legal and Democratic Solutions; Head of Asset and Procurement Solutions; Head of People and Organisational Development; Head of Performance Planning and Quality Assurance; Head of Audit and Risk; Head of Business and Digital; Head of Strategic Communications; Business Manager, Social Inclusion, and Democratic Services Manager. APOLOGIES Councillors Ashraf, Duffy, Jarvie and Linden. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillor Bustard, by virtue of a close family member being involved in service delivery to the virtual school, declared a connection with agenda item 16 – Building Our Promise Community – but further declared that he considered the interest sufficiently remote that it did not preclude his participation in consideration of this matter. Councillors Hughes, by virtue of being the Office Manager for the relevant Scottish Minister responsible for resettlement and support, declared a connection with agenda item 17 – Ukrainian Displaced Persons – Resettlement and Support Arrangements – but further declared that she considered the interest sufficiently remote that it did not preclude her participation in that item. MINUTE OF MEETING OF THE AUDIT AND SCRUTINY PANEL OF 24 MARCH 2022 2. There was submitted the Minute of the meeting of the Audit and Scrutiny Panel held on 24 March 2022. Decided: that the Minute of the meeting of the Audit and Scrutiny Panel held on 24 March 2022 be approved.
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 P011: REVENUE RESOURCES BUDGET STRATEGY 3. There was submitted a report by the Head of Financial Solutions (1) providing an annual review on the Revenue Resources Budget Strategy and highlighting the continued progress in implementing and embedding this Strategy in the Council's financial planning arrangements; (2) informing the Committee of further considerations moving forward with future financial plans, and (3) setting out, given the challenges from the continued recovery from the pandemic and the current economic and financial environment, some of the implications of these factors in respect of key principles of the Strategy. Decided: (1) that the continued progress in implementing and embedding the key principles of the Revenue Resources Budget Strategy into the financial planning arrangements of the Council, and further considerations in moving forward with future financial plans, be acknowledged; (2) that it be recognised that unless there are any significant changes which impact on the validity of the key principles, no further updates on the implementation of the Strategy would be required, and (3) that the additional financial challenges as a result of the continued recovery from Covid-19, and the current challenging economic and financial environment, be recognised. IMPACT OF INFLATIONARY PRESSURES 4. There was submitted a report by the Head of Financial Solutions (1) highlighting the risks and impacts of inflationary pressures on Council service delivery, revenue budget, investment programmes and income recovery; (2) indicating that, whilst the Council's draft Medium Term Financial Plan includes prudent estimates of the recurring impact of inflation, the volatility of the current economic conditions and uncertainties over the availability of UK or Scottish Government interventions, the Council requires to gain a better understanding of the risks associated with inflation as a matter of urgency, and (3) noting that some local authorities across the UK have already indicated that inflationary pressures have required difficult decisions about their revenue budgets, capital programmes or service delivery and that this Council will be required to identify and manage the inflationary pressures to ensure that existing services remain affordable. Thereon, the Head of Financial Solutions provided an oral update to the report in terms of the value of the Pound and, also, on the Energy Price Cap for non-domestic premises, the situation for both had changed considerably since the report had been written. During consideration, the Convener intimated that recommendation 3 within the report to be amended to seek a report back to the Committee following determination of the matter by the Strategic Delivery Group. Decided: (1) that the wide-ranging impact of inflationary pressures on the Council's revenue budgets be acknowledged; (2) that the provisions already made in the Council's 2022-23 Revenue Budget and current reserves to manage in-year inflationary pressures be recognised; (3) that the ongoing work within Financial Solutions and other Services to gain a better understanding of the impact of inflation on service delivery and the Council's finances, and to ensure that there are effective processes in place to track any recurring impact to support ongoing decision making, be recognised, and
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 (4) that it be acknowledged that the Council's Strategic Capital Delivery Group continues to consider the implications of inflationary pressures on Capital Programmes within the context of updated Community Investment Fund projections and, following consideration, that a report be submitted to a future meeting of the Committee. During consideration of the following item, and due to technical issues relating to the Hybrid meeting system, the meeting stood adjourned until Tuesday, 4 October 2022 at 2 pm. The meeting reconvened on Tuesday, 4 October 2022 at 2 pm. There being present:- Councillor Logue, Convener; Councillor Kelly, Vice-Convener; Councillors Barclay, Boyd, Brennan, Campbell, Carragher, Di Mascio, Hume, Jones, Larson, Leckie, Loughran, Magowan, Masterton, McBride, Nolan, Roarty, A. Stubbs and Watson. ALSO PRESENT In accordance with Standing Order 64(A) Councillors Robb, M. McCulloch, Hughes and D. Johnston substituted for Councillors Ashraf, Stevenson, Jarvie and Linden respectively. APOLOGIES Councillors Ashraf, Jarvie, Linden, and Stevenson. COST OF LIVING RESPONSE 5. There was submitted a report by the Head of Regulatory Services and Waste Solutions (1) commenting that the cost-of-living crisis in the UK is creating unprecedented pressures on people already in poverty and that thousands of people in North Lanarkshire will be forced into fuel poverty and will require to make tough decisions about when and what they eat, what they can do in life and when they can afford to heat their home; (2) indicating that those supports coming from both the UK and Scottish Governments are evolving, but irrespective of this, the coming winter months will be extremely challenging for a significant number of households, and (3) outlining which current initiatives and assistance are currently in place within North Lanarkshire and what further assistance could be delivered. Councillor Logue moved, as a Motion, that the terms of the report be approved with the addition of an additional recommendation to read “that the Leader of the Council to write to the UK and Scottish Governments to highlight pressures which have been experienced by this Council and highlight the cost of living crisis facing residents throughout North Lanarkshire.” Thereon, Councillor Larson, seconded by Councillor Carragher, moved, as an Amendment, that the terms of the report be approved with an additional recommendation to read “Council will write to the Westminister Government outlining concerns about inflationary pressures and the resulting financial uncertainty brought about by the recent fiscal event. Council will also outline the further deepening impact this will have in relation to the cost of living crisis and ask that they take action to support devolved nations in supporting local authorities.” Following agreement between the mover of the Motion and the mover of the Amendment, a composite Motion was agreed namely that the recommendations contained within the report be approved with an additional recommendation to be contained therein to read “Council will write to the Scottish and UK Governments outlining concerns about the cost of living crisis, inflationary pressures and the resulting financial uncertainty brought about by the recent fiscal event.
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 Council will also outline the further deepening impact this will have in relation to the cost of living crisis and ask that they take action to support devolved nationals in supporting local authorities.” Decided: (1) that the critical nature of the immediate crisis facing many individuals, families and communities across North Lanarkshire be recognised; (2) that the actions already being delivered to assist with the current cost of living crisis be acknowledged; (3) that the principles that will govern any response from the Council to the crisis, as outlined within the report, be accepted; (4) that £450,000 of one-off grant funding for the period 1 November 2022 to 31 March 2023 be provided to the third sector to deliver an enhanced cost of living support across all Community Board areas; (5) that the proposal from the IJB for the creation of a "Cost-of-Living Helpline", for a period of 24 months, be supported; (6) that increased work locations be made available to all Council staff; (7) that an enhanced communications campaign be undertaken to provide signposting and assistance to all residents relevant to the cost-of-living crisis; (8) that a further report be presented to Committee during the second cycle of 2023 providing an update on the current position of the crisis and the effectiveness, or otherwise, of the initiatives introduced by the Council to mitigate the impact, and (9) that the Council will write to the Scottish and UK Governments outlining concerns about the cost of living crisis, inflationary pressures and the resulting financial uncertainty brought about by the recent fiscal event and, Council will also outline the further deepening impact this will have in relation to the cost of living crisis and ask that they take action to support devolved nations in supporting local authorities. PROGRAMME OF WORK (P005.1(2) & (3)) TACKLING POVERTY AND MAXIMISING THE LOCAL AUTHORITY ECONOMIC RECOVERY FUND 6. There was submitted a report by the Head of Children' Families and Justice Services/Chief Social Work Officer (1) providing an update on the implementation of the Tackling Poverty Strategy and the improved outcomes which have been achieved; (2) providing an Annual Child Poverty Action Report, covering the previous year’s activities and outlining future plans in line with statutory requirements and The Plan for North Lanarkshire, and (3) informing of the proposed approaches of the use of the Local Authority Covid Economic Recovery (LACER) funding from the Scottish Government for 2022-23 for the purposes of tackling financial insecurity and Fuel Hardship Payment. Decided: (1) that the updated "Towards a Fairer North Lanarkshire – Tackling Poverty Strategy – Action Plan", as outlined in Appendix 1 to the report, be approved; (2) that the Local Child Poverty Action Report for 2021-22, as set out in Appendix 2 of the report, be approved for publication and issued to the Scottish Government;
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 (3) that it be noted that the report has been referred to the NHS Lanarkshire Population Health Committee for subsequent approval; (4) that it be noted that the report has also been referred to the North Lanarkshire Partnership Strategic Leadership Board for consideration, and (5) that the proposed approaches to the use of the Local Authority Covid Recovery Funding for tackling financial insecurity and fuel hardship be approved. P012.1(1) - COMMUNITY INVESTMENT FUND - ANNUAL UPDATE 7. There was submitted a report by the Head of Financial Solutions (1) reminding the Committee that in September 2018 it had considered a report called "We Aspire – A Shared Ambition for North Lanarkshire" which had outlined proposals for the establishment of the Community Investment Fund (CIF); (2) explaining that the ambition of the CIF was to target the creation of additional resources of £500m over a 10 year period to support new capital expenditure in communities and would be funded through ring-fencing elements of future Council Tax income associated with the growth in housing and top-slicing an element of future Council Tax increases; (3) referring to a previous update presented to the Committee in December 2021 which highlighted a revised estimate of the potential funding available of £534.604m over the 10 year period; (4) explaining that this report provided an earlier than planned update to reflect Council Tax growth over the previous year and the impact of recent rises in base interest rates which would have an impact on the level of CIF borrowing that can be achieved and that, as a result of these factors, a prudent estimated of CIF resources over the 10 year period is now £492.364m, a reduction of £42.241m from the previous assessment, and (5) intimating that the combined impact of inflation and updated CIF projections will require the Council's Strategic Capital Delivery Group to manage the consequences on delivery of the Council's Capital Programmes. Decided: (1) that the updated assumptions highlighted in the report, and the reduction in available CIF resources of £42.214m over the 10 year period, be acknowledged; (2) that the impact on resources available within the current five year capital planning period, amounting to a reduction of £22.076m, be acknowledged, and (3) that it be acknowledged that the Council's Strategic Capital Delivery Group continues to assess the impact of the reduction of funding available, particularly in light of the impact of inflationary pressures on the Capital Programme. POW 11: FIVE YEAR MEDIUM TERM FINANCIAL PLAN 2023-24 TO 2027-28 8. There was submitted a report by the Head of Financial Solutions (1) providing an update on the five year financial forecast and outlining the challenges faced by the Council in maintaining medium term financial stability, whilst achieving the strategic priorities of the Council; (2) advising that taking the 2022-23 budget as the new baseline, the plan updates financial planning assumptions in relation to future revenue grant and other funding sources, along with increased cost pressures arising from employee costs, inflation and policy decisions; (3) summarising the Council's forecast financial position, with the envisaged scenario indicating a budget gap of £108.947m over the five year planning period and £74.817m for the three year budget period 2023-24 to 2025-26, and (4) reflecting other planning scenarios. Decided: (1) that the updated Medium Term Financial Plan 2023-24 to 2027-28 be acknowledged;
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 (2) that it be acknowledged that this Plan will be subject to ongoing review with changes reported through future Financial Outlook reports, and (3) that it be recognised that engagement of Elected Members is required to ensure options to address the budget gap in each financial year are identified, to enable the Council to set a balanced budget and that a series of budget briefing sessions will be arranged as required between October 2022 and January 2023 to progress this work. POW:003.2 DIGITAL NL – YEAR 4 ROADMAP 9. There was submitted a report by the Head of Business and Digital (1) reminding the Committee that the outcome of reviews of the Digital NL Programme had been approved by it in October 2020 and June 2021 and consideration had also been given by the former Transformation and Digitisation Committee to various updates to the Programme; (2) recalling that, at its meeting in February 2022, the former Transformation and Digitisation Committee considered the ongoing impact of Covid-19 on the year 3 programme and cessation of the System Integrator contract in April 2022 and the reduced development pool available within Business and Digital to address the residual year 3 and indicative year 4 programmes and a full review of the year 4 programme was approved, and (3) providing oversight of the review process and the planned year 4 roadmap which included the anticipated Benefits Realisation Programme. During consideration, a request was made that an update report be submitted to a future meeting of the Committee providing an update on the Roadmap and future plans for the next financial year, and beyond, to include details of savings which could be achieved. The Committee agreed that this request would be included within the recommendations contained within the report. Decided: (1) that the year 3 position be noted; (2) that the year 4 planned programme and associated benefits realisation be noted; (3) that the marginal overall variation in programme investment costs which can be contained within Business and Digital's overall capital allocation be noted, and (4) that an update report be submitted to a future meeting of the Committee providing an update on the Roadmap and future plans for the next financial year, and beyond, to include details of the savings which could be achieved. POW:072.2 - DATA AND INFORMATION MANAGEMENT STRATEGIC ROADMAP 10. There was submitted a report by the Head of Business and Digital Solutions (1) reminding the Committee that during 2019 the Council had commissioned its Digital Business Partner to assess the capacity of its existing information management data governance processes to deliver against the data-driven decision-making model envisaged by The Plan for North Lanarkshire; (2) reporting that the key deliverable from this engagement is the Data and Information Management Strategic Roadmap; (3) highlighting that aspects of the approved Roadmap are already underway through the Digital NL Programme but that, to successfully deliver against the outcomes contained within The Plan for North Lanarkshire, the Council requires an "advancing" data maturity score, and (4) providing an update on the actions being progressed, through the Roadmap, to support the Council to achieve this score and to ensure that it positions itself to effectively use data to support its decision-making and service delivery arrangements.
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 Decided: (1) that the completion of the work to date, and the continuing activities, be noted, and (2) that the revisions considered necessary, and now underway, for the Council to improve its data maturity score through the Strategic Data Roadmap be acknowledged. PROGRAMME OF WORK P088 - DIGITAL INFRASTRUCTURE: FRAMEWORK PROGRESS IN TRANSITIONING TO NEW SUPPLIER AND SOLUTION 11. There was submitted a report by the Head of Business and Digital (1) informing the Committee that the Programme of Work 2022-23, and indicative reporting timeline, approved by it on 17 March 2022 requires consideration of a progress update regarding the Digital Connectivity Services Framework which had been approved by the former Transformation and Digitisation Committee on 14 December 2021, and (2) providing focus on activities underway to support the Council's place-based approach, and the transition to the new supplier Commsworld Ltd and associated digital infrastructure solution. Decided: that the progress to date of Programme of Work item P088 be noted. PROCUREMENT STRATEGY - TOWN AND COMMUNITY HUB PROGRAMME 12. There was submitted a report by the Head of Asset and Procurement Solutions (1) reminding the Committee that in February 2019 it had approved an interim Procurement Strategy for Phase 3 of the Schools and Centres 21 Investment Programme which was now called the Town and Community Hub Delivery Programme and which had recommended that Hub South West Scotland Partnership be utilised for the procurement of six projects noted within the report which had approval at that time; (2) indicating that, during a recent audit, a recommendation had been made to update the Procurement Strategy to reflect recent developments with the Enterprise Contract, and (3) seeking approval of an updated Procurement Strategy for the remaining projects within Phase 3 of the Town and Community Hub Delivery Programme which recommends that a robust options appraisal be undertaken for two remaining projects which have not yet been procured via Hub South West to determine the most appropriate route to market. Decided: (1) that the updated Procurement Strategy for the Town and Community Hub Delivery Programme to provide a route for the Council to secure the remaining projects in the programme be approved, and (2) that it be acknowledged that all projects procured using this updated Procurement Strategy would be subject to a report to Committee seeking approval to enter into each agreement for construction. LEARNING ESTATE IMPROVEMENT PROGRAMME (LEIP) - PHASE 3: PROJECT BID TO SCOTTISH GOVERNMENT 13. There was submitted a report by the Head of Procurement and Asset Solutions (1) informing the Committee that the Council has the opportunity to bid for Scottish Government funding linked to the Learning Estate Strategy by the Learning Estate Improvement Programme (LEIP); (2) explaining that, as with previous rounds of funding, the Scottish Government requires councils to demonstrate that they have both financial and political approval for a project as part of the bid process; (3) recalling that a previous decision of the former Education and Families Committee in February 2021 was to prioritise Wishaw Town Hub within any future bids to the LEIP Programme and it had always been predicted
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 that external funding would be received along with the ability of the Council to secure match funding; (4) detailing that the financial position has changed over the last few years and that the Council does not currently have funding allocation for this project at this time; (5) intimating that, accordingly, two options are available to the Council, namely, Option 1 – Bid for Wishaw Town Hub as per the Committee decision, recognising the burden on capital and revenue budget planning, additionally bid for Chryston High extension and Gartcosh Community Hub – potentially maximising external funding to the Council, and Option 2 – Bid for Chryston High Extension and Gartcosh Community Hub only; (6) recommending that Option 2 be taken forward as it does not place any further pressure on the anticipated revenue savings required, whilst easing pressure on the Capital Programme. Councillor Logue, seconded by Councillor Kelly, moved the recommendations contained within the report and to include an additional recommendation to read “that the Leader of the Council write to the Scottish Government to express concerns about the impact of potential reduction in Capital Funding, the historical reduction of match funding in LEIP and the reliance on recurring revenue funding.” Councillor Carragher, seconded by Councillor Larson, moved, as an Amendment, the recommendations contained within the report. Thereon, in terms of Standing Order 39, the vote was taken by calling the roll. On the roll being called, 12 Members voted for the Amendment, as follows:- Councillors Barclay, Brennan, Carragher, Di Mascio, Hughes, Hume, Johnston, Larson, Magowan, Masterton, Robb, and A. Stubbs. 13 Members voted in favour of the Motion, as follows:- Councillors Boyd, Campbell, Duffy, Jones, Kelly, Leckie, Logue, Loughran, McBride, M. McCulloch, Nolan, Roarty and Watson. 12 Members having voted for the Amendment, 13 Members having voted for the Motion, the Motion was accordingly declared carried. Decided: (1) that Option 2 be progressed – namely that Chryston High Extension and the New Build Gartcosh Community Hub, are submitted to the Scottish Government as the Council's bid for LEIP Phase 3; (2) that both political and financial approval be provided in terms of the assurance required by LEIP criteria to support the associated bid, and (3) that the Leader of the Council writes to the Scottish Government to express concerns about the impact of potential reduction of Capital Funding, historical reduction of match funding in LEIP and the reliance on recurring revenue funding. RECOVER NL - PITCH IMPROVEMENT PROGRAMME 14. There was submitted a report by the Head of Asset and Procurement Solutions (1) reminding the Committee that as part of the Recover NL Programme, £2.2m had been allocated for a number of pitch improvements across North Lanarkshire and that it had been anticipated that funding would be utilised to upgrade four existing grass pitches to synthetic surfaces, along with upgrading existing synthetic pitches where this was required; (2) further recalling that it had been recognised that a feasibility study to further understand costs associated with upgrading grass pitches was required; (3) presenting the resulting feasibility report for upgrade work on each pitch and assessing the associated risk and challenges of delivering each of these pitches around infrastructure such as parking, changing accommodation and floodlighting; (4) highlighting that, from the feasibility study
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 work that had been carried out, it has been determined that the £2.2m budget would not cover the costs of the proposals presented and previously agreed within the budget and that, ultimately, a decision is required to allow for the funding to be spent appropriately and timeously; (5) outlining four options for consideration by the Committee together with financial costings for each. Decided: that Option 4, as outlined in the report be approved namely (a) to convert four grass pitches to synthetic surfaces at Cleland, Mossend, Harthill and Moodiesburn, subject to each project being deliverable and sustainable funding being identified within the current capital plan allocations, and (b) to defer the replacement of carpets to a future year of the current five year programme, recognising a prioritisation of spend in this area if funding becomes available. FAMILY LEAVE FOR ELECTED MEMBERS 15. There was submitted a report by the Head of Legal and Democratic Solutions (1) informing the Committee that in September 2019, COSLA Leaders had agreed to the circulation to councils, for voluntary adoption, its Family Leave Guidance; (2) advising that a final version of the guidance was subsequently circulated in April 2020, and (3) recommending that the Family Leave Guidance as issued by COSLA be adopted by the Council whilst recognising that adoption of that guidance by the Council does not confer any legal and/or contractual rights on either the Council or Elected Members. Councillor A. Stubbs, seconded by Councillor Brennan, moved, as an Amendment, that Recommendation 1 be amended to read “that the family leave guidance, as issued by COSLA, be adopted by the Council with the following alteration: second bullet point, delete maximum of two weeks paternity leave and replace with the maximum of four weeks paternity leave. This is in line with the policy adopted for Council staff” and include an additional recommendation to read “Elected Members on parental leave will be entitled to nominate one Member to act as their proxy for any vote within Council meetings to avoid pressure on parents to attend meetings during parental/family leave.” Thereon, the Convener reminded the Committee that only full Council could amend Standing Orders. Decided: (1) that the Family Leave Guidance, as issued by COSLA, be adopted by the Council, with the provision for a maximum of two weeks paternity leave to be replaced with a maximum of four weeks paternity leave; (2) that it be acknowledged that adoption of the guidance by the Council does not confer any legal and/or contractual rights on either the Council or Elected Members, and (3) that a report be submitted to the Council meeting in December 2022 setting out options on whether Elected Members on parental leave could be entitled to nominate one other Elected Member to act as their proxy for any vote within Council meetings to avoid pressure on parents to attend meetings during parental/family leave. Councillor Bustard, prior to consideration of the following item of business, had declared a connection by virtue of a close family member being involved in Service Delivery to the virtual school. Councillor Bustard was not present at the reconvened meeting. BUILDING OUR PROMISE COMMUNITY 16. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer recommending that, as the next step in the Promise journey, partners reaffirm their commitment to a Promise Pledge and the hosting of a conference to explore key issues and
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 opportunities including new approaches and joint work with local communities to foster a sense of shared ownership and accountability towards improving lives and outcomes for children, young people and their families. Decided: (1) that the progress to date in North Lanarkshire by the Children Services Partnership in implementing “the Promise”, including the establishment of a core Promise Team be noted; (2) that the recent commitment by the North Lanarkshire Community Planning Partnership Strategic Leadership Board to examine where partners can support delivery of the Promise in North Lanarkshire be endorsed, and (3) that a joint Conference be organised as a vehicle to reaffirm all partners’ commitment to the Promise through a Promise Pledge, to inform both the future direction and development of services and a building of a Promise Community with a report on the outcomes of the Conference to be submitted to a future meeting of the Committee. Councillor Hughes, prior to consideration of the following item of business, had declared a connection by virtue of being the office manager for the relevant Scottish Minister responsible for resettlement and support, and had further declared that she considered the interest was so sufficiently remote that it did not preclude her participation in consideration of the matter. UKRAINIAN DISPLACED PERSONS – RESETTLEMENT AND SUPPORT ARRANGEMENTS 17. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) providing an update on the resettlement and the support of Ukrainian Displaced Persons (UDPs) in North Lanarkshire through both the UK-wide Homes for Ukrainian Scheme and Scottish Super Sponsor Scheme, both of which were set up in response to the humanitarian crisis in Ukraine; (2) reminding the Committee of the Council’s leading reputation in the support and resettlement of refugees since 2007; (3) explaining that whilst the scale of arrivals and supporting framework for UDPs is substantially different from previous such schemes, arrangements have been put in place to support Ukrainian arrivals in North Lanarkshire which have been built on the experience and strong partnership work which has been developed through the Council’s involvement in previous schemes, and (4) outlining work undertaken to date to support those arriving and resettling, at this point on an assumed temporary basis, in North Lanarkshire to the Homes for Ukraine and Super Sponsor Schemes as well as those housed temporarily within Welcome Hub accommodation in the area and setting out and seeking approval for future arrangements to support Ukrainian resettlement. Decided: (1) that the position with the introduction of Ukrainian Schemes be noted; (2) that the approach outlined within the report to future resettlement support for UDPs be endorsed, and (3) that the oversight of this work be remitted to the Member Officer Resettlement and Relocation Group, which had been established to oversee the implementation of other resettlement schemes in North Lanarkshire, reflected in the current programme of work PO84.1(8). NATIONAL CARE SERVICE BILL – CALL FOR VIEWS AND FUTURE PLANNING 18. There was submitted a report by the Head of Children, Families and Justice Services/Chief Social Work Officer (1) recalling that following the independent review of Adult Social Care led by Derek Feeley, the Scottish Government undertook a consultation on the proposal to establish a National
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 Care Service (NCS) in Autumn 2021; (2) attaching the Council’s Response to a Call for Views which had been made following the publication of the National Care Service (Scotland) Bill in June 2022; (3) explaining that the NCS Bill will be considered at Stage 1 of the process by four parliamentary Committees, reflecting the fact that this represents potentially the biggest public sector reform in decades with substantial impacts for local authorities and the future delivery of support to individuals and families; (4) highlighting that the response had been agreed by the Corporate Management Team due to the narrow submission deadline of 2 September which precluded consideration by Committee, with the response drawing on the Council’s response to the NCS Consultation which had been agreed by this Committee in October 2021 whilst also raising additional concerns arising from the framing of the legislation and proposed Bill process, and (5) proposing that in view of the significant and wide- ranging impact on the Council of NCS proposals as framed within the Bill and, in line with the approach taken during the Consultation period, that a Member Officer Group be established to both guide the Council’s future engagement with the Bill process and support planning and management of the potential impact for the Council. Decided: (1) that the Council’s response to the Call for Views, as attached as Appendix 1 to the report, be noted and homologated, and (2) that the establishment of a Member Officer Group to guide future engagement with the Bill process and future planning with respect to NCS be approved. HOME TO SCHOOL TRANSPORT PROVISION 2022-23 19. There was submitted a report by the Head of Education (North) (1) recalling that on 16 August 2022, Strathclyde Partnership for Transport (SPT) had advised that it had failed in its contractual obligation to arrange transport for over 1600 children and young people due to attend schools in North Lanarkshire the following day and that this failure affected over 40 individual contract routes and came despite previous communication from SPT that over 99% of all contracts were in place; (2) advising that in response to this situation, Education and Families set up a Transport Emergency Group under the Corporate Resilience Framework to design and implement a design of complex and far-reaching actions designed to mitigate a series of significant consequences and impacts; (3) reporting that as 25 August 2022, all children and young people affected had now had a transport offering put in place and that work continued to improve temporary arrangements on an ongoing basis, and (4) advising that SPT has committed to both an internal review and a joint review with the Council with such a review requiring to consider specific mitigations that could be deployed to counteract market volatility. Councillor Larson, seconded by Councillor Carragher, moved, as an Amendment, an additional recommendation to read:- “That Council requires the completed review to be tabled for Full Council and no options or recommendations are implemented without a decision made by elected members.” The Convener confirmed that he was content to accept the terms of the Amendment. Decided: (1) that the contents of the report be endorsed; (2) that the internal review and joint review by and with SPT respectively, noting that Elected Members will receive reports on the outcomes of these reviews, be endorsed, and (3) that the outcome of the completed review be submitted for consideration by the Council at its meeting in December 2022 and, that no options or recommendations be implemented without a decision being made by elected members.
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POLICY AND STRATEGY - 29 SEPTEMBER 2022 147 It was agreed in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following item on the grounds that the business involved the likely disclosure of exempt information as defined in paragraph 14 of Part 1 of Schedule 7A of the Act. REVIEW OF SERIOUS ORGANISED CRIME AND COUNTER TERRORISM ARRANGEMENTS 20. There was submitted a report by the Head of Legal and Democratic Solutions providing information in relation to the strategies to tackle the issues and threats to local communities from terrorism and serious and organised crime. Decided: (1) that the actions outlined in the report be endorsed, and (2) that, otherwise, the contents of the report be endorsed.
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REGULATORY - 4 OCTOBER 2022 156 Motherwell, 4 October 2022 at 10 am. A Meeting of the REGULATORY COMMITTEE PRESENT Councillor McLaren, Convener; Councillor McVey, Vice-Convener; Councillors Dunbar, Hughes, Kelly, Robb, Thomas and Watson. CHAIR Councillor McLaren (Convener) presided. IN ATTENDANCE The Solicitor (Licensing) and Administrative Officer, Legal and Democratic Solutions. ALSO IN ATTENDANCE Inspector Conn, Police Scotland. In respect of paragraph 2 – Civic Licensing Standards Officer. APOLOGIES Councillors Barclay, Crichton, Docherty, Shevlin, Smith and Sullivan. DECLARATIONS OF INTEREST IN TERMS OF THE ETHICAL STANDARDS IN PUBLIC LIFE ETC. (SCOTLAND) ACT 2000 1. Councillors Robb and Thomas, by virtue of the complainant being known to them, declared an interest by virtue of a connection in respect of paragraph 2 – Private Hire Driver's Licence – Complaint – Piotr Okalinski, and left the meeting during consideration of this item. It was agreed in terms of Section 50A(4) of the Local Government (Scotland) Act 1973, that the public be excluded from the meeting for the following items on the grounds that the business involved the likely disclosure of exempt information as defined in paragraphs 3 and 6 of Part 1 of Schedule 7A of the Act. HEARINGS Councillors Robb and Thomas, prior to consideration of the following item of business, having declared a connection by virtue of the complainant being known to them, left the meeting during consideration of this item. (1) PRIVATE HIRE DRIVER'S LICENCE - COMPLAINT - PIOTR OKALINSKI 2. With reference to paragraph 5 of the Minute of the meeting of this Committee held on 13 September 2022, in terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, there was submitted a complaint received from Julia Stachurska, relative to Piotr Okalinski, who currently held a Private Hire Driver's Licence.
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REGULATORY - 4 OCTOBER 2022 157 The Administrative Officer then indicated that Julia Stachurska was not in attendance. The Solicitor (Licensing) then advised that contact had been received from Julia Stachurska in the preceding days, when she had advised that due to illness, she would be unable to participate in the meeting. Thereafter, the Committee determined that consideration of the matter should proceed in Julia Stachurska's absence. The Committee then (1) considered the written complaint received from Julia Stachurska; (2) heard the Civic Licensing Standards Officer provide an overview of the matter, and (3) heard Piotr Okalinski's representative, Ewa Haveninka, speak in respect of the complaint. Thereafter, Piotr Okalinski, Ewa Haveninka and the Civic Licensing Standards Officer withdrew from the meeting and the Committee resumed consideration of the matter. Piotr Okalinski, Ewa Haveninka and the Civic Licensing Standards Officer were then re-admitted to the meeting. The Committee, having determined that the complaint by Julia Stachurska, relative to Piotr Okalinski, in respect of his Private Hire Driver's Licence be upheld, then heard Ewa Haveninka, on behalf of Piotr Okalinski, in mitigation. Thereafter, Piotr Okalinski, Ewa Haveninka and the Civic Licensing Standards Officer withdrew from the meeting and the Committee resumed consideration of the matter. Piotr Okalinski, Ewa Haveninka and the Civic Licensing Standards Officer were then re-admitted to the meeting. Councillor Watson, seconded by Councillor Dunbar, moved that the Head of Legal and Democratic Solutions issue Piotr Okalinski with a formal written warning. Councillor McVey, seconded by Councillor Hughes, moved, as an amendment, that Piotr Okalinski's Private Hire Driver's Licence be suspended for a period of two weeks, with immediate effect. On a vote being taken, 3 Members voted for the amendment, and 3 Members voted for the motion. The vote being equal, the Convener exercised his casting vote in favour of the motion which was accordingly declared carried. Decided: that, in terms of paragraph 11 of Schedule 1 of the Civic Government (Scotland) Act 1982, the complaint by Julia Stachurska, relative to Piotr Okalinski, in respect of his Private Hire Driver's Licence, firstly be upheld, and secondly that the Head of Legal and Democratic Solutions issue Piotr Okalinski with a formal written warning. (2) TAXI DRIVER'S LICENCE - NEW APPLICATION - JENNIFER MOYES 3. There was submitted (1) an application by Jennifer Moyes for a Taxi Driver's Licence, and (2) an objection to the application received from the Chief Constable, Police Scotland. The Committee then heard Inspector Conn outline the Chief Constable's objection to the application and Jennifer Moyes speak in support of the application. Thereafter, Jennifer Moyes and the representative of Police Scotland withdrew from the meeting and the Committee resumed consideration of the matter. Jennifer Moyes and the representative of Police Scotland were then re-admitted to the meeting. Decided: that the application by Jennifer Moyes for a Taxi Driver's Licence be refused