Agenda Document Pack - Council - 18/12/2025
North Lanarkshire Council · 18 December 2025
Back to Council — 18 December 2025 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
Page 1
Clerk Name: Mark Hamill Clerk Telephone: 07811294702 Clerk Email: committee@northlan.gov.uk 9 December 2025 Members of the Council Chief Executive’s Office Rachel Blair Chief Officer (Legal & Democratic) Civic Centre, Windmillhill Street, Motherwell ML1 1AB www.northlanarkshire.gov.uk Notice is given that a Meeting of the Council is to be held in the Council Chamber, Civic Centre, Windmillhill Street, Motherwell, ML1 1AB on Thursday, 18 December 2025 at 16:00 PM which you are requested to attend. The agenda of business is attached. Des Murray Chief Executive Members : D Ashraf, A Ballinger, C Barclay, B Baudo, A Beveridge, M Boyd, H Brannan-McVey, G Brennan, B Burgess, A Bustard, J Cairns, A Campbell, T Carragher, C Costello, M Coyle, S Coyle, D Crichton, G Currie, P Di Mascio, K Docherty, K Duffy, A Duffy-Lawson, H Dunbar, T Fisher, F Fotheringham, W Goldie, H Gray, K Harmon, M Hughes, J Hume, L Jarvie, D Johnston, T Johnston, J Jones, P Kelly, J Keltie, A Khan, K Larson, J Leckie, G Lennon, J Logue, H Loughran, F MacGregor, A Masterton, M McBride, B McCluskey, A McCrory, B McCulloch, M McCulloch, P McDade, F McKay, R McKendrick, J McLaren, C McManus, M McPake, J McPhilemy, A McVey, L Mitchell, L Nolan, P Patton, C Quigley, J Reddin, L Roarty, D Robb, G Robinson, N Shevlin, W Shields, A Smith, A Stubbs, L Stubbs, R Sullivan, A Thomas, J Toner, S Watson, C Williams, N Wilson, G Woods. Page 1 of 48
Page 2
Page 2 of 48
Page 3
Agenda 1 Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 2 Demolition of Allan, Coursington and Draffen Towers, Motherwell - Video Presentation 3 Minutes of Meetings of Committees, Sub-Committees and Panels - Cycle 4 Submit volume of minutes of meetings of Committees, Sub- Committees and Panels for Cycle 4 for approval in terms of standing order number 21 (copy to follow) 4 Membership of the Convention of Scottish Local Authorities (COSLA) Submit report by the Chief Officer (Legal and Democratic) seeking to clarify and confirm the Council's entitlement and political balance for representation on COSLA Convention. 7 - 14 5 Membership of Committees, Sub-Committees, Panels, Working Group and Outside Bodies Submit proposed amendments to Membership of Committees, Sub-Committees, Panels, Working Groups and Outside Bodies (copy to follow) 6 Advancing Democratic Engagement through Electronic Voting and the Mobile Hybrid Meeting System Submit report by the Chief Officer (Legal and Democratic) providing an update on the progress of the implementation of the Electronic Voting and Meeting Hybrid Meeting System, following the award of the contract. 15 - 24 Remit 7 Remit from Housing Committee of 5 November 2025 - Housing Revenue Account – 2026/27 Revenue Estimates Submit report by the Chief Officer (Finance and Technology) presenting information that will enable the Council to set its Housing Revenue Account (HRA) budget and rent levels for 2026/2027. 25 - 34 Page 3 of 48
Page 4
8 Aquatec Submit report by the Chief Officer (Community Operations) providing an update on the current position in terms of the deteriorating condition and the costs associated with repairing all issues currently identified within the Aquatec. 35 - 44 NOTICE OF MOTIONS 9 Notice of Motion submitted by Councillor Smith and Councillor Barclay “Council notes that 9th December 2025 marked the 70th anniversary of the designation of Cumbernauld in 1955 as one of Scotland’s new towns, following the establishment of the Cumbernauld Development Corporation in 1956 and construction commencing on the first housing development in 1957. Council recognises the significance of this anniversary locally and nationally, and notes that a number of community-led events and activities are already in planning to mark the occasion during 2026. Council further acknowledges the cultural, social, and economic contribution made by Cumbernauld and its residents over the past seven decades. Council therefore requests that the anniversary be publicly recognised and acknowledged and that the Council provide support, where appropriate, in line with available resources” 10 Notice of Motion submitted by Councillor Mitchell and Councillor Keltie “Council notes that there are grassed areas across North Lanarkshire which have historically been gated or padlocked for reasons no longer clearly recorded. These areas continue to be maintained by the Council, while public access remains restricted. In some cases, padlocks have been removed by residents and not reinstated by the Council, suggesting a possible change in community expectation and use. Council recognises the public health and wellbeing benefits associated with access to green space. Council agrees that a report be submitted to a future meeting of the Environment and Climate Change Committee detailing: Page 4 of 48
Page 5
• Locations where access to grassed areas is restricted; • Ownership and the original or current rationale for access restrictions; • Legal, safety, operational or financial considerations relating to public access; and • Options for future access arrangements, including associated costs and implications.” 11 Notice of Motion submitted by Councillor Toner and Councillor Ballinger “Council notes the amendment approved at the meeting of the full Council on 27 March 2025 relating to school transport eligibility. Council further notes that elected members receive representations regarding the effects of the revised qualifying distance threshold for secondary school transport. Council recognises its duties under the Education (Scotland) Act 1980 to make such arrangements as it considers necessary for the provision of school transport and the importance of ensuring that the school transport policy has regard to all pupils, including those with medical needs and other additional support needs. Council therefore requests that the Education, Children and Families bring a policy update report to a future meeting of the Education, Children and Families Committee. The report should: • summarise the current eligibility arrangements within the transport policy, including how applications on health-related grounds are considered; • provide high-level monitoring data on applications and outcomes since implementation of the revised distance threshold; and • identify any areas where the policy may benefit from clarification or improvement to ensure continued compliance with statutory duties. Page 5 of 48
Page 6
Council reaffirms its commitment to fair and equitable access to education for all pupils” QUESTIONS 12 Questions Received in Terms of Standing Order 51 - None Received 13 Committee Questions Log - Cycle 4 2025 Submit the Questions Log for Cycle 4 of 2025 outlining the questions asked at Committee Meetings during the cycle together with the officer responses. (A3 copy attached to agenda pack) 45 - 48 Page 6 of 48
Page 7
North Lanarkshire Council Report Council Does this report require to be approved? ☒ Yes ☐ No Ref REB/MH Date 18/12/25 Membership of the Convention of Scottish Local Authorities (COSLA) From Rachel Blair, Chief Officer (Legal and Democratic) E-mail blairr@northlan.gov.uk Telephone Executive Summary This report seeks to clarify and confirm North Lanarkshire Council’s entitlement and political balance for representation on the COSLA Convention in accordance with the COSLA Constitution (2021) and Standing Order 33 of the Council’s Standing Orders. North Lanarkshire Council is allocated six seats on the COSLA Convention, as confirmed within Appendix 1 of the COSLA Constitution. Representation must reflect the political balance of the Council and be drawn proportionately from recognised Political Groups. Historic appointments made since 2022 have not reflected the COSLA Constitution requirement for politically balanced representation. This report therefore proposes revised membership allocations aligned to the Council’s current political composition. Recommendations It is recommended that Council: (1) Acknowledges the requirement within the COSLA Constitution that Member Councils appoint representatives to the COSLA Convention on a basis which reflects the balance of political group strength; (2) Agrees that current representation is not compliant with COSLA constitutional requirements; (3) Approves the revised allocation of seats based on the current political balance under Standing Order 33 as follows: Political Group Seats Labour 3 SNP 2 Others (Independent / Green / British Unionist) 1 Conservative 0 Item 4 Page 7 of 48
Page 8
1 Background 1.1 The Convention of Scottish Local Authorities (Cosla) represents Scotland’s 32 local authorities, and its governance structure is set out in its Constitution. Clause 6.1 requires that representation to the Convention must reflect the balance of party strength within each Member Council. North Lanarkshire Council is entitled to six representatives. 1.2 Historic membership patterns have varied following each election cycle. Since 2003, allocation has been: Year Allocation 2003 5 Labour, 1 SNP 2007 4 Labour, 2 SNP 2012 6 Labour 2017 3 Labour, 2 SNP, 1 Conservative 2022 (initial) 4 SNP, 2 Labour 2022 (revised) 3 SNP, 2 Labour, 1 Conservative 1.3 The appointments made from 2022 onward did not reflect either COSLA’s constitutional proportionality nor Standing Order 33 political balance requirements. 2 Report 2.1 This report sets out the required allocation of the six available COSLA representative positions in accordance with the COSLA Constitution and relevant Standing Orders. This report provides the proportionality calculation, rationale, and confirmation of entitlement based on the current political composition of the Council. 2.2 Clause 6.1(a) of the COSLA_CONSTITUTION_2021.pdf provides: “Representatives appointed by Member Councils … shall be on a basis which reflects the balance of party group strength within each Member Council.” 2.3 This provision ensures that representation at COSLA is fair, transparent, and proportionate to the democratic mandate within each member authority. It also safeguards against disproportionate allocation of seats and ensures political balance is maintained with consistency across all Council appointments. 2.4 Further, the Council’s own procedures require that proportionality in appointments reflects Standing Order 33, which sets out the current political balance within the (4) Acknowledges that the seat allocated to “Others” will be filled through nomination from the recognised cross-party grouping comprising Independent members, the Scottish Green Party representative and the British Unionist representative. The Plan for North Lanarkshire Priority All priorities Ambition statement All ambition statements Programme of Work Statutory / corporate / service requirement Page 8 of 48
Page 9
authority. These procedures, taken together, form the basis of proportional assessment and allocation of the six COSLA representative positions. 2.5 The current political composition of the Council is as follows: Group Seats Held Percentage Labour 32 42% SNP 24 31% Others 16 21% Conservative 5 6% Total 77 100% 2.6 This composition forms the basis of proportional entitlement to COSLA representation and applying the proportional balance to the available six seats: • Labour: → 6 × 42% = 2.5→ rounded to 3 seats; • SNP: → 6 × 31% = 1.9 → rounded to 2 seats; and • Others: → 6 × 21% = 1.26 → rounded to 1 seat. 2.7 Rounding follows established practice, ensuring proportionality is applied in a fair and systematic manner. The “Others” seat is confirmed as belonging to the recognised grouping comprising Independent Members, the Scottish Green Party Member and the British Unionist Party Member. This grouping has been consistently recognised for the purpose of committee proportionality and therefore continues to apply in relation to COSLA representation. 2.8 Accordingly, constitutionally compliant allocation is: • 3 Labour; • 2 SNP; and • 1 Others. Conclusion 2.9 The Cosla Constitution requires proportionality in Convention membership. The current six-member allocation does not reflect the political composition of the Council and is therefore non-compliant. Implementing the revised allocation ensures: • Compliance with Cosla governance requirements; • Consistency with Standing Order 33; and • Fair representation across political groups. 2.10 Approval of the revised composition will allow the Council to regularise its position. 3 Measures of success 3.1 Success will be determined by: • Appointment practice consistently applying political proportionality following future elections; and • Transparent and constitutionally compliant external representation by North Lanarkshire Council. Page 9 of 48
Page 10
4 Supporting documentation None. Rachel Blair Chief Officer (Legal and Democratic) Page 10 of 48
Page 11
5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☒ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☐ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The report contains legal considerations relating to compliance with the Cosla Constitution and the Council’s Standing Orders. Specifically, Clause 6.1(a) of the Cosla Constitution requires that appointments to Cosla be made in a manner that reflects the political balance of the Council. The application of proportionality in determining representation is therefore a statutory and constitutional requirement. The recommendations ensure that appointments are made in accordance with these governance provisions, helping to safeguard the Council from procedural challenge and ensuring transparency, fairness, and adherence to established legal frameworks. Page 11 of 48
Page 12
5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☒ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 12 of 48
Page 13
5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 13 of 48
Page 14
Page 14 of 48
Page 15
North Lanarkshire Council Report Council Does this report require to be approved? ☐ Yes ☒ No Ref REB/MH Date 18/12/25 Advancing Democratic Engagement through Electronic Voting and the Mobile Hybrid Meeting System From Rachel Blair, Chief Officer (Legal and Democratic) E-mail blairr@northlan.gov.uk Telephone Executive Summary The purpose of this report is to provide Council with an update on the implementation of the Electronic Voting and Mobile Hybrid Meeting System, outlining the progress made following contract award, the key features and benefits of the system, and the planned timeline for roll-out and adoption. The project forms a central part of the Council’s ongoing commitment to modernising its democratic processes; improving accessibility, transparency, and participation in decision- making across all communities. Building on the Council’s approved reports since 2020 on hybrid and remote meeting arrangements, this initiative also supports the Review of the Council’s Democratic, Committee and Decision-Making Governance Procedures and aligns with the Digital North Lanarkshire Programme of Work. Recommendations It is recommended that Council acknowledges: (1) That the contract for the Electronic Voting and Mobile Hybrid Meeting System is awarded to Public-i Ltd in the sum of £217,911.69, commencing in 2026, for an initial period of 28 months; (2) The next steps and the implementation timeline for the system, including training, phased deployment, and integration into community venues; and (3) That a review of digital support to Elected Members will be undertaken a further report to be submitted to Council in Committee Cycle 2, 2026, setting out future options. The Plan for North Lanarkshire Priority All priorities Ambition statement All ambition statements Programme of Work Statutory / corporate / service requirement Item 6 Page 15 of 48
Page 16
1 Background 1.1 The Council, at its meeting on 19 December 2024, approved the award of a contract to Public-i Ltd for the provision of a Mobile Hybrid Webcasting and Electronic Voting System in the sum of £180,000 for an initial three-year period, subject to successful system testing. This decision followed earlier reports to Council between 2020 and 2021, which introduced hybrid and remote meeting protocols, approved changes to Standing Orders, and established the governance framework for conducting meetings in a hybrid format 1.2 Subsequent reports, including that of 28 March 2024, instructed a review of voting arrangements and digital participation tools to enhance governance efficiency and transparency. The latest phase builds directly on this progression; integrating electronic voting with mobile hybrid meeting capability, allowing Council and Committee meetings to be conducted seamlessly both in the Civic Centre and in community locations. 2 Report System Testing and Evaluation 2.1 Following Council approval extensive testing was undertaken with Public-i between May and October 2025, encompassing six structured sessions. The testing programme focused on: • Compatibility and Security: Integration with the Council’s Microsoft Teams platform and network infrastructure. • Electronic Voting: Customisation of voting processes and reporting features; and • Mobile Hybrid Functionality: System performance in both fixed and portable settings. 2.2 Testing locations included the Civic Centre Council Chamber, Chryston Community Hub, and Riverbank Community Hub, simulating a range of meeting environments and connectivity conditions. The system successfully met all operational, technical, and security benchmarks, passing the Council’s internal Technical Governance Assurance Process. System Overview and Functionality Electronic Voting 2.3 The integrated electronic voting platform allows members to cast votes securely via: • Microphone console (in-chamber use); and • Council-issued laptops or mobile phones using the Teams plug-in. 2.4 The system automatically records, tallies, and displays voting outcomes, ensuring accuracy and transparency. Mobile Hybrid Meeting System 2.5 The mobile functionality allows the Council to host meetings at community venues with full webcast and voting capability. Benefits include: • Webcasting from all Committee Rooms and designated community locations; Page 16 of 48
Page 17
• Enabling hybrid Community Board meetings; • Supporting the Council’s priority to enhance participation, capacity, and empowerment across our communities; • Strengthened resilience and business continuity through portable functionality; and • Integrated microphones, video, and hybrid control system, reducing the risk of technical failure. Chamber Infrastructure and Technical Changes 2.6 The new system introduces a simplified and more resilient configuration: • Replacement of legacy hardware with a compact, integrated communications hub; • Installation of a dedicated operator tablet and control screen for agenda management and voting oversight; and • Streamlined cabling and connectivity, reducing maintenance complexity and potential points of failure. 2.7 A secondary mobile system will enable identical functionality at off-site locations, ensuring full operational continuity should the Council Chamber become unavailable. 2.8 A compliant and strategically aligned procurement exercise was undertaken through the Crown Commercial Service (CCS) G-Cloud 14 framework via a Direct Award process. This route ensured full compliance with the Council’s Contract Standing Orders and the Public Contracts (Scotland) Regulations, while securing a best-value solution that aligns with the Council’s digital transformation and governance improvement objectives. 2.9 Following a robust evaluation, the contract was awarded to Public-i Ltd, the Council’s existing hybrid webcasting partner. This approach delivers continuity, cost efficiency, and proven technical compatibility with the Council’s established infrastructure and support arrangements. The award includes the provision, configuration, and implementation of the following key components: • Two Portable Hybrid Webcasting Encoders; • Two MTR Hybrid Boxes; • Eight Avonic HD Camera; • 100 Delegate Microphone Units incorporating touch screens and gooseneck microphones; • 100 Voting, Hybrid Link, and Seat Identification Licences; • A Portable PA System for flexible deployment in off-site locations; and • Comprehensive Training, Live Monitoring, and Helpdesk Support to ensure operational resilience and user confidence. 2.10 The total contract value of £217,911.69 will be financed through a balanced investment approach, comprising: • £176,000 from the Capital Programme, supporting infrastructure and equipment; and • £41,911.69 from the Revenue Budget to cover ongoing licensing, maintenance, and support costs. Page 17 of 48
Page 18
Training and Member Support 2.11 Comprehensive training will be delivered to both officers and Elected Members covering: • Use of the electronic voting features; • Participation in hybrid meetings; and • Troubleshooting and accessibility support. 2.12 The proposed implementation and timeline alignment is: Phase / Date Activity Outcome January/ February 2026 Installation of equipment and refurbishment of the Council Chamber and comms room; chamber branding update Fully equipped, modern meeting environment February 2026 Training for officers and elected members Confident user base Late February– March 2026 Soft launch of electronic voting across selected Committees Live operational testing and feedback May–July 2026 Identify and prepare community locations for hybrid operation Portable system ready for deployment July 2026 Identify meetings to be hosted in community setting Planning and scheduling August 2026 onwards Full operation of the mobile hybrid system across community venues Enhanced local engagement and accessibility 2.13 The implementation is directly aligned with Phase 1 of the Review of Democratic, Governance and Committee Decision-Making Principles; pilot of electronic voting and review of hybrid/webcasting arrangements to ensure transparency and confidentiality Conclusion 2.14 The introduction of the Electronic Voting and Mobile Hybrid Meeting System represents a significant milestone in the Council’s digital transformation journey. The system enhances transparency, accessibility, and resilience in the Council’s democratic decision-making processes. By investing in this technology, the Council reinforces its commitment to modern governance, improved community engagement, and the continuous enhancement of member and public participation. 3 Measures of success 3.1 The success will be evaluated through: • Stable, secure, and user-friendly operation of both fixed and mobile systems; • Increased access to and participation in Council meetings from community venues; • Positive public engagement with live and recorded webcasts; • Ability to host meetings seamlessly in alternative venues; and • Successful integration with existing Council digital platforms (MS Teams, CMIS or any successor). Page 18 of 48
Page 19
4 Supporting documentation None. Rachel Blair Chief Officer (Legal and Democratic) Page 19 of 48
Page 20
5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The total contract value of £207,207.45 will be funded through a combination of capital and revenue resources. • £176,000 will be met from the Capital Programme to cover the cost of infrastructure, equipment, and installation. • £41,911.69 will be met from the Revenue Budget to fund ongoing software licences, maintenance, and support services. This investment has been incorporated within existing approved budgets and will be managed within current financial planning parameters. The expenditure supports the Council’s wider digital transformation and governance modernisation priorities, delivering long-term efficiency, enhanced transparency, and improved accessibility in democratic decision-making. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The procurement and implementation of the Electronic Voting and Mobile Hybrid Meeting System have been carried out in full compliance with the Council’s Contract Standing Orders and the Public Contracts (Scotland) Regulations 2015. No additional statutory or legislative implications arise from this report. However, the Page 20 of 48
Page 21
system supports the Council’s ongoing compliance with governance and transparency obligations under the Local Government (Scotland) Act 1973 and related access to information provisions, by enhancing the accessibility and openness of Council and Committee decision-making processes. 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ The operation of the Electronic Voting and Mobile Hybrid Meeting System involves limited processing of personal data, primarily relating to elected members’ names and voting records during Council and Committee meetings. This information is already part of the public record and published in accordance with the Council’s standard democratic procedures. If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☒ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The implementation of the Electronic Voting and Mobile Hybrid Meeting System represents a significant advancement in the Council’s digital transformation and governance modernisation agenda. The system introduces new technology to support hybrid and remote participation, electronic voting, and webcasting across both the Civic Centre and community venues. This investment supports the Digital North Lanarkshire Programme of Work, enhancing connectivity, accessibility, and digital participation in decision-making. It will also streamline meeting management processes, reduce reliance on paper- based agenda packs, and strengthen the Council’s digital resilience and business continuity arrangements. The project has been developed in collaboration with Finance and Technology, ensuring full alignment with corporate infrastructure, network security, and data management standards. Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☒ No ☐ Page 21 of 48
Page 22
5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? The key risks associated with the Electronic Voting and Mobile Hybrid Meeting System relate primarily to: • System Integration and Technical Performance – potential compatibility or connectivity issues between the new system and existing ICT infrastructure; • User Adoption and Training – the need to ensure that all Elected Members and officers are confident in using the system effectively; • Operational Continuity – risk of technical faults or outages during live meetings; and • Data Security and Compliance – ensuring that personal data processed through the system continues to meet the requirements of data protection legislation. These risks have been assessed within the Project Risk Register. All identified risks are being actively managed through established project management and assurance processes, including: • Extensive pre-launch system testing and pilot sessions; • Comprehensive user training and technical support; • Supplier service-level monitoring and helpdesk support; and • Regular reporting through the Programme Board and Governance Steering Group. Overall, the project’s risk profile is considered low to moderate, with robust controls and mitigations in place to ensure successful implementation and long-term system reliability. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 22 of 48
Page 23
5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 23 of 48
Page 24
Page 24 of 48
Page 25
North Lanarkshire Council Report Housing Committee Does this report require to be approved? ☐ Yes ☒ No Ref SL/VR Date 05/11/25 Housing Revenue Account – 2026/27 Revenue Estimates From Greg Telfer, Chief Officer (Finance and Technology) E-mail telferg@northlan.gov.uk Telephone 01698 302408 Executive Summary The purpose of this report is to present to Committee information that will enable the Council to set its Housing Revenue Account (HRA) budget and rent levels for 2026/27 and provide a Revenue Budget position for financial years 2027/28 and 2028/29. The HRA Medium Term Financial Plan was presented to the Housing Committee in August 2025 and highlighted an envisaged budget gap in 2026/27 of £12.203m. Following a review of the forecast position and planning assumptions applied, there are no material changes to report. The overall projected budget gap for 2026/27 therefore remains unchanged. Recommendations It is recommended that the Housing Committee: (1) Acknowledges the HRA reserve balances as detailed in paragraphs 2.5 to 2.7, and (2) Acknowledges that the report and the financial assumptions contained within will be presented to the Council meeting in December 2025 to approve the HRA Revenue Estimates and rent levels for 2026/27. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (25) Ensure intelligent use of data and information to support fully evidence based decision making and future planning Programme of Work Statutory / corporate / service requirement Item 7 Page 25 of 48
Page 26
1. Background 1.1 Income and expenditure in relation to a local authority’s own direct provision of housing must be recorded within a Housing Revenue Account (HRA) as set out in the Housing (Scotland) Act 1987. In addition, this Act sets out the requirement for local authorities to set an annual budget to support sound financial management and helps ensure that expenditure is linked to the key priorities of tenants. 1.2 North Lanarkshire Council is Scotland’s largest local authority landlord, with a housing stock of approximately 36,100. The number has increased over the last year reflecting the additions to stock through the Council’s new supply programme and buy back schemes, partially offset by the impact of tower re-provisioning. 1.3 The Council approved its 2025/26 HRA budget of £186m on 19 December 2024 with £171m (92%) funded by rental income from tenants. 1.4 The average 2024/25 weekly rent in North Lanarkshire of £92.69 is the 15th lowest amongst Scottish local authority landlords and in line with the Scottish local authority average. 1.5 Committee has received regular updates on the progress of delivering the Council’s ambitious plans for housing through the Programme of Work and specifically the Transforming Places theme with a renewed focus on transforming town centres and communities, creating places with high-quality homes and vibrant town centres. 1.6 Significant progress to date includes: • Completion of 1,629 new build homes with a further 293 on site. Sites have been identified and are at various stages of progression for a further 1,096 homes, • Expansion of the buy back scheme with 902 homes purchased through the Council Buy Back Schemes at 12 September 2025, • The approval, development and ongoing delivery of plans for investment and re- provisioning of the Council’s tower properties, • Approval of a 5 year mainstream capital programme from 2021/22 to 2025/26 that aims to deliver £315m of investment in the Council’s housing stock; greater than 20% increase from the previous 5 year planning period. 30-year Business Plan 1.7 The 30-year Business Plan included as part of the 2026/27 budget setting process is shown in Appendix 3. Finance has worked closely with Housing and the New Supply Team to confirm future investment targets to support the development and refinement of financial modelling. The 30-year Business Plan continues to demonstrate affordability and sustainability of plans based on current assumptions. Housing Benefit / Universal Credit 1.8 During the mid point of 2024/25, North Lanarkshire had over 25,000 tenants in receipt of some form of support for their housing costs, representing 71% of tenants. 43% of tenants were in receipt of the housing cost element of Universal Credit and a further 28% were in receipt of Housing Benefit. 1.9 As part of the 2024/25 Revenue Estimates the Council established a recurring Rent Assistance Fund of £1m. This has gone a long way to ensure the Council maintains a stable position for rent arrears by providing support to existing tenants to prevent them falling into arrears during the migration to Universal Credit. The arrears balance for Page 26 of 48
Page 27
current tenants has remained largely unchanged throughout the current financial year where other landlords are experiencing significant increases in current tenant arrears. 1.10 A rent increase may result in some tenants receiving a higher housing element of Universal Credit and may also lead to some existing non-claimants becoming eligible. However, unless their circumstances change, most tenants would remain responsible for the same contribution towards their rent, with the housing element of Universal Credit covering the remaining balance up to the Local Housing Allowance cap. 2. Report HRA Revenue Estimates 2026/27 2.1 Appendix 1 provides the Revenue Estimates position for 2026/27. Adjusted 2025/26 Budget 2.2 The starting point for determining the HRA revenue budget for 2026/27 is the 2025/26 budget of £186.500m. Expenditure Budget 2026/27 2.3 The 2025/26 revised base budget has been adjusted to reflect the planning assumptions detailed in the HRA Medium Term Plan 2026/27 to 2030/31 as presented to the Housing Committee in August 2025. As highlighted in the MTFP, a small change in the key assumptions can have a significant impact. The planning assumptions have been revised with no material changes reported. 2.4 As highlighted in Appendix 1, the anticipated budget gap for the HRA in 2026/27 is £12.203m. As highlighted in the MTFP this position is largely as a result of capital financing costs associated with the Council’s ambitious capital investment plans, employee cost increases linked to pay awards and the increase in pension contributions following the end of the temporary reductions and other inflationary pressures. Use of Surplus Balances 2.5 As part of its long-term HRA budget strategy, it is the Council’s policy to set aside approximately 1% of the HRA budget as a core reserve. As a result, the anticipated core reserve currently stands at £1.864m. Based on the anticipated revenue budget required for 2026/27 it is anticipated that reserve will increase to £1.994m. 2.6 Based on the most recent revenue budget monitoring position, the projected HRA reserves position at 31 March 2026 can be summarised as follows: £m Earmarked Reserves 11.902 Core Contingency Reserve 1.864 Unallocated Reserve 7.139 Projected at 31 March 2026 20.905 Table 2- HRA Projected Reserves Page 27 of 48
Page 28
2.7 Elected Members are reminded of the Council’s Reserves Policy approved at Policy and Strategy Committee in January 2020 which aims to ensure that available balances are managed and utilised in accordance with effective governance principles and continue to support financial plans which are affordable and sustainable. 2027/28 and 2028/29 Revenue Budget 2.8 Appendix 2 provides a reminder of the anticipated budget shortfalls forecast for 2027/28 and 2028/29 along with the 2026/27 position. This illustrates the longer-term financial position of the HRA. At this stage no changes have been made to the future year assumptions. Decisions taken for 2026/27 will be baselined as part of the next iteration of the MTFP. Areas of Risk and Uncertainty 2.9 As always, in preparing the Revenue Estimates there is a level of risk and uncertainty around the forecasts and assumptions made. Whilst no changes have been made to the planning assumptions since the MTFP was reported, the uncertainty and risk around them will remain. The financial impact of any deviations from planning assumptions will be monitored through existing revenue budget monitoring process during 2026/27 with any unbudgeted pressures that arise, being managed where possible through in year management action or the use of unallocated reserves with any recurring impact addressed in future MTFPs. 3. Measures of success 3.1 The Council is required to set a balanced budget for the Housing Revenue Account with expenditure plans fully funded by income, largely from housing rents. 3.2 The setting of an annual budget and thereafter monitoring the budget ensures that tenants can have confidence that the Council and its officers are accountable for the spending decisions they make. 4. Supporting documentation 4.1 Appendix 1 Revenue Estimates 2026/27 4.2 Appendix 2 3-Year Revenue Budget Forecast 4.3 Appendix 3 30-year Business Plan Summary Greg Telfer Chief Officer (Finance and Technology) Page 28 of 48
Page 29
5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The HRA budget for 2026/27 will ensure that the Council can continue to provide a highly effective and responsive housing management service for all tenants and improve the health and wellbeing and economic outcomes of communities through the delivery of significant additional capital investment in high quality and affordable social housing. If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☒ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The financial implications of the 2026/27 Revenue Estimates are outlined throughout the report. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Page 29 of 48
Page 30
5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? All activities undertaken by the council are subject to risk, and in acknowledging the Council’s approved Risk Management Strategy (September 2012), Services manage these as part of their overall corporate and service planning process. The current economic climate, in particular, has the potential to impact upon the Council’s ability to provide quality services within approved budget levels. The Government’s proposals for welfare reform included a number of changes to the housing benefit system which presents significant financial risks to the HRA, including increasing rent arrears and cash collection costs, combined with lower levels of rental income. These risks have been increased by the current cost-of-living crisis. These risks will continue to be closely monitored throughout 2026/27 through the Council’s Financial Sustainability risk. Page 30 of 48
Page 31
5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 31 of 48
Page 32
Housing Revenue Account Appendix 1 Revenue Estimates 2026/27 £m £m 2025/26 Revenue Budget 186.500 Net Expenditure Requirements Employee Costs- Pay Award 2025/26 0.257 Pay Award 2026/27 0.830 Pension Reversal 2.612 Other Employee Costs 0.276 General Contract Inflation 1.193 CFCR Repayment 4.720 Borrowing Costs 3.567 Connectivity 0.239 13.694 Base Budget Reductions First Stop Shop Review (0.124) Expected Credit Losses (0.500) Close Cleaning (0.220) (0.844) 2026/27 Revenue Budget 199.350 Available Resources 172.352 Other Income 14.795 187.147 Recurring Budget Shortfall 12.203 Page 32 of 48
Page 33
Housing Revenue Account Appendix 2 3-Year Budget Position Forecast 2026/27 2027/28 2028/29 £m £m £m Budget Gap per MTFP 12.203 7.528 10.174 Revised Budget Gap 12.203 7.528 10.174 Page 33 of 48
Page 34
Appendix 3 30 Year Business Plan Summary 30 Year Year 2025/30 2030/35 2035/40 2040/45 2045/50 2050/55 Totals £m £m £m £m £m £m £m Average Mainstream Housing Stock 34.459 34.336 34.145 33.905 34.028 34.508 New Build Housing Stock 1.317 3.144 3.893 3.613 3.081 2.075 Average Housing stock 35.775 37.480 38.038 37.517 37.109 36.583 Capital Investment Prudential borrowing 577.851 753.160 722.051 834.793 598.497 561.587 4,047.939 Other receipts / Government Grants 121.002 116.060 69.991 0.000 0.000 0.000 307.053 Sub total 698.853 869.220 792.042 834.793 598.497 561.587 4,354.992 CFCR 120.535 115.775 115.775 115.775 115.775 115.775 699.410 Total resources 819.388 984.995 907.817 950.568 714.272 677.362 5,054.402 Loan Analysis Opening debt 560.659 1,050.592 1,646.596 2,117.282 2,618.590 2,769.926 Prudential borrowing 577.851 753.160 722.051 834.793 598.497 561.587 Principal repayment - historic debt 51.654 62.434 75.517 51.354 30.400 9.699 Principal repayment - new borrowing 36.264 94.723 175.847 282.131 416.761 556.999 Closing debt 1,050.592 1,646.596 2,117.282 2,618.590 2,769.926 2,764.815 Per house (£) - Closing Debt 29.366 43.933 55.663 69.797 74.643 75.576 Housing Revenue Account Loan Charges 264.330 444.221 689.485 912.814 1,160.129 1,295.216 4,766.195 Other Costs 765.449 865.590 966.613 1,073.518 1,198.881 1,347.827 6,217.878 Other income (73.151) (74.085) (74.085) (74.085) (74.085) (74.085) (443.576) Balance to be financed by rents 956.629 1,235.726 1,582.012 1,912.247 2,284.925 2,568.958 10,540.498 Average weekly rent (£) 101.70 126.60 158.95 193.36 236.33 270.08 Rental Income 956.629 1,235.727 1,582.014 1,912.247 2,284.925 2,568.957 10,540.498 Capital charges as a % of rent income 27.63% 35.95% 43.58% 47.74% 50.77% 50.42% Page 34 of 48
Page 35
North Lanarkshire Council Report Council Does this report require to be approved? ☐ Yes ☒ No Ref LR/HL Date 18/12/25 Aquatec From Lyall Rennie, Chief Officer (Community Operations) E-mail liddleh@northlan.gov.uk Telephone 07973 726496 Executive Summary North Lanarkshire Council has made a commitment to ensure our residents have access to a range of services and venues across the authority which support their ability to maximise health and wellbeing and give access to areas where they are able to work with others to participate in activities or take part in projects which seek to provide overall community benefit. While working fully within the commitment of continued provision of services to the community, it is important that we continue to monitor usage of all facilities to ensure that the council is maximising its service delivery model in the most efficient and impactful manner. Within an overall context of understanding usage, members will be mindful of their support of the Strategic Asset Review and Investment Strategy (SARIS). While primarily focussing on the school estate, SARIS recognises the importance of responding to demographic changes and usage patterns as a means for determining future use and the potential for investment. On this basis, and in the ongoing climate of financial challenges, it is critical that we continue to monitor the use of all venues and centres. Taking such an approach ensures that council resources and investment are maximised in line with usage patterns and preferences. Using this framework for consideration, the Aquatec is a site which is used by lower numbers of members. With the need for significant repairs to bring to standard, this report provides an update on the current position in terms of condition and usage. Recommendations It is recommended that the Council: (1) Notes the deteriorating condition and the costs associated in repairing all issues currently identified within the Aquatec. (2) Acknowledges as outlined in paragraph 2.4.2, that members may wish to consider the future of the Aquatec as part of forthcoming budget considerations. (3) Otherwise, notes the contents of this report. Item 8 Page 35 of 48
Page 36
1. Background 1.1 The Aquatec is one of 17 leisure facilities in North Lanarkshire. Originally opened in 1989 as a pool and gym/fitness facility, the swimming pool was permanently closed in 2019 as a result of critical structural and mechanical degradation. This failure was compounded by the unsafe and uneconomical-to-repair steel support structure for the flume. In undertaking recent swimming pool condition surveys, it is recognised that the decommissioning of all original plant would now necessitate a full replacement of all swimming pool mechanical systems for any proposed recommissioning. Crucially, the pool is now considered far beyond any reasonable means to reinstate due to the magnitude of the deterioration. 1.2 Following the closure of all leisure facilities during the pandemic, the Aquatec opened later than other facilities due to the need for essential maintenance works including the replacement of boilers and gym equipment repairs. Re-opening of the Aquatec as a gym and dry fitness facility only took place in February 2022. 2. Report 2.1 Building Condition 2.1.1 The wider facility fabric, including the Health & Fitness part of the building, is compromised by water ingress from recurring roof leaks. This is mainly concentrated within the Gym and Studio areas and will require major attention, along with the replacement of all fire doors, a review of the building’s electrical system, and complete electrical rewiring. 2.1.2 Mechanically, the environment control systems are failing. The pool hall's air handling units are non-functional and require full replacement, and the gym's operational units are highly inefficient, evidenced by a 30°C output only achieving an average ambient temperature of 17.3°C. This inefficiency supports customer complaints of cold conditions, particularly in winter. Under the HSE - Workplace Health, Safety and Welfare: Approved Code of Practice (L24), Regulation 7 (61), the minimum of 13°C is required for strenuous activity, and minimum of 16°C is the standard for staff (e.g. gym floor). An average of 17.3°C from a failing system indicates the temperature is likely to fall below this guidance during cold weather, creating an unsafe operating environment. Furthermore, this inability to maintain stable warmth, combined with existing water ingress, significantly increases the risk of condensation and mould spread, further damaging the building fabric. 2.1.3 Furthermore, the Aquatec’s Condition Survey Report from November 2022 shows the facility presented significant and immediate Health and Safety risks, which deemed the building unsafe for use and led to the closure of the wet side and the cessation of all access. The Structural Engineer's summary highlights critical structural compromises, including CHS (Circular Hollow Section) columns with "significant section loss due to The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement All ambition statements Programme of Work All Programmes of Work Page 36 of 48
Page 37
corrosion" that are likely being prevented from full failure only by previous GRP (Glass Reinforced Plastic) wrapping. This is exacerbated by failed tension rods on the flumes and other corroded steelwork deemed at risk of "failure of the member". The building envelope is compromised, with reports of "broken panes" in the rooflights, which has allowed birds to enter the building. Evidence of birds nesting is also present, posing a significant hygiene risk. 2.1.4 The high-risk areas within the swimming pool were initially addressed by decommissioning the pool's M&E plant and closing the wet side facility. As this part of the building has been unoccupied and without any remedial work for several years, the 2022 report's findings represent a baseline, and it is presumed the building's condition has since worsened. The report also states the pool hall is in "very poor condition" and it is "highly unlikely" it could be reopened for a "commercially acceptable figure". The Mechanical, Electrical and Plumbing (ME&P) & Pool Filtration plant is not operational and requires a complete and total replacement. 2.1.5 Recently, there has been evidence of some stagnant water contained within the drainage channels and the balance tank, with the building currently being investigated for any associated health risks. This is only a precautionary measure at this stage; however, due to the risks associated with the steelwork structure, it is proving challenging to identify safe access for contractors to enter this area and carry out essential work to risk-assess and remove this stagnant water. 2.1.6 The pervasive and advanced state of corrosion, particularly in the pool hall environment, makes even a simple repair strategy unviable. The Structural Engineer notes that "a piecemeal repair scheme" would be "cost prohibitive". This is due to the rapid "rate of attrition" on steel components, which has led to severe corrosion on flume supports, roof steelwork, and ME&P ductwork and supports. The report concludes the building is beyond any salvageable repair. The longer the swimming pool remains in this unused state, the risk of escalating issues, such as further water ingress from the failing roof and accelerated structural integrity issues with the steelwork, will increase, and subsequently impact the building fabric of the adjoining dryside facility. 2.1.7 To ensure that council is able to consider the most up to date information, a further structural engineering report has now been commissioned. While we await the formal report from this exercise, we have been advised by the engineer that in line with the 2022 report, the view remains that the building would require significant investment and is beyond any reasonable or economic repair. The primary steel structures appear to show no visible signs of immediate structural failure, so no immediate risk to customers and staff, however the flume supports from the ceiling are still unsafe. The roof structure does require repair work, although it seems structurally sound upon visual inspection, again, causing no immediate risk to customers and staff. The pool plant and building ME&P would need a full replacement. On this basis, the projected cost to fully reinstate the Aquatec facility is estimated to be in the range of £35,000,000 to £40,000,000. 2.1.8 This level of investment would be classified as a ‘Near-Total Asset Replacement’ within the existing shell, making the project equivalent in complexity and cost to constructing a brand-new leisure facility due to the required total strip-out and structural remediation. Crucially, as outlined above, the projected cost is considered to be far beyond any economic repair required to bring the pool asset back into operational order. This range aligns with current UK market costs for constructing major, modern, council-owned leisure and aquatic facilities. Page 37 of 48
Page 38
2.2 Membership 2.2.1 Active NL members have the opportunity to use any gym across North Lanarkshire (except in limited single site membership options). Membership numbers are monitored regularly for a number of reasons: • Operational Efficiency – this includes capacity planning to help avoid overcrowding, management of staffing schedules and maintenance planning. • Financial Sustainability – this includes tracking of revenue, analysis of member retention and analysis of the impact of marketing strategies. • Community Engagement & Inclusion – understanding who uses our facilities and tailoring programmes to meet community needs. • Health and Wellbeing Impact – tracking how often members attend, which can be linked to health outcomes and wellbeing. This also allows for surveys and engagement to improve the member experience. 2.2.2 Membership of the Aquatec is lower than other gyms of a similar size and is detailed below. Figures relate to members first choice of preferred gym, identified on sign up. Total Active Members Aquatec 1468 Sir Matt Busby Sports Complex 3386 Ravenscraig Regional Sports Facility 3420 Airdrie Leisure Centre 3912 2.2.3 The general industry standard for gyms to be operating in a profitable manner requires around 3000 members – all budget gyms operate to a minimum of 3000 members but also have lower staff costs in comparison to the council. For the Aquatec to break even would require around 4000 members. 2.2.4 Alternative Active NL gyms are available nearby at either Ravenscraig Regional Sports Facility (1.8 miles away) or Sir Matt Busby Sports Complex (3.1 miles away) – both of these gyms have been upgraded in the last year. Paragraph 2.2.7 shows a comparison of users of Aquatec and Ravenscraig RSF, split by council ward. 2.2.5 There are no current clubs or groups using the Aquatec. The only external user is NHS Lanarkshire (via the council’s Active Health programme) where a bariatric support group is delivered on a weekly basis. 2.2.6 Footfall within the Aquatec, in comparison to other wet and dry fitness facilities is shown below: 2024/25 Total Airdrie Leisure Centre 368043 Aquatec 28273 Broadwood Leisure Centre 612496 John Smith Pool 48537 Keir Hardie Centre 52930 Kilsyth Swimming Pool 97912 Ravenscraig RSF 640844 Sir Matt Busby 62635 Page 38 of 48
Page 39
2.2.7 A summary of membership by residence in each council ward is shown below, alongside a comparison with those who attend Ravenscraig RSF. All data based on “gym preference” as indicated by members on sign-up. 0 200 400 600 800 1000 1200 Airdrie Central Airdrie North Airdrie South Bellshill Bothwell and Uddingston Clydesdale South Clydesdale West Coatbridge South Fortissat Hamilton North and East Hamilton South Larkhall Mossend and Holytown Motherwell North Motherwell South East and Ravenscraig Motherwell West Murdostoun Thorniewood Unknown Wishaw Aquatec Ravenscraig Sports Centre Time Capsule 517000 Tryst Sports Centre 612963 Wishaw Sports Centre 500283 2025/26 (to date) Total Airdrie Leisure Centre 195149 Aquatec 17660 Broadwood Leisure Centre 317461 John Smith Pool 0 Keir Hardie Centre 41004 Kilsyth Swimming Pool 52620 Ravenscraig RSF 307590 Sir Matt Busby 238153 Time Capsule 236004 Tryst Sports Centre 343128 Wishaw Sports Centre 281986 Page 39 of 48
Page 40
2.3 Staffing 2.3.1 There are currently 9.14 FTE associated with the Aquatec, of which one is employed by Facility Support Services. 2.4 Financial Implications 2.4.1 Any future decision to close the Aquatec would achieve the following potential savings: Saving (£) Expenditure Budget 418,000 Health & Fitness 42,000 Staff saving (linked to wider review of Active NL operations) 40,377 Sub-Total 500,377 Following demolition (if so decided) Rates 245,000 Utility 14,000 Overall Saving 759,377 2.4.2 It is recognised that members may wish to consider the future of the Aquatec as part of forthcoming budget considerations. 3. Measures of success 3.1 A thriving and sustainable council service which supports the delivery of culture, sport, leisure, and community facility services. 4. Supporting documentation None Lyall Rennie Chief Officer (Community Operations) Page 40 of 48
Page 41
5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Finance & Technology have been fully consulted in preparation of this report. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☒ No ☐ If Yes, have all relevant HR impacts been discussed and agreed with People Resources? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Initial discussions have taken place with HR. This will be finalised subject to committee agreement to proceed. 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Page 41 of 48
Page 42
Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Subject to agreement to proceed, we will work with Corporate Communications on any messages issued to the public. 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? All risks managed in line with ACC overall risk management plan. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. 5.11 Children’s rights and wellbeing impact Does the report contain any information regarding any council activity, service delivery, policy, or plan that has an impact on children and young people up to the age of 18, or on a specific group of these? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact and the provision that has been made to ensure there has been appropriate consideration of the relevant Articles from the United Nations Convention on the Rights of the Child (UNCRC). Page 42 of 48
Page 43
If Yes, has a Children’s Rights and Wellbeing Impact Assessment (CRWIA) been carried out? Yes ☐ No ☐ Page 43 of 48
Page 44
Page 44 of 48
Page 45
Committee Cycle Date Item and Title Question Responsible Officer Answer Status Reported to Council Date Policy and Strategy Cycle 2 - 2025 05-Jun-25 5 - City Deal Programme - East Airdrie Link Road update Can you confirm the exact location of the Forrest Street roundabout as set out in the plan on page 125 of the agenda pack? (Councillor Watson) Chief Officer (Place) Cllr Watson was emailed on 10 June 2025 and agreed to meet to discuss the Forrest Street Junction. The meeting was postponed and in advance of any rearranged meeting date Lyndsay Noble issued the consultation material for the Pre application consultation for his consideration. Cllr Watson confirmed by email that he understood the location of the roundabout and that no meeting was required. Complete 18 December 2025 Policy and Strategy Cycle 2 - 2025 05-Jun-25 5 - City Deal Programme - East Airdrie Link Road update Can you provide an update on the historical Eurocentral Active Travel Routes into Coatbridge from the Tannochside/Viewpark area, through the Connecting Communities programme? (Councillor Loughran) Chief Officer (Place) There have been no Active Travel works under the City Deal Eurocentral Active Travel Project at this location. Lyndsay Noble will seek an update from Infrastructure and Transportation. Lyndsay Noble to follow up with Stewart Barr and request that contact is made directly with Cllr Loughran. Complete 18 December 2025 Policy and Strategy Cycle 2 - 2025 05-Jun-25 5 - City Deal Programme - East Airdrie Link Road update Can the option to utilise one of the vacant units within Cumbernauld Town Centre be explored for any future consultations to encourage greater engagement and participation? (Councillor Smith) Chief Officer (Place) An Enquiry was made on this issue but on balance it was considered that Cumbernauld Library should be used. This was also consistent with the approach followed in Airdrie and Chapelhall. Complete 18 December 2025 Policy and Strategy Cycle 2 - 2025 05-Jun-25 7 - Accounts Commission Briefing - Local Government Budgets 2025-26 Can further information on the national commitments, funded by the Scottish Government, and the delivery of those commitments be provided as well as a promotional video be arranged for a future meeting of the Committee? (Councillor Carragher) Chief Officer (Finance and Technology) The following table outlines the most significant national commitments referred to in the Accounts Commission report: £m Non-Teachers Pay Award 77.5 Teachers Pay Award 44.8 Teachers Pensions 86.2 Support for Teacher Numbers 41.0 24/25 Council Tax Freeze147.3 Employers National Insurance Increases144.0 Adult Social Work in Commissioned Services (Real Living Wage)125.0 Early Learning and Childcare (Real Living Wage) 9.7 Provision of Free Personal and Nursing Care 10.0 Expansion of Free School Meals 15.0 Additional Support for Learning 28.0 Development of People working in Childrens Social Work 33.0 Community Mental Health 15.0 Discretionary Housing Payments 5.2 Support for Ferries 8.1 Whole Family Wellbeing Fund 6.1 Island cost of living 4.0 Capital - Climate Emergency 40.0 Capital - Flood Prevention 33.0 Capital - Islands Connectivity 20.0 Capital funding to SPT 12.4 Capital - Play Park Renewal 10.0 Capital - SNH & Nature Restoration 7.5 922.8 As the commitments are part of national policy objectives with funding provided by the Scottish Government to either fully or part fund, updates on their delive sit within the framework of national reporting and / or national agreements through Cosla to support policy direction rather than local promotional activity. Give the nature of some of these commitments, including increased employer contributions to teacher pensions and National Insurance, it would not be appropriate to prepare a promotional video. These are largely technical funding measures designed to meet statutory requirements, not initiatives suitable for promotional material. Complete 18 December 2025 Audit and Scrutiny Panel Cycle 3 - 2025 29 June 2025 5 - Unaudited Annual Accounts for the Year Ending 31 March 2025 Can the variance within Enterprise and Communities Annual Accounts be explained? (Councillor Robinson) Chief Officer (Finance and Technology) I can advise the net expenditure for Enterprise and Communities shown within the unaudited 24/25 accounts showed an increase of £39.675m from 23/24. This is primarily in relation to the transfer of Active and Creative Communities from Education and Families of £29.537m. In addition, the IAS19 Pensions adjustment within Enterprise and Communities had increased by £9.452m. This adjustment replaces the cash payments made in relation to employee pensions with an actuarial estimate of the cost of the benefits accrued by employees during the year, with the increase in adjustment being primarily as a result of the reduced employer contribution rate within 24/25. Complete 18 December 2025 Policy and Strategy Cycle 3 - 2025 25 September 2025 7 - Digital and IT Strategy 2024- 27 update as at September 2025 Can an update be provided on the progress of the Leisure and Facilities Booking System? (Councillor Robinson). Chief Officer (Finance and Technology) Agreed to bring forward a report to a future committee on the implementation of the booking system. It is intended to incorporate within the DigitalNL Programme of Work deliverables update due to be presented to Policy & Strategy Committee in Cycle 1 in 2026. Complete 18 December 2025 Policy and Strategy Cycle 3 - 2025 25 September 2025 10 - Complaints Handling - Update When a complaint has been received, can Officers follow up with the complaint to understand the nature of the complaint? (Councillor Leckie). How many staff have complained? (Councillor Leckie). Do complainants get an evaluation form to complete? (Councillor Leckie). Chief Officer (Strategy and Engagement) Question 1 - When a complaint has been received, can Officers follow up with the complaint to understand the nature of the complaint?” As stated in the Complaints Handling Procedure Stage One complaints (Frontline Resolution) should be resolved as close to the point of service delivery as possible. With Stage 2 Complaints (Investigation) we do state " We may need to discuss your complaint with you to understand why you remain dissatisfied and what outcome you are looking for". Question 2 - How many staff have complained? We do not have a specific number of formal complaints from staff, this issue is being addressed through a broader lens, particularly by embedding a trauma- informed approach to how we support staff in managing unreasonable or persistent complainant behaviour. The development of this policy was directly informed by staff feedback particularly from colleagues in the Customer Services Hub, Legal and Housing, who highlighted ongoing challenges with persistent and unreasonable conduct from some complainants. This feedback has been instrumental in shaping the tone and content of the policy and the updated complaints guidance. Question 3 - Do complainants get an evaluation form to complete? We do not currently issue an evaluation form to complainants however we do monitor complaints response times and trends to implement lessons learned as part of the Complaints Handling procedure as set out in the SPSO legislative requirements. Complete 18 December 2025 Policy and Strategy Cycle 3 - 2025 25 September 2025 11 - Review of Capital Delivery 2024/25 In respect of Riverbank Community Hub, can you give further details of ongoing final accounts discussions? (Councillor Robinson) Chief Officer (Finance and Technology) I can advise that the final account is with hubSW and the Tier 1 contractor for signature. The final item to be concluded related to the payment of energy bills that the contractor made on behalf of the Council. This has now been resolved, and the final payment has been made. Complete 18 December 2025 Communities Cycle 4 - 2025 27 October 2025 5 - Community Asset Transfer – Rural Rest – Land at Cecil Street, Coatbridge “Community Asset Transfer and Participation Request Annual Report for 2024-25” report from Communities Committee of 18 August 2025 to be sent to Councillor Brennan. Chief Officer (Strategy and Engagement) Report sent to Councillor Brennan. Complete 18 December 2025 COMMITTEE QUESTIONS LOG CYCLE 4 2025 Item 13 Page 45 of 48
Page 46
Communities Cycle 4 - 2025 27 October 2025 6 - Active and Creative Communities – Update on Performance Can confirmation on the methods in which information on Parent Councils are publicised be advised? (Councillor Smith) Chief Officer (Community Operations) Good morning Councillor Smith At the last parent council you asked how we communicated with parent councils, particularly around Active Schools activity. On checking, I found that communication was fairly ad-hoc and in response to questions coming from parent councils. However, as Active Schools have recently started publishing a newsletter of activity, we have agreed that this will now be sent to all parent councils and will include links to our activity programme in primary and secondary schools. Complete 18 December 2025 Wellbeing and Tackling Poverty Cycle 4 - 2025 31 October 2025 2 - Tackling Poverty Strategy (Action Plan Update) 2024- 25 Local Child Poverty Action Report 2024 to 2025 “Can clarity be provided on the relationship between child poverty and whether one or neither of the parents in the household within the Bellshill locality, is employed?” (Councillor Patton). Chief Social Work Officer (Education, Families, Justice and Integrated Practice) The current rates of Child Poverty in Bellshill wards are as follows and illustrated in the chart below: (Chart issued by email) Bellshill – 32% Mossend/Holytown - 28% Thorniewood – 23% At present, we do not have the data that would indicate what the rate is for children living in poverty in the Bellshill wards and live in a household where at least one parent is in work. We do know, however, that Nationally – 7 out of 10 children live in a household were at least one parent works. Breaking the current data sets down to enable us to have the type of information requested, is ongoing, and we would expect to be able to produce this information for 2025/26, Local Child Poverty Action Report Complete 18 December 2025 Wellbeing and Tackling Poverty Cycle 4 - 2025 31 October 2025 2 - Tackling Poverty Strategy (Action Plan Update) 2024- 25 Local Child Poverty Action Report 2024 to 2025 “Can a briefing note be provided to update local Ward Members on the work within the Bellshill locality?” (Councillor Costello). Chief Social Work Officer (Education, Families, Justice and Integrated Practice) Briefing note issued to all Members of the Committee via email. Complete 18 December 2025 Housing Cycle 4 - 2025 05 November 2025 3 - New Supply Programme – Update on Progress Can you confirm whether the BCIS cost assumptions of 3.1% is the most up to date figures used? (Councillor Sullivan) Chief Officer (Place) The current inflation uplift set for 2024/25 and beyond is 3%, however, this is reviewed annually and adjusted in line with BCIS data. Complete 18 December 2025 Housing Cycle 4 - 2025 05 November 2025 4 - New Supply Community Benefit Update Can you confirm the wider community benefits follow the Meet the Buyer events? (Councillor Sullivan) Chief Officer (Place) The table below outlines the mandatory community benefits to be delivered as part of the contract. In relation to community benefits relating to the Meet the Buyer events, several non-mandatory benefits have been realised such as sub-contract packages awarded to local SMEs for roofing, brickwork, cladding, waterproofing and floor treatment works. (Table circulated by email). Complete 18 December 2025 Adult Care and Social Work Cycle 4 - 2025 11 November 2025 3 - Care Academy Update Can examples of bespoke recruitment campaigns be provided to Members of Committee? (Councillor Jones) Chief Officer (Planning, Performance and Quality Assurance) Response being worked on and will be sent to Members of the Committee in due course. Will be included within the Committee Questions Log for Cycle 1 2026. Incomplete 18 December 2025 Audit and Scrutiny Panel Cycle 4 - 2025 13 November 2025 2 - Performance Reporting Schedule - Quarterly Performance Assurance Review Can an explanation on the variance between the red indicators on latest performance reports – housing (Pg 17) and the narrative on Pg 18 be provided. (Councillor Hume) Chief Officer (Strategy and Engagement) This has been added to the scrutiny work programme and a report will be submitted to the February 2026 meeting of the Audit and Scrutiny Panel to provide a detailed response that supports further scrutiny in line with the established approach for enquiries arising from this quarterly report. Complete 18 December 2025 Audit and Scrutiny Panel Cycle 4 - 2025 13 November 2025 4 - Performance in Complaints Handling Can the report on the “Complaints Handling – Update” from the Policy and Strategy Committee on 25 September 2025, detailing information on SPSO Complaints, be circulated (Councillor Hume) Chief Officer (Strategy and Engagement) Good afternoon Councillor Hume, please find attached a copy of the report that was at Policy and Strategy Committee in September 2025 which provided the council’s statistics in relation to the SPSO (stage 3) complaints (paragraphs 2.7 to 2.9). Data in this respect is also available for each local authority on the SPSO website: https://www.spso.org.uk/statistics-2024-25 Complete 18 December 2025 Audit and Scrutiny Panel Cycle 4 - 2025 13 November 2025 6 - Internal Audit: Progress Report Can detail be provided on the previous process for disposal of vehicles. (Councillor D Johnson) Chief Officer (Audit and Risk) For a short period, vehicle disposals were handled by selling directly through independent dealers on behalf of the council. Under the new process, we are reverting to a widely adopted model used by local authorities, which involves auction houses. This approach provides a transparent platform where both individuals and businesses can bid for council vehicles. It ensures the council achieves the best possible value for its assets, with the council simply setting a reserve price as the minimum requirement for each sale. Complete 18 December 2025 Audit and Scrutiny Panel Cycle 4 - 2025 13 November 2025 6 - Internal Audit: Progress Report Can clarity be provided on the increasing technological complexity of vehicles, and the impact on the ability to service and repair these vehicles going forward. (Councillor Robinson) Chief Officer (Audit and Risk) The evolution of transport operations and equipment details means that traditional mechanical skills alone are no longer sufficient. Modern workshop servicing requires advanced diagnostic tools, software updates, and specialist training to ensure compliance with manufacturer standards and to keep the fleet in a roadworthy condition. This can impact turnaround times and costs, as well as the need for ongoing investment in technician development and equipment. NLC Workshop is focusing on: •Upskilling our workforce through continuous training on technologies. •Investing in diagnostic equipment compatible with the latest vehicle systems. Complete 18 December 2025 Audit and Scrutiny Panel Cycle 4 - 2025 13 November 2025 7 - Accounts Commission – Council Exit Packages Can the “Review of the Council’s Democratic, Committee, and Decision Making Governance Procedures”, agreed at Policy and Strategy Committee on 25 September 2025, be circulated. (Councillor McLaren and Hume) Chief Officer (Legal and Democratic) Councillors Further to the meeting today, the report that was agreed by Policy and Strategy is here: Document.ashx The timeline for the review is at pages nine and ten. Should you have any further questions, please do not hesitate to contact me. Complete 18 December 2025 Enterprise and Fair Work Cycle 4 - 2025 14 November 2025 5 - External Funding Update Can a breakdown of the phased works and the funding streams allocated, at Strathclyde Park be provided? (Councillor Nolan) Chief Officer (Place) Cllrs, further to the question raised by Cllr Nolan regarding funding for the Strathclyde Park project I would advise that funding of £16m has been secured to deliver the refurbishment of the Watersports centre and external improvements at Strathclyde Park. This includes: Phase 1 -External vehicular access works - this covers the creation of the new access into the car park for one way traffic system permanent improvement Phase 2 -External pedestrian access, storage, lighting, drainage repairs and signage works Phase 3 -Main building renovation including all fabric first works, renewable heat system and supporting PV, remodelling and extension of accommodation Additional funding is being sought for Phase 4 to create an Events space and undertake further improvements to the sailing club yard. For further details please contact Claire mennim (mennimc@northlan.gov.uk) Complete 18 December 2025 Enterprise and Fair Work Cycle 4 - 2025 14 November 2025 7 - Routes to Work Ltd - Performance Finance Report Are there any opportunities to partnership work with other colleges and universities? Councillor Sullivan)Chief Social Work Officer (Education, Families, Justice and Integrated Practice) Routes to Work Ltd confirmed there are currently no other universities involved though a variety of faculties at University of West of Scotland were involved. However, they are open to further discussion on involvement with other academic institutions. Complete 18 December 2025 Education, Children and Families Cycle 4 - 2025 18 November 2025 5 - Additional Support Needs – School Consultations Can confirmation on whether the Communication promoting the upcoming consultations be brought forward? (Councillor Carragher) Chief Officer (Education - South) A) I can confirm that we will arrange to upload information pertinent to the consultations earlier than the proposed statutory timelines. The Service will signpost consultees to potential questions/answers relating to each consult, and we will send out a group call message to stakeholders in advance of the formal launch. Complete 18 December 2025 Education, Children and Families Cycle 4 - 2025 18 November 2025 8 -Annual Report of the Chief Social Work Officer 2024/25 Can a breakdown on sessional staff and training associated be forward to Members of Committee (Councillor Barclay) Chief Social Work Officer (Education, Families, Justice and Integrated Practice) Please note detail in the following table on the current position (table included within email). The overall increase in numbers on that reported within the CSWO report reflects the change since the end of March 2025, mainly due to the increase in those who have taken up sessional employment, mainly in home support, subsequent to the summer programme (in total accounting for 40 sessional positions) Please note also that some sessional roles, in particular those which provide additional cover in intensive services ( out of hours social work emergency service) are also held by staff who have substantive roles within the service. In terms of training , for purely sessional workers they go through the same induction as a contracted member of staff and they should complete the same training and special condition requirements for the role including SSSC, PVG etc. For those sessional staff who were contracted with us first then take on the sessional as an additional post so they have all the normal training requirements in place already as this will have been completed in their contracted post for example SW, SSW. Complete 18 December 2025 Page 46 of 48
Page 47
Finance and Resources Cycle 4 - 2025 19 November 2025 3 - Freedom of Information (FOI) and Environmental Information (EIR) Annual Freedom Report Financial Year 2024-25 Can you advise if there is anything driving the small increase in the internal review requests? (Councillor D Johnson) Chief Officer (Legal and Democratic) Drivers of FOI Reviews The increase in internal review requests can be explained by a combination of factors. During 2024/25: •2 reviews arose because the initial response to the request was not issued within the statutory deadline. •11 reviews related to “Not Held” responses, where requestors disagreed with the Council’s position that the information requested was not held. •8 reviews concerned the extent of information provided; while information had been disclosed, the requestors sought a review as they believed additional information might exist. •24 reviews were conducted where requestors challenged the Council’s application of an exemption. These included exemptions for third-party personal data (13), information already publicly available (3), cost of providing information (3), prejudice to commercial interests (3), legally privileged information (1), and refusal to confirm or deny holding information where doing so would disclose third-party personal data (2). It is worth noting that in some cases, a single requestor may submit multiple requests or internal review requests in a year, often related to an ongoing issue or concern with the Council. This can contribute to an increase in review activity. Overall, the main drivers for internal review requests in North Lanarkshire Council are: •Disagreement with the application of an exemption. •Disagreement with the Council’s position that information is not held. Reviews due to delayed responses are relatively uncommon; in 2024/25 only two reviews fell into this category, which reflects our historically high compliance with statutory deadlines. Even where an internal review upholds the original decision, the process provides additional context and explanation to the requestor. This helps to maintain transparency and is reflected in the relatively low number of appeals to the Scottish Information Commissioner. In summary, the small increase in internal review requests primarily reflects requestors challenging exemptions or “not held” responses. Complete 18 December 2025 Finance and Resources Cycle 4 - 2025 19 November 2025 5 - Land Reallocation – Laburnum Road, Viewpark, G71 5AB Can you confirm whether, following a decision of the Learning and Leisure Committee in 2012 and recommendation from Sports Scotland, whether a new sports pitch has been identified? (Councillor Robinson) Chief Officer (Asset and Procurement) Following consultation with colleagues in Housing, I can confirm that the planning approvals for Laburnum (references 19/01102/FUL, 24/00080/S42, and 25/00566/AMD) include conditions requiring the following compensation measures to mitigate the loss of the sports pitch: •£150,000 will be transferred from NLC Housing to NLC Play Services via an internal transfer, in line with standard arrangements for planning contributions. •This payment must be made prior to the occupation of the first dwelling. •The funds will be allocated to provide new changing facilities at the 3G sports pitch at the Sir Matt Busby Centre in Bellshill. Condition 2 of the attached document provides the full wording of this requirement within the planning consent. The accompanying planning report confirms that these compensation measures were agreed in consultation with sportscotland, who also noted that there are “adequate local alternative pitches within the vicinity of the site.” Please refer to Page 2, ‘Consultation Responses,’ of the attached Delegated Report. (Delegated report and document of conditions circulated via email). Complete 18 December 2025 Finance and Resources Cycle 4 - 2025 19 November 2025 8 - Latest Performance Results – Assets and Procurement Can the percentage value of contracts to local businesses and SMEs be advised? (Councillor Williams) Chief Officer (Asset and Procurement) For the reporting period 2024/25: •the total value of all contracts established from the Regulated Procurements was £2.702 Billion – this includes a mix of one-off supply and multi-year contracts. •178 unique Contractors were appointed across those contract awards of which 151 (84.83%) of the unique Contractors are SME; •the SME’s account for around £248 Million (9.20%) of the total contract award value; and •75 (42.13%) of the unique Contractors are based in the North Lanarkshire Council area and they account for around £123 Million (4.55%) of the total contract award value. *note that the above values were also included in the council’s Annual Procurement Report2024/25 (see page 12, section 3), as reported at Finance and Resources Committee in September. Complete 18 December 2025 Finance and Resources Cycle 4 - 2025 19 November 2025 23 - Land Acquisition (EXEMPT) Can confirmation that the land has received planning consent and the implications from LBIT? (Councillor Nolan) Chief Officer (Asset and Procurement) Answer provided to Elected Members on 26/11/2025. Complete 18 December 2025 Page 47 of 48
Page 48
Page 48 of 48