Agenda pack
North Lanarkshire Council · 24 April 2023
Back to Communities Committee — 24 April 2023 and its agenda
Text extracted from the council's PDF. Layout and reading order may differ from the original.
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Our Ref: Your Ref: Contact: Tel: Fax: E-Mail: Date: Andrew Rose 07951 409714 rosean@northlan.gov.uk 13 Apr 2023 Members of the Communities Committee Chief Executive’s Office Archie Aitken Chief Officer (Legal and Democratic) Civic Centre, Windmillhill Street Motherwell ML1 1AB DX 571701, Motherwell 2 www.northlanarkshire.gov.uk Notice is given that a Meeting of the COMMUNITIES COMMITTEE is to be held within the Council Chamber, Civic Centre, Motherwell on Monday, 24 April 2023 at 10:00 am which you are requested to attend. The agenda of business is attached. Chief Officer (Legal and Democratic) Members : Councillors: D Ashraf, C Barclay, B Baudo, A Beveridge, B Burgess, A Campbell, T Fisher, F Fotheringham, M Hughes, J Jones, J Keltie, A Khan, M McBride, B McCluskey, B McCulloch, J McLaren, F McNally, L Mitchell, L Nolan, P Patton, D Robb, A Smith, K Stevenson, J Toner, C Williams. Page 1 of 88
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Agenda (1) Declarations of Interest In Terms of the Ethical Standards In Public Life Etc. (Scotland) Act 2000 (2) Community Council Quadrennial Elections (page 5 - 10) Submit report by the Chief Officer (Legal and Democratic) detailing the proposed arrangements for the Community Council Quadrennial Elections in terms of the North Lanarkshire Council Scheme for Community Councils (copy herewith) (3) Town Twinning (page 11 - 16) Submit report by the Chief Officer (Legal and Democratic) providing details of the current financial arrangements for Town Twinning events and visits and proposing changes to the funding model from 1 July 2023 onwards (copy herewith) (4) North Lanarkshire Volunteering Strategy 2023 to 2026 (page 17 - 32) Submit report by the Chief Officer (Strategic Communication and Engagement) providing an overview of the North Lanarkshire Volunteering Strategy and presenting the Committee with an opportunity to consider the role of the Council as a key delivery partner in its implementation (copy herewith) (5) Community Board Local Development Programme (page 33 - 64) Submit report by the Chief Officer (Strategic Communication and Engagement) (1) providing an update on progress with the Community Board Local Development Programme (LDP) projects previously approved by committee, and (2) seeking in principle approval for new potential projects as proposed by local community groups (copy herewith) (6) P056.2(3) Community Boards and Partnership Communications Strategy (page 65 - 76) Submit report by the Chief Officer (Strategic Communication and Engagement) providing an update on key progress linked to supporting the development of the Community Boards model including updates on the 10th cycle of Community Boards meetings which took place throughout February/March 2023 (copy herewith) (7) Provost’s Citizenship Awards (page 77 - 82) Submit report by the Chief Officer (Strategic Communication and Engagement) proposing changes to the Provost’s Citizenship Awards following consultation with the Provost (copy herewith) (8) Contracts Awarded Below Committee Approval Threshold (page 83 - 88) Submit report by the Chief Officer (Assets and Procurement) notifying the Committee of the contracts awarded between 1 January and 31 March 2023 with a value below the financial threshold requiring Committee approval (copy herewith) Page 3 of 88
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North Lanarkshire Council Report Communities Committee Does this report require to be approved? ☒ Yes ☐ No Ref AA/CJ Date 24/04/23 Community Council Quadrennial Elections From Archie Aitken, Chief Officer (Legal and Democratic) E-mail AitkenA@northlan.gov.uk Telephone 01698 302295 1. Background 1.1 The Local Government (Scotland) Act 1973 requires local authorities to set schemes for the establishment of Community Councils in their area outlining various arrangements including a framework for the formation of Community Councils’ meetings, boundaries, and administration. It also sets out the statutory process and associated timescales for the Quadrennial Elections. 1.2 At a meeting of the Council in March 2011 the Council adopted the North Lanarkshire Council Scheme for Community Councils. 1.3 The Scheme outlines the regulation of Community Councils and Community Councillors, specifies areas where Community Councils are to be established, provides details as to composition of membership, outlines the arrangements for the ordinary election of Community Council members (including the co-option of members to Councils), specifies arrangements for AGMs and EGMs and makes a number of other general provisions as to their establishment, finance and dissolution. Executive Summary This report advises of the proposed arrangements for the Community Council Quadrennial Elections in terms of the North Lanarkshire Council Scheme for Community Councils. Recommendations The Committee is recommended to approve that the date, when Community Council members will be requested to stand down, be set for Monday, 9 October 2023. The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (19) Improve engagement with communities and develop their capacity to help themselves AGENDA ITEM 2 Page 5 of 88
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1.4 The Council has also approved a Code of Conduct for Community Councillors and a Model Constitution and Standing Orders for the conduct of Community Council meetings. 1.5 In addition, a complaints Procedure was developed and approved by the Council on 18 September 2019. 2. Report Arrangements for Community Council Quadrennial Elections 2.1 In terms of the Scheme, Community Council members are required to stand down every four years, with the right to be nominated for a further term of office. 2.2 The Council’s Returning Officer is required to make the necessary arrangements for the re-constitution of Community Councils and, where necessary, to make arrangements for elections where the number of nominations received exceeds the number of vacancies for members on the Community Councils. 2.3 In this regard, a date requires to be identified when Community Council Members will stand down, in terms of the Local Government (Scotland) Act 1973, to enable the re- constitution process for Community Councils to be initiated. 2.4 It is proposed that the date on which Community Council members shall stand down will be Monday, 9 October 2023 at 11:59pm. 2.5 If the requisite number of valid nomination forms in terms of the Scheme are received from a Community Council, that Community Council will continue to operate as from Tuesday, 10 October 2023. Where the number of validly submitted nominations exceeds the number of directly elected vacancies on a Community Council, it will be necessary to organise an election, and polling, by way of secret ballot, will take place locally. The nomination period will commence from 14 August and conclude on 4 September 2023. If an election is required to be scheduled this will take place on 12 October 2023. 2.6 If, however, insufficient nominations are received for any Community Council, that Community Council will cease to operate from 10 October 2023 and, in order to re- establish that Community Council, it will be necessary that a petition seeking re- establishment be lodged with the Council in terms of its Scheme for Community Councils. 2.7 Prior to 9 October 2023, letters will be issued to Community Councils providing further details of the process for the nomination of candidates and, if necessary, elections together with other relevant information. 2.8 Formal notice of the Establishment of Community Councils will be placed in all local newspapers, within public libraries and published on the Council’s website. Page 6 of 88
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3. Measures of success 3.1 To undertake the arrangements for the Community Council Quadrennial Elections in terms of the North Lanarkshire Council Scheme for Community Councils. 4. Supporting documentation N/A Archie Aitken Chief Officer (Legal and Democratic) Page 7 of 88
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Financial impact will be minimal, cost implications in respect of the publication of Notice of Review and in the event of an election being held following the Quadrennial election. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? To meet the statutory requirements of the Local Government Scotland Act 1973 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ Page 8 of 88
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5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 9 of 88
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North Lanarkshire Council Report Communities Committee Does this report require to be approved? ☒ Yes ☐ No Ref AA/KB Date 24/04/23 Town Twinning From Chief Officer (Legal and Democratic) E-mail aitkena@northlan.gov.uk Telephone 1. Background Previous History 1.1 The initial concept of Town Twinning originated in the 1930s and developed rapidly in the UK, following the Second World War, when many communities wished to build up contact and co-operation with communities in other countries. With the arrival of the European Single Market, there was a further surge in twinning activity as some communities extended their links, secured additional partners and formed multi-lateral relationships. 1.2 Following the reorganisation of Local Government in Scotland, a Working Group was established in 1997 in order to review the twinning arrangements and exchange links inherited from the predecessor authorities of North Lanarkshire Council and recommend policies and practices in relation to twinning activities in the future. Executive Summary This report details the current financial arrangements for Town Twinning events and visits and proposes changes to the funding model from 1 July 2023 onwards. Recommendation It is recommended that Committee approves: - (1) the cessation of funding for Town Twinning visits from 1 July 2023 onwards, and (2) the transfer of any remaining 2023/24 Town Twinning funds to the Civic Functions budget. The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (19) Improve engagement with communities and develop their capacity to help themselves AGENDA ITEM 3 Page 11 of 88
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1.3 The Working Group developed a series of recommendations in relation to the future of Town Twinning links, which included: - • that the Council’s policy and practice on financial assistance towards the cost of exchange visits to twin towns overseas be revised to £50 per head for the first five days or part thereof of any such visit plus £5 per head per day thereafter, and • that the Council’s current practice on financial assistance towards the costs of exchange visits to North Lanarkshire from twin towns overseas be revised to the provision of a bus or buses as required for a period of up to two days, together with appropriate civic hospitality which would normally involve a civic reception and buffet lunch. 1.4 These recommendations were then submitted for feedback to the Local Area Committees and subsequently approved by the General Purposes Committee at its meeting on 4 March 1998. Current Position 1.5 Presently, North Lanarkshire holds twinning links with the following towns: - Cumbernauld Bron (France) Kilsyth Meulan (France) Monklands Airdrie Alberta (Canada) Monklands Campi Bisenzio (Italy) Monklands St Denis (France) Motherwell Schweinfurt (Germany) Stepps Les Marches (France) It should be noted that a decision was taken at the meeting of the Policy and Strategy Committee on 17 March 2022 to sever town twinning arrangements with Gatchina, Russia, with immediate effect. 1.6 For the most part, the North Lanarkshire towns involved in twinning have established formal contacts with twin towns overseas by way of a Twinning Association, whose membership includes individuals interested in participating in and encouraging twinning links and activities generally. 1.7 The objective of the Twinning Associations includes the promotion of interest and participation in twinning within the town and wider communities, the co-ordination and encouragement of twinning activities, exchange of cultural and sporting events/activities, the promotion of economic opportunities between the two towns and maintaining the contact between local authorities in the twin town and the Council. 1.8 A budget of £3,533 is allocated to Town Twinning, which is split across the four most active t winning arrangements (Bron, Les Marches, Meulan and Schweinfurt). 1.9 During the pandemic there were no visits or exchanges with any of the town twinning locations. Since the lifting of foreign travel restrictions, the following invitations/requests have been received: - • Bron – invitation for a North Lanarkshire delegation to visit in December 2022, which was declined by the Provost due to other commitments and financial considerations. Three members of the Bron Association participated in the event and financial assistance was provided in relation to travel costs. Page 12 of 88
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• Les Marches – a delegation visited North Lanarkshire in October 2022, with a civic lunch hosted by the Provost. However, a further request for the provision of transport and assistance with the financial cost of hotel accommodation was declined due to budgetary considerations. • Schweinfurt – a delegation visited North Lanarkshire in March 2022 and the Provost hosted a small civic reception. A subsequent request for a delegation from North Lanarkshire to visit Schweinfurt in November 2022 was declined by the Provost due to other commitments and financial considerations. 1.10 The Town Twinning Associations for these four arrangements set out in 1.8 above have highlighted that further events and visits are planned for 2023. For example, a small party from Meulan is already planning to visit in May 2023 and a financial request has been received to assist with transport costs and the hosting of a civic reception. 2. Report 2.1 Given the level of Town Twinning invitations and requests received in the past 12 months and the rising costs associated with the provision of transport and hospitality, it has become evident that the current budget cannot sustain the previously agreed financial provisions. 2.2 The relevant funding is held in a separate budget distinct from the general Civic Functions funding and is ring fenced for the four specific areas within North Lanarkshire involved in Town Twinning. 2.3 With reductions to the Civic Functions budget over the past few years, the opportunities for civic recognition for individuals and organisations throughout North Lanarkshire have been constrained. In order to increase opportunities for civic recognition for all community groups across North Lanarkshire, it is proposed to cease future funding of Town Twinning and transfer the remaining funds into the Civic Functions budget. 2.4 If this proposal is approved by Committee, notification regarding the arrangements will be issued to all Town Twinning Associations. 3. Measures of success 3.1 Increase opportunities for civic recognition across North Lanarkshire. 4. Supporting documentation None. Archie Aitken Chief Officer (Legal and Democratic) Page 13 of 88
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ Page 14 of 88
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If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? It is anticipated that if the report is approved that appropriate communications to Town Twinning organisations would follow. 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 15 of 88
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North Lanarkshire Council Report Communities Committee Does this report require to be approved? ☒ Yes ☐ No Ref SP/LP Date 15/03/23 North Lanarkshire Volunteering Strategy 2023 to 2026 From Stephen Penman, Chief Officer – Strategic Communication and Engagement E-mail penmanste@northlan.gov.uk Telephone 07947997750 1. Background 1.1 Volunteering is well-established in North Lanarkshire, with volunteers providing a great deal of support to local people and communities. Volunteers also achieve benefit through their volunteering role, including health and wellbeing benefits. Volunteer-involving organisations also benefit from volunteering as it contributes to delivery of organisational goals in a very cost-effective way. However, volunteering is not a substitute for paid roles. 1.2. Despite the success of volunteering in North Lanarkshire to date, there are opportunities to strengthen and increase volunteering, including more employer-supported volunteering. Executive Summary The North Lanarkshire Volunteering Strategy was developed by the North Lanarkshire Volunteering Partnership during 2022 to strengthen volunteering across North Lanarkshire for the benefit of volunteers; residents and communities supported by volunteers; and volunteer-involving organisations. This report provides the Communities Committee with an overview of the North Lanarkshire Volunteering Strategy (Appendix 1) and presents members with an opportunity to consider the role of the Council as a key delivery partner in its implementation. Recommendations It is recommended that the Communities Committee: 1) consider the content of the North Lanarkshire Volunteering Strategy 2) Endorse and support the strategy and the councils role in its implementation as a key community planning partner The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (5) Grow and improve the sustainability and diversity of North Lanarkshire's economy AGENDA ITEM 4 Page 17 of 88
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1.3. The North Lanarkshire Volunteering Strategy was developed by the North Lanarkshire Volunteering Partnership during 2022 to strengthen volunteering across North Lanarkshire for the benefit of volunteers; residents and communities supported by volunteers; and volunteer-involving organisations. North Lanarkshire Volunteering Partnership includes representatives from North Lanarkshire community planning partnership partner agencies. 2. Volunteering Strategy 2.1 The North Lanarkshire Volunteering Strategy is a relatively short, focussed document, setting out our shared, cross-sector vision, mission, values and objectives. Delivery will be supported by a complementary Implementation Plan which is being developed through the Volunteering Partnership, ready for implementation from April 2023. 2.2 Given the importance of volunteering as a resource to North Lanarkshire and the contribution of volunteering to delivery of The Plan for North Lanarkshire and Local Outcome Improvement Plans (LOIPs), the strategy was submitted to the North Lanarkshire Partnership Strategic Leadership Board in February 2023 for consideration and was approved. It will also be shared with Community Boards to discuss how volunteering could be strengthened in their locality and contribute to delivery of LOIPs. 2.3 Work to deliver the Council’s and other Community Planning Partners approaches to Volunteering should reflect and complement the partnership commitment to embedding and implementing the North Lanarkshire Partnership Volunteering Strategy 2.4 Health and Social Care North Lanarkshire (HSCNL) also has a strong interest in volunteering and provides funding through VANL to support volunteering developments. The Strategy has been shared with HSCNL’s Strategic Leadership Team and the Integrated Joint Board for consideration in March 2023. 2.5 VANL’s Board has approved the Strategy and VANL is working with NLP/HSCNL partners and the community and voluntary sector to make best use of shared resources to support implementation of this Strategy. 3. Measures of success 3.1 Supports and interventions delivered as a result of the volunteering strategy implementation plan 4. Supporting documentation North Lanarkshire Partnership Volunteering Strategy Stephen Penman Chief Officer Strategic Communication and Engagement Page 18 of 88
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? This is a partnership strategy, developed and managed by VANL, any impact on council delivery through the implementation plan would be subject to EQIA If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? Impact on distribution of the LET fund. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? However may impact on and link with the development of the Councils Volunteering strategy and approach. 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Page 19 of 88
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Yes ☐ No ☒ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☒ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Information and activity linked to the strategy will be shared and communicated with services, partners and other stakeholders as agreed with community planning partners 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 20 of 88
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North Lanarkshire Volunteering Strategy 2023 – 2026 • Approved by North Lanarkshire Partnership Strategic Leadership Board Feb. 2023 • Referred to March 2023 IJB for consideration with recommendation for approval. • To be referred to appropriate North Lanarkshire Council for consideration with recommendation for approval. Once approved, this document will be designed prior to publication. Page 21 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 Contents 1. Background and Introduction 2. Vision and Mission 3. Principles 4. Strategic Objectives 5. Implementation Appendices Appendix One: North Lanarkshire Local Context Appendix Two: National Context Page 22 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 1. Background and Introduction 1.1. Volunteering 1.1.1. Volunteering is a freely given, unpaid contribution by individuals to support others directly and/or their community or society more generally. Volunteering can be informal – such as people helping an elderly neighbour on an occasional basis, or formal volunteering, where a person is appointed to a volunteer role offered by an organisation. Volunteers are also diverse and include people of all ages and backgrounds, although the majority of volunteers are young people and people of working age. 1.1.2. Formal volunteer roles may involve a few hours a month, week or day. It is estimated that over 1.2 million people volunteer in Scotland and that 24% of adults in North Lanarkshire, an estimated 66,257 people, volunteer formally through an organisation or group. Whilst this is very welcome and a high figure, it is below the national average in 2018 of 26% (source: Volunteer Scotland). 1.1.3. Formal volunteer roles are diverse and include a wide range of activities that make a vital contribution to society, complementing public services. For example: • befriending or mentoring • contributing to a local church or faith group • driving someone to a vital appointment • litter picking • environmental improvements such as planting trees • providing mental health support • providing money advice through a Citizen’s Advice Bureau • running a mother and toddler’s group, a children’s uniformed group (such as brownies) or youth group • charity trusteeship 1.1.4. Volunteering supports volunteers’ physical and mental health and is linked to well-evidenced benefits of volunteering such as: • strengthening volunteers’ social connections and sense of belonging • improving volunteers’ self-regard related to helping others and contributing positively to society and strengthening skills • improved employment opportunities for volunteers 1.1.5. Volunteering also supports “active citizenship” by enabling people to help others and participate in their communities. 1.1.6. Volunteering also makes a significant, positive contribution to the health and wellbeing of the people and communities supported by volunteers. Page 23 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 1.1.7. Whilst volunteers give their time for free and is a very cost-effective way of helping people, volunteering needs adequate resources to support volunteer recruitment, training and retention, as well as travel and other activity costs such as venue hire and equipment. 1.1.8. Volunteering in North Lanarkshire is actively supported by the Community and Voluntary Sector (CVS) – including Voluntary Action North Lanarkshire (VANL); public sector and local businesses (see Appendix One.) However, there are opportunities to build on and strengthen volunteering across North Lanarkshire to benefit both volunteers and our communities – including: • provision of health and social care support – for example advocacy; befriending; community transport; community sport, exercise and walking groups • support for people on low income – for example money and welfare advice; charity shops; community food support. • climate and green action – for example conservation; community gardens; green energy support - “green wellbeing” • charity governance – all registered charities must be governed by volunteer trustees. 1.1.9. Volunteering plays a key role in supporting delivery of our Community Plan – The Plan for North Lanarkshire and nine Local Outcome Improvement Plans, as well as linked strategies and initiatives including: • Health and Social Care NL’s Commissioning Plan and Community Solutions Programme • Towards a Fairer North Lanarkshire Tackling Poverty Strategy • Action on Climate Together NL initiative 1.2. Strategy 1.2.1. The purpose of this strategy is to set out partnership goals and activities to strengthen volunteering across North Lanarkshire, building on the significant progress that has already been achieved locally and contributing to achievement of the national Volunteering Framework and outcomes (see Appendix Two). 1.2.2. This partnership strategy has been co-produced by the following North Lanarkshire (community planning) Partnership (NLP) and Health and Social Care North Lanarkshire (HSCNL) partner organisations through the North Lanarkshire Volunteering Partnership. • Voluntary Action North Lanarkshire and representatives from the wider North Lanarkshire Community and Voluntary Sector • NHS Lanarkshire • North Lanarkshire Council • Lanarkshire division, Police Scotland • Scottish Fire and Rescue Service, Lanarkshire Page 24 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 2. Vision and Mission 2.1. Vision • All citizens in North Lanarkshire, regardless of their background, experience or support needs, are able to volunteer to support their own wellbeing and contribute to the wellbeing of their community. • Volunteers and the vital contribution of volunteering to society, are valued, celebrated and supported effectively in North Lanarkshire - by the public; all sectors; and volunteering-involving organisations. 2.2. Mission • To promote, engage and support North Lanarkshire residents from all ages, backgrounds and abilities in accessing and sustaining fulfilling volunteering opportunities. • To continue to build the capacity of volunteer-involving organisations to contribute to the shaping and delivery of quality, inclusive and diverse volunteering opportunities in North Lanarkshire that support the wellbeing of volunteers and the people and communities they support and assist their host organisation in achieving their goals. 3. Principles 3.1. This strategy and its implementation and evaluation are guided by the following principles. • Volunteering roles are designed to benefit the volunteer and the people / community receiving support. • Volunteering is a respected and valued aspect of active citizenship, with resources provided to support the volunteer and their volunteering role effectively. • Volunteering is open to all and supports inclusion and equality. • Volunteering is a freely chosen activity. • Volunteers receive support and training by their host organisation to enable them to fulfil their volunteer role to the best of their ability. • Volunteer-involving organisations protect the health, safety and wellbeing of volunteers. • Volunteering is not done for financial gain. • Volunteering may support volunteers’ employment prospects but is not a substitute for a paid role. Page 25 of 88
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• Volunteer and paid staff in volunteer-involving organistions can contribute to volunteering policy and procedures. These principles align with the Scottish Volunteering Charter agreed between Volunteering Scotland and the STUC (see Appendix Two.) Page 26 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 4. Strategic Objectives Objective 1: Volunteering and the benefits of volunteering are actively promoted to support recruitment and placement of volunteers across North Lanarkshire in suitable roles – ensuring equal opportunities to participation for all groups. Objective 2: Volunteering-involving organisations are supported to provide high-quality and inclusive volunteering opportunities in North Lanarkshire, which provide the following. • Volunteering opportunities for all equality groups including: o disabled people, people living with long term conditions, and challenges relating to their health o LGBTQIA+ community o people from black, Asian and minority ethnic groups o young people and older adults • Volunteering roles which support our people and communities on key issues such as: o physical and mental health and wellbeing – through for example, exercise; crisis and recovery support o social inclusion, support and care – through for example, befriending; digital inclusion skills o action to tackle poverty – such as money and welfare advice; community food support; employability support o action to help tackle the climate emergency, including community conservation and greening initiatives. • Public safeguarding by ensuring prospective volunteers pass appropriate Protection of Vulnerable Group checks. • Volunteers are matched and supported well in appropriate roles. Objective 3: Volunteers have a positive volunteering experience with recognition and, where appropriate, accreditation for their participation and skills gained through volunteering. Objective 4: Employers in all sectors – business, public and CVS – increase their support for Employer-Supported volunteering as part of their Corporate Social Responsibility contribution and to support their workforces’ development and retention. Objective 5: Volunteer-involving organisations are supported to evaluate and report on their volunteering activities, including reach and benefits for volunteers, people receiving support, wider community and their own organisation. Page 27 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 5. Implementation 5.1. VANL will facilitate effective joint working between members of The North Lanarkshire Volunteering Partnership to support resourcing and delivery of this Strategy including: • preparation of a rolling annual, Implementation Plan • undertaking an Equality Impact Assessment • securing additional resources to support delivery of the strategy where possible • agreeing performance measures to support monitoring, evaluation and progress reporting, with reference to the national volunteering outcomes. Page 28 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 Appendix One: North Lanarkshire Local Context 1. Support for Volunteering 1.1. The Community and Voluntary Sector (CVS) is the major sector for providing volunteer opportunities in North Lanarkshire. • Smaller CVS groups are often entirely run by volunteers – for example mother and toddler groups; community lunch clubs; volunteer driver schemes. • Most medium to larger CVS organisations also involve volunteers – these are usually registered charities or social enterprises, including trustees/directors to support governance and volunteers to support delivery of activities and services. 2. Public Bodies 2.1. The major public bodies serving North Lanarkshire support volunteering directly and through participation in the Volunteering Partnership. 2.2. North Lanarkshire Council supports volunteering through schools and youth work including the Duke of Edinburgh and Saltire Award schemes. 2.3. NHS Lanarkshire supports volunteering within the NHS to help people gain pre- qualification experience in the health care sector and also roles that complement paid-staff roles, for example greeting and signposting at hospitals and volunteer driving. 2.4. Both Police Scotland and the Scottish Fire and Rescue Service involve volunteers in various community-supporting roles. • Police Scotland – volunteers have actively supported policing in Scotland for over 100 years. Police Scotland’s Special Constables are volunteers who undergo extensive training and deploy with regular officers to enhance community safety across Scotland. The Police Scotland Youth Volunteer Programme was established in 2014 and comprises over 1000 young people aged 13-18. The programme gives young people of all backgrounds a positive means of engagement with the police service. Through regular training and participation in community safety initiatives, youth volunteers are given opportunities to overcome barriers and discover their talents while making a positive contribution to their communities. • Scottish Fire and Rescue Service – SFRS’s Youth Volunteer Scheme (YVS) is a national youth initiative that creates opportunities for young people aged 12-18 to work together for a Safer Scotland. Page 29 of 88
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North Lanarkshire Volunteering Strategy 2023 to 2026 3. Business Organisations 3.1. Some businesses based in and/or serving North Lanarkshire, support their employees to volunteer as part of staff development and their contribution to local communities. There are significant opportunities to expand this through more structured approaches and wider support for “employer-supported volunteering”. 4. Voluntary Action North Lanarkshire (VANL) 4.1. VANL plays a major role in supporting volunteering across North Lanarkshire by: • promoting volunteering for all ages and groups. • supporting recruitment of volunteers, including matching • supporting volunteer-involving organisations, including Volunteer-Friendly accreditation • supporting Saltire (volunteering) Awards for young people • supporting strategic development of volunteering through the Community Solutions Programme; Action on Climate Together North Lanarkshire; and Green Health Partnership. • convening and supporting the North Lanarkshire Volunteering Partnership. 4.2. VANL receives some dedicated, recurrent annual funding to support delivery of the above volunteering work through Health and Social Care NL and is currently negotiating an increase in this amount from April 2023. VANL also receives some one-off, small grants to supplement its volunteering work and is seeking additional grant funding. 5. North Lanarkshire Volunteering Partnership 5.1. This partnership was established by VANL in February 2020 to support improved, strategic and operational collaboration on volunteering between VANL, CVS, public bodies and business sector. 5.2. This strategy was developed with members of the Partnership, who will co- ordinate and support implementation, review and reporting as set out above with reference to the Scottish Government Volunteering Framework. Page 30 of 88
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Appendix Two: National Context 1. Volunteering for All: National Framework 1.1. In April 2019 the Scottish Government launched its Volunteering For All National Framework. The Framework was developed by the Scottish Government with partners from the Voluntary and Community Sector, local government, NHS, academics and social researchers and with volunteers. 1.2. The Framework: • Sets out a coherent and compelling narrative for volunteering. • Defines the desired outcomes for volunteering in Scotland over the next ten years. • Identifies the key data and evidence that will inform, indicate and drive performance at a national and local level. • Enables informed debate and decision about the optimal combination of volunteering programmes, investments and interventions. 1.3. The Framework has the following five outcomes. • Volunteering participation is valued, supported and enabled from the earliest possible age and throughout life. • Volunteering in all its forms is integrated and recognised in our lives through national and local policy. • There is an environment and culture which celebrates volunteers and volunteering and all of its benefits. • The places and spaces where we volunteer are developed, supported and sustained. • There are diverse, quality and inclusive opportunities for everyone to get involved and stay involved. 1.4. The Scottish Government launched Scotland's Volunteering Action Plan in June 2022 to support delivery of the framework. Page 31 of 88
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2. Volunteer Charter Volunteer Scotland and STUC developed a Volunteer Charter which sets out the ten principles below, to support a good volunteer experience and help ensure that volunteer-involving groups and organisations respect the spirit and values of volunteering and support good volunteer practice. 1. Any volunteer activity is a freely made choice of the individual. If there is any compulsion, threat of sanctions or force, then any such activity is not volunteering. 2. Volunteers should receive no financial reward for their time however out of pocket expenses should be covered; no one should be prevented from volunteering due to their income. 3. Effective structures should be put in place to support, train and develop volunteers and their collaboration with paid workers. 4. Volunteers and paid workers should be able to carry out their duties in safe, secure and healthy environments that are free from harassment, intimidation, bullying, violence and discrimination. 5. Volunteers should not carry out duties formerly carried out by paid workers nor should they be used to disguise the effects of non-filled vacancies or cuts in services. 6. Volunteers should not be used instead of paid workers or undercut their pay and conditions of service nor undertake the work of paid workers during industrial disputes. 7. Volunteers should not be used to reduce contract costs nor be a replacement for paid workers in competitive tenders or procurement processes. 8. Volunteers should not be used to bypass minimum wage legislation nor generate profit for owners. 9. Volunteers and paid workers should be given the opportunity to contribute to the development and monitoring of volunteering policies and procedures, including the need for policies that resolve any issues or conflicts that may arise. 10. Volunteer roles should be designed and negotiated around the needs and interests of volunteers, involving organisations and wider stakeholders. Finding legitimacy and avoiding exploitation through consensus depends on mutual trust and respect [document ends] Page 32 of 88
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North Lanarkshire Council Report Communities Committee Does this report require to be approved? ☒ Yes ☐ No Ref SP/MC Date 24/04/23 Community Board Local Development Programme From Stephen Penman, Chief Officer, Strategic Communication and Engagement E-mail penmanste@northlan.gov.uk costellom@northlan.gov.uk Telephone 07725289559 Executive Summary This report provides an update on progress with the Community Board Local Development Programme (LDP) projects previously approved by committee. In addition, the report seeks in principle approval for new potential projects as proposed by local community groups. Recommendations It is recommended that the Communities and Regeneration Committee: (1) recognises progress with the remaining 2022/23 programme onwards and approve projects which have potential for delivery in future financial years depending on availability of budget and community support (Appendix 1); (2) recognise the capital budget allocated to the LDP for each Community Board area for the next five financial years (Appendix 2); (3) approves amendments to existing projects and further project proposals and project criteria; (4) acknowledge current challenges faced in achieving delivery of the Local Development Programme; The Plan for North Lanarkshire Priority All priorities Ambition statement (20) Improve the involvement of communities in the decisions, and development of services and supports, that affect them AGENDA ITEM 5 Page 33 of 88
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1. Background 1.1 The Policy and Strategy committee agreed, in March 2019, that all projects from 2019/20 onwards, recommended by Community Matters partnerships (now replaced by Community Boards) should be subject to agreement by the former Youth, Equalities and Empowerment Committee before proceeding beyond the in-principle/ conceptual stage. Further approvals will now be sought through the Communities Committee as required. 1.2 The Covid-19 pandemic impacted severely on the ability to deliver projects due to restrictions in relation to the construction industry. However, since the relaxation in restrictions, there has been positive progress and with work continuing to deliver relevant projects. Only projects that had been deemed essential and legally contracted were able to proceed. 1.3 Budget details have now been finalised as part of the council’s Strategic Capital Investment Programme for the 5-year period from 2021/22 to 2025/26, with an agreed allocation of £1.5m for each of the next 5 years. An additional £500k was approved as part of the council’s revenue budget for 2021/22. These sums are reflected in the breakdown of funding included in Appendix 2. 1.4 The amount allocated to each area reflects a reduction of up to 10% which will be earmarked for delivery and other associated costs in relation to agreed projects, this will include technical support, tendering processes, design and project management and administration. 2. Report 2.1 Criteria for Local Development Programme To be eligible for inclusion in the Community Board Local Development Programme, projects must meet the priorities of the Local Outcome Improvement Plan and substantially subscribe to previously agreed criteria. The following are examples of some of the key criteria: • link to LOIP priorities • be publicly visible and accessible; • come from community groups or individual; • improve community safety; • benefit a large number of people; • improve the appearance of an area • maximise the use of alternative sources of funding. • be a capital projects on council owned land All Local Development Programme proposal forms should indicate which, if any, of the Local Outcome Improvement Plan priorities the project supports. Where the project does not align with identified priorities, evidence must be provided to show how the project will support improved local outcomes. Page 34 of 88
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2.2 Project progress • Information on current and potential future projects is contained within Appendix 1. • Please note the figures in Appendix 1 are notional/indicative potential project costs and that no budget has been allocated to specific projects. • The Community Board Local Development Programme highlights the council’s commitment to community led neighbourhood regeneration. • Prioritisation work has been undertaken taking account of the allocated budgets and criteria to schedule project delivery of the current holding over the five-year budget cycle. These priorities may change as projects develop and clearer costs become available. • Where feasibility checks have identified that the project is not viable, the recommendation within Appendix 1 is to delete such projects from the list moving forward. 2.2.2 Current Delivery Challenges As previously reported to this committee, delivery of the Local Development Programme has faced a number of challenges during the current financial year due to a range of external factors. Updates on the current challenges are as follows: • Cost Inflation. Challenges remain in relation to the delivery of approved car parking projects. Whilst negotiations continue around the Bitumen Macadam (Bitmac) Repairs 2022-2026 contract (Housing Property & Projects), we are now exploring alternative routes to market for the delivery of approved Local Development Programme projects. These routes will compliment any existing delivery methods and allow us to progress approved projects from Aril 2023 onwards. In addition, recent tender exercises for the development of play areas are indicating a stabilisation in market prices for these type of works and this will allow us to more accurately estimate project costs over the coming 12 months. • Labour Shortages. Whilst there is still a shortage of installation contractors for a range of works, the market has adapted to this and we are seeing a reduction of lead in times following contract award. Continued engagement with suppliers is allowing us to expedite project delivery and we will continue with this throughout the upcoming financial year. • Market Capacity and Demand. As previously reported, project budgets had been reprofiled and sites grouped together in lots to be more attractive to the market. This has proven to be a successful strategy with contract awards being made across a range of sites to allow tem to progress to delivery stage. All tender exercises are now being developed with a grouped lot structure as the preferred option to ensure continued delivery of best value whilst meeting community aspirations. This procurement method also offers some administration efficiencies which wil allow projects to be accelerated where possible. 3. Measures of success 3.1 Projects delivered within agreed timescales taking into account all relevant factors and budgetary considerations Page 36 of 88
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3.2 Local communities involved from the earliest stage in the development of project designs and delivery and are generally satisfied with the outcome. 3.3 People in communities whose voices are seldom heard are engaged in putting forward/influencing projects within their community. 3.4 The governance role of the Community Boards is consolidated in terms of project development, approvals and monitoring processes. 4. Supporting documentation 4.1 Appendix 1 – Community Board Local Development Programme 2022/23 onwards 4.2 Appendix 2 – Budget Information 4.3 Appendix 3 – Play Area Development List 2022/23 Stephen Penman Chief Officer Strategic Communication and Engagement Page 37 of 88
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Each of the projects in the attached Appendices, if deemed appropriate for delivery and where budget is available is supported through funding available via the Community Board Local Development Programme capital allocation. Consideration will also be given to maximising external and other partner contributions where possible. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Page 38 of 88
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Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☒ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Several of the projects will have a positive effect on the local environment, contributing to safer areas to play and addressing issues traffic congestion in specific areas. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? The LDP is discussed widely with community groups and local consultation will be communicated as required. In conjunction with local communities, a communications approach will ensure that projects are promoted positively. 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? There are no significant financial risks which have been identified at this stage in the financial year, however this will continue to be closely monitored. Some projects may not proceed as a result of e.g., community consultation or site investigations and outstanding budgets will be re-allocated to other projects which will be reported to a future Community Board. It should be acknowledged that there are nationwide challenges in relation to supply of materials and there is also an impact on material costs leading to potentially higher contract costs which could impact on delivery of projects. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Page 39 of 88
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Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 40 of 88
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Airdrie Appendix 1 Projects Under development 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Chapelhall/Bellside Road parking Road parking £40,000.00 Awaiting outcome of legal issues (Approved previously by Board) Crowwood Road, Calderbank Parking Check feasibility and submit project proposal form Glen Road, Petersburn Parking Check feasibility and submit project proposal form West End/Centenary Park New interpretation boards £5,000 Engagement to be held with local group Four Isles Community Centre Fencing £10,000 Raised at community board. Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Holehills Development Play Area £10,000 Housing Developers Off site contribution Brownsburn Park Upgrade to paths £17,000 Project raised by local community. Airdrie BMX/Pump Track Funding to support regenerating the existing facilities, or build a new pumptrack. £10,000 £140,000 Scottish Government Funding LDP proposal form submitted 07/02/2022 Further project development work required To progress to build 2024/25 Whinhall Allotments Environmental works including the installation of new path, raised beds and associated ground works £15,000 N/A Jarvie Avenue, Plains Parking £15,000 Potential Community Board LDP Programme 2022 onwards- Page 41 of 88
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Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Hill Street Parking, Caldercruix Create additional parking bays £10,000 Year 3. Awaiting delivery. Plains Community Futures Upgrade play facilities including new equipment, surfacing, paths and seating £50,000 N/A Approved at CB 14/6/2022 Contract Awarded and awaiting site start date Plains Community Futures Outdoor Gym £22,000 £13,000 grants from Consortium & Lottery Approved at CB Dec 22 Deliver Year 3 Airdrie Burns Club Erect commemorative plaque at Wellwynd £500 Complete Gartleahill Play Area Wheeled sports area & refurb existing play area £20,000.00 £50K will be allocated from Scottish Government Play Park Renewal Programme Year 3 priority. Increased budget will be required. Craigneuk play area Creation of new play area £90,000 A suitable site has been identified to build a new play area. Community consultation now required Year 3 Katherine Park Sports Provision £60,000.00 No further feedback from community. No local interest. To be removed from list. Castle St Chapelhall Parking Improvements £20,000 Works completed Rawyards Park Play Area Improvements Additional play equipment £8,000 Complete Community Safety - CCTV Additional CCTV in locality in conjunction with community safety partners £25,000 Year 2 priority Chapelhall – Queens crescent Improved parking £15,000 Year 2 priority To be Delivered via Surfacing framework. Arndale Plains Improved Parking £15,000 Year 2 priority To be Delivered via Surfacing framework. Caldercruix Heritage Project £30,000 Works ongoing to be completed in spring 2023 Airdrie Sea Cadets Support for Community Group £15,000 Complete Page 42 of 88
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Plains Refurbishment of entrance feature and environmental improvements in village £20,000 Works Complete. Moss Avenue Caldercruix Environmental improvements and additional parking £15,000 Complete Rawyards Roundabout Environmental Improvements £10,000 Veg clearance works complete all other works expected to be competed Spring 2023 Friends of Centenary/West End Parks Environmental and lighting improvements, repair signage £3,000 Complete Victor Street / Stemac Lane Plains Parking Improvements £15,000 Year 3 priority Revised proposal being progressed To be Delivered via Surfacing framework. Community Partnership Initiatives Funding to support partnership initiatives £10,000 Utilised for Moto X Bellshill Projects Under development 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Rockburn Park – improvement project Project to improve lighting and cut back tree root hazards TBC Board approved project in principle. Project proposal form submitted. Redwood Crescent – community garden project Project to create a green community garden space TBC Proposal form to follow. Baird’s Park (Gas Flats) - play facilities improvement Project Improving play facilities and equipment at an existing play area TBC Proposal form to follow. Laburnum Rd – footbridge project To repair an existing a damaged footbridge TBC Proposal form to follow. Page 43 of 88
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Sycamore Ave – community dog walking area To create a community dog walking area in a densely populated area in Viewpark. TBC Project under development – establishing suitability of the land for the intended use. Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Potential Community Board LDP Programme 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Viewpark Gardens Funding to support development of potential works at site £20,000 Moved to year 3 for delivery in conjunction with local group Community Safety – CCTV Provision Additional CCTV in locality in conjunction with community safety partners £25,000 Year 2 Priority Community Garden project Project in conjunction with community council £25,000 Year 2-3 Priority - Board agreed in principle. A suitable site has been identified and reserved at the Bellshill Strathclyde Park Gateway site. Bellshill Community Council to consult with local community. Meeting with group to discuss LDP proposal thereafter. Community Safety Project Project to address wheelie bin security in conjunction with partners £2,000 Project Completed Rosevale Crescent/Calder Park, Mossend Potential MUGA Facility £30,000 £100,000 Project to proceed in 2023/24 Community Partnership initiatives Funding to support partnership initiatives £10,000 Approved at Community Empowerment committee. Complete. Page 44 of 88
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Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Gemini Grove, wall entrance project Project to cut through an opening through a low level brick wall for residents’ access to a public car park. £5,000 Project proposal form submitted Orbiston bing project Project to assist residents live In the Orbiston bing area to improve and repair existing walk paths and features in the bing Project consultation underway. Crowflat View – car parking project Project to create extra car parking spaces Consultation Completed September 2022. To be Delivered via Surfacing framework. Warnock Crescent play area project Project to improve play equipment and facilities in an existing play park near Warnock Crescent, Bellshill. Project under development – Board approve project in principle. project proposal form submitted. Napier Square (north side) - car park project Project to create extra car parking spaces Consultation completed September 2022. Delivered via Surfacing framework. Lilac Crescent Play Area Refurbishment of existing play area site £95,000 Contract awarded Awaiting site start dates. Coatbridge Projects Under development 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Shawhead Recreation Space Play TBC Project identified as part of planning process for Page 45 of 88
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Hagmill Road. Committee report outlines requirement to engage on potential new provision for area. Oak Place, Greenend Parking Bays Creation of additional parking bays to alleviate congestion Project identified by local community to increase bays adjacent to Oak Place & alleviate congestion Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Kirkwood Local Improvements Junior play area development TBC Survey report complete – positive local support for project Kirkwood Local Improvements Dog walking area development TBC Survey report complete – positive local support for project Margaret Street Park Upgrade fencing & lighting replacement of fence & upgrade to dual light at entrance. Summerlee Street Parking and Environment TBC Extension of footpath along grass verge Kirkwood Local Improvements Parking and Environment TBC Widen turning area to resolve issues on Mitchell Street Carnbroe Welcome Signage & Heritage panels Signage on Roundabouts re welcome & safe driving & heritage panels to safely screen mine cap in community garden TBC Project requested by CCAR – positive local support for project Potential Community Board LDP Programme 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Greenend Projects Base Development of temporary meeting space/project base in Greenend £45,000 Approved at 28th Nov 22 Board meeting. ongoing consultation with residents re use. The Safety Zone Floor replacement £20,000 Completed Page 46 of 88
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The Fire Queen Heritage £5,000 Completed Heritage Way/Monklands Canal Improvements Improvements Disabled parking bays at Daisy Park side & possible Pier replacement works £40,000.00 Design work commenced. Dunure Place Coatbridge Creation of parking bays to alleviate congestion £20,000 Project proposal submitted Awaiting consultation Northburn Road Community Safety/Quad Bike issues £10,000 Project to restrict motorised access to open space due to ongoing local issues. Gates arrived. Instalation expected by end of March Dunure Street Coatbridge Dog walking area at Dunure Street Coatbridge £15,000 Approved in principle. New location identified. Scarhill Street Play Area Upgrade Play Area £50,000.00 £120,000 Contract awarded Site start 13th March. Whifflet Park Skatepark £55,000 Budget increased by £15,000 to meet project brief. Contract awarded. Site start expected March 23. Viewfield Rd Coatbridge Environmental and road safety improvements £40,000 Year 2 priority – increase in budget to include 2nd location Greenend Wheeled Sports Area Play £30,000 Contract awarded. Site start expected March 23. Community Safety - CCTV Additional CCTV in locality in conjunction with Community Safety Partners £25,000 Year 2 priority Community Partnership Initiatives Funding to support partnership initiatives £10,000 Used to support Moto X Last Tram Project Heritage £14,000 £22,000 Complete Cumbernauld Projects Under development 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Netherwood Place, Westfield Parking Proposal submitted drawings and map complete, feasibility being checked Cumbernauld Heritage Project Parking Proposal Page 47 of 88
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Mossywood Court Parking Proposal Westfield Shop Parking Ellisland Road Kildrum Parking Darroch Way Parking Proposal Afton Road Parking Proposal Clouden Road Kildrum Parking Ben Venue Parking Proposal submitted feasibility being checked Drumnessie Road Westfield Parking Improvements Proposal submitted Netherwood Court Parking Proposal Birch Road Abronhill Parking TBC Proposal submitted (Joint proposal - 3 in 1) Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Inchwood Road, Westfield Parking Improvements Proposal submitted and with the projects team Watch us Grow Support for environmental improvements around base at Palacerigg Country Park. Proposal submitted. Consultation Complete Potential Community Board LDP Programme 2021 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Abronhill Community Works Environmental improvements £20,000.00 Will not progress at this time. Consider removal. Kildrum Workers memorial Heritage feature improvements £10,000.00 To be completed by end of March 2023. Carbrain PS Community Access £30,000 LDP Proposal not submitted, no group identified to progress project. Remove from list. Cairngorm Gardens Improvements to sculpture area £10,000 Works complete Abbotsford Court Cumbernauld Parking project £15,000 Works complete Page 48 of 88
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Torbrex Rd Cumbernauld Parking Project £15,000 Works complete Community Safety – CCTV Additional CCTV in locality in conjunction with Community Safety Partners £25,000 Ongoing Oak Road Football Pitch, Abronhill Parking Improvements £35,000 Reduced scale project to be progressed when contractor available Melrose Ave Cumbernauld Parking Improvements £30,000 Consultation complete Delivered via surfacing framework Community Partnership Initiatives Funding to support community partnership initiatives £10,000 Used to support Moto X Condorrat Community Garden/Allotment Funding to support costs of greenhouse TBC No external application form received. Cannot proceed. Remove. Millcroft Road Play Area upgrade £80,000 Year 3 Project. Tender return due 20th March 2023 Braehead Road Play Area Upgrade £50,000 Year 3 Project. Tender return due 20th March 2023 Kilsyth Projects Under development 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Kilsyth Old Peoples Welfare Committee – centre renovations Contribution towards improvements works at Old Library (Burngreen) TBC The organisation is seeking third party funding support for essential building and facility improvements. Proposal will require to be updated Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Page 49 of 88
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Potential Community Board LDP Programme 2021 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Play park upgrade TBC with Bogside Tenants and Residents Association TBC Support will be provided through Scottish Government funding. Year 3 priority Consultation commenced with local group Croy Community Hub Outdoor Community Space (Community Allotments / Grow your own) & repair or replacement of old paths. TBC Year 2 priority. Costings to be determined and community engagement required. Colzium Estate Up- grade Fountain Fountain Up- grade £10,000.00 Additional resource required to progress this. Project will likely move into a later year LDP Montrose Gardens Parking Parking £15,000.00 Year 4 Priority. No support evidenced. Additional information required or propose removal. Banton Parking Parking £20,000.00 Year 3 Agreed at Board meeting Dec 22. Delivered via surfacing framework Kilsyth Heritage project Heritage project £20,000.00 Year 4 priority. No information. Propose removal. Fisher Avenue Parking Parking £15,000.00 Year 5 priority No information. Propose removal. Rennie Rd project (MUGA) Initial contact made with group by CPO on 20/6/22 TBC Year 3 priority Move to later year as no group identified to progress. Livingston Park Play Park Group Upgrading of facility TBC £130,000 Tender return due 20th March 2023 Community Partnership Initiatives Funding to support partnership initiatives £1,500 Utilised to support Moto X Auchinstarry Play Area Development Contribution to overall cost of the creation of a Roman £5K £180K Project Complete Page 50 of 88
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themed play area Motherwell Projects Under development 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Newarthill Tree Lighting project Community Council want to light up 5 trees next to the welcome to Newarthill entrance feature £15,000 Community Council has submitted an LDP form. Further development work required. Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Robert Burns Avenue, Newarthill Parking bays TBC Further development work to be undertaken Roman Road play area Play Area £50,000 Project arose from petition. Feasibility and development work underway. Aiming to progress from April 23. Potential Community Board LDP Programme 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Burnside Street Play Area Play area upgrade £10,000.00 Tender return due 20th March 2023 Newarthill Glenburn Ave. Parking Parking £10,000.00 Year 2 priority. Consultation completed Sept 22 Delivered via surfacing framework Community Safety CCTV Additional CCTV in locality in conjunction with Community Safety Partners £25,000 Year 2 priority. Page 51 of 88
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Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes New Stevenston Play area Additional accessible play equipment £20,000 Year 2 priority. Contract awarded and awaiting site start date. The Loaning Motherwell Improvements to play area £20,000 £100,000 Tender return due 20th March 2023 Frood Street Play Area Replace existing play area £45,000 Completed Jan 2023 Community Partnership Initiatives Funding to support community partnership initiatives £10,000 Approved at Community Empowerment Committee. Sandy Beach Play Area (Strathclyde Park) Play area upgrade £120,000 Contract awarded and awaiting site start date. Project funding via Country Parks team. Northern Corridor Projects under development 2022 onwards - Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Stepps Cultural Centre Pathways Pathways £20,000.00 Year 2 priority. Project to be removed. Not feasible. Auchinloch Community Council Auchinloch Village green Provide access to an outdoor green space £12,000 Project identified through Auchinloch Community Action Plan. Engagement for project completed. Consultation and surveys completed. Projects Team has met with group to consider feasibility. Potential costs implications have increased – now Year 3 or 4 priority due to cost. Auchinloch Community Council Recovery of Auchinloch to Stepps Right of Way (SS 97) to provide improved pedestrian access. £17,519.08 (50%) £17,519.08 (50%) Completed. Mollinsburn Entrance Feature Entrance Feature £13,000.00 Project to be deleted. Page 52 of 88
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Proposed site not on land owned by NLC. No alternative location could be identified. Auchinloch Entrance feature Entrance Feature £12,000.00 (£4,430.00) Completed. Moodiesburn Kelvin Drive Wheeled sports facility Wheeled sports facility £20,000 £52,000 (Developers Contribution) Part of wider funding package. Year 3 engagement and consultation with delivery from April 2023. Cross Locality Heritage Project Idea to be consulted on in local community £25,000 Year 1-3 priority more consultation required. Project will now be delivered across 3 years. £3000 grant awarded to Northern Corridor Community Volunteers to support delivery of local heritage exhibition – currently taking place in Pivot CC, Moodiesburn. Further project proposal required. Frankfield Road, Cardowan MUGA project £40,000 Year 3 priority in partnership with Cardowan Community Meadow. Consultation underway. Dunalistair Drive Play Area, Millerston Replace play area £60,000.00 £60,000 Scottish Government Funding Tender return due 20th March 2023. Lochside Play Area, Gartcosh Refurbish play area £10,000 £50,000 Scottish Government Funding Year 3 priority. Consultation underway. Car parking bays at Blades Court, Gartcosh Additional bays on grassed areas TBC Proposed additional car parking bays to relieve congestion issues. Feasibility established. Car parking bays at Lochside, Gartcosh Additional bays on grassed areas TBC Proposed additional car parking bays to relieve congestion issues. Feasibility established. Car parking bays at junction of Centre Street and The Oval, Glenboig Additional bays on grassed area TBC Proposed additional car parking bays to relieve congestion issues. Feasibility of project being established. Page 53 of 88
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Community Safety CCTV Additional CCTV in the locality in conjunction with community safety partners £15,000 Year 3 priority Community Partnership initiatives Funding to support community partnership initiatives £3,000 Utilised to support Moto X Projects Seeking Approval - None for this cycle Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Shotts Projects under development 2022 onwards Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Pauls Parcels (Food Poverty Prevention Group) Community Garden / growing space linked with Salsburgh Community Council. TBC TBC Site at Salsburgh being considered. Initial discussion meeting to be held by end March and beginning April 23 Summerlee Place, Allanton Car Parking TBC TBC On site meeting held Friday 24th February 2023. Further meeting with residents to follow. Hareshaw Village Welcome Sign TBC TBC Initial discussion with Village Association around potential for future project. Torbothie access Improvements Car Parking / Hard standing area TBC TBC Awaiting further information from proposer. Salsburgh Community Council Commemorative Railway Hutch and Wagon on Rails TBC TBC Proposal form in development. Salsburgh Community Council Solar lighting at outdoor community space to aide community safety TBC TBC Proposal form in development. Salsburgh Community Council King George V Park path renewal TBC TBC Proposal form in development. Page 54 of 88
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Fortissat Youth Forum Lighting of path between Dyfrig Street and Bon Accord Crescent which runs to the side of Hanif's Superstore TBC TBC Project proposal being developed as a result of dialogue as community board meeting. Youth forum undertaking community consultation. Awaiting results. Projects Seeking Approval- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Potential Community Board LDP Programme 2021 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Salsburgh Heritage Project PB approved project to establish local heritage group and features £20,000 Project complete -monitoring procedures are ongoing. Shotts Currieside Avenue PB approved project. Replacement of existing play area £20,000 Contract awarded and awaiting site start date. Harthill Scooter Track PB approved project (changed from play area/outdoor gym following consultation) £30,000 Contract start date 27th March 2023. Ongoing engagement with school regarding community access. Stane Corner Parking Manse Road car park lining and directional signage project to be undertaken along with a community awareness campaign to promote car park usage £30,000.00 Year 3 priority. Manse Road car park spacing and signage at processing stage. Information and awareness campaign to be co-ordinated alongside community by local CPT. Budget to be reviewed. Shotts Leisure Centre Outdoor Gym Outdoor gym £30,000.00 Year 5 priority. Local CPT to review proposal. Lochaber Road Parking Parking £30,000.00 Year 3 priority. Site visit undertaken on 17th March 2023 regarding site layout. Page 55 of 88
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Community Safety CCTV Additional CCTV in the locality in conjunction with community safety partners £20,000 yearly Programme of camera upgrades and new installations undertaken in Salsburgh and Harthill. (Now installed) Hartwood Funding to support local organisation with play area refurbishment £70,000 external funding sourced by organisation plus £15,000 LDP for year 2/3 Tender return due 20th March 2023. Torbothie Rd Shotts Parking £20,000 Year 2 project delayed. No timescales currently available. Salsburgh Feature Lighting Project to install lighting on entrance features and war memorial £10,000 Currently assigned to Year 3. Plans being drawn up for implementation and delivery. Hareshaw Play Area Install additional item of equipment for older children £5,000 Tender return due 20th March 2023. Laggan Path Parking £10,000 Currently assigned to Year 4. Muldron Terrace, Shotts Development of parking bays to reduce congestion No indicative budget at this stage. TBC Approved at community board 21/2/23. Allocated year to be determined. Awaiting new procurement route to be established. Wishaw Projects Under development 2023 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Cambusnethan Outdoor Education Area Creation of outdoor classroom in greenspace in Cambusnethan TBC Project identified through Made4Uin ML2 team. Newmains Bike Track or MUGA Clarification on project once survey findings received TBC Project proposals from Newmains Community Council – Initial discussions taking place with community. Joint site visit completed. Awaiting survey results from Community Council. Page 56 of 88
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Parking Cleland Lack of parking at Crossgates Ave, Crosshill Dr & Fraser St TBC Project idea raised by local community– Site visit planned. Projects Seeking Committee Approval and Noting by Community Board- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Potential Community Board LDP Programme 2022 onwards- Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Maxton Crescent Phase 2 parking £15,000.00 Year 2 priority subject to demand being evidenced. Consultation competed Sep 2022, Delivered via surfacing framework. Fir Place Play Area Replace Play area £40,000.00 Work complete Attercliffe Avenue Play Area Replace Play area £60,000.00 £35,000 Contract awarded and awaiting site start date Coltness Welcome sign Welcome sign £20,000.00 Year 2 priority – Joint site visits complete. Consultation in progress. Project team carrying out feasibility checks to progress. Belhaven Park Improvements - Dog Walk area Pathways, Lighting, Bins, etc £15,000.00 Year 4/5 priority. Initial evidence gathering underway. Proposal being developed along with Group. King George V Play area, Wishaw Replace Play area £100,000.0 0 £100,000 Year 3 priority – Initial planning of consultation underway. Kenilworth Avenue, Wishaw Memorial Plaque £5,000.00 Year 2 priority. Project to install distance markers and memorial plaque. Consultation with local group underway. Development in progress. Cleland MUGA Creation of New MUGA £70,000.00 Year 4/5 priority. location identified and Page 57 of 88
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existing assets in area require refurbishment. Additional funding required for project (approx.. £50-70K) Cleland Public Park Refurb and extend play area £55,000.00 Tender return due 20th March 2023. North Dryburgh Road Additional Parking £30,000.00 Parking area completed. Lyman Drive Play Area Replace Play area – upgrade park £40,000.00 Year 3 priority. Wil be issued with tender package mid-late 2023. Initial consultation with local community. Community Safety CCTV Additional CCTV in locality in conjunction with community safety partners £25,000 Year 2 priority – Projects ongoing. Newmains Play Area at Community Hub Improved play area facilities in conjunction with local community £175,000 Tender return due 20th March 2023. Funding to potentially support Christmas trees in communities Funding to be considered in conjunction with local community groups TBC Year 1 priority. Hold on list until all tree invoices received. Overtown Outdoor Gym £45,000 Year 3. Tender awaiting issue. Delivery will be in 2023/24 Community Partnership Initiatives Funding to support community partnership initiatives £10,000 Approved at Community Empowerment Committee Moto X Funding to support partnership initiative £0 Complete and operational within communities. Park Quadrant Parking Local parking improvements TBC Approved in Principle Community Board Feb 22. Consultation complete and project will progress. Delivered via Surfacing framework Parkside Play Area, Cleland Install new swing bay £5,000 Tender return due 20th March 2023. Newmains Welcome Sign Creation of Welcome Sign TBC Year 3 priority - Joint site visit completed to identify location and Page 58 of 88
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discuss project plan. Early stages of consultation. Page 59 of 88
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Appendix 2 Annual Total Community Board Airdrie Bellshill Coatbridge Kilsyth Motherwell Cumbernauld Northern Corridor Shotts Wishaw Year 1 310,140 220,140 260,280 58,140 292,140 257,580 127,440 85,860 202,140 Year 2 232,605 165,105 195,210 43,605 219,105 193,185 95,580 64,035 151,605 Year 3 232,605 165,105 195,210 43,605 219,105 193,185 95,580 64,035 151,605 Year 4 232,605 165,105 195,210 43,605 219,105 193,185 95,580 64,035 151,605 Year 5 232,605 165,105 195,210 43,605 219,105 193,185 95,580 64,035 151,605 Page 60 of 88
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Appendix 3 Play Area Development Update 2022/23 Community Board Project Name Project Description Project Potential Cost Additional external or partner funding available Additional Notes Airdrie Rawyards Park Play Area Improvements Additional play equipment £8,000 Complete Moffat View Play Area Replace existing play area £50,000 Contract Awarded and awaiting site start date Bellshill Baird’s Park - play facilities improvement Project Improving play facilities and equipment at an existing play area TBC Project under development – Douglas Dr/Kirklee Rd Play area project £70,000 Complete Rosevale Crescent/Calder Park MUGA project, Mossend Potential MUGA Facility £30,000 + additional external funding £100,000 Project ready to proceed to engagement in 2023/24 Warnock Crescent play area project Project to improve play equipment and facilities in an existing play park near Warnock Crescent, Bellshill. TBC Project approved in principle by board. Project proposal form and design brief have been submitted. Lilac Crescent Play Area Replace existing play area £25,000 £70,000 Developers contribution. Contract Awarded and awaiting site start date Coatbridge Greenend Wheeled Sports Area Play £30,000.00 Contract awarded and site start expected late March 2023 Scarhill Street Play Area Upgrade Play Area £50,000.00 £100,000 Scottish Government Play Park renewal fund £20,000 Developers contribution. Contract Awarded and site works commenced 13th March 2023 Page 61 of 88
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Whifflet Park Skatepark £55,000 Contract awarded and site start expected mid-late April 2023. Cumbernauld Millcroft Road Upgrade Play Area £80,000 Scottish Government Play Park renewal fund Tender return due 20th March 2023. Braehead Road Upgrade Play Area £50,000 Scottish Government Play Park renewal fund Tender return due 20th March 2023. Kilsyth Livingston Park Play Park Group Upgrading of facility Contact made with group TBC £100,000 Scottish Government Play Park renewal fund Tender return due 20th March 2023. Auchinstary Quarry New destination play facility as part of Antonine Wall Project £10,000 £200,000 Heritage Lottery Funding Complete Motherwell Sannox Drive Play Area Replace Play Area £45,000.00 Complete Burnside Street Play Area Play area upgrade £10,000.00 Tender return due 20th March 2023. New Stevenston Play area Additional accessible play equipment £20,000 Contract Awarded and awaiting site start date The Loaning Motherwell Improvements to play area £50,000 £100,000 Scottish Government Play Park renewal fund Tender return due 20th March 2023. Frood Street Play Area Replace existing play area £30,000 Complete Sandy Beach, Strathclyde Park Replace existing play area £120,000 Country Parks funding. Contract Awarded and awaiting site start date Northern Corridor Moodiesburn Kelvin Drive Wheeled sports facility Wheeled sports facility £20,000 £52,000 Developers Contribution Year 2 engagement and consultation with delivery from April 2023. Dunalistair Drive Play Area Replace play area £120,000 Tender return due 20th March 2023. Page 62 of 88
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Moor Park Play Area Replacement play area £170,000. Developers contribution and Hub delivery team contributions Works Complete Moor Park Pump Track New Pump Track £130,000 Hub delivery team contribution. Contract Awarded and awaiting site start date Shotts Shotts Currieside Avenue PB approved project. Replacement of existing play area £30,000 Contract Awarded and awaiting site start date Harthill Scooter Track PB approved project (changed from play area/outdoor gym following consultation) £30,000 Contract awarded. Work due on site 26 March 2023 Hartwood Funding to support local play area refurbishment £15,000 Tender return due 20th March 2023. Hareshaw Additional play equipment £5,000 Tender return due 20th March 2023. Wishaw Fir Place Play Area Replace Play area £40,000.00 Works Complete Attercliffe Avenue Play Area Replace Play area £95,000.00 Contract Awarded and awaiting site start date Cleland Public Park Refurb and extend play area £50,000.00 Tender return due 20th March 2023. Newmains Improved play area facilities in conjunction with local community £150,000 Tender return due 20th March 2023. Overtown Outdoor Gym £45,000 Tender waiting issue due to framework delays Parkside Install new swing bay £5,000 Tender return due 20th March 2023. Page 63 of 88
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North Lanarkshire Council Report Communities Committee Does this report require to be approved? ☐ Yes ☒ No Ref SP/MC Date 08/03/23 P056.2(3) Community Boards and partnership communications strategy From Stephen Penman, Head of Strategic Communication E-mail penmanste@northlan.gov.uk costellom@northlan.gov.uk Telephone 07725 289559 Executive Summary This report provides an update on key progress linked to supporting the development of the Community Boards model including updates on the 10th cycle of Community Boards meetings which took place throughout February/March 2023. • progress with the delivery of the 9 Local Outcome Improvement Plans (LOIP’s) and the implementation of an associated Monitoring and Management Framework and Partnership delivery approach • Progress with the Community Board Development Programme • Work to commence development of a Partnership Communications Strategy As previously agreed by committee, reports on the work of the nine Community Boards are provided to the committee relating to each committee cycle. Progress is also reported to the North Lanarkshire Community Planning Partnership Strategic Leadership Board to reflect the statutory nature of the Boards in Community Planning terms in providing local governance for the Local Outcome Improvement Plans. This report covers cycle 10 of the Community Board meetings. The process and focus of reporting on the work of the Community Boards will continue to be reviewed and elements included within the Local Outcome Improvement Plan monitoring and management framework. Recommendations It is recommended that Committee members recognise work to continue to develop and improve the integrated approach to supporting the local Community Board model. The Plan for North Lanarkshire Priority Enhance participation, capacity, and empowerment across our communities Ambition statement (20) Improve the involvement of communities in the decisions, and development of services and supports, that affect them AGENDA ITEM 6 Page 65 of 88
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1. Background 1.1 Community Matters – A Framework for Working with Communities 1.1.1 Community Matters - A Framework for Working with Communities set out the Community Planning Partnership’s commitment to engaging with communities underpinned by a set of principles and approaches designed to deliver on key priorities associated with working with communities which included the creation of Community Boards. The framework was approved by the Policy & Strategy Committee at its meeting on 19th March 2020. 1.1.2 The Community Boards are integral to supporting community participation and providing a single coordinated approach to governance for local communities, reflecting statutory and regulatory requirements. The Boards continue to develop in a manner consistent with influencing and delivering the Plan for North Lanarkshire outcomes at local level. This is being driven through the Local Outcome Improvement Plans (LOIPs) for each of the nine areas, ensuring a partnership focus on supporting service design, delivery and community action reflecting both the ambitions within The Plan for North Lanarkshire and the priorities and circumstances of individual areas. The LOIPs are published on the North Lanarkshire Council website and have been circulated to all Community Boards. 1.1.3 The monitoring and management framework for the delivery of the LOIPs is now in place along with supporting partnership delivery approach through the establishment of Local Partnership Teams. This will be used to inform reporting to Committee, the North Lanarkshire Partnership (NLP) Strategic Leadership Board and individual Community Boards 1.1.4 The tenth cycle of Board meetings has now taken place; an example of an agenda is included in Appendix 1. Table 1 – Cycle 10 Community Board Meetings Area Meeting Date & Time Location Shotts 21/02/2023 at 6.30pm WebEx Northern Corridor 22/2/2023 at 6.30pm WebEx Cumbernauld 23/02/2023 at 6.30pm Webex Coatbridge 28/2/2023 at 6.30pm WebEx Kilsyth & Villages 01/03/2023 at 6.30pm WebEx Wishaw 02/03/2023 at 6.30pm WebEx Airdrie 08/03/2023 at 6.30pm WebEx Bellshill 09/03/2023 at 6.30pm WebEx Motherwell 14/03/2023 at 6.30pm Hybrid Pilot Page 66 of 88
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2. Report 2.1 Community Boards – Cycle 10 2.1.1 Representation at Community Board Meetings 2.1.1.1 At the tenth cycle of Community Board meetings, attendance reflected a good mix of partners, elected members, community groups and local people at all Board meetings. Approximately 210 people attended the tenth cycle of meetings with 54 community organisations and 74 Community representatives in total represented. 2.1.1.2 A broader range of community representation is generally in evidence at Community Board meetings. New organisations attended 5 of the Community Boards in Cycle 10. 2.1.1.3 Efforts continue to further extend the reach of community involvement in the work of the Community Boards. As stated within previous reports to committee, not all community organisations’ identity is place-based. There is therefore a need to ensure that people who come together because they share characteristics and identity also have a platform where they are heard and can influence both decision- making and the realisation of the Plan for North Lanarkshire. 2.1.1.4The categories of participants in Cycle 10 Community Boards are as set out in Table 2 below: Table 2 - Participants (Cycle 10) Participants at Community Boards (Cycle 10) Community Councils Tenants and Residents Associations Historical/Cultural Groups Community Forums MSYP/Youth Fora Police Scotland Scottish Fire & Rescue NHS Lanarkshire Voluntary Action North Lanarkshire NL Disability Access Panel Elected Members Council Officers Faith Groups Parent Councils Local people/residents Voice of Experience Forum Community Organisations 2.1.2 Participation in meetings 2.1.2.1 Board meetings were live streamed on the Council’s YouTube Channel and received over 842 (as of 31/03/2023) views across 8 Board areas ranging from 58 in Bellshill to 175 in Coatbridge. Page 67 of 88
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The Motherwell Board piloted a Hybrid approach to Community Board meetings this cycle with the opportunity to meet face-to-face, participate online and also allow the opportunity for local people to view the livestream on the Council’s YouTube channel. There was representation at the meeting from Elected Members, Community Representatives and Officers, with approximately half of participants meeting online and half attending in person since the hybrid technology was being tested. It was noted that most community representatives chose to engage online. 2.1.3 Agenda items 2.1.3.1 During Cycle 10, 7 out of 9 Community Boards had agenda items put forward by community groups and organisations in advance of Board meetings. Examples of Agenda items put forward included Road Safety and parking including Our Ladies High School and Stane Corner; increased demand on volunteers in youth work; NLC Budget; School Library Provision; School Capacity Issues; Community Connectors; Feedback regarding request for Special Board meeting; Town and Community Hubs; Future ASN support; Belziehill Junction; Patherpark Pavilion; Shotts Leisure Centre; Fair Trade and Condition of Parks. In addition to the agenda items above, local community groups provided updates in some Boards for example Getting Better Together, Shotts; Newmains Community Trust; and Social Track and updates from local organisations providing Cost of Living Community Drop-ins. 2.1.3.2 Council officers were also asked to attend or provide updates to Board meetings in response to agenda items and issues raised by community representatives. Council and Community Planning Partnership Partners will continue to be invited to attend in relation to specific agenda items raised. External organisations are also invited to attend Board meetings in response to agenda items raised by communities as required. 2.1.4 Opportunities to provide updates and share views. 2.1.4.1 As previously reported, all nine Community Boards endorsed Local Outcome Improvement Plans (LOIPs) which have been published and can be accessed via this link. Community Board agendas are now organised around LOIP priorities and updates from communities and partner agencies are linked to priorities where possible to ensure clear focus on progress towards achieving actions to address the key priorities that were identified by local communities. Local people can also raise ad hoc issues or share local information through the Community Matters section on the agenda. As previously reported positive progress has been made with subgroups meeting to progress agreed actions to address local priorities where this is the most appropriate mechanism. Work is ongoing and meetings are taking place and scheduled with local community groups and organisations to further develop subgroups. 2.1.5 Special Board Meetings 2.1.5.1 Special Board meetings were requested to be arranged following Cycle 10 Board Meetings. This included a request from Northern Corridor Board to meet with representatives from planning and Education and requests for a special Meeting to further discuss Contextual Safeguarding. Page 68 of 88
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In response to requests from some Community Boards for an update on reporting mechanisms in relation to the LOIPS, a Special Meeting was arranged for all Board members who wished to attend around Partnership Delivery and Progress Reporting approaches. The meeting was attended by 34 people and took place online via Teams on 29th March 2023. 2.1.6 Community Board Local Development Programme (LDP) Projects 2.1.6.1 As previously reported, community organisations requested a positional statement regarding outstanding Local Development Programme projects. The LDP report, continues to be split by Community Board area, and detailing the status of projects, was circulated in advance of Cycle 10 Board Meetings. The project proposal form identified in previous reports to committee, continues to be utilised to record LDP project ideas and suggestions put forward from local communities. LDP continues to be a set item on the agenda at all Community Board meetings and is subject to a separate report to this committee. 2.1.7 Involving Communities 2.1.7.1 Cycle 10 meetings saw continued involvement of seldom heard voices in Community Board meetings, including Who Cares? Scotland, supporting Care Experienced Young People, the Voice of Experience Forum that enables older people to put forward opinions on local services, NL Disability Access Forum and CACE. The new Community organisation Moodiesburn Community Action, which was established in response to a gap identified through the LOIP with Members continue to attend the Northern Corridor Community Board to represent the area. The Community Partnership team will continue as a priority to proactively work with local community groups and people with lived experience to support this objective. 2.1.7.2 As reported previously there has been a decrease in the level of youth representation noted at Community Board meetings although Fortissat Youth Forum continue to be involved in the Shotts Community Board. As reported previously, part of the Youth Participation structure that was noted and approved at the Education, Children and Families Committee on Tuesday 13th September 2022, CLD Youth Workers and Community Partnership Team will engage with young people through the 9 local youth voice groups to ensure that young people are active participants in the Community Boards. This will be subject to further discussion with CLD and Community Partnership Team in relation to progressing this. As reported previously, young people have become more involved within LOIP subgroups such as Youth Participation and Engagement. Youth engagement subgroups continue to plan and carry out consultation with young people locally to ascertain their needs in relation to LOIP priorities. Two young people recently attended the Cumbernauld Community Board to provide feedback on the work of the subgroup that they are involved in. 2.1.7.3 The Plan for Advancing Race Equality in our Workforce, Communities and Schools Was presented to the Council’s Wellbeing and Tackling Poverty Committee in February 2023. The Communities aspect of this report provides information on the findings and recommendations from the research the Council commissioned to Page 69 of 88
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understand the lived experiences and future needs of North Lanarkshire’s Black, Asian and other Minority Ethnic communities. This research has now been considered by the Strategic Leadership Board who is responding to the findings and recommendations. It is intended that a community event will take place in the summer to feedback to the research participants and wider BAME communities. In addition, the community event will also be a key vehicle for considering future engagement mechanisms with our BAME communities to have influence in the realisation of the Plan for North Lanarkshire. The Action Plan, Advancing Race Equality in Our Communities has been developed. Audrey Cameron, cameronau@northlan.gov.uk can be contacted for further information. Lanarkshire BSL Steering Group met in March 2023 to continue to ensure the needs and issues facing our Deaf and Deafblind BSL users are heard and addressed through regular quarterly meetings. The Steering Group agreed to move the planned community conference for May 2023 back to September. The conference will be an opportunity for Community Board members and others to engage directly with the BSL community and explore how their inclusion can be better supported. 2.2 Moving Forward 2.2.1 Community Board Chairs 2.2.1.1 Significant progress has been made from the second cycle of meetings where one Community Board meeting (Airdrie) was chaired by a community representative to a position where 8 of the 9 Community Boards were chaired by community representatives. In cycle 10, 7 out of the 9 meetings were chaired by Community representatives. It is planned that a Community representative will Chair the next Wishaw Community Board meeting. There was a very good example in Cumbernauld when the current community representative was unable to Chair the meeting, a previous Chair came forward to ensure that the role of Chair continued to be carried out by a community representative at the meeting. 2.2.2 Community Board Development Programme 2.2.2. As previously reported, the Council’s Talent, and Organisational Development (TOD) team in conjunction with the Community Partnership Team have created an online Hub offering all Community Board Members access to a wide variety of learning resources with a focus on the key requirements identified in the Training Needs Analysis previously undertaken with Board members. The resources will be available on the Hub 24 hours a day, 7 days a week and are accessible from any device. The resource has been developed to offer a blended learning experience, reaching out to a range of learning styles. Progress is being made in the further roll out of the portal which was highlighted and welcomed at the previous NL Strategic Leadership Board. Currently, there are 110 registered accounts of which 50 have logged into the Portal. Since then, there has been communication with all registered users with a reminder of their username and how to log into the Portal. Page 70 of 88
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2.2.3 The Role of Heads of Service as Community Coordinators 2.2.3.1 As previously reported, Community Coordinators are in place and attending their designated Community Board Meetings. Community Coordinator’s updates continue to be a standing item on all Community Board agendas as well as participation in discussion relating to a range of local matters. Community Coordinators meet with key senior partners between Board cycles to discuss common matters, any leadership action required, and to collectively consider input to future meetings. 2.2.4 Future Board Meetings 2.2.4.1 The next cycle of Community Board meetings will be held in May/June 2023. All Board meetings up to Cycle 10 have taken place online via Cisco Webex. However, a hybrid approach was trialled at Motherwell Community Board in Cycle 10 enabling local people to attend face-to-face if they were able to or continue to attend online or observe the proceedings via the live stream on the Council’s YouTube Channel. 2.2.4.2 The Hybrid approach was tested at Motherwell Community Board Meeting to be considered for use at future Community Boards. Although workable, unfortunately the system tested has proved not to be cost effective and would not be able to be used in every Community Board area until IT infrastructure is available in suitable locations. 2.2.4.3 Further work will be undertaken to consider the best way to approach these requirements on a corporate basis and the Community Boards will be kept updated when further information is available. It is hoped that a corporate solution will be reached in the fullness of time with further input from Community Board members. 2.2.4.4 Having taken existing feedback from Community Board members into account, it is proposed that future cycles of Community Boards from May/June 2023 should either be online through Webex with a livestream facility or face to face with the meeting held in a community facility. Meetings in a community facility would be recorded, and the recording uploaded to the Council’s YouTube Channel as soon as possible after the meeting, the decision on the options for each board area will be based on feedback from community representatives. Community Boards will shortly be contacted and asked to respond to enable a decision to be reached for each Community Board area. The Cycle 11 meeting dates are set out in Table 3 below. Table 3 – Community Board Meeting Dates (Cycle 11) Community Board Day Date Shotts Tuesday 23/05/2023 Northern Corridor Wednesday 24/05/2023 Coatbridge Thursday 25/05/2023 Cumbernauld Tuesday 30/05/2023 Kilsyth & Villages Wednesday 31/05/2023 Wishaw Thursday 01/06/2023 Motherwell Tuesday 06/06/2023 Page 71 of 88
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Airdrie Wednesday 07/06/2023 Bellshill Thursday 08/06/2023 2.2.5 Local Outcome Improvement Plans – Partnership Delivery, Monitoring, and Management Framework 2.2.5.1 As previously reported, an online LOIP monitoring, and evaluation framework is now in place. This is a management tool that will be used by community planning partners to ensure that progress towards addressing key priorities that were agreed with local communities is monitored, recorded, and reported. 3. Measures of success 3.1 Delivery of LOIP outcomes and increased levels of engagement with local communities and partners, resulting in generally positive impacts on communities across a variety of priorities and key issues identified through effective locality planning and the implementation of the Community Boards, particularly in areas where further consultation has been required. 4. Supporting documentation 4.1 Appendix 1 – Example of Cycle 9 Community Board Agenda. Stephen Penman Head of Strategic Communication Page 72 of 88
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5. Impacts 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ The Community Boards and locality planning processes will continue to be delivered within the available resources of the Council and Community Planning Partners. If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☐ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5. Technology / Digital impact Page 73 of 88
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Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Live streaming of Meetings was advertised via @MyTown twitter pages. Live streaming of Board Meetings received 842 views (as at 31/03/2023) via the Council’s YouTube Channel. No objections were received regarding live streaming and future meetings will continue to be live streamed to encourage a wider reach. 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Page 74 of 88
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Appendix 1 Community Board Agenda (Cycle 10) AGENDA (example) 1. Welcome and Introductions 2. Apologies 3. Minute of previous meeting and matters arising 4. Local Outcome Improvement Plan (LOIP) - Local Priorities 5. Community Matters i.Contextual Safeguarding ii.Local issues put forward by local communities. 6. Local Development /Investment ii.Local engagement/consultation iii.Funding opportunities 7. Standing Agenda items i.Community Coordinators Up-date ii.Local Development Programme (LDP) up-date 8. AOCB iii.Open Space Strategy consultation 9. Date and time of next meeting - TBC Page 75 of 88
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North Lanarkshire Council Report Communities Committee ☒approval ☐noting Ref SP Date Click here to enter a date. Provost’s Citizenship Awards From Stephen Penman, Chief Officer (Strategic Communication and Engagement) E-mail PenmanSte@northlan.gov.uk Telephone Stephen Penman, 07947 997750 Executive Summary The purpose of this report is to propose changes to the Provost’s Citizenship Awards following consultation with the Provost. In 2019, the then Youth, Equalities and Empowerment Committee approved the creation of the Provost’s Citizenship Awards to recognise the vital work carried out by dedicated individuals in their own communities which can often go unrecognised. It is recognised that individuals and groups can be role models for others, inspiring people to participate in activity which benefits their community. Nominations were sought from members of the public, with three individual winners and three group winners chosen by a panel chaired by the Provost and including other elected members, the council’s chief executive and the chair of the community planning partnership. The panel judged nominations against a set of criteria. The first awards took place in early 2020 (and were the only in-person awards due to Covid- 19). Following consultation with the Provost, it is proposed that community boards and elected members from across the council are more involved in nominations and that a new system of award is commenced to ensure that the whole of North Lanarkshire is represented in the awards while making more awards available. Recommendations It is recommended that the committee: 1) Approve the proposed new arrangements for the Provost’s Awards including the change of name from the Provost’s Citizenship Awards. 2) Otherwise note the content of this report. AGENDA ITEM 7 Page 77 of 88
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1. Background 1.1 The Provost’s Citizenship Awards were approved by the then Youth, Equalities and Empowerment Committee in 2019 and commenced in 2020. The purpose of the awards was to celebrate outstanding contributions to communities by individuals and groups which were often unrecognised. 1.2 Nominations for the awards are made by members of the public. Eligibility criteria is as follows: - Nominees should reside, work or attend school/college within North Lanarkshire - Awards may be granted posthumously in recognition of recent achievements - A person may receive an award in more than one year in recognition of a particularly outstanding community contribution or involvement in another initiative - Unsuccesful nominees may be nominated in future years - Nominations must be apolitical in nature - Elected members of North Lanarkshire Council are not eligible - Employees of North Lanarkshire Council are eligible for recognition for activities not directly linked to their employment with the council 1.3 The judging panel is chaired by the Provost and consists of the Leader of the Council, the Chief Executive, the chair of the Community Planning Partnership and a nominee from each political group. 1.4 Nominations are judged on the following criteria: - Significant contribution to the local community - Leadership on a community issue resulting in development and regeneration of an area or enhancement of community life - Involvement in a lead role in an initiative which has brought about significant change and added value to community life - Inspiring qualities as a role model for the local community - Outstanding achievement in a particular field - Contribution to enterprise/employment in North Lanarkshire 1.5 Three individual awards and three group awards are presented under the current arrangements. It had been intended that the awards would take place at a civic lunch but this has not been possible due to Covid-19. 2. Report 2.1 The current arrangements present a number of challenges. The first is that many more nominations have been submitted than awards available. While this would be the case under any nomination system, the limited nature of only having six awards means that the potential to recognise achievement across the whole of North Lanarkshire is limited. The Plan for North Lanarkshire Priority All priorities Ambition statement All ambition statements Page 78 of 88
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2.2 Another challenge is a lack of geographical and community diversity in the awards given the limited number and an inability to guarantee the spread of nominations across the whole of North Lanarkshire. 2.3 Discussions have taken place with the Provost about the awards. Following this, a new system is proposed which guarantees geographical diversity, increases the number of awards available and involves members of community boards and all elected members – as representatives of the communities they serve – in proposing award recipients. 2.4 While it is proposed that there is no change to the eligibility criteria described above, it is proposed that the categories for the awards are revised as follows: - Community Group Award: for group involvement in a lead role in an initiative or initiative which has brought about positive change and added value to community life - Community Volunteer Award: for an individual who has demonstrated leadership in the community resulting in the development and regeneration of an area or enhancement of community life - Excellence Award: for a group or individual demonstrating excellence in their chosen field, e.g. academia, the arts, business, sport, culture or science - Special Achievement Award: for other exceptional acts or an achievement an elected member deems appropriate for award 2.6 Under the new system, nominations for awards will be sought from members of the nine community boards as people who have a high degree of knowledge of local communities and achievements within them. 2.7 In addition, elected members, as representatives of communities, will be asked to submit nominations. While recognising that some ward boundaries do not neatly match community board boundaries, elected member nominations will be matched to the most appropriate community board area. 2.7 Following the lose of nominations, the Provost will select one winner per award per community board area, judging against the criteria described above. This will result in a maximum of 36 awards across North Lanarkshire, recognising that there is a possibility that nominations may not be submitted across all categories in a board area. 2.8 The awards, re-titled the Provost’s Awards, will be presented at a civic reception hosted by the Provost in the autumn of 2023. The nominations period for awards will open in June following the next cycle of community board meetings. 3. Measures of success 3.1 The measures of success will be: • A Provost’s Awards which better represents the contribution made by people across North Lanarkshire. • Appropriate recognition for achievements, with more awards available • The promotion of award winners as role models who inspire people in communities, leading to better community participation Page 79 of 88
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4. Supporting documentation None Stephen Penman Chief Officer (Strategic Communication and Emgagement) Page 80 of 88
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality- and-fairer-scotland-duty-impact-assessments Yes ☐ No ☐ 5.2 Financial impact Does the report contain any financial impacts? Yes ☐ No ☒ If Yes, have all relevant financial impacts have been discussed and agreed with Financial Solutions? Yes ☐ No ☐ 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☐ No ☒ If Yes, have all relevant HR impacts have been discussed and agreed with People and Organisational Development? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☐ No ☒ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic Solutions? Yes ☐ No ☐ If Yes, please provide a brief summary of the impact? 5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☒ No ☐ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e- mailed to dataprotection@northlan.gov.uk Yes ☐ No ☐ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☐ No ☒ Page 81 of 88
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If Yes, please provide a brief summary of the impact? Where the impact identifies a requirement for technology, has an assessment been carried out (or scheduled) by the Enterprise Architecture Governance Group (EAGG)? Yes ☐ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☐ No ☒ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex- Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 82 of 88
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North Lanarkshire Council Report Communities Committee Does this report require to be approved? ☐ Yes ☒ No Ref AT/JMcK Date 24/04/23 Contracts awarded below Committee approval threshold From Chief Officer (Assets & Procurement) Email mckinstryj@northlan.gov.uk Telephone James McKinstry 07939 281102 1. Background 1.1 The Councils General Contract Standing Orders (the ‘GCSOs’) outline financial approval thresholds for contracts for goods, works and services. Contract awards above £500,000 for Supplies and Services and above £2,000,000 for Works require approval by the Committee. These contract awards are considered by the Committee on a case-by-case basis. 1.2 Where the value of a contract award is between £50,000 and £500,000 for Supplies and Services and between £500,000 and £2,000,000 for Works, GCSOs require that the Chief Officer (Assets & Procurement) award these contracts on behalf of the appropriate Chief Officer. 1.3 The Chief Officer (Assets & Procurement) is required to notify Committee on a regular basis of any such contracts awarded on behalf of Procuring Service Areas. Executive Summary This report notifies the Committee of the contracts awarded between 1 January 2023 to 31 March 2023. It sets out those contracts awarded with a value below the financial threshold requiring Committee approval. Recommendations It is recommended that the Communities Committee are: • advised of the Contracts awarded below Committee approval threshold between 1 January 2023 to 31 March 2023 as per the process within the Council’s General Contract Standing Orders. The Plan for North Lanarkshire Priority Improve North Lanarkshire's resource base Ambition statement (18) Ensure our digital transformation is responsive to all people's needs and enable access to the services they need AGENDA ITEM 8 Page 83 of 88
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2. Report 2.1 The GCSOs require that contracts in excess of £500,000 for supplies and services and £2,000,000 for works are approved, on a case-by-case basis, by the Committee before award. 2.2 The GCSOs require that contracts with a value above £50,000 but less than £500,000 for Supplies and Services and above £500,000 but less than £2,000,000 for Works are awarded by the Chief Officer (Assets & Procurement) on behalf of the appropriate Chief Officer. 2.3 The contracts awarded by the Chief Officer (Assets & Procurement) that are under the £500,000 Committee financial approval threshold for Supplies and Services and £2,000,000 for Works in the period from 1 January 2023 to 31 March 2023 are detailed in Appendix 1. 3. Measures of success 3.1 Contracts support the delivery of Council and service priorities. 3.2 Appointment of contractors who have suitable experience and capability to deliver the required supplies, services or works. 3.3 Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 3.4 The Council’s Contract Register is kept updated by services and management information is comprehensive and accurate. 3.5 Best Value is both demonstrable and achieved. 4. Supporting documentation 4.1 Appendix 1 - Summary of contracts awarded. James McKinstry Chief Officer (Assets & Procurement) Page 84 of 88
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5. Impacts ( http://connect/report-template-guidance ) 5.1 Public Sector Equality Duty and Fairer Scotland Duty Does the report contain information that has an impact as a result of the Public Sector Equality Duty and/or Fairer Scotland Duty? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? If Yes, has an assessment been carried out and published on the council’s website? https://www.northlanarkshire.gov.uk/your-community/equalities/equality-and-fairer- scotland-duty-impact-assessments Yes ☐ No ☒ 5.2 Financial impact Does the report contain any financial impacts? Yes ☒ No ☐ If Yes, have all relevant financial impacts have been discussed and agreed with Finance? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where Financial impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. The Council’s Procurement Strategy proposes methods of maximising the delivery of procurement benefits that could bring improved financial return to the Council and the areas wider economy. Certain benefits have a monetary value attached and these will be monitored on a project-by-project basis. 5.3 HR policy impact Does the report contain any HR policy or procedure impacts? Yes ☒ No ☐ If Yes, have all relevant HR impacts have been discussed and agreed with People Resources? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where HR impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Contracts awarded by the Council are compliant with GCSOs and procurement legislation. 5.4 Legal impact Does the report contain any legal impacts (such as general legal matters, statutory considerations (including employment law considerations), or new legislation)? Yes ☒ No ☐ If Yes, have all relevant legal impacts have been discussed and agreed with Legal and Democratic? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Where Legal impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. Contracts awarded by the Council are compliant with GCSOs and procurement legislation. Page 85 of 88
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5.5 Data protection impact Does the report / project / practice contain or involve the processing of personal data? Yes ☐ No ☒ If Yes, is the processing of this personal data likely to result in a high risk to the data subject? Yes ☐ No ☒ If Yes, has a Data Protection Impact Assessment (DPIA) been carried out and e-mailed to dataprotection@northlan.gov.uk Yes ☐ No ☒ 5.6 Technology / Digital impact Does the report contain information that has an impact on either technology, digital transformation, service redesign / business change processes, data management, or connectivity / broadband / Wi-Fi? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? All contracts listed have been assessed by the Enterprise Architecture Governance Group (EAGG). Where the impact identifies a requirement for significant technology change, has an assessment been carried out (or is scheduled to be carried out) by the Enterprise Architecture Governance Group (EAGG)? Yes ☒ No ☐ 5.7 Environmental / Carbon impact Does the report / project / practice contain information that has an impact on any environmental or carbon matters? Yes ☒ No ☐ If Yes, please provide a brief summary of the impact? Sustainable procurement is one of the key objectives of the Council’s Procurement Strategy and will have a positive impact, including, embedding sustainable procurement as business as usual and incorporating community benefits into the Councils contracts. Supporting local businesses and SMEs through closer working with colleagues in the Council’s Enterprise department and by making our processes more streamlined and accessible. Where Environmental/Carbon impacts have been identified, they have been established and addressed in each specific Contract Strategy and incorporated into the project. 5.8 Communications impact Does the report contain any information that has an impact on the council’s communications activities? Yes ☐ No ☒ If Yes, please provide a brief summary of the impact? 5.9 Risk impact Is there a risk impact? Yes ☒ No ☐ If Yes, please provide a brief summary of the key risks and potential impacts, highlighting where the risk(s) are assessed and recorded (e.g. Corporate or Service or Project Risk Registers), and how they are managed? Where Risk impacts have been identified, they have been established and Page 86 of 88
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addressed in each specific Contract Strategy and incorporated into the project. Contract award procedures may be susceptible to legal challenge if they are not discharged in accordance with GCSO and procurement legislation. 5.10 Armed Forces Covenant Duty Does the report require to take due regard of the Armed Forces Covenant Duty (i.e. does it relate to healthcare, housing, or education services for in-Service or ex-Service personnel, or their families, or widow(er)s)? Yes ☐ No ☒ If Yes, please provide a brief summary of the provision which has been made to ensure there has been appropriate consideration of the particular needs of the Armed Forces community to make sure that they do not face disadvantage compared to other citizens in the provision of public services. Page 87 of 88
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APPENDIX 1 – SUMMARY OF BELOW THRESHOLD CONTRACT AWARDS Contract Description Contract Award Date Contract Start Date Contract End Date Contract Extension Contract Value (inc extension) (£s) Successful Tenderer Supplies Services Works No of Tenders Received Route* Design & Build of Multiple Play Areas - P4. Sandy Beach, SCP 10/01/2023 10/01/2023 09/01/2024 N/A £120,000.00 Kompan Limited Services 1 FMC3 Design & Build Play Area - Lilac, Attercliffe, Currieside 23/01/2023 30/01/2023 29/01/2024 N/A £220,000.00 Hags SMP Limited Services 3 FMC3 Design & Build Play Area - Scarhill St. (Kirkshaws) 23/01/2023 30/01/2023 29/01/2024 N/A £170,000.00 Wicksteed Leisure Ltd Services 4 FMC3 Key – Procurement Route CO - Contract Open Procedure CR - Contract Restricted Procedure FO - Framework Open Procedure FR - Framework Restricted Procedure FMCC - Mini Comp Council Framework FMC3 - Mini Comp 3rd Party Framework DAFC - Direct Award Council Framework DAF3 - Direct Award 3rd Party Framework DAH&SC - Direct Award Health & Social Care Related Services N - Negotiated Contract EXT - Extension to Contract/Framework Page 88 of 88